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JWC Agenda 12-06-2023DocuSign Envelope ID: 24810F0D-B1BC-48C1-96A3-25ACB9041A14 AGENDA JOINT WATER COMMISSION December 6, 2023 – 1:30 pm Remote Attendance: Members of the public may attend this meeting via Microsoft Teams by calling 1-872-256-4160 and entering access code 119 801 16#. Questions/Comments: Members of the public who have questions about the commission or any items on the agenda should contact the staff commission liaison – RJ Kakach, Assistant City Engineer, rkakach@goldenvalleymn.gov, 763-593-8043. 1.Call to Order—Roll Call 2.Approval of Minutes – November 1, 2023 3.JWC Wholesale Agreement with the City of Minneapolis 4.Resolution Delegating Authority for Paying Certain Claims to the Golden Valley Finance Department. 5.TAC Update (Kakach) 6.Adjournment Joint Water Commission, November 1, 2023 Page 1 of 2 JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of November 1, 2023 The Golden Valley - Crystal - New Hope Joint Water Commission (JWC) meeting was called to order at 1:32 pm. Roll Call Present Tim Cruikshank, City Manager, Golden Valley Adam Bell, City Manager, Crystal Reese Bertholf, City Manager, New Hope Staff Present Dave Lemke, Operations Manager, New Hope Matt Rowedder, Utilities Maintenance Supervisor, New Hope Patrick Sele, Utilities Supervisor, Crystal Tim Kieffer, Public Works Director, Golden Valley Sue Virnig, Finance Director, Golden Valley Analeigh Moser, Accountant, Golden Valley Bernie Weber, Public Works Director, New Hope Mark Ray, Director of Public Works/City Engineer, Crystal Ben Perkey, Crystal RJ Kakach, Assistant City Engineer, Golden Valley Carrie Nelson, Engineering Assistant, City of Golden Valley Maria Cisneros, Attorney, City of Golden Valley Stacy Woods, Attorney, City of New Hope Troy Gilchrist, Attorney, City of Crystal Sam Ketchum, Attorney, City of Crystal Approval of Minutes September 6, 2023 Moved by Bertholf and seconded by Bell to approve the minutes of the September 6, 2023, Joint Water Commission (JWC) Meeting. Upon a roll call vote the following voted in favor: Cruikshank, Bell, and Bertholf. The following voted against: None. Motion carried. 3M PFAS Class Action Settlement Discussion The Commissioners discussed whether each City should opt in or opt out of the 3M PFAS Class Action Settlement. Moved by Bertholf and seconded by Bell to bring the recommendation back to each City Council to opt out of both 3M PFAS Class Action Settlements. Upon a roll call vote the following voted in favor: Cruikshank, Bell, and Bertholf. The following voted against: None. Motion carried. Joint Water Commission, November 1, 2023 Page 2 of 2 2023 Financial Reports through Q3 Moved by Bell and seconded by Cruikshank to approve the 2023 Financial Reports through Q3. Upon a roll call vote the following voted in favor: Cruikshank, Bell, and Bertholf. The following voted against: None. Motion carried. TAC Update Staff provided an update from the October 26, 2023, TAC meeting. Other Business Next meeting scheduled for January 3, 2024. Adjournment Chair Cruikshank adjourned the meeting at 2:26 pm. ATTEST: Carrie Nelson, Recording Secretary Chair Tim Cruikshank Joint Water Commission Memo December 6, 2023 Agenda Item #3 Joint Water Commission Wholesale Agreement with the City of Minneapolis Prepared by Tim Kieffer, City of Golden Valley Public Works Director Summary The Joint Water Commission (JWC) currently purchases wholesale water from the City of Minneapolis. In 2004, the JWC approved a twenty-year contract which will expire at the end of 2023. Beginning earlier this year, the JWC Technical Advisory Committee began negotiating with Minneapolis on the terms of renewing the contract, and those negotiations have resulted in another proposed twenty-year contract term. The proposed contract primarily consists of minor language clean-up and clarification, methods of providing notice, lengthening the time for notice of service cancelation or suspension, and clarification of mutual indemnification rights. There is no proposed change to the process for calculating water rate adjustments, which was negotiated in 2013. The City of Minneapolis approved the proposed renewal agreement in October. Each JWC city is following the same process for contract renewal as in 2004, where the respective City Manager is authorized by the City Council to execute the agreement in their role as the appointed JWC Board Member. Recommended Action Motion to Approve Joint Water Commission Wholesale Agreement with the City of Minneapolis. AN AGREEMENT BETWEEN THE CITY OF MINNEAPOLIS, MINNESOTA AND THE GOLDEN VALLEY, CRYSTAL, NEW HOPE JOINT WATER COMMISSION THIS AGREEMENT (“Agreement”) made and entered into as