Loading...
pc-agenda-08-14-23         REGULAR MEETING AGENDA  Planning Commission meetings are being conducted in a hybrid format with in‐person and remote  options for attending, participating, and commenting. The public can make statements in this meeting  during the planned public comment sections. Some members of the Commission may attend virtually.  Members of the public may attend virtually by following instructions below.     Remote Attendance/Comment Options: Members of the public may attend this meeting by watching  on cable channel 16, streaming on CCXmedia.org, streaming via Webex, or by calling 1‐415‐655‐0001,  entering access code 2450 765 6844, and password 1234 from phones and video systems.      1. Call to Order & Land Acknowledgement    2. Approval of Agenda    3. Approval of Minutes  July 10, 2023, Regular Meeting    4. Discussion – Report on Neighborhoods  Lia Siro, Planning Intern    5. Discussion – Planning Commissioner Orientation   Jason Zimmerman, Planning Manager    – End of Televised Portion of Meeting –  To listen to this portion, please call 1‐415‐655‐0001 and enter meeting access code 2450 765 6844    6. Council Liaison Report  7. Other Business  a. Reports on Board of Zoning Appeals and Other Meetings  8. Adjournment  August 14, 2023 – 6:30 pm  Council Chambers  Hybrid Meeting          REGULAR MEETING MINUTES DRAFT    This meeting was conducted in a hybrid format with in‐person and remote options for attending,  participating, and commenting. The City used Webex to conduct this meeting and members of the  public were able to monitor the meetings by watching it on Comcast cable channel 16, by streaming it  on CCXmedia.org, or by dialing in to the public call‐in line.     1. Call to Order  The meeting was called to order at 6:30 pm by Chair Brookins.     Roll Call  Commissioners present: A. Brookins, M. McCormick, M. Ruby, C. Segelbaum   Commissioners absent:     Staff present:     Myles Campbell – Planner, Lia Siro – Planning Intern  Council Liaison:   Denise La Mere‐Anderson – not present    2. Land Acknowledgement    3. Approval of Agenda  MOTION made by Commissioner Ruby, seconded by Commissioner McCormick, to approve the  agenda of July 10, 2023.   MOTION CARRIED    4. Approval of Minutes   June 12, 2023, Regular Meeting  MOTION made by Commissioner Segelbaum, seconded by Commissioner Ruby, to approve the  minutes of June 12, 2023.   MOTION CARRIED    5. Informal Public Hearing – Conditional Use Permit (CUP)  Address: 1840 Major Drive  Applicant: Jessica Roe  Request: To allow for the continued use of an existing boathouse/shed within the shoreland setback  area.    Lia Siro – Planning Intern, started with a summary of the request and said Conditional Use Permit  176 would allow for the continued use of an existing boathouse/shed within the shoreland overlay  setback from Sweeney Lake. He noted the home’s location in the City and that the home was built  prior to state or city shoreland management requirements.   July 10, 2023 – 6:30 pm  Council Chambers  Hybrid    City of Golden Valley     Planning Commission Regular Meeting  July 10, 2023 – 6:30 pm       2  The applicant had a variance approved in May for deck improvements, this required additional  landscaping and either the removal or acquirement of a CUP for the boathouse in the rear yard. This  boathouse was built by the previous owner without building permits or a CUP.   Staff went on to describe the boathouse:   Built in late 2010’s   Fully within shoreland setback   Dimensions are 8’x12.5’   5 feet off the side property line   Less than 10 feet in height   Applicant hopes to keep the shed in order to use it for storage of lake and outdoors equipment      Landscaping Work   A recommended condition of the deck variance was restoration work along the shoreland  o Bid sheet from Ecologist is included in the agenda packet   Restoration would include removal of turf and invasive weeds with an herbicide safe for aquatic  use, replaced with native plant species, 20 shrubs and 2 trees.  o Would also include maintenance visits through winter of 2024   Environmental staff have reviewed the bid sheet and are supportive of the efforts to improve  the shoreland ecology      CUP Evaluation – 11 Findings and Evaluations for Review  1. Demonstrated Need – Met   2. Consistency with Comprehensive Plan – Met  3. Effect upon Property Values – Met  4. Effect on Traffic Flow and Congestion – Met  5. Effect on Population and Density – Met  6. Compliance with City’s Mixed‐Income Housing Policy – Not applicable   7. Increase in Noise; Generation of Odors, Dust, Smoke, Gas, or Vibration; Increase in Pests or  Vermin – Conditionally met  8. Visual Appearance – Conditionally met  9. Other Effects upon the General Public Health, Safety, and Welfare – Conditionally met    Recommended Action  As the proposed use meets all the factors of evaluation outlined in the City Code, staff recommends  approval of the Conditional Use Permit subject to the following conditions:  1. Applicant shall follow through with proposed shoreland restoration as described in the  provided bid sheet  2. Shed shall continue to be used solely for equipment storage  3. This approval is subject to all other state, federal, and local ordinances, regulations, or laws  with authority over this development.  