JWC Agenda 1-4-2023Golden Valley • Crystal • New Hope
AGENDA
JOINT WATER COMMISSION
January 4, 2022-1:30 pm
Remote Attendance: Members of the public may attend this meeting via Webex by calling 1-415-
655-0001 and entering access code 2468 657 1021.
Questions/Comments: Members of the public who have questions about the commission or any
items on the agenda should contact the staff commission liaison — RJ Kakach, Assistant City
Engineer, rkakach@goldenvalleymn.gov, 763-593-8043.
1. Call to Order —Roll Call
2. Approval of Minutes —October 4, 2022
3. Designating Depositories for Joint Water Funds 23-01
4. Receive Preliminary Financial Reports
5. Approve DNR Public Water Crossing License
6. Approve Purchase of Valve for Douglas Drive 55 Project
7. Pumphouse Facilities Discussion
8. Adjournment
This document is available in alternate formats upon a 72-hour request. Please call
763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats
may include large print, electronic, Braille, audiocassette, etc. -W-,rj
Joint Water Commission Memo
January 4, 2023
Agenda Item #2
Approve Minutes from October 4. 2022
Prepared by
Carrie Nelson, Recording Secretary
Summary
Attached are minutes from the October 4, 2022 meeting
Financial or Budget Considerations
None
Recommended Action
Approve minutes from the October 4, 2022 Meeting.
Attachments
o October 4, 2022 Minutes
1:1Joint Water Commission\JWC Agendas12023 JWC Agendal1 - Januaryl2- Approve October 4, 2022 Minutes.docx
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of October 4, 2022
The Golden Valley - Crystal - New Hope Joint Water Commission (JWC) meeting was called
to order at 1:30 pm.
Roll Call
Present
Anne Norris, City Manager, Crystal
Tim Hoyt, Acting City Manager, New Hope
Tim Cruikshank, City Manager, Golden Valley
Staff Present
Joe Hansen, Utilities Superintendent, Golden Valley
Dave Lemke, Operations Manager, New Hope
Matt Rowedder, Utilities Maintenance Supervisor, New Hope
Patrick Sele, Utilities Supervisor, Crystal
Tim Kieffer, Public Works Director, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Bernie Weber, Public Works Director, New Hope
Derek Goddard, Water Distribution Specialist, Golden Valley
Mark Ray, Director of Public Works/City Engineer, Crystal
Ben Perkey, Crystal
R.J. Kakach, Assistant City Engineer, Golden Valley
Carrie Nelson, Engineering Assistant, City of Golden Valley
Approval of Minutes— September 7, 2022
Moved by Cruikshank and seconded by Hoyt to approve the minutes of the September 7,
2022 Joint WaterCommission (JWC) Meeting. Upon a roll call vote the following voted in
favor: Norris, Hoyt, and Cruikshank. The following voted against: None. Motion carried.
Election of Officers for remainder of 2022
Moved by Hoyt and seconded by Cruikshank to elect Tim Cruikshank as Chair, Tim Hoyt as
Vice Chair, and Mark Ray as Secretary/Treasurer for the remainder of 2022, Effective
October 29, 2022. Upon a roll call vote the following voted in favor: Norris, Hoyt, and
Cruikshank. The following voted against: None. Motion carried.
Other Business
Next meeting scheduled for November 2, 2022.
Joint Water Commission,
October 4, 2022
Page 2 of 2
Ad ournment
Chair Norris adjourned the meeting at 1:37 pm.
ATTEST:
Carrie Nelson, Recording Secretary Chair Tim Cruikshank
Joint Water Commission
January 4, 2023
Agenda Item #3
Resolution 23-01 Designating Depositories for Joint Water Funds
Prepared by
Sue Virnig, Finance Director
Summary
State Law requires cities to have depositories for city funds approved annually. The attached
resolution states the depository, accounts, and signature requirements for each account.
Attachments
Resolution 23-01 Designating Depositories for Joint Water Funds (1 page)
Recommended Action
Motion to Approve Resolution 23-01 Designating Depositories for Joint Water Funds
I:1Joint Water CommissionUM Agendas12023 JWC Agenda\1 - Januaryl3- Designating Depositiories.docx
Resolution 23-01
January 7, 2023
Commissioner introduced the following resolution and moved its adoption:
RESOLUTION DESIGNATING DEPOSITORIES FOR JOINT WATER FUNDS
BE IT RESOLVED by the Joint Water Commission of the Cities of Golden Valley,
Crystal, and New Hope that the following are named as depositories for funds on deposit
as provided in the Laws of the State of Minnesota:
Wells Fargo Golden Valley
US Bank Golden Valley
4M Fund
BE IT FURTHER RESOLVED that the following signatories or alternates are
authorized to sign on checks drawn on funds deposited:
General Checking:
Joint Water Chair Timothy Cruikshank
Alternate:
Joint Water Vice Chair Timothy Hoyt
BE IT FURTHER RESOLVED that the following shall be authorized to make
investments of Joint Water Funds and shall be authorized to deposit the principal of said
investments in the above -named depositories and beneficial to the Joint Water
Commission: Joint Water Chair, Golden Valley's Finance Director; Golden Valley
Accountant.