of [1st day of January 2024], by and between the City of Minneapolis, a Minnesota home rule charter city (“Minneapolis”) and the Golden Valley, Crystal, New Hope Joint Water Commission ("JWC"), a joint powers board formed pursuant to Minn. Stat. §471.59 by the cities of Golden Valley, Crystal and New Hope, Minnesota, all municipal corporations in Hennepin County, Minnesota, WITNESSETH: WHEREAS, Minneapolis operates a municipal water system known as the Minneapolis Water Works (the “MWW”); and WHEREAS, JWC desires to obtain potable water service from Minneapolis and Minneapolis wishes to sell water produced by the MWW to JWC; and WHEREAS, MWW produces and distributes potable water in quantities sufficient to meet the obligations of this Agreement; and WHEREAS, the JWC has in place a water works system that serves the cities of New Hope, Crystal and Golden Valley; WHERAS, reliable potable water service is essential for public health, safety, and the economic vitality of a community; and WHEREAS, the parties have a demonstrated history of mutual cooperation in administration of past agreements for the delivery of water by Minneapolis through the MWW to the JWC. NOW, THEREFORE, it is mutually agreed as follows: 1. Definitions. a. "Agreement" means this Agreement between the City of Minneapolis and the Golden Valley, Crystal, New Hope Joint Water Commission. b. "AWWA" means the American Water Works Association presently headquartered in Denver, Colorado. c. “Contract Manager” means the party’s authorized agent for purposes of administration of this Agreement. d. "Customer" as the term used in this Agreement is a person, business, or entity recipient of water under this Agreement, other than the JWC or a municipality that is a member of the JWC. e. "JWC" means the Golden Valley, Crystal, New Hope Joint Water Commission formed by 2 the cities of Golden Valley, Crystal and New Hope in Hennepin County, Minnesota, pursuant to Minn. Stat. §471.59. f. “Minneapolis’s Cost of Service Model” means the Cost of Service Model that Minneapolis developed with HDR, Inc. to utilize for setting its wholesale consumers rates. The model is based on methodologies from AWWA’s M1 Principles of Water Rates, Fees and Charges manual. The model is a Microsoft Excel workbook which is updated every three (3) years by Minneapolis staff. g. “Minneapolis Water Works System or MWW” means all the facilities, personnel, and all associated costs required by Minneapolis to provide potable water service to the JWC pursuant to this Agreement. h. "Outside Customer" means persons, businesses, or entities outside the jurisdictional boundaries or corporate limits of the three cities constituting the JWC, Golden Valley, Crystal, and New Hope at the time of the execution of this agreement. i. "Points of Connection" means the locations where the JWC facilities connect, for the purposes of receiving potable water service, from the currently existing water distribution system owned and operated by Minneapolis as shown in the attached and hereto incorporated Exhibits 1 and 2. j. “Potable Water Service” means the drinking water provided to the Points of Connection (see Exhibits 1 and 2) that conforms to all requirements of the federal Safe Drinking Water Act and all requirements of the Minnesota Department of Health’s Public Drinking Water Program. 2. Potable Water Service from Minneapolis. a. Minneapolis shall make available potable water service as provided herein to the JWC from the MWW system for the JWC’s use within the corporate limits of the cities of Golden Valley, Crystal, and New Hope for a period of twenty (20) years in accordance with the terms and conditions of this Agreement. b. The JWC shall resell water purchased from Minneapolis exclusively to Customers located within the city limits of Golden Valley, Crystal and New Hope or other Outside Customers served by the JWC as of the execution date of this Agreement. On the date of execution of this Agreement, the JWC shall provide to Minneapolis, a written list that identifies the JWC's Outside Customers existing at the date of execution. The JWC shall only supply water from Minneapolis to Outside Customers not included in the aforementioned list if the JWC has received written approval from the Minneapolis Director of Water Treatment and Distribution Services, or such Director’s designee. Minneapolis shall not unreasonably withhold approval to supply water to additional Outside Customers, other than municipalities. 