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2023-09-05 Regular Meeting September 5, 2023 — 6:30 PM Council Chambers Hybrid Meeting CITY COUNCIL REGULAR MEETING MINUTES City Council meetings are being conducted in a hybrid format with in -person and remote options for attending, participating, and commenting. The public can make statements in this meeting during public comment sections, including the public forum beginning at 6:20 pm. 1. Call to Order Mayor Harris called the meeting to order at 6:33 pm. 1A. Pledge of Allegiance and Land Acknowledgement Mayor Harris led the audience in the Pledge of Allegiance and read the City’s Land Acknowledgement statement. 1B. Roll Call Present: Mayor Shep Harris, Council Members Sophia Ginis, Maurice Harris, Denise La Mere- Anderson, and Gillian Rosenquist Staff present: City Manager Cruikshank, City Attorney Cisneros, Police Chief Green, Planning Manager Zimmerman, Assistant City Engineer Kakach, and City Clerk Schyma 1C. Proclamation Recognizing National Police Woman Day - September 12 Police Chief Green discussed the proclamation and the hardworking women of the Golden Valley Police Department. Motion by Rosenquist, Second by Ginis to support a Proclamation Recognizing National Police Woman Day - September 12. Motion carried 5-0. 2. Additions and Corrections to Agenda Motion by Rosenquist, Second by M. Harris to approve the agenda as submitted. Motion carried 5-0. DocuSign Envelope ID: 8E17152A-78F4-4751-8BED-0049FF4D79F6 3. Consent Agenda Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. Motion by M. Harris, Second by Rosenquist to approve the Consent Agenda as revised: removal of Items #3D. 1. Receive the PEACE Commission Annual Report and Approve the 2023 Work Plan; #3E.5. Approve Professional Services Agreement with Berglund Baumgartner & Glaser for Prosecution Services; #3F.1. Adopt Resolution No. 23-075 Accepting a Donation from the Crime Prevention Fund for the Police Department's Awards and Promotions Reception; and #3F.2. Adopt Resolution No. 23-076 Approving Donation From Michelle Christensen and Golden Valley One Good Deed for the Construction, Materials, Equipment, and Installation to Add Four Play Pods Creating a New Play Trail at Brookview Park and Lions Park. Motion carried 5-0. 3A. Approval of City Council Minutes: 3A.1. Minutes of the Special City Council Closed Executive Session of August 8, 2023 3A.2. Minutes of the Regular City Council Meeting of August 15, 2023 3B. Approval of City Check Registers 3C. Licenses: 3C.1. Approve 2023-2024 New/Used Vehicle Dealer License Renewals 3C.2. Approve New Massage Establishment License - Deep Massage Therapy 3C.3. Approve New THC Retail Establishment License - Twin Cities High 3C.4. Approve Gambling License Exemption and Waiver of Notice Requirement - Firefly Sisterhood 3C.5. Approve Gambling License Exemption and Waiver of Notice Requirement - Community of Recovering People 3D. Boards, Commissions, and Task Forces: 3D.1. Receive the PEACE Commission Annual Report and Approve the 2023 Work Plan 3E. Bids, Quotes, and Contracts: 3E.1. Approve Professional Services Agreement with WSB & Associates, Inc. for the Highway 55 Watermain Replacement Project #23-19 3E.2. Approve Purchase of Equipment from Total Control Systems, Inc. and Ziegler Cat for the Trunk Highway 55 Lift Station Relocation Project No. 20-18 3E.3. Approve Trail Easement Agreement with Hennepin County and Hopkins School District at 5430 Glenwood Avenue 3E.4. Approve Contract for Local Improvement With DJ Electric Services, Inc. for Scheid Park Tennis Court Light Replacement 3E.5. Approve Professional Services Agreement with Berglund Baumgartner & Glaser for Prosecution Services 3E.6. Approve Payment of Invoice to Comcast for Installation of Internet Infrastructure to 12 Park Shelters. DocuSign Envelope ID: 8E17152A-78F4-4751-8BED-0049FF4D79F6 3F. Grants and Donations: 3F.1. Adopt Resolution No. 23-075 