11-14-23 City Council Work Session Agenda November 14, 2023 — 6:30 PM
Council Conference Room
Hybrid Meeting
1.Annual Review of MOU with Golden Valley Community Foundation
2.2022 Equity Plan Implementation Report Review
3.Council Review of Future Draft Agendas
CITY COUNCIL WORK SESSION AGENDA
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Discussion Item(s)
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Council.
City of Golden Valley City Council Work Session November 14, 2023 — 6:30 PM
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EXECUTIVE SUMMARY
City Administration
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Work Session
November 14, 2023
Agenda Item
1. Annual Review of MOU with Golden Valley Community Foundation
Prepared By
Timothy Cruikshank, City Manager
Summary
According to the Memorandum of Understanding (MOU) the City has with the Golden Valley
Community Foundation (GVCF), the two parties are to meet annually to discuss their partnership.
Dean Penk, Chair of the GVCF will be in attendance to have this conversation and to answer questions
Council may have.
Financial or Budget Considerations
GVCF occupies office space at Brookview Golden Valley in exchange for providing community events.
Legal Considerations
An office lease between the two parties was executed in August of 2019 to document the
relationship.
Equity Considerations
The MOU and lease exist to insure a fair and equitable relationship is in place.
Recommended Action
Review and Discussion
Supporting Documents
Memo of Understanding Executed on December 20, 2016
Resolution No. 18-69 Executed on October 16, 2018 Approving Amendment to the Golden
Valley Community Foundation Memorandum of Understanding and Office Lease Agreement
Golden Valley Community Foundation Office Lease Executed August 20, 2019
Amendment to Memorandum of Understanding Between the City of Golden Valley and the
Golden Valley Community Foundation dated August 20, 2019
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Memorandum of Understanding
Between City of Golden Valley and Golden Valley Community Foundation
BACKGROUND
At the July 2016 Council/Manager meeting, the City Council created a committee to
evaluate opportunities for furthering the relationship between the Golden Valley
Community Foundation ("Foundation") and the City of Golden Valley ("City"). Mayor
Shep Harris, Finance Director Sue Virnig, Parks & Recreation Director Rick Birno, and
City Manager Tim Cruikshank represented the City and Linda Loomis, Dean Penk, John
Kluchka, and Jeffrey Prottas represented the Foundation. After meeting in August and
October, the group created this document for consideration by the City Council and the
Foundation's governing board.
MISSION
The mission of furthering the relationship between the City and Foundation is to
increase and best leverage the Foundation's capacity to have a positive impact on the
Golden Valley community through the services it provides and work it performs, and
thereby improve the welfare of the community as a whole. It is understood that a
positive and collaborative relationship between the City and Foundation increases the
Foundation's capacity, which in turn benefits the City and the community. The
Foundation uses philanthropy, community initiatives and funding support to address the
changing needs and interests of GV neighbors and friends.
PURPOSE
The purpose of this document is to clarify the relationship between the City and
Foundation.
STATEMENT
The City recognizes that the Foundation's work improves the general welfare of the
Golden Valley community, reduces the administrative and financial burden on City
government and results in delivery of services to the community that the City may not
otherwise have the resources or capacity to deliver. The City believes in the role of a
community foundation and respects the Foundation's history and accomplishments. The
City appreciates the desire of the Foundation to strive to have an even greater impact in
Golden Valley for the overall good and well-being of the community, residents, and
businesses.
OFFICE SPACE
The City agrees to lease office space to the Foundation effective June 1, 2017. The
space will be the area located across from the DMV in the lower level of City Hall. It is
19'2" by 12'Y or approximately 228 square feet. The 2016 annual market value of this
office space is $18/sq. ft. or$4,104. This is net rent which includes taxes and utilities, as
provided by the County Assessor. The Foundation will be responsible for its own office
services and equipment, including phone number/system, computers, mailbox, office
furniture, copier, fax, and the like. The Foundation will collaborate with the City on
appropriate signage on and/or adjacent to the office door.
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The consideration to be provided to the Cite by the Foundation in return for the office
space includes that the Foundation will be responsible for, in full or in substantial part,
the Market in the Valley Farmers' Market (or similar program/event) between June and
October and the annual Golden Valley Arts & Music Festival (or similar program/event).
The City believes these two events are important to the welfare of the community. If not
for the Foundation's responsibility for these two events, the City would need to and
would choose to operate these events itself, and the cost to the City of doing so would
exceed the market value of the leased space. The City recognizes that the Foundation
may now and in the future operate and provide additional events, programs and
services that benefit the community beyond those two listed above.
The office space will be provided to the Foundation under a formal lease agreement,
with a month-to-month term and the City providing at least 90-days' notice prior to any
termination. Terms of the lease shall address issues of access and insurance, along
with other customary lease terms determined by the City. With regard to access, the
Foundation will have access to City Hall during normal business hours. The City will set
specific times for after-hours access and will control access to City Hall via electronic
keycard for these times. This will be done for safety and liability reasons. Access will
only be allowed to City Hall for purposes of utilizing the Foundation's leased space. With
regard to insurance, the Foundation must be insured and the City must be listed as an
additional insured on the policy or in the form of a rider.
BROOKVIEW COMMUNITY CENTER
The City is developing a policy for the use of community space in the new Brookview
Community Center ("Brookview") by private groups like the Foundation. The City
expects the policy will generally provide that service organizations using the facility for
not-for-profit uses will likely not pay a room rental fee. However, no outside food or
beverage will be allowed to be brought in and therefore any food or beverage service
would be required to be purchased from Brookview or one of its authorized vendors.
COMMUNICATIONS/ADVERTISING
The City will incorporate the Foundation into its Facebook page, website, publications
and electronic billboard in the following manner:
1. The City website will include a link to the Foundation website on the "About Golden
Valley" page and will include links to Market in the Valley and the Golden Valley Arts
Music Festival on the "Community Events" page. Both events will also be included
on the website City Calendar. On the website home page news feed, the City will
promote Market in the Valley twice before opening day, once before closing day, and
up to three times during the season for special event days at the Market. Promotion
will consist of a brief description of the Market or event followed by a link to the
Market in the Valley website. On the website home page news feed, the City will
promote the Golden Valley Arts & Music; Festival twice before the event. Promotion
will consist of a brief story featuring event highlights followed by a link to the Golden
Valley Arts & Music Festival website.
2. The City Facebook page will "Like" and "Follow" the Foundation Facebook page.
The City will share Market in the Valley Facebook posts to the City Facebook page
to promote Market in the Valley twice before opening day, once before closing day,
and up to three times during the season for special event days at the Market. The
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City will share Golden Valley Arts & Music Festival Facebook posts to the City
Facebook page to promote the Golden 'Valley Arts & Music Festival twice before the
event. The City will select which event posts to share when multiple options are
available, and may coordinate selections with the Foundation.
3. The City electronic billboard will promote Market in the Valley starting one month
before opening day and throughout the season until closing day. The City electronic
billboard will promote the Golden Valley Arts & Music Festival starting one month
before the event. Other Foundation events will be promoted on the electronic
billboard upon request by the Foundation as long as the event complies with the
City's electronic billboard policy.
4. The City will list Market in the Valley and the Golden Valley Arts & Music Festival,
with links to the respective websites, on the "Upcoming Events" page in the editions
of Golden Valley CityNews that precede! the events. During the inaugural year of this
agreement, the City will provide one news story about the agreement in CityNews as
space allows. The City will provide space in its Recreation Activities Catalog to
promote Market in the Valley and the Golden Valley Arts & Music Festival in the
issue preceding each event. Promotions will be sized as space allows, and finished
artwork must be provided by the Foundation.
5. Callers/customers to City Hall for the Foundation or its programs/events will be given
the Foundation's contact information.
There will be no interference with daily City administrative operations or administrative
requests made of City staff by the Foundation. All contact related to new requests or
coordination from Foundation representatives to city staff must be initiated through the
City Manager's office.
PUBLIC ART
The City and Foundation will work collaboratively to create a process for the
advancement of more public art within the community. To the extent any art installations
involve expenditure of City funds or the installation is located on City property or public
right of-way, the City shall have final approval on the art itself and its placement.
EVENTS
The Foundation shall support and/or carry out the following events (or similar
program/event):
Market in the Valley Farmers' Market, Golden Valley Arts & Music Festival (including the
City's photo contest awards presentation as part of this event), and the Envision Award.
MEMBERSHIP AND VOLUNTEER RECRUITMENT
The City agrees to include on its Boards and Commissions application form a brief
summary of Foundation opportunities and an authorization for the City to share an
applicant's contact information with the Foundation for the purposes of promoting
participation in the Foundation's Board or Teams. The form of the authorization will be
determined by the City and an applicant's decision whether to provide such
authorization will be voluntary.
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CITY FUNDING/GRANTS FROM FOUNDATION
The City and Foundation will work collaboratively to streamline the process by which
funds specifically donated to the Foundation for the purposes of funding a City project
for example: park equipment) are delivered to the City.
