JWC Agenda 06-07-2023DocuSign Envelope ID: 24810F0D-B1BC-48C1-96A3-25ACB9041A14
AGENDA
JOINT WATER COMMISSION
June 7, 2023– 1:30 pm
Remote Attendance: Members of the public may attend this meeting via Webex by calling 1-415-
655-0001 and entering access code 2468 657 1021.
Questions/Comments: Members of the public who have questions about the commission or any
items on the agenda should contact the staff commission liaison – RJ Kakach, Assistant City
Engineer, rkakach@goldenvalleymn.gov, 763-593-8043.
1. Call to Order—Roll Call
2. Approval of Minutes – May 3, 2023
3. Approve 2024-2033 CIP – Resolution 23-02
4. Approve 2024 Budget -Resolution 23-03
5. TAC Update (Kakach)
6. Adjournment
Joint Water Commission,
May 3, 2023
Page 1 of 2
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of May 3, 2023
The Golden Valley - Crystal - New Hope Joint Water Commission (JWC) meeting was called
to order at 1:34 pm.
Roll Call
Present
Tim Cruikshank, City Manager, Golden Valley
Adam Bell, City Manager, Crystal
Tim Hoyt, Acting City Manager, New Hope
Staff Present
Joe Hansen, Utilities Superintendent, Golden Valley
Dave Lemke, Operations Manager, New Hope
Matt Rowedder, Utilities Maintenance Supervisor, New Hope
Patrick Sele, Utilities Supervisor, Crystal
Tim Kieffer, Public Works Director, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Bernie Weber, Public Works Director, New Hope
Derek Goddard, Water Distribution Specialist, Golden Valley
Mark Ray, Director of Public Works/City Engineer, Crystal
Ben Perkey, Crystal
R.J. Kakach, Assistant City Engineer, Golden Valley
Carrie Nelson, Engineering Assistant, City of Golden Valley
Approval of Minutes – March 1, 2023
Moved by Bell and seconded by Hoyt to approve the minutes of the March 1, 2023 Joint
Water Commission (JWC) Meeting. Upon a roll call vote the following voted in favor:
Cruikshank, Bell, and Hoyt. The following voted against: None. Motion carried.
Approve the Professional Services Agreement with Bolton & Menk for the Crystal and
Golden Valley Pump Houses
Moved by Hoyt and seconded by Bell to approve the Professional Services Agreement with
Bolton & Menk for the Crystal and Golden Valley Pump Houses. Upon a roll call vote the
following voted in favor: Cruikshank, Bell, and Hoyt. The following voted against: None.
Motion carried.
Approve the JWC Relocation Costs for the Dougls_55 Underpass Project
Moved by Bell and seconded by Hoyt to approve the JWC Relocation Costs for the Douglas_55
Underpass Project. Upon a roll call vote the following voted in favor: Cruikshank, Bell, and Hoyt. The
following voted against: None. Motion carried.
Joint Water Commission,
May 3, 2023
Page 2 of 2
Other Business
• Next meeting scheduled for June 7, 2023
Adjournment
Chair Cruikshank adjourned the meeting at 1:40 pm.
ATTEST:
___________________________________ ________________________________
Carrie Nelson, Recording Secretary Chair Tim Cruikshank
Resolution 23-02 June 7, 2023
Member Virnig introduced the following resolution and moved its adoption:
RESOLUTION APPROVING 2024-2033
CAPITAL IMPROVEMENT PROGRAM
WHEREAS, the Technical Advisory Committee reviewed the proposed 2024-2033
Capital Improvement Program; and
WHEREAS, the Golden Valley - Crystal – New Hope Joint Water Commission has
reviewed the 2024-2033 Capital Improvement Program at the June 7, 2023 meeting; and
WHEREAS, financing for projects outlined in the 2024-2033 Capital Improvement
Program will be reviewed each year and provided for by current approved budget.
NOW, THEREFORE, BE IT RESOLVED that the Golden Valley - Crystal – New
Hope Joint Water Commission approves the 2024-2033 Capital Improvement Program.