Timothy Cruikshank, Chair
ATTEST:
Timothy Hoyt, Vice Chair
The motion for the adoption of the foregoing resolution was seconded by and upon
a vote being taken thereon, the following voted in favor thereof: and the
following voted against the same: none; whereupon said resolution was declared duly
passed and adopted, signed by the Chair and her signature attested by the Commissioner.
Joint Water Commission Memo
�- January 4, 2023
Agenda Item #4
Preliminary 2022 Financial Reports
Prepared by
Sue Virnig, Finance Director
Summary
Attached are preliminary financial reports for 2022. The final report will be with the audit.
Future quarter financial reports will be submitted for review.
Financial or Budget Considerations
None
Recommended Action
Motion to Receive Year -to -Date Reports:
2022 Joint Water Expenditures
2022 JWC Capital Improvement Plan Expenditures
Attachments
0 2022 Joint Water Expenditures
0 2022 JWC Capital Improvement Plan Expenditures
1AJoint Water Commission\JWC Agendas12023 JWC Agendal1 - Januaryl4- Preliminary 2022 Financial Reports.docx
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Joint Water Commission
�- January 4, 2023
Agenda Item #5
Authorize Execution of DNR Public Water Crossing License for LOGIS to Provide Fiber to Golden
Valley Pumphouse.
Prepared by
Joint Water Commission Technical Advisory Committee (TAC)
Summary
The 2023 CIP includes funds to install new fiber to the Golden Valley Pump House.
As part of the installation of the new fiber to the Golden Valley Pump House, a DNR Public
Water Crossing License is required to cross under the Sweeney Branch of Bassett Creek. The
license runs with the new utility (the fiber) and has a term amount of 50 years. The cost for the
license is $124.
Financial Considerations
The funds from the 2023 CIP #14-037 Security for All Towers, and Pump Stations (Fiber) which
includes $150,000 in 2023 will be used for this project.
Recommended Actions
• Motion to authorize execution of DNR Public Water Crossing License for LOGIS to
Provide Fiber to Golden Valley Pumphouse.
Supporting Documents
• DNR Public Water Crossing License (5 pages)
MINNESOTA DEPARTMENT
OF NATURAL RESOURCES
LICENSE NUMBER UWAT013044
COMPANY PROJECT NO: 22-27710
LICENSE FOR UTILITY TO CROSS PUBLIC WATERS
This license is issued by the State of Minnesota, acting by and through its commissioner of natural resources,
and hereafter called the "State", under authority and subject to Minnesota Statutes, section 84.415, and Minnesota
Rules Chapter 6135 and other applicable law, to the Licensee as named and for the fee and term as specified below.
Name and Address of Licensee: City of Golden Valley, Joint Water Commission
7800 Golden Valley Rd
Golden Valley, MN 55427
License Fee: One hundred twenty-four and NO/100 Dollars ($124.00)
Term (years): 50 Years
Effective Date: November 15, 2022
Expiration Date: November 14, 2072
Purpose of License: Construction, maintenance and operation of a fiber optic communication line under water under
the covenants and agreements of the Licensee to use the following described waters:
That part of the following descriptions as shown on the attached application and map, all of which are made a part
hereof by reference.
NE'/4 SE'/4 in Section 18, Township 29 North, Range 24 West, in Hennepin County
This license is granted subject to the following provisions:
Use of premises.
A. This license is subject to the provisions of Minnesota Statutes, section 84.415 and Minnesota Rules Chapter
6135. All standards of Chapter 6135 are incorporated as terms and conditions of this license, except such
variations as are identified and approved by the State in the license applications, plans and specifications
which are attached and made part of the terms and conditions of this license. The Licensee is bound by the
crossing location and installation method as detailed in the application and approved by the State. The
Licensee shall not deviate from the terms and conditions of this license or the application as approved by the
State unless it has first obtained written permission from the State.
B. When the installation occurs more than six months after the issuance of the license, the Licensee shall contact
the State 20 days prior to installation.
C. No merchantable timber shall be cut, used, removed or destroyed without first paying the State the timber
value in the sum stated above as determined by the State. Slash material on state water crossings must be
disposed of within 30 days of clearing activities.
D. For overhead crossings of state waters, lines shall have a minimum clearance of 25 feet above the water,
unless otherwise approved by the State.
E. When directed by the State as a condition of the license, flight diverters shall be placed on overhead utility
lines.
F. Any cable or conduit located at a shoreline shall be sufficiently buried so that it does not become exposed.
License Number UWAT013044
1 of 5
G. When directed by the State as a condition of the license, underwater crossings shall be marked by permanent
signs on the banks at the points where the line enters and leaves the public waters.
H. To protect fish spawning activities, the State may prohibit work in the public water or within a specified
distance of the public water during the spawning season.