FUNDRAISING
The City recognizes fundraising is a critical aspect of what the Foundation does.
However, the City will not solicit funds on behalf of the Foundation, including through
any of its communication tools. The Foundation acknowledges City officials will need to
consider both real and perceived conflicts of interest arising from any involvement they
may have in the Foundation's fundraising activities, and such conflicts may limit or
prevent their participation in such activities.
ANNUAL MEETING
A meeting between the City and the Foundation Board representatives will occur at
least annually at Council/Manager meetings designated by the City.
TERMS
The terms of this Memorandum are subject to annual review by both parties with any
changes to be agreed upon by both parties in writing. Termination of the agreement
may be initiated by either party and implemented after 90 days' written notice to the
other party.
IN WITNESS WHEREOF, this Memorandum of Understanding has been agreed to and
executed by the duly authorized representatives of the City and the Foundation,
effective as of Q W4gy, r;G , 2016.
City4Gn Valley
By:
Tim y J. Cruikshank, City Manager
Golden Valley Co unity Foundation
By: l
Dean Penk, Board Chairperson
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RESOLUTION NO. 18-69
RESOLUTION APPROVING AMENDMENT TO THE GOLDEN VALLEY
COMMUNITY FOUNDATION MEMORANDUM OF UNDERSTANDING AND
OFFICE LEASE AGREEMENT
WHEREAS, the City of Golden Valley had entered into a Memorandum of
Understanding (MOU) with the Golden Valley Community Foundation (GVCF) on
December 20, 2016 attached as Exhibit A; and
WHEREAS, the City of Golden Valley had entered into an Office Lease Agreement
on March 7, 2017, in an area of the city building located at 7800 Golden Valley Road,
Golden Valley, MN attached as Exhibit B; and
WHEREAS, per the Memorandum of Understanding the City Council and the Golden
Valley Foundation Board meet annually to review the previous year; and
WHEREAS, the Council and Golden Valley Community Foundation met at the
October 9, 2018, Council/Manager meeting and discussed proposed amendments to the
MOU and Office Lease Agreement.
WHEREAS, the MOU will be amended to include a Sign Location Plan and the
Office Lease Agreement will be amended to update the building access hours and
representatives with access.
BE IT RESOLVED by the City Council of the City of Golden Valley that it hereby
adopts the attached amendments to the MOU and Office Lease Agreement.
Adopted by the City Council of Golden Valley, Minnesota this 16th day of October, 2018.
Shepard M. Harris,'Mayor
ATTEST:
0`"L 6-t
Kristine A. Luedke, City Clerk
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Golden Valley Community Foundation
MIV & Arts & Music Festival Sign Plan
Due to the formal relationship the City of Golden Valley has established with the Golden Valley Community
Foundation through a Memorandum of Understanding to carry out certain community events, deviations from
the City’s temporary sign regulations have been administratively permitted. The table below outlines the ap-
proved and agreed upon deviations. The City reserves the right to modify or revoke this agreement at any time.
Event Item Description Location Placement time Qty Notes
Market in the
Valley
Banner Horizontal Banner
4’ x 12 ‘
Hwy 55 and Winnetka
in Brookview Park on
posts
Thursday evening
to Monday morning
1 Banner must be
made from quality
material and dis-
play well.
Market in the
Valley
Banner Horizontal Banner
1’x 8’
NE Quadrant of Win-
netka and
Sunday 7:00 am to
2:00 pm
1 Banner must be
made from quality
material and dis-
play well.
Market in the
Valley
Sails Vertical material on
flexible pole with metal
stakes or posts pushed
into soil. AKA “Sails”
Aprx.
2’ x 6-10’ high
1) East side of Win-
netka Ave on City
Campus
2) North side of Golden
Valley Rd at City Hall
Campus entry
Sunday 7:00 am to
2:00 pm
Up to
6
Need locate to
utilities.
Market in the
Valley
Arts & Music
Festival
“A” Frame
signs
Preprinted, two sided
Sandwich Boards
Aprx. 2’x4’
Entry to City Campus
and on Campus during
events
Sundays 7:00 am –
2:00 pm & Fridays
after 5:00 pm at
Entry on GVRd.
7:00 AM – midnight
on Saturday & Fri-
days after 5:00 pm
at Entry on GVRd.
Up to
6
Market in the
Valley
Art & Music
Festival
Yard Signs Polycarb printed post-
ers with mental stakes
pushed into soil
Aprx. 18”x 24”
On private property
with permission of
owner.
City Parks and public
areas. Must not create
an obstruction.
At owner discretion
At discretion of City
75 –
100
1-3
per
park
Not in public ROW
or walkways
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OFFICE LEASE
1. PARTIES. This Office Lease (the "Lease") is entered into effective as of August 20,
2019, by and between the City of Golden Valley, a Minnesota municipal corporation
Landlord") and Golden Valley Community Foundation, a Minnesota nonprofit corporation
Tenant').
2. PREMISES. Landlord leases to Tenant and Tenant leases from Landlord that certain
office space ("Premises'), known as the Fossil Creek room, circled on the floor plan attached as
Exhibit"A"to and made a part of this Lease, said Premises being agreed, for the purpose of this
Lease, to have an area of approximately 105 square feet of the building located at 316
Brookview Parkway, Golden Valley, MN(the"Building').
3. TERM. The term of this Lease ("Term") shall be month-to-month, commencing on
August 20, 2019 ("Commencement Date"), provided, except as otherwise provided herein, that
Landlord may terminate this Lease and the Term at any time and for any reason upon ninety(90)
days' prior written notice to Tenant.
4. POSSESSION. If Landlord permits Tenant to occupy the Premises prior to the
Commencement Date, such occupancy shall be subject to all the provisions of this Lease.
5. RENT. The parties agree that the market rent for the Premises, as of the date hereof, is
4,500 per year, inclusive of taxes and utilities ("Cash Rent'). In lieu of paying such Cash Rent,
Tenant agrees to provide Landlord the following services during the Term (individually an
Agreed Service", collectively,the"Agreed Services"):
a) Management of and responsibility for conducting, in full or substantial part, the
community farmers' market in Golden Valley, commonly known as "Market in
the Valley", occurring weekly between the months of June and October,
inclusive; and
b) Management of and responsibility for conducting, in full or substantial part, the
annual community arts event in Golden Valley, commonly known as "Golden
Valley Music and Arts Festival."
The parties agree that the annual market value of the Agreed Services to Landlord meets or
exceeds the Cash Rent. Upon written request to Landlord, Tenant may request to provide
Landlord other service(s) in lieu of the Cash Rent ("Offered Services") in addition to or in
replacement of one or more of the Agreed Services. Upon receipt of such request, Landlord shall
have the right to accept or reject such Offered Services. If Landlord agrees to accept such
Offered Services in addition to or in replacement of an Agreed Service, the parties shall execute
an amendment to the Lease reflecting such agreement.
6. ACCESS. On the Commencement Date, Landlord shall provide each of Tenant
representatives identified on Exhibit `B", attached hereto (collectively "Tenant
Representatives"), 2 room keys (collectively, the "Keys")to obtain access to the Premises and to
obtain access to the Premises. Exhibit B may be revised from time to time, without need to
amend this Lease, to reflect those Tenant Representatives to whom Landlord has delivered a
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Key. If Tenant requires a replacement Key or fails to return the Key as required herein, in
addition to any other remedy, Landlord may impose a replacement charge. Tenant shall
promptly inform Landlord of any lost Key. Tenant shall be responsible for all damage to the
Building and the Premises, or property therein, due to unauthorized access to the Building or
Premises as a result of use of the Keys provided to Tenant. Upon the expiration or early
termination of this Lease, Tenant shall return all Keys to Landlord.
7.USE. Tenant shall use the Premises for the purpose of office use and for no other
purpose whatsoever. Tenant shall not store, handle, use, or dispose of hazardous materials at the
Premises. Tenant shall not do or permit anything to be done in or about the Premises nor bring
or keep anything in the Premises which will in any way increase the existing rate of or affect any
fire or other insurance upon the Building or any of its contents, or cause cancellation of any
insurance policy covering said Building or any part thereof or any of its contents. Tenant shall
not do or permit anything to be done in or about the Premises which will in any way obstruct or
interfere with: (i) the rights of other occupants of the Building, including Landlord and its
invitees, agents and employees; (ii) the conduct of Landlord's operations and affairs in the
Building; or (iii) the public's right to use and access the Building, as such public use and access
rights are established by Landlord. Tenant shall not injure or annoy other occupants of or
visitors to the Building, or use or allow the Premises to be used for any improper, unlawful or
objectionable purpose, nor shall Tenant cause, maintain or permit any nuisance in, on or about
the Premises. Tenant shall not commit or suffer to be committed any waste in or upon the
Premises. This Lease grants Tenant no right to use any portion of the Building other than the
Premises.