City of Golden Valley     Planning Commission Regular Meeting  July 10, 2023 – 6:30 pm       3  Commissioner Segelbaum noticed that the ecologist will make visits for a few years but wanted to  clarify that isn’t a condition. Myles Campbell noted that the evaluation wasn’t required but it was a  part of the bid and thus part of the application.   Chair Brookins asked if the shoreland restoration was tied to the shed and he asked what the  correlation is. Staff responded that it’s due to the visual appearance from the lake as well as to create  an ecological benefit. The shoreland setback is partly for structure maintenance but also to maintain  aesthetic. Adding the landscaping would reduce the visual impact.  Brookins followed up by noting the call out to the shed being used only for storage, and asked if uses  beyond that were allowed. Staff responded the boathouse/shed can’t be used for living space or  sanitary.  Segelbaum asked if there was a way to reconcile competing restrictions, in this case the  shoreland setback restricts the lot buildability. Staff discussed the variance that was recently  approved in May and reminded the group that the home’s deck and sunroom had been approved via  variance in the 1990s. The home was built two years before Minnesota’s Shoreland Management Act  and all these pieces lead to a home being legally non‐conforming. Additionally, the code understands  that some rear yards are in these setbacks and that led to the CUP allowance so there’s reasonable  review for these cases.     Chair Brookins invited the applicant to speak.    Jessica Roe, applicant, noted the trees she’s planting to shield the boathouse from the lake view. The  applicant added that she’d prefer to replace the shed but acknowledges the restrictions and plans to  repair the shed as best she can to enhance its appearance and usability. The shoreline restoration  company will be out this year and next year to ensure compliance.   Commissioner Segelbaum asked the applicant if she’d like to rebuild the shed. The applicant  responded that she would prefer to rebuild it completely because there are holes in the shed.  However, she acknowledges the City requirements and will do what needs to happen to meet those  requirements. Commissioner Ruby asked staff if they could approve her ability to replace it while  they approve the CUP. Staff clarified that in this moment, replacing the shed isn’t allowed because  the original was build illegally, yet once the CUP is approved, the footprint is also approved. This all  means that the applicant can replace the shed in kind but can not expand. The applicant responded  she would prefer that option the most.    Chair Brookins opened the public hearing at 6:43.  Chair Brookins noted there were no Golden Valley Speaks comments left prior to the meeting and  that staff did not receive comments otherwise in advance.   Chair Brookins invited in person commenters to speak first.  There were no in person commenters.  Chair Brookins invited remote callers to speak.  There were no remote callers.   Chair Brookins closed the public comment portion at 6:45pm.    Commissioner Ruby said he was present at BZA when this item was before them, he added that the  homeowner is doing everything she can to come into compliance. He added that the group should  approve this given all the things the applicant would like to do to accommodate the city and enhance  City of Golden Valley     Planning Commission Regular Meeting  July 10, 2023 – 6:30 pm       4  the area for her neighbors. Commissioner Segelbaum echoed that. Chair Brookins asked if there are  conditions around size to consider. The conversation continued on the flooring of the shed, current  foundation, allowing the applicant to expand the size, and impervious surface limitations. They  discussed adding a clause that the setbacks to the neighboring properties and lake maintain the  same, so if the size expands, it does so towards the applicant’s property.     