2. State's rights and reservations. The use of these waters by the Licensee in constructing or maintaining the lines
for which this license is granted shall be subject to the use, sale, or leasing for mineral or other legal purposes. The
Licensee will not cause any unnecessary hindrance to the activities of the State and shall allow access across the
license area by the State when needed.
Erosion and Revegetation.
A. Erosion control measures shall be adequately designed for site characteristics. They shall be installed prior to
commencement of construction and maintained for as long as needed. All erosion control measures installed
next to a water body shall run parallel to the contours.
B. All disturbed areas shall be restored to original contours and elevations and stabilized as soon as possible
following construction. Areas of subsidence and crowning shall be repaired. Topsoil shall be reserved on site
and used to re -dress disturbed areas.
C. All disturbed areas shall be revegetated using state approved seed mixes. All seed and plant materials shall be
certified weed -free. Weed -free straw or hay shall be used for mulching and erosion control. Native species
plants should be used, whenever possible, to revegetate disturbed areas. This revegetation should occur as
early in the season as possible to permit adequate regrowth.
D. The Licensee shall monitor revegetation at state water crossings until the site is stabilized and the vegetation
is self-sustaining. Where severe or repeated damage is occurring or where measures have not been successful,
preventative and corrective actions shall be taken by the Licensee, including construction of appropriate
barriers, installation of warning signs, and other methods in consultation with the State.
E. The Licensee shall routinely inspect for erosion that may develop during the term of the license. Areas of
erosion shall be stabilized by the Licensee.
F. If a disturbed area cannot be stabilized with vegetation before September 15 in the year that the utility was
installed, the Licensee shall submit a written site stabilization plan to the State for approval. This plan shall
describe erosion control, mulching, dormant seeding and monitoring. Seeding shall occur as soon as soil
conditions are suitable.
G. Excavated materials shall not be deposited or stored alongside public water in a manner where the materials
can be redeposited into the public water by reasonably expected high water or storm run-off.
4. Herbicides and Pesticides.
A. The Licensee must request and obtain written permission to apply herbicides or pesticides to state waters from
the State prior to treatment. This request shall consist of (1) a map identifying proposed treatment areas and
(2) a description of the proposed treatment plan, including target species, herbicide or pesticide name, rate of
application, a description of application method, and beginning and end dates. All applications must be
according to label regulations and as otherwise specified by the State. The Licensee shall not apply pesticides
that are restricted for use on certified state forest land administered by the State.
B. The Licensee must submit annual reports detailing herbicide or pesticide application on areas covered under
the license. The report must include the dates, acres, location expressed as quarter -quarter section, township
and range, herbicide or pesticide used, target species, and such other information as may be reasonably
required by the State for the purpose of verifying herbicide or pesticide use.
C. The Licensee shall post all places commonly used by the public for access along the utility corridors treated
with herbicides or pesticides.
5. Invasive Species.
A. The Licensee shall inspect all state water crossings for the presence of invasive species and noxious weeds
prior to commencing clearing activities and take action to prevent their spread. For installation of the utility
line, the State will identify on a map the known infested sites to be avoided. For maintenance and operation,
the Licensee is responsible for obtaining updated information on known infested sites.
B. If the State or the Licensee discover additional invasive species infestation areas on state water crossings
during construction, the Licensee shall immediately take action to prevent spread from the newly discovered
infested area and then consult with the State on a resolution.
License Number UWAT013044
2 of 5
C. The Licensee shall prevent invasive species from entering into or spreading within state water crossing by
cleaning equipment and clothing prior to arriving at the license area. The Licensee shall legally dispose of
material cleaned from equipment and clothing at a location offsite and the materials must be secured prior to
transport to avoid dispersal.
D. Whenever possible, parking, staging areas and travel routes shall not be within known infested sites. Where
there are multiple state water crossings and at least one contains invasive species, the Licensee shall to the
extent practicable start work at the site with the fewest number of invasive plants, leaving the most heavily
infested sites to last. The Licensee shall make every effort to schedule operations and site visits to avoid the
spread of weed seed.
E. The Licensee shall continue to control invasive species on state water crossings for the terms of the license
using methods approved by the State.
6. Crossing of State Trail.
A. The location of any crossing of a state trail must be approved in advance by the State. The State may provide
written instructions as to specific construction standards to be followed for the crossing of the state trail.
B. Utility installation and maintenance activities shall be conducted in a manner so as to minimize disturbance of
state trail use and to separate the public from work areas. The Licensee must provide signs to warn state trail
users of construction hazards.
C. The Licensee is responsible for repairing any damage to the state trail in a manner satisfactory to the State.
D. For maintenance and operations, prior approval must be obtained from the State for the cutting or trimming of
trees within the state trail right-of-way.
E. The Licensee may not close the state trail right-of-way without the prior written approval of the State.
Maintenance, operations and repairs.
A. The Licensee must keep the premises in a neat and orderly condition, and shall remove all refuse and debris
that may accumulate thereon.
B. After initial installation, no merchantable timber shall be cut, used, removed or destroyed by the Licensee
without first contacting the State at least 60 days in advance to determine if a timber payment is needed. Slash
material on state water crossings must be disposed of within 30 days of maintenance activities.
