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2023-10-03 Regular Meeting October 3, 2023 — 6:30 PM Council Chambers Hybrid Meeting CITY COUNCIL REGULAR MEETING MINUTES City Council meetings are being conducted in a hybrid format with in -person and remote options for attending, participating, and commenting. The public can make statements in this meeting during public comment sections, including the public forum beginning at 6:20 pm. 1. Call to Order Mayor Harris called the meeting to order at 6:30 pm. 1A. Pledge of Allegiance and Land Acknowledgement Mayor Harris led the audience in the Pledge of Allegiance and read the City’s Land Acknowledgement statement. 1B. Roll Call Present: Mayor Shep Harris, Council Members Sophia Ginis, Maurice Harris, and Denise La Mere-Anderson Absent: Council Member Gillian Rosenquist Staff present: City Manager Cruikshank, City Attorney Cisneros, Police Chief Green, Finance Director Virnig, and City Clerk Schyma 2. Additions and Corrections to Agenda Motion by Ginis, Second by La Mere-Anderson to approve the agenda as submitted. Motion carried 4-0. 3. Consent Agenda Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. Motion by La Mere-Anderson, Second by M. Harris to approve the Consent Agenda as revised: removal of Items #3C. 1. Accept Resignation from the Diversity, Equity, and Inclusion Commission; and #3E.1. Approve Resolution No. 23-087 Accepting a Donation for GVPD's Trunk 'N' Treat Outreach Event From the Golden Valley Crime Prevention Fund. Motion carried 4-0. DocuSign Envelope ID: 88DCB576-D76C-4340-962D-923F7EC8E2AD 3A. Approval of City Council Minutes: 3A.1. Minutes of the Special City Council Meeting of July 5, 2023 3A.2. Minutes of the Regular City Council Meeting of July 5, 2023 3A.3. Minutes of the Regular City Council Meeting of August 2, 2023 3A.4. Minutes of the Regular City Council Meeting of September 5, 2023 3A.5. Minutes of the Special City Council Meeting of September 19, 2023 3A.6. Minutes of the Regular City Council Meeting of September 19, 2023 3B. Approval of City Check Registers 3C. Boards, Commissions, and Task Forces: 3C.1. Accept Resignation from the Diversity, Equity, and Inclusion Commission 3C.2. Adopt Resolution No. 23-085 Approving an Appointment to the Bassett Creek Watershed Management Commission 3D. Bids, Quotes, and Contracts: 3D.1. Approve Purchase of Super Duty Pickups 3D.2. Adopt Resolution No. 23-086 Authorizing Execution of Joint Water Commission Wholesale Agreement with the City of Minneapolis 3E. Grants and Donations: 3E.1. Approve Resolution No. 23-087 Accepting a Donation for GVPD's Trunk 'N' Treat Outreach Event From the Golden Valley Crime Prevention Fund 3F. Adopt Resolution No. 23-088 Approving the Waiver of Public Hearing and Certification of Special Assessments - 2023 PMP Sanitary Sewer Repairs 3G. Adopt Resolution No. 23-089 Approving the Waiver of Public Hearing and Certification of Special Assessments - 2023 Private Driveways 3. Items Removed From the Consent Agenda: 3C.1. Accept Resignation from the Diversity, Equity, and Inclusion Commission Council Member Harris thanked David Berry for their service to the Diversity, Equity, and Inclusion Commission. The Council discussed current vacancies and the important work the commissions do for the community. Motion by M. Harris, Second by Ginis to accept the resignation of David Berry from the Diversity, Equity, and Inclusion Commission. Motion carried 4-0. 3E.1. Approve Resolution No. 23-087 Accepting a Donation for GVPD's Trunk 'N' Treat Outreach Event From the Golden Valley Crime Prevention Fund Council Member Ginis thanked the Golden Valley Crime Prevention Fund for their generous donation. She further stated that this event adds value to the community. Police Chief Green discussed the event festivities including the Teddy Bear Band, photos, and candy for people of all ages to enjoy. He also talked about several other community outreach events on the horizon. DocuSign Envelope ID: 88DCB576-D76C-4340-962D-923F7EC8E2AD Motion by Ginis, Second by M. Harris to adopt Resolution No. 23-087 accepting the donation from the Golden Valley Crime Prevention Fund for the GVPD Trunk ‘N’ Treat Outreach Event. Motion carried 4-0 with unanimous approval. (In Favor: S. Harris, Ginis, M. Harris, La Mere- Anderson. Opposed: N/A) 4. Public Hearing 4A. Public Hearing - Special Assessments for 2023 Delinquent Miscellaneous Charges, Resolution No. 23-090 Finance Director Virnig discussed the staff report, special assessment process, and types of miscellaneous charges that are included in the hearing. Mayor Harris opened the public hearing. As there were no comments, the public hearing was closed. Motion by M. Harris, Second by La Mere-Anderson to approve Resolution No. 23-090 adopting and confirming assessments for delinquent 2023 miscellaneous charges. Motion carried 4-0 with unanimous approval. (In Favor: S. Harris, Ginis, M. Harris, La Mere- Anderson. Opposed: N/A) 4B. Public Hearing - Special Assessments for 2023 Delinquent Utility Bills, Resolution No. 23 - 091 Finance Director Virnig discussed the staff report and special assessment process for delinquent utility bills. Mayor Harris opened the public hearing. James Huber, 1920 Brunswick Avenue North, stated he was concerned about the late penalties he has been charged and does not believe the City is following state statutes concerning late fees and penalties. For these reasons he is objecting to the amount of his utility bill that is going to be assessed to his 2024 property taxes. Mayor Harris closed the public hearing. City Attorney Cisneros stated that if any changes or corrections need to be made to individual utility billing accounts, those adjustments can be made after approval of the resolution. She stated that staff would look into his concerns and reach out to Mr. Huber so that he has the opportunity to resolve his bill prior to the November 9 deadline. Motion by M. Harris, Second by Ginis to approve Resolution No. 23-091 adopting and confirming assessments for 2023 delinquent utility bills. Motion carried 4-0 with unanimous approval. (In Favor: S. Harris, Ginis, M. Harris, La Mere- Anderson. Opposed: N/A) DocuSign Envelope ID: 88DCB576-D76C-4340-962D-923F7EC8E2AD 5. Old Business 6. New Business 6A. Review of Council Calendar Mayor Harris reviewed upcoming city meetings, events, and holiday closures. 6B. Mayor and Council Communications 1. Other Committee/Meeting updates 7. Adjournment The meeting was adjourned by unanimous consent at 7:23 pm. ________________________________ ATTEST: Shepard M. Harris, Mayor ________________________________ Theresa J. Schyma, City Clerk DocuSign Envelope ID: 88DCB576-D76C-4340-962D-923F7EC8E2AD