MOTION made by Commissioner Ruby, seconded by Commissioner Segelbaum, moved to  recommend approval of the Conditional Use Permit 176 subject to the following conditions:  1. Applicant shall follow through with proposed shoreland restoration as described in the  provided bid sheet  2. Shed shall continue to be used solely for equipment storage  3. This approval is subject to all other state, federal, and local ordinances, regulations, or laws  with authority over this development.  4. To allow one extra foot in width or length, while maintaining the current setbacks to the  lake and neighbor.     MOTION CARRIED  – End of Televised Portion of Meeting –      6. Council Liaison Report  Council Member La Mere‐Anderson was not present    7. Other Business  Staff gave an update on the approvals for the zoning and subdivision actions for 208 Meander Rd and  4707 Circle Down, which were approved by the Council. Commissioners had questions on if  additional details had been provided for 208 Meander, which staff confirmed they had.     8. Adjournment  Meeting adjourned at 7:00pm.                                                                                                          ________________________________      ________________________________                 Secretary, Mary McCormick        Amie Kolesar, Planning Assistant    1      Date:  August 14, 2023  To:  Golden Valley Planning Commission  From:  Lia Siro, Community Development Intern  Subject:  Neighborhood Creation Assessment      Summary   The City of Golden Valley is considering pursuing the creation of neighborhoods and examining  the requirements needed pre‐creation and post‐creation. The first step would need to be  defining the City’s purpose and goals of neighborhoods. That said, this is also an opportunity to  look at the City’s community engagement tactics such as resident‐staff contact and local  organization through a critical lens, to see how neighborhoods can either further existing  relationships or cultivate new ones. The end goal is to foster an open dialogue between the City  and its residents that supports the City’s long‐range goals around community enhancement and  development.  Background   In Spring 2023, City Council made a recommendation to Planning Commission to gather more  information on the possibility of established and City‐recognized neighborhoods in Golden  Valley. Planning Commission then directed staff to evaluate the potential benefits and concerns  of neighborhoods, project process, programming details, etc.   Generally, neighborhoods are often utilized for community engagement and/or public safety.  They are a geographically localized community within a larger city, town, or suburb and have  the capacity to carry out tasks of public improvements, crime prevention, enhance civic  engagement, local asset building, etc. Incentive to establish organized neighborhoods comes  from the surrounding programs of first‐ring suburbs in the metro area.   Research   In conducting the neighborhood research, the focus turned to first‐ring suburbs on the west  side of the metro area. The following four cities were interviewed, gathering information on the  city’s neighborhoods that varied in purpose, programming, size, etc.:   Brooklyn Center: Neighborhood purpose focused on crime prevention with community  engagement from BCPD.   Brooklyn Park: Utilize neighborhoods as a census tract, therefore, citywide there are  macro neighborhoods then within macro neighborhoods are micro neighborhoods. The      2    neighborhood creation process began in 2013, directly followed by city programming  and organization with city staff. The city has a Neighborhood Activity Fund reimburse  neighborhoods up to $250.00 per year to support neighborhood gatherings.    Edina: More structured neighborhood recognition process that requires a higher level of  organization within communities. Neighborhoods are used as a city vehicle for  community engagement and social building. The neighborhood creation process began  as solely naming and bounding then at a later date in 2011 revamped the program, but  staff was out of touch with neighborhood history and residents.   St. Louis Park: Neighborhoods have shifted under different department, i.e. public  safety and now community development, so focus and purpose have evolved but have  long been established. Currently, utilize neighborhoods as a communication tool and  offer a $3,000.00 neighborhood grant to support required annual neighborhood  meetings.  Evaluation   The primary benefit of establishing neighborhoods is direct communication with residents on a  local organized level from the city. Organized neighborhoods hold value as a community  engagement tool for residents and staff to strengthen city pride as a result of public  improvement programs, crime prevention, and neighborhood identity. Finally, in communities  with further developed organized neighborhoods, residents can share neighborhood practices  and ideas promoting community connectivity and leadership.  