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agenda-osrc-regular-may-22-23 May 22, 2023– 6:30pm Brookview Wirth Lake room Remote Attendance:Members of the public may attend this meeting via Webex by calling 1-415-655-0001 and entering access code 2634 436 7812. Questions/Comments: Members of the public who have questions about the commission or agenda items, may contact the staff liaison Rick Birno, Parks and Recreation Director at 763-512-2342 or rbirno@goldenvalleymn.gov. REGULAR MEETING AGENDA 1. Call to Order 2. Roll Call ____ Roger Bergman ____ John Cornelius ____ Bill Delaney ____ Matthew Olson ____ Matthew Sanders ____ Dawn Speltz ____ Linden Weiswerda, Chair ____ Brian Wright ____ Scott Seys ____ Youth (Open) 3. Land Acknowledgment Statement We acknowledge and honor the Dakota nation, on whose ancestral land the City of Golden Valley is built, and whose land resources we use. We commit to counteracting the erasure of the cultural practices and presence of the Dakota people through education and by amplifying a wide range of indigenous voices. 4. Agenda Changes or Additions 5. Approval of Minutes – April 24, 2023 6. Introductions 7. Welcome New Commissioner Matthew Olson 8. Three Rivers Park District CP Rail Trail Planning (South of Highway 55) 9. Review Draft 2022 Annual Report and 2023 Work Plan 10. Appoint Commissioner Linden Weiswerda, Chair and TBD, Vice-Chair 11. Annual Board and Commission Orientation Review 12. Commission and Staff Planning Updates a. Commissioner Updates b. Scheid Tennis Court Reconstruction c. Ballfield Renovation (Isaacson #1, Tapper Field, and Sutton Field) d. Yosemite Park Open House/Survey e. WIFI Grant – GV Park Buildings f. DEIC Naming Process Discussion – Tuesday, May 23 g. Next OSRC meeting is scheduled for Monday, June 26 13. Adjournment April 24, 2023–6:30pm Brookview Wirth Lake room REGULARMEETING MINUTES 1. Call to Order The meeting was called to order at 6:30 pm by Chair Weiswerda. 2. Roll Call Commissioners in person: Roger Bergman, John Cornelius, Bill Delaney, Matthew Sanders, Scott Seys, Dawn Speltz, Linden Weiswerda, Brian Wright Staff present: Rick Birno, Parks andRecreation Director; and Sheila Van Sloun, Administrative Assistant Others present: Harlan Lehman, Minnesota/Wisconsin Playground 3. Land Acknowledgment Statement Chair Weiswerdashared the Land Acknowledgment Statement with the commission. 4. Agenda Changes or Additions None. 5. Approval of Minutes – March 27, 2023 Commissioner Bergman said the Wesley Park shelter building remodel project bid amount was incorrect under item 10g. The total should be $218K. MOTION moved by Commissioner Bergman and seconded by Commissioner Wright to approve the March 27, 2023 meeting minutes as amended. Motion carried unanimously. 6. Welcome New Commissioner Scott Seys New Commissioner Scott Seys shared a brief introduction. Commissioners and staff then introduced themselves and welcomed Scott. 7. Play Structure Addition Options at South Tyrol Park – MN/WI Playground Representative Staff member Birno shared a brief summary of the play structure history at South Tyrol Park. Harlan Lehman from Minnesota/Wisconsin Playground, the distributor of the play structure unit, shared three addition options that ranged from $8-32K. He then answered questions from the Commission. One resident in attendance believes there is a loss of community visits to the area because of the design of the new structure. City of Golden ValleyOpen Space & Recreation Commission Regular Meeting Minutes 2 April 24, 2023 – 6:30 pm Commissioners asked about next steps. Birno said he would add the discussion to an upcoming agenda. At that point, the Commission could discuss whether or not to develop a resolution for the City Council to reconsider their position on neighborhood donations for the play structure improvement and/or allow additional Park CIP funding to support an addition to the equipment at South Tyrol Park. 8. Glenview Terrace Park Off-Leash Proposal Update Staff member Birno shared an initial design concept prepared by Commissioner Delaney and a proposed budget estimate for the construction and ongoing maintenance. Birno then shared discussion he had with the Minneapolis Park Board about a potentialpartnership for the proposed off-leash park and the development of a Memorandum of Understanding (MOU) between Golden Valley and the Minneapolis Park Board. After discussion, Commissioners agreed that they would like Birno to work with the Minneapolis Park Board to get a MOU moving forward. Birno said he would update the Commission as he knows more. 9. CP Rail Update and Schedule Staff member Birno shared a map illustrating the proposed regional trail connection from Golden Valley to St. Louis Park. This would be the final link from the south side of Highway 55 at Douglas Drive where a route