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01-02-24 City Council Agenda January 2, 2024 — 6:30 PM Council Chambers Hybrid Meeting 1.Call to Order 1A.Pledge of Allegiance and Land Acknowledgement 1B.Oaths of Office for Mayor Roslyn Harmon and Council Members Sophia Ginis and Maurice Harris for Terms Expiring on January 4, 2028 1C.Seating of the Council 1D.Roll Call 1E.Proclamation Honoring January 15th, 2024 as Reverend Dr. Martin Luther King, Jr. Day 2.Additions and Corrections to Agenda 3.Consent Agenda Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. 3A.Approval of City Council Minutes: 3A.1.Minutes of the Regular City Council Meeting of December 19, 2023 3B.Approval of City Check Registers 3C.Bids, Quotes, and Contracts: 3C.1.Approve Purchase of Self-Contained Breathing Apparatus from Clarey's Safety Equipment 3C.2.Approve Professional Services Agreement with Barna, Guzy & Steffen, Ltd. 3C.3.Approve Professional Services Agreement with Redpath and Company for Auditing Services CITY COUNCIL REGULAR MEETING AGENDA City Council meetings are being conducted in a hybrid format with in-person and remote options for attending, participating, and commenting. The public can make statements in this meeting during public comment sections, including the public forum beginning at 6:20 pm. Remote Attendance/Comment Options: Members of the public may attend this meeting by watching on cable channel 16, streaming on CCXmedia.org, streaming via Webex, or by calling 1-415-655-0001 and entering access code 2630 557 5927 and webinar password 1234. Members of the public wishing to address the Council remotely have two options: Via web stream - Stream via Webex and use the ‘raise hand’ feature during public comment sections. Via phone - Call 1-415-655-0001 and enter meeting code 2630 557 5927 and webinar password 1234. Press *3 to raise your hand during public comment sections. City of Golden Valley City Council Regular Meeting January 2, 2024 — 6:30 PM 1 for Financial Years 2023, 2024, and 2025 3C.4.Approve Professional Services Agreement-Professional Planning Consultant Services 3D.Approval of Use of Credit Cards for Purchases 3E.Designation of 2024 Official Newspaper - New Hope/Golden Valley Sun-Post 3F.Adopt Resolution No. 24-001 Designating Depositories for City Funds 3G.Adopt Resolution No. 24-002 - Annual Elections for the 2024-25 Insurance Policy 3H.Adopt Resolution No. 24-003 Delegating Authority to Authorize Temporary Assignment Pay 3I.Adopt Resolution No. 24-004 Approving 2023 Budget Carry Forward Adjustments 3J.Adopt Resolution No. 24-005 Approving Updated Employee Handbook 4.Public Hearing 5.Old Business 6.New Business 6A.Review of Council Calendar 6B.Mayor and Council Communications 1. Other Committee/Meeting updates 7.Adjournment City of Golden Valley City Council Regular Meeting January 2, 2024 — 6:30 PM 2 EXECUTIVE SUMMARY Human Resources 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 2, 2024 Agenda Item 1E. Proclamation Honoring January 15th, 2024 as Reverend Dr. Martin Luther King, Jr. Day Prepared By Seth Kaempfer, Equity and Inclusion Manager Summary The third Monday of each January honors the life, work, and legacy of Reverend Dr. Martin Luther King, Jr. This day provides us with a time to reflect on the historical accomplishments of the Civil Rights Movement while acknowledging the work that remains to achieve a society free from discrimination and injustice, particularly as related to race. This proclamation calls upon the community of Golden Valley to collectively understand the impact of Reverend Dr. Martin Luther King, Jr., as well as other important figures in the national Civil Rights Movement such as Bayard Rustin, Fannie Lou Hamer, Claudette Colvin, the Student Nonviolent Coordinating Committee, and Minnesota locals like Fredrick McGhee, Reverend Denzil Carty, and Nellie Stone Johnson. This proclamation also calls on the community of Golden Valley to recognize that many of the injustices named and fought against during the Civil Rights Movement are still present today, and that the continued advancement of equity and justice requires support from the community as a whole, which includes denouncing prejudice and oppression in all its forms. Legal Considerations This item did not require legal review. Equity Considerations This proclamation aligns with the City's commitment to diversity, equity, and inclusion and the City's welcome statement, and by honoring the work of Reverend Dr. Martin Luther King, Jr. and calling into focus the work of the Civil Rights Movement, it provides an opportunity for the community to learn and by understanding that to move forward in justice, it is vital to recognize one's history. Recommended Action Motion to adopt proclamation honoring January 15th, 2024 as Reverend Dr. Martin Luther King, Jr. Day. Supporting Documents Proclamation Honoring January 15th, 2024 as Reverend Dr. Martin Luther King, Jr. Day 3 CITY OF GOLDEN VALLEY PROCLAMATION RECOGNIZING MARTIN LUTHER KING, JR DAY JANUARY 15, 2024 WHEREAS, the City of Golden Valley recognizes and honors the work of Reverend Dr. Martin Luther King, Jr.; and WHEREAS, Reverend Dr. Martin Luther King, Jr. continues to posthumously be of influence through his efforts for and leadership in Black liberation and racial equity; and WHEREAS,Reverend Dr. Martin Luther King, Jr., through word and action, spread messages of perseverance against structures and systems of both economic and racial oppression, especially in the face of racialized violence and hatred; and WHEREAS,Reverend Dr. Martin Luther King, Jr. helped call into focus that a moderate and apathetic stance against racial inequity gives power to the oppressor and this stance “prefers a negative peace which is the absence of tension to a positive peace which is the presence of justice”; and WHEREAS,an act of Congress of the United States in 1983, declared the third Monday in January to officially honor Reverend Dr. Martin Luther King, Jr.; and WHEREAS,this day is also a time to reflect on the great work and advocacy of many individuals and organizations in the Civil Rights Movement such as Bayard Rustin, Fannie Lou Hamer, Claudette Colvin, the Student Nonviolent Coordinating Committee, and Minnesota locals like Fredrick McGhee, Rev. Denzil Carty, and Nellie Stone Johnson; and WHEREAS, this day as well as the work, impact, and legacy of Reverend Dr. Martin Luther King, Jr. and others are recognized and embodied through the work of Sweet Potato Comfort Pie and their annual Dr. Martin Luther King Jr. Holiday of Service on Sunday, January 14 th; and WHEREAS,many of the injustices and inequities, of which Reverend Dr. Martin Luther King, Jr. and Civil Rights leaders and activists raised awareness on, still prevail in current culture and institutions, and this day calls upon all to continue efforts in the name of eradicating all forms of institutionalized discrimination, prejudice, and oppression. NOW, THEREFORE, BE IT RESOLVED,that the City Council of the City of Golden Valley does hereby proclaim January 15, 2024, to be Reverend Dr. Martin Luther King, Jr. Day and call upon the people of Golden Valley to dedicate themselves 4 to and actively promote racial equity and justice, and the rejection of bigotry in all its forms. I, Mayor Rosyln Harmon, proudly certify this proclamation with my signature and the seal of the City of Golden Valley on Tuesday, January 2, 2024. _____________________________ Rosyln Harmon, Mayor 5 EXECUTIVE SUMMARY City Administration 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 2, 2024 Agenda Item 3A.1. Minutes of the Regular City Council Meeting of December 19, 2023 Prepared By Theresa Schyma, City Clerk Summary N/A Legal Considerations N/A Equity Considerations N/A Recommended Action Motion to approve the minutes of the Regular City Council Meeting of December 19, 2023. Supporting Documents 12-19-23 CC Minutes 6 December 19, 2023 —6:30 PM Council Chambers Hybrid Meeting CITY COUNCIL REGULAR MEETING MINUTES City Council meetings are being conducted in a hybrid format with in-person and remote options for attending, participating, and commenting. The public can make statements in this meeting during public comment sections, including the public forum beginning at 6:20 pm. 1.Call to Order Mayor Harris called the meeting to order at 6:30 pm. 1A.Pledge of Allegiance and Land Acknowledgement Mayor Harris led the audience in the Pledge of Allegiance and read the City’s Land Acknowledgement statement. 1B.Roll Call Present:Mayor Shep Harris (exited the meeting at 7:02 pm), Mayor Pro Tempore La Mere- Anderson, Council Members Sophia Ginis, Maurice Harris, and Gillian Rosenquist Staff present: City Manager Cruikshank, City Attorney Cisneros, Police Chief Green, Finance Director Virnig, and City Clerk Schyma 1C.Presentation of Bill Hobbs Human Rights Award Winner Equity and Inclusion Manager Kaempfer presented the staff report including the background of the award, involvement of the Diversity, Equity, and Inclusion Commission (DEIC), award criteria, nomination and review process, and introduced Michelle Christensen, the Bill Hobbs Human Rights Award winner. Michelle Christensen thanked members of the DEIC and City Council for the acknowledgement. She also recognized the helping hands at One Good Deed whose efforts have contributed so much to the community. DEIC Chair Lee Thoresen thanked Michelle Christensen for her service to the community. Mayor Harris spoke of the great work that Michelle Christensen and One Good Deed have done in the community. He also thanked the DEIC for their work with the award. Mayor Harris decided to take a point of personal privilege to speak during his final City Council meeting. He spoke about his journey as mayor of Golden Valley and thanked his family and close personal friends for their support over the past twelve years. 7 Mayor Harris announced that he needed to exit the meeting for the evening and turned the gavel over to Mayor Pro Tempore La Mere-Anderson. 2.Additions and Corrections to Agenda Motion by Rosenquist, Second by M. Harris to approve the agenda as submitted. Motion carried 4-0. 3.Consent Agenda Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. Motion by Rosenquist, Second by M. Harris to approve the Consent Agenda as revised: removal of Item #3F.2. Adopt Resolution No. 23-107, Accepting Donations for Ongoing Programs. Motion carried 4-0. 3A.Approval of City Council Minutes: 3A.1. Minutes of the Regular City Council Meeting of November 8, 2023 3A.2. Minutes of the Regular City Council Meeting of December 5, 2023 3B. Approval of City Check Registers 3C. Licenses: 3C.1. Approve Temporary On-Sale Liquor License - The Loppet Foundation 3C.2. Receive and File - Gambling License Exemption and Waiver of Notice Requirement - Sons of the American Legion Post 523 - Events on February 9 and March 22 3C.3. Receive and File - Gambling License Exemption and Waiver of Notice Requirement - Carondelet Catholic School 3C.4. Approve 2024 Cigarette/Tobacco License Renewals 3C.5. Approve 2024 Therapeutic Massage Facility License Renewals 3C.6. Approve Transfer of On-Sale Intoxicating Liquor License - JJ's Clubhouse 3C.7. Approve New Motor Vehicle Dealer License - Tesla, Inc. 3D.Boards, Commissions, and Task Forces: 3D.1. Accept Resignation from the Police Employment, Accountability, and Community Engagement Commission 3E.Bids, Quotes, and Contracts: 3E.1. Approve Purchase of a 2024 Ford F-150 Pickup from Boyer Ford Trucks, Inc. 3E.2. Approve Contract for Replacement of City Hall Roof Top Unit and Ductwork with JPMI Construction Co. 3E.3. Approve Change Order #1 for Douglas Drive and TH 55 Pedestrian Underpass and Mini-roundabout Project #20-15 3E.4. Approve Change Order #3 for SEA School-Wildwood Park Flood Storage Project #20-27 3E.5. Approve Sentencing to Service Program Services Agreement with Hennepin County 3E.6. Approve Professional Services Agreement with Ehlers Companies for Municipal Financial Advisory Services 8 3F.Grants and Donations: 3F.1. Adopt Resolution No. 23-106 to Accept 2023 Hennepin County Planning Grant Award 3F.2. Adopt Resolution No. 23-107, Accepting Donations for Ongoing Programs 3G.Approve 2024 City Calendar and Meeting Dates 3H.Adopt Resolution No. 23-108 Approving Compensation and Classification Tables 3I.Approve Resolution No. 23-109 Suspending THC Licensing Requirements in City Code, Section XIX 3J.Receive the City of Golden Valley Strategic Communications Plan Promoting Public Safety 3K.Authorize Filing Extension for Fretham 30th Addition Final Plat 3.Items Removed From the Consent Agenda: 3F.2. Adopt Resolution No. 23-107, Accepting Donations for Ongoing Programs Council Member Harris thanked everyone who donated to the Community Services Commissions fund for their generosity. Council Member Rosenquist also thanked everyone who donated to the Noah Joynes Youth Recreation Fund. Motion by M. Harris, Second by Rosenquist to adopt Resolution No. 23-107 Accepting Donations for Ongoing Programs. Motion carried 4-0 with unanimous approval.(In Favor: La Mere-Anderson, Ginis, M. Harris, Rosenquist. Opposed: N/A) 4.Public Hearing 4A. Public Hearing on Proposed Improvements for the 2024 Pavement Management Program, Project #24-01, Resolution No. 23-110 Assistant City Engineer Kakach discussed the staff report and noted that this is the final year of full reconstruction as part of the Pavement Management Program (PMP) that began in 1995. He also provided information regarding notifications to homeowners and grant programs that are available. Mayor Pro Tempore La Mere-Anderson opened the public hearing. As there were no comments, the public hearing was closed. Council Member Harris thanked residents for their patience during this program and noted that investing in public infrastructure is necessary for the long-term health for the City. Council Member Rosenquist agreed and also thanked staff for their hard work bringing this project to the finish line. Motion by Rosenquist, Second by M. Harris to adopt Resolution No. 23-110 accepting Feasibility Report, approving plans and specifications, ordering construction, and authorizing bidding of Certain Proposed Public Improvements for the 2024 PMP. 9 Motion carried 4-0 with unanimous approval.(In Favor: La Mere-Anderson, Ginis, M. Harris, Rosenquist. Opposed: N/A) 4B. Public Hearing and Consideration of Resolution No. 23-111 and Ordinance No. 775 for Future Land Use and Zoning Map Amendments at 604 Lilac Drive N Planner Campbell discussed the staff report including traffic counts, consistency with the 2040 Comprehensive Plan, surrounding commercial and office uses, neighborhood notification, discussion at Planning Commission, and review by the Metropolitan Council. Council Member Rosenquist asked about future use and the potential for increased traffic. Mayor Pro Tempore La Mere-Anderson opened the public hearing. Dwayne King, 4025 Wasatch Lane, stated he appreciated the questions and considerations taken to minimize traffic near the Luce Line Trail. Mayor Pro Tempore La Mere-Anderson closed the public hearing. City Attorney Cisneros discussed the voting requirements for each of the motions before the Council. Motion by M. Harris, Second by Rosenquist to adopt Resolution No. 23-111 to approve the requested amendment to the Future Land Use Map, changing the guided land use for 604 Lilac Drive N from Office use to Retail/Service use. Motion carried 4-0 with unanimous approval.(In Favor: La Mere-Anderson, Ginis, M. Harris, Rosenquist. Opposed: N/A) Motion by M. Harris, Second by Rosenquist to adopt Ordinance No. 775 to approve the requested amendment to the Zoning Map, changing the zoning for 604 Lilac Drive N from Office to Commercial. Motion carried 4-0 with unanimous approval.(In Favor: La Mere-Anderson, Ginis, M. Harris, Rosenquist. Opposed: N/A) 4C. Public Hearing and Consideration of: Resolution No. 23-112 amending the Future Land Use map for 4100 Golden Valley Road Ordinance No. 776 amending the Zoning map for 4100 Golden Valley Road Approval of a Preliminary Plan for Lot Consolidation of 4000 and 4100 Golden Valley Road Planner Campbell discussed the staff report, proposal, staff review, required notification to neighboring properties, discussion at the Planning Commission, Metropolitan Council review, and the proposed conditions for approval. 10 Representatives from Unity Christ Church, applicant and property owner, were in attendance and available for Council questions. Mayor Pro Tempore La Mere-Anderson opened the public hearing. Reverend Pat Williamson, senior minister at Unity Christ Church, spoke in support of the item and discussed the accessibility issues with the current building and plan. Dwayne King, 4025 Wasatch Lane, asked if there was going to be an increase in on-street parking on the roads in the surrounding neighborhood. Mayor Pro Tempore La Mere-Anderson asked the applicant to respond to the questions regarding parking. Rev. Williamson discussed their partnerships with local businesses to use their parking lots on the weekend and shuttle their attendees to Unity Christ Church. Mayor Pro Tempore La Mere-Anderson closed the public hearing. Council Member Rosenquist noted the change in the proposed conditions and asked why the the City is no longer requiring a six percent park dedication fee prior to release of the final plat. City Attorney Cisneros responded that after review of the statute and the action requested it was determined that charging a park dedication fee would not be consistent with the statute. Motion by Rosenquist, Second by Ginis to adopt Resolution No. 23-112 to approve the requested amendment to the Future Land Use Map, changing the guided land use for 4100 Golden Valley Road from Low Density Residential use to Institutional - Assembly use. Motion carried 4-0 with unanimous approval.(In Favor: La Mere-Anderson, Ginis, M. Harris, Rosenquist. Opposed: N/A) Motion by Rosenquist, Second by Ginis to adopt Ordinance No. 776, to approve the requested amendment to the Zoning Map, changing the zoning for 4100 Golden Valley Road from Single- Family Residential (R-1) to Institutional - Assembly (I-A). Motion carried 4-0 with unanimous approval.(In Favor: La Mere-Anderson, Ginis, M. Harris, Rosenquist. Opposed: N/A) Motion by Rosenquist, Second by Ginis to approve the proposed minor platting action subject to the following conditions: 1. All required drainage and utility easements shall be included on the final plat. 2. The applicant shall work with staff to modify access to 4100 Golden Valley Road by removing the existing curb cut and driveway and rerouting access through the north parking lot of the church to Mary Hills Drive. 3. The applicant shall incorporate any changes to the final plat required by Hennepin County as a result of their review. 4. The City Attorney will conduct a title review prior to approval of the final plat. Motion carried 4-0. 11 5.Old Business 6.New Business All Ordinances listed under this heading were eligible for public input. 6A. Second Consideration of Ordinance No. 774 - Local Sales and Use Tax Regulations and Adopt Resolution No. 23-113 Authorizing Summary Publication of the Ordinance City Clerk Schyma briefly discussed the staff report and the implementation date of April 1, 2024. Mayor Pro Tempore La Mere-Anderson opened the item for public comment. As there were no comments, the public comment session was closed. Council Member Rosenquist thanked the voters for investing in the future of the City. Motion by M. Harris, Second by Rosenquist to approve second consideration of Ordinance No. 774 for local sales and use tax regulations. Motion carried 4-0 with unanimous approval.(In Favor: La Mere-Anderson, Ginis, M. Harris, Rosenquist. Opposed: N/A) Motion by M. Harris, Second by Rosenquist to adopt Resolution No. 23-113 authorizing summary publication of Ordinance No. 774. Motion carried 4-0 with unanimous approval.(In Favor: La Mere-Anderson, Ginis, M. Harris, Rosenquist. Opposed: N/A) 6B. Review of Council Calendar Mayor Pro Tempore La Mere-Anderson reviewed upcoming city meetings, events, and holiday closures. 6C. Mayor and Council Communications 1. Other Committee/Meeting updates 7.Adjournment The meeting was adjourned by unanimous consent at 9:04 pm. Denise La Mere-Anderson, Mayor Pro Tempore ATTEST: ________________________________ Theresa J. Schyma, City Clerk 12 EXECUTIVE SUMMARY Administrative Services 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 2, 2024 Agenda Item 3B. Approval of City Check Registers Prepared By Jennifer Hoffman, Accounting Supervisor Summary Approval of the check register for various vendor claims against the City of Golden Valley. Document is located on city website at the following location: http://weblink-int/WebLink/browse.aspx?id=1000913&dbid=0&repo=GoldenValley The check register(s) for approval: 12-20-2023 Check Register 12-27-2023 Check Register Financial or Budget Considerations The check register is attached with the financing sources at the front of the document. Each check has a program code(s) where it was charged. Legal Considerations Not Applicable Equity Considerations Not Applicable Recommended Action Motion to authorize the payment of the bills as submitted. 