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2000-07-24 EC Agenda PktAGENDA GOLDEN VALLEY ENVIRONMENTAL COMMISSION Regular Meeting Golden Valley City Hall, 7800 Golden Valley Road Council Conference Room Monday, July 24, 2000 7:00 P.M. I. Call to Order II. Approval of Minutes — June 26, 2000 III. Approval of Revised Bylaws IV. Commission Discussion Items V. Surface Water Management Plan a. Staff Presentation b. Discussion VI. Other Business VII. Adjourn GAEnvironmental Commission\Agendas\072400.doc Regular Meeting of the Golden Valley Environmental Commission June 26, 2000 The first meeting of the Golden Valley Environmental Commission was held at the Golden Valley City Hall, Council Conference Room, 7800 Golden Valley Road, Golden Valley, Minnesota on Monday, June 26, 2000. Mayor Anderson called the meeting to order at 7:06 p.m. Present: Mayor Mary Anderson, Richard Baker, Alicia Brown, David Fellman, Sue Hess, Dawn Hill, Alan Kuentz, Nancy Burke. City Staff: Jeff Oliver, City Engineer; Al Lundstrom, Environmental Coordinator; Deb Somers, Administrative Secretary Absent: None. 1. Convene Commission and Opening Comments: Mayor Anderson welcomed all Commission members and thanked them for volunteering their time. Introductions were made. She explained the duties and responsibilities of the Environmental Commission. These duties and responsibilities include: • To advise and make recommendations to the City Council. The Council is responsible for the Commission's actions. • All meetings are to follow the open meeting law. There will be no meetings held on religious or legal holidays. • The term for all Commission members is three years. However, because the Commission is new, and the terms have been staggered, some members terms are for one year, two years or three years. Historically if a member does a good job and is interested in the Commission, they will most likely be reappointed. • All members must follow the Code of Ethics. Mayor Anderson distributed a copy of the Code of Ethics to each member. • Meeting minutes will be taken by staff. The minutes will be sent to the Council without the Commission's review. If the Commission has changes to the minutes after the Council has received them, these will be corrected at the next regular meeting of the Commission. • The City has provided a staff liaison. The staff is here to help the Commission understand, educate and provide information on issues before the Commission. The City of Golden Valley is considered a Plan B form of government. Under this form of government, the Commission cannot request staff undertake activities. The Commission should make their requests to Council who will advise the City Manager. The City Manager is in turn responsible for giving direction to staff. GAEnvironmental CommissionWinuteMEC062600.DOC • A Commission budget will be established in 2001. The amount of the budget will be determined during budget workshops in August and September 2000, and approved by the Council in November 2000. Should the Commission wish to use funds from its budget, it must make such a request in writing to the Council. • The Commission Chairperson must submit the Commission recommendations to the City Council in written form. Such recommendations should go through the administrative secretary to be typed and forwarded to the Mayor and the City Council members. Likewise, communication from the Mayor or the Council will be in written format when passed to the Commission. Mayor Anderson believes the Commission will more often work on its own to resolve a specific issue and make recommendations to the Council. • The Commission is to review the environmental policies that are currently in place and present their ideas. • A Commission member must appear in person at a Council meeting when presenting the Commission's recommendations. • A Commission member cannot represent him or herself to other agencies regarding City policies until after the Council reviews and adopts the policy. Hess questioned how to handle a particular pending issue that the Commission has been charged to work on, but that the City Council is awaiting to resolve. Mayor Anderson stated that the Commission should go forward with their work regardless of the resolution of a related issue. 2. Discuss City Ordinance Establishing Commission: The Mayor covered the ordinance in her opening comments. Kuentz asked if the Commission is able to work with other City commissions such as the Open Space and Recreation Commission. Staff advised joint meetings and/or an overlap of other commissions on certain issues is likely. 3. Discuss Proposed Bylaws: Oliver reviewed the bylaws with all Commission members. It was decided that the Environmental Commission meetings would be held the fourth Monday of each month at 7:00 p.m. in the City Hall Council Conference room. A correction to the bylaws on page 2, Article Il, paragraph 3 regarding attendance. The Commission decided to add the words "per year" to the second sentence. Therefore the sentence will be corrected as follows: "Absence from 25% per year or more of the regular or special meetings shall be cause for recommendation for removal from the Commission". The Commission reviewed the duties of the Chairperson and Vice Chairperson as set forth in the by-laws. Hess asked if the length of each meeting was limited to a certain amount of time, and how strictly the Roberts Rules for conducting a meeting would be followed. Oliver GAEnvironmental CommissionWinutes\EC062600.DOC responded that there is no limit of time for each meeting. How strictly the Roberts Rules are to be followed is at the discretion of the Commission. Commission members decided to wait to vote for the Chairperson and Vice Chairperson until after the discussion of upcoming agenda items was completed. 