3 3. Services Provided. a. Minneapolis shall provide potable water service to the JWC in such quantities as shall be needed by the JWC up to a maximum of twenty-one million (21,000,000) gallons per day. The maximum amount may only be increased by a subsequent agreement in writing, executed by both parties. If the parties cannot agree upon an increased maximum daily water limit, the JWC, after written notice to Minneapolis of the JWC's intent to supplement, may supplement water from sources other than Minneapolis. b. Minneapolis and JWC shall partner to develop a daily delivery schedule for the flow rate and duration of water to be delivered considering the water demand profile of the JWC and its storage volume. JWC will endeavor to draw during off peak hours from 9:00 p.m. to 9:00 a.m. The JWC shall make every reasonable effort to adhere to this daily delivery schedule and will provide reasonable advance notice to Minneapolis when deviations are anticipated. c. If the JWC requests potable water service from Minneapolis in excess of the maximum daily volume defined in Section 3(a) on an intermittent, limited, and temporary basis, they shall submit such a request per the Notices section of this agreement. Minneapolis will provide additional potable water service to the JWC if Minneapolis determines that additional potable water service is available. Minneapolis shall confirm this service via the Notices section of this agreement. Water in excess of the maximum daily volume on any given day will be billed at a surcharge, as outlined in Section 8(f) of this Agreement. d. The JWC may develop an emergency backup water supply from other sources including groundwater. If the JWC develops an emergency backup water supply, this supply may be used only if the JWC notifies Minneapolis of its intended use and Minneapolis is unable to supply the JWC’s needs as defined in Section 3(a). JWC shall notify Minneapolis of its need to use the emergency supply via established emergency contacts. Minneapolis response to JWC’s notification shall be given within 8 hours via same emergency phone notifications with follow-up written email documentation within one business day via the Notices section of this agreement. e. The JWC shall own, operate, and maintain the water distribution system and storage facilities necessary to supply potable water service to its consumers from the points of connection. 4. Obligations of the JWC. a. The JWC shall make investments in and own all facilities necessary for the transmission, storage, and distribution of potable water service from the Points of Connection to its consumers. Exhibits 1 and 2 show the points of connection and ownership of facilities. b. The JWC shall operate and maintain its facilities at the Points of Connection to control excessive pressure fluctuations in the Minneapolis transmission system and prevent 4 cavitation in piping delivery systems and Minneapolis flow meters. 5. Maintenance. a. Engineering grade construction and maintenance records sufficient to identify the location of all parts and equipment at the points of connection shall be kept by both parties, all of which shall be subject to state law and reasonable inspection by each party’s personnel upon one week prior notice. b. The JWC may review any water quality data maintained by Minneapolis by giving one week prior notice. c. In the event of operational or water quality problems, or both, in the JWC water system, both parties shall work cooperatively to resolve such problems in a timely manner. Each party shall be responsible for the costs of all reasonably necessary work related to any operational or water quality problems which take place on its side of the Points of Connection between the two water systems. d. Minneapolis and the JWC shall follow the right of way ordinances and permitting requirements of the cities in which work is being performed. e. The parties desire to install a valve on the Minneapolis 48-inch transmission main between the two 24-inch connections supplying the Golden Valley Reservoir. This future valve is indicated as “FUTURE 48” BUTTERFLY VALVE WITH ACCESS VAULT” in Exhibit 2. Minneapolis shall design, procure, and install the valve and Golden Valley shall perform site restoration work associated with the project. The project costs of the valve installation project shall be shared on a 50% - 50% basis between the JWC and Minneapolis. Minneapolis shall submit plans and project cost estimate for JWC’s review and approval prior to commencement of installation. Minneapolis shall own the 48” valve and vault. 