needs to be determined to allow the trail to proceed to St Louis Park. Representatives from Three Rivers Park District will be attending the May meeting to discuss options and plans with members of the OSRC. 10. New Play Trail Proposal (Lions Park and Brookview Park) Staff member Birno said the City Council supported a new proposed Play Trail plan, donated by resident and founder of One Good Deed, Michelle Christiansen. It will consist of a one-mile loop on the connecting asphalt/sidewalk path that’s already in place between Brookview and Lions Parks. The proposal includes the two existing playgrounds at each park, along with fournew “play pods.” Birno said the entire project is 100% fully-funded. He also said he would share updates as they become available. 11. Commission and Staff Updates a.Commissioner Updates Chair Weiswerda suggested an Earth Day clean-up program idea for next year in a partnership with the Environmental Commission. His thought is to have a volunteer Earth Day program where residents can pick-up bags and tools if needed from both City Hall and Brookview, to use to clean up areas on public lands in their neighborhoods. Staff member Birno will begin discussions with the Environmental Commission staff liaison. b. Run the Valley Staff member Birno said the event had inclement weather for the second year in a row. Even with the miserable weather, 263 attendees participated in the run. He also noted there has been a trend of lower numbers at organized run events since COVID. City of Golden ValleyOpen Space & Recreation Commission Regular Meeting Minutes 3 April 24, 2023 – 6:30 pm c. Noah Joynes Youth Recreation Fund and Golden Valley Little League Donation Staff member Birno shared that donations were made by the Noah Joynes Youth Recreation Fund and Golden Valley Little League for the relocation of the play structure from Wildwood Park to Isaacson Park. d. Yosemite Park Open House on Tuesday, May 16 from 6-7 pm Staff member Birno said staff will host the Yosemite Park Open House for the new play structure selection on May 16 from 6-7 pm at Brookview. He said an online survey will also be available on the city website. He said the city mailed postcards to neighboring residents advertising the open house. e. Brookview Golf Course Opened Friday, April 14 Staff member Birno said the golf course opened on April 14. He notedit’s been a slow start with miserable weather. f. Brookview Golf Practice Range Net Proposals Staff member Birno said two proposals came in with a $60K difference. They plan to go with the low bid with construction beginning this fall. g. Community Garden Ribbon Cutting on Tuesday, May 2 at 5:30 pm Staff member Birno reminded the Commission about the ribbon cutting on May 2 and encouraged those who could to attend. h. Appoint Chair and Vice-Chair for 2023-24 at May Meeting Staff member Birno said the Commission would need to appoint a new Chair and Vice-Chair at the May meeting. Chair Weiswerda offered to serve a second term as Chair. i. Tennis and Pickleball Courts opened Monday, April 10 Staff member Birno said tennis and pickleball courts opened for the season April 10. j. Annual Board and Commission Dinner at Brookview on Thursday, April 27 at 6 pm Staff member Birno reminded the Commission of the annual Board and Commission Dinner on April 27 at 6 pm at Brookview and to RSVP if they have not already. k. Golden Valley Account Email Security Training Staff member Birno reminded the Commission to complete the email security training. Several commissioners said they didn’t receive a link to the training. Birno said he would have the IT department resend the email. l. Next OSRC meeting is scheduled for Monday, May 22, 2023 Staff member Birno said the next regular OSRC meeting will be on Monday, May 22. 12. Adjournment MOTION moved by Commissioner Delaney and seconded by Commissioner Cornelius to adjourn at 8:33 pm. Motion carried unanimously. _____________________________________ Linden Weiswerda, Chair _________________________________ Sheila Van Sloun, Administrative Assistant A2 A1 ROW: 110’ Perpich Center for Arts & Education Yosemite Park B1 intersection Connection B2 Connections community center Meadowbrook Existing trail Elementary School & Turners service area Lions Park Davis Community Center Pond requires maintenance C A1 Segment crossing of trail is in D1D2 ROW: 120’ Cortlawn Pond West Ring East Ring Xenia Ave PondPond Golden Valley Laurel Avenue Pond E1 E2 E3 Laurel Avenue Greenbelt Trail Corridor F1 F2 • • ROW: 50’ CP RAIL REGIONAL TRAIL LONG-RANGE PLAN: Trail Route Review - SEGMENT C OPENSPACE&RECREATION COMMISSION 2022 ANNUAL REPORT AND 2023WORKPLAN Golden Valley Open Space & Recreation Commission 2 2 2022Annual Report 2023 Open Space & Recreation Commission Commissioners LindenWeiswerda, Chair(term expires May2024) Roger