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09-12-23 City Council Work Session AgendaSeptember 12, 2023 — 6:30 PM Council Conference Room Hybrid Meeting 1.Naming and Renaming Process Discussion for Publicly Owned Assets 2.Home Occupation Regulations 3.Review 2024 Audit Report and Management Letter 4.Review and Continue Discussion of 2024-2025 Proposed Budgets and 2024-2032 Proposed Capital Improvement Program. 5.Council Review of Future Draft Agendas CITY COUNCIL WORK SESSION AGENDA City Council Work Sessions are being conducted in a hybrid format with in-person and remote options for attending. Remote Attendance: Members of the public may attend this meeting by streaming via Webex, or by calling 1-415-655-0001 and entering access code 2630 546 6658 and webinar password 1234. Additional information about attending electronic meetings is available on the City website . Discussion Item(s) Council Work Session meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council Work Session meetings and listen to the discussion; public participation is allowed by invitation of the City Council. City of Golden Valley City Council Work Session September 12, 2023 — 6:30 PM 1 EXECUTIVE SUMMARY Parks & Recreation 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting September 12, 2023 Agenda Item 1. Naming and Renaming Process Discussion for Publicly Owned Assets Prepared By Sheila VanSloun, Parks & Recreation Administrative Assistant Rick Birno, Parks & Recreation Director Brian Erickson, Recreation Supervisor Summary The City Council requested staff to develop an initial proposal to review for the development of a naming and renaming process for City of Golden Valley publicly owned assets. Staff has met with the Open Space and Recreation Commission (OSRC) and the Diversity, Inclusion, and Equity Commission (DEIC) to review a group of key questions and provide input for staff recommendations in preparation for discussion and direction from City Council to gather resident input. Staff has also developed step- by-step process proposals and a general information outline. Financial or Budget Considerations None at this time. Legal Considerations Not required. Equity Considerations In order to uphold our commitment to inclusive and effective community engagement, we strive to ensure the decision-making input for our naming and renaming process is representative of our community’s diversity so that it reflects the collective wisdom and consensus of our community, with an emphasis on equity and inclusivity. Recommended Action Staff is asking for direction from the City Council on each of the key questions, proposed processes and general guiding information to develop an initial summary for a proposal to solicit resident input. Supporting Documents Naming and Renaming Input, Process Proposal, and General Guidelines.docx 2 Naming and Renaming Input, Process Proposal, and General Guidelines September 2023 3 Naming-Renaming Publicly Owned Assets Input Results QUESTION OSRC DEIC STAFF RECOMMENDATION NAMING-RENAMING Should publicly owned assets be named or renamed after individuals or community organizations? If yes, should there be a clear affiliation between the individual or community organization and the City of Golden Valley? No support going forward. No support for this Yes Give priority to GV affiliation, however, not required. Yes Would prefer a clear affiliation between the individual or community organization and the City of Golden Valley, however not mandatory. When a naming/renaming request is submitted, if there are potential expenses and impacts to residents, or the community as a whole, should this be a consideration when determining naming or renaming? Yes Yes Yes. Potential expenses and resident impacts should always be considered when naming or renaming a publicly owned asset. Should non-residents be eligible to request a naming or renaming recognition? No. Must live or work in GV. No. However, a resident can make a request on behalf of a non-resident. No. However, a non- resident’s request could be brought forward by a resident of GV. BACKGROUND CHECKS Should background reviews be conducted on individuals or organizations that are being considered for naming or renaming? Who should conduct the background check - staff or an independent consultant? Yes Independent Consultant Yes Independent Consultant Yes Independent Consultant 4 Based on the background review, if there is information of concern, who should be responsible for determining if it should eliminate the naming consideration? Consultant – Guiding Commission – City Council Recommend creating a Naming-Renaming Committee formed annually in May with Commissioner appointments. Committee would work directly with consultant for all naming/renaming recommendations for the City