JWC Agenda 02-07-2024
AGENDA
JOINT WATER COMMISSION
February 7, 2024 – 1:30 pm
Remote Attendance: Members of the public may attend this meeting via Microsoft Teams by
calling 1-872-256-4160 and entering access code 119 801 16#.
Questions/Comments: Members of the public who have questions about the commission or any
items on the agenda should contact the staff commission liaison – RJ Kakach, Assistant City
Engineer, rkakach@goldenvalleymn.gov, 763-593-8043.
1. Call to Order—Roll Call
2. Approval of Minutes – January 3, 2024
3. Appoint Golden Valley Public Works Director, Tim Kieffer, to the Joint Water Commission
4. Appoint Chairperson, Vice Chair, and Secretary/Treasurer for the 2024 calendar year
5. Approve Bids for Golden Valley and Crystal Pump House Improvements
6. TAC Update
7. Adjournment
Joint Water Commission,
January 3, 2024
Page 1 of 2
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of January 3, 2024
The Golden Valley - Crystal - New Hope Joint Water Commission (JWC) meeting was called
to order at 1:33 pm.
Roll Call
Present
Adam Bell, City Manager, Crystal
Reese Bertholf, City Manager, New Hope
Staff Present
Dave Lemke, Operations Manager, New Hope
Matt Rowedder, Utilities Maintenance Supervisor, New Hope
Patrick Sele, Utilities Supervisor, Crystal
Tim Kieffer, Public Works Director, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Analeigh Moser, Accountant, Golden Valley
Bernie Weber, Public Works Director, New Hope
Ben Perkey, Crystal
RJ Kakach, Assistant City Engineer, Golden Valley
Carrie Nelson, Engineering Assistant, City of Golden Valley
Kirsten Santelices, Acting City Manager/HR Director, City of Golden Valley
Richard McCoy, Public Works Director, City of Robbinsdale
Approval of Minutes December 6, 2023
Moved by Bertholf and seconded by Bell to approve the minutes of the December 6, 2023,
Joint Water Commission (JWC) Meeting. Upon a roll call vote the following voted in favor:
Bell and Bertholf. The following voted against: None. Motion carried.
Robbinsdale Blue Line Crossing at 42nd Design Discussion
The City of Robbinsdale Public Works Director, Richard McCoy, and the JWC discussed the
Metro Transit Blue Line Light Rail Transit (LRT) construction project and the proposed route
along Bottineau Boulevard (CSAH 81). Specifically, the Metro Transit is proposing an at-grade
crossing at42nd Avenue (CSAH 9).
Robbinsdale also has concerns with the at-grade crossing and is asking the JWC to support their
request of an elevated structure at 42nd Avenue for the Blue Line LRT. The City of Robbinsdale is
looking for feedback on this idea and potentially in the future with a letter of support for the
elevated structure (grade separated crossing) to accommodate the LRT.
Moved by Bertholf and seconded by Bell to write a letter of support for Robbinsdale,
edited to support their need. Upon a roll call vote the following voted in favor: Bell
and Bertholf. The following voted against: None. Motion carried.
Joint Water Commission,
January 3, 2024
Page 2 of 2
Resolution 24-01 Designating Depositories for Joint Water Funds
Resolution 24-02 Delegating Authority for Paying Certain Claims
Moved by Bertholf and seconded by Bell to authorize Resolution 24-01 Designating
Depositories for Joint Water Funds and Resolution 23-02 Delegating Authority for Paying
Certain Claims. Upon a roll call vote the following voted in favor: Bell and Bertholf. The
following voted against: None. Motion carried.
Preliminary 2023 Financial Reports
• JWC 2023 Expenditures & Budget Remaining
• JWC Consumption thru 11-2023
• JWC CIP Expenses thru 11-2023
Moved by Bertholf and seconded by Bell to authorize the Preliminary 2023 Financial
Reports. Upon a roll call vote the following voted in favor: Bell and Bertholf. The following
voted against: None. Motion carried.
Auditing Services for the 2023 Fiscal Year
Moved by Bertholf and seconded by Bell to approve the 2023 Audit Services Contract for
$12,925 with Chair and Finance Director to sign contract with MMKR. Upon a roll call vote the
following voted in favor: Bell and Bertholf. The following voted against: None. Motion
carried.