8.COMPLIANCE WITH LAW. Tenant shall not use the Premises or permit anything to
be done in or about the Premises which will in any way conflict with any law, statute, ordinance
or governmental rule or regulation now in force or which may be enacted in the future
collectively "Laws"). Tenant will, at its sole cost and expense, promptly comply with all Laws
and with the requirements of any board of fire insurance underwriters or other similar bodies
relating to or affecting the condition, use or occupancy of the Premises, excluding structural
changes not related to or affected by Tenant's authorized improvements or acts. Tenant shall,
throughout the term of this Lease, and at its sole expense, keep and maintain the Premises in a
clean, safe, and sanitary.
9. ALTERATIONS AND ADDITIONS. Tenant shall not make any alterations, additions
or improvements to the Premises without the prior written consent of Landlord, and except as
provided herein, any such alterations, additions or improvements including, but not limited to,
wall covering, paneling and built-in cabinet work, but excluding movable furniture and trade
fixtures, shall on the expiration or earlier termination of this Lease belong to Landlord and shall
be surrendered with the Premises. In the event Landlord consents to the making of any
alterations, additions or improvements to the Premises, the same shall be made by Tenant at
Tenant's sole cost and expense, shall be performed in a good and workman like manner and in
accordance with applicable laws, and any contractor or person selected by Tenant to make the
same must first be approved of in writing by Landlord. Tenant shall, upon written demand by
Landlord, at Tenant's sole cost and expense, remove any alterations, additions, or improvements
made by Tenant that are designated by Landlord to be removed, and Tenant shall repair any
damage to the Premises caused by such removal prior to the expiration or earlier termination of
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this Lease. Tenant shall keep the Premises free from any liens arising out of any work
performed,materials furnished or obligations incurred by Tenant.
10. REPAIRS. By taking possession of the Premises, Tenant shall be deemed to have
accepted the Premises as being in good and satisfactory condition and as being suitable for
Tenant's intended purposes. Tenant shall, at Tenant's sole cost and expense, keep the Premises
in good condition and repair, ordinary wear and tear excepted. Tenant shall, upon the expiration
or earlier termination of this Lease, surrender the Premises to Landlord in the same condition as
they were on the Commencement Date, subject to alterations approved by Landlord, reasonable
wear and tear accepted. Before surrendering the Premises, Tenant shall remove all of its
personal property and trade fixtures and such alterations or additions to the Premises made by
Tenant as may be specified for removal in a written notice from Landlord given at the time of
Landlord's consent to the alteration or addition. If Tenant fails to remove its personal property
and fixtures upon the expiration or earlier termination of this Lease, the same shall, at Landlord's
option, be removed from the Premises and stored at Tenant's expense or be deemed abandoned
and shall become the property of Landlord. Tenant's surrender obligations shall survive the
expiration or early termination of this Lease. Landlord shall have no obligation whatsoever to
alter, remodel, improve, repair, decorate or paint the Premises or any part thereof and Tenant
affirms that Landlord has made no representations to Tenant with respect to the condition of the
Premises or the Building. Tenant waives the right to make repairs at Landlord's expense under
any Laws now or hereafter in effect.
11. ASSIGNMENT AND SUBLETTING. Tenant shall not assign its interest in this Lease
or sublease any portion of the Premises without Landlord's prior written consent. Any attempted
assignment or sublease in violation of this Lease is void.
12. HOLD HARMLESS. Tenant shall indemnify and hold harmless Landlord (and its
officers, employees and agents) against and from any and all claims arising from Tenant's (or
any permitted subtenant's or assignee's) use of the Premises for the conduct of its business or
from any activity, work, or other thing done, permitted or suffered by Tenant in or about the
Building, and shall further indemnify and hold harmless Landlord (and its officers, employees
and agents) against and from any and all claims arising from any default in the performance of
any obligation on Tenant's part to be performed under the terms of this Lease, or arising from
any act or negligence of Tenant, or any officer, agent, employee, guest, or invitee of Tenant, and
from all and against all costs, attorney's fees, expenses and liabilities incurred in connection with
any such claim or any action or proceeding brought in connection therewith, and, in any case,
action or proceeding brought against Landlord by reason of any such claim. Tenant assumes all
risk of damage to property or injury to person, in, upon or about the Premises, from any cause
other than Landlord's intentional misconduct, and Tenant waives all claims in respect thereof
against Landlord. Landlord (and its officers, employees and agents) shall not be liable for (a)
any damage to property entrusted to Landlord's employees, nor for loss or damage to any
property by theft or otherwise, nor for any injury to or damage to persons or property resulting
from any cause whatsoever, unless caused by Landlord's intentional misconduct, (b) loss of
business by Tenant, or(c) any latent defect in the Premises or in the Building. Tenant shall give
prompt notice to Landlord in case of fire or other casualty, accidents, or items requiring
maintenance, repair or replacement.
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13. SUBROGATION. As long as their respective insurers so permit, Landlord and Tenant
mutually waive their respective rights of recovery against each other for any loss insured by fire,
extended coverage and other property insurance policies existing for the benefit of the respective
parties. Each party shall obtain any special endorsement, if required by their insurer to evidence
compliance with this waiver.
14. TENANT'S INSURANCE.
a) Throughout the Term Tenant shall keep in full force and effect, at its expense, a
policy of commercial general liability insurance with respect to the Premises and
the business of Tenant, including bodily injury, personal injury, and property
damage, in amounts of no less than $1,000,000 per occurrence, $2,000,000
aggregate using current ISO General Liability forms or equivalent, on an
occurrence basis, naming Landlord as additional insured. The preceding
insurance limits shall not reduce Tenant's liability under this Lease.
b) Tenant shall, at its own costs and expense, maintain replacement cost insurance
including (i) "all risk" coverage, with extended coverage endorsement, for the
benefit of Tenant on all improvements within the Premises that Tenant is required
to maintain, repair, and/or replace regardless of whether or not Tenant owns such
improvements, and (ii) damage or loss to furniture, fixtures, equipment,
machinery, goods, supplies or personal property which Tenant may bring upon
the Premises or which may be furnished to Tenant by Landlord or any third party.
c) All of Tenant's insurance policies shall be maintained with a carrier licensed to
issue insurance in Minnesota and with an A rating or higher.
d) Tenant's insurance policies shall provide that thirty (30) days written notice must
be given to Landlord prior to cancellation thereof. Tenant shall furnish to
Landlord proof of Tenant's insurance policies, satisfactory to Landlord, prior to
taking possession of the Premises and by January 15 of each calendar year during
the Term. In addition, upon Landlord's request from time to time, Tenant shall
provide copies of Tenant's then-current insurance policies, Landlord shall be
named as an additional insured for liability insurance policies, and an additional
insured and loss payee for property insurance policies, as applicable. As often as
such policy or policies shall expire or terminate, renewal or additional policies
shall be procured by Tenant in a like manner and to like extent and Tenant shall
deliver evidence of such insurance renewal to Landlord prior to any such
expiration or termination.
15. UTILITIES AND SERVICES. Landlord shall be responsible for furnishing heat, air
conditioning and electricity to the Premises during the Term. Landlord shall not be liable for,
and Tenant shall not be entitled to, any reduction of rent or damages by reason of failure to
furnish any of the foregoing services or utilities when such failure is caused by accident,
breakage, repairs, strikes, lockouts or other labor disturbances or labor disputes of any character,
or by any other cause, similar or dissimilar. Except as provided in this Section, Tenant shall be
responsible, at its own expense, for its own office services, furniture, furnishings and equipment,
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including, without limitation, phone number/system, internet, computers, mailbox, mail service,
desks, chairs, file cabinets, copier, fax, and the like, at its own expense. Tenant shall be
responsible for its own janitorial services. Tenant shall also be responsible for collecting,
removing and disposing of its garbage and recycling from the Premises. Tenant may desposit
such garbage and recycling in the designated dumpsters and containers provided by Landlord
located on the east side of the Building, provided only customary office waste and recycling
materials may be deposited in Landlord's dumpsters and containers.
16. RULES AND REGULATIONS. Tenant shall observe and comply with the rules and
regulations that Landlord shall adopt from time to time ("Rules"). Rules shall be binding upon
Tenant upon written notice to Tenant.