Bergman (term expires May 2025) John Cornelius (term expires May 2025) Bill Delaney (term expires May 2023) Matthew Olson (term expires April 2026) Matthew Sanders (term expires May 2025) Scott Seys (term expires May 2024) Dawn Speltz (term expires May 2023) Brian Wright (term expires May 2024) Youth – Vacancy Note: Terms run May 1-April 30 Council Liaison Maurice Harris City Staff Rick Birno, Parks & Recreation Director Sheila Van Sloun, AdministrativeAssistant Purpose, Mission, and Prescribed Duties The Open SpaceandRecreationCommission provides advice and recommendations tothe Council regarding recreational programs, parks, and open space in the community, including: the portion of the Comprehensive Plan relating to open space needs, parks and recreation programs, and trail systems policies and plans for parks, recreation programs, use of open space, and trail systems assessment ofcurrent programs regarding open space, parks and recreation, and trail systems assessment of future needs regarding parks and recreation, open space, and trail systems cooperative agreements, policies with otherpublic and private agencies, youth sports organizations, groups or individuals relating to recreational programs and facilities budget and capital outlay needs for parks and recreation, Brookview Golf Course, and the park improvement fund Golden Valley Open Space & Recreation Commission 3 2022Annual Report Table Of Contents 2022 Overviewpage 4 2023 Proposed Work Plan page 6 GoldenValleyOpenSpace&RecreationCommission 4 2022Annual Report 2022 Overview Workedwithstaffonreviewingandprovidinginsightsforreestablishingrecreation programming, park usage, and facility rentals due to COVID. Reviewedandrecommended the 2023–2032Parks, Brookview, and Golf Course Capital Improvement Plans. Continued to support and provide guidance to staff for the growth of enterprise and revenuefunds withintheParks and Recreation Department. Reviewed golf course operations and procedures, includingfees, leagues,lessons, rulesand regulations,schedule, curling, disc golf, and lawn bowling. PhotobyStanWaldhauser,ViewsOfTheValley2020 Reviewedandprovidedguidance ontheannualreportandworkplan presentedtotheCity Council. Workedwithstaffandjointpowersagreementpartnerstoprovideguidanceandsupportfor Sochacki Parkproposed improvements. ParticipatedintheannualJointCityCouncil/Commissionmeeting. RepresentedtheOpenSpace & RecreationCommissionontheBrookview/CityHallrotational public art selection committee. Continuedtomeetwithyouthathleticassociationsforprogramupdatesanddiscussionson present and future facility needs. Reviewed seasonal recreation programs, leagues, classes, and events. SupportedthecontinuedpartnershipwithGoldenValleyArtsandStLouisParkFriendsoftheArts to offer the Artist Showcase at Brookview. The successful event was hosted at Brookviewthe evening of Jan 14, 2022. ReviewedandprovidedguidanceforBrookviewroomuse,rentalfees,andoperationguidelines. Reviewedtheannualnuisance wildliferemovalprocessesanddata.Recommended to staff to explore an additional option to assist with needed removals when USDA removal team is not available due to other priorities. Reviewed proposed play structure plans for an all-accessible playground at Brookview Park in a partnership with Arc of Minnesota. Provided input to Three Rivers Park District stafffortheinitial link of the CP Rail Regional Trail. GoldenValleyOpenSpace&RecreationCommission 5 2022Annual Report Monitoredstaffupdatesregardingtheprogress of theirrigation replacement project at Brookview Golf Course as well as any patron concerns during installation. Providedguidanceonnewparkimprovements includingthetennis court resurfacing project at SeemanPark,new outdoor hockey rink and internal parktrail improvementsatMedleyPark, South Tyrol Park update, tennis court removal and east ballfield update at Scheid Park, outdoor LED lighting updates at multiple park locationsand the Community Gardenconstruction at Medley Park. Supported the Implementation of amobile summer program bringing youth opportunities and resources to underserved areas in Golden Valley with the goal to expand in 2023. Soccerisanever-popularyouthactivityinGoldenValley. Partneredwithstaff andtheEnvironmental PhotobyStanWaldhauser,PhotoPosse Commissionfinalizingplansfor the flood water reduction plan at Wildwood Park. Partneredwithstaff andtheEnvironmentalCommissionfinalizingplansfor the storm water reduction plan at Medley Park. Workedwithstaffontheannualbike & pedestrianimprovementrecommendations. Discussedcaterer changes atBrookview,parkpicnicshelteruseissues, park use policies, a naming/renaming process proposal, parkdedicationopportunities, andthe winter warming house staffing plan. Reviewedandsupportedthefinalplansforthenew Community GardenatMedleyPark. HostedwithstafftheScheidParkneighborhoodinputprocesstoupdateandaddnewpark