Accepting a Donation from the Crime Prevention Fund for the Police Department's Awards and Promotions Reception 3F.2. Adopt Resolution No. 23-076 Approving Donation From Michelle Christensen and Golden Valley One Good Deed for the Construction, Materials, Equipment, and Installation to Add Four Play Pods Creating a New Play Trail at Brookview Park and Lions Park 3G. Adopt Resolution No. 23-077 Approving Updates to Employee Handbook 3H. Adopt Resolution No. 23-078 Approving Golden Valley Firefighter Policy Manual 3I. Receive and File June 2023 Quarterly Financial Reports 3. Items Removed From the Consent Agenda: 3D.1. Receive the PEACE Commission Annual Report and Approve the 2023 Work Plan Mayor Harris thanked the PEACE Commission and Community and Outreach Engagement Specialist Williams for their continuing hard work. He further highlighted some items from the 2023 work plan which includes reviewing and advising on the recruitment and onboarding process for new police officers and to reboot a renamed Neighborhood Watch to better reflect 21st Century Policing and foster “safe and welcoming communities.” Motion by Ginis, Second by La Mere-Anderson to receive the PEACE Commission 2022 Annual Report and approve the 2023 Work Plan. Motion carried 5-0. 3E.5. Approve Professional Services Agreement with Berglund Baumgartner & Glaser for Prosecution Services City Attorney Cisneros provided information on the history of prosecution services, the selection process, and decision-making criteria involved in choosing the best candidate for the next City Prosecutor. She also introduced Kurt Glaser and Ronnie Santana from Berglund Baumgartner & Glaser (BBG). Mr. Glaser and Mr. Santana discussed how their firm’s values and philosophies of prosecution align with the City of Golden Valley. They further discussed collaboration, service, and their experience building programs that create a path of success for all involved. The City Council thanked staff for their work during this process and welcomed BBG to the City. They further stated they were encouraged with BBG’s thoughtful proposal and approach to prosecution. Police Chief Green stated this change in prosecution does not mean the City is soft on crime, it means the City is being smart on crime by trying new approaches. DocuSign Envelope ID: 8E17152A-78F4-4751-8BED-0049FF4D79F6 City Attorney Cisneros thanked Chestnut Cambronne for their time and service to the City of Golden Valley and its residents. Motion by Rosenquist, Second by M. Harris to approve professional services agreement with Berglund Baumgartner & Glaser for prosecution services. Motion carried 5-0. 3F.1. Adopt Resolution No. 23-075 Accepting a Donation from the Crime Prevention Fund for the Police Department's Awards and Promotions Reception Council Member Harris thanked the Golden Valley Crime Prevention Fund for their generous donation. Motion by M. Harris, Second by La Mere-Anderson to adopt Resolution No. 23-075 accepting the donation from the Golden Valley Crime Prevention Fund for the GVPD Promotion Reception on June 6, 2023. Motion carried 5-0 with unanimous approval. (In Favor: S. Harris, Ginis, M. Harris, La Mere- Anderson, Rosenquist. Opposed: N/A) 3F.2. Adopt Resolution No. 23-076 Approving Donation From Michelle Christensen and Golden Valley One Good Deed for the Construction, Materials, Equipment, and Installation to Add Four Play Pods Creating a New Play Trail at Brookview Park and Lions Park Council Member Harris thanked the Michelle Christensen and Golden Valley One Good Deed for their donation and continued involvement in creating recreational opportunities for all children in the community. Motion by M. Harris, Second by Ginis to adopt Resolution No. 23-076 approving donation from Michelle Christensen and Golden Valley One Good Deed for the construction, materials, equipment, and installation to add four play pods creating a new Play Trail at Brookview