6. Measurement. The potable water service received by the JWC pursuant to this Agreement shall be measured by meters furnished and maintained by the City of Minneapolis at its own cost and expense and installed at the meter vaults identified in Exhibits 1 and 2. The meters shall be subject to annual inspection and testing by Minneapolis water personnel using the American Water Works Association (AWWA) standards for accuracy and tolerances of meters. Minneapolis shall share the results of said meter testing with the JWC within a reasonable amount of time following each testing. The cost of all testing initiated by Minneapolis shall be paid by Minneapolis. Notwithstanding, the JWC reserves the right to test the same said meters at its own expense after one week prior notice to Minneapolis. 5 7. Meter Reading and Billing. Meter reading and billing for services provided under this Agreement shall be in accordance with current Minneapolis practices and are subject to change at any time by Minneapolis. Payments for billed services shall be made by the JWC to Minneapolis on or before the due date noted on the bill. Failure of the JWC to make such payments will, in addition to liability therefore, subject the JWC to cancellation or suspension of services as stated in Section 13 below. 8. Rates. a. Water Rate: A new water volume rate will be established on January 1, 2024 and every January 1st thereafter based on the annual adjustment process, and the Cost of Service Model adjustment, as described in this section. b. Annual Adjustments: Annual adjustments to the water volume rate shall be made each year, based on the percentage change in the average monthly bill paid by a Minneapolis residential consumer compared to the previous year. For example, the percentage change from 2024 to 2025 in the average monthly bill will be used to adjust rates for wholesale consumers effective January 1, 2025. “Average monthly bill” shall be defined as the monthly bill for a Minneapolis residential consumer consisting of 7 billing units of potable water consumption and the fixed charge fee for a 5/8” meter. c. Cost of Service Model Adjustments: Minneapolis’s Cost of Service Model shall be updated every three years to set a new water volume rate effective January 1st of the year following the update of the model. For example, the Cost of Service Model will be updated in 2025 and new water volume rates for wholesale consumers will be effective January 1, 2026. f. Methodology: If and when Minneapolis seeks to change the methodology used in its Cost of Service Model, Minneapolis agrees to meet with the JWC’s Contract Manager to explain the potential changes to the currently accepted methodology prior to Minneapolis finalizing a change. g. Surcharge: In the event that the JWC’s daily purchase amount exceeds the maximum daily amount defined in Section 3(a), the amount delivered above the maximum will be charged at a surcharge rate of 115% of the JWC’s water rate. 9. Consumer Volume Restrictions. The Minneapolis City Engineer or their appointed representative may declare an emergency caused by shortage of water supply or lowering of water pressure in the water mains of Minneapolis and decide upon the proper method and duration of restrictions necessary. Restrictions imposed by Minneapolis Water Works upon its own customers shall be simultaneously imposed by the JWC upon its customers. Minneapolis will not impose restrictions on the JWC’s customers that are not imposed on Minneapolis customers, except in emergencies, in which case such restrictions shall be imposed upon mutual agreement of the parties. 6 In the event the Minnesota Department of Natural Resources implements the Statewide Drought Plan in response to low-flow conditions of the Mississippi River or drought conditions in the Mississippi Headwaters watershed, Minneapolis and JWC shall implement appropriate water use restrictions contained in their water supply plans with a goal of reducing water use to target goals above January levels. 10. Indemnification by the JWC. Except as to claims as to the quality of water prior to passing the Points of Connection for which Minneapolis shall indemnify the JWC pursuant to Section 11, below, the JWC agrees, to the extent permitted by law, to defend, indemnify and hold harmless Minneapolis, its officials, officers, agents, volunteers, and employees from any and all liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorneys’ fees, arising out of the JWC's operations or the actions or neglect of the JWC's officers, employees or agents, relating to the transport, use or disposal of water supplied pursuant to this Agreement, or from the use, installation, maintenance and repair of the JWC's facilities downstream from the Points of Connection of the Minneapolis distribution system to the JWC distribution system as set forth in this Agreement, and will assume the defense of any actions arising therefrom in which Minneapolis is made party defendant. Minneapolis shall give the JWC prompt notice of any such action. The foregoing indemnification, and any liability assumed by the JWC as a result thereof, shall be subject to the limits of liability and other provisions set forth in Minnesota Statutes, Chapter 466. Nothing herein shall be construed as a waiver of said limits of liability. 