Council. All requests would be considered at one annual meeting. Consultant and Naming- Renaming Committee will make recommendation to City Council for final decision. Note: If a previously named public asset is determined to have historical implications or attributes misaligned with the city’s core values, the City Council will take action to begin the renaming process RUBRICS Should staff have initial review criteria/rubric to determine if a naming or renaming request is appropriate to move forward for committe review and recommendation? Should there be an application fee to offset the expense for review and naming? Yes Yes Yes. Regardless if minimums are met, still send to suggested Naming- Renaming Committee for review. Yes. Suggested $25. Yes. A rubric is recommended to ensure the minimum requirements are met before advancing the naming/renaming request. Yes. $25 non-refundable fee. Should a rubric be used by each commission, with a related point scale, to determine if a requested naming or renaming should move forward to city council for approval? No No No. However, final recommendation to Council should include criteria from the recommending body – i.e. consultant, Naming- Renaming Committee, etc. PUBLIC INPUT Should public input be taken for naming a new publicly owned asset? Yes Yes Yes, both in person and online. Yes, both in person and online. 5 Should public input be taken for renaming a publicly owned asset? Yes, both in person and online. Yes, both in person and online. FISCAL SPONSORSHIPS OR DONATIONS Should the city accept fiscal donations or sponsorships for naming rights of a specific publicly owned asset? If a donation or sponsorship is accepted, who will determine the value of the fiscal commitment? If a donation or sponsorship is accepted, who will determine the time span the name remains with the asset? No, but extenuating circumstances may allow for some form of sponsorship Council with Consultant Council with Consultant No, however, accept using “made possible by” or “funded by.” Consultant Consultant No, not for naming rights. Consideration could be given to some form of donation or sponsorship such as “made possible by” or “funded by.” Consultant recommendation to City Council for final decision. Consultant recommendation to City Council for final decision. MEMORIALS If the naming/renaming will serve as a memorial, should there be a waiting period prior to consideration? Yes No. Submit to the Naming-Renaming Committee for their annual consideration. No, if there will be just one annual meeting pre- determined for naming/renaming consideration. ROADWAYS 6 Should Golden Valley roads be considered for renaming? Should co-naming or honorary street names be considered rather than formally changing the name of streets? Note: Street renaming has a number of specific parameters that impact potential requests for renaming. Examples include: State highways cannot be renamed by local municipalities. County roads cannot be renamed by local municipalities. Generally roads that are contiguous through many communities will not be renamed as an independent section of road. No No Stay open to request only when needed. Would consider, however, not an automatic fallback. Yes, if the current name has negative impact or causes potential harm, as identified by residents, the Naming- Renaming Committee, Consultant, and City Council. Consideration should be given to co-naming or honorary naming of streets with careful review of rationale. It should be clearly identified through the application process whether it’s a formal or honorary naming request. Proposed Naming – Renaming Request Process for Currently Owned Public Assets 1. Application is available at City Hall (hard copy) and online. 2. Application requires a $25.00 non-refundable fee. 3. Application must be submitted by a resident of Golden Valley. 4. Completed application is submitted to the City Manager’s Office. 5. City Manager office staff reviews application utilizing the rubric to determine if the naming/renaming request meets minimum requirements to move forward. 6. If application does not meet minimum requirements, letter is sent informing the resident. 7. All applications meeting minimum requirements are then held until the annual meeting of the consultant and Naming Committee 8. The Naming Committee will meet once annually -an advertised public meeting similar to Commission meetings - with a pre-determined date, time, and location to review all requests. 9. The Naming Committee meetings are open for residents to attend similar to commission meetings. 10. The consultant will be provided naming applications in advance of the annual meeting to conduct reviews, research, determine potential impacts, and implement background checks if needed. 