For many first‐ring suburbs, including Golden Valley, the greatest concern is the additional cost  the creation of neighborhoods incurs on the City budget. A consultant would likely be  outsourced for the creation process and require a RFQ review process by staff. Following, the  staff would be tasked with the ongoing work of community engagement as well as operating  and maintaining the neighborhood program. Staff capacity would require a minimum of half  (50%) to fully (100%) dedicated time, and unless current staff have the time and expertise to  take on the role, an additional position will need to be created.  Next Steps   If the neighborhood creation process proceeds froward, city staff would likely hire on a  consultant for the creation of neighborhoods in which staff would lay out the purpose of the  program, define the operations, list the neighborhood criteria, and any other neighborhood  considerations. This process should be a resident and community lead engagement with  consultant and staff facilitation to build neighborhood connectivity through neighbor‐to‐ neighbor interactions. The consultant may form a Neighborhood Committee, Taskforce, or  Team as a formal organized group for staff involvement in the process.         3    Once the creation process is up and running, the first task would be a citywide  survey/evaluation of resident identified neighborhoods and boundaries so that they can be  reviewed, and a drafted map prepared. This inventory might include information about  residential demographic, existing community assets and HOAs, etc., of each identified  neighborhood. Following tasks would be community engagement focused with neighborhood  meetings that may include resident questionaries, boundary surveys, neighborhood naming,  community feedback, etc.  After neighborhood community engagement was completed, ranging from ten to twelve  months, consultant and staff would finalize a map for first community approval then to the  Planning Commission and/or City Council for final approval and City recognition.  Questions to Planning Commission   1. How are different stakeholders affected with organized neighborhoods, e.g. residents,  city staff, developers, etc.?   2. What are current disparities in Golden Valley communities? How might neighborhoods  either exacerbate gaps in communities or mend and build relationships?  3. What power dynamics may occur due to the creation of neighborhoods? What  inequities may arise?  4. What role do neighborhoods play in working towards the goals of the City’s 2040  Comprehensive Plan? Or in the creation of the 2050 plan?  Attachments  General Research (10 pages)  Meeting Notes (7 pages)  Neighborhood Analysis (2 pages)  Golden Valley Purpose and Goals • Email list, communication and target communication • Community Engagement Organization • Summarize Findings, Costs and Financing (now and future) Financing • Consultant Fee: create, bound, name • Communication After, Admin/Yearly: pay or absorb, salary budget • Neighborhood Grant: yearly budget, department, public funds for private use • Park Insurance and Liability requirements: small and parge pavilion. Parks & Rec Brookview Park Pavillion Rental, Large and Small Picnic Pa vilion. • Fee: Resident, Non-resident, Beer/Wine Permit (only available with pavilion rental), Portable Recreational Equipment (inflatable, dunk tank, etc.), Damage and Use Guideline Compliance Deposit • Event Liability Insurnace: The League of Minnesota Cities offers a program called GatherGuard, an event liability insurance program which allows individual hosts and groups to protect themselves and their guests at events held at city-owned facilities. For information on GatherGuard, please see GatherGuard Information. St. Louis Park Michael Sund, Civic Engagement Coordinator JUNE 29, 2023 SLP Neighborhoods Site Past Neighborhood Process Establishing Boundaries and Defined Areas + Naming • GV will hire consultant to name and bound neighborhoods • Community Development, Organization, and Involvement Established neighborhoods of history • Major roads, smaller than mpls, park names/street names Neighborhood size Current Neighborhood Organization • Neighborhood Revitalization Commission • Purpose, Role, Funding, Organization, Community Involvement • Neighborhoods signs, Neighborhood Uniqueness (similar size and color with identifying features) • Neighborhood Pride, Cohesion • Block Caption Program – Night out events, NAs organized and community feeling