11. Indemnification by Minneapolis. Minneapolis agrees to defend, indemnify and hold harmless the JWC, its officials, officers, agents, volunteers, and employees from any and all liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorneys’ fees based on the quality of the water supplied to the JWC by Minneapolis prior to passing the Points of Connection, which arise from Minneapolis' operations or the actions or neglect of Minneapolis' officers, employees or agents pursuant to this Agreement, or from the use, installation, maintenance and repair of Minneapolis owned facilities inside or outside of Minneapolis or the reading of Minneapolis' master meters in the JWC’s vaults as depicted in Exhibits 1 and 2 by Minneapolis personnel, and will assume the defense of any actions arising therefrom in which the JWC is made a party defendant. The JWC shall give Minneapolis prompt notice of such action. Minneapolis shall not have any responsibility as to water quality problems or claims that relate to the quality of water within the JWC when those problems or claims do not relate to the quality of water at the time it was received by the JWC at the Points of Connection. The forgoing indemnification, and any liability assumed by Minneapolis as a result thereof, shall be subject to the limits of liability and other provisions set forth in Minnesota Statutes, Chapter 466. Nothing herein shall be construed as a waiver of said limits of liability. 7 12. Amendment, Modification, or Waiver. No amendment, modification or waiver of any condition, provision or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound or their duly authorized representative, and specifying with particularity the extent and nature of such amendment, modification or waiver. Any waiver by either party of any breach or default of this Agreement shall not impair or prejudice any right arising from any other breach or default. 13. Cancellation or Suspension of Service. Minneapolis shall have the right to terminate potable water service to the JWC for any default or breach of this Agreement by the JWC, but no such termination or suspension shall be made without one hundred eighty (180) business days written notice, in the manner specified in Section 14. The written notice shall identify the specific provisions of the Agreement that Minneapolis alleges the JWC has violated, and the JWC shall have a reasonable opportunity to remedy the alleged breach or correct any condition cited by Minneapolis as a cause for termination. When necessary to make repairs to, or changes in, its lines or system, Minneapolis may, without incurring any liability therefore, suspend service for such periods as may be reasonably necessary to make the repairs or changes. Unless such repairs or changes are due to an emergency, Minneapolis agrees to provide the JWC with reasonable advance notice of the suspension in service and the repairs and changes to be made, and to cooperate with the JWC to adjust the daily delivery schedule in anticipation of the suspension of service. Minneapolis shall not incur liability for interruptions in service which result from its inability to secure processing materials, breakdown or damage to processing, pumping, transmission or distribution facilities, acts of war, sabotage, work stoppage, labor disruptions or any other conditions or circumstances beyond Minneapolis’s reasonable ability to control. The JWC shall have the right to terminate potable water service from Minneapolis for any default or breach of this Agreement by Minneapolis, but no such termination or suspension shall be made without sixty (60) business days written notice, in the manner specified in Section 14. The written notice shall identify the specific provisions of the Agreement that the JWC alleges Minneapolis has violated, and Minneapolis shall have a reasonable opportunity to correct any condition cited by the JWC as a cause for termination. 