11. The Naming Committee will be made up of one representative from each city commission and members will be appointed annually at the May meeting where the annual commissioner appointments/reappointments are made. 12. The Naming Committee will work with the consultant liaison to review all requests and research information provided. The Naming Committee makes recommendations to the City Council to support or not support naming request(s). 13. City Council will review all recommendations from the Naming Committee. If the recommendation is initially supported by the City Council, request(s) will be summarized and shared with the residents of Golden Valley for input and comment on both the website and in hard copy (available at City Hall and Brookview). 14. If the City Council does not support the recommendation, Council will direct staff to gather resident input or conclude the process. 15. All resident input/comments will be organized and submitted to the City Council for review. 7 16. Based on the resident input, the City Council will then make the final decision on all naming and renaming requests. Proposed Naming Process for New – Recently Acquired Public Assets 1. The City Council requests public input for the naming of a new or recently acquired public asset. 2. Communications advertises for resident input regarding naming ideas for the new public asset. Resident input is gathered through the city website and through hard copy at City Hall and Brookview. 3. All resident naming input ideas will be organized and provided to the consultant/Naming Committee for the annual review meeting. 4. The Naming Committee will work with the consultant to review all name submissions and narrow the list to no more than six options. 5. The consultant will conduct reviews, research, determine potential impacts and implement background checks, if needed, on the final naming options recommended by the Naming Committee. 6. Final list of naming options with background information will be provided to the City Council for review and discussion. 7. City Council will then make the final decision on the naming of the new or recently acquired public asset. General Guidance 1. Golden Valley will consider naming public assets after individuals. The preference would be to have a clear affiliation between the community and the individual, however this is not mandatory. 2. Potential impacts to residents must be considered when determining the naming or re-naming of a public asset. 3. The independent consultant conducts all research, background checks, and acts as liaison for Naming Committee meetings. 4. Resident input will be taken on all new naming and renaming of publicly owned assets. 5. Donations and sponsorships will not be accepted for naming rights. City will support fiscal commitments for recognition when presented as “funded by” or “made possible by”. 6. If needed, the consultant will provide research to guide City Council on the appropriate value for a fiscal commitment. 7. Naming and renaming requests will only be considered once annually on a pre-determined date. 8. Roads can be considered for renaming only if current name has negative impact or causes potential harm as identified by residents, appointed officials, elected officials, and staff. 9. Honorary names can be considered for streets however, this should not be an automatic fall back option. 10. Street renaming also has a number of specific parameters that affect potential requests. Local municipalities cannot rename state highways, interstate freeways and county roads. Generally, roads that are contiguous through many communities will not be renamed as an independent section of road. 11. Private developers who add new roads in a development generally recommend street names to staff for approval. 12. If a previously named public asset is determined to have negative historical implications or attributes misaligned with the city’s core values, the City Council will take immediate action to begin the renaming process. 8 EXECUTIVE SUMMARY Community Development 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Work Session September 12, 2023 Agenda Item 2. Home Occupation Regulations Prepared By Jason Zimmerman, Planning Manager Summary The City’s home occupation regulations have remained substantially unchanged since they were introduced in 1985. Recent advances in work-from-home capabilities following COVID-19 may provide motivation to revisit and update this section of code. Background Until 1985, the official regulations of Golden Valley prohibited any type of home occupation – but in staff reports from the time it was acknowledged that a number of them existed with little to no enforcement on the part of the City. A request from a resident to the City Council in 1981 to relax the regulations generated both wariness from the staff (who felt it was inappropriate to consider modifying regulations that could impact the city’s residential neighborhoods based on the appeal from one resident) and interest from the City Council and Planning Commission (who recommended that staff look into the possibility of making provisions for some home occupations). In 1984 and 1985, staff, the Planning Commission, and the City Council went back and forth for many months developing language that ultimately allowed home occupations in the Single-Family Zoning District subject to a number of performance standards (limiting external appearance, hours of operation, parking, etc.) and specifically permitted or prohibited certain uses. Any home occupation not listed could be considered only via a conditional use permit. One standard that was clearly expressed was that no home occupation would be permitted in an accessory building or garage and that nothing indicative of the home occupation would be allowed outside of the home. These regulations were amended slightly in 2004 when the list of permitted uses was removed, along with the option to consider certain uses by conditional use. However, the performance standards remained (that the occupation take place within the principal structure was one of them). These standards have not changed in the past 20 years. Analysis A stated rational for allowing home occupations when they were first considered in 1984 was the availability of home computers, which were seen as potentially expanding the ability for individuals to provide services from their own homes. In a similar vein, the increased capacity to work from home 9 spurred by the COVID-19 pandemic in 2020 has led to questions of if additional accommodations should be made to ease limits to home occupations across the city going forward. Being able to conduct business from an accessory structure or detached home office is one point of consideration. Staff conducted a quick audit of home occupation regulations across ten metro communities often viewed as peer cities to Golden Valley. The majority of the standards are very similar to those included in Golden Valley’s zoning chapter, and eight of the ten had language that specifically restricted the home occupation to the principal structure. One was less direct but did prohibit external modifications that changed the residential appearance of the lot, while the other only allowed a home occupation to locate within an accessory building via an approved conditional use permit. None allowed home occupation activities to take place outside of a building. Equity Considerations Should the Council decide to move forward with an update to the home occupation regulations, staff believes a robust community engagement process would be necessary to ensure that the views of all single-family property owners and renters are heard, as the impacts of any changes would have the potential to be felt across the entire city. Recommended Action Staff is looking to the City Council for direction on the home occupation regulations of the zoning chapter should be evaluated for a potential update. Supporting Documents Golden Valley Home Occupation Regulations Peer City Home Occupation Regulation Audit 10 Home Occupation: An accessory use of a dwelling, excluding an atached garage or other accessory structure, which is conducted en�rely within the dwelling. (In-home child care licensed by the State is not considered a home occupa�on.) Sec�on 113-88. - Single-Family Residen�al (R-1) Zoning District. Subsec�on (d) Accessory Uses. The following accessory uses shall be permited in the R-1 Zoning District: (4) Home occupa�ons, as governed by the following requirements: a. The use of the dwelling for the occupa�on or profession shall be incidental and secondary to the use of the dwelling for residen�al purposes. b. The exterior appearance of the structure shall not be altered for the opera�on of the home occupa�on. c. There shall be no outside storage or display of signage or anything related to or indica�ve of the home occupa�on. d. An accessory structure, including a garage, shall not be used for a home occupa�on. e. A permited home occupa�on shall not result in noise, fumes, traffic, lights, odor, excessive sewage or water use or garbage service, electrical, radio, or TV interference in a manner detrimental to the health, safety, enjoyment, and general welfare of the surrounding residen�al neighborhood. f. No physical products shall be displayed or sold on the premises those incidental to the permited home occupa�on. g. No signs or symbols shall be displayed other than those permited for residen�al purposes. h. Clients, deliveries, and other business ac�vity where persons come to the home shall be limited to the hours of 9:00 a.m. to 9:00 p.m. i. No more than 20 percent of