13 EXECUTIVE SUMMARY Public Works 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 2, 2024 Agenda Item 3C.1. Approve Purchase of Self-Contained Breathing Apparatus from Clarey's Safety Equipment Prepared By Tim Kieffer, Public Works Director Dominique Guzman, Assistant Fire Chief Summary The self- contained breathing apparatus (SCBA) used by the Fire Department is 10 years old, reached the end of its useful life cycle, and is scheduled to be replaced. SCBA allows fire fighters to breathe in toxic environments. Staff recommends purchasing the SCBA using a Joint Powers Agreement that provides for the purchasing of SCBA. Financial or Budget Considerations The 2024-2033 Vehicle & Equipment Capital Improvement Program (CIP) included $605,000 for the purchase of SCBA (V&E-084) in 2024. The total purchase price is $428,035.82. Legal Considerations The proposed equipment will be purchased following Minn. Stat. § 471.59 Subd. 1 Joint Exercise of Power. Two or more governmental units, by agreement entered into through action of their governing bodies, may jointly or cooperatively exercise any power common to the contracting parties or any similar powers, including those which are the same except for the territorial limits within which they may be exercised. The agreement may provide for the exercise of such powers by one or more of the participating governmental units on behalf of the other participating units. Equity Considerations The purchase satisfies Pillar 3 of the Equity Plan by providing unbiased programs and services. Reliable fire service is essential for public health, safety, and the economic vitality of a community. Recommended Action Motion to approve Purchase of Self-Contained Breathing Apparatus from Clarey’s Safety Equipment in the amount of $428,035.82. Supporting Documents 14 Clarey's Safety Equipment Quote 15 Quote Date 10/13/2023 Quote # 20455 Bill To Golden Valley Fire Department Dominique Guzman 7800 Golden Valley Rd Golden Valley, MN 55427 Ship To Golden Valley Fire Department Dominique Guzman 7800 Golden Valley Rd Golden Valley, MN 55427 Clareys Safety Equipment 1725 Highway 14 East Rochester, MN 55904 Pricing Valid for Rep Opelt Thank you for the opportunity! Total Subtotal A Division of Ultimate Safety Concepts, Inc. Item Description Qty Amount Each Total X8914023305303 NFPA 2018 4.5 X3 Pro Air Pak with Snap-Change, Standard Harness, Standard C5 Regulator, Universal EBSS, and Integrated PASS/Pak-Tracker 55 5,585.64 307,210.20 FP1MK0000000000 Vision C5 Facepiece, Medium 60 300.23 18,013.80 804088-02 Neck Strap Assembly 60 38.19 2,291.40 200128-01 4.5 Carbon Cylinder with Snap-Change Valve - 30 Minute 110 760.67 83,673.70 200954-32 Rit-Pak III Assembly, 4500 PSI with carrying bag, shoulder strap, 6' UEBSS, 5' RIC hose, RIT-PAK III facepiece and Ez-Flo Regulator with Rectus Fitting 4 3,214.43 12,857.72 804723-01 4.5 Carbon Cylinder with CGA Valve - 60 minute 4 997.25 3,989.00 $428,035.82 $428,035.82 City of Golden Valley 01-02-24 Roslyn Harmon, Mayor Kirsten Santelices, Deputy City Manager 16 EXECUTIVE SUMMARY City Administration 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 2, 2024 Agenda Item 3C.2. Approve Professional Services Agreement with Barna, Guzy & Steffen, Ltd. Prepared By Maria Cisneros, City Attorney Summary This is a professional services agreement with Barna, Guzy and Steffen, Ltd. to perform human resources services as needed on an hourly basis, including but not limited to providing employment and labor counseling, serving as labor negotiator, and representing the City in arbitration and other employment matters. Financial or Budget Considerations All costs for these services will be paid out of existing budgets. No new funding is required. Legal Considerations Not applicable. Equity Considerations Not applicable. Recommended Action Motion to Approve Professional Services Agreement with Barna, Guzy & Steffen, Ltd. Supporting Documents Agreement for Labor and Employment Representation Services 17 18 19 20 EXECUTIVE SUMMARY Administrative Services 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 2, 2024 Agenda Item 3C.3. Approve Professional Services Agreement with Redpath and Company for Auditing Services for Financial Years 2023, 2024, and 2025 Prepared By Sue Virnig, Finance Director Summary Audits are mandated by the Office of the State Auditor for local governments and are also required for the sale of bonds and many other financial requirements. A request for proposal was available for audit firms for the financial years of 2023, 2024 and 2025. The firm selected will audit the City and Housing Redevelopment financials and prepare the report for the Office of the State Auditor. Financial or Budget Considerations The audit is budgeted for in the 2024 Council budget at $65,855. The amount will be budgeted for 2024 and 2025 in upcoming 2025-26 budgets. The audit for 2023 is $62,600. The city does not have a single audit for the 2023 financial year. Legal Considerations The contract has been reviewed. Equity Considerations Financial services contracts strive to advance the equity goals of the City by funding infrastructure, programs, and services that provide opportunities and resources for all. The process for adoption includes the ability for any member of the public to provide feedback. Recommended Action Motion to approve professional services agreement with Redpath and Company for 2023, 2024 and 2025 audit services. Supporting Documents City of Golden Valley Audit Proposal from Redpath and Company Contract for Audit Proposals-Redpath and Companies 21 Submitted by: Andy Hering, CPA Partner ahering@redpathcpas.com 651.407.5877 December 20, 2023  City of Golden Valley, Minnesota  For Fiscal Years Ending December 31, 2023 - 2025 Proposal for: Independent Professional Auditing Services 55 Fifth Street East | Suite 1400 | Saint Paul, MN 55101 | P: 651.426.7000 | F: 651.426.5004 | www.redpathcpas.com 22 City of Golden Valley, Minnesota 2 TABLE of CONTENTS Transmittal Letter ......................................................................................... 3 Why Redpath and Company? ...................................................................... 4 Independence .............................................................................................. 7 License to Practice in Minnesota ................................................................. 7 Firm Qualifications and Experience ............................................................. 8 Peer Review Report ................................................................................... 12 Team Qualifications and Experience ......................................................... 13 Similar Engagements ................................................................................. 18 Specific Audit Approach ............................................................................. 19 Audit Schedule ........................................................................................... 22 Experience with other Government Entities ............................................... 19 Specific Audit Approach ............................................................................. 20 Identification of Anticipated Potential Audit Problems ................................ 23 Sample Reports ......................................................................................... 24 Proposer Guarantees and Warranties ....................................................... 30 Schedule of Professional Fees and Expenses ........................................... 31 23 City of Golden Valley, Minnesota 3 December 20, 2023 Sue Virnig, Finance Director City of Golden Valley 7800 Golden Valley Road 763-593-8010 It is our pleasure to present this proposal to the City of Golden Valley, Minnesota (the City). We are excited about the opportunity to serve your needs. With over 50 years of experience serving local governments, Redpath and Company (Redpath) is well-positioned and eager to continue to deliver for you. The following is what you can expect from our long-term and continued relationship: A relationship based on more than just checking off boxes – Redpath has a process of providing value in which your assigned client manager, Andy Hering, is held accountable to deliver on our promise by spending time with you to identify issues and solutions. Your client manager will meet with you each quarter to discuss City activity and keep you up to date on changing accounting standards. This proactive approach and immersion into your organization provides an opportunity to discuss your operations and identify issues before they become findings in the audit—or adversely affect your operations. Your audit team will be your trusted advisors throughout the year – Think of them as an extension of your team. The City and their staff will benefit from a practical approach and collaborative relationship made possible by our rapid and unrivaled response to phone calls and email messages. You will also be offered insights and educational guidance that cannot be learned in a classroom setting but comes from a hands-on approach. Your audit team will spend time with you to help ensure your organization and team operates at peak performance. Your audit team maintains a goal of minimizing the amount of disruption to your team – The annual audit process will adhere to the agreed upon schedule. You can be sure that once the audit process commences, you will be the singular focus of your assigned audit team. Redpath has a 10 + 10 Process in which field results are delivered to the report signer within 10 days of fieldwork completion, and the initial audit report draft is delivered to you within another 10 days. Partner review will be conducted on site during final fieldwork. This approach and process ensures you will experience maximum efficiency, minimal team disruption, and a comprehensive, quality audit. Please refer to the Audit Timeline on page 21 and the Audit Schedule on page 22 for our commitment regarding completion of the audit of the 2023 financial statements. This proposal is a firm and irrevocable offer for a period of 60 days. Thank you for your consideration of Redpath. Sincerely, Andy Hering, CPA Partner 24 City of Golden Valley, Minnesota 4 WHY REDPATH and COMPANY? 1. Unrivaled Attention  Gain practical insights that will allow you to make smart, informed decisions.  Stay up-to-date with changing regulations, accounting standards, and industry conditions.  Receive rapid responses to phone calls and emails. 2. Trained and Experienced Staff  Leverage the expertise of 17 staff members dedicated to the government industry.  Government clients are not used as training opportunities for our entry-level staff.  Add full-service firm to your team which includes deep expertise beyond audit services. 3. No Surprises  You will not be surprised with a bill that has not been approved in advance.  A detailed planning process will ensure that all expectations are understood and met.  Audit findings will be discussed with you in detail to ensure all relevant information is considered. 4. Proactivity and Attention to Detail  Stay informed regarding conditions and changes in the industry that affect your operations.  Our big picture/small detail approach to working with you will consider the entire environment in which you operate while focusing on the unique details of your organization. 5. Timely Delivery with a 10 + 10 Goal  Field results are delivered to the audit partner within 10 days of fieldwork completion.  The draft report will be delivered to you within another 10 days. 6. An Efficient Audit Process  Our extensive use of technology allows for a seamless and efficient audit process whether in a remote or in-person working environment (our intention is to audit in-person).  A customized client-to-provide list will establish clear expectations. 7. Non-Confrontational Conversation  Your voice will be heard, and your input is of the utmost importance.  Open and honest dialogue provides an opportunity to discuss any changes to your operations or organizational goals that could affect your financial and accounting needs. 8. Audit Staff Continuity  Our approach is to maintain staff continuity at the senior level and above.  Staff turnover is typically lower than industry averages, in part because our ESOP structure provides an incentive for our employee-owners to be engaged and accountable for the success of the company—which translates into providing exceptional service for our clients. 9. Year-Round Availability  Our flat-fee billing approach allows you to reach out to your Redpath team throughout the year. 25 City of Golden Valley, Minnesota 5 Redpath Client Service Unrivaled Attention Redpath has a process (see following page) of delivering value where your client manager is held accountable to deliver on our promise by spending time with you to proactively identify issues and solutions. Your compliance requirements will be met with on-time deliverables, thorough communication, and a solid understanding of your operations and goals. We are a good fit for organizations that appreciate this kind of attention and access to their Redpath team year-round. The Redpath staff assigned to your account will hold monthly internal meetings to review a “task list” customized to your organization. The “task list” meetings keep the entire Redpath team informed of all compliance deadlines, your expectations, and your needs. Your client manager will then meet with key members of your team once per quarter. The purpose of these meetings is to identify and discuss financial, accounting, and audit topics that can help with fiscal year planning, annual audit preparation, and improvements to your processes and procedures. Continual interaction with you also provides an opportunity for accounting staff and others to discuss audit and accounting service questions—reducing the potential for unexpected issues or surprises. This high level of attention means you stay informed and up-to-date with changing regulations, accounting standards, and industry conditions that affect your operations. The quoted fees also provide access to your audit team throughout the year. If you have routine questions, assistance is only a phone call or email away—and all of your inquiries must be returned within 24 hours or sooner. Your client manager is held accountable for:  Delivering on our promise.  Meeting with you at regular intervals.  Making themselves—and staff—available to you throughout the year.  Understanding your industry, operations, and goals.  Active management, monitoring, and timely delivery of service.  Scheduling all compliance and planning meetings.  Providing continual guidance regarding new standards and regulations. 26 City of Golden Valley, Minnesota 6 27 City of Golden Valley, Minnesota 7 INDEPENDENCE Maintaining Independence We are independent with respect to the City as defined by generally accepted auditing standards. As such, we have no knowledge of any business, investment, or personal relationships with existing clients or with the City their officials, appointed employees or department heads, and personnel of our firm that would impair our independence or would cause a conflict of interest. Redpath will provide written notice of any relevant professional relationships entered into during the period of this agreement. In order to ensure Redpath employees are independent from our clients, each employee must complete an Independence Compliance Report when they are hired and annually thereafter. Monthly, Redpath publishes a client list and distributes it to all employees for review to determine whether there may be an issue of independence. At any time, if an employee is concerned that there may be an issue of independence, they should discuss it with their supervisor or service area leader in order to appropriately document and resolve the issue. LICENSE to PRACTICE in MINNESOTA Firm License Our firm is licensed and in good standing with the State of Minnesota. All assigned key professional staff are properly licensed to practice in the State of Minnesota. Our annual license is in effect from January 1 to December 31. We renew the license annually. To verify the firm’s status and license expiration, use the Find a CPA Firm search on the Minnesota Board of Accountancy website at www.boa.state.mn.us/findfirm.html. 28 City of Golden Valley, Minnesota 8 FIRM QUALIFICATIONS and EXPERIENCE Overview Redpath is a full-service public accounting firm helping individuals and organizations—including local governments, businesses, and nonprofits—make better and more informed decisions that contribute to their financial well-being. With approximately 200 staff in our St. Paul and White Bear Lake, Minnesota offices, the firm ranks as one of the largest in the Twin Cities metro area and a top 120 firm by revenue in the nation. Year founded: 1971 International Affiliation: HLB International Headquarters: St. Paul, Minnesota 2nd Office: White Bear Lake, Minnesota Ownership: ESOP (Employee Stock Ownership Plan) Management model: EOS® (“Traction”) Employees: 202 Partners: 17 Tax professionals: 59 Assurance and accounting professionals: 56 Advisory professionals: 32 Operations: 21 Administrative/support staff: 16 Top industries served: Government; Nonprofit; Manufacturing and Distribution; Construction, Real Estate and Engineering; Private Equity; ESOP; Technology Specialized Services  Audit and Assurance  GASB Implementation  ACFR Preparation Assistance, Including Government-Wide Conversion  Debt Service Fund Analysis  Utility Rate Studies  Cost Allocation Studies  Sales and Use Tax Compliance  Payroll Services  Internal Control Studies  Forensic Accounting  Employee Benefits  Agreed-Upon Procedures Entities Served  Cities / Towns  Public Utilities  Counties  CDAs / EDAs / HRAs  Charter Schools  Fire Relief Associations  Watersheds / Special Districts  Tribal Governments 29 City of Golden Valley, Minnesota 9 Why We Do What We Do We care about your success, are fun to work with, and love to bring value. We have the right systems, resources, and talent in place to exceed your expectations:  Proactive. Attentive client managers—backed by a system followed by all—are held accountable for delivery on our promise.  Innovative. Practical and efficient approach to delivering solutions instead of a larger firm’s bureaucracy and protocol.  Value-Driven Services. Focused on delivering value by solving, not selling. Association and Industry Involvement We train our staff to be thinkers, not robots. Thinkers understand government finance and apply their understanding in determining the right procedures and services for clients. There are many quality accountants that follow governmental accounting standards, but in today’s world, governmental services should be treated as more than a commodity. As such, we encourage our professionals to participate in local, regional, and national associations to help them be proactive in understanding the issues both the government and accounting industries face. Associations and groups with active Redpath employee participation or membership include the following:  AICPA Governmental Audit Quality Center.  AICPA Single Audit Resource Center.  GFOA Certificate Review Program.  League of Minnesota Cities.  Minnesota Association of County Auditors, Treasurers, and Financial Officers.  Minnesota Association of County Officers.  Minnesota Government Finance Officers Association.  Minnesota Society of CPAs. AICPA Governmental Audit Quality Center The Center is a national community of CPA firms that demonstrate a commitment to governmental audit quality and raise awareness about the importance of governmental audits. The Center provides members with best practices, guidelines, and tools CPAs need to perform quality governmental audits and better serve their clients. Members of the Center demonstrate their commitment by voluntarily agreeing to adhere to Center membership requirements, including designating an officer responsible for its governmental audit practice, establishing quality control programs, performing annual internal inspection procedures, and making the firm’s peer review report publicly available. AICPA Single Audit Resource Center Two of the Redpath team members assigned to your audit are a holders of the AICPA Advanced or Intermediate Single Audit Certificate. The certification requires the ability to evaluate and analyze the core concepts related to client acceptance, engagement planning, engagement analysis, concluding an engagement, and guiding principles for single audits as outlined in the AICPA Competency Framework: Governmental Auditing. Subjects must pass an intensive single audit exam. 30 City of Golden Valley, Minnesota 10 GFOA Certificate Review Program Five staff members are current/former reviewers in the GFOA Certificate Program. Certificate reviewers perform reviews of four to six Annual Comprehensive Financial Reports each year from governmental audits throughout the United States. Of the December 31, 2021 Annual Comprehensive Financial Reports submitted with Redpath assistance, 100% of them received the award. Minnesota GFOA Our participation includes committee membership, attendance at monthly meetings and annual conferences, seminar presentations, and governmental accounting training. Redpath government team members continue to teach the Advanced Accounting class (Rebecca Petersen and Andy Hering) as well as present an annual GASB update (Rebecca Petersen and Andy Hering) at the MNGFOA conference. Experience with HUD/REAC, Housing, and other Federal Programs We perform many HUD/REAC/housing audits on an annual basis. These audits involve entities in our nonprofit, government, and commercial service areas. We are aware of HUD nuances (the most challenging of all the federal agencies, in our experience) and dedicate resources to stay on top of HUD developments. We are a member firm of the Affordable Housing Association of CPAs (AHACPA). Minnesota Society of CPAs Our participation includes staff members active in the MNCPA. Staffing You can be sure that the senior staff assigned to your audit are experienced and part of our dedicated government industry practice area. They are expected to understand your organization and build relationships with your team to help ensure a smooth and efficient audit process year after year. This enables your team to focus on core job functions and priorities versus educating new audit staff every year regarding your organization’s unique processes, procedures, and goals. Your engagement team will be led by senior staff members, including a partner with 23 years of experience and a manager with 8 years of experience providing governmental audits. In addition, Melissa Johnson, a senior manager with 22 years of experience, will lead the single audit. Assigned staff members are experts in their service areas, rather than generalists—unlike some firms that require their employees to have broad expertise so they can be reassigned to different practice areas, as necessary. The work on this engagement will be performed by the St. Paul, Minnesota office. Your audit will be staffed with the following Redpath employees on a full-time basis:  One government service area audit partner (CPA).  One government service area audit senior manager (CPA) – single audit.  One government service area audit manager (CPA) – financial statement audit.  One government service area audit senior associate.  One government service area audit associate. 31 City of Golden Valley, Minnesota 11 In addition to government expertise, we have a full range of services at your disposal including:  Sales tax.  Employee benefit plans.  Payroll.  Regulatory audit assistance.  Temporary outsourcing and troubleshooting.  Internal control.  Assistance with the implementation of new accounting standards.  Performance and process optimization. With over a century of accumulated experience at the senior professional level, we have a pool of knowledgeable government auditors who understand this sector’s audit process. In addition to the leadership identified below, there are approximately 8 staff-level professionals dedicated to this industry. Your engagement will be consistently staffed with qualified experts. Name Position Government Experience Andy Hering, CPA Partner 23 Years Cathy Lydon, CPA Director 19 Years Rebecca Petersen, CPA Director 18 Years Melissa Johnson, CPA, MBA Senior Manager 22 Years Lyndsey Peck, CPA Senior Manager 10 Years Kasha Lundell, CPA Manager 9 Years Michi Nafarrete, CPA Manager 8 Years Megan Hansen, CPA Manager 4 Years Total 113 Years 32 City of Golden Valley, Minnesota 12 PEER REVIEW REPORT Maintaining High Standards Redpath’s quality control is subject to peer review under the AICPA’s Private Companies Practice Section. We are pleased to have continued our history of receiving a “pass” rating on our Peer Review Reports. The quality control review included a review of specific government engagements. We have had no federal or state reviews (desk or field) in the past three years. No disciplinary action, pending or historical, has been levied against us with any state regulatory body or professional organization in the past three years. 