at block level • Physical boundaries are historic but density as evolved • Same access to funds but more residents • Edina: Inform within neighborhood boundaries What can redo • Elections and redistricts – equity analysis to redistribute funds • Invites neighborhood, size that shows up doesn’t overwhelm you • Increase equity in neighborhood, what is goal of leader and neighborhood • Race inequity for grant submission, leaders who submitted. All white. • Talk to residents to see. • Reshape precinct and ward boundaries, required, reduced precinct number • Multi-family houses • Ambherst is only townhomes – do not recommend homeowners association (3,000) • Neighborhoods skew • Neighborhood Communication Use, neighborhood doesn’t have vote or control, neighborhoods might have power but no say in development • Political influence from neighborhoods, engagement and input but not formal • Initial in Boundaries for Future: Aquila Mixed Family • Single Family Organizational work and Multi-Family Community Development Work • Not Neighborhoods too big so people feel included in whole neighbors not just building or block identifying • HOA and funding: City Attorney look over!! Housing Authority (slp- tax dollars, housing rehab, 1/8 of bonds sold and interest, revenue from bonds) • Population, $1 per person. Specific grants with limited amount. What are grant dollars being used for and really clear and tight. Start small and getting bigger. • General fund versus, admission budget. Community Engagement tool • Today not typical for Government pay for events and parties, parades • Neighborhood Revitalization for public improvement • Opinion from state auditor cannot fund public parade • Limit public expeditor: news letters, etc. • Insurance for events in park, parks and rec • Control costs, compensated volunteers, cannot protect personal property • Max money and funding for organized neighborhoods, annual government • Total budget of 40-50K, 13-14 neighborhoods apply, max $3,000 • Tax dollar use • Orlanda NUSA. Leadership development program, combat inequity, funding and organization, build internal civic capacity • Neighborhood Nonprofit, mpls: Golden Valley Foundation • Assist Neighborhoods • Goal of Neighbors and Development Future • Equity and civic engagement and community capacity. • CommunityPD, turned to community safety work more closely with community outreach officer. • Watch program and block officer • Cross developmental is key. DEI into community organizer • Admin. To know other departments • Purpose and Goals. • Support neighbors and need for significant amount of staff time • Quarter of time of Michael. Assistant and specialist who can dedicate time, 50% of job is neighborhood • Offer to public and need staff to be actively engaged and respond • Connection with City then with the public • Purpose of consultant. Create and finalize or community engagement • Brooklyn Park. Josie, community engagement. Contiguous for renaming and boundaries. • Dance with bear, dancing with the bear till they no longer. • Take step into neighborhoods. Follow-Up Financing • Consultant Fee: create, bound, name • Communication After, Admin/Yearly: pay or absorb, salary budget • Neighborhood Grant: yearly budget Roseville Neighborhood Enhancement Program Roseville Neighborhood Site NEP Purpose • Opportunity to inform property owners about specific City regulations and encourage routine maintenance [what maintenance – infrastructure] before a problem becomes more severe and costly to fix. • Staff [who is staff] works with property owners to remedy any violations. • Since 2008, the City annually visits more than 4,600 properties [what are they doing on visits – inspections, code, maintenance] • Neighborhood Watch & Neighborhood Crime Prevention • Neighborhood & Neighborhood Association Task Force (2015) Edina MJ Lamon, Community Engagement Director JULY 14, 2023 Edina Neighborhoods Site Neighborhood engagement is a vehicle for community and social building [purpose of Edina neighborhoods?]