the gross floor area of the dwelling shall be used for the home occupa�on. j. Parking related to the home occupa�on shall be provided only on the driveway of the property where the home occupa�on operates. k. A home occupa�on shall not generate more than eight client trips per day and serve no more than two clients or customers at a �me. l. There shall only be one outside employee allowed on the premises at which a home occupa�on is located. m. All other applicable City, State, and Federal licenses, codes and regula�ons shall be met. n. The following uses are prohibited home occupa�ons: 1. Repair, service, building, rebuilding or pain�ng of autos, trucks, boats, and other vehicles 2. Repair and service of items that cannot be carried by one person and repair and service of any item involving an internal combus�on engine or motor 3. Retail sales 4. Medical/dental clinic or similar 5. Restaurants or cafes 6. Animal hospital 7. Veterinary clinic 8. Stable or kennel 9. Funeral home, mortuary, or columbarium; and 10. Sale or repair of firearms. 11 Peer City Home Occupa�on Regula�on Audit The language below reflects how the loca�ons of home occupa�ons are regulated within the zoning chapter of ten peer ci�es. Bloomington: “conducted within a dwelling unit on the premises”; Type 1 may not use or be located in accessory buildings or garages, Type 2 may have ac�vi�es in accessory buildings or garages if approved by the Planning Commission via CUP Edina: “no exterior structural modifica�ons shall be made to change the residen�al character and appearance of the lot or any buildings or structures on the lot” Hopkins: “must be conducted en�rely within the principal residen�al building or an allowed accessory structure” Minnetonka: “not permited to conduct any of the business in an atached garage or a detached accessory building or outside of any building” New Hope: “shall not be allowed in accessory buildings”; registra�on required Plymouth: “conducted en�rely within the principal dwelling” (but some storage in an accessory structure allowed) Richfield: “conducted within a fully enclosed building” Robbinsdale: “all ac�vity related to the home occupa�on be contained within the principal structure and not in an accessory building or garage” Roseville: “shall be conducted en�rely within the dwelling”; registra�on required St. Louis Park: “no por�on of the home occupa�on is conducted within any atached or detached accessory building” 12 EXECUTIVE SUMMARY Administrative Services 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Work Session September 12, 2023 Agenda Item 3. Review 2024 Audit Report and Management Letter Prepared By Sue Virnig, Finance Director Summary Bill Lauer from Malloy Montague Karnowski Radosevich & Co. will be in attendance to discuss the 2022 Annual Comprehensive Financial Report, Management Report and Special Purpose Audit Reports. His main focus will be reviewing the Management Report document. 2022 Annual Comprehensive Financial Report 2022 Management Report 2022 Special Purpose Audit Report 13 EXECUTIVE SUMMARY Administrative Services 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Work Session September 12, 2023 Agenda Item 4. Review and Continue Discussion of 2024-2025 Proposed Budgets and 2024-2032 Proposed Capital Improvement Program. Prepared By Sue Virnig, Finance Director Summary Staff will give a presentation on the 2024-2025 Proposed Biennial Budget and 2024-2033 Capital Improvement Program. This amount will be used for the Proposed 2024 Property Tax Statement that is sent out Mid-November to all parcels. The preliminary levies will be discussed along with the proposed tax impact on the median home value. From this discussion staff will prepare the preliminary levy and budget to be approved on September 19, 2023. The final levy and budget will be approved on December 5, 2023. Recommended Action Council should give direction to staff for the 2024 Proposed Levy and 2024-2025 Proposed Budget. This budget and levy will be approved on September 19 for the 2024 Proposed Property Tax Statements. Supporting Documents Resolution 23-XX Adopting Proposed 2024-25 Budget and Proposed Tax Levies Payable in 2024.pdf 14 RESOLUTION 23-XX ADOPTING THE PROPOSED 2024-25 BUDGET AND PROPOSED TAX LEVY PAYABLE IN 2024 WHEREAS, State Law requires the certification of a proposed budget and proposed tax levies no later than September 30, 2023; and WHEREAS, the City Council has met and discussed the proposed budget and tax levy; and WHEREAS, the debt service levy as established in the bond documents for the General Obligation Bonds, Series 2016C (B2822), the amount of $393,710.63 will not be levied in 2024 due to the utilization of the franchise fees collected from gas and electric utilities, and WHEREAS, the debt service levy as established