33 City of Golden Valley, Minnesota 13 TEAM QUALIFICATIONS and EXPERIENCE Partner, Director, Supervisory, and Staff Qualifications and Experience Redpath has been dedicated to the government industry since our inception in 1971. We have extensive background and success in working with cities, counties, community development agencies, housing authorities, relief associations, charter schools, and other government entities. With over 50 years of experience serving governmental entities, Redpath is well-positioned and eager to deliver value to the City. Size of Firm and Depth of Governmental Practice: Position Number of Employees Number of Licensed CPAs Number of individuals providing greater than 500 hours of governmental audits in last 3 years Partners 17 16 1 Directors 18 14 2 Senior Managers 22 20 2 Managers 27 20 3 Professional staff 81 18 8 Other staff 37 0 1 Total 202 88 17 Team Assignment We believe in developing long-term relationships and strive to maintain consistency in key assigned staff assigned from year to year. As part of our personal brand of service, you will deal one-on-one with senior Redpath staff. Your engagement will be staffed by the following Redpath senior professionals: Andy Hering, CPA – Partner Andy participates in planning meeting(s) with the City staff. He assists field auditors with complex technical issues, conducts final review, and signs reports. He also delivers the exit and final report presentation to the City Council. Andy will be the assigned client manager. Melissa Johnson, CPA – Senior Manager Melissa will be responsible for managing the single audit and will ensure City staff are aware of the evolving standards related to federal compliance. Michi Nafarrete, CPA –– Manager Michi participates in planning meeting(s) with the City staff. She is responsible for coordinating and performing fieldwork, supervision of audit staff, and reviewing audit work of the financial audit. 34 City of Golden Valley, Minnesota 14 In addition to the assigned team members above, we anticipate assigning one additional senior associate and one associate auditor (to be determined once scheduling of audit is confirmed) on a full-time basis. Dedicated Client Manager The City can expect the following from their Redpath client service manager:  Understanding of your organization.  Active management, monitoring, and timely delivery of services provided.  Deep knowledge of all Redpath services and products to recommend solutions as ad hoc needs arise.  Coordination of a year-end planning meeting.  Quarterly meetings to discuss City activities and GASB standard and uniform guidance changes. Continuing Professional Education All partners, directors, and professional staff of our firm are required to attain a minimum of 40 hours per year of continuing professional education (CPE). Included in the 40 hours per year requirement, partners, directors, and professional staff who work in the governmental area are required to have at least 24 hours of CPE directly related to the governmental environment and governmental auditing in a two-year period, in accordance with government audit standards. Hours of qualified Yellow Book CPE in governmental auditing and accounting over the past three years ending June 30: Personnel Position 2021 2022 2023 Total Andy Hering, CPA Partner 49 65 46 160 Melissa Johnson, CPA Senior Manager 46 40 42 128 Michi Nafarrete, CPA Manager 88 5* 0* 93 *Michi worked outside of public accounting during 2022 and a portion of 2023. Since joining Redpath in the fall of 2023 (after the reporting period stated above), Michi has obtained 36.5 CPE credits. Focused Expertise Assigned staff members are experts in their service areas, rather than generalists—unlike some firms that require their employees to have broad expertise so they can be reassigned to different practice areas as necessary. This focused approach ensures employees are taking relevant continuing professional education to develop expertise that can be directly, and immediately, applied to your organization. 35 City of Golden Valley, Minnesota 15 Andy Hering, CPA Partner ahering@redpathcpas.com | 651.407.5877 Andy is a partner at Redpath and Company, providing audit and accounting services to governmental entities (including relief associations) and charter schools. He assists clients with complex technical issues, helps implement new accounting standards, and consults on internal control best practices. Andy leads Redpath’s Government service area and ensures that staff are properly trained in accounting and auditing standards. He is a holder of the Intermediate Single Audit Certificate issued by the AICPA. The Intermediate Single Audit Certificate tests the auditor’s ability to plan, perform, and evaluate single audits in accordance with the latest requirements of the Uniform Guidance. Andy also serves as Redpath’s Knowledge Partner, meaning he is responsible for the firm’s quality control and adherence to professional standards. Education University of Minnesota - Carlson School of Management B.S., Accounting Professional Activities  American Institute of Certified Public Accountants  Minnesota Society of Certified Public Accountants  Minnesota Government Finance Officers Association (MNGFOA)  Minnesota Government Finance Officers Association, Board Member (2022)  Minnesota Government Finance Officers Association, former GFOA Special Reviewer Committee Member for the Certificate Program Service Expertise  Generally Accepted Accounting Principles (GAAP) implementation and interpretation  Government Accounting Standards Board (GASB) statement implementation and interpretation Presentations / Training  “GASB Update.” MNGFOA Annual Conference, 2022-2023  “Advanced Governmental Accounting.” MNGFOA, 2021-2023 36 City of Golden Valley, Minnesota 16 Melissa Johnson, CPA, MBA Senior Manager melissa.johnson@redpathcpas.com | 651.407.5896 Melissa Johnson, CPA, MBA, is a senior audit manager at Redpath and Company, where she specializes in the nonprofit and governmental audit and accounting services area. Melissa has almost two decades of experience working with federal awards for governmental, nonprofit, and commercial organizations. Prior to joining the Redpath team, Melissa worked as an auditor with the U.S. Department of Defense providing audit services to various governmental agencies. Melissa has served as a committee member for the National Seminar for Government Contracts and has provided training on federal compliance requirements, application of cost accounting standards, and internal control requirements necessary to administer federal contracts. Melissa is a holder of The Advanced Single Audit Certificate issued by the AICPA. The Advanced Single Audit Certificate requires the ability to evaluate and analyze the core concepts related to client acceptance, engagement planning, engagement analysis, concluding an engagement, and guiding principles for single audits at an advanced level as outlined in the AICPA Competency Framework: Governmental Auditing. Additionally, she has also provided single audit training at the MNCPA Audits of Local Governments Conference. Relevant continuing professional education includes the GFOA Annual Governmental GAAP Update and AICPA’s Governmental and Not-For-Profit Training Program. Education  Concordia College, B.A., Accounting  Keller Graduate School of Management, M.B.A. Professional Activities  Nonprofit Financial Group  Minnesota Council of Nonprofits  American Institute of Certified Public Accountants  Minnesota Society of Certified Public Accountants  Former National Reviewer: Certificate of Achievement in Financial Reporting Program Minnesota Government 37 City of Golden Valley, Minnesota 17 Michi Nafarrete, CPA Manager mnafarrete@redpathcpas.com | 651.255.9356 Michi is a manager in the governmental service area at Redpath and Company. She has deep expertise in providing financial and single audits to a diverse client base, including rate-regulated entities and large utility districts. She also brings years of experience in corporate finance and management, including time spent as a corporate controller. Michi is competent in strategic planning, systems development, financial controls development and implementation, budgeting and finance management, cash-flow management, and financial reporting and analysis. Michi joined Redpath and Company in fall of 2023. Education  University of the Philippines, B.S., Business Administration and Accountancy Professional Activities  American Institute of Certified Public Accountants Service Expertise  Generally Accepted Accounting Principles (GAAP) implementation and interpretation  Generally Accepted Governmental Auditing Standards (GAGAS)  Internal Control Assessments 38 City of Golden Valley, Minnesota 18 SIMILAR ENGAGEMENTS Client References Below are the most significant engagements performed in the last three years that are similar to the engagement described in the request for proposal. Each city was awarded the GFOA Certificate of Achievement for Excellence in Financial Reporting for each of the past three years. Entity Contact Scope Total Hours City of Andover Partner: Andy Hering Senior: Paige Evavold Lee Brezinka 763-767-5115 l.brezinka@andovermn.gov  Financial audit (GAGAS)  Legal compliance audit  Federal single audit (’20 & ’22) 284 City of Blaine Partner: Andy Hering Manager: Lyndsey Peck Bonnie Friedrich 763-785-6131 bfriedrich@blainemn.gov  Financial audit (GAGAS)  Legal compliance audit  Assistance with ACFR  Federal single audit (’20 & ’22) 397 City of Bloomington Partner: Andy Hering Manager (single audit): Melissa Johnson Amy Sevig 952-563-8704 asevig@bloomingtonmn.gov  Financial audit (GAGAS)  Housing & Redevelopment Authority  Legal compliance audit  Federal single audit (’22) 575 City of Lino Lakes Partner: Andy Hering Manager: Melissa Johnson Hannah Lynch 651-982-2405 hlynch@linolakes.us  Financial audit (GAGAS)  Legal compliance audit  Preparation of ACFR  Federal single audit (’20 & ’22) 336 City of Waconia Partner: Andy Hering Manager: Megan Hansen Nicole Meyer 952-442-3108 nmeyer@waconia.org  Financial audit (GAGAS)  Legal compliance audit  Preparation of ACFR  Federal single audit (’20) 319 39 City of Golden Valley, Minnesota 19 SPECIFIC AUDIT APPROACH Audit Approach Overview Every audit requires individual attention. Whether we are auditing the entity two years in a row, or two different entities of similar size, each audit receives individual attention and a customized approach. This approach is necessary to deliver a quality audit and to provide assurance. Auditing should never be mechanical using the same procedures and processes over and over again. Listed below are some of the steps we take to ensure every audit receives customized attention:  Encourage staff to think “outside-of-the-box.”  Evaluate the risk of a material misstatement by conducting interviews with staff inside and outside of Finance. This approach gives us a more thorough understanding of what’s happening throughout the organization.  Use audit programs as a menu of potential procedures, not as a checklist. We evaluate risk of misstatements first and then identify and perform procedures that respond to the identified the risk.  Focus on transactions and use data mining software for assistance to uncover red flags in payroll, disbursements, and journal entries.  Employ sampling methods in areas where it is deemed efficient and effective. Client/Audit Firm Relationship Our firm approaches each audit with the understanding that we work for the City Council and that we work with the City staff to obtain the necessary information to conduct the audit. Our working relationship with the City Council will include the following:  Issuance of annual engagement letter (contract). The engagement letter addresses auditor responsibilities, management’s responsibilities, scope of services, and fees.  Available throughout the year. Audit staff are available throughout the entire year to respond to inquiries.  Presentation of audit results. This presentation includes a review of all reports issued. Our working relationship with the City staff will include the following:  Quarterly meetings. The client manager coordinates periodic meetings with the City staff. The purpose of these meetings is to identify and discuss financial, accounting, and audit topics. New GASB Statements are discussed well in advance of implementation dates and training on new standards is built into the client manager meetings. These meetings are generally held quarterly.  Audit planning meeting. Prior to year-end, the partner and manager meet with the City staff to discuss the upcoming audit. This meeting includes establishing a timeline for each audit segment.  Audit exit meeting. At the conclusion of the audit, the partner and manager meet with City staff to review draft audit reports. This provides City staff the opportunity to review the audit reports prior to issuance. 40 City of Golden Valley, Minnesota 20 Audit Effectiveness and Efficiency Redpath is committed to continuously improving the effectiveness and efficiency of our audits. This commitment is evidenced by the following:  Use of Citrix™ servers enabling staff to connect to our main server from any location.  Employment of data mining techniques to identify unusual transactions, search for duplicate payments, sort financial data for audit test purposes, and analyze payroll and vendor payments.  Enhanced use of trial balance and document management software to more efficiently and easily link trial balance data to create electronic work papers.  Empower our employees with information to provide better client service through a Client Relationship Management (CRM) system.  Client portal system facilitating the secure and efficient exchange of documents.  As much as possible, during our audit we attempt to use existing records and documentation, such as budgets, organizational charts, manuals, programs, and other written policies and procedures. This reduces the burden placed on City staff when preparing for the audit.  Contract relationship with the firm Account-ability Plus, LLC to assist with refining our audit process and approach. Account-ability Plus, LLC is led by Al Anderson, CPA, who is a former member of the AICPA’s Assurance Services Executive Committee. Service Approach We take the approach that we provide a service, not a commodity. We will investigate the details. Our approach is a good fit for organizations that expect high quality-services. Our clients value our responsiveness to their needs and the assurance provided by our services. Please feel free to contact our client references who can comment on their experience with Redpath. We currently anticipate the majority of the City’s audit will be conducted remotely. During remote fieldwork, we schedule daily Teams meetings with the entire audit team and client staff to create an opportunity to ask questions, provide status updates and keep the audit on track. When client software and technology policies allow, we will request secure remote access to document management systems (such as Laserfiche) to allow audit staff to efficiently obtain supporting documentation. 41 City of Golden Valley, Minnesota 21 Audit Timeline We strive to build efficiency in our execution and timing of our audit engagements. We commit to perform the work within the mutually agreed-upon timeframe. The timeframe identified below assumes that the City is prepared for the audit as agreed-upon and no significant issues or delays are encountered. We will work with the City to determine a timetable for the audit, and we anticipate the following segments: Segment Level of Staff General Audit Hours 1. Initial entrance conference (January 2024). This meeting will be followed by audit planning to customize the audit approach and meet the particular needs of the engagement. All Levels 50 2. Preliminary fieldwork (June 2024 / December or January in subsequent years) includes disbursement testing, internal control evaluation, walkthroughs and risk assessment, and legal compliance. Manager and Staff 45 3. Final fieldwork (June – early July 2024 / mutually agreed upon dates in subsequent years) includes testing of balances and transactions, substantial review of workpapers, review of draft financial statements and draft audit reports. All Levels 165 4. Final reviews, edits of reports, and exit conference to review drafts of all reports (by July 31, 2024 / by June 15th in subsequent years). Assistance with GFOA certificate comments. All Levels 65 5. Issuance of final opinions and reports (by August 15, 2024 / by June 30, 2024 in subsequent years) followed by a presentation to the City Council. Partner 10 Audit Areas of Emphasis For many years, we have used a risk-based approach which more recently has been mandated by auditing standards. Using this approach, we develop a preliminary audit strategy based on risk and continually evaluate the approach throughout the engagement. This process results in a dynamic engagement rather than a canned approach. Areas of emphasis may change from year to year and some procedures are altered every year to guard against complacency. Communication During the planning stage, we establish two-way communication with management and those charged with governance. We will ask if you have any preferred method of communication, concerns, or requests. All draft audit reports will be reviewed with you prior to issuance. The exit conference provides a forum to discuss issues raised during the engagement and to obtain an understanding of all audit reports prior to issuance. Sampling We will use sampling methods in any area where it is deemed efficient and effective. Typically, we use sampling for disbursements (check, ACH, credit card), payables, and other areas. We follow the guidance set by AICPA standards when determining our sample size. 42 City of Golden Valley, Minnesota 22 Analytical Procedures While the “audit of the future” is yet to be defined, it’s certain to include more real-time auditing and greater use of data analytics. Redpath has been using data mining software for several years. The information gathered through the software provides more powerful insights and recommendations for organizational improvement opportunities. Trends, patterns, outliers, and correlations are more easily identified and detected for more efficient and accurate audit results. Our firm uses analytical procedures in the planning and final review stages as required by audit standards. We also use analytical procedures as substantive testing for areas in which we believe such procedures are effective. Understanding of Your Internal Control We will request copies of your policies and procedures manuals. We will also interview the appropriate staff to gain a further understanding of the design of the internal control structure. Laws and Regulations Laws and regulations that are subject to audit test include applicable statutes as compiled by the Office of the State Auditor in the Minnesota Legal Compliance Audit Guide. Technology In order to provide a more efficient and secure document exchange while continuing to promote a paperless work environment, Redpath uses a Suralink file portal. Suralink provides a more transparent way to request and receive information, is updated in real-time, and adds an additional level of clarity and organization of information. Suralink allows for:  A single source of requests to replace multiple email trails.  Client access to deliverables 24/7.  More visibility of requested information and what is provided by both firm and client perspectives.  More accountability on both sides, which includes an audit trail of exchanges.  More monitoring capabilities on the status of engagements through the use of dashboards and reporting. Suralink, along with ShareFile, also assists clients and auditors when working in a remote environment. Using secure methods, data related to the audit can be accessed by either party from anywhere, eliminating the need for exclusively on-site fieldwork. We are flexible and can perform the audit remotely, on-site, or a combination of the two. Redpath employees routinely conduct meetings using Microsoft Teams and Zoom. AUDIT SCHEDULE Please refer to the Audit Timeline summarized above. For the audit of the 2023 financial statements, we expect to begin our procedures in mid-June 2024 and have substantially all audit testing completed by July 15, 2024 with a goal to issue finalized audit reports by August 15, 2024. During future years, we will work with City staff to established mutually agreed upon dates so that the audit is issued by June 30 of each year. The firm’s ability to adhere to the required audit schedule assumes that the City is prepared for the audit as agreed-upon and no significant issues or delays are encountered. 43 City of Golden Valley, Minnesota 23 IDENTIFICATION of ANTICIPATED POTENTIAL AUDIT PROBLEMS Resolution Process We are not aware of any specific anticipated problems. However, should any situations arise during the course of our audit, our approach to resolving these problems generally is as follows: 44 City of Golden Valley, Minnesota 24 SAMPLE REPORTS 45 City of Golden Valley, Minnesota 25 46 City of Golden Valley, Minnesota 26 47 City of Golden Valley, Minnesota 27 48 City of Golden Valley, Minnesota 28 49 City of Golden Valley, Minnesota 29 50 City of Golden Valley, Minnesota 30 PROPOSER GUARANTEES and WARRANTIES I. The proposer certifies it can and will provide and make available, as a minimum, all services set forth in Section II, Nature of Services Required. II. Proposer warrants that it is willing and able to obtain an errors and omissions insurance policy providing a prudent amount of coverage for the willful or negligent acts, or omissions of any officers, employees or agents thereof. III. Proposer warrants that it will not delegate or subcontract its responsibilities under an agreement without the prior written permission of the City of Golden Valley. IV. The proposer warrants that it does not have any conflicts of interest with the City of Golden Valley, its management staff, or its elected officials. V. The proposer warrants that the Firm and all key professional staff are properly licensed to practice in the State of Minnesota. VI. Proposer warrants that all information provided by it in connection with this proposal is true and accurate. Signature of Official: Name (typed): Andy Hering Title: Partner Firm: Redpath and Company, LLC Date: December 20, 2023 51 City of Golden Valley, Minnesota 31 SCHEDULE of PROFESSIONAL FEES and EXPENSES For the Audit of the December 31, 2023 Financial Statements Hours Standard Hourly Rate Proposed Hourly Rate Total Partner 35 $500 $375 $13,125 Manager 80 $290 $225 $18,000 Supervisor 110 $210 $160 $17,600 Staff 110 $180 $125 $13,750 Other – pension calcs Included above Other – printed ACFR (5 copies) Included above Expenses – confirmation fees $125 Total 335 $62,600 Single Audit - 2023 Hours Average Hourly Rate Total Staff 35 $200 $7,000 Total All Inclusive Maximum Price for 2023 Audit $69,600 For the Audit of the December 31, 2024 Financial Statements Hours Standard Hourly Rate Proposed Hourly Rate Total Partner 35 $525 $395 $13,825 Manager 80 $305 $230 $18,400 Supervisor 110 $220 $165 $18,150 Staff 110 $190 $140 $15,400 Other – pension calcs Included above Other – printed ACFR (5 copies) Included above Expenses – confirmation fees $125 Total 335 $65,900 Single Audit - 2024 Hours Average Hourly Rate Total Staff 35 $210 $7,350 Total All Inclusive Maximum Price for 2024 Audit $73,250 52 City of Golden Valley, Minnesota 32 For the Audit of the December 31, 2025 Financial Statements Hours Standard Hourly Rate Proposed Hourly Rate Total Partner 35 $550 $410 $14,350 Manager 80 $320 $240 $19,200 Supervisor 110 $230 $170 $18,700 Staff 110 $200 $150 $16,500 Other – pension calcs Included above Other – printed ACFR (5 copies) Included above Expenses – confirmation fees $150 Total 335 $68,900 Single Audit - 2025 Hours Average Hourly Rate Total Staff 35 $220 $7,700 Total All Inclusive Maximum Price for 2025 Audit $76,600 53 City of Golden Valley, Minnesota 33 Redpath and Company Core Values Caring - Clients and colleagues must know we care—they must feel it. Committed - To the firm, the firm’s vision, clients, and colleagues. Continuously Improving - Always striving to be better, learn more, and offer more. Confident - In ourselves, our colleagues, and our firm. Connected - Awareness of the world and our surroundings; developing relationships and articulating ideas. ©2023 Redpath and Company, LLC. All Rights Reserved. 