amenities at the neighborhood park. HostedwithstafftheSouth TyrolParkneighborhoodinputprocesstoupdateandaddnewpark amenities at the neighborhood park. Supported a new partnership with the Golden Valley Garden Club to provide programs and events with the Parks & Recreation Department. Allcommissionersparticipated in the 2022 golf coursetourtoviewimprovements in progress as well as planned updates in 2023. GoldenValleyOpenSpace&RecreationCommission 6 2022Annual Report 2023 Proposed Work Plan Review,provideinput,andrecommend2024–2033Park,Brookview,andGolfCourseCapital Improvement Plans. Continuetoexplorepossibilitiesforadditionalparklandandthe expansion of parkamenitiesinhigh- densityareasofthe city. Work withstafftoexploreopportunitiestoincreaseparkdedicationfunding. Supportandprovideguidancetostaffforthegrowthofenterpriseandrevenuefundswithinthe Parks and Recreation Department. Continuetoevaluateandrecommendchanges,enhancements,andadditionstocommunityand neighborhood parks. MonitorparkshelteraccessibilityandgeneralbuildingimprovementsatWesley Park,includingADA andaccessimprovements;bathroomupdates;replacementofflooring, frames/doors/windows, LED lighting, and furnace. Plan with Three Rivers Park District staffforthefinallink of the CP Rail Regional Trail south of Highway 55for eventual recommendation of preferred route. Continuetoprovideguidanceworkingwithstaff,MNDOT,andThreeRiversParkDistricttoadda trail connection from the Schaper Park intersection on Highway 55 to Theodore Wirth Parkway. Continuetoworkwithstaffandjointpowersagreementpartnersonthedevelopmentof Sochacki Park. Monitor scheduled improvements at SchiedPark. Monitor scheduled improvements at YosemitePark. Solicit community input regardingamplifiedmusicandalcoholinGoldenValleyparks as requested by the City Council. PhotobyCharliePolz,ViewsOfTheValley2021 GoldenValleyOpenSpace&RecreationCommission 2022Annual Report 7 Begininitialdiscussionsanddevelop a public input process for the proposed park improvements at Natchez Park scheduled for 2024. Proposed improvements includereplacing basketballcourt, adding an adjustable hoop system, neighborhood selection of a new play structure, updateall internal park trails requiringmaintenance and update youth ballfield. Work with Three Rivers Park District team on the design development of the Basset Creek Regional Trail from Douglas Drive EachAugustCampValleybringsyouthtogethertoenjoyoutdooractivities. to Theodore Wirth Parkway. Work with staff to provide input for proposed Bike and Pedestrian improvement scheduled for 2024. Continuetoworkwithstafftoexpandthesponsorshipprogramforadoptingdogbagstationsin GoldenValleyParks. Provideguidancetostafftodevelopstrategiesforimprovingparticipationandimplementingnew programs, events, and opportunities for underserved populations and communities in Golden Valley. Continuetoreviewrecreation,golf,ThreeOneSix,andBrookviewfees,programs,events, leagues, and facility operations. Continue tosupportthepartnerships with St Louis Park Friends of the Artsand the Golden Valley Garden Club. Review and approve Golden Valley recognized youthathletic associations providing programs for the community.Continueworkonassociations’programupdatesanddiscussiononfuturefacility needs. Continue to participate in the annual Joint City Council/Commission meeting, the annual park systemtour,andrepresenttheOpenSpaceandRecreationCommissionontheBrookview/CityHall rotational public art selection committee. Continueworking with staff and partnering with the DEI Commission regardingdiscussionsforthe development of anamingprocess policyforGoldenValleycommunity assets to be recommended to the City Council. Receiveupdateandreviewannualnuisancewildliferemovalprogramtoprovideguidanceto staff. Continue to supportcommunityevents,includingRuntheValley,icecreamsocial,Winterfest, etc. Explore developing two tennis courts at Brookview Park into six Pickleball courts. Work with staff and Golden Valley One Good Deed for the design and implementation of a new play trail around the loop at Brookview and Lions Park. Support staff to initiate and lead a programming partnership with northwest municipalities to expand and grow opportunities for youth with unique physical and cognitive needs. Work with staff on the addition of WIFI in park shelter buildings. City of Golden Valley Board and Commission Member Orientation Agenda Commitment to Community City of Golden Valley Structure City Boards and Commissions Structure Board and Commission Member Roles & Responsibilities Commitment to Community All Are Welcome The City of Golden Valley believes in and stands for the values of social equity, inclusion, and justice. We embrace diversity and recognize the rights of individuals to live their lives with dignity, free of discrimination, fear, violence, and hate. We