in the bond documents for the General Obligation Bonds, Series 2017B (B2825A), the amount of $21,276.77 will not be levied due to the utilization of the internal state aid monies, and NOW, THEREFORE, BE IT RESOLVED, that there is hereby levied upon all taxable property located within the City of Golden Valley the following amounts: General Tax Levy $26,778,525 Bonded Debt Levy: Brookview Center 1,214,600 Street Improvement Bonds 5,129,305 TOTAL Tax Levy $33,122,430 BE IT FURTHER RESOLVED, the City Clerk shall certify to the Hennepin County Auditor a copy of this resolution approving the property tax levies for collection in 2024 for the City of Golden Valley. BE IT FURTHER RESOLVED, that the proposed 2024 budget of the General Fund is $30,110,690 and the proposed 2024 budget is approved in concept only. BE IT FURTHER RESOLVED, that the City Council declares its intent to take all necessary actions legally permissible to the submission and approval of the City’s budget and property tax levies both proposed and final. _____________________________ Shepard M. Harris, Mayor ATTEST: _____________________________ 15 Theresa Schyma, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. 16 Review of Future Draft Agendas Meeting & Item Info September 19, 2023 Special City Council Meeting (commission interviews) (tentative) - Time TBD Commissioner Interviews Discussion Regarding Appointments Adjournment September 19, 2023 HRA Meeting - 6:30 PM Consent Agenda Approval of HRA minutes Receive and File Previous Quarter's Financial Reports Public Hearing Old Business New Business Public Input and Approve Proposed HRA Fund Budget & Levy September 19, 2023 City Council Meeting - 6:30 PM 1A - Pledge of Allegiance and Land Acknowledgement Presentation New Employee Introductions Proclamation Honoring September 15 - October 15, 2023 as Hispanic and Latine Heritage Month Consent - City Check Registers Approval of City Check Registers Consent - Licenses License - THC Retail Establishments License Renewals Consent - Boards, Commissions, and Task Forces Board/Commission Appointments Amend Planning Commission Work Plan Consent - Bid, Quotes, and Contracts Approve Preliminary Engineering Agreement with Union Pacific Railroad for Crossing Replacement at Golden Valley Road Approve School Resource Officer Agreement with ISD 281 Consent - Grants and Donations Consent - Miscellaneous Set Date for Proposed Property Tax Levy Payable 2024 and 2024-2025 Budget Approve Update to City's Data Practices Policies, Resolution Appointment of Election Judges and AB Ballot Board for Municipal Election - Resolution Public Hearing Old Business New Business Public Input & Adopt Preliminary Budget and Tax Levy - Resolution October 3, 2023 Special City Council Meeting (Closed Session) - Time TBD Discussion regarding real estate negotiations for the fire station (Minn. Stat. § 13D.05, Subd. 3(c)) October 3, 2023 City Council Meeting - 6:30 PM 1A - Pledge of Allegiance and Land Acknowledgement Presentation Proclamation - Recognizing October 10th as Indigenous Peoples Day Consent - Council Minutes Approval of all September Council minutes Consent - City Check Registers Approval of City Check Registers Consent - Licenses 17 Meeting & Item Info Consent - Boards, Commissions, and Task Forces Consent - Bid, Quotes, and Contracts Minneapolis Water Agreement Consent - Grants and Donations Resolution to Accept Donation from the Golden Valley Crime Prevention Fund for Trunk or Treat Event Consent - Miscellaneous Adopt Resolution of Support for the CP Rail Preferred Route Appointment of Additional Election Judges and Student Judges for Municipal Election - Resolution Approve Waiver of Public Hearing and Certification of Special Assessments 2023 PMP Sanitary Sewer Repairs Approve Waiver of Public Hearing and Certification of Special Assessments 2023 PMP Driveways Public Hearing Special Assessments - Delinquent Utility Bills - Resolution Special Assessments - Miscellaneous Charges - Resolution Old Business New Business October 10, 2023 City Council Work Session - 6:30 PM Reconsideration and Recommendation for South Tyrol Park Play Structure Annual check in with GVCF Annual Fee Schedule Review Discussion - Cannabis Council Review of Future Draft Agendas October 17, 2023 City Council Meeting - 6:30 PM 1A - Pledge of Allegiance and Land Acknowledgement Presentation New Employee Introductions Minneapolis Regional Chamber Update Consent - City Check Registers Approval of City Check Registers Consent - Licenses Consent - Boards, Commissions, and Task Forces Consent - Bid, Quotes, and Contracts Consent - Grants and Donations Consent - Miscellaneous Approve Pavement Management Policy Revisions Public Hearing Outdoor Service Area Extension for 7345 Country Club Dr (Schuller's) Old Business New Business 18