912209-23-0802 54 1 PROFESSIONAL SERVICES AGREEMENT FOR PROFESSIONAL MUNICIPAL AUDITING SERVICES THIS AGREEMENT is made this January 2, 2024 ("Effective Date") by and between Redpath And Company a Minnesota corporation with its principal office located 55 Fifth Street East - Suite 1400, Saint Paul, MN 55101("Contractor"), and the City of Golden Valley, Minnesota, a Minnesota municipal corporation located at 7800 Golden Valley Road, Golden Valley, MN 55427 (the "City"): RECITALS A. Contractor is engaged in the business of providing professional municipal auditing services. B. The City desires to hire Contractor to provide professional municipal auditing services. C. Contractor represents that it has the professional expertise and capabilities to provide the City with the requested services. D. The City desires to engage Contractor to provide the services described in this Agreement and Contractor is willing to provide such services on the terms and conditions in this Agreement. NOW, THEREFORE, in consideration of the terms and conditions expressed in this Agreement, the City and Contractor agree as follows: AGREEMENT 1. Services. Contractor agrees to provide the City with the services as described in the attached Exhibit A (the “Services”). Exhibit A shall be incorporated into this Agreement by reference. All Services shall be provided in a manner consistent with the level of care and skill ordinarily exercised by professionals currently providing similar services. 2. Time for Completion. The Services shall be completed on or before August 15,2024, for Audit Year 2023; shall be completed on or before June 30, for Audit Years 2024 and 2025, provided that the parties may extend the stated deadlines upon mutual written agreement. This Agreement shall remain in force and effect commencing from the Effective Date and continuing until the completion of the project, unless terminated by the City or amended pursuant to this Agreement. 3. Consideration. The City shall pay Contractor for the Services according to the terms on the attached Exhibit B. The consideration shall be for both the Services performed by Contractor and any expenses incurred by Contractor in performing the Services. Contractor shall submit statements to the City upon completion of the Services. The City shall pay Contractor within thirty (35) days after Contractor’s statements are submitted. 4. Termination. Notwithstanding any other provision herein to the contrary, this Agreement may be terminated as follows: a. The parties, by mutual written agreement, may terminate this Agreement at any time; 55 2 b. Contractor may terminate this Agreement in the event of a breach of the Agreement by the City upon providing thirty (30) days’ written notice to the City; c. The City may terminate this Agreement at any time at its option, for any reason or no reason at all; or d. The City may terminate this Agreement immediately upon Contractor’s failure to have in force any insurance required by this Agreement. In the event of a termination, the City shall pay Contractor for Services performed to the date of termination and for all costs or other expenses incurred prior to the date of termination. 5. Amendments. No amendments may be made to this Agreement except in a writing signed by both parties. 6. Remedies. In the event of a termination of this Agreement by the City because of a breach by Contractor, the City may complete the Services either by itself or by contract with other persons or entities, or any combination thereof. These remedies provided to the City for breach of this Agreement by Contractor shall not be exclusive. The City shall be entitled to exercise any one or more other legal or equitable remedies available because of Contractor’s breach. 7. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Contractor agrees that the books, records, documents, and accounting procedures and practices of Contractor, that are relevant to the contract or transaction, are subject to examination by the City and the state auditor or legislative auditor for a minimum of six years. Contractor shall maintain such records for a minimum of six years after final payment. The parties agree that this obligation will survive the completion or termination of this Agreement. 8. Indemnification. To the fullest extent permitted by law, Contractor, and Contractor’s successors or assigns, agree to protect, defend, indemnify, save, and hold harmless the City, its officers, officials, agents, volunteers, and employees from any and all claims; lawsuits; causes of actions of any kind, nature, or character; damages; losses; or costs, disbursements, and expenses of defending the same, including but not limited to attorneys’ fees, professional services, and other technical, administrative or professional assistance resulting from or arising out of Contractor’s (or its subcontractors, agents, volunteers, members, invitees, representatives, or employees) performance of the duties required by or arising from this Agreement, or caused in whole or in part by any negligent act or omission or willful misconduct by Contractor, or arising out of Contractor’s failure to obtain or maintain the insurance required by this Agreement. Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation on liability to which the City is entitled. The parties agree that these indemnification obligations shall survive the completion or termination of this Agreement. 9. Insurance. Contractor shall maintain reasonable insurance coverage throughout this Agreement. Contractor agrees that before any work related to the approved project can be performed, Contractor shall maintain at a minimum: Worker’s Compensation Insurance as required by Minnesota Statutes, section 176.181; Business Auto Liability in an amount not less than $1,000,000.00 per occurrence; Professional Liability in an amount not less than $1,000,000.00 per occurrence; and Commercial General Liability in an amount of not less than $1,000,000.00 per occurrence for bodily injury or death arising out of each occurrence, and $1,000,000.00 per occurrence for property damage, $2,000,000.00 aggregate. To meet the Commercial General Liability and Business Auto Liability requirements, Contractor may use a combination of Excess and Umbrella coverage. Contractor shall provide the City with a current certificate of insurance including the following language: “The City of Golden Valley is named as an additional 56 3 insured with the respect of genal liability, business automobile liability and umbrella or excess liability, as required by contract. The umbrella or excess liability policy follows form on all underlying coverages.” Such certificate of liability insurance shall list the City as an additional insured and contain a statement that such policies of insurance shall not be canceled or amended unless 30 days’ written notice is provided to the City, or 10 days’ written notice in the case of non-payment. 10. Subcontracting. Neither the City nor Contractor shall assign, or transfer any rights under or interest (including, but without limitation, moneys that may become due or moneys that are due) in the Agreement without the written consent of the other except to the extent that the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall prevent Contractor from employing such independent Contractors, associates, and subcontractors, as it may deem appropriate to assist it in the performance of the Services required by this Agreement. Any instrument in violation of this provision is null and void. 11. Assignment. Neither the City nor Contractor shall assign this Agreement or any rights under or interest in this Agreement, in whole or in part, without the other party’s prior written consent. Any assignment in violation of this provision is null and void. 12. Independent Contractor. Contractor is an independent contractor. Contractor’s duties shall be performed with the understanding that Contractor has special expertise as to the services which Contractor is to perform and is customarily engaged in the independent performance of the same or similar services for others. Contractor shall provide or contract for all required equipment and personnel. Contractor shall control the manner in which the services are performed; however, the nature of the Services and the results to be achieved shall be specified by the City. The parties agree that this is not a joint venture and the parties are not co-partners. Contractor is not an employee or agent of the City and has no authority to make any binding commitments or obligations on behalf of the City except to the extent expressly provided in this Agreement. All services provided by Contractor pursuant to this Agreement shall be provided by Contractor as an independent contractor and not as an employee of the City for any purpose, including but not limited to: income tax withholding, workers' compensation, unemployment compensation, FICA taxes, liability for torts and eligibility for employee benefits. 13. Compliance with Laws. Contractor shall exercise due professional care to comply with applicable federal, state and local laws, rules, ordinances and regulations in effect as of the date Contractor agrees to provide the Services. Contractor’s guests, invitees, members, officers, officials, agents, employees, volunteers, representatives, and subcontractors shall abide by the City’s policies prohibiting sexual harassment and tobacco, drug, and alcohol use as defined on the City’s Tobacco, Drug, and Alcohol Policy, as well as all other reasonable work rules, safety rules, or policies, and procedures regulating the conduct of persons on City property, at all times while performing duties pursuant to this Agreement. Contractor agrees and understands that a violation of any of these policies, procedures, or rules constitutes a breach of the Agreement and sufficient grounds for immediate termination of the Agreement by the City. 14. Entire Agreement. This Agreement, any attached exhibits, and any addenda signed by the parties shall constitute the entire agreement between the City and Contractor, and supersedes any other written or oral agreements between the City and Contractor. This Agreement may only be modified in a writing signed by the City and Contractor. If there is any conflict between the terms of this Agreement and the referenced or attached items, the terms of the Agreement shall prevail. If there is any conflict between Exhibits A and B, the terms of Exhibit B shall prevail. 57 4 15. Third Party Rights. The parties to this Agreement do not intend to confer any rights under this Agreement on any third party. 16. Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shal be heard in the state or federal courts of Hennepin County, Minnesota, and all parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. 17. Conflict of Interest. Contractor shall use reasonable care to avoid conflicts of interest and appearances of impropriety in representation of the City. In the event of a conflict of interest, Contractor shall advise the City and, either secure a waiver of the conflict, or advise the City that it will be unable to provide the requested Services. 18. Work Products and Ownership of Documents. All records, information, materials, and work product, including, but not limited to the completed reports, data collected from or created by the City or the City’s employees or agents, raw market data, survey data, market analysis data, and any other data, work product, or reports prepared or developed in connection with the provision of the Services pursuant to this Agreement shall become the property of the City, but Contractor may retain reproductions of such records, information, materials and work product. Regardless of when such information was provided or created, Contractor agrees that it will not disclose for any purpose any information Contractor has obtained arising out of or related to this Agreement, except as authorized by the City or as required by law. Notwithstanding the foregoing, nothing in this Agreement shall grant or transfer any rights, title or interests in any intellectual property created by Contractor prior to the effective date of this Agreement; however, to the extent Contractor generates reports or recommendations for the City using proprietary processes or formulas, Contractor shall provide the City (1) factual support for such reports and recommendations; (2) a detailed explanation of the method used and data relied upon to arrive at the recommendation; and (3) a detailed explanation of the rationale behind the methodology used. All of the obligations in this paragraph shall survive the completion or termination of this Agreement. 19. Agreement Not Exclusive. The City retains the right to hire other professional Contractor service providers for this or other matters, in the City’s sole discretion. 20. Data Practices Act Compliance. Any and all data provided to Contractor, received from Contractor, created, collected, received, stored, used, maintained, or disseminated by Contractor pursuant to this Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. Contractor agrees to notify the City within three business days if it receives a data request from a third party. This paragraph does not create a duty on the part of Contractor to provide access to public data to the public if the public data are available from the City, except as required by the terms of this Agreement. These obligations shall survive the termination or completion of this Agreement. 21. No Discrimination. Contractor agrees not to discriminate in providing products and services under this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, status with regard to public assistance, or religion. Violation of any part of this provision may lead to immediate termination of this Agreement. Contractor agrees to comply with the Americans with Disabilities Act as amended (“ADA”), section 504 of the Rehabilitation Act of 1973, and the Minnesota Human Rights Act, Minnesota Statutes, Chapter 363A. Contractor agrees to hold harmless and indemnify the City from costs, including but not limited to damages, attorneys’ fees and staff time, in any action or proceeding brought alleging a violation of these laws by Contractor or its guests, invitees, members, officers, officials, agents, 58 5 employees, volunteers, representatives and subcontractors. Upon request, Contractor shall provide accommodation to allow individuals with disabilities to participate in all Services under this Agreement. Contractor agrees to utilize its own auxiliary aid or service in order to comply with ADA requirements for effective communication with individuals with disabilities. 22. Authorized Agents. The City’s authorized agent for purposes of administration of this contract is Kirsten Santelices, the Acting City Manager of the City, or designee. Contractor’s authorized agent for purposes of administration of this contract is Any Hering, Partner, or designee who shall perform or supervise the performance of all Services. 23. Notices. Any notices permitted or required by this Agreement shall be deemed given when personally delivered or upon deposit in the United States mail, postage fully prepaid, certified, return receipt requested, addressed to: CONSULTANT THE CITY ANDY HERING SUE VIRNIG REDPATH AND COMPANY CITY OF GOLDEN VALLEY 55 FIFTH STREE EAST-SUITE 1400 7800 GOLDEN VALLEY RD ST PAUL, MN 55101 GOLDEN VALLEY, MN 55427 AHERING@REDPATHCPAS.COM FINANCE@GOLDENVALLEYMN.GOV or such other contact information as either party may provide to the other by notice given in accordance with this provision. 24. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver of any other provisions or any other or further breach, and no such waiver shall be effective unless made in writing and signed by an authorized representative of the party to be charged with such a waiver. 25. Headings. The headings contained in this Agreement have been inserted for convenience of reference only and shall in no way define, limit or affect the scope and intent of this Agreement. 26. Payment of Subcontractors. Contractor agrees that it must pay any subcontractor within 10 days of the prime contractor’s receipt of payment from the City for undisputed Services provided by the subcontractor. Contractor agrees that it must pay interest of 1-1/2 percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the prime contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from a prime contractor must be awarded its costs and disbursements, including attorneys’ fees, incurred in bringing the action. 27. Publicity. At the City’s request, the City and Contractor shall develop language to use when discussing the Services. Contractor agrees that Contractor shall not release any publicity regarding the Services or the subject matter of this Agreement without prior consent from the City. Contractor shall not use the City’s logo or state that the City endorses its services without the City’s advanced written approval. 59 6 28. Severability. In the event that any provision of this Agreement shall be illegal or otherwise unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full force and effect. 29. Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that they are duly authorized to sign on behalf of their respective organization. In the event Contractor did not authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties and liability of Contractor, described in this Agreement, personally. 30. Counterparts and Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. This Agreement may be transmitted by electronic mail in portable document format (“pdf”) and signatures appearing on electronic mail instruments shall be treated as original signatures. 31. Recitals. The City and Contractor agree that the Recitals are true and correct and are fully incorporated into this Agreement. [Remainder of page left blank intentionally. Signature page follows.] 60 7 IN WITNESS WHEREOF, the City and Contractor have caused this Professional Services Agreement to be executed by their duly authorized representatives in duplicate on the respective dates indicated below. REDPATH AND COMPANY: By: ANDY HERING, PARTNER CITY OF GOLDEN VALLEY: By: ROSLYN HARMON, MAYOR By: KIRSTEN SANTELICES, ACTING CITY MANAGER 61 EXHIBIT A AND B SCOPE AND COST OF SERVICES Base services Except as otherwise stated in this Exhibit A, the base services shall consist of those services listed in section 4 of the Request for Proposals issued by the City on November 15, 2023 (the "Base Services"). The Base Services shall be billed at the rates stated in Section J of the Proposal to Auding Services submitted by Contractor to the City on December 20, 2023, ("Contractor's Proposal"). Unless otherwise agreed in writing, the total cost of the Base Services over the term of this Agreement shall not exceed $197,600 and Contractor and the City shall work together to manage the total cost of the Base Services to remain within this not to exceed amount. The cost of a single audit will be $7,000 for 2023 Audit Year, $7,350 for 2024 Audit Year, and $7,700 for 2025, if needed. All Add on Services shall be mutually agreed to in writing and the terms governing such Add on Services may be approved by the City Manager so long as there are sufficient funds available within the applicable budget approved by the City Council. 62 EXECUTIVE SUMMARY Community Development 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 2, 2024 Agenda Item 3C.4. Approve Professional Services Agreement-Professional Planning Consultant Services Prepared By Alma Flores, Community Development Director Summary December 9 was the city's planning manager' s last day with the city. Land use, permitting, and zoning review and approvals are being managed by the community development director and a planning coordinator. In order to safeguard the City with state deadlines on land use approvals, the community development director would like to contract with an on-call professional planning service provider for as-needed support. Financial or Budget Considerations No fiscal impacts given that any costs incurred will be covered by cost savings of the planning manager's departure. Legal Considerations The Community Development Director and the City Attorney discussed the best approach and the legal template for professional services was used to create the attached contract. Equity Considerations No equity consideration needed. Recommended Action Motion to approve a Professional Services Agreement for On-Call Planning Consulting Services Supporting Documents Professional Services Agreement Consulting Services LANDFORM Planning Consultant 63 PROFESSIONAL SERVICES AGREEMENT FOR Consultant Planning Services CONSULTING SERVICES THIS AGREEMENT is made this December 22, 2023 (“Effective Date”) by and between Landform Professional Services, LLC (“Consultant”), and the City of Golden Valley, Minnesota, a Minnesota municipal corporation located at 7800 Golden Valley Road, Golden Valley, MN 55427 (the “City”): RECITALS A. Consultant is engaged in the business of multi-disciplinary planning, urban design, landscape architecture services specializing in technical and project management for cities in need of additional support. B. The City desires to hire Consultant to provide respond to resident and business inquiries, review administrative permit applications, building permit and zoning review, review land-use applications, prepare staff reports, and make presentations to planning commission and city council, as needed. C. Consultant represents that it has the professional expertise and capabilities to provide the City with the requested services. D. The City desires to engage Consultant to provide the services described in this Agreement and Consultant is willing to provide such services on the terms and conditions in this Agreement. NOW, THEREFORE, in consideration of the terms and conditions expressed in this Agreement, the City and Consultant agree as follows: AGREEMENT 1. Services. Consultant agrees to provide the City with professional planning and zoning services (see Exhibit A—Scope of Services) as mutually agreed to by Consultant and the Golden Valley Community Development Director or their designee (the “Services”). All Services shall be provided in a manner consistent with the level of care and skill ordinarily exercised by professionals currently providing similar services. 2. Term. This Agreement shall remain in force and effect commencing from the effective date and continuing until terminated by the City or amended pursuant to the Agreement. 3. Consideration. The City shall pay Consultant an hourly rate of $90-166 per hour for the Services. The consideration shall be for both the Services performed by Consultant and any expenses incurred by Consultant in performing the Services. Consultant shall submit statements to the City upon completion of the Services. The City shall pay Consultant within thirty (35) days after Consultant’s statements are submitted. 