C. Emergency repairs and replacements may be made without prior notification to the State by the Licensee
according to conditions and standards prescribed by Minnesota Rules, Chapter 6135 and the method of
installation identified in this license. The Licensee shall notify the State of this activity as soon as practicable.
D. The Licensee shall employ appropriate erosion and sedimentation measures at the site during any emergency
repairs. The State must approve plans for restoration of the site after the emergency repairs are conducted.
E. Other than the herbicide or pesticide application reporting as provided in paragraph 4, the Licensee shall
notify the State of the extent and method of any routine maintenance and the proposed schedule. The
notification must be in writing and must be provided either annually or at least 20 days prior to commencing
any routine maintenance work on state water crossings subject to this license. The Licensee shall include a
specific description of the proposed maintenance activities including location, clearing methods, erosion and
sedimentation control measures, removal of merchantable timber, revegetation plans, and plans for preventing
the spread of invasive species. The Licensee may commence any routine maintenance work unless notified to
the contrary by the State within 20 days after the State's receipt of the maintenance plan. The State may
require the Licensee to adjust its maintenance plans due to natural resource management concerns.
8. State inspection. The project hereunder shall at all times during and after construction be subject to inspection by
the State and for that purpose the Licensee shall grant access to the premises at all reasonable times.
9. Compliance with laws. The Licensee shall comply with all federal, state and local laws and regulations, including
municipal ordinances, affecting said lands or the area in which they are situated.
10. Taxes and assessments. The Licensee will pay when due all taxes and assessments levied against said waters or
any improvements owned, used, or controlled by the Licensee, provided that the taxes or assessments are imposed
due to this license.
11. Enforcement. No delay by the State in enforcing any of the conditions of this license shall operate as a waiver of
any of its rights.
License Number UWAT013044
3 of 5
12. Liability. This license is permissive only. No liability shall be imposed upon or incurred by the State of Minnesota
or any of its officers, agents, or employees, officially or personally, on account of the granting of the license or on
account of any damage to any person or property resulting from any act or omission of the Licensee or any of its
agents, employees, or contractors relating to any license matter. This license shall not be construed as estopping or
limiting any legal claims or right of action of any person against the Licensee, its agents, employees, or contractors
for any damage or injury resulting from any such act or omission, or as estopping or limiting any legal claim or
right of action of the State against the Licensee, its agents, employees, or contractors, for violation of or failure to
comply with the provisions of the license or applicable provisions of law. The Licensee shall indemnify and hold
harmless the State from all claims arising out of the Licensee's use of the above described lands whether such
claims are asserted by civil action or otherwise.
13. Termination and cancellation.
A. At the end of the license period and if both parties wish to renew, the renewal fee will be determined by the
State.
B. This license shall be cancelable upon reasonable notice by the State for violation of any of its terms, or if at
any time its continuance will conflict with a public use of the land over or upon which it is granted, or for any
other reason. Licensee shall ensure that Licensee's employees, agents and contractors have received and
thoroughly understand all conditions of this license.
C. Unless otherwise authorized by the State, upon the surrender, expiration or cancellation of this license, the
Licensee shall remove from the above described lands all the utility lines and related structures owned by it. If
Licensee does not remove such lines or related structures, all such lines or structures remaining shall become
the property of the State, to be used or disposed of as the State elects. If the State requires the Licensee to
remove utility lines and related structures and Licensee fails to do so, the Licensee agrees to pay the State for
the costs of removing and disposing of such lines or structures.
14. Assignment or transfer. The Licensee shall not without the State's prior written consent: a) assign, convey or
otherwise transfer this license or any interest under it; b) sublet the license corridor or any part thereof; or c)
permit the use or occupancy of the license corridor or any part thereof by anyone other than the Licensee. This
license shall extend to, and bind the successors, heirs, legal representatives and assigns of the Licensee, if any. The
State may require a party who has requested to sublet, use or occupy the license corridor to obtain a separate
license from the State prior to occupying or using the license corridor.
15. Reports. The Licensee must submit reports on herbicide and pesticide use as provided in paragraph 4 and
maintenance and repair work as provided in paragraph 7.
16. Contacts. The contact for the State is the Regional Lands and Minerals Operations Supervisor, who is currently
Joe Rokala, at 218-328-8923. Any questions about this license shall be directed to the Regional Lands and
Minerals Operations Supervisor. The Regional Lands and Minerals Operations Supervisor may,direct the Licensee
to contact additional State staff for reviews and approvals.
17. Special provisions. This license is subject to the SPECIAL PROVISIONS attached hereto (none).
License Number UWAT013044
4of5
ACCEPTED AND ACKNOWLEDGED
CITY OF GOLDEN VALLEY, JOINT WATER
COMMISSION
Licensee
By_
Name
Title
Date
Form approved by Lands and Minerals Division, DNR, Marcb 5, 2015.