14. Notices. Whenever written notice is required by this Agreement it shall be sent to the following Contract Managers, or their successor: For Minneapolis: Annika M. Bankston Director, Water Treatment & Distribution Department of Public Works City of Minneapolis 350 South 5th Street, Room 203 Minneapolis, MN 55415 annika.bankston@minneapolismn.gov 8 For the JWC: Timothy J. Cruikshank, Chair, Joint Water Commission 7800 Golden Valley Road Golden Valley, MN 55427 TCruikshank@goldenvalleymn.gov Notice shall be delivered in person, by courier, email with delivery and read receipt, or by U.S. Postal Service, first class postage prepaid. For deliveries by U.S. Postal Service, deliveries shall be assumed to have been received seven (7) days after deposit in a U.S. mailbox. Notice may also be delivered by email when the same notice is contemporaneously delivered in person, by courier, or by U.S. Postal Service, first class postage prepaid. Notwithstanding the former, email notification without read receipt is for convenience purposes and does not constitute official notice pursuant to this Agreement. Either party may change its designated Contract Manager or the address thereof by written notice as provided in this section. 15. Entire Agreement. This Agreement, any attached exhibits and any addenda or amendments signed by the parties shall constitute the entire agreement between the JWC and Minneapolis and supersedes any other written or oral agreements between the JWC and Minneapolis. 16. Nondiscrimination. The provisions of Minnesota Statute §181.59, Minneapolis Code of Ordinances §139.50, and any applicable local ordinance relating to civil rights and discrimination shall be considered a part of this Agreement as though fully set forth herein. 17. Counterparts/Electronic Signatures. This Agreement may be executed in one or more counterparts, each of which will be deemed to be an original copy of this Agreement and all of which, when taken together, will be deemed to constitute one and the same agreement. The facsimile, email or other electronically delivered signatures of the Parties shall be deemed to constitute original signatures, and facsimile or electronic copies hereof shall be deemed to constitute duplicate originals. 18. Minnesota Laws Govern. The laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the Parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County of Hennepin, State of Minnesota. Litigation, however, in the federal courts involving the Parties will be in the appropriate federal court within the State of Minnesota. 9 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in duplicate the day and year first above written by their duly authorized representatives. FOR THE JOINT WATER COMMISSION By: ______________________________ Tim Cruickshank (Golden Valley) By: ______________________________ Adam Bell (Crystal) By: ______________________________ Reece Bertholf (New Hope) FOR THE CITY OF MINNEAPOLIS, MINNESOTA Approved: __________________________________ Department Head responsible for Contract Monitoring for this Agreement Countersigned: ______________________________ Finance Officer Designee Approved as to Form By: ______________________________________ Assistant City Attorney 8"W.M.8"W.M.48"D.M.XERXES AVE. N.44th AVE. N. 12"W.M. GATE VALVE - MINNEAPOLIS RESPONSIBILITYEXHIBIT 1TO THE AGREEMENT BETWEEN THE CITY OF MINNEAPOLIS, MINNESOTAEXHIBIT #1 POINTS OF CONNECTION MINNEAPOLIS RESPONSIBILITY CITY OF CRYSTAL 24"W.M. JWC OWNERSHIP NO SCALE (CITY OF MPLS) JWC RESPONSIBILITY AND JOINT WATER COMMISSION(EXCEPT METER) 48" STEEL TRANSMISSION MAIN 4121 BRUNSWICK AVE N. CRYSTAL PUMP STATION METER - MINNEAPOLIS RESPONSIBILITY BUTTERFLY VALVE - JWC RESPONSIBILITY METER - JWC RESPONSIBILITY CURB CURB 45th AVE. N. CURB CURB CITY LIMIT MINNEAPOLIS MANHOLE BUTTERFLY VALVE MANHOLE AIR RELEASE VAULT HYDRANT (JWC) PTRGOLF COURSE WIRTH THEODOREEXHIBIT 2TO THE AGREEMENT BETWEEN THE CITY OF MINNEAPOLIS, MINNESOTAEXHIBIT #2 POINTS OF CONNECTION MINNEAPOLIS RESPONSIBILITY24" D.I.P.24" D.I.P.JWC OWNERSHIP48" STEEL TRANSMISSION MAIN (CITY OF MPLS) NO SCALE SKYLINE DRIVE GOLDEN VALLEY RESERVOIRAND JOINT WATER COMMISSION(EXCEPT METER)W ITH ACCESS VAULT FUTURE 48" BUTTERFLY VALVE BUTTERFLY VALVE - MINNEAPOLIS RESPONSIBILITY BUTTERFLY VALVE - JWC RESPONSIBILITY JWC RESPONSIBILITY METER MINNEAPOLIS RESPONSIBILITY FUTURE 6" AIR RELEASE MH 6" AIR RELEASE MH ACCESS MANW AY CURB \\Files\goldval$\Joint Water Commission\JWC Agendas\2023 JWC Agenda\12 - December\4 - Executive Summary -Delgation of Authority- JWC Dec 06 2023 Meeting REVISED.docx Joint Water Commission Memo December 06, 2023 Agenda Item #4 Delegation of Authority for Paying Certain Claims Prepared By Analeigh Moser, Accountant Summary Golden Valley Finance staff is recommending the approval of the attached resolution that will allow the staff to review claims, make payment, and allow electronic signature on payment claims. All checks and electronic payments would be reviewed at the subsequent meeting by the Commission. There are many advantages with this process: • Staff would have more time to meet the 35 day rule to have all claims paid (MN Statute 471.425, subd. 2a). • Discounts may be taken. • Phasing out the need for paper checks by electronic payments when able will create a more efficient payment