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07- Administrative Services DivisionADMINISTRATIVE SERVICES DIVISION This division is comprised of General Services and Finance. General Services handles the front counter customer service duties for utility billing, elections, special assessments and routing all phone calls to various departments. Finance handles accounting, cash management functions, payroll, preparation of the biennial budget, Comprehensive Annual Financial Report (CAFR), Capital Improvement Program (CIP), and oversees the Hennepin County Assessor's contract. �-1 Ir_1 ;1;1 I Ll W Finance Director Accounting Supervisor Payroll Accountant Accountant Accounting Technician 1 Utility Billing Specialist 1 Assessing / Accounts Payable Technician 1 Information Technology Supervisor 1 (Moved to City Manager Division in 2024) Information Technology Specialist 1 (Moved to City Manager Division in 2024) Information Technology Specialist 1 (Moved to City Manager Division in 2024) EXPENDITURES Operating Supplies includes the general office supplies used by all City departments. Postage includes the costs for mailing all City correspondence such as letters, notices and newsletters. Telephone costs include the maintenance of the City phone system and fees for wireless cards. Rentals include the computer access to Hennepin County's tax records and the use of the City's folding machine. The City contracts with Hennepin County for appraisal of properties. CITY OF GOLDEN VALLEY 2024 - 2025 OPERATING BUDGET DIVISION: Administrative Services (005) 2022% 2023% 2021 2022 2023 2023 2024 2024 2025 OVER 2022 Over 2023 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT ADOPTED CONCEPT ADOPTED PROPOSED Personal Services 6110 Salaries -Regular Employees $812,321 $870,763 $959,955 $965,635 $997,410 $697,110 $723,010 6111 Overtime -Regular Employees 1,123 1,408 1,900 1,900 1,900 1,900 1,950 6130 Salaries -Temporary Employees 5,877 - - - - 9,935 10,230 6150 Employee Insurance 207,849 213,898 248,235 248,235 258,215 174,225 187,980 6160 Retirement 120,651 113,771 156,590 156,590 162,610 111,565 115,680 TOTAL Personal Services 1,147,821 1,199,840 1,366,680 1,372,360 1,420,135 994,735 1,038,850 -27.22% 4.43% Suoolies and Services 6320 Operating Supplies 17,069 33,867 103,850 106,225 107,155 21,875 21,875 -78.94% 0.00% 6340 Professional Services 89,444 264,620 82,590 86,155 83,640 21,250 21,250 -74.27% 0.00% 6342 Postage 57,142 47,275 82,000 65,000 82,000 66,950 68,955 -18.35% 2.99% 6343 Telephone 22,377 8,163 24,000 24,545 24,000 545 545 -97.73% 0.00% 6344 Use of Personal Auto 373 473 900 900 900 600 600 -33.33% 0.00% 6382 Contractual Maintenance - - 33,300 33,300 33,300 - - -100.00% 6390 Rentals 9,565 6,784 12,000 12,000 12,000 9,000 9,000 -25.00% 0.00% 6411 Conferences and Schools 996 2,910 7,400 4,960 9,900 5,400 7,900 -27.03% 46.30% 6413 Dues and Subscriptions 675 935 1,445 1,445 1,445 1,445 1,445 0.00% 0.00% 6440 Other Contractual Services 963,226 851,436 986,270 1,002,420 1,022,495 336,000 349,440 -65.93% 4.00% TOTAL Supplies and Services 1,160,867 1,216,463 1,333,755 1,336,950 1,376,835 463,065 481,010 -65.28% 3.88% Capital Outlav 6960 Capital Outlay - 7,993 - - TOTALS $2,308,688 2,424,296 $2,700,435 $2,709,310 $2,796,970 $1,457,800 1,519,860 -46.02% 4.26% DIVISION: Administrative Services (005) OBJECT DESCRIPTION Personal Services 6110 Salaries -Regular Employees 6111 Overtime -Regular Employees 6150 Employee Insurance 6160 Retirement TOTAL Personal Services Supplies and Services 6320 Operating Supplies 6340 Professional Service 6342 Postage 6343 Telephone 6344 Use of Personal Auto 6390 Rentals 6411 Conferences and Schools 6413 Dues and Subscriptions 6440 Other Contractual Services TOTAL Supplies and Services Capital Outlav 6960 Capital Outlay TOTALS CITY OF GOLDEN VALLEY 2024 - 2025 