STATE OF MINNESOTA
DEPARTMENT OF NATURAL RESOURCES
By —
Regional Operations Supervisor
Date
License Number UWAT013044
5of5
Joint Water Commission
I
January 4, 2023
Agenda Item #6
Authorize Prepurchase of Valve for Douglas Drive/Trunk Highway 55 Watermain Relocation
Project
Prepared by
Joint Water Commission Technical Advisory Committee (TAC)
Summary
In October 2021, the JWC CIP was adjusted to include funding to relocate a JWC watermain as
part of the City of Golden Valley's Douglas Drive/Trunk Highway 55 Pedestrian Underpass and
Mini Roundabout Project. The project will start in the spring of 2023 and due to material lead
times, the valve needs to be preordered now for delivery ahead of the project.
Two quotes for the valves and miscellaneous installation parts were received and costs shown
below:
Boys Water $7,140.46
Dakota Supply Group $11,182.00
Financial Considerations
The funds from the 2023 CIP TH 55 and Douglas Drive which includes $300,000 in 2023 will be
used for this project.
Recommended Actions
• Motion to authorize purchase of valve from Boys Water for the Douglas Drive/Trunk
Highway 55 Pedestrian Underpass and Mini Roundabout Project
Supporting Documents
• Boys Water Quote for Valve (1 page)
• Dakota Supply Group Quote for Valve (1 page)
MORODUCTS
Job Name:
Engineer:
Plan Room:
"Your Project is Our Project"
34876 US Highway 169, Le Sueur, MN 56058
1109 Stagecoach Road, Shakopee, MN 55379
Phone:507-665-5119
www.boyswaterprod ucts.com
Certified DBE in MN, ND, 5D; TGB; CERT SSE and WBE
Estimate
Quote M Q-5588
Date:12/2/2022
FOB: Freight Add
Location: Joe Hanson
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
mjefferson@goldenvalleymn.gov
763-593-8038
Bid Date & Time:
Quoted by: James 612-239-7804
Item #
My
Description
Rate
Total
1 EA
16" MJ Butterfly Valve w/ 2" NUT-AVK (End of January Lead Time)
$5,470.42
$5,470.42
1 EA
Valve Box Adapter-16" AVK BFV
$145.00
$145.00
1 EA
TU Type G Valve Box -USA
$447.34
$447.34
2 EA
16" MJ Restrained Gland DI -USA (BLUE BOLTS)
$214.48
$428.96
2 EA
16" MJ Plain Rubber Gasket
$18.13
$36.26
24 EA
3/4"x4-1/2" MJ Bolt/Nut Cor-Blue
$6.77
$162.48
1 EA
Freight Estimate for Either Option
$450.00
$450.00
DISCOUNT
$0.00
TOTAL
$7,140.46
Signature __
Quotations on named goods only. FOB Boys Water Products unless otherwise noted. Acceptance of this quotation is
acceptance of company Terms and Conditions. Prices do not local, state, or federal taxes. All quantities to be verified
before shipment. All pipe is sold in full lengths only and all fabric is sold in full rolls only. Prices to be held on estimated
quantities only. Any additions are subject to price increases.
05�
DAKOTA SUPPLY GROUP
Far a# the right cmherdlor>si
DAKOTA SUPPLY GROUP - SXFW
2219 EAST BENSON RD
SIOUX FALLS, SD 57104
Phone 605-336-8884
Fax 605-336-2392
QUOTE TO:
CITY OF GOLDEN VALLEY
7800 GOLDEN VALLEY RD
ATTN FINANCE DEPT
GOLDEN VALLEY, MN 55427-4588
1111111111111111 II 11111 Ili 11111
Quotation
EXPIRATION DATE
QUOTE NUMBER
12/20/2022
S102375555
WRITER
PAGE NO.
Jeff Schany
jeff.schany@dsgsupply.com
1 of 1
SHIP TO:
CITY OF GOLDEN VALLEY
7800 GOLDEN VALLEY RD
GOLDEN VALLEY, MN 55427
CUSTOMER NUMBERI
CUSTOMER PO NUMBER JOB NAME / RELEASE NUMBER
SALESPERSON
21698
1
Jeff Schany
ORDERED BY
I SHIP VIA TERMS
QUOTE DATE
1FREIGHTALLOWED
WILL CALL Net 25th Prx
12/15/2022
1 No
ORDER QTY
DESCRIPTION
PART NO
Unit Price
EXT PRICE
lea
16" MJ BUTTERFLY VALVE OL 2NT (AVK) * Item not returnable without
RGA * (8-12 wks)
501064
5300.000/ea
_
5300.00
*Or*
lea
16" MJ BUTTERFLY VALVE OL 2NT (MUELLER) (In stock in Otsego, MN)
265721
4800.000/ea
4800.00
lea
lea
tea
2ea
24ea
14"-16" BUTTERFLY VALVE ADAPTOR (20012) (MUELLER-PRATT)
TYLUN VX668SD 668S HVY DUTY VALVE BOX DMSTC 3PC = (26TD +
36BD + 60D)
16" MJ EBAA MEGALUG DIP DOMESTIC
16" MJ PLAIN RUBBER GASKET
3/4"X 4-1/2" COR-BLUE MJ T-BOLT w/HEAVY NUT
369411
145.000/ea
145.00
24980
245.000/ea
245.00
48140
210.000/ea
420.00
36801
24169
28.000/ea
56.00
9.000/ea
216.00.