4. Termination. Notwithstanding any other provision hereof to the contrary, this Agreement may be terminated as follows: a. The parties, by mutual written agreement, may terminate this Agreement at any time; 64 b. Consultant may terminate this Agreement in the event of a breach of the Agreement by the City upon providing thirty (30) days’ written notice to the City; c. The City may terminate this Agreement at any time at its option, for any reason or no reason at all; or d. The City may terminate this Agreement immediately upon Consultant’s failure to have in force any insurance required by this Agreement. In the event of a termination, the City shall pay Consultant for Services performed to the date of termination and for all costs or other expenses incurred prior to the date of termination. 5. Amendments. No amendments may be made to this Agreement except in a writing signed by both parties. 6. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Consultant agrees that the books, records, documents, and accounting procedures and practices of Consultant, that are relevant to the contract or transaction, are subject to examination by the City and the state auditor or legislative auditor for a minimum of six years. Consultant shall maintain such records for a minimum of six years after final payment. The parties agree that this obligation will survive the completion or termination of this Agreement. 7. Indemnification. To the fullest extent permitted by law, Consultant, and Consultant’s successors or assigns, agree to protect, defend, indemnify, save, and hold harmless the City, its officers, officials, agents, volunteers, and employees from any and all claims; lawsuits; causes of actions of any kind, nature, or character; damages; losses; or costs, disbursements, and expenses of defending the same, including but not limited to attorneys’ fees, professional services, and other technical, administrative or professional assistance resulting from or arising out of Consultant’s (or its subcontractors, agents, volunteers, members, invitees, representatives, or employees) performance of the duties required by or arising from this Agreement, or caused in whole or in part by any negligent act or omission or willful misconduct by Consultant, or arising out of Consultant’s failure to obtain or maintain the insurance required by this Agreement. Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation on liability to which the City is entitled. The parties agree that these indemnification obligations shall survive the completion or termination of this Agreement. 8. Insurance. Contractor shall maintain reasonable insurance coverage throughout this Agreement. Contractor agrees that before any work related to the approved project can be performed, Contractor shall maintain at a minimum: Worker’s Compensation Insurance as required by Minnesota Statutes, section 176.181; Business Auto Liability in an amount not less than $1,000,000.00 per occurrence; Professional Liability in an amount not less than $1,000,000.00 per occurrence; and Commercial General Liability in an amount of not less than $1,000,000.00 per occurrence for bodily injury or death arising out of each occurrence, and $1,000,000.00 per occurrence for property damage, $2,000,000.00 aggregate. To meet the Commercial General Liability and Business Auto Liability requirements, Contractor may use a combination of Excess and Umbrella coverage. Contractor shall provide the City with a current certificate of insurance including the following language: “The City of Golden Valley is named as an additional insured with respect to the commercial general liability, business automobile liability and umbrella or excess liability, as required by the contract. The umbrella or excess liability policy follows form on all underlying coverages.” Such certificate of liability insurance shall list the City as an additional insured and contain a statement that such policies of insurance shall not be canceled or amended unless 30 days’ written notice is provided to the City, or 10 days’ written notice in the case of non-payment. 9. Assignment and Subcontracting. Neither the City nor Consultant shall assign, or transfer any rights under or interest (including, but without limitation, moneys that may become due or moneys that are due) in the 65 Agreement without the written consent of the other except to the extent that the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall prevent Consultant from employing such independent consultants, associates, and subcontractors, as it may deem appropriate to assist it in the performance of the Services required by this Agreement. Any instrument in violation of this provision is null and void. 10. Independent Contractor. Consultant is an independent contractor. Consultant’s duties shall be performed with the understanding that Consultant has special expertise as to the services which Consultant is to perform and is customarily engaged in the independent performance of the same or similar services for others. Consultant shall provide or contract for all required equipment and personnel. Consultant shall control the manner in which the services are performed; however, the nature of the Services and the results to be achieved shall be specified by the City. The parties agree that this is not a joint venture and the parties are not co- partners. Consultant is not an employee or agent of the City and has no authority to make any binding commitments or obligations on behalf of the City except to the extent expressly provided in this Agreement. All services provided by Consultant pursuant to this Agreement shall be provided by Consultant as an independent contractor and not as an employee of the City for any purpose, including but not limited to: income tax withholding, workers' compensation, unemployment compensation, FICA taxes, liability for torts and eligibility for employee benefits. 11. Compliance with Laws. Consultant shall exercise due professional care to comply with applicable federal, state and local laws, rules, ordinances and regulations in effect as of the date Consultant agrees to provide the Services. Consultant’s guests, invitees, members, officers, officials, agents, employees, volunteers, representatives, and subcontractors shall abide by the City’s policies prohibiting sexual harassment and tobacco, drug, and alcohol use as defined on the City’s Tobacco, Drug, and Alcohol Policy, as well as all other reasonable work rules, safety rules, or policies, and procedures regulating the conduct of persons on City property, at all times while performing duties pursuant to this Agreement. Consultant agrees and understands that a violation of any of these policies, procedures, or rules constitutes a breach of the Agreement and sufficient grounds for immediate termination of the Agreement by the City. 12. Entire Agreement. This Agreement, any attached exhibits, and any addenda signed by the parties shall constitute the entire agreement between the City and Consultant, and supersedes any other written or oral agreements between the City and Consultant. This Agreement may only be modified in a writing signed by the City and Consultant. If there is any conflict between the terms of this Agreement and the referenced or attached items, the terms of this Agreement shall prevail. 13. Third Party Rights. The parties to this Agreement do not intend to confer any rights under this Agreement on any third party. 14. Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be heard in the state or federal courts of Hennepin County, Minnesota, and all parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. 15. Conflict of Interest. Consultant shall use reasonable care to avoid conflicts of interest and appearances of impropriety in representation of the City. In the event of a conflict of interest, Consultant shall advise the City and, either secure a waiver of the conflict, or advise the City that it will be unable to provide the requested Services. 66 16. Work Products and Ownership of Documents. All records, information, materials, and work product, including, but not limited to the completed reports, data collected from or created by the City or the City’s employees or agents, raw market data, survey data, market analysis data, and any other data, work product, or reports prepared or developed in connection with the provision of the Services pursuant to this Agreement shall become the property of the City, but Consultant may retain reproductions of such records, information, materials and work product. Regardless of when such information was provided or created, Consultant agrees that it will not disclose for any purpose any information Consultant has obtained arising out of or related to this Agreement, except as authorized by the City or as required by law. Notwithstanding the foregoing, nothing in this Agreement shall grant or transfer any rights, title or interests in any intellectual property created by Consultant prior to the effective date of this Agreement; however, to the extent Consultant generates reports or recommendations for the City using proprietary processes or formulas, Consultant shall provide the City (1) factual support for such reports and recommendations; (2) a detailed explanation of the method used and data relied upon to arrive at the recommendation; and (3) a detailed explanation of the rationale behind the methodology used. All of the obligations in this paragraph shall survive the completion or termination of this Agreement. 17. Agreement Not Exclusive. The City retains the right to hire other professional consultant service providers for this or other matters, in the City’s sole discretion. 18. Data Practices Act Compliance. Any and all data provided to Consultant, received from Consultant, created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13 (the “MGDPA”). Consultant agrees to notify the City within three business days if it receives a data request from a third party. This paragraph does not create a duty on the part of Consultant to provide access to public data to the public if the public data are available from the City, except as required by the terms of this Agreement. These obligations shall survive the termination or completion of this Agreement. 19. Confidentiality. Consultant understands that the City has access to, develops, and uses private, confidential, nonpublic, and protected nonpublic information, as those terms are defined by the MGDPA, in connection with its business (collectively, “Confidential Information”). The City has instituted policies and procedures to protect and safeguard this Confidential Information. While working for the City under this Agreement, Consultant may come into contact with Confidential Information. Consultant understands that the protection of Confidential Information is required by law and is a requirement of their relationship with the City. Accordingly, Consultant agrees as follows: 19.1 During the term of this Agreement and after the termination of Consultant’s relationship with the City: (a) Consultant will keep secret all Confidential Information and will not directly or indirectly disclose it to anyone outside the City; (b) Consultant will not make use of any Confidential Information for their own purposes or for the benefit of anyone other than the City; and (c) upon termination of Consultant’s relationship with the City, Consultant will promptly deliver to the City all memoranda, notes, records, and other documents (and all copies thereof) constituting or relating to Confidential Information. 19.2 If Consultant breaches or threatens to breach any provisions of paragraph 19.1, the City has the right to enforce this Agreement in any court having jurisdiction. This Agreement will be governed by and construed in accordance with the laws of the State of Minnesota. 67 19.3 This Agreement is not intended to prevent Consultant from working for any employer subsequent to the termination of their relationship with the City, as long as Consultant does not use or disclose Confidential Information. 20. No Discrimination. Consultant agrees not to discriminate in providing products and services under this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, status with regard to public assistance, or religion. Violation of any part of this provision may lead to immediate termination of this Agreement. Consultant agrees to comply with the Americans with Disabilities Act as amended (“ADA”), section 504 of the Rehabilitation Act of 1973, and the Minnesota Human Rights Act, Minnesota Statutes, Chapter 363A. Consultant agrees to hold harmless and indemnify the City from costs, including but n ot limited to damages, attorneys’ fees and staff time, in any action or proceeding brought alleging a violation of these laws by Consultant or its guests, invitees, members, officers, officials, agents, employees, volunteers, representatives and subcontractors. Upon request, Consultant shall provide accommodation to allow individuals with disabilities to participate in all Services under this Agreement. Consultant agrees to utilize its own auxiliary aid or service in order to comply with ADA requirements for effective communication with individuals with disabilities. 21. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver of any other provisions or any other or further breach, and no such waiver shall be effective unless made in writing and signed by an authorized representative of the party to be charged with such a waiver. 22. Headings. The headings contained in this Agreement have been inserted for convenience of reference only and shall in no way define, limit or affect the scope and intent of this Agreement. 23. Publicity. At the City’s request, the City and Consultant shall develop language to use when discussing the Services. Consultant agrees that Consultant shall not release any publicity regarding the Services or the subject matter of this Agreement without prior consent from the City. Consultant shall not use the City’s logo or state that the City endorses its services without the City’s advanced written approval. 24. Severability. In the event that any provision of this Agreement shall be illegal or otherwise unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full force and effect. 25. Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that they are duly authorized to sign on behalf of their respective organization. In the event Consultant did not authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties and liability of Consultant, described in this Agreement, personally. 26. Counterparts and Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. This Agreement may be transmitted by electronic mail in portable document format (“pdf”) and signatures appearing on electronic mail instruments shall be treated as original signatures. 27. Recitals. The City and Consultant agree that the Recitals are true and correct and are fully incorporated into this Agreement. IN WITNESS WHEREOF, the City and Consultant have caused this Professional Services Agreement to be executed by their duly authorized representatives in duplicate on the respective dates indicated below. 68 CONSULTANT CITY OF GOLDEN VALLEY: By: _________________________________ Kendra Lindahl, AICP, Landform Professional Services, LLC By: _________________________________ Kirsten Santelices, Deputy City Manager 69 Exhibit A—Scope of Services 70 December 19, 2023 Consultant Planning Services for City of Golden Valley, MN PREPARED FOR Alma Flores - City of Golden Valley 7800 Golden Valley Road, Golden Valley, MN 55427 Phone: (763) 593-8008, E-mail: aflores@goldenvalleymn.gov PREPARED BY Landform Professional Services, LLC 105 5th Ave S, Minneapolis, MN 55401 Phone: (612) 252-9070, E-mail: klindahl@landform.net 71 LANDFORM From Site to Finish Tel: Web: 612-252-9070 landform.net 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 December 19, 2023 Attn: Alma Flores City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 RE: Proposal for Consultant Planning Services for the City of Golden Valley, MN Dear Ms. Flores, Thank you for the opportunity to provide our qualifications for Professional Planning Services for Golden Valley. Landform is a multi-disciplinary consulting firm founded in 1994 and based in Minneapolis. Our planners, urban designers and landscape architects in our Planning & Urban Design Studio provide an ideal blend of design talent, technical skills and project management experience. We forge partnerships with our public and private sector clients to help them realize their goals. For the City of Golden Valley, this means being available to answer questions and provide assistance to residents and landowners, as well as helping the City through the ongoing discussions about development. We can help you review development applications, create ordinances and develop policies and procedures for implementing the goals and objectives of the community. We pride ourselves on our ability to communicate effectively with all members of the community and create positive relationships with council members, commissioners, staff, residents and business owners. Our team is uniquely suited to serve your City because we are planners with expertise in local planning practices, and we bring an interdisciplinary design team with us. We pride ourselves on understanding the unique needs of our clients and building long-term relationships, as evidenced by the 20+ year relationships we have with the cities of Hugo and Corcoran. I lead the Planning & Urban Design Studio at Landform and am responsible for ensuring that Golden Valley’s planning needs are met. Our planning team also includes Kevin Shay and Nicholas Ouellette. All of our team members provide direct support to our city clients by providing permit review, application review and ordinance update services. We will work with you to provide the right staff to fit your needs and budget. We are especially excited about this opportunity because, at Landform, we look to build relationships with a limited number of communities where we believe our team is well suited to the needs of the community. We want to get to know you better and help you create solutions that are uniquely suited to your community. We will work with you to create unique solutions rather than the cookie-cutter approach to planning that other firms may provide. We have experience as city planners in other communities, such as Corcoran, Dayton, Big Lake, Hugo, Lino Lakes, Burnsville, North Oaks and Clearwater, and while we understand that Golden Valley is a unique community with different challenges than our other clients, the core planning concepts translate universally, and our experienced team can help you address your planning and development issues. Our team is particularly qualified because our experience with both public and private sector clients has given us a strong understanding of the importance of clear regulations and 72 standards to ensure a smooth implementation of the City’s vision. We look forward to sitting down with you, listening to your concerns and answering any questions you might have about our team, services, design and planning approach. If you have any questions concerning our services or our proposal, please contact me at 612-638-0225 or klindahl@landform.net. We look forward to working with you. Sincerely, Landform Professional Services, LLC Kendra Lindahl, AICP Principal Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 73 Table of Contents Scope of Services 5 Scope of Work 6 Firm Profile 7 Planning & Urban Design Studio 8 Resumes 9 Professional References 13 Basis for Compensation 14 Projects 15 74 Scope of Services At Landform we focus on getting to know our clients and understanding their needs to provide excellent service. We look to build relationships with our clients and become an extension of your staff. Our approach to providing city planning services is: Interdisciplinary. You don’t just hire one person from Landform, you receive the benefits of working with the entire Landform team. Our team has a wide range of skills in planning, community development, landscape architecture and engineering so that we can find creative solutions to development issues. Sensible. We have a strong reputation for thoughtful approaches to planning and design and we blend development realities with best planning practices. Our Planning and Urban Design Studio is focused on public sector work, but our firm also does private development in other studios. This mix of public/private work gives our planners a real understanding of market realities and helps us develop ordinances and policies for the City that are implementable and enforceable. Cost Effective. An organization that is extremely efficient and that has demonstrated success in keeping projects moving forward on time and within budget. Creative. We find creative approaches to planning and design, blending development realities with the best practices of community development. Expertise. We have many combined years of experience providing community development services as consulting planning staff in cities. Our team can help cities and developers navigate the city process and interpret critical policy documents. In addition, our planning and design team has the skills and technical expertise to present information in a way that is usable, organized and understandable to the entire community. The Landform Approach 5 75 Scope of Work General Services • Respond to resident and business inquiries. • Review administrative permit applications. • Building permit zoning review. • Review of land use applications including research, preparing memos, staff reports, findings of fact and Comprehensive Plan Amendments. • Presentations to Planning Commission and/or City Council meetings as requested. • Draft ordinances, resolutions and correspondence as requested. • Research, special studies and small area plans. • Participate in meetings and discussions with developers, residents, or staff and attend neighborhood meetings as requested. • Provide, on a periodic basis, written updates on State or Federal legislation or judicial decisions impacting land use or zoning actions and suggested action or changes in operations, ordinances or procedures to assure compliance. The level of our involvement will include the following Scope of Services (“Basic Services”). Naturally, the scale and scope of our efforts depends upon our client’s needs, a clear understanding of our responsibilities and upon the deliverables required. If we have misinterpreted your needs, please let us know and we will make the necessary adjustments to this Proposal. As directed by the City Administrator, Landform will provide general planning and permit services (including but not limited to the following): Scope of Work Guides native plant species selection and appropriate applications. Coordinates a phase-based approach to incorporating pollinator habitat into site designs, renovations and maintenance.Creation of Pollinator Compatible Landscapes | 3 F ramework Why Pollina t o r s M a t t e r According to research by the University of Minnesota’s Bee Lab and Dr. Marla Spivak, the decline of the honey bee is well documented and has been tied to the “interacting P’s” – pathogens, parasites, poor nutrition and pesticides. Pollinators, which in this report refer to bees, butterflies, moths, beetles and flies, are essential to our ecosystem, producing 35 percent of our global