. IADp2: community engagement structure, public participation • BP: larger in nature • Edina: stricter structure, “red tape” from neighborhoods • Outreach and engagement, community members connect with one another and city. Included in projects. Asset based community development, abc, neighborhoods serve as connection from individuals to city. Parks and Rec, community foundation separate nonprofit, how does PR handle liability • Cultural engagement and renters' connection. • 45 neighborhoods, not all organized and recognized, a lot of sqft size of the city • Industry neighborhoods, ploy to development and drive out residents with property values • MJ position to • Neighborhoods tasks force to create neighborhood, yearl ong process, create program, feet on the street, community input “everyone belongs to a neighborhood regardless of participation,” some funky lines to neighborhood • Neighborhood process set up exclusion feeling of homeowners versus neighborhood association. • Multi-family connected within unit but not greater neighborhood. • Diversity challenges and culture to specific neighborhood • Neighborhoods rally around common space, successful neighborhoods tend to have parks • 200-3,000 populations range on parcel • Send mailer to boundaries to community talk and engagement. Draft set of by laws. Neighborhood board. By law requirements: anti-discrimination, hear to name and boundary, annual gathering, transfer leadership, primary contact on city file • Don’t rally around development, organized around opposition fizzles out. Neighborhoods are meant for neighbor to neighbor. • City Benefits: city space for free, city printing, direct city communication, request speaker, crime prevention fund [police funding] PD and parks and rec staff, assigned neighborhood engagement officer (contact info to pd, only as effective as city pd) • Communicating and Public Notice to developers. Developers highly encouraged to meet with neighborhoods, if not, city council tends to say no. • Intended to be in community development went to Administration What can neighborhoods do? Neighborhood associations foster communication by: • Distributing information so that residents can make informed decisions • Enable two-way communication between neighborhoods and city government • Create smaller venues for interactions Neighborhood associations also build community through cooperative action by: • Organize voluntary projects based on community interests • Support other City programs such as Adopt-a-Park, Neighborhood Watch and Night to Unite • Promote social activities [there is no way funding at this time, how can promote social activities without city funding] • Ensure neighborhood safety and security • Annual Workshop – the City will coordinate an annual workshop for the recognized Neighborhood Associations to share ideas and best practices. [how has this gone] • Annual meeting, Neighborhood master mind, meet monthly, outside city involvement Full-time job. Doesn't have to be, but what’s going to be added on; events, outreach, etc. Edina created closed it off then opened it back up. 2012 neighborhood creation and recommunication. • Out touch with history and why it is the way it is. Hard to make connection with historical context, starting ground would be leg up and encourage them to recognize. Person that’s going to run it should be a part of creation. Starting up takes a lot of time then operational is less. City administration. • Building capacity outside city mandates. • Neighborhood identification and signs Seed money with an equity lens, with city money Questions • Purpose of Edina neighborhoods: Community Development and/or Public Safety • Liability Insurance: Reserving government space (City Hall, Senior Center and Ameson Acres), reserve a park, and reserve a picnic shelter • Funding / Neighborhood Support Brooklyn Park Josie Shardlow, Community Engagement Manager JULY, 17 2023 Brooklyn Park Neighborhoods Site • Where is funding coming from: general funds • $250 for a limited number of neighborhood projects per year [why $250, totally money annually the city can give, pay vendors, event insurance] • Neighborhood Activity Fund: stakeholders for neighborhoods, prevent nimby, macro / micro neighborhoods (apartment communities, crime watch, homeowners) • Neighborhood wide event, invite whole macro neighborhood. Geographic specific “neighborhood” grant, “neighborhoods” self-define • Same amount for ten years. [who applies], lower fund so city manager doesn’t have to sign off, “reimbursement fund” • Southern BP: “lower income” neighborhood groups [prevent neighborhoods in neighborhoods] • ARP funds, separate initiatives for inequity • Goal of neighborhoods for size, drive policy and census tract, large city • Know name of neighborhoods, know identity and pride of neighborhoods, build neighborhood leadership. Diversity culture and diversity index in neighborhoods. Neighborhood capacity with neighborhood panel to share best practices. • Doorknob panel with fill-in-the-blank. Better understand neighborhood gathering. City facilitates neighborhood connections. • Adopt a park program: • Number of Neighborhoods / Number of organized and recognized neighborhoods • 2013 Neighborhood relations specialist • Community engagement initiative, neighborhood team and committee • Opt-in survey, big survey with few questions. What do you like currently