TAX IS NOT INCLUDED IN PRICE ON BID/QUOTE
All quotations are made in accordance with our interpretation of the
plans and specifications and include only the materials listed,
subject to correction for errors. Deviations in quantities may modify
Prices quoted. Unless otherwise noted: all prices are subject to
change without notice and are void unless accepted within 30-days
from the date. In the event of a price increase, any unfilled portion
of any order will be billed at the price in effect at the time of
shipment. DSG shall not be liable for failure to deliver or delivery
Subtotal
S&H Charges
11182.00
0.00
Amount Due
11182.00
penormance uue to oauaw uuyu,lu .,
D S G standard terms & conditions osalescan be�foundat .
www.dsgsupply.com/terms.
Printed By: JEFSCHA on 12/15/2022 10:06:48 AM CST
Joint Water Commission
��- January 4, 2023
Agenda Item #7 - Crystal and Golden Valley Pumps and Motors Discussion
Prepared by
Mark Ray, PE, Crystal Director of Public Works
Pat Sele, Crystal Utilities Superintendent
JWC TAC Members
Summary
In April 2022 the JWC contracted with Bolton and Menk to obtain a professional services proposal to
assist in the design and construction of the work at the two pump houses. The Joint Water Commission's
Capital Improvements Plan includes funding for pump replacement work at both the Crystal and Golden
Valley pump houses.
In the past, the JWC has replaced a single pump at a time as part of a regular maintenance schedule.
This approach worked because the replacement parts were readily available, the pump motor controls
were very basic (variable frequency drives-VFDs did not exist), and the supporting electrical system was
sufficient. However, during the evaluation of the existing system it was determined that the existing
electrical system no longer meets code and is insufficient for current pump control technology,
replacement parts for some of the control systems are no longer available, and the lead time to get
some parts is in excess of a year.
In short, the sustained, regular maintenance approach for replacement of the pumps at the pump house
no longer works because pump technology has evolved and the infrastructure at the pump house to
support the pumps is not adequate. Additionally, some replacement parts are not even available should
they be needed, which poses a serious reliability concern.
Project Timeline
The Golden Valley Pump House will be the first to undergo the system overhaul to improve reliability. It
is anticipated this work would occur during the winter 2024-2025. The Crystal Pump House would then
have similar work done during the winter 2025-2026.
Financial or Budget Considerations
Bolton & Menk's estimate for the project is $2.2 million. In the near term this project will be funded
from available funds in various Capital Improvement Projects. Over the long term, this project will
eliminate some of the future pump house projects. For example, the current CIP has $200,000 every
other year for pump house work. These amounts would be removed and basically front loaded to pay
for the immediate need, but lessening the long term costs. In turn, the funding allocated for pump
house work can be reduced.
Recommended Action
No formal action is needed at this time. The first formal action needed will be ordering of the parts due
to the lead time of over a year.
Attachments
• Bolton and Menk Technical Memorandum (7 pages)
BOLTON
& MENK
Real People. Real Solutions.
MEMORANDUM
Date: December 22, 2022
To: Patrick Sele, Utility Superintendent
City of Crystal, MN
From: Seth A. Peterson, P.E.
Jacob Humburg, P.E.
Subject: Joint Water Commission
Golden Valley and Crystal Pump & Motor Replacement
BMI No: OM2.127314
12224 Nicollet Avenue
Burnsvilie, MN 55337-1649
Ph: (952) 890-0509
Fax:(9521890-8065
Bolton-Menk.com
The purpose of this memo is to summarize the results of May 5, 2022, visit to the two Joint Water
Commission (JWC) sites involved in the project referenced above and to expand on the multiple options
now being considered for projects at both sites. Cost estimates for these options were generated in
coordination with Barr Engineering and Total Control Systems and are included in this memo. The
memo is organized by site, first addressing the Golden Valley Pump Station and then the Crystal Pump
Station. Both are high service pumping stations which deliver treated drinking water to the JWC's
distribution system.
Golden Valley Pump Station
Original Improvements Option Single VFD Addition & Single Purn Motor Replacement):
The project initially discussed forthis site includes replacement of the existing 200HP motor for Pump
#4. The existing motor control center has a soft starter that would be removed from service, and a new
variable frequency drive (VFD) would be installed. There is not enough space to install the new VFD in
the existing motor control center electrical bank, so the VFD would be installed on open wall space in
the Pump Room.
Currently Pump #4 is not being operated for fear of failure due to corrosion and other possible damage
to the shaft and bowls. This pump dates back to the original construction of the station in 1967 and is
Bolton & Menk is an equal opportunity employer.
Name: Golden Valley and Crystal Pump & Motor Replacement
Date: December 22, 2022
Page: 2
significantly past its expected service life of 20-30 years. Due to it being an original pump and the issues
noted, it makes sense to replace the entire pump rather than just the motor. Installation, balancing, and
startup of the new pump would be included in this project.
