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JWC Agenda 11-01-2023AGENDA JOINT WATER COMMISSION November 1, 2023 – 1:30 pm Remote Attendance: Members of the public may attend this meeting via Microsoft Teams by calling 1-872-256-4160 and entering access code 119 801 16#. Questions/Comments: Members of the public who have questions about the commission or any items on the agenda should contact the staff commission liaison – RJ Kakach, Assistant City Engineer, rkakach@goldenvalleymn.gov, 763-593-8043. 1.Call to Order—Roll Call 2.Approval of Minutes – September 6, 2023 3.3M PFAS Class Action Settlement Discussion 4.2023 Financial Reports through Q3 5.TAC Update (Kakach) 6.Adjournment Joint Water Commission, September 6, 2023 Page 1 of 3 JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of September 6, 2023 The Golden Valley - Crystal - New Hope Joint Water Commission (JWC) meeting was called to order at 1:33 pm. Roll Call Present Tim Cruikshank, City Manager, Golden Valley Adam Bell, City Manager, Crystal Reese Bertholf, City Manager, New Hope Staff Present Dave Lemke, Operations Manager, New Hope Matt Rowedder, Utilities Maintenance Supervisor, New Hope Patrick Sele, Utilities Supervisor, Crystal Tim Kieffer, Public Works Director, Golden Valley Sue Virnig, Finance Director, Golden Valley Analeigh Moser, Accountant, Golden Valley Bernie Weber, Public Works Director, New Hope Mark Ray, Director of Public Works/City Engineer, Crystal Ben Perkey, Crystal RJ Kakach, Assistant City Engineer, Golden Valley Carrie Nelson, Engineering Assistant, City of Golden Valley Approval of Minutes August 2, 2023 Moved by Bell and seconded by Bertholf to approve the minutes of the August 2, 2023, Joint Water Commission (JWC) Meeting. Upon a roll call vote the following voted in favor: Cruikshank, Bell, and Bertholf. The following voted against: None. Motion carried. 3M PFAS Class Action Settlement Discussion The Commissioners discussed possible participation in the 3M PFAS Class Action Settlement. JWC Valve Replacement Project at 41st Ave and Douglas Dr Moved by Bertholf and seconded by Cruikshank to authorize the contract for the JWC Valve Replacement Project. Upon a roll call vote the following voted in favor: Cruikshank, Bell, and Bertholf. The following voted against: None. Motion carried. TAC Update Staff provided an update from the August 31, 2023, TAC meeting. Joint Water Commission, September 6, 2023 Page 2 of 3 Other Business Next meeting scheduled for December 6, 2023. Adjournment Chair Cruikshank adjourned the meeting at 1:57 pm. ATTEST: Carrie Nelson, Recording Secretary Chair Tim Cruikshank Joint Water Commission Memo November 1, 2023 Agenda Item #3 3M PFAS Class Action Settlement Prepared by Tim Kieffer, City of Golden Valley Public Works Director Summary There is a proposed class action settlement between 3M and public water systems in the United States related to PFAS contamination in drinking water. In the proposed national settlement, 3M will pay out somewhere between $10.5-12.5 billion. The funds will be split between two groups. •Phase one eligible claimants are public water systems that have detected PFAS before the settlement date, currently deemed June 23, 2023. •Phase two eligible claimants are public water systems that have not detected PFAS before the settlement date but are either required to test their drinking water for PFAS contamination pursuant to UCMR-5, or serve more than 3,300 people according to the Safe Drinking Water Information System. All active public water systems that meet one of the bullet pointed phases above will automatically be included in the class settlement but will need to file forms and provide additional documentation to support claims within the determined deadlines. Individual notices have been sent to impacted cities. Cities will need to decide if they should opt out or stay in this class settlement by December 11, 2023. Payments to class participants are proposed to start as early as July 2024 and go through 2036. There will be different deadlines and payouts for different phases over the next thirteen years. The League of Minnesota Cities has been working closely with the Minnesota Attorney General's Office and Minnesota Rural Water to understand the issues cities should consider in these decisions. The Minnesota Attorney General's Office plans to join a bipartisan group of more than 20 attorneys general in filing an objection to some of the proposed settlement provisions. Recommended Action Direct staff on next steps. \\Files\goldval$\Joint Water Commission\JWC Agendas\2023 JWC Agenda\11 - November\4- Preliminary 2023 Financial Reports- 11-1-23 Meeting JWC.docx Joint Water Commission Memo November 1st, 2023 Agenda Item #4 2023 Financial Reports through Q3 Prepared by Analeigh Moser, Accountant Summary Attached are the JWC financial reports for 2023 through quarter three. This includes our expenditures to date, along with our Capital Improvement Plan project balances to date. Financial or Budget Considerations None Recommended Action Motion to Receive Year-to-Date Reports: 2023 Joint Water Expenditures through