and how do you currently define neighborhoods • Neighborhood taskforce, crime watch, council members, reps from different groups • Residents identify names and bounds, resident and community lead • Post Cards to invite to “community café". One in person event per council member. Blank maps with facilitators, walk dog where do you go, schools and parks • Draft map then surveys after, then community input. Can't walk along drafted boundaries. Council finalize, accept map not approve yet. Consensus with neighborhood [undeveloped neighborhoods, “future neighborhoods”] • Neighborhood connectivity, positive identity and “branding”, neighborhood pride not good or bad areas • Nextdoor recognize neighborhoods, communication capacity • Gov delivery emails, sign up for email notification with geographic specific: development occurring etc. • Cityview GIS mapping, inspectors and assessors etc. Districts and zones follow neighborhood lines. Neighborhood overlay with demographics, income etc. • Undeveloped properties, no name communities. [commercial, industrial, neighborhoods] • Community Goals 2025: “united community, beautiful places, thriving economy, healthy and safe people, increased equity and effective, engagement government” • Share the successes of your project: [how] • New Connect Program: • Neighborhood Watch: [create subdivisions in neighborhoods? Block watch / captains, “10-15 houses”] • Timeline of creation, stop and stop. • Depends on goals of neighborhood. Is it about people and leaders in neighborhood. What do you want neighborhood leaders to do. Involvement. • HOA annual workshop, new connect program, neighborhood garage sale, etc. Connect and empower neighborhoods, not focuses on neighborhood bounds and names. • Engagement and Crime Watch: issue with crime prevention, older white residents as crime captain. • Nimby: over-involved residents, can’t wholly represent neighborhoods • City Funding: clear vision for neighborhoods. Neighborhood council requires incentive for involvement. Mayor and city council, how do they use and view neighborhoods • Signs: inequity. • Staff: 2013-2014, year-ish to create, full-time staff. Enough time for engagement. Full- time staff recommended for neighborhood organization capacity. Call to complain about neighborhoods. Proactively connect with renters with neighborhood specialist and inspectors. Administration. • CAP ac. MPP, program evaluation. • Neighborhoods USA. Welcoming America. • Memo form. Brooklyn Center Armando Oster, Community Engagement Specialist JULY 17, 2023 Brooklyn Center Neighborhoods Site • Neighborhoods for Crime Prevention: • Split between departments, watch captains with community engagement. • Separate between community engagement and PD, neighborhood meetings every 3 years in-person with all 17 distinct neighborhoods (combined two business districts) • Canvas for apartments, business owners • Break down neighborhoods, 3 groups. Provide food trucks to promote businesses • [Who invite] 10% of single-family housing attend events, engage younger populations, 55+ attendants. Frequency of meetings to determine involvement • Communities' meetings with staff department heads, provide basic update and info to residents. Go through communities and districts to cycle through engagement and involvement / organization. Questions at the end from presentations, answer in person or follow up later. • Community engagement across departments. • Neighborhood recognize: • Funding for Creation and Now • Process and Timeline • Neighborhood Size • Equity and Community Engagement • Email Armando back with questions for Community Development Golden Valley Neighborhood Purpose and Goals • Community Engagement and Organization • Email list for communication and target communication Financial Considerations • Consultant Fee: create, bound, name • Communication Post-Creation: admin/yearly fee, department absorb, salary budget • Neighborhood Grant: yearly budget, departmental funds, public funds for private use Neighborhood Pros ☺ Neighborhood Communication: Create neighborhoods that are sized proportionally so if you invite the entire neighborhood the crowd that shows up doesn’t overwhelm you. Neighborhoods should know entire neighborhoods, otherwise there are subdivisions and separations within one single neighborhoods. ☺ Community Engagement Tool: Engagement on a local level, block to block, neighborhood organization, events, newsletters, etc., that keep residents engaged and committed to the community. Often, neighborhood have greeting committees to new residents, working to actively involve every resident. ☺ Neighborhood Identity & Pride: Greater connection to community with a labeled identity, neighborhood