Risk Mitigation Option Full VFD & Single Pump/Motor Replacement):
Based on information gathered around the May 2022 site visit, these stations and their major electrical
components have been considered more holistically with the goal of mitigating future risks and ensuring
continued reliable operation of the stations. It is understood that the 1WC ultimately intends all of the
pumps at both sites to be run using VFDs. These VFDs could be added one at a time via separate
projects, using any wall space available for mounting. However, another option would be to add VFDs
to all of the pump motors at once in an organized manner considering the space available, and
simultaneously replace other obsolete electrical equipment.
Major details to consider for this project option at the Golden Valley site include:
• The old motor control center (MCC) would be removed for better reliability and
improved use of space to install the new VFDS.
• VFD-related harmonics can be addressed with a single project concept instead of
multiple approaches.
• The station would need to be out of service fora few weeks while electrical equipment
is installed and wired.
• The Pump Room air conditioning system may need to be replaced or supplemented due
to additional heat from the VFDs (would eventually be the case even if replacing one at
a time).
• A higher initial cost is associated with this option, but the costs will not be higher in the
long term if JWC intends to ultimately convert all four pumps to VFDs.
One of the major advantages of this option is the safety and reliability benefits of replacement of the
existing MCC bank. This component appears to be original to the station (from the 1960s) and is
Bolton & Menk is an equal
Name: Golden Valley and Crystal Pump & Motor Replacement
Date: December 22, 2022
Page: 3
significantly beyond its expected service life as typical expected life is 20-30 years. If the VFDs are
replaced individually, the MCC bank has to remain as part of the system to supply power to them. Were
the MCC to suddenly fail the station would be out of service with no ability to pump water, and with the
current long lead times being seen in the industry for major electrical equipment it could take some
time to get it operating again. Additionally, because of its age there are likely safety and electrical code
concerns associated with the existing MCC.
As mentioned in the points above, timing for a project of this type would be critical, as the entire station
would need to be out of service for at least a few weeks. The sequencing of the project would be
specified such that the work would take place during a low -demand period (winter), and it would be
essential that the Crystal station be fully operational during this time.
General Considerations:
One additional electrical item was noted during the site visit: the Golden Valley Pump Station control
panel has an older Allen-Bradley programmable logic controller (PLC) platform that will not be
supportable in the upcoming years. The PLC should be replaced with new equipment as part of any
project to ensure that the station can continue to operate effectively and reliably.
Cost Estimates
Table 1, below, summarizes high-level cost estimates for both the Minimal Improvements Option and
Risk Mitigation Option for the Golden Valley Pump Station:
Golden
Risk Mitigation
Option
Item
Original Option
Mobilization
$3,000
$3,000
Electrical Removals
$3,000
$10,000
1600A Distribution Panel & Branch Breakers
N/A
$25,000
300A Harmonic Correction Unit
N/A
$78,000
200HP VFDs, Line Reactor, & dV/dt Output Filter
$39,000
$156,000
LP Transformer
N/A
$4,000
LP
N/A
$4,500
Electrical Equipment Installation
$5,000
$25,000
Cable & Conduit Systems
$14,000
$45,000
Electrical Startup/Checkout
$6,000
$18,000
Bolton & Menk is an equal opportunity employer.
Name: Golden Valley and Crystal Pump & Motor Replacement
Date: December 22, 2022
Page: 4
Upgrade PLC Panel
$32,000
$36,000
PLC, HMI, & SCADA Programming
$12,000
$45,000
HVAC Improvements
N/A
$40,000
200HP Pump with Motor, Installed Cost
$140,000
$140,000
Actuated Valve Replacement
$60,000
$60,000
Construction Subtotal
$254,000
$629,500
Construction Contingencies (20%)
$50,000
$125,000
Total Construction Cost
$304,000
$754,500
Engineering/Admin/Legal (20%)
$60,000
$150,000
Total Project Cost
$364,000
_ $904,500
Crystal Pump Station
Original Improvements Option (Single VFD Addition & Single Puma/Motor Replacement):
As with the Golden Valley station, the initial project discussed for the Crystal site includes replacement
of a single pump (Pump #3), along with its 300HP motor. The original part -winding motor starter would
be removed, and a new variable frequency drive (VFD) installed. There is not enough space to install the
new VFD in the existing Electrical Room without substantial modifications, so the VFD would be installed
on open wall space in the Pump Room. The Pump Room already has air conditioning which should be
adequate to handle the additional heat output from the new VFD.
Initially it was assumed that during replacement of the pump motor, the pump itself would be examined
for condition and any replacements or repairs required be performed at that time. Based on the age of
the pump (it is likely from 1963 when the station was constructed) and heavy use, it is recommended to
plan for replacement of the pump in its entirety rather than just the motor. This would avoid unplanned
delays during construction and ensure that Pump #3 can reliably operate for 20 or more years. Once
this work is completed, the pump would be balanced in the field.