food supply and over 80 percent of flowering plant pollination. The most basic takeaway is that if pollinators are in trouble so are humans. Why Health y L a n d s c a p e s Matter A healthy ecosystem is good for pollinators, and it is good for us. Hundreds of research studies, news articles and case studies document the benefits of nature to both adults and children in illnesses ranging from Alzheimer’s to Type II Diabetes. Two new pollinator laws went into effect in Minnesota in July 1, 2014. The Beekeeper Compensation Law sets up a scientific panel to investigate bee deaths and financially compensates beekeepers whose bee colonies die due to pesticides. The Truth-in-Advertising Law prohibits labeling plants as beneficial to pollinators if those plants have been treated with and have a detectable level of pesticide that is lethal to pollinators. The Oppor t u n i t y f o r Park Nicollet He a l t h S e r v i c e s As Park Nicollet Health Services’ mission is “to improve health and well -being in partnership with our members, patients and com munity” an effort to create a healthy landscape within the organization’s hospital and clinic landscapes is well aligned. Wi th thoughtful planning and management, these landscapes can provide a community and ecosystems benefit and educate the public about the value of healthy landscapes. These improvements can be achieved within existing budgets, by transitioning standard lawns, which have expensive maintenance needs, to a low er-maintenance turf, wildflower meadow or prairie. Cities, agencies, and some businesses are beginning to discuss policies supporting pollinators in the landscape, but precedents are still hard to find. The added opportunity for Park Nicollet Health Services is to be a leader in the creation of healthy landscapes. Organizatio n & O b j e c t i v e The Procedures section of this document outlines pollinator friendly considerations organized by project phase – site selection to maintenance and management. The objective is to pro mote the overall lifecycle of pollinators at Park Nicollet Health Services’ facilities to the maximum extent. While some recommendations noted in this report are transferrable to other clim ate zones, many components, especially plant recommendations and sourcing information , are specific to USDA zone 4 and the Twin Cities metropolitan area. This document is also optimized for digital viewing. Blue underlined A PROJECT BRIEF FROM LANDFOR M P R O F E S S I O N A L S E R V I C E S , L L C L A N D F O R M B R I E F Why Pollinators and Healthy L a n d s c a p e s M a t t e r According to research by th e U n i v e r s i t y o f M i n n e s o t a ’ s B e e L a b a n d D r . M a r l a S p i v a k , t h e d e c l i n e o f the honey bee is well docu m e n t e d a n d h a s b e e n t i e d t o t h e “ i n t e r a c t i n g P ’ s ” – p a t h o g e n s , p a r a s i t e s , poor nutrition and pesticides . P o l l i n a t o r s , w h i c h i n t h i s p r o j e ct referred to bees, butterfli e s , m o t h s , beetles and flies, are esse n t i a l t o o u r e c o s y s t e m , p r o d u c i n g 3 5 percent of our global food su p p l y a n d over 80 percent of floweri n g p l a n t p o l l i n a t i o n . T h e m o s t b a s i c t a k e a w a y i s t h a t i f p o l l i n a t o r s a r e i n trouble so are humans. A healthy ecosystem is good f o r p o l l i n a t o r s , a n d i t i s g o o d f o r u s . N u m e r o u s r e s e a r c h s t u d i e s , n e w s articles and case studies do c u m e n t t h e b e n e f i t s o f n a t u r e t o b o t h adults and children in illne s s e s ranging from Alzheimer’s t o T y p e I I D i a b e t e s . Two new pollinator laws we n t i n t o e f f e c t i n M i n n e s o t a i n J u l y 1 , 2 0 1 4 . T h e B e e k e e p e r C o m p e n s a t i o n Law sets up a scientific pan e l t o i n v e s t i g a t e b e e d e a t h s a n d f i n a ncially compensates beek e e p e r s whose bee colonies die due t o p e s t i c i d e s . T h e T r u t h - i n - A d v e r t i s i n g L a w p r o h i b i t s l a b e l i n g p l a n t s a s beneficial to pollinators if t h o s e p l a n t s h a v e b e e n t r e a t e d w i t h and have a detectable leve l o f p e s t i c i d e that is lethal to pollinators. A Pollinator Health Task Forc e w a s a l s o e s t a b l i s h e d b y P r e s i d e n t O b a m a i n J u n e 2 0 1 4 . I t i s u n d e r t h e leadership of the U.S. Envir o n m e n t a l P r o t e c t i o n A g e n c y ( E P A ) a n d U . S . D e p a r t m e n t o f A g r i c u l t u r e (USDA) and is seeking thr e e o v e r a r c h i n g g o a l s : 1. Reduce honey bee colon y l o s s e s t o e c o n o m i c a l l y sustainable levels; 2. Increase monarch butter f l y n u m b e r s t o p r o t e c t t h e annual migration; and 3. Restore or enhance millio n s o f a c r e s o f l a n d f o r pollinators through combine d p u b l i c a n d p r i v a t e a c t i o n . Creation of Pollinator Compatible Landscapes | 4 text indicates a means to learn more via hyperlinks to internet content – a working internet connection and original PDF are the only requirements. Measuring Success Project managers and facilities personnel can use goals, targets, milestones and measures to assess progress. Metrics may include: o Square footage or acreage converted to pollinator habitat o Capital and maintenance costs pre and post planting o Quantities of plant species installed supportive of pollinators Procedures Project Initiation A well-planned and fully integrated landscape begins with a project’s site selection. Save time and money by understanding site assets and constraints and setting goals early in the process. Complete the following items related to pollinator habitat development on-site in the project initiation phase. o Define purpose and goals of the project and specific to pollinator habitat. o Determine metrics for Measuring Success. o Build facility ownership through communication and partnerships. o Communicate with City Planning and Engineering and local Watershed agency about project and pollinator habitat goals and to understand local requirements. o Consider partnerships with Master Gardener groups, volunteer and educational organizations. o Design a business plan with budget and funding options. o Consider grant-making entities focused on pollinator protection. o Identify pollinator education needs to raise environmental consciousness. Will signage or marketing brochures be created to educate visitors and staff? Project Initiation•Goal setting•Site Selection, Planning & Preparation Design Development•Site Layout•Plant Species Selection Construction Documents•Plan & Specification Development Maintenance & Management•Landscape Management Principles•Landscape Maintenance PlanFigure 1: Procedures for developing habi t a t a r e o r g a n i z e d b y p h a s e a n d c o n t i n u e f o r t h e l i f e o f t h e p r o j e c t . Landform® is a registered service mark of Landform Professional Services, LLC. In 2014, the Landform team coordinated with Park Nicollet Grounds and Site Services to investigate and assemble a manual to inform, outline and guide development of pollinator compatible landscapes on Park Nicollet Health Services sites. The manual is being distributed to various user groups, including landscape vendors and maintenance staff, project managers and consultant designers. In 2015, the project was featured as a small-group session at Minnesota APA Project Completion: 2014 for Park Nicollet Health ServicesPollinator Policy Development Twin Cities Metro Area, Minnesota 6 76 Firm Profile Firm Incorporation: November 1, 2009 Total staff: 30+ Contact: Landform Professional Services, LLC Kendra Lindahl, AICP Principal 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 Tel: 612.252.9070 Direct: 612.638.0225 klindahl@landform.net Landform Professional Services, LLC is a multi-disciplinary consulting firm based in Minneapolis, Minnesota. We offer a full range of site design, planning and civil engineering services backed with more than 25 years as an organization. Our professional resources include landscape architects, planners, civil engineers, land surveyors and development managers. We are committed to client service, design quality, principles of sustainability and an innovative approach to site design. Landform is organized into studios, each with their own expertise and area of specialization and experience. We shape our project design and delivery process to anticipate the needs of our clients based on an in-depth understanding of their project type or market. Each studio offers a fully integrated and interdisciplinary design process from Site to Finish®. Within the studios, project teams bring together the professionals with the specific expertise and the experience needed to meet clients’ project objectives. Professional services include: Our Landform team offers you the following: • An experienced team that can draw on our wide range of experience in the planning and design of public spaces, mixed-use development, parks, retail, commercial and residential facilities. • A group with both design and project management experience in urban design, landscape architecture and community studies so that your project is well informed, well designed, on time and within the budget. • An association that has a strong reputation for creative approaches to planning and design and blends development realities with the best practices of sustainable design. • An organization that is extremely efficient and that has demonstrated success in keeping projects moving forward. • A company that is committed to providing planning services that can be used to create your City’s next great place. We believe that plans must be developed with vision and an understanding of the marketplace. Our experience with the public and private sectors makes Landform uniquely qualified to help you implement your vision. • Planning • Landscape Architecture • Civil Engineering • Sustainable Design • Land Survey • Development Management • Environmental Coordination Our team possesses the talent and expertise to help you realize your vision of creating an outdoor space that is functional, sustainable and aesthetically pleasing. 7 77 Planning & Urban Design Studio We work with local communities and government agencies to develop and implement your vision. From focused planning and design efforts to full integration with your staff as consultant planners and designers, we will work with you to find the right fit. Our expert staff understands today’s complex regulatory environment and is focused on helping you successfully navigate the process. Whether we are assisting your current staff or acting comprehensively as your team leader, we are your partners at each step on the path that leads to a successful project. We make it our business to understand the public process, the current market climate and conditions, and the pressures you face. With that solid market understanding as a foundation, we help shape the project approach, production and delivery processes to anticipate those needs. Our proactive approach means we can be as fully responsive and flexible while still meeting demanding project schedules and challenging budgets. Memorable places don’t just happen. We work with local communities and government agencies to develop their vision and provide the research and support to guide decision-making. Our planners, engineers and landscape architects work with these clients to develop the plans and ordinances to implement these goals and design infrastructure projects that make the vision a reality. We understand the regional planning and site development issues and we help our clients understand the market conditions to develop successful projects. We build enduring relationships with our clients by taking responsibility for their success. These relationships are founded on communication and trust. Effective communication begins with an understanding of the audience and developing a means to clearly convey the message. Good communication leads to collaborative solutions. The process begins with shared information and common understanding and leads to relationships and trust, which then leads to shared ideas and sustainable solutions. Landform® and Site to Finish® are registered service marks of Landform Professional Services, LLC. 8 78 Resumes 79 Landform® and Site to Finish® are registered services marks of Landform Professional Services, LLC. CLIFTON STRENGTHSFINDER®, Achiever®, Competition®, Consistency®, Harmony®, Responsibility® are registered service marks of Gallup, Inc. STRENGTHS Kendra has completed one or more Gallup Strengths Workshops and these are her CliftonStrengths®: Achiever®, Competition®, Consistency®, Harmony®, Responsibility® American Planning Association Minnesota Chapter of American Planning Association Sensible Land Use Coalition Economic Development Association of Minnesota AFFILIATIONS AWARDS Top Projects of 2015 Received for Webber Park Natural Swimming Pool \ Minneapolis, MN Finance & Commerce American Institute of Certified Planners (AICP) REGISTRATION / CERTIFICATION EDUCATION Master of Arts in Public Administration Hamline University Bachelor of Arts in Political Science University of Minnesota - Morris • Consulting Planner \ Big Lake, MN • Consulting Planner \ Corcoran, MN • Consulting Planner \ Dayton, MN • Consulting Planner \ Hugo, MN • Consulting Planner \ Lino Lakes, MN • Consulting Planner \ North Oaks, MN • 2040 Comprehensive Plan Update \ Corcoran, MN • 2040 Comprehensive Plan \ Hugo, MN • 2040 Comprehensive Plan \ Lino Lakes, MN • Zoning, Subdivision and Sign Ordinance Updates \ Big Lake, MN • Zoning Ordinance and Map Update \ Lino Lakes, MN • Corcoran Northeast District Plan & Design Guidelines \ Corcoran, MN • Comprehensive Housing Study & Needs Analysis \ Sherburne County, MN KEY PROJECTS Ms. Lindahl leads the Planning & Urban Design Studio at Landform. Her experience with public and private sector clients spans more than 30 years. In that time, she has formed a solid sense of big-picture concepts and the details necessary for turning concepts into successful projects. She has also mastered creative, effective management skills in the increasingly complex approval process arena. Ms. Lindahl possesses a complete understanding of the municipal review and permitting process, allowing her to be a valuable addition to your development team. PROFILE Kendra Lindahl, AICP Principal 80 Landform® and Site to Finish® are registered services marks of Landform Professional Services, LLC. CLIFTON STRENGTHSFINDER®, Adaptability®, Consistency®, Harmony®, Maximizer®, Relator® are registered service marks of Gallup, Inc. STRENGTHS Kevin has completed one or more Gallup Strengths Workshops and these are his CliftonStrengths®: Adaptability®, Consistency®, Harmony®, Maximizer®, Relator® American Institute of Certified Planners (AICP) REGISTRATION / CERTIFICATION AFFILIATIONS American Planning Association Minnesota Chapter of the American Planning Association Sensible Land Use Coalition EDUCATION Bachelor of Science in Urban & Regional Studies Minnesota State University - Mankato • • Consulting Planner \ Consulting Planner \ Big Lake, MN Big Lake, MN • • Consulting Planner \ Consulting Planner \ Clearwater, MN Clearwater, MN • • Consulting Planner \ Consulting Planner \ Corcoran, MN Corcoran, MN • • Consulting Planner \ Consulting Planner \ Dayton, MNDayton, MN • • Consulting Planner \ Consulting Planner \ Burnsville, MNBurnsville, MN • • 2040 Comprehensive Plan Update \ 2040 Comprehensive Plan Update \ Corcoran, MNCorcoran, MN • • 2040 Comprehensive Plan \ 2040 Comprehensive Plan \ Hugo, MNHugo, MN • • 2040 Comprehensive Plan \ 2040 Comprehensive Plan \ Lino Lakes, MNLino Lakes, MN • • Zoning, Subdivision and Sign Ordinance Revisions \ Zoning, Subdivision and Sign Ordinance Revisions \ Big Lake, MNBig Lake, MN • • Zoning Ordinance and Map Update \ Zoning Ordinance and Map Update \ Lino Lakes, MNLino Lakes, MN • • Code Enforcement \ Code Enforcement \ Corcoran, MN Corcoran, MN • • Corcoran Northeast District Plan & Design Guidelines \ Corcoran Northeast District Plan & Design Guidelines \ Corcoran, MNCorcoran, MN • • Comprehensive Housing Study & Needs Analysis \ Comprehensive Housing Study & Needs Analysis \ Sherburne County, MNSherburne County, MN • • Chisago County Housing Toolkit \Chisago County Housing Toolkit \ Chisago County, MN Chisago County, MN KEY PROJECTS Mr. Shay is a Planner for the Planning & Urban Design Studio. As a graduate from Minnesota State University with experience in Planning, Civil Engineering and GIS, he brings a unique perspective to the Planning & Urban Design Studio. His experience with Habitat for Humanity has created his passion for creating sites that are affordable, meaningful, and have a design unique to the stakeholder. He has a firm grasp of project management and is skilled at investigating sites and finding potential impacts to development. Mr. Shay is a committed hard-working individual with great attention to detail, who strives to deliver high-quality planning services. PROFILE Kevin Shay, AICP Associate, Planning Lead 81 Landform® and Site to Finish® are registered services marks of Landform Professional Services, LLC. CLIFTON STRENGTHSFINDER®, Learner®, Connectedness®, Input®, Arranger®, Context® are registered service marks of Gallup, Inc. STRENGTHS Nicholas has completed one or more Gallup Strengths Workshops and these are his CliftonStrengths®: Learner®, Connectedness®, Input®, Arranger®, Context® University of Calgary Entrance Scholarship Mayo Clinic Scholarship AWARDS EDUCATION Bachelor of Arts in Geography University of Calgary - Calgary AFFILIATIONS American Planning Association Minnesota Chapter of the American Planning Association • Consulting Planner \ City of Clearwater, MN • Consulting Planner \ City of Corcoran, MN • Consulting Planner \ City of Big Lake, MN • Wayzata Planning Efforts \ Wayzata, MN • Code Enforcement \ Corcoran, MN • Ordinance Amendments \ Multiple Municipalities • Site Investigations \ Multiple Locations • Gordon’s County Estates Plat Review \ Corcoran, MN • Bechtold Farm Plat Review \ Corcoran, MN • Garages Too Plat Review \ Corcoran, MN • Wings Financial Credit Union \ Rochester, MN Key Projects Mr. Ouellette is a Planner for the Planning & Urban Design Studio. As a graduate from the University of Calgary with experience in Planning and Civil Engineering, he brings an international perspective to the Planning & Urban Design Studio. His expertise in economic geography and urban planning has elevated his drive and zeal to create affordable, sustainable sites and design unique to the stakeholder. In addition, he has a firm grasp of investigating sites and finding potential impacts on development and project management. Mr. Ouellette is a committed, hard-working professional with impeccable attention to detail and consistently strives to deliver high-quality planning services for every client. PROFILE Nicholas Ouellette Planner II 82 13 Professional References Landform Professional Services, LLC is proud of our record of professional, quality service and our ongoing relationships with our clients. We encourage you to speak to them about our team. Ms. Hanna Klimmek, EDFP City Administrator, City of Big Lake Ph: (763) 251-2979 hklimmek@biglakemn.org Ms. Rachel Juba Community Development Director, City of Hugo Ph: (651) 762-6304 rjuba@ci.hugo.mn.us Mr. Mike Grochala Community Development Director, City of Lino Lakes Ph: 651-982-2427 mgrochala@ci.lino-lakes.mn.us Ms. Annita Smythe City Administrator, City of Clearwater Ph: 320-558-2428 asmythe@clearwatercity.com 83 14 Basis for Compensation 1. Landform will provide daily planning services (such as review of applications and meetings with residents) on an hourly basis. Attendance at Planning Commission and City Council meetings, as well as the requested office hours at City Hall, which may be up to two days per week, will also be billed at our hourly rates. Landform’s 2024 rate schedule for this contract is included below. Professional Services Title Hourly Rates Principal Planner $166 Planning Lead/Associate $165 Planner III $122 Planner II $102 Planner I $90 2. For specific tasks such as ordinance updates, Landform will provide a proposal and scope of work for City review and approval prior to beginning work. 3. Standard Internal reimbursable expenses associated with prints, plots, scanning and mileage are included in our hourly rates. Deliverable plots and prints will be charged at an internal rate. Internal reimbursable expenses are priced as follows: Plotting on Bond 0.50 per square foot Plotting on Vellum 1.10 per square foot Plotting on Mylar 2.75 per square foot Color Printing 1 .00 for 8.5 x 11 2.50 for 8.5 x 14, 11 x 17 Foam core 25.00 per sheet Scanning 1.50 per scan CD/DVD/Thumb drive 10.00 per cd/DVD/thumb drive 84 Projects 85 Landform® and Site to Finish® are registered services marks of Landform Landform has provided general planning support to the City of Hugo since 2002, including development review and responding to resident inquiries as well as updating the City Zoning and Land Use maps in GIS. In addition to the on-going review of development applications, Landform has also prepared comprehensive updates to the Zoning and Subdivision Ordinances for the City. Landform led the City’s 2030 Comprehensive Plan effort and the 2040 Comprehensive Plan update process. These plans continue to provide opportunities for high quality development while preserving the rural characteristics that make Hugo unique. 