4. Review Upcoming Agenda Items: Oliver explained the following upcoming agenda items: • Surface Water Area Management Plan. The City adopted the plan in August 1999. The plan is the framework for the City to manage quantity and quality of the City's surface water. At a future meeting, Lundstrom will bring displays to help educate the Commission. • Minnehaha Watershed District. The South Tyrol Hills area of the City is located in the Minnehaha Watershed District. • Bassett Creek Water Management Commission. Other than the South Tyrol Hills area, the rest of Golden Valley is located in the Bassett Creek Watershed, which is managed by the Bassett Creek Water Management Commission (BCWMC). Oliver suggested inviting representatives from the BCWMC to a future Environmental Commission meeting to explain why the BCWMC was created and what it is responsible for. • Public Education Policy. The City Council would like to educate Golden Valley residents on environmental issues. • Management of Natural Areas. Oliver suggested that Tom Klatt, Public Works Maintenance Manager, and Ron Hammer, Park Maintenance Supervisor attend a future meeting to explain how natural areas are managed and maintained. The Commission may also want to invite representatives from the Open Space and Recreation Commission. • Wetland Management. This topic pertains to the laws and items adopted by the City. • Recycling. Fellman expressed an interest in other items that could be future agenda items. One item that Fellman is concerned about is related to the Minnesota Department of Transportation's (MnDOT) TH 100 project. Fellman believes that MnDOT is not following the erosion control requirements set forth by the City. He stated that there is no silt fencing in place along Bassett Creek near the Highway 100 reconstruction project. The second topic Fellman would like to discuss is the General Mills once through cooling system. He would like this topic on a future agenda. Oliver stated that staff is willing to put the General Mills cooling system on a future agenda. Staff will provide information and facts regarding the system. This information will allow the Commission to make an educated decision about pursuing this issue further. GAEnvironmental CommissionUnutes\EC062600.DOC Lundstrom advised the Commission that staff would be more than willing to discuss any environmental concerns at any time outside the Commission meetings. Baker suggested that the Commission's first topic of discussion be the Surface Water Management Plan, as well as a few smaller issues. Once the Commission proves itself, it can move on to larger issues. Lundstrom stated that the second generation planning of the Surface Water Management will soon come before the Council for approval. This will also be a future agenda item. Oliver believes the best way for the Commission to build on its creditability is to have all the facts when discussing an issue. Staff would be happy to provide that information. Baker and Hill suggested the Commission take a tour of areas with pending issues. This could include, the redevelopment areas, the pavement management areas, Hidden Lakes development and the Wisconsin Avenue control structure. Another area of concern is the stormwater utility fee. The Commission wanted to know how they could increase or decrease the utility fee, or add it to the City tax roll. Oliver explained that the Council chose to add the fee to the utility billing. 5. Appoint Officers MOVED by Feliman, seconded by Hess, and motion carried unanimously to elect Hill as Environmental Commission Chairperson. MOVED by Hess, seconded by Fellman, and motion carried unanimously to elect Baker as Environmental Commission Vice Chairperson. The next meeting will be held on July 24, 2000 at 7:00 p.m. at the Golden Valley City Hall, Council Conference Room. Agenda items will include: Procedure to allow the Commission to put an item on the agenda. Surface Water Management Plan. There being no further business, the meeting was adjourned at 8:46 p.m. Respectfully submitted, Deb Somers, Administrative Secretary Department of Public Works GAEnvironmental CommissionWinuteMEC062600.DOC 4 ENVIRONMENTAL COMMISSION ATTENDANCE SHEET June 26, 2000 AL6Y Z- c, ®P101 -A 7&-X, • • rl .W.1 W Jaz V W o UJ W 0 CD Q ej W (7 O U. 0 O N V � 01 11-M00�NM Lf) CD al vl �NMITU)W1- O O O M r 0 �o N N O a --- O 00 N m N N Co N > O O O Y m04 *Iwo 0 N m N O m O 11 M m Y 0 m m a c v C M °� C� cn 3 m o Em as Y d >(* cat= O Y O to O O N CL C O_om'C N a. O m E o m E o I Q 3 o c 3m Ym Q'5 rnN E cnUac o mo?o N �om=m Ec-:5 _ O OW o E o c .o a 6), CL m I �o �� �- O=8Y= O��pQC1o6Ea (x m C N- � C M C NI W Ir -1.)2 30.a fn 3.0 NI CL NI d M r im w a r fn Z r ~ D m F- O 0 w 0- x 3 w m CO E O c m z Q mLL ~ CO) w O in a.. O O O O 0 N ti 60 O O O 0 0 N O ti 0 0 0 0 NI,*- b9 00 0 O O 0 00 0 ('7 N to M crj 60 6s CO w U. 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