17. ENTRY BY LANDLORD. Landlord reserves and shall all times have the right to enter
the Premises, inspect the same, supply any service to be provided by Landlord to Tenant under
this Lease, to post notices of non-responsibility, and to alter, improve or repair the Premises and
any portion of the Building that Landlord deems necessary or desirable, without abatement of
rent. Without limiting the foregoing, Tenant acknowledges and agrees Landlord shall have the
right to periodically enter the Premises in order to access, via the Premises, the elevator
maintenance room for the Building. Tenant waives any claim for damages or for any injury or
inconvenience to or interference with Tenant's business, any loss of occupancy or quiet
enjoyment of the Premises, and any other loss occasioned by Landlord's activities in the
Premises. Tenant acknowledges that Landlord shall retain a key or fob with which to unlock all
of the doors in the Premises and Landlord shall have the right to use any and all means which
Landlord may deem proper to open said doors in an emergency or in order to obtain entry to the
Premises for the purposes described in this Section, all without liability to Tenant. Any entry to
the Premises obtained by Landlord by any of said means or otherwise shall not under any
circumstances be construed or deemed to be a forcible or unlawful entry into, or a detainer of,
the Premises, or an eviction of Tenant from the Premises. Nothing in this Section shall impose a
duty upon Landlord to perform any maintenance, repairs or alterations within the Premises
unless specifically required elsewhere in the Lease.
18. CASUALTY. If the Premises or the Building are damaged in whole or in part by fire or
other casualty, Landlord shall have the right to terminate the Lease on thirty (30) days' notice to
Tenant. Landlord shall not be required to repair any damage to any Tenant improvements,
decoration, fixtures, furniture, floor covering, partitions, personal property or other property
installed or located in the Premises by Tenant resulting from any such fire or casualty. Tenant
shall not be entitled to compensation or damages from Landlord for loss of the use of the whole
or any part of the Premises or Tenant's personal property, or any inconvenience occasioned by
such damage, repair, reconstruction or restoration.
19. PARKING AREAS. Tenant shall have a non-exclusive right to use, in common with the
public, the Building's public parking facilities, as they exist from time to time, subject to any
rights, powers, and privileges reserved by Landlord under the terms of this Lease or under the
terms of any Rules. Landlord reserves and may exercise the following rights without affecting
Tenant's obligations under this Lease: (i) to make changes to the parking facilities; (ii) to close
temporarily any of the parking facilities for maintenance purposes so long as reasonable access
to the Premises remains available; and/or (iii) to limit or otherwise restrict Tenant's use of the
5
13
parking facilities as may be deemed reasonable in Landlord's discretion.
20. SIGNS. Tenant may not install any sign, lettering, picture, notice or advertisement on or
in any part of the Premises or the Building without Landlord's prior written consent. Tenant
shall not have the right to have any sign on the exterior of the Building. Any sign on the exterior
of the Premises identifying the Premises as Tenant's office shall state that Tenant is "an
independent non-profit organization and not a department of or affiliated with the City
Government of Golden Valley", or words of similar import approved by Landlord.
21. STATUS OF LANDLORD AND TENANT. Landlord and Tenant are not intended to
become partners or joint venturers and nothing herein shall be construed or applied to constitute
Landlord and Tenant as partners or joint venturers. Further, nothing herein, shall grant Tenant
any authority to act on behalf of Landlord, and Tenant shall at all times make apparent to third
parties that Tenant does not have authority to act on behalf of Landlord.
22. USE OF BUILDING'S ADDRESS. Tenant may use the following as the mailing
address for the Premises: "316 Brookview Parkway, Room No. 144, Golden Valley, Minnesota
55426". Tenant shall not use the words `Brookview" in any printed or electronic materials in
reference to Tenants' place of contact, office or business. All printed and electronic materials
within Tenant's direction or control, including without limitations web pages, mailings and
letterhead, that contain the address of the Premises as Tenant's place of contact, office or
business shall include a statement that Tenant is "an independent non-profit organization and not
a department of or affiliated with the City Government of Golden Valley", or words of similar
import approved by Landlord.
23. DEFAULT. The occurrence of any one or more of the following events shall constitute
a default of this Lease by Tenant: (a) the vacating or abandonment of the Premises by Tenant; (b)
the failure by Tenant provide the Agreed Services; (c) an assignment or subletting by Tenant in
violation of this Lease; (d) failure by Tenant to observe or perform any of the covenants,
conditions or provisions of this Lease to be observed or performed by Tenant; (e) the making by
Tenant of any general assignment or general arrangement for the benefit of creditor(s); (f) the
filing by or against Tenant of a petition to have Tenant adjudged a bankrupt, or a petition for
reorganization under any law relating to bankruptcy or the appointment of a trustee or a receiver
to take possession of substantially all of Tenant's assets located at the Premises or Tenant's
interest in this Lease; or(g) the attachment, execution or other judicial seizure of substantially all
of Tenant's assets located at the Premises or of Tenant's interest in this Lease.
24. REMEDIES UPON DEFAULT. Upon default of this Lease by Tenant, Landlord may
at any time thereafter, take possession of the Premises and any personal property located thereon,
and shall otherwise have all the remedies permitted by law. If Tenant does not move out,
Landlord may bring an eviction action. Should Landlord at any time terminate this Lease for any
breach of this Lease by Tenant, in addition to any other remedies it may have, it may recover
from Tenant all damages it may incur by reason of such breach, including the cost of recovering
the Premises and reasonable attorney's fees. No remedy under this Lease shall be deemed
exclusive. All remedies under this Lease shall, wherever possible, be cumulative with all other
remedies in this Lease.
6
14
25. TERMINATION OF PRIOR AGREEMENTS. This Lease terminates and supersedes
any and all prior Lease Agreements, including that certain Lease Agreement dated March 7,
2017.
26. GENERAL PROVISIONS.
a) Waiver. Waiver of any provision or default under this Lease must be in writing.
No waiver of any provision of this Lease or default shall be implied from any
failure of the other party to take any action on account of such default if such
default persists or is repeated, and no written waiver shall affect any default other
than the default specified in the express written waiver and only to the extent
therein stated. One or more written waivers by Landlord or Tenant shall not be
construed as a waiver of a subsequent breach of the same covenant, term or
condition. The consent to or approval by Landlord of any act by Tenant requiring
Landlord's consent or approval shall not waive or render unnecessary Landlord's
consent to or approval of any subsequent similar act by Tenant.
b) Notices. Any notices required or permitted to be served hereunder shall be given
in writing and shall be effective upon its deposit in the United States mail, postage
prepaid, addressed as follows:
If to Landlord: City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
Attn: City Manager
If to Tenant Golden Valley Community Foundation
or to such other place as either party shall designate by notice to the other party.
c) Headings. The headings in this Lease are not a part of this Lease and shall have
no effect upon the construction or interpretation of any part of this Lease.
d) Successors and Assigns. The terms, covenants and conditions of this Lease shall
be binding upon and inure to the successors and permitted assigns of the parties.
e) Recordation. Tenant shall not record this Lease.
f) Prior Agreements. The Lease contains all of the agreements of the parties with
respect to any matter covered by this Lease, and no prior agreements or
understanding pertaining to any such matters shall be effective for any purpose.
No provision of this Lease may be amended except by an agreement in writing
signed by the parties or their respective successors in interest. This Lease shall
not be effective or binding on any party until fully executed by both parties.
7
15
g) Invalid Provisions. The invalidity or unenforceability of any provision of this
Lease shall not affect or impair the validity of any other provision.
h) Limitations on Liability. Landlord is not liable under any circumstances for
Tenant's lost opportunities, revenue or income, or for consequential, special,
punitive or indirect damages of any kind. Notwithstanding anything to the
contrary herein, nothing in this Lease shall be deemed to constitute a waiver of
any of Landlord's governmental immunity defenses and/or the maximum liability
limits provided in Minnesota Statutes Chapter 466 or any other applicable law
limiting the liability of Landlord.
i) Choice of Law. This Lease shall be governed by the laws of the State of
Minnesota.
j) Lease Construction. The parties acknowledge that each has read this Lease,
consulted with an attorney regarding its terms, and agrees with its terms as though
that party had drafted this Lease itself. The parties agree that although this Lease
was, by necessity, printed and assembled by Landlord and drafted by Landlord's
attorney, this Lease reflects the terms as agreed to by the parties and that if a term
or provision of this Lease is considered ambiguous, neither party will be
considered the draft person for the purpose of causing the terms of this Lease to
be construed against that party.
k) Counterparts. This Lease may be executed in any number of counterparts, each
of which shall be deemed to be an original, but all of which shall constitute one
and the same instrument. Delivery of an executed counterpart of a signature page
of this Lease by facsimile transmission or electronic transmission (e.g., "pdf' or
tiff') shall be effective as delivery of an original executed counterpart of this
Lease.
1) Exhibits. All exhibits referred to herein and attached hereto shall be deemed part
of this Agreement.
m) No Third Party Beneficiaries. This Agreement creates no rights in any third
parties, except as specifically stated.
SIGNATURE PAGE(S) ATTACHED]
8
16
IN WITNESS WHEREOF, Landlord and Tenant have caused this Lease to be executed
in form and manner sufficient to bind them at law, as of the day and year first above written.