pride and community support. ☺ Public Improvements and Programs: Neighborhood engagement can revitalize areas through public improvements such as trash clean up, neighborhood garage sales, neighborhood signs, etc. Additionally, neighborhood programs like adopt-a-park, night to unite and leadership programs for neighborhood leaders. ☺ Crime Prevention and Watch: Create safer communities and be proactive about crime, let criminals know that you are committed to keeping your neighborhood safe. Greater communication with GVPD and CommunityPD with community outreach officers / block captains, that helps keep neighbors informed and area of crime rates in the city. ☺ Diversity, Equity and Inclusion: Neighborhood engagement should be cross developmental, working with community organizers and city staff as an administrative position with the ability to work across departments. ☺ City Communication: A direct line of communication to neighborhoods on a local organized level from the city, to notify of development, emergencies, crime, etc. ☺ Neighborhood Leadership: Key residents who are able to share city information, updates, etc., with their community. The city should define what role neighborhood leaders are to the city. Neighborhood Cons  Inequitable Development: Periodic equity analysis to redistribute funds, elections and redistrict. Creation of neighborhood needs to be sized and proportioned conscious to any inequities, current and future, to any proposed development in the city. Be conscious of creating boundaries in single-family residential and multi-family residential, getting community input but also not relying solely on block or building identity.  Neighborhood Influence: Easier organization opposing developments with greater involvement and more sway in developments. One voice in opposition may speak louder than multiple in support and acts for entire neighborhood.  NIMBY: Neighborhoods that organize and rally around a development tend to fizzle out after development controversy comes and goes.  HOAs and Funding: Public funds for private use, requires City Attorney to look over, define financial use and limit public expeditors. The city should have a clear vision for neighborhood funding, how does the mayor, city council and city manager view neighborhoods and neighborhood capacity.  Insurance and Liability: Insurance requirements for neighborhood events in public areas, e.g., parks, and liability concerns along with coverage costs. Define insurance requirements and coverage, i.e., city requirements for insurance exclude private property at residential homes, control costs for neighborhood funding.  Homeowners Association: Not recommended, but used for townhomes and tends to skew neighborhoods. Higher density and concentrated population in a smaller area.  Staff Capacity: To support neighbors and their neighborhoods requires significant staff time, need a staff member who can spend 50%-100% of their time dedicated to neighborhood work, with more work at the beginning to start program and less operational work to maintain. If you offer this public service, then you need a staff member who can continually and actively be engaged, responsive and connect with residents.  Historical Context: Closing off neighborhood engagement after creation and reopening later is possible, but staff loses historical context to neighborhoods along momentum to creating organized recognized neighborhoods with residents that are involved in the beginning. The person that is going to be running neighborhood programming should be part of the creation process and community engagement. Neighborhood Staff: Administrative Services Community and Economic Development Department Programs • Neighborhood Revitalization Commission • Neighborhood Enhancement Program (NEP) • iLead Neighborhood Leader Training Staff • Community Engagement Manager • Community Engagement Specialist • Community Mediation Services • Community Relations Manager • Elections and Civic Engagement Coordinator • Neighborhood Relations Specialist Police, Programs & Services Department / Public Safety Programs • Block Captain Program • Night to Unite • Neighborhood Watch • Neighborhood Crime Prevention Staff • Community Relations Manager • Crime Prevention   1      Date:  August 14, 2023  To:  Golden Valley Planning Commission  From:  Jason Zimmerman, Planning Manager  Subject:  Planning Commissioner Orientation      Summary  With new members joining the Planning Commission, staff will provide a presentation and  discussion around Commissioner roles, responsibilities, and expectations, including an overview  of the different types of applications that are typically heard by the Planning Commission.