Park and Lions Park. Motion carried 5-0 with unanimous approval. (In Favor: S. Harris, Ginis, M. Harris, La Mere- Anderson, Rosenquist. Opposed: N/A) 4. Public Hearing 4A. Adopt Resolution No. 23-072 Approving Easement Vacation for Luther Auto Group at 8855 Wayzata Boulevard Assistant City Engineer Kakach discussed the staff report including details regarding the request and the vacation process. DocuSign Envelope ID: 8E17152A-78F4-4751-8BED-0049FF4D79F6 Mayor Harris re-opened the public hearing that was continued at the August 15, 2023 Council meeting. As there were no comments, the public hearing was closed. Motion by La Mere-Anderson, Second by M. Harris to adopt Resolution No. 23-072 Vacating a Portion of Platted Drainage and Utility Easement RLT 2nd Addition (Lot 2, Block 1). Motion carried 5-0 with unanimous approval. (In Favor: S. Harris, Ginis, M. Harris, La Mere- Anderson, Rosenquist. Opposed: N/A) 4B. Adopt Resolutions No. 23-073 and No. 23-074, Approving Easement Vacations for Meadowbrook School at 5430 Glenwood Avenue. Assistant City Engineer Kakach discussed the staff report. The excess right-of-way is not needed by MnDOT, Hennepin County, or the City and the City supports transferring responsibility for some existing infrastructure to the school as part of this arrangement. Mayor Harris re-opened the public hearing for vacating platted drainage and utility easement Meadowbrook School 3rd addition PUD No. 90 that was continued at the August 15, 2023 Council meeting. As there were no comments, the public hearing was closed. Mayor Harris re-opened the public hearing for vacating the easement to the extent affecting the land described as part of Parcel 306B In Quit Claim Deed Dated November 12, 2014 that was continued at the August 15, 2023 Council meeting. As there were no comments, the public hearing was closed. Motion by Rosenquist, Second by M. Harris to approve Resolution No. 23-073 Vacating Platted Drainage and Utility Easement Meadowbrook School 3rd Addition PUD No. 90. Motion carried 5-0 with unanimous approval. (In Favor: S. Harris, Ginis, M. Harris, La Mere- Anderson, Rosenquist. Opposed: N/A) Motion by Rosenquist, Second by M. Harris to approve Resolution No. 23-074 Vacating The Easement to the Extent Affecting the Land Described as Part of Parcel 306B In Quit Claim Deed Dated November 12, 2014. Motion carried 5-0 with unanimous approval. (In Favor: S. Harris, Ginis, M. Harris, La Mere- Anderson, Rosenquist. Opposed: N/A) 5. Old Business 6. New Business 6A. Adopt Resolution No. 23-079, Approval of Plat for Meadowbrook School 4th Addition P.U.D. No. 90 and Approve Amended PUD Permit DocuSign Envelope ID: 8E17152A-78F4-4751-8BED-0049FF4D79F6 Planning Manager Zimmerman discussed the staff report including the plat approval process and amended PUD permit. City staff have reviewed the document and find it to be consistent with the approved preliminary plat and the requirements of the City Code. Staff have modified the PUD permit to reflect the changes approved by the Council as part of the m ost recent amendment. Motion by La Mere-Anderson, Second by Rosenquist to adopt Resolution No. 23-079, Approval of Plat for Meadowbrook School 4th Addition P.U.D. No. 90. Motion carried 5-0 with unanimous approval. (In Favor: S. Harris, Ginis, M. Harris, La Mere- Anderson, Rosenquist. Opposed: N/A) Motion by La Mere-Anderson, Second by Rosenquist to approve PUD Permit for Meadowbrook School PUD No. 90, Amendment 6. Motion carried 5-0. 6B. Review of Council Calendar Mayor Harris reviewed upcoming city meetings, events, and holiday closures. 6C. Mayor and Council Communications 1. Other Committee/Meeting updates 7. Adjournment The meeting was adjourned by unanimous consent at 8:01 pm. ________________________________ ATTEST: Shepard M. Harris, Mayor ________________________________ Theresa J. Schyma, City Clerk DocuSign Envelope ID: 8E17152A-78F4-4751-8BED-0049FF4D79F6