2002 - presentDate Completed City of Hugo Client Hugo, MNLocation City of Hugo Planning Services HorseshoeLake Oneka Lake BarkerLake RiceLakeEgg Lake Plaisted Lake NorthSchoolSection Lake SouthSchoolSection Lake Sunset Lake Long Lake RoundLake BaldEagleLake 80TH ST E 122nd St NLYNCH RD NINTERSTATE 35E120th 159th Prairie 149thFrenchman Forest141stElmcrest 170th 180th 122nd 157th Foxh illHeritag e 136thFanning 135th 150th ValjeanF airoaks FerraraOneka LakeFrench EuropaGoodviewTrailFalcon14 8 th 126th Fondant138th 128thFinley 124th E lmFinaleFitzgeraldGoodviewRosemary 158t h165th F o untainFreelandGlenbrookFenwayEvergre e n 130th 140th EthanJulyGreystoneGenevaGallivanEmerald FrancescaFenwayB o u le v a rd Homestead147th H adley146th 125th Euro paTrailFr eedom137th Isleton132nd 136thStreetKeller119th 121st 155th 12 9 th Kerr yIlliesInwood175th 177th 152ndHarrow JodyJeffreyFarnhamJaneroEvertonOnekaEmpress Garden Educati o n JardinVictorHugo145thV ictor CosetteEnfie ld GreeneIngersollEgg Lake KeystoneHenna143rd Heath er151st IrishFlay HiloFiona UpperH e atherHydeFable HillAgriculture (AG) Large Lot Residential (LL) Very Low Density (VLD) Low Density Residential (LD) Medium Density Residential (MD) High Density Residential (HD) Mixed Use (MIX) Commercial (COM) Business Park (BP) Industrial (IND) Public/Quasi-Public (PQ) Municipal Boundary 2040 MUSA Boundary Parcels Open Water Sewer Interceptor Street 3/29/2018 0 0.5 10.25 Miles DRAFT2040 Land UsePlan NORTH 86 Landform® and Site to Finish® are registered services marks of Landform Professional Services, LLC. Landform provides professional planning services to the City of Big Lake, including both on-site and as-needed planning support. This support includes development review, report preparation and zoning permit review. Our efforts ensure a timely review of applications and ensures that information is delivered to the Planning Commission and City Council in a manner sensitive to developer schedules and in compliance with statutory review deadlines. The combination of office hours and remote support allows Landform to provide the City with the highest level of assistance required while accommodating the ebb and flow of planning and zoning applications. The planner assigned to the City of Big Lake also attends Planning Commission, City Council and other meetings as directed to present applications. In addition to these planning services, Landform is contracted to provide code enforcement services as requested. City of Big LakeClient Big Lake, MNLocation City of Big Lake Planning Services Level 1100' -0" Level 2109' -8 5/8" Level 3119' -4 1/2" T.O. Footing95' -4" Grade99' -4" Level 2 TrussBearing108' -1 1/8" Level 3 TrussBearing117' -9" Roof Truss Bearing127' -4 7/8" AAA A AA AAA 119A D D A A A A A A AA AA AA A A A 101A A A AA AA AA B B 113 AA AA AA C A A A A C AA AA AA A A A A A A D D 124A AA AA AA A A A ASPHALT SHINGLES PREFINISHED MTL.FASCIA & SOFFIT VINYL SHAKES VINYL LAP SIDING VINYL SIDING BAND DECORATIVE WINDOWHEADER TRIM; TYP. SIM. STONE VENEER VINYL SIDING BAND VINYL LAP SIDING RIDGE VENTRIDGE VENT VINYL CORNER TRIM FDC (CONNECTION)COORDINATE EXACT PLACEMENTWITH FIRE MARSHAL VENT AT MAGIC PAK; TYP. GRADE VINYL LAP SIDING 5/4X6 PVC GABLE FRIEZE BOARD 5/4x6 PVC TRIM BOARD5/4X6 PVC TRIM BOARD B.O. Hoist Beam132' -3 1/2" EXTERIOR FINISHES -ALL FACADES: TOTAL AREA -DOORS & WINDOWS = 13,407 SQ.FT.VINYL SIDING/TRIM = 9,547 SQ.FT.STONE VENEER = 3,860 SQ.FT. (28.8%) Level 1100' -0" Level 2109' -8 5/8" Level 3119' -4 1/2" T.O. Footing95' -4" Grade99' -4" Level 2 TrussBearing108' -1 1/8" Level 3 TrussBearing117' -9" Roof Truss Bearing127' -4 7/8"A A A A A A 103-6 203-6 303-6 RIDGE VENT RIDGE VENT ASPHALT SHINGLES PREFINISHED MTL.FASCIA & SOFFIT VINYL LAP SIDING VINYL SIDING BAND DECORATIVE WINDOWHEADER TRIM; TYP. VINYL LAP SIDING VINYL SIDING BANDVINYL LAP SIDING VINYL CORNER TRIM GRADE SIM. STONE VENEER B.O. Hoist Beam132' -3 1/2" Level 1100' -0" Level 2109' -8 5/8" Level 3119' -4 1/2" T.O. Footing95' -4" Grade99' -4" Level 2 TrussBearing108' -1 1/8" Level 3 TrussBearing117' -9" Roof Truss Bearing127' -4 7/8"310-6 210-6 110-6 A A A A A A RIDGE VENT RIDGE VENT B.O. Hoist Beam132' -3 1/2"40' - 11 11/32"Level 1100' -0" Level 2109' -8 5/8" Level 3119' -4 1/2" T.O. Footing95' -4" Grade99' -4" Level 2 TrussBearing108' -1 1/8" Level 3 TrussBearing117' -9" Roof Truss Bearing127' -4 7/8"AA A A A AA AAAAAAA AA A A A AA A A AA A A AA AA AA A AA AA AA A A A A A A AA AA AA A A A A A A A A A AA AA AA 5" / 1'-0" 5" / 1'-0" 5" / 1'-0"5" / 1'-0"5" / 1'-0" RIDGE VENT RIDGE VENT B.O. Hoist Beam132' -3 1/2" GENERAL NOTES: 1. ALL PLUMBING PENETRATIONS MUST TERMINATEAT A MIN. OF 12" ABOVE THE ROOF SURFACE LINE. 2. ADDRESS NUMBERS SHALL BE INSTALLED IN AVISIBLE LOCATION PER IBC 501.2. 3. FDC (CONNECTION) MUST BE LOCATED AT THEADDRESS SIDE OF THE BLDG. OR AT AN APPROVEDLOCATION. 4. WATER FLOW ALARMS MUST BE INSTALLED ON THE EXTERIOR PER IBC 903.4.2. 5. ALL EXIT DISCHARGE SHALL BE ILLUMINATED PERIBC 1006.1 6. ALL GLAZING WITHIN 24" OF THE ARC OF A DOORSHALL BE SAFETY GLAZING PER IBC 2406.3. Scale Project number Date Drawn by Checked by I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Architect under the laws of the State of Minnesota.Name: Christopher J. Raimann, AIASigned: ______________________________________________Date: 10-31-2019 License #: 46319 As indicated 10/31/2019 4:33:46 PMA3.1 Building Elevations 01-19-1105 Station Street Apts 1Kuepers Inc. 10/23/19 CJR CheckerStation Street Apts 13/32" = 1'-0"1 North Elevation 3/32" = 1'-0"2 East Elevation 3/32" = 1'-0"3 West Elevation 3/32" = 1'-0"4 South Elevation No.Description Date 3'-0"2 POOL SECTIONA1.1 SCALE: 1/8" = 1'-0"5'-0"5'-0"5' TALL ALUMINUM POOL ENCLOSURE FENCINGPOOLBUILDINGBYKUEPERS INC. POOL DEPTH 3' TO 5' 1 POOL PLANA1.1 SCALE: 1/8" = 1'-0" A1.1 2 A1.1 2 1'-0"20'-0"1'-0"34'-0"1'-0"1'-0"23'-578"7'-0"7'-0"CONCRETE POOL DECK POOLBUILDINGBYKUEPERS INC.-U OCCUPANCYCONST. TYPE: VB POOL AREA 20' X 34' POOL COPING CONTAINS:PUMP, FILTER,HEATER, EQUIPMENT& SUPPLY STORAGE 15'-0"32'-0"2'-0"2'-0"BIDDING INSTRUCTIONS: 1. PROVIDE DESIGN-BUILD BIDFOR A COMPLETE DESIGN ANDINSTALLATION OF THE POOLAND ALL RELATED EQUIPMENT. 2. BID TO INCLUDE ENGINEERSTAMPED DRAWINGS FORMINNESOTA DEPARTMENT OFHEALTH PERMIT APPLICATIONSUBMITTAL. 3. INCLUDE CONCRETEDECK/SURROUND 4. PROVIDE AN OPTION FOR ANALUMINUM POOL ENCLOSUREFENCE. 5. COMPLY WITH ALLAPPLICABLE PROVISIONS OFTHE DEPARTMENT OF HEALTH'SPUBLIC SWIMMING POOL RULES. 6. POOL BUILDING WILL HOUSEALL POOL EQUIPMENT. 7. 1 INCH HARDWATER LINE WITHRPZ AND 3" SANITARY SEWERLINE WILL BE PROVIDE BYKUEPERS INC. BENCH BENCH 12 6 EXCAVATOR TO PROVIDE 30 YARDS OF 34" WASHED ROCK BEDDING 3' GATE(LOCKABLE) EL = 100'-0"T.O. FOUNDATION/SLAB EL = 108'-1 1/2"T.O. BEARING EL = 94'-0"T.O. FOOTING RESTROOMMEN'S 101 RESTROOMWOMEN'S 103 MECHANICAL102 101 103 102 1 2A5.1 ROLL-INSHOWER F.D. F.D. GATE A5.11 STEPS A2.1 4 A3.1 3 A3.1 1A3.1 2 A3.1 LANDSCAPE EDGING LANDSCAPE EDGING ROLL-INSHOWER TRENCH DRAIN TRENCH DRAIN 12'-0"5'-0"5'-0"42'-0"12'-0"8'-578"5'-0"8'-578"12'-0"12'-0"19'-038"8'-578"5'-0"8'-578"45.00°45.00°12'-0"42'-0"12'-0"10'-0" 10'-0" DWG. # JOB DATE DRAWN AS SHOWN CHECKED SCALESTATION STREETREVISIONS DATE I hereby certify that this plan, specification, orreport was prepared by me or under my directsupervision and that I am a duly Licensed Architectunder the laws of the State of Minnesota.Name:Signed:Date: License #:L:\Projects\2019\Big Lake Apts\Pool Plans 1.dwg Oct 31, 2019-04:28:52PM01-19-1105 CJR 10-23-19 copyright kuepers, 2019BIG LAKE, MNAPARTMENTSOUTDOOR POOLAP1.1 87 Landform® and Site to Finish® are registered services marks of Landform Landform has provided general planning support to the City of Corcoran since 2003, including development review and responding to resident inquiries as well as updating the City Zoning and Land Use maps in GIS. In addition to the on-going review of development applications, Landform has also prepared comprehensive updates to the Zoning and Subdivision Ordinances for the City. In 2015, Landform led the City/County efforts to develop the Southeast District Master Plan and Design Guideline update. This effort was important as it set the foundation for the City’s development expectations for a new Town Center. This plan as updated in 2018 as part of the 2040 Comprehensive Plan update. Landform led the City’s 2040 Comprehensive Plan update process, which provides opportunities for high quality development while preserving the rural characteristics that make Corcoran unique. 2017Date Completed City of CorcoranClient Corcoran, MNLocation City of Corcoran Planning Services 26 | Town Center Mixed Use with Commercial at Street Level Mixed Use with Office at Street Level Apartments & Town Homes Single Family Town Center Legend Downtown Core Gateway Nodes 79th Place 79th Place 79th Avenue 78th Avenue Main Street 76th Avenue 75th Avenue Larkin Road Quince LaneCity Center DriveCity Cen te r D r i ve County Road 116Reb e c c a P a r k T r a i l Poplar LaneOak LaneMulberry LaneLarch LaneMaple Hill RoadGood Sheperd Church City Hall Not To Scale !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! !!!!!!!!!!!! !!!!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! î î î s s òñð òñð ñ ñ ï ï î î s ñ ï ROADSCHUTTE GLEASON ROAD JUBERT LAKE MEISTER ROAD O LD SETTLE R S R D HORSESHOE TRAIL STIEG RD WILLOW DRIVEHACKAMORE ROADTRAIL HAVEN ROADCAIN ROADO A K DA LE D R STREHLER ROAD PIONEER TR COUNTY ROAD 117 ROLLLING HILLS RDLARKIN RDCITY OF GREENFIELDCITY OF MAPLE GROVESCOTT LAKEBECHTOLD ROAD$+ $+ $+ $+ $+ $+ $+ $+ MORINLAKE GOOSELAKE COOK LAKE RUSH CREEK Official Zoning Map 3,000 0 3,0001,500 Feet Zoning Districts: UR Urban Reserve RR Rural Residential RSF-1 Single Family Residential 1 RSF-2 Single Family Residential 2 RSF-3 Single and Two Family Residential 3 RMF-1 Medium Density Residential RMF-2 Mixed Residential RMF-3 High Density Residential MP Manufactured Home Park P-I Public / Institutional TCR Transitional Rural Commercial CR Rural Commercial C-1 Neighborhood Commercial C-2 Community Commercial DMU Downtown Mixed Use GMU General Mixed Use BP Business District I-1 Light Industrial PUD Planned Unit Development ï Cemetery î ChurchsGolf Course ñ Government Building òñð Public Park City Limit !!!!!2030 Metropolitan Urban Service Area Open Water Shoreland Overlay District Parcels Updated January 2018 Adopted June 2011 19 10 30 116 101 50 19 10 ± 88 Landform® and Site to Finish® are registered services marks of Landform The City updated the Southeast District Plan and Design Guidelines in response to the planned policy changes in the City’s 2040 Comprehensive Plan. The most significant changes involved the planned future alignment of existing County Roads 10 and 50 in Corcoran. As part of the update, the City reanalyzed the mix of uses in the Town Center and modified the plan to better reflect the City’s vision for this area. Key changes included: • A modification of the Town Center boundary based on the new street alignment • The addition of grade-separated pedestrian crossing alternatives • A more refined stormwater management concept • A more defined village green as a priority in the Town Center • A modified land use plan for the Town Center to respond to market conditions • Modifications to the street network plan 2019Date Completed City of CorcoranClient Corcoran, MNLocation Southeast District Plan and Design Guidelines District Principles | 15 8-feet 16-feet wide parkinglane 8-feet zerosetback Parkway Street. This tree lined street has a 72-foot wide right-of-way and a center median with trees. The median may have turf or perennials and shrubs depending on the surrounding context. Parkways at the entrance to a neighborhood or district are logical places for upgrading the median plantings to perennials and shrubs with trees. In special cases, the median may be depressed and function as a stormwater amenity. In this case, upgraded plantings are advised. The City Engineer may reduce or eliminate on-street parking for this street type outside the Town Center depending on the surrounding context. 6’ Sidewalk 6’ Sidewalk6’ Planting Strip 6’ Planting Strip 8’ Parking Lane 8’ Parking Lane 11’ Drive Lane 10’ Planting Strip 11’ Drive Lane Main Street is characterized by a 70-foot right-of-way width. Buildings should have a zero setback. The pedestrian realm is an urban streetscape with space for window shopping, furnishings, pedestrian level lighting, overstory trees and planters. 16’ Pedestrian Realm 16’ Pedestrian Realm8’ Parking Lane 8’ Parking Lane Parking Lane Zero Setback8 Ft 8 Ft 11’ Drive Lane 11’ Drive Lane Main Street Pedestrian Realm. The pedestrian realm on Main Street is 16-feet wide from back of curb to building face. Amenities supportive of the building uses are encouraged including: patio seating, benches, bicycle racks, litter receptacles, and planter pots with seasonal displays. Infrastructure like pedestrian level lighting, street trees in landscaped boulevards are also appropriate. 89 Landform® and Site to Finish® are registered services marks of Landform Landform was selected to help the City of Rogers update the format of their existing Zoning and Subdivision Ordinances. The City wanted to update these ordinances; make them easier to read, understand and implement. The City was interested in developing a form-based code; however, the City budget limited the opportunity for a full rewrite. Landform worked with the community to develop a hybrid code that incorporates many form-based elements and created a limited number of new zoning districts to implement the 2040 Comprehensive plan. We used this opportunity to update the City ordinances to be consistent with recent State law changes, including how variances and non- conformities are addressed. Graphics, tables, and procedural icons were used wherever possible to convey the policy language in concise terms. At the conclusion of the project, we prepared a memo for the City identifying key areas of the ordinance that we believed should be updated based on feedback received during the project and conflicts with other sections of the City Code. 2020Date Completed City of Rogers, MNClient Rogers, MNLocation Land Development Regulations Ordinance 90 Landform® and Site to Finish® are registered services marks of Landform In 2017 Landform was asked to lead the 2040 Comprehensive Plan Update for the City of Lino Lakes. Landform worked with City staff, the City’s consulting engineer, council members, board members and community members to identify strengths, weakness, opportunities and obstacles that stand in the way of the community achieving their goals. The direction from the Council was that no major changes were desired and the Council directed staff use the Planning & Zoning Board as the working group to develop the update. Landform held three outreach events and used the City newsletter, postcards, the City webpage and My Sidewalk social media to engage the community. The Comprehensive Plan is the vision for development in Lino Lakes. It is a reflection of the community’s social and economic values. These values are translated into the type of land use the City desires and programs regarding economic development, housing, parks, transportation and other key area. The resulting document is graphically robust, contains interactive links, and incorporates text updates that will shape the future of the City. The 2040 Comprehensive Plan is expected to be adopted by the City in 2020. Estimated 2020Date Completed City of Lino LakesClient Lino Lakes, MNLocation Lino Lakes 2040 Comprehensive Plan Update Lino Lakes Comprehensive Plan Update Community Background 2-10 Lino Lakes households are generally larger on average than in Anoka County and in the 7-County Twin Cities Region, as show on Table 2-2 and Figure 2-7. This is a reflection of the city’s housing stock, which is dominated by single family homes attractive to families with children� At the time of the 2010 Census, almost half the city’s households included children� There is a trend toward smaller households and as the population ages Lino Lakes will have more empty nesters and other families without children, and more people living alone� Table 2-2� Household Size YearLino Lakes Anoka County Twin Cities Region (7-County) 19903�25 2�93 2�56 20003�2 2�77 2�53 20103�05 2�7 2�5 20162�97 2�69 2�5 Source: US Census and Metropolitan Council Research These trends are already showing up in data from the last Decennial Census� Table 2-3 and Figures 2-8 and 2-9 show the composition of Lino Lakes households at the 2000 and 2010 Census� In 2000, families (one or more persons related by blood, marriage or adoption) with children were 57% of Lino Lakes households� Only 29% were families without children� In 2010, families with children were 48% of households and 36 % were families without children�� Table 2-3� Lino Lakes Households by Type 2000 2010 Families without children 1,388 2,236 Lived alone 488 740 Married families with children 2,497 2,503 Non-family households 206 251 Unmarried families with children 278 444 Total 4,857 6,174 Source: Decennial Census Figure 2-7� Household Size Figure 2-8� Lino Lakes Households 2000 Census Figure 2-9� Lino Lakes Households 2010 Census 0 0�5 1 1�5 2 2�5 3 3�5 1990 2000 2010 2016 Figure 2-5� Household Size Lino Lakes Anoka County Twin Cities Families without children29% Lived alone10% Married families with children51% Non-family households4% Unmarried families with children6% Figure 2-6� Lino Lakes Households 2000 Census Families without children36% Lived alone12% Married families with children41% Non-family households4% Unmarried families with children7% Figure 2-7� Lino Lakes Households2010 Census DRAFT Mar12-18 for review only Baldwin Lake Rondeau Lake Bald EagleLake WilkinsonLake Otter Lake AmeliaLake Reshanau LakeRice Lake Centerville Lake Marshan Lake George Watch Lake Peltier Lake Cedar Lake LilacSt 20th Ave S456721 456749 456721 456749 456714 456754 456714 456723 456721 456721 456714456714 20thAve20th Ave§¨¦35E §¨¦35W ")153 ")140 ")84 ")84 MainStMainStMain St CedarSt HodgsonRdLake DrElm St Birch St Birch StLake DrSunset AveRondeauLake Dr EAsh St Oak Ln Apollo Dr62nd St N Ash St RondeauLake Rd WCentervilleRdHolly Dr4th AveHolly Dr E Birch St 80th St E 64th StCity of BlaineCity of Circle PinesCity of Columbus City of HugoCity of North OaksCity of Shoreview White Bear Township ´ Figure 3-22040 Future Land Use Legend City of Centerville Permanent Rural Urban Reserve Low Density Residential Medium Density Residential High Density Residential Mixed Use Commercial Business Campus Industrial Civic and Institutional Parks and Open Space Private Airfield Open Water Right-of-Way Municipal Boundary Parcels Streams 3,500 0 3,5001,750 Feet Date: 3/8/2018 Lino Lakes Comprehensive Plan Update Chapter 3: Land Use 3-27 3,000 3,000Feet0 Planning District 1 Boundary Legend Municipal BoundaryPermanent RuralGateway Urban Reserve Low Density Residential Mixed Use Industrial Business Campus Civic / Institutional Park / Open Space Private Airfield Right-of-Way StreamsParcels Open Water Medium Density ResidentialHigh Density Residential Commercial* ´ City of Centerville *!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½!(!(!(!(!(!(!(!(!(!(!(!(!(¾¾½¾¾½¾¾½!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(¾¾½ ¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !( !(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½ ¾¾½¾¾½¾¾½¾¾½¾¾½!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½!(!(!(!(!(¾¾½!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½kj kj kj kj kj kj kj kj kj kjkj ú úúArena AcresPark Behm'sPark Sunset's OakPark SunrisePark Woods of Baldwin Lake Park BirchwoodAcres Shenandoah Park Country LakesPark BirchPark Brandywood Park ClearwaterCreek Park NorthPointePark Pheasant Hills Park City HallPark Highland MeadowsPark LinoPark Woods EdgePark MarshanPark Wenzel FarmsPark Future Pedestrian Bridge Century FarmsNorth Park Baldwin Lake Rondeau Lake BaldEagleLake Wilkinson Lake Otter Lake Amelia Lake Reshanau LakeRice Lake Centerville Lake Marshan Lake George WatchLake Peltier Lake Cedar Lake LilacSt 20th Ave S456721 456749 456721 456749 456714 456754 456723 456714 456754 456754 456714456714 20thAve20th Ave§¨¦35E §¨¦35W ")153 ")140 ")84 ")84 MainStMainStMain St CedarStLake DrElm St Birch St Birch StLakeDrSunsetAve RondeauLake Dr EAsh St Oak Ln Apollo Dr62nd St N Ash St RondeauLake Rd WCenterville RdHolly Dr4th AveHolly Dr E Birch St 80th St E 64th St A B C D E I J H F GK White Bear TownshipCity of BlaineCity of Circle PinesCity of Columbus City of HugoCity of North OaksCity of Shoreview ´ Figure 10-1 Parks, Greenways & Trail System Legend Future Neighborhood ParkSearch Area's ú Existing Tunnel ú Proposed TunnelúFuture Pedestrian Bridge Water Trail Watermark Drainage Outlet Existing Asphalt Existing Concrete Trail Existing Boardwalk Trail Proposed Trails !(!(!(!(!(¾¾½Proposed On-Street Route Existing Regional Trail Proposed Regional Trail Wetland Management Corridor Greenway System Undeveloped Park City Parks Regional Parks Existing Wetland Banks Open Water Right-of-Way Municipal Boundary Parcels Streams 3,500 0 3,5001,750 Feet Date: 3/7/2018 3,000 3,000Feet0 kj úúú !(!(!(!(!(¾¾½ Future Neighborhood Park Search Area’s Existing Tunnel Proposed Tunnel Future Pedestrian Bridge Water Trail Watermark Drainage Outlet Watermark Drainage Outlet Existing Asphalt Existing Concrete Trail Existing Boardwalk Trail Proposed Trails Proposed On-Street Route Existing Regional Trail Proposed Regional Trail Greenway System Undeveloped Park City Parks Regional Parks Existing Wetland Banks Proposed Wetland Bank Open Water Right-of-Way Municipal Boundary Parcels Streams Legend Planning District 1 Boundary ´ City of Centerville Woods of Baldwin Lake Park Shenandoah Park Pleasant Hills Park Figure 3-7� 2040 Future Land Use Map for Planning District 1 Figure 3-8� Parks, Greenways & Trail System Map for Planning District 1 DRAFT Mar13-18 for review only Lino Lakes Comprehensive Plan Update Chapter 3: Land Use 3-27 3,000 3,000Feet0 Planning District 1 BoundaryLegend Municipal BoundaryPermanent RuralGateway Urban ReserveLow Density Residential Mixed Use Industrial Business Campus Civic / InstitutionalPark / Open SpacePrivate Airfield Right-of-Way StreamsParcels Open Water Medium Density Residential High Density Residential Commercial* ´ City of Centerville *!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½!(!(!(!(!(!(!(!(!(!(!(!(!(¾¾½¾¾½¾¾½!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(¾¾½ ¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½¾¾½!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!(!( !( !( !( 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Lake CentervilleLake Marshan Lake George Watch Lake Peltier Lake Cedar Lake LilacSt 20th Ave S456721 456749 456721 456749 456714 456754 456723 456714 456754 456754 456714456714 20thAve20th Ave§¨¦35E §¨¦35W ")153 ")140 ")84 ")84 MainStMainStMain St CedarStLake DrElm St Birch St Birch StLakeDrSunsetAve RondeauLake Dr EAsh St Oak Ln Apollo Dr62nd St N Ash St RondeauLake Rd WCenterville RdHolly Dr4th AveHolly Dr E Birch St 80th St E 64th St A B C D E I J H F GK White Bear TownshipCity of BlaineCity of Circle PinesCity of Columbus City of HugoCity of North OaksCity of Shoreview ´ Figure 10-1 Parks, Greenways & Trail System Legend Future Neighborhood ParkSearch Area's ú Existing Tunnel ú Proposed TunnelúFuture Pedestrian Bridge Water Trail Watermark Drainage Outlet Existing Asphalt Existing Concrete Trail Existing Boardwalk Trail Proposed Trails !(!(!(!(!(¾¾½Proposed On-Street Route Existing Regional Trail Proposed Regional Trail Wetland Management Corridor Greenway System Undeveloped Park City Parks Regional Parks Existing Wetland Banks Open Water Right-of-Way Municipal Boundary Parcels Streams 3,500 0 3,5001,750 Feet Date: 3/7/2018 3,000 3,000Feet0 kj úúú !(!(!(!(!