_____________________________
Timothy Cruikshank, Chair
ATTEST:
_____________________________
Adam Bell, Vice Chair
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B C D I J K L M N O P Q
Emergency
Water
Supply
no fee
Projects Location CIP #2023 2024 2025 2026 2027 2028 2029 2030 2031
Replace Trunk Valve ($70,000/valve)GV, Crys, & NH 14-027 200,000 200,000 214,500 212,000 200,000 210,000 210,000 210,000 210,000
SCADA Updates GV, Crys, & NH 14-029 40,000 35,000
Security for All Towers, and Pump Stations (Fiber)GV, Crys & NH 14-037 200,000
Effluent Meters in Reservoir Golden Valley 19-002 55,000
Install 48" Gate Valve at GV Reservoir (2024)Golden Valley 15-006 175,000
MCC Control Update (BMI Under Contract)Crystal /Golden Valley 24-001 1,300,000 1,400,000
Golden Valley Road (CSAH 66) Project All
TH 55 and Douglas Drive (CSAH 102)23-006 300,000
42nd Avenue (CSAH 9) Project- 2024 (valve work) 2027 construction Crystal 24-002 400,000 400,000
Inspect and Clean Reservoirs (Crys 2023, GV 2024)Crystal /Golden Valley 16-006 50,000 30,000 50,000 30,000
Water Supply Plan GV, Cry, & NH New 75,000 75,000
JWC Trunk Main Testing GV, Cry, & NH 17-004 10,000 10,000 60,500 63,000 67,000
Replace flow meters All 45,000 45,000
Reservoir Repairs (2024 Crystal)All 300,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000
Valve Exerciser All 150,000
Security for All Sites All 30,000 30,000 30,000 30,000 30,000
Pump Houses All 23-007 200,000 200,000 200,000
Pipes and Valves All 400,000 400,000
TOWERS:
Tower Inspections NH - GV 50,000
New Hope 16-004 78,250 250,000 1,750,000
New Tower (1.5 MG) Hillsboro New Hope
New Tower Golden Valley 525,000 533,000 600,000 500,000 600,000 500,000 500,000 500,000 500,000
New Tower New Hope
TOTAL 1,403,250 3,283,000 4,180,000 1,175,000 1,582,000 1,485,000 895,000 1,480,000 1,060,000
Replace Flow Meters at Crystal, Effluent Meters at GV, 48" GV, pump/controls/piping
Needs Available-Line 40
3,500,000 7,711,250
4,500,000 3,000,000
5,500,000 3,500,000
13,500,000 14,211,250
Joint Water Commission CIP for Years 2024-2048
Interior & Exterior structure repairs to Elevated Tower (South Tower)
Blast and Repaint (2024)
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2032 2033 2034
220,000 220,000 220,000
35,000
50,000 30,000
125,000 125,000 125,000
30,000
200,000 200,000 200,000
400,000 400,000
50,000
500,000 500,000 500,000
1,530,000 1,125,000 1,475,000
\\Files\goldval$\Joint Water Commission\JWC Agendas\2023 JWC Agenda\6 - June\4a - Approve 2024 General Fund Budget.docx
Joint Water Commission Memo
June 7, 2023
AGENDA ITEM #4
Agenda Item #6
Approve 2023 General Fund Budget Resolution #23-03
Prepared by
Sue Virnig, Golden Valley Finance Director
Summary
At this meeting, the Joint Water Commission will consider the resolution adopting the 2024
Budget. Staff has included actual numbers for 2022 and 2023 along with the adopted and
estimated budget for 2024.
Attachments
Resolution #23-04 2024 Proposed (1 Page)
Recommended Action
Motion to approve the 2024 General Fund Budget, Resolution #23-XX
Resolution 23-XX
RESOLUTION OF THE JOINT WATER COMMISSION ADOPTING THE 2024
GENERAL FUND BUDGET
BE IT RESOLVED by the Joint Water Commission that the appropriations
for the General Fund Program for the calendar year 2024 as follows:
2021 2022 2023 2023 2024
Actual Actual ADOPTED Estimated Proposed Notes:
GENERAL FUND
Expenditures
Water Purchased:7,825,043 7,646,915 7,952,715 7,952,715 8,350,353 5.00%
2021-3.50/1000 price (3%)
2022-3.50/1000 price (3%)
2023-3.61/1000 price (3%)
2024-3.72/1000 price (3.13%)
.02/consumption 39,420 9,377 45,000 45,000 45,000 0.00%
Insurance: 58,280 75,607 65,000 79,000 79,000 0.00%
Utilities
Electricity 214,638 246,720 250,000 250,000 250,000 0.00%
Phone 4,069 4,120 7,350 7,350 7,350
Labor/Maintenance 95,020 125,123 120,000 120,000 120,000 0.00%
Professional Services:
Professional Services 14,400 15,000 15,000 15,000 0.00%
Rent remitted to members 39,420 17,601
Capital Improvement
Projects listed in CIP 1,431,000 529,687 1,583,250 1,508,250 3,283,000 117.67%
9,706,890 8,669,550 $10,038,315 $9,977,315 $12,149,703 21.03%
CIP ACTUAL BILLED 1,431,000 1,431,000 1,583,250 1,508,250 1,073,545
8,455,065 11,076,158
BE IT FURTHER RESOLVED by the Joint Water Commission that the sources
of financing the sums appropriated shall be:
GENERAL FUND
Revenue
City of Golden Valley 3,057,909 32.86%3,057,909 32.86%$3,764,349 39.86%$3,976,958 39.86%$4,216,693 38.07%
City of Crystal 2,704,399 29.06%2,704,399 29.06%$2,349,824 27.67%$2,760,723 27.67%$3,037,082 27.42%
City of New Hope 3,544,428 38.08%3,544,428 38.08%$2,793,422 32.47%$3,239,634 32.47%$3,822,382 34.51%
$9,306,735 $9,306,735 $8,907,595 $9,977,315 $11,076,158
BE IT FURTHER RESOLVED, that the Joint Water Commission declares its intent to take all necessary actions legally permissible
to the submission and approval of the Joint Water Commissions budget final.