Signed: Signed:
Golden Valley Community Foundation, City of Golden Valley,
a Minnesota nonprofit corporation a Minnesota municipal corporation
By: BY
AShe
Harris,May r
Print Name: D
By
Its: 01A•— tl-o. Timot . Cruikshank, City Manager
9
17
EXHIBIT A
FLOOR PLAN
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10
18
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11
19
EXHIBIT B
EXHIBIT B
List of Key Recipients As of Aueust 15, 2019
Tenant Representative
Dean Penk
Lockbox
The lockbox key shall be stored in the wall mounted lockbox located inside the Building and
shall not be removed from the Building.
20
EXHIBIT C
Building Hours
Tenant shall have access to the Building on those days and during those hours Landlord makes
the Building open to the public in accordance with its normal practices and procedures, which
days do not include the following holidays:
New Year's Day
Martin Luther King Day(3rd Monday in January)
Presidents Day(3rd Monday in February)
Memorial Day(last Monday in May)
Independence Day
Labor Day(first Monday in September)
Veterans Day
Thanksgiving Day(4 h Thursday in November) and the day after Thanksgiving Day
Christmas Eve Day(December 24th)
Christmas Day(December 251h)
As of the date of this Agreement, Brookview is open to the public Monday through Sunday,
8:00am to 8:00pm. Landlord reserves the right to modify these business hours at any time and
without notice to Tenant. Tenant shall have no after-hours access to the Building.
13
21
AMENDMENT TO MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF GOLDEN VALLEY AND
THE GOLDEN VALLEY COMMUNITY FOUNDATION
This Amendment to the Memorandum of Understanding between the City of
Golden Valley and the Golden Valley Community Foundation (this "Amendment") is
made effective as of August 20, 2019 (the "Amendment Effective Date") by and between
the City of Golden Valley (the "City") and the Golden Valley Community Foundation (the
Foundation").
RECITALS
WHEREAS, the City and the Foundation are parties to a Memorandum of
Understanding Between the City of Golden Valley and the Golden Valley Community
Foundation dated December 20, 2016 (the "MOU").
WHEREAS, upon the mutual written agreement of the City and the Foundation,
the terms of the MOU may be modified.
WHEREAS, in the MOU the City agreed to lease an office at City Hall to the
Foundation.
WHEREAS, the Foundation vacated its office in City Hall and moved its operations
to Brookview as of July 1, 2019.
WHEREAS, the parties wish to amend the MOU to reflect these changes.
AGREEMENT
THEREFORE, the parties agree to amend the MOU as follows, effective as of the
Amendment Effective Date:
1. Office Space. The section in the MOU titled "Office Space" is replaced in its entirety
with the following:
The City agrees to lease the Fossil Creek room at Brookview as office space to the
Foundation effective August 20, 2019. The office space will be provided to the
Foundation under a formal lease agreement in the form attached hereto and
incorporated herein as Exhibit A.
2. Brookview Community Center. The paragraph labeled "Brookview Community
Center" is replaced in its entirety with the following:
The City has developed a policy for the use of community space in the Brookview
Community Center ("Brookview") by private groups like the Foundation. The
Page 1 of 3
22
Foundation will abide by all of the rules and policies relating to the use of Brookview,
including those rules relating to use of Brookview by non-profit entities.
3. Communications/Advertising. The last sentence of paragraph 5 of the section
labeled "Communications/Advertising" is replaced in its entirety with the following:
Callers/customers to Brookview for the Foundation and its programs/events will be
given the Foundation's contact information.
4. Public Art. The paragraph labeled "Public Art" is replaced in its entirety with the
following:
The City and the Foundation have worked collaboratively to create a process for the
advancement of more public art within the community (the "Public Art Policy").
Notwithstanding anything to the contrary in the Public Art Policy, to the extent any art
installations involve expenditure of City funds or the installation is located on City
property or public right-of-way, the City shall have final approval of the art itself and
its placement.
5. Ratification. Except as specifically provided in this Amendment, each and every
provision of the MOU, as amended through the date hereof, remains, and is, in all
respects, in full force and effect.
6. Counterparts. This Amendment may be executed in any number of counterparts,
including facsimile and .pdf, each of which constitutes an original and all of which,
collectively, constitute one and the same instrument. The signatures of the parties
need not appear on the same counterpart.
7. Miscellaneous. (i) The provisions hereof are binding upon and inure to the benefit of
the parties and their respective successors and assigns; and (ii) this Amendment and
the MOU constitute the entire understanding between the parties with respect to the
subject matter hereof.
Signature Page Follows]
Page 2 of 3
23
INTENDING TO BE LEGALLY BOUND HEREBY, the parties have executed this
Amendment as evidenced by the signatures of their authorized representatives below.
CITY OF GOLDEN VALLEY GOLDEN VALLEY COMMUNITY FOUNDATION
5 V44
She and Harris, Mayor Na
Title: I.e fS
Timothy Cruikshank, City Manager
Page 3 of 3
24
EXECUTIVE SUMMARY
Human Resources
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Work Session
November 14, 2023
Agenda Item
2. 2022 Equity Plan Implementation Report Review
Prepared By
Seth Kaempfer, Equity and Inclusion Manager
Summary
The City's Equity and Inclusion Manager, Seth Kaempfer, and DEIC Chair, Lee Thoresen, will be in
attendance to provide a review over the report completed by the E&I Manager and the DEIC's City
Systems Subcommittee.
Recommended Action
Review and discuss the City of Golden Valley 2022 Equity Plan Implementation Report.
Supporting Documents
City of Golden Valley 2022 Equity Plan Implementation Report
25
City of Golden Valley
2022 Equity Plan Implementation Report
11/8/2023
26
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Contents
Executive Summary ...................................................................................................................................... 3
Equity Plan Implementation Assessment Objectives ................................................................................. 4
City of Golden Valley 2022 Equity Plan Overview ....................................................................................... 6
Key Pillar 1: Economic Prosperity for All ................................................................................................. 6
Key Pillar 2: Inclusive Community Engagement ...................................................................................... 6
Key Pillar 3: Unbiased Services ................................................................................................................ 7
Key Pillar 4: Advancement of Diversity, Equity, and Inclusion ............................................................... 7
City of Golden Valley 2022 Equity Plan Assessment Findings and Results ................................................ 9
Section 1: Equity Plan and Pillars Overview ............................................................................................ 9
Section 2: Equity Tool ............................................................................................................................... 9
Section 3: Status Review ........................................................................................................................ 10
Key Pillar 1 Objectives Results ........................................................................................................... 10
Key Pillar 2 Objective Results ............................................................................................................. 14
Key Pillar 3 Objectives Results ........................................................................................................... 15
Key Pillar 4 Objectives Results ........................................................................................................... 16
Section 4: Reflection on Plan Implementation ...................................................................................... 17
Section 5: Preparing for Long-Term Success ......................................................................................... 18
City of Golden Valley 2022 Equity Plan Assessment Conclusions and Recommendations ..................... 20
Conclusions ............................................................................................................................................. 20
Recommendations ................................................................................................................................. 21
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Executive Summary
Equity plans have become common place in city government, especially throughout the metro area of
the Twin Cities. These plans establish a structure and framework to guide a city through taking actions
that focus on efforts to increase equity. Equity plans serve as an accountability tool for appointed and
elected officials to establish new processes, practices, and policies that aim to eliminate inequities or
disparities within the community it serves. To achieve the greatest impact both internally and
externally, equity plans should dually span broadly across the city’s work and be imbedded within each
department1.
With this in mind and its intentions to recognize and directly engage at historical and present disparities
perpetuated by its structures, policies, and procedures, the City of Golden Valley’s Council put forth a
directive to establish and implement an Equity Plan for the City. The overarching goals of this plan are:
(a) Imbed practices and strategies of diversity, equity, inclusion, and racial justice into the work of the
City; (b) Dismantle barriers; (c) Provide resources; and (d) Enhance opportunities for all of its residents
and visitors. Considering the goals and the intention behind it, the Equity Plan is a living and responsive
document, which means that it has included different approaches and methods since its initial creation.
Similar to many other plans across the City, the Equity Plan has community impact. What makes plans
like this one unique is that they directly challenge norms and ways of operating that perpetuate social
inequities and trauma, provide approaches that center the needs of those most marginalized, and, more
so, its explicit human impact. To truly understand the impact of the GV Equity Plan, it is vital to regularly
assess it. This report serves as an evaluation of the plan wholistically and departmentally, including
observations, conclusions, and recommendations for City leadership for future work and equity plans.
1 Government Alliance on Race and Equity
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Equity Plan Implementation Assessment Objectives
For the first time, a formal assessment was created and conducted to not only be accountable to the
directive from the City Council, but also to the community of Golden Valley. The report of the plan and
its assessment aims to provide the following:
• Context to the plan itself.
• Additional insight and perspective of the various equity actions.
• Show the progress and impact of the identified objectives.
Moreover, the information and insight gathered from this assessment will be used to inform the next
iteration of the City of Golden Valley Equity Plan. This assessment and the report are one of many
resources being built into a future equity plan and will play a significant role in an updated structure and
framework.