(¾¾½ Future Neighborhood Park Search Area’s Existing Tunnel Proposed Tunnel Future Pedestrian Bridge Water Trail Watermark Drainage Outlet Watermark Drainage Outlet Existing Asphalt Existing Concrete TrailExisting Boardwalk Trail Proposed Trails Proposed On-Street Route Existing Regional Trail Proposed Regional Trail Greenway System Undeveloped Park City Parks Regional Parks Existing Wetland Banks Proposed Wetland Bank Open Water Right-of-Way Municipal Boundary Parcels Streams Legend Planning District 1 Boundary ´ City of Centerville Woods of Baldwin Lake Park Shenandoah Park Pleasant Hills Park Figure 3-7� 2040 Future Land Use Map for Planning District 1 Figure 3-8� Parks, Greenways & Trail System Map for Planning District 1 DRAFT Mar13-18 for review only Lino Lakes Comprehensive Plan Update Chapter 5: Economic Development 5-7 Table 5-6� Transportation to Work, 2015 Lino Lakes Twin Cities Region (7-County) Number %Number % Drove alone 9,274 86%1,200,250 77% Carpooled 591 5%128,244 8% Worked at home 530 5%77,317 5% Public transportation 291 3%81,663 5% Walked 62 1%36,089 2% Other means 58 1%28,541 2% Total 10,806 100%1,552,104 100% Source: American Community Survey 5Yr Summary File 2011-2015 Because most residents must leave the city for employment they spend longer than average times commuting to and from work. Table 5-7 and Figure 5-5 show that commute times have been increasing for Lino Lakes residents (and everyone in the region)� Residents of Lino Lakes use private transportation almost exclusively to reach their employment� Table 5-6 and Figure 5-4 show how Lino Lakes residents traveled to work in 2015, and compares it with the Twin Cities Region� Lino Lakes residents were more likely to drive alone (86% vs 77% in the region) and less likely to have carpooled or used public transportation� About the same percentage worked at home as in the region (5%)� Table 5-7� Average Travel Time to Work (Minutes) Lino Lakes Residents Twin Cities Region (7-County) Census 1990 24�8 20�76 Census 2000 26�7 23�03 ACS 2006-2010 26�3 23�56 ACS 2011-2015 27�1 24�32 Source: U�S� Census Bureau Decennial Census and American Community Survey 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Lino Lakes Twin Cities Region (7-County) Figure 5-4� Transportation to Work, 2015 Drove alone Carpooled Worked at home Public transportation Walked Other means Figure 5�4 Transportation to Work, 2015 Figure 5�5 Average Travel Time to Work (Minutes) 0 5 10 15 20 25 30 ACS 2011-2015 ACS 2006-2010 Census 2000 Census 1990 Figure 5-5� Average Travel Time to Work (Minutes) Twin Cities Region (7-County)Lino Lakes Residents DRAFT Mar12-18 for review only 91 92 EXECUTIVE SUMMARY Administrative Services 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 2, 2024 Agenda Item 3D. Approval of Use of Credit Cards for Purchases Prepared By Sue Virnig, Finance Director Summary MN Statute 471.382 authorizes the use of credit cards by cities, but the legislation requires prior City Council approval of those employees who will be using the cards on behalf of the City. The following are the credit cards issued: Store issued credit cards Northern Tool Sears Home Depot Non-store issued cards US Bank (employee will sign use of purchasing card program) Not all businesses accept purchase orders from the City. The stores listed above have credit cards with their business name on them. All use will need to be approved by the supervisor before any purchase is made. The US Bank is a purchasing/credit card with the employee’s name on it. These cards will be used only if no other form of payment is accepted. Each employee given authority will sign a use of card policy with terms of acceptable use. An employee may keep the card for a period of time with approval from the supervisor. Therefore, staff is recommending that the City Council authorize the use of the following credit cards listed above by any City employee, who has received prior approval of the appropriate supervisor. Financial or Budget Considerations Credit Card payments will be included on the city check register. Legal Considerations MN Law governs the use of credit cards. 93 Equity Considerations Not Applicable Recommended Action Motion to approve usage of credit cards by any city employee who has received prior approval from the appropriate supervisor and approved by the Accounting Supervisor, Finance Director and/or City Manager. 94 EXECUTIVE SUMMARY City Administration 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 2, 2024 Agenda Item 3E. Designation of 2024 Official Newspaper - New Hope/Golden Valley Sun-Post Prepared By Theresa Schyma, City Clerk Summary In accordance with Minnesota Statutes, the Council must designate a newspaper of general circulation in the City as the official newspaper in which all ordinances, hearing notices, advertisement for bids, etc. are required to be published. The New Hope/Golden Valley Sun-Post has communicated an interest in continuing to serve as the official newspaper for the City of Golden Valley. The New Hope/Golden Valley Sun-Post is qualified to serve as a legal and official newspaper under Minnesota Statutes Section 331A.02, Subd. 1 . Financial or Budget Considerations The cost of publishing public hearing notices has been factored into the 2024 Council Budget. Legal Considerations This item does not require legal review. Equity Considerations Ensuring all residents of Golden Valley have access to important information regarding City Council decisions fits within Pillar 2 of the City's Equity Plan - inclusive and effective community engagement. Recommended Action Motion to designate the New Hope/Golden Valley Sun-Post as the 2024 official newspaper for the City of Golden Valley. 95 EXECUTIVE SUMMARY Administrative Services 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 2, 2024 Agenda Item 3F. Adopt Resolution No. 24-001 Designating Depositories for City Funds Prepared By Sue Virnig, Finance Director Summary State Law requires cities to have depositories for City and Housing and Redevelopment Authority funds approved annually. The attached resolution states the depository, accounts, and signature requirements (facsimile for general account) for each account. Financial or Budget Considerations Not Applicable Legal Considerations State Statutes regulate how the City/HRA can deposit their funds. Equity Considerations The City's work to expand their list of banking services while following the State's requirement. Recommended Action Motion to adopt Resolution No. 24-001 Designating Depositories for City Funds. Supporting Documents RES 24-001 - Designating depositories 96 RESOLUTION NO. 24-001 RESOLUTION DESIGNATING DEPOSITORY WHEREAS, Minnesota Statutes set procedures and require the City Council to designate depositories for City funds which include the Housing and Redevelopment Authority (HRA) as a blended component unit; and WHEREAS, these statutes allow the City Council to authorize the Accounting Supervisor or Finance Director/Treasurer to annually designate a bank as the official depository for the City funds and manage the collateral pledged to such funds; and WHEREAS, Wells Fargo Bank, Minnesota, N.A., is now the official depository; and WHEREAS, Wells Fargo Bank, Minnesota, N.A., wires transfer funds to below institutions for investments purchased by the City and HRA: 4M Fund Bell Bank BNC National Bank First Independence Bank RBC-Capital Markets, LLC Sunrise Bank UBS Financial Services, Inc US Bank Wells Fargo THEREFORE, BE IT RESOLVED that the following signatories or alternates are authorized to be signatories on checks drawn on funds deposited: 1. General Checking: Mayor or Mayor Pro Tem and Treasurer or Accounting Supervisor; Each check requires two (2) signatures. Use of facsimile signatures by the following named persons: Roslyn Harmon Mayor Jennifer Hoffman Accounting 2. Internal Deposit Funds: (Motor Vehicle Registration Fund Checking, DNR Transaction account) Transfers may be made by the City Treasurer and Accounting Supervisor to the State of Minnesota, DNR and City of Golden Valley General Checking; Deputy Registrar may make transfers between accounts (Motor Vehicle Registration Fund and DNR Account) and to the State of Minnesota for deposits. 3. Imprest Fund Checking: (Park and Recreation, City Activity Account, Brookview Golf Course and Brookview Golf Activity): 97 Signatories shall be as designated by the City Manager who shall notify the bank at the time of authorization or change and each check shall require one (1) signature. Transfers from accounts are authorized by the Finance Director or Accounting Supervisor. 4. ACH Transfers: (City of Golden Valley General Account): Will be authorized for the Payroll Accountant, Accounting Supervisor or Finance Director/Treasurer for payroll transfers created by the Payroll System. Will be authorized for the Deputy Registrar, Accountant, Accounting Supervisor or Finance Directory/Treasurer for transfers to the State or Department of Department of Natural Resources (DNR). Will be authorized for the Accounting Supervisor and Finance Director/Treasurer will be authorized to make transfers to the Investment firms or electronic payments authorized. BE IT FURTHER RESOLVED that the following shall be authorized to make investments of city funds and shall be authorized to deposit the principal of said investments in the above named depositories as necessary and beneficial to the City: City Manager, Finance Director/Treasurer, Accounting Supervisor and Accountant. The City Clerk is authorized and directed to furnish each of the depositories with certified copies of this resolution along with such signature documentation as is required by the depository and the authorizations set forth in all above. Adopted by the City Council this 2nd day of January, 2024. _____________________________ Roslyn Harmon, Mayor ATTEST: _____________________________ Theresa Schyma, City Clerk 98 EXECUTIVE SUMMARY Administrative Services 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 2, 2024 Agenda Item 3G. Adopt Resolution No. 24-002 - Annual Elections for the 2024-25 Insurance Policy Prepared By Sue Virnig, Finance Director Summary Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. Staff recommends that the City does not waive the statutory limit on tort liability established by Minnesota Statues 466.04 for the 2024-25 insurance policy. This policy is a February 1 renewal. Financial or Budget Considerations If the city does not waive the statutory tort limits, an individual claimant would be able to recover no more than $500,000 on any claim to which the statutory tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. Insurance rates from the League reflect this coverage. Legal Considerations The League of Minnesota Cities covers about 95% of the cities for liability. Equity Considerations Not applicable. Recommended Action Motion to adopt Resolution No. 24-002 for the Annual Elections for the 2024-25 Insurance Policy. Supporting Documents RES 24-002 - Annual elections for the 2024-2025 Insurance Policy 99 RESOLUTION NO. 24-002 RESOLUTION FOR THE ANNUAL ELECTIONS FOR THE 2024-25 INSURANCE POLICY WHEREAS, the City of Golden Valley must declare whether or not to waive the statutory limits on tort liability established by Minnesota Statutes 466.04. NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Golden Valley that it does not waive the statutory limits on tort liability established by Minnesota Statutes 466.04 for the 2023-24 insurance policy. Adopted by the City Council this 2rd day of January, 2024. _____________________________ Roslyn Harmon, Mayor ATTEST: _____________________________ Theresa Schyma, City Clerk 100 EXECUTIVE SUMMARY Administrative Services 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 2, 2024 Agenda Item 3H. Adopt Resolution No. 24-003 Delegating Authority to Authorize Temporary Assignment Pay Prepared By Sue Virnig, Finance Director Summary According to the City’s Temporary Assignment Compensation policy: “From time to time, employees may be asked to take on significant additional responsibilities due to the position vacancy of their supervisor or to fill-in as an acting department head. Employee’s pay will be adjusted commensurate with the additional responsibilities, though not all vacancies will cause an employee to receive an increase in pay.” Temporary Assignment Compensation is administratively considered and approved by the City Manager. When the City Manager is out of the office, another staff person assumes the roles and responsibilities of the City Manager and may be entitled to Temporary Assignment Compensation, depending on the circumstances. Because the City Manager administratively considers and approves Temporary Assignment Compensation, there is no administrative employee to apply the policy or approve such pay for the Acting City Manager role when the City Manager is absent. Therefore, staff recommends the City Council delegate authority to implement this policy as it relates to the Acting City Manager role to the Finance Director. Financial or Budget Considerations No budget impact. All acting pay is paid from existing budget approved by the City Council. Legal Considerations This action is consistent with the statutory plan B city statute in that it preserves the statutorily mandated separation between the City Council and employees of the City other than the appointed City Manager. Equity Considerations This action allows the City to implement its Temporary Assignment Compensation Policy equitably for all employees. Recommended Action Motion to adopt Resolution No. 24-003 delegating authority to authorize temporary assignment pay. Supporting Documents RES 24-003 - Delegating Authority to Authorize Temporary Assignment Pay 101 102 RESOLUTION NO. 24-003 A RESOLUTION DELEGATING AUTHORITY TO AUTHORIZE TEMPORARY ASSIGNMENT PAY WHEREAS, pursuant to the City of Golden Valley Employee Handbook “[f]rom time to time, employees may be asked to take on significant additional responsibilities due to the position vacancy of their supervisor or to fill-in as an acting department head. Employee’s pay will be adjusted commensurate with the additional responsibilities, though not all vacancies will cause an employee to receive an increase in pay”; and WHEREAS, Temporary Assignment Compensation is administratively approved by the City Manager; and WHEREAS, when the City Manager is out of the office, an Acting City Manager assumes the roles and responsibilities of the City Manager and is entitled to Temporary Assignment Compensation during that time; and WHEREAS, because the City Manager administratively considers and approves Temporary Assignment Compensation, there is no administrative employee to carry out the requirements of the policy or approve such pay for the Acting City Manager when the City Manager is absent; and WHEREAS, staff recommends the City Council delegate authority to implement this policy as it relates to the Acting City Manager to the Finance Director. NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF GOLDEN VALLEY, MINNESOTA that this Council delegates authority to the Finance Director to administratively authorize Temporary Assignment Compensation for the Acting City Manager when the City Manager is absent or otherwise unable to fulfill this responsibility, all pursuant to the City of Golden Valley Temporary Assignment Compensation Policy. Passed by the City Council of the City of Golden Valley, Minnesota this 2nd day of January, 2024. ____________________________ Roslyn Harmon, Mayor Attested: ____________________ Theresa Schyma, City Clerk 103 EXECUTIVE SUMMARY Administrative Services 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 2, 2024 Agenda Item 3I. Adopt Resolution No. 24-004 Approving 2023 Budget Carry Forward Adjustments Prepared By Sue Virnig, Finance Director Summary Staff projects the City will be under budget in 2023 and requests approval to carry over and reassign a portion of the remaining available 2023 budget to calendar year 2024. This proposed action will allow staff to continue to work on 2023 projects with the carry forward amounts to 2024. The proposed allocations and sources of funds are listed on the attached table. Some of the proposed items were not budgeted for 2024 but are necessary due to legislative updates and to comply with existing and proposed City policies/contractual commitments. The rest of the items will provide operational efficiencies and improve delivery of basic government services. The remaining unspent 2023 budget will be allocated pursuant to the City's Fund Balance Policy. Staff with provide recommendations to the Council for this action in 2024 after the audit process is completed. Financial or Budget Considerations These proposed allocations are funded by 2023 budgeted dollars that were approved by the City Council as part of the 2023 budget but were not spent in 2023. No additional funding is required. Legal Considerations This proposal follows GASB requirements. Equity Considerations This proposal strives to advance the equity goals of the City by funding infrastructure, programs, and services that provide opportunities and resources for all. Recommended Action Motion to adopt Resolution No. 24-004 approving budget carry forward adjustments. Supporting Documents RES 24-004 - Approving Budget Carry Forward Adjustments 2023 Balance Carry Forward Table 104 RESOLUTION NO. 24-004 RESOLUTION APPROVING BUDGET CARRY FORWARD ADJUSTMENTS WHEREAS, the City Council adopted Resolution 22-109 on December 6, 2022, which adopted the 2023 budget, and WHEREAS, year-end carry forward budget adjustments are required for the 2023 budget as set forth in the list attached and incorporated hereto as Exhibit A -Year-End Budget Adjustment Request; and WHEREAS, the City Council has determined that it is in the City’s best interest to make these budget alterations for this Year-End Budget Adjustment Requests to the approved budget. NOW, THEREFORE, BE IT RESOLVED that the City Council based on the foregoing recitals and in furtherance of the intent of this Resolution hereby authorizes and directs the Finance Director to make any and all necessary alterations to the approved budget of the City. Adopted by the City Council of Golden Valley, Minnesota this 2nd day of January, 2024. _____________________________ Roslyn Harmon, Mayor ATTEST: _____________________________ Theresa Schyma, City Clerk 105 EXHIBIT A Request for Carry Forward 2023 Available Budget to the 2024 Budget ‐ January 2, 2024 Account ‐Object Police Department 1320.6110 Police Salaries ($140,000) 1320.6960 Community Engagement Vehicle $60,000 1320.6960 Public Safety License Plate Readers $80,000 Legal Department 1121.6340 Professional Services ($75,000) 1121.6110 Salaries‐Deputy City Clerk Part Time $52,770 1121.6150 Insurance $13,250 1121.6160 Retirement $8,980 Housing and Redevelopment 1000.4101 Building Permit Revenues ($315,000) 9190.6340 HOPE expenditures $315,000 Employee Benefits Fund 8000.4901 Retirement ($140,000) 8015.6411 Early Safe and Sick Time $40,000 8015.6411 Tuition Fund Reimbursement for Employees $100,000 Managers 1030.6340 Professional Services ($35,000) 1030.6340 DEI Professional Services $20,000 1030.6340 Furniture $15,000 Total Budget Impact $0 106 EXECUTIVE SUMMARY Human Resources 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 2, 2024 Agenda Item 3J. Adopt Resolution No. 24-005 Approving Updated Employee Handbook Prepared By Kirsten Santelices, Deputy City Manager/Human Resources Director Summary The City of Golden Valley continually updates its employment policies to ensure compliance with state and federal laws and equitable and inclusive employment practices. Human Resources reviewed slight changes with the City Council at its work session on December 12, 2023 work session. The City Council discussed Earned Sick and Safe time (ESST) and provided direction to City staff. The ESST policy is effective January 1, 2024. Financial or Budget Considerations The cost of ESST for 2024 is approximately $40,000 and will be paid using carry forward balance adjustments from 2023. The majority of this cost is within the Fire department (paid on-call firefighters) and Brookview Golf and Lawn Bowling seasonal/temporary staff. Future ESST costs will be factored by each department in the City's annual budget planning cycle. Legal Considerations These handbook updates have been reviewed and approved by the City Attorney through the legal and equity review process. Equity Considerations The policies and procedures outlined in the employee handbook are frequently reviewed by the HR and Equity staff to include equity and inclusion provisions. Recommended Action Motion to adopt Resolution No. 24-005 approving updated employee handbook. Supporting Documents RES 24-005 - Adopting Amended Employee Handbook 2024-01-02 107 RESOLUTION NO. 24-005 RESOLUTION ADOPTING AMENDMENT TO EMPLOYEE HANDBOOK WHEREAS, a completely revised Employee Handbook was adopted by Resolution 11-81 on December 20, 2011 and dated January 1, 2012; amended by Resolution 12-24 on March 20, 2012; amended by Resolution 12-100 on December 18, 2012; amended by Resolution 13-65 on July 16, 2013; and amended by Resolution 17-19 on April 20, 2017; and amended by Resolution 17-85 on December 17, 2017; and amended by Resolution 18-87 on December 18, 2018; and amended by Resolution 19-75 on December 17, 2019; and amended by Resolution 20-81 on December 15, 2020; and Amended by Resolution 21-17 on April 6, 2021; and Amended by Resolution 21-46 on June 15, 2021, and Amended by Resolution 21-116 on December 21, 2021, and Amended policy by Resolution 22-063 on July 5, 2022, and Amended by Resolution 22-118 on December 20, 2022, and by Resolution 23-034 on May 16, 2023; and by Resolution 23-077 on September 5, 2023; and WHEREAS, the Employee Handbook has been revised include updated policies and procedures, including employee benefits, complying with state and federal laws, and updated language to reflect advice of legal counsel in a manner that involves providing employees with an updated handbook; and WHEREAS, effective January 1, 2024 the State Legislature requires all Minnesota employers to provide Earned Sick and Safe Time Leave which is incorporated in the City’s personnel policies; and WHEREAS, the above-referenced amendments will become effective as of January 1, 2024; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley that the above-referenced amendments to the City of Golden Valley Employee Handbook are hereby adopted, and the revised policies supersede all previously adopted policies and procedures except those contained in approved union contracts. Adopted by the City Council of Golden Valley, Minnesota this 2nd day of January, 2024. _____________________________ Roslyn Harmon, Mayor ATTEST: _____________________________ Theresa J. Schyma, City Clerk 108 EXECUTIVE SUMMARY City Administration 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 2, 2024 Agenda Item 6A. Review of Council Calendar Prepared By Theresa Schyma, City Clerk Summary N/A Legal Considerations N/A Equity Considerations N/A Recommended Action The Council will review upcoming city meetings, events, and holiday closures. Supporting Documents Review of Council Calendar 109 Review of Council Calendar Event Event Time Location JANUARY Tuesday, January 9 Council Work Session 6:30 PM Hybrid - Council Conference Room Sunday, January 14 Winter Market in the Valley (Indoors)10:00 AM – 1:00 PM Brookview Bassett Creek Room Sweet Potato Comfort Pie: Annual Rev. Dr. Martin Luther King, Jr. Service Holiday 1:15 PM - In-Person Pre-Program 2:00 PM - 4:30 PM - Hybrid Event Hybrid Event - Metropolitan Ballroom, 5418 Wayzata Blvd Monday, January 15 City Offices Closed for Observance of Rev. Dr. Martin Luther King, Jr. Day 2024 Rev. Dr. Martin Luther King, Jr. Holiday Breakfast 7:00 AM - Doors Open 8:00 - 9:30 AM - Program Minneapolis Convention Center, 1301 Second Avenue South,Minneapolis Tuesday, January 16 City Council Meeting 6:30 PM Hybrid - Council Chambers Tuesday, January 30 Annual City Council Goal Setting Session 5:30 PM - Dinner 6:00 PM - Session begins Brookview - Valley Room Thursday, January 25 Golden Valley Business Council Meeting 8:30 AM - 9:30 AM Hybrid Brookview - Valley Room FEBRUARY Tuesday, February 6 City Council Meeting 6:30 PM Hybrid - Council Chambers Sunday, February 11 Winter Market in the Valley (Indoors)10:00 AM – 1:00 PM Brookview Bassett Creek Room Tuesday, February 13 Council Work Session 6:30 PM Hybrid - Council Conference Room Monday, February 19 City Offices Closed for Observance of Presidents' Day Tuesday, February 20 City Council Meeting 6:30 PM Hybrid - Council Chambers Thursday, February 22 Golden Valley Business Council Meeting 8:30 AM - 9:30 AM Hybrid Brookview - Valley Room Sunday, February 25 West Metro Home Remodeling Fair 10:30 AM - 3:00 PM Eisenhower Community Center - 1001 MN-7, Hopkins, MN Tuesday, February 27 Precinct Caucuses 7:00 PM Multiple Locations - See State Caucus Finder for info Saturday, March 2 City Hall Open for Absentee Voting 9:00 AM - 3:00 PM City Hall 110