ATTEST:
Joint Water Chair
Joint Water Commission TAC Meeting
Thursday, May 25, 2023 9:00 AM
1. Towers – New Hope
• MLR Tower – move to 2025 construction, up budget to closer to $3M, possibly
include altitude valve, 8’ no climb fence, and new gate, security cameras. NH to
continue working with KLM on design.
2. Pumps
• Pumphouse Project Update
1. Bolton and Menk updated Proposal – Approved at last JWC Meeting
2. Including items below, GV in 2024/2025, Crys 2025/2026
A. Pump #4 at GV reservoir is original and needs to be replaced. Will
include VFD
B. Pump #3 at Crystal is original and needs to be replaced.
C. Bolton and Menk designing project.
D. GV replacing valves and actuators between pump and manifold
tee.
E. Purchase parts with battery backup, approximately $60,000 of work – has
been approved and ordered
F. Parts will be installed by GV Utilities (and Crystal and NH?) crews
(currently 24-26 week lead time on parts).
G. GV pump #5 is out of service, pump #4 needs replacement, GV
working off of two pumps – waiting on battery back up rotork actuators
from Vessco. Crystal will need to pump while GV replaces valves.
1. Need to fix both GV pumps before valve work at Crystal reservoir
and NH Tower.
H. Valves Fall/Winter work
I. GV pumps 2&3 only two in service until repairs and replacement of pump
#4 is complete (24/25).
J. GV will inspect motors and electrical annually once pump #4 is replaced.
3. Valves
• Crystal – valve replacement around pump house was moved future project to
finalize scope of work and logistics. NEED TO MOVE START DATE BACK UNTIL GV
PUMP HOUSE HAS REPLACED ACTUATORS – SEE NOTE ABOVE (Spring 2023?)
• Meter update at same time as valve replacement in Crystal (~$40,000)
• Olympia and Louisiana – bad gear box, need to evaluate scope of repair.
• Will now do valves at 41st and Douglas this year – move Crystal pump house valves
back. Need to order more adapters to replace inventory.
4. SCADA - No update
5. Miscellaneous
A. Medicine Lake Tower Parts Storage – Parts received, Smartsheet created, need to
organize. – No update
• Create column in Smartsheet for Replacement Parts Ordered and fill with
date ordered.
• Temp part storage during tower rehab in 2023? North Tower?
B. Fiber - TAC agreed running fiber to all facilities is a long-term goal.
o Existing Fiber - both emergency wells in Crystal, GV Tower, North Tower, and
Crystal reservoir.
o Proposed Fiber – GV Pumphouse (2023) – Project nearly complete!
C. TH 55/Douglas WM Relocation – Out for bids
D. Effluent Meter Pit – Possibly explore this summer
• Exploration work on top of existing pit will be postponed until time
allows.
E. Mpls Agreement Renewal 2024 – Working on draft for attorneys to review
F. Altitude Valve at MLR Tower
• To be added with recoating in 2024 (similar to what was done with GV
tower last year)
G. KLM Crystal Reservoir Inspection
• Done – still reviewing report
H. NH North Tower Altitude Valve Pit Hatch Repair – No update
• Will obtain quotes to fix hatch
I. 48” Gate Valve GV Meter Pit
• Started conversations with Mpls to install valve in 2024
J. 2024-2033 CIP
• Final CIP Ready
K. Water Loss Messaging
• Will discuss at next TAC meeting
L. Lead Services
• Each City is being proactive on service inventorying