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Methodology
To evaluate the City of Golden Valley 2022 Equity Plan, each department was asked to complete an
assessment in the form of a data and information request. The assessment was drafted by the Equity
and Inclusion (E&I) Manager. With support of the HR Department as well as the City Systems
Subcommittee of the City’s Diversity, Equity, and Inclusion (DEI) Commission, these questions were
edited and adjusted to appropriately reflect needed information to be properly assess the goals and
objectives of the plan.
The assessment was initially presented to the City’s Management Team to inform them about the
assessment and instruct on how to complete it. Each departmental director was sent the assessment to
complete with their respective departmental leadership and send back to the E&I Manager. Another
option for departmental leadership was to have the E&I Manager assist in the completion of the
assessment at a departmental leadership meeting. The assessment was broken into five sections.
Section one and section two used a Likert scale with the following options: strongly disagree, disagree,
agree, and strongly agree. Each Likert scale question also allowed for an “I Don’t Know” selection.
Section one asked prompts related to the Equity Plan and its pillars while section two asked prompts
regarding the Equity Tool. Section three was a status review for each department’s objectives within a
respective pillar of the plan. In this section, each department was instructed to fill-in the coordinating
status within the “Status Review” column and complete questions explaining their status selection.
Section four of the assessment posed two questions on the implementation of the plan. Similarly,
section five posed two questions but, instead, focused on the long-term success of the action taken
when enacting the plan.
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City of Golden Valley 2022 Equity Plan Overview
The City of Golden Valley 2022 Equity Plan is its third iteration of the City’s Equity Plan that has been
adopted for implementation. This plan is comprised of the work conducted through the collaborative
efforts of the City’s Equity Leadership Team, Equity Advancement Team, DEI Commission, E&I Manager,
and additional staff across the City.
The Equity Plan is a guiding document for the City to implement a variety of DEI actions, goals, and
strategies. The plan is also comprised of the Equity Tool and equity approaches that help to inform the
identified objectives. At the center of this plan are the four key pillars: (1) Economic Prosperity for All;
(2) Inclusive Community Engagement; (3) Unbiased Services; and (4) Advancement of Diversity, Equity,
and Inclusion. Within each pillar, the various City departments put forth specific objectives to
accomplish.
Key Pillar 1: Economic Prosperity for All
The City of Golden Valley defines economic prosperity for all as the intentional provision of economic
opportunities and resources for all communities by finding solutions to support economic growth and
inclusion of historically marginalized communities and those facing economic hardship. As an employer
and municipality, the City of Golden Valley is determined to identify and disrupt barriers to economic
inclusion. Below are the outlined objectives with corresponding department:
Objective Department(s)
Create and implement pay parity policy Human Resources
Create a more intentional opportunities for
vendors through updated procurement process
Legal
Human Resources
Community Development
Public Works
Develop recruitment tools and relationships to
increase applications and find talent
Human Resources
Fire
Police
Public Works
Participate in at least one of Hennepin County’s
DBE procurement networking events for small
and emerging businesses
Community Development
Key Pillar 2: Inclusive Community Engagement
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The unique geographic and economic situation of Golden Valley requires the City to use an expanded
definition of community. Beyond residents and business owners, the City is accountable to all people
that come to the City to work, play, worship and commute. This definition of community begs the City of
Golden Valley to develop relationships across municipal boundaries to develop inclusive solution making
processes for all stakeholders. Below are the outlined objectives with corresponding department:
Objective Department(s)
Partner with additional organizations and schools
to educate about public works careers
Public Works
Key Pillar 3: Unbiased Services
The City of Golden Valley seeks to provide intentional access regardless of social identity to all of its
programs and services. Below are the outlined objectives with corresponding department:
Objective Department(s)
Train 100% direct service providers on language
conversion software
Administrative Services
Develop strategies to build relationships with
low-income, linguistically, and culturally diverse
populations
Communications
Develop and implement strategies for
implementing culturally relevant programming
for youth
Parks and Recreation
Implement “Share First” approach through a
public data system
Legal
Develop a Golden Valley Police Department
interactive database
Police
Key Pillar 4: Advancement of Diversity, Equity, and Inclusion
The City of Golden Valley continuously analyzes processes, policies, procedures, and systems for
disparate outcomes and actively seeks opportunities to develop new tools to support sustainable
methods to reduce disparities and increase access. Below are the outlined objectives with
corresponding department:
Objective Department(s)
Assess and revise paid on-call firefighter
recruitment and hiring process to increase event
attendance and applications by 10 percent
Fire
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Complete organizational equity assessment for at
least two departments
Human Resources
Create regular, low-stakes opportunities for staff
to learn and discuss a variety of topics relating to
different social identities
Human Resources
Create two training sessions on equity in land
use/zoning for Planning Commission and City
Council
Legal
Complete and implement organizational equity
assessment
Community Development
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City of Golden Valley 2022 Equity Plan Assessment Findings and Results
Section 1: Equity Plan and Pillars Overview
This section asked departments to gauge their overall familiarity with the Equity Plan and the main
structure of it via the use of key pillars. The two prompts of this sections are the following:
1. My department is familiar with the pillars of the Equity Plan.
2. My department is familiar with their role in implementing various strategies and objectives of
the Equity Plan.
Equity Plan and Pillars Overview Findings and Results:
According to the results, 67% of departments across the City do agree that they are familiar with the
pillars of the Equity Plan. Roughly 22% of departments strongly agree with the familiarity of their role in
implementing the strategies and objectives present in the plan. While there is a sense of agreement
related to the plan itself and the structure of it, some departments disagree and indicated that they
don’t have great familiarity. Although the plan is interwoven into each department and the expectation
was for leadership in those departments to be aware, which should have resulted in full agreement but
didn’t. The lack of full agreement creates concern that the plan and all that is comprised of it was not
communicated consistently and well enough throughout its implementation as well as if a common
point of information like a dashboard could have been beneficial.
My department is familiar with the pillars of the Equity Plan.
Strongly Disagree Disagree Agree Strongly Agree Don’t Know
11% 22% 67% 0% 0%
My department is familiar with their role in implementing various strategies and objectives of the
Equity Plan.
Strongly Disagree Disagree Agree Strongly Agree Don’t Know
0% 11% 67% 22% 05
Section 2: Equity Tool
This section posed three prompts for departments to measure their familiarity, overall usage, and
assurance of usage with the main resource of the plan, the Equity Tool. The three prompts of this
sections are the following:
1. My department is familiar with the Equity Tool.
2. All contracts and procurement in my department use the Equity Tool.
3. Staff in my department ensure the Equity Tool is used and equity impact is considered in
departmental contracts, procurement, and processes.
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Equity Tool Findings and Results:
Even though more departments may agree of actually using the Equity Tool, there is still some
disagreement with the familiarity of it. This disconnect between familiarity and actual usage creates
concern that while the usage of it may be high that the unfamiliarity could create unintentional misuse
and the tool itself may create more confusion than help.
My department is familiar with the Equity Tool.
Strongly Disagree Disagree Agree Strongly Agree Don’t Know
5.5% 22% 56% 5.5% 0%
All contracts and procurement in my department use the Equity Tool.
Strongly Disagree Disagree Agree Strongly Agree Don’t Know
0% 11% 78% 11% 0%
Staff in my department ensure the Equity Tool is used and equity impact is considered in
departmental contracts, procurement, and processes.
Strongly Disagree Disagree Agree Strongly Agree Don’t Know
0% 11% 78% 11% 0%
Section 3: Status Review
This section asked for the analyzation of the current status for each department’s objectives within each
key pillar. In this analyzation, it was required for the status review column to be filled in with the
respective text fill-in. Additionally, departments were asked to provide further context regarding its
indicated status in the status review explanation column.
The following are the text fill-in indicators:
• Fully Implemented = each respective department has taken meaningful steps to implement this
objective and has measured the outcomes
• Mostly Implemented = on track for completion
• Minimally Implemented = delayed or encountering challenges with implementation
• Not Implemented = stuck, requires additional support or resolution to get back on track
Key Pillar 1 Objectives Results
Objective Department(s) Status Review Status Review Explanation
Create and implement
pay parity policy.
Human Resources Minimally
Implemented
Begun work at looking on
how to bring in lived
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experience into pay in
addition to using
established practices of
considering educational
and professional
experience. Encountered
both state and federal legal
barriers with additional
approaches to stated
objective, which required a
pause.
Create a more
intentional opportunities
for vendors through
updated procurement
process.
Legal Minimally
Implemented
All contracts that have
come from the legal
department have gone
through updated processes
that included revising
language in request for
proposals (RFP) to ask
about equity impact, share
out contracts to
disadvantaged business
enterprise lists, and using
data that is available.
Established and further
streamlined the Legal and
Equity Review process for
procurement documents
and RFPs. Additionally,
added an Equity
Consideration to Council
Executive Summaries to
further illustrate the impact
to community with
implemented contracts,
procurement processes,
and RFPs.