OPERATING BUDGET PROGRAM: General Services (1101) 2022% 2023% 2021 2022 2023 2023 2024 2024 2025 OVER 2022 Over2023 ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT ADOPTED CONCEPT ADOPTED PROPOSED $312,095 $333,393 $334,430 $334,430 $344,465 $344,465 $355,250 856 984 1,500 1,500 1,500 1,500 1,500 73,243 77,326 86,350 86,350 89,560 89,560 92,365 46,813 44,307 53,640 53,640 55,145 55,145 56,840 433,007 456,010 475,920 475,920 490,670 490,670 505,955 3.10% 3.12% 11,780 10,037 16,000 16,000 16,000 16,000 16,000 0.00% 0.00% 1,649 - 2,000 2,045 2,000 5,500 5,500 0.00% 0.00% 57,142 47,275 82,000 65,000 82,000 66,950 68,955 -18.35% 2.99% 21,328 6,788 21,800 22,345 21,800 545 545 -97.50% 0.00% 371 473 400 400 400 400 400 0.00% 0.00% 3,290 2,862 3,500 3,500 3,500 3,500 3,500 0.00% 0.00% 741 2,167 3,720 1,280 3,720 3,720 3,720 0.00% 0.00% 145 520 485 485 485 485 485 0.00% 0.00% 295,000 305,000 303,850 320,000 312,965 336,000 349,440 10.58% 4.00% 391,446 375,122 433,755 431,055 442,870 433,100 448,545 -0.15% 3.57% - 7,993 - - $824,453 839,125 $909,675 $906,975 $933,540 $923,770 $954,500 1.55% 3.33% DIVISION: Administrative Services (005) OBJECT DESCRIPTION Personal Services 6110 Salaries -Regular Employees 6111 Overtime -Regular Employees 6130 Salaries -Temporary Employees 6150 Employee Insurance 6160 Retirement TOTAL Personal Services Suoolies and Services 6320 Operating Supplies 6340 Professional Services 6344 Use of Personal Auto 6390 Rentals 6411 Conferences and Schools 6413 Dues and Subscriptions TOTAL Supplies and Services TOTALS CITY OF GOLDEN VALLEY 2024 - 2025 OPERATING BUDGET PROGRAM: Finance (1102) 2022% 2023% 2021 2022 2023 2023 2024 2024 2025 OVER 2022 Over2023 ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT ADOPTED CONCEPT ADOPTED PROPOSED $220,044 $280,845 $323,835 $319,515 $337,470 $352,645 $367,760 267 424 400 400 400 400 450 5,877 - - - - 9,935 10,230 59,614 71,315 84,200 84,200 87,425 84,665 95,615 32,879 36,304 51,815 51,815 53,995 56,420 58,840 318,681 388,888 460,250 455,930 479,290 504,065 532,895 9.52% 5.72% 2,903 9,184 5,000 7,375 5,000 5,875 5,875 17.50% 0.00% 11,124 12,199 10,775 14,295 10,775 15,750 15,750 46.17% 0.00% 2 - 200 200 200 200 200 0.00% 0.00% 5,411 3,600 5,500 5,500 5,500 5,500 5,500 0.00% 0.00% 150 - 1,680 1,680 4,180 1,680 4,180 0.00% 148.81% 530 415 960 960 960 960 960 0.00% 0.00% 20,120 25,398 24,115 30,010 26,615 29,965 32,465 24.26% 8.34% $338,801 $414,286 $484,365 $485,940 $505,905 $534,030 $565,360 10.25% 5.87% DIVISION: Administrative Services (005) OBJECT DESCRIPTION Personal Services 6110 Salaries -Regular Employees 6150 Employee Insurance 6160 Retirement TOTAL Personal Services Suoolies and Services 6320 Operating Supplies 6340 Professional Services 6343 Telephone 6344 Use of Personal Auto 6382 Contractual Maintenance 6390 Rentals 6411 Conferences and Schools 6440 Other Contractual Services TOTAL Supplies and Services TOTALS CITY OF GOLDEN VALLEY 2024 - 2025 OPERATING BUDGET PROGRAM: IT Services (1037) (Formerly 1105) 2022% 2023% 2021 2022 2023 2023 2024 2024 2025 OVER 2022 Over2023 ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT ADOPTED CONCEPT ADOPTED PROPOSED $280,182 $256,525 $301,690 $311,690 $315,475 74,992 65,257 77,685 77,685 81,230 40,959 33,160 51,135 51,135 53,470 396,133 354,942 430,510 440,510 450,175 -100.00% #DIV/0! 2,386 14,646 82,850 82,850 86,155 -100.00% #DIV/0! 76,671 252,421 69,815 69,815 70,865 -100.00% #DIV/0! 1,049 1,375 2,200 2,200 2,200 -100.00% #DIV/0! - - 300 300 300 -100.00% #DIV/0! - - 33,300 33,300 33,300 -100.00% #DIV/0! 864 322 3,000 3,000 3,000 -100.00% #DIV/0! 105 743 2,000 2,000 2,000 -100.00% #DIV/0! 668,226 546,436 682,420 682,420 709,530 -100.00% #DIV/0! 749,301 815,943 875,885 875,885 907,350 -100.00% #DIV/0! $1,145,434 $1,170,885 $1,306,395 $1,316,395 $1,357,525 $0 $0-100.00% #DIV/0!