Q3 2023 JWC Capital Improvement Plan Expenditures through Q3 Attachments o 2023 Joint Water Expenditures o 2023 JWC Capital Improvement Plan Expenditures 2023 2023 2023 ADOPTED Expenditures to Date Budget Remaining GENERAL FUND Expenditures Water Purchased: 7,952,715 6,880,850 1,071,865 .02/consumption (1) 45,000 29,488 15,512 Insurance: 65,000 96,579 (31,579) Utilities Electricity 250,000 189,630 60,370 Phone 7,350 3,098 4,252 Labor/Maintenance 120,000 139,172 (19,172) Professional Services: Professional Services 15,000 1,750 13,250 Rent remitted to members TOTALS $8,455,065 $7,340,567 $1,114,498 (1) Consumption billed through Sept 2023: 1,851,517,000 gals. Capital Improvement 2023 2023 2023 ADOPTED Expenditures to Date Budget Remaining Projects listed in CIP 1,508,250 127,570 1,380,680 TOTALS 1,508,250.00$ 127,570.25$ 1,380,679.75$ JWC FINANCIALS- BUDGET & EXPENDITURES TO DATE (9/30/2023) Column1 Column2 Column3 Column4 Column6 Column7 Column10 Column12 Column13 Paid in Budgeted Amount 2023 Budget 2023 2023 Budget Remaining Active Projects 50-16 Replace Trunk Valves 14-027 23,466 200,000 176,534 52-16 Tank Coating Repair (GV) 15-002 - - - 63-17 North Tower Blast & Repaint (NH) 15-003 - - - 70-18 SCADA Updates 14-029 - 40,000 40,000 - Inspect & Clean Resevoirs (CRY 2023) 16-006 - 50,000 50,000 Remaining Budget from 19-01 Resevoir Repairs to be moved to 16-006. Total $72,182 - Trunk Main Testing 17-004 - 10,000 10,000 - Security - All Towers & Pump Stations 14-037 45,910 200,000 154,090 - Replace Flow Meters 21-002 - - - 71-18 Rehab PCCP Pipe 18-001 - - - South Tower-Blast/Paint (NH)- 2023 or 2024 18-002 (16-004) - 78,250 78,250 73-18 Effluent Meters at Reservoir 19-002 - 55,000 55,000 - TH55 & Douglas Dr Underpass & Roundabout 23-006 6,782 300,000 293,218 - Water Tower Replacements 19-003 - 525,000 525,000 - Water Tower Inspections 19-004 - 50,000 50,000 22-005 Meter Pit Improvements 22-005 - - - 23-007 MCC Control Updates 23-007 41,212 - (41,212) Remaining budget from 65-17 & 67-17, totaling $1,073,545 will be included in 2024 adopted budget TOTALS 117,370$ 1,508,250$ 1,390,880$ GOLDEN VALLEY - CRYSTAL - NEW HOPE JOINT WATER COMMISSION CAPITAL IMPROVEMENT PROJECT SUMMARY Sep-23 Joint Water Commission TAC Meeting Thursday, October 26, 2023 9:00 AM 1. Towers – New Hope • MLR Tower – move to 2025 construction, up budget to closer to $3M, consider including altitude valve, 8’ no climb fence, and new gate, security cameras. Consider adding valves at tee and replacing hydrant. NH to continue working with KLM on design. 2. Pumps • Pumphouse Project Update 1. Bolton and Menk – design nearing completion – plans ready for review by next TAC meeting. A. Working with electrical engineer HVAC B. Moving transfer switch inside GV station 2. Including items below, GV in winter 2024/2025, Crys 2025/2026 A. Pump #4 at GV reservoir is original and needs to be replaced. Will include VFD. B. Pump #3 at Crystal is original and needs to be replaced. C. GV replacing valves and actuators between pump and manifold tee. 1. Waiting for pumping to slow down 2. Actuators have arrived D. Parts will be installed by GV Utilities and Crystal crews week of 10/30. E. Actuator replacement on GV Pump #2, Pump #4, and Pump #5 on Monday - Crystal will pump while GV replaces actuators. F. Need to fix both GV pumps before valve work at Crystal reservoir and NH Tower. G. GV will inspect motors and electrical annually once pump #4 is replaced. 3. Valves - • Crystal – valve replacement around pump house was moved future project to finalize scope of work and logistics. NEED TO MOVE START DATE BACK UNTIL AFTER MCC WORK COMPLETE AT BOTH STATIONS – SEE NOTE ABOVE (Summer 2026) • Meter update at same time as valve replacement in Crystal (~$40,000) • Olympia and Louisiana – bad gear box, need to evaluate scope of repair. • Will now do valves at 41st and Douglas this year – project complete • NH – 16” GV @ 42nd @ RR Bridge 4. SCADA - No update 5. Miscellaneous A. Medicine Lake Tower Parts Storage – complete B. Fiber - TAC agreed running fiber to all facilities is a long-term goal. o Existing Fiber - both emergency wells in Crystal, GV Tower, North Tower, and Crystal reservoir. o Proposed Fiber – GV Pumphouse (2023) – Final project walk through with LOGIS week of 10/30 C. Effluent Meter Pit – No update • Exploration work on top of existing pit will be postponed until time allows. D. Mpls Agreement Renewal 2024 – GV, Crystal, Mpls all approved • NH Council 11/13 • JWC 12/6 E. KLM Crystal Reservoir Inspection • Done – reviewing report, no major issues. F. 48” Gate Valve GV Meter Pit • Mpls assigned project manager • Excavated for MPLS engineers to design • Scheduled for fall 2024 G. Water Loss Messaging • Will discuss at next TAC meeting • Emergency Well Use messaging o Taste, color, odor, hardness o Enforcement H. Lead Services • Each City is being proactive on service inventorying • Reporting date: October 14, 2024 o Spreadsheet to fill out & submit I. PFAS Settlement • 3M settlement, each city will have to decide if they will join the settlement • Payments for 13 years • More discussion at JWC meeting on 11/1.