welcome individuals to Golden Valley regardless of race, color, creed, religion, national origin, immigration status, gender, gender identity, marital status, age, disability, economic status, sexual orientation, familial status, or cultural background. We strive to provide fair and unbiased services and programs, giving opportunities for all. We are dedicated to being a supportive and united community, strengthened by the diversity of our residents and visitors. Vision & Mission VisionMission Golden Valley strives to creatively The City of Golden Valley delivers connect people and places, preserve high-quality, responsive services to and enhance community resources, ensure the community remains a and nurture opportunities for all. vibrant and welcoming environment in which to live, work, and play. Our Values Why And How We Work CommunicationRespect CommunityInnovation InclusionCourage IntegrityAccountability Golden Valley Commitment to Equity Equity and Inclusion Manager •Directs and develops initiatives in policy, practice and community •Provides free legal and title services to help property engagement to develop equitable outcomes internally and ownersfind discriminatory covenantsand discharge them externally; from their property titles. •Develops and facilitates staff training and professional development; •Provides education opportunities to help communities acknowledge this racist history and pursue reconciliation •Manages and updates the City’s Equity Plan; and anti-racist solutions. •Collaborates with staff in all departments; and •Take action to dismantle the racist systems that deny •Staff Liaison to the Diversity, Equity and Inclusion Commission. opportunities to communities of color, and by investing in Seth Kaempfer solutions that create equity. Community Connection and •Build partnerships within the Community to increase Outreach Specialist engagement and connections. •Building trust and establishing collaborative relationships with underrepresented communities •Assist with data collection to improve outreach and education •Assist with developing and implementing civic engagement strategies to increase participation among diverse populations •Staff Liaison for the Police Employment, Accountability, and Community Engagement Commission in collaboration with the Airrion Williams Police Department. City Structure City Demographics •Population –22,552•Race –White 80%, Persons of Color 20% •Location –10.5 square miles, located •Median Household Income -$98,100 five miles west of downtown •Plan B form of Government Minneapolis •Median Age –45.6 Current City Council Kimberly SanbergDenise La Mere- Shep Harris Maurice Harris Gillian Rosenquist Council MemberAnderson Mayor Council Member Council Member (through May 16, Council Member (2023) (2023) (2025) 2023)(2025) City Staff Leadership Team City Council point-of-contact Administers City business –including hiring and directing City staff Assists Council with developing policies Implements policies and directives of the Council Tim Cruikshank City Manager Rick Birno Cheryl WeilerAlma Flores Kirsten SantelicesMaria CisnerosTim KiefferJohn Crelly Sue Virnig Virgil Green Parks and Communications Community Deputy City City AttorneyPublic Works Fire Chief Finance Director Chief of Police Recreation Director Development Manager/Human Resources Director Director Director Director Organizational Priorities Strategic Development & Redevelopment Effective Governance Infrastructure Maintenance & Enhancement Financial Wellness Community Affairs Boards and Commissions Structure How Everyone Works Together Mayor and Council Role •Make decisions based on provided input from Community RoleStaff Role community, commissions/board, and city staff •Process includes discussions and debates; dialogue is •Elect Council and •Study issues and open and respectful. Mayorprovide professional recommendations •Participate in to the Council and community input – Boards, which may include Commissions, and Board/Commission Task Forces and Task Force Board/Commission/Task Force Role initiatives•Carry out policy and directives from City •Study issues and provide input to City Council Council •Council makes final decisions that may or may not reflect the recommendations of the advisory body Board and Commission Structure Ordinance Officers •Chair (1 year) •Laws passed by the City Council creating and setting rules •Vice Chair (1 year) for City commissions •Max 2 consecutive years and Chair Bylaws and Vice Chair •Commission governing document –approved by Council Types of Meetings Quorum •Regular •Majority of seated members required to vote on •Special business items •Meetings can be held without a quorum, but cannot Meeting Packet conduct business by taking votes on motions. •Agenda Roberts Rules •Minutes •Additional Supporting Documents •Procedure used to run Commission meetings Work Flow Calendar JanuaryFebruary March-April Joint Board, Commission, and City New member recruitment beginsBoards/Commissions begin Council Meeting submitting annual work plans to City Council hosts annual strategy Council (Example) session Reappointment Process Begins City Manager’s Office reviews attendance for the previous year (April-March) Annual Board/Commission Appreciation Dinner May -JuneJune –December Reappointments and new member Boards/Commissions conduct ongoing regular business appointments effective May 1 Policies and initiatives that were not included in the Council’s action steps or Review Commission bylaws (first Board and Commission annual work plan become recommendations for meeting in May)Council consideration at the next annual strategy session. Election for executive rolesOther initiatives may take priority as the Council and Commissions work to be responsive to community needs. Current City Board and Commissions Board of Zoning AppealsDiversity, Equity and Inclusion Commission Meet to hear requests for variances from the zoning Advises, recommends, and assists Council in matters code (which is the City’s main form of land use relating to diversity, equity, inclusion, and human regulation). rights. The mission of the Golden Valley DEIC is to promote and nurture a safe and welcoming community dedicated to the values of social equity, Environmental CommissionCommunity Services Commission Advises and makes recommendations to the Council Plans and holds fundraisers and events to help raise in matters that affect the environmentmoney to meet previously identified human service needs in the community. Advises City Council on allocation of funds. Current City Board and Commissions Open Space and Recreation Commission Planning Commission Advises, recommends, and assists Council in matters Advises, recommends, and assists Council in policies relating to planning and growth of the City, including and plans relating to open space needs, parks and issues relating to the social, economic, and physical recreation programs, trail systems, and Brookview environment. Golf Course. Police Employment, Accountability and Community Engagement (PEACE) Commission Help the Golden Valley Police Department innovate and transform its provision of public safety services based on community input and needs, and to assure that the department provides inclusive, community- centered service. Board and Commission Members Roles and Responsibilities Board/Commission Roles Role of Board/Commission Not Roleof Board/Commission •Discuss matters within the scope of •Boards/Commissionsdo not direct the work of City staff. the board/commission, asdefined •Cannot direct the use of Cityfunds With the exception of by Council-approved work plan, Board/Commission’s Council-approved budget. bylaws and City Code, or as directed by City Council. •Conduct research, including We may not always agree, but we share the same end goals: gathering community inputand •Provide the Council with the best resources and guidance subject matter expert advice. •Advise the Councilon topics within possible the scope of the •Decisions resulting in equitable and informed outcomes Board/Commission’s work, and submit recommendations as voted for the City upon by the Board/Commission. Member Expectations •Prepare by reading agenda and previous meeting minutes prior to meeting NOTE: •Attend meetings & events •Members are expected to attend •Participate & Engage during meetings and planned all meetings & the joint meeting events •Accountable to your role and responsibilities, •Staff liaisons track attendance at inclusive of sub-committees each meeting •Monitor Golden Valley emails on a regular basis. •Virtual attendance is allowed in •Communicate with staff liaison limited circumstances under •Respect & Inclusion of all virtual attendance policy •Follow the Guidelines and Guiding Principles Open Meeting Law PurposeRules •Prohibits secret meetings•Meetings must be open to the public and noticed in •Ensures the public’s right to advance be informed •Violations occur when a •Gives the public an quorumof members meet opportunity to participate and decide business in private This law pertains to emailing, phone calls, social media and texting! Written Records and Communication Methods •How Council Obtains Board/Commission Updates: •Meeting Minutes •Staff Report (written by Staff) •Annual Report/Work Plan •Joint Council, Board, and Commission meeting •How to Communicate Board/Commission Work with the City: •City Staff and Council communicate via the following: •Media Requests •T.V. Spots •Social Media •City Website •Marketing and Graphics •How to Communicate Between Commissioners and City Staff: •Only through the provided City of Golden Valley email Thank you for your service!