Human Resources Minimally
Implemented
When request for proposals
RFP) or contracts are
needed, they are submitted
through the Legal and
Equity Review. Data is also
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tracked on which methods
of communication
regarding departmental
contracts and RFPs have
been used and how many
applicants have come from
those methods.
Community
Development
Minimally
Implemented
Updated request for
proposals (RFP) and request
for quotes (RFQ) now
include language that
explicitly asks questions
related to equity whether
that is the applicant
providing their company’s
or businesses’ equity plans,
their process for
subcontracting to
disadvantaged business
enterprise, or providing
examples of how they have
taken steps to creating
equitable impact in their
respective work.
Utilized the process of the
internal Legal & Equity
Review for most contracts,
RFPs, and RFQs.
Public Works Mostly
Implemented
Used the state’s
disadvantaged business
enterprise (DBE) list in the
procurement process to
engage with more
organizations that are
minority owned and
operated. Although this
became part of the process,
the businesses and
organizations that do the
specific work needed are
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not always minority owned
or operated.
Request for proposals were
also redeveloped to ask
contractors to provide their
organization’s or
businesses’ equity plan and
placed importance on
subcontracting with DBEs.
Develop recruitment
tools and relationships to
increase applications and
find talent.
Human Resources Minimally
Implemented
Analyzed pre-employment
screening criteria for bias
and adverse impacts, which
resulted in a change of
vendor. Partnered with
BrookLynk for some
departments and other
internship programs to
create pathways of youth
employment and
experience in public
government work.
Fire Mostly
Implemented
Assessed the 2020/2021
hiring process and
determined specific needs
related to changing testing,
background investigation,
and interview questions.
These changes were
needed as they presented
barriers to specific
populations whether that
was with initially applying
or advancing through the
application process.
Police Mostly
Implemented
Partnered with the National
Latino Peace Officers
Association, Minnesota
Asian Police Officers
Association, National Black
Police Association, and
Somali American Police
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Association to develop
approaches to recruiting
and diversifying police
employment.
Public Works Fully
Implemented
Worked with different
external organizations and
entities such as high
schools, Summit Academy,
and workforce education
training (WET) programs to
recruit, build relationships,
and increase the awareness
of public works as a career
field.
Established an internal
departmental culture that
recruitment is a priority of
everyone, which helped to
shift perspective overall
and bring in new applicants.
Participate in at least one
of Hennepin County’s
DBE procurement
networking events for
small and emerging
businesses.
Community
Development
Minimally
Implemented
Have been aware of events
that occur but have not
connected fully so as to be
invited to participate.
Key Pillar 2 Objective Results
Objective Department(s) Status Review Status Review Explanation
Partner with additional
organizations and
schools to educate about
public works careers.
Public Works Mostly
Implemented
Built and fostered direct
contacts with schools in
Golden Valley and
neighboring cities, which
has brough in an increase in
applications for seasonal
positions but not full-time
roles. These contacts have
also helped to increase
applications from
candidates of color and
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additional marginalized
identities.
Key Pillar 3 Objectives Results
Objective Department(s) Status Review Status Review Explanation
Train 100% direct service
providers on language
conversion software.
Administrative
Services
Fully
Implemented
All direct service staff have
been trained in how to use
Propio Language Services
with communication
provided to all City
employees of how to access
these services when
needed. The services
provide direct translation
and interpreters for over
300 languages.
Develop strategies to
build relationships with
low-income,
linguistically, and
culturally diverse
populations.
Communications Minimally
Implemented
Worked successfully with
Parks and Recreation to
promote the community
garden plots for lower-
income residents and all
plots were reserved. Still
need to develop and use
metrics to gauge what
strategies would be
appropriate for each
department and a
dedicated budget for
services such as translation
of communication
materials.
Develop and implement
strategies for
implementing culturally
relevant programming
for youth.
Parks and Recreation Fully
Implemented
Expanded mobile
programming to reach
underserved
neighborhoods, partners
with northwest suburbs to
expand adaptive
programming for youth and
adults, and explored and
implemented culturally
specific events.
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Implement “Share First”
approach through a
public data system.
Legal Mostly
Implemented
Developed materials and
curriculum to engage
departments about how
systemic racism can be built
into public data systems.
Identified current practices
and polices that uphold
systems of exclusion,
specifically related to
housing and property
deeds.
Develop a Golden Valley
Police Department
interactive database.
Police Not Implemented Looking into several
interactive data dashboards
that can provide
community with crime data
and statistics but have not
yet built or implemented
them.
Key Pillar 4 Objectives Results
Objective Department(s) Status Review Status Review Explanation
Assess and revise paid
on-call firefighter
recruitment and hiring
process to increase
event attendance and
applications by 10
percent.
Fire Mostly
Implemented
Assessed current model of
on-call and made changes
to a duty crew model. This
change and the marketing
of this change has steadily
increased the applications
but not exactly by 10
percent. Additionally, a
change in radius
requirements to 12 minutes
has expanded the pool of
candidates.
Complete organizational
equity assessment for at
least two departments.
Human Resources Not Implemented Assessment and alignment
plans were created in 2022
with a plan to complete
them with City
Management and
Community Development,
but were never finished.
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Create regular, low-
stakes opportunities for
staff to learn and discuss
a variety of topics
relating to different
social identities.
Human Resources Mostly
Implemented
Topical training and
employee engagement
opportunities were done
through the internal Equity
Advancement Team.
Assessments to gauge
audience engagement or
comprehension need to be
developed.
Create two training
sessions on equity in
land use/zoning for
Planning Commission
and City Council.
Legal Minimally
Implemented
Partnered with American
Planning Association and
Just Deeds to develop the
overall training program.
Hired an outside consultant
to lead the curriculum
development of the
training.
Established future plans of
piloting the training in Twin
Cities metro cities before
expanding to other cities.
Complete and
implement
organizational equity
assessment.
Community
Development
Not Implemented Unaware of this specific
objective and no
assessment tool was
indicated, provided, or
assigned to this objective.
Section 4: Reflection on Plan Implementation
In the fourth section, departmental leadership were asked to answer questions related to the Equity
Plan implementation. This section posed the following two questions to be answered as it pertains to
their respective department:
• Question 1: Describe a time when you felt the implementation of these objectives went well.
What made it possible?
• Question 2: Beyond funding, staff and time, name 1-2 tools, resources, or working behaviors
that would have been helpful when implementing these objectives.
Below are identified themes and trends for each question:
• Questions 1:
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o Shift in thinking, perspective, and culture about the benefits and advantages of focusing
on the needs of specific communities.
o Recognition and then active removal of barriers at play, especially at it relates to
recruitment of employees.
o
• Questions 2:
o Having clear and specific measurable objectives that could be then measured.
o Better cross-departmental collaboration, connection, and communication.
o Ease of access to data and processes in place to collect data that can be easily
disaggregated.
Section 5: Preparing for Long-Term Success
In the last section, departmental leadership were asked to answer questions related to the long-term
success of actions taken during the implementation of the Equity Plan. This section posed the following
two questions to be answered as it pertains to their respective department:
• Question 1: Think about who benefited from your department’s equity actions to date, and why.
What is different for people, and how can we build on that momentum in the next action plan?
• Question 2: Think about the next 2 years as your department identifies and implements further
equity actions. Name 1-2 challenges that may affect the implementation as well as how this
might have unintended consequences internally with employees and externally with community
members.
Below are identified themes and trends for each question:
• Question 1:
o Youth benefited when programs and engagement were centered on their specific needs
of transportation, location, and fiscal costs.
o Departments and, in turn, staff benefited when initiatives and action were primarily
focused efforts of recruitment.
o Some departments were unable to evaluate the impact to people or community
because there is no identified method at the creation of the equity action.
• Question 2:
o Not having proper tools and resources to implement actions, incorporate equity
perspectives, and gather and assess data.
o Accessing community and community input in an empowering and collaborative
manner.
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o Change in staffing and knowledge retention, especially with an increase in retirement
and general turnover.
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City of Golden Valley 2022 Equity Plan Assessment Conclusions and
Recommendations
Conclusions
The Diversity, Equity, and Inclusion Commission (DEIC) and the Equity and Inclusion (E&I) Manager
collaboratively reviewed the assessment results. From the conducted review, the following areas of
success and opportunity for growth were identified:
• Ares of Success
o Establishing and fostering partnerships or relationships with external partners,
especially as it relates to recruitment, has shown to increase interest and applications.
o Adjusting requirements and providing opportunities so as to remove named and
identified barriers has increased participation and engagement as well as shifted
perception of that field of work in a positive manner.
o First identifying needs and then building and/or adjusting resources, services, and
opportunity to directly aim at that need.
o When executed, collaboration across departments allowed for named outcomes,
actions, and results to be more dynamic and culturally responsive.