process and reduce waste. Attachments • Resolution 23-05 Delegating Authority For Paying Certain Claims to the Golden Valley Finance Department. Recommended Action • Motion to Authorize Resolution 23-05 Delegating Authority for Paying Certain Claims to the Golden Valley Finance Department. Resolution 23-05 December 6, 2023 Member _________________ introduced the following resolution and moved its adoption: RESOLUTION DELEGATING AUTHORITY FOR PAYING CERTAIN CLAIMS TO THE GOLDEN VALLEY FINANCE DEPARTMENT WHEREAS, Minnesota Statute 412.271, subd. 1 provides that the Golden Valley – Crystal – New Hope Joint Water Commission has full authority over the JWC’s financial affairs, including the disbursements of public funds, and WHEREAS, Minnesota Statute 412.271, subd. 8 allows a Commission to delegate its authority to pay certain claims, and WHEREAS, the Joint Water Commission finds that there are numerous advantages to the Commission in delegating this authority to administrative official, and WHEREAS, the appropriate internal accounting and administrative control procedures relate to the payment of claims, and WHEREAS, the delegation to the Accountant, Accounting Supervisor, and Finance Director for paying certain claims and electronic payments, and for the City Manager or current JWC Chair to electronically sign approval for such claims, and NOW, THEREFORE BE IT RESOLVED, by the Joint Water Commission, that authority to pay certain claims is delegated to the position(s) listed above, and BE IT FURTHER RESOLVED, that claims lists of all claims paid will be presented to the Joint Water Commission for informational purposes at the next regular meetings after payment of the claims. _____________________________ Timothy Cruikshank, Chair ATTEST: _____________________________ The motion for the adoption of the foregoing resolution was seconded by Member _____________ and upon a vote being taken thereon, the following voted in favor thereof: whereupon said resolution was declared duly passed and adopted, signed by ______________ and his/her signature attested by the _______________. Joint Water Commission TAC Meeting Thursday, November 30, 2023 9:00 AM 1. Towers – New Hope – No update • MLR Tower – move to 2025 construction, up budget to closer to $3M, consider including altitude valve, 8’ no climb fence, and new gate, security cameras. Consider adding valves at tee and replacing hydrant. NH to continue working with KLM on design. 2. Pumps • Pumphouse Project Update 1. Bolton and Menk – plans finalized. A. Working with electrical engineer HVAC B. Moving transfer switch inside GV station 2. Including items below, GV in winter 2024/2025, Crys 2025/2026 A. Pump #4 at GV reservoir is original and needs to be replaced. Will include VFD. B. Pump #3 at Crystal is original and needs to be replaced. C. GV replacing valves and actuators between pump and manifold tee. 1. Work will be complete early December D. Need to fix both GV pumps before valve work at Crystal reservoir and NH Tower. E. GV will inspect motors and electrical annually once pump #4 is replaced. 3. Valves – No update • Crystal – valve replacement around pump house was moved future project to finalize scope of work and logistics. NEED TO MOVE START DATE BACK UNTIL AFTER MCC WORK COMPLETE AT BOTH STATIONS – SEE NOTE ABOVE (Summer 2026) • Meter update at same time as valve replacement in Crystal (~$40,000) • Olympia and Louisiana – bad gear box, need to evaluate scope of repair. • NH – 16” GV @ 42nd @ RR Bridge (2024?) 4. SCADA - No update 5. Miscellaneous A. Medicine Lake Tower Parts Storage – complete B. Fiber - TAC agreed running fiber to all facilities is a long-term goal. o Existing Fiber - both emergency wells in Crystal, GV Tower, North Tower, and Crystal reservoir. o Proposed Fiber – GV Pumphouse (2023) – Fiber into Pumphouse, waiting for switch install in pumphouse C. Effluent Meter Pit – No update • Exploration work on top of existing pit will be postponed until time allows. D. Mpls Agreement Renewal 2024 – All Cities approved, recommend approval by JWC • JWC 12/6 E. KLM Crystal Reservoir Inspection • Done – reviewing report, no major issues. F. 48” Gate Valve GV Meter Pit – prep work ongoing • Excavated for MPLS engineers to design • Scheduled for fall 2024 G. Water Loss Messaging • Will discuss at next TAC meeting • Emergency Well Use messaging o Taste, color, odor, hardness o Enforcement H. Lead Services - ongoing • Each City is being proactive on service inventorying • Reporting date: October 14, 2024 o Spreadsheet to fill out & submit I. PFAS Settlement – opt out, done • 3M settlement, each city will have to decide if they will join the settlement • Payments for 13 years • More discussion at JWC meeting on 11/1.