Risk Mitigation Option 'Full VFD & Single Pump/Motor Replacement):
As with the Golden Valley site, a more comprehensive option for a project that would mitigate future
risk and ensure continued reliable operation of the station was considered. This would involve adding
VFDs to all pumps at the same time and removing the existing MCC bank to make space for them. The
MCC at Crystal is approximately the same age as the one at Golden Valley and carries with it the same
Bolton & Monk is an equal opportunity employer.
Name: Golden Valley and Crystal Pump & Motor Replacement
Date: December 22, 2022
Page: 5
risks and issues. As noted previously, the typical expected life is 20-30 years. This type of project would
require the entire Crystal station to be out of service fora period of time, and the timing of this along
with ensuring full operational capacity of the Golden Valley station during construction would be critical.
Major details for this option at the Crystal site include:
• The old MCC would be removed for improved reliability and use of space.
• VFDs would be in a better environment for longer life (the Office/Electrical Room vs. the
Pump Room).
• VFD-related harmonics can be addressed with a single project concept instead of
multiple approaches.
• The station would need to be out of service fora few weeks while electrical equipment
is installed and wired.
• The Office/Electrical Room air conditioning system may need to be replaced or
supplemented due to additional heat from VFDs.
• Higher initial cost than adding a single VFD, but not in the long term if JWC intends to
ultimately convert all four pumps to VFDs.
The major difference between the Golden Valley and Crystal stations is that at Crystal there is a separate
Office/Electrical Room which houses the majority of the major electrical components. An advantage of
this is that these components are in a slightly less harsh environment than if they were in the same
room as the pumps, piping, etc. However, this also means that in order to house the new VFDs the air
conditioning system would likely need to be upsized to deal with the extra heat output.
General Considerations:
There are currently actuated gate valves downstream of the pumps at this site to mitigate water
hammer during startup and shutdown of the pumps which would become obsolete with the addition of
VFDs. There is a plan for a larger valve/piping project at this site in the future during which these valves
would be removed. Currently no process or piping work is planned as part of the current project being
Bolton & Menk is an equal opportunity employer.
Name: Golden Valley and Crystal Pump & Motor Replacement
Date: December 22, 2022
Page: 6
considered, but if desired the costs and work associated with the removal of one or all of these valves
could be investigated.
Cost Estimates
Table 2, below, summarizes high-level cost estimates for both the Minimal Improvements Option and
Risk Mitigation Option for the Crystal Pump Station:
Table 2 - Crystal riffmp Station
Item
Cost Estimates
Original Option
Risk Mitigation
Option
Mobilization
$3,000
$3,000
Electrical Removals
$3,000
$14,000
2000A Distribution Panel & Branch Breakers
N/A
$30,000
300A Harmonic Correction Unit
N/A
$78,000
300HP VFDs, Line Reactor, & dV/dt Output Filter
$45,000
$180,000
LP Transformer
N/A
$4,000
LP
N/A
$4,500
Electrical Equipment Installation
$6,000
$34,000
Cable & Conduit Systems
$20,000
$80,000
Electrical Startup/Checkout
$6,000
$18,000
Upgrade PLC Panel
$8,000
$26,000
PLC, HMI, & SCADA Programming
$10,000
$45,000
HVAC Improvements
N/A
$40,000
300HP Pump with Motor, Installed Cost
$230,000
$230,000
Construction Subtotal
$331,000
$786,500
Construction Contingencies (20%)
$66,000
$157,000
Total Construction Cost
$397,000
$943,500
Engineering/Admin/Legal (20%)
$80,000
$190,000
Total
$477,000
$1,133,500
Project Timeline
There are multiple ways the timeline fora project could be approached. System demands do not allow
for both of the pump stations to be out of service simultaneously, and careful coordination is needed
when taking even one of the stations off line (e.g., would need to happen at a time in the year when
demand is low). Regardless of which option is chosen for either site, the work could be included in a
single project to take place potentially over one year, or alternately each site could be handled as its
Bolton & Mark is an equal opportunity employer.
Name: Golden Valley and Crystal Pump & Motor Replacement
Date: December 22, 2022
Page: 7
own project, perhaps taking place in adjacent calendar years. in looking at a hypothetical project
timeline, a number of factors need to be considered. The most impactful of these is likely equipment
lead time. Lead times have increased significantly in recent years, especially for sophisticated electrical
equipment such as what is being considered for this project. One possible way that the JWC could
somewhat reduce project timeline would be to procure some of the major components, which would
circumvent the delay involved with bidding/awarding the project, approving shop drawings, and finally
receiving the equipment. However, assuming this is not done, below is a hypothetical project timeline
which would account for a single site being addressed in a project or both sites being addressed in the
same project:
• Complete final design & bid project:
• Award project & complete contracts:
• Review & approve major shop drawings
• Equipment lead time:
• Construction:
Total:
4 months
1 month
1 month
14 months
8 months (one site)/12 months (both sites)
28 months (one site)/32 months (both sites)
Bolton & Menk is an equal opportunity employer.