• Areas of Opportunity for Growth
o Providing stronger, more structured community engagement efforts that aim to move
community into decision making roles, whether City-wide or departmentally.
o Having intentional time, focus, and money dedicated to DEI efforts and actions that are
relevant and reflective of that department’s work and responsibilities.
o Taking the initiative to use and implement assessment and evaluative tools, data and
databases, and project management to make informed and equity-focused decisions.
o Building in methods that directly assess and address who and how they are impacted by
the identified equity action.
While the GV Equity Plan itself does provide some guidance and grounding, it falls short in various ways
and in its overall implementation including the execution of each departmental objective. Although
department staff had a strong familiarity with the plan’s structure, many did not fully implement their
respective objectives. In the creation of the departmental objectives, staff either included vague
measurable outcomes or none at all, which created restrictions in accurately assessing their specific
work. As a result, it has led to ambiguous paths of accountability as well as required an alternative and
less effect manner of evaluating the success of the plan. Altogether, this illustrates a disconnect that
could come from shortcomings in communication of the plan, financial underinvestment for each
objective, deficiencies in cross-departmental collaboration and communication, and lack of command of
the responsibilities to implement each action.
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Recommendations
Future equity plans must be taken seriously and seen as an essential way of operating a city. Whether it
is from City Council or each department, to not view and implement a plan with both resolve and
resoluteness can have negative human consequences, further the mistrust of government, and create
clear disconnect from stated City values. Additionally, forthcoming equity plans and objectives must be
clear about their baseline of measurement and what inequities are addressed such as racial equity,
gender equity, health equity, and the like. With structure, accountability, cocreation, and clarity of
purpose and responsibility, plans such as these can become beacons of change, provide and create long
lasting impact, and move away from norms that are dangerous and harmful to norms that center
compassion, empathy, and liberation.
Taking this into consideration, the DEIC and E&I Manager jointly crafted the following
recommendations:
Overarching Equity Plan Recommendations:
1. Identify stakeholders with the work of the City and have pathways of involvement into
collaboration, decision making, and implementation.
2. Collaborate with City commissions and community members as well as use tools such as the
inclusive holiday and cultural calendar and IAP2’s spectrum of public participation to have a
holistic approach to developing and implementing equity actions.
3. Create attainable measurable outcomes for the established equity actions of each department
with built baselines of measurement and manners of evaluation for stated outcomes.
4. Establish explicit and defined financial investment both departmentally and City-wide to
implement equity actions and initiatives.
5. Determine specific roles or leaders, internally and externally, for each equity action and its
objectives with designated responsibilities to have more structured accountability,
collaboration, and completion.
Department Specific Recommendations:
1. Provide consistent, continuous, and clear communication about the Equity Plan to City
employees and community using various communication tools and accessible dashboards from
the Equity Team.
2. Have communication, whether internal or external, be an integral and inseparable component
of equity actions and initiatives.
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3. Make established equity actions and initiatives appropriately reflective of departmental
responsibilities and use a departmentally reflective equity lens to establish stated actions.
4. Reframe and continue training related to applying and using the Equity Tool and measures of
accountability tied to this tool.
5. Create a procurement process that is well structured to incorporate and involve Disadvantaged,
Minority, Women, Emerging, and Small Businesses (DMWESB) as well as bolstered through an
updated maintained city vendor system.
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Review of Future Draft Agendas
Meeting & Item Info
November 21, 2023 City Council Meeting - 6:30 PM
1A - Pledge of Allegiance and Land Acknowledgement
Presentation
New Employee Introductions
Proclamation Declaring Small Business Saturday on November 25, 2023
Consent - City Check Registers
Approval of City Check Registers
Consent - Licenses
Consent - Boards, Commissions, and Task Forces
Consent - Bid, Quotes, and Contracts
Approve Cost Share Agreement for Purchase of High Efficiency Street Sweeper with BCWMC
Approve Purchase of an Elgin Regen X Street Sweeper from MacQueen Equipment, LLC
Approve Purchase of a 2024 Ford Escape Hybrid from Ford of Hibbing
Approve Purchase of a 2024 Ford F-150 from Tenvoorde Ford, Inc.
Consent - Grants and Donations
Consent - Miscellaneous
Receive and File Previous Quarter's Financial Reports
Approve Update to City's Data Practices Policies, Resolution
Adopt Records Management Policy, Resolution
Receive and File 2022 Equity Plan Implementation Report
Adopt Resolution No. 23-XXX Approving Revised Final Plat for Sentinel GV
Public Hearing
Old Business
New Business
Second Consideration Updates to Animals Ordinance (goats)
Second Consideration Ordinance Amending Master Fee Schedule
December 5, 2023 HRA Meeting - 6:30 PM
Consent Agenda
Approval of HRA minutes
Receive and File Previous Quarter's Financial Reports
Public Hearing
Old Business
New Business
Public Comment & Adoption of HRA Budget & Levy
December 5, 2023 City Council Meeting - 6:30 PM
1A - Pledge of Allegiance and Land Acknowledgement
Presentation
Receive/Approve Community Service Commission Allocation Report and Resolution
Consent - Council Minutes
Approval of all November Council minutes
Consent - City Check Registers
Approval of City Check Registers
Consent - Licenses
Cigarette/Tobacco License Renewals
Therapeutic Massage Facility & Individual Therapist License Renewals
Consent - Boards, Commissions, and Task Forces
Consent - Bid, Quotes, and Contracts
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Meeting & Item Info
Approve Cooperative Agreement with BCWMC for Bassett Creek Restoration Project (Regent Ave to Golden Valley Rd)
MCES Private I&I Grant Agreement
RFP 2023 Audit
Consent - Grants and Donations
Receive/ File Annual Grants Report
Consent - Miscellaneous
Annual Designation of Polling Places for Upcoming Election Cycle, Resolution
Approve Resolution Granting City Council Consent and Authorization for the Housing and Redevelopment Adopted Tax Levy
Payable in 2024
Approve Resolution Adopting the 2024-2033 Capital Improvement Program
Approve Resolution Adopting the 2024-2025 Budget for Enterprise, Special Revenue and Internal Services Funds
Public Hearing
Old Business
New Business
Public Comment & Adoption of Budget and Tax Levy (including Truth in Taxation Hearing)
First Consideration - Repeal City Code Article XIX, THC Retail Establishment Licensing
December 12, 2023 City Council Work Session - 6:30 PM
Review Next Year's Legislative Priorities
CP Rail Regional Trail - Preliminary Route Recommendation
Handbook updates
Council Review of Future Draft Agendas
December 19, 2023 Special Council Open House - 5:30 PM
Out going elected officials open house/thank you
December 19, 2023 City Council Meeting - 6:30 PM
1A - Pledge of Allegiance and Land Acknowledgement
Presentation
Presentation of Bill Hobbs Human Rights Award
New Employee Introductions/Promotions/Swearing-In Ceremony
Consent - City Check Registers
Approval of City Check Registers
Consent - Licenses
Consent - Boards, Commissions, and Task Forces
Consent - Bid, Quotes, and Contracts
Approve Annual Bobcat Trade Out
Approve Contract with Municipal Advisor Service
Contract for Replacement of City Hall Roof Top Unit
Approve Agreement with Hennepin County for the 2024/2025 Sentencing to Service Program
2024 Contract for DeCola B and C Tree Planting
Consent - Grants and Donations
Consent - Miscellaneous
Resolution - Acceptance of Ongoing Donations
Set Upcoming Year's City Calendar and Meeting Dates
Approve Employee Handbook Updates
Annual Compensation Grid Update, Resolution
Public Hearing
2024 PMP Public Improvement Hearing
Sacred Communities (Zoning Text Amendment) (tentative)
Old Business 49
Meeting & Item Info
New Business
Second Consideration - Repeal City Code Article XIX, THC Retail Establishment Licensing and Adoption of a Resolution for
Summary Publication
January 2, 2024 City Council Meeting - 6:30 PM
Call to Order
Pledge of Allegiance and Land Acknowledgement
Oath of Office
Seating of the Council
Roll Call
Presentation
Consent - Council Minutes
Approval of all December Council minutes
Consent - City Check Registers
Approval of City Check Registers
Consent - Licenses
Consent - Boards, Commissions, and Task Forces
Consent - Bid, Quotes, and Contracts
Approve Engagement Letter - Auditing Services for Fiscal Year
Consent - Grants and Donations
Consent - Miscellaneous
Designation of Depository for City Funds, Resolution
Approval of Use of Credit Cards for Purchases
Adopt Resolution for the Annual Elections of the 2024-2025 Insurance Policy
Designation of Official Newspaper
Adopt 2024 Federal and State Legislative Priorities
Public Hearing
Old Business
New Business
January 9, 2024 City Council Work Session - 6:30 PM
Building Official Update
Annual Report from City Prosecutor
2024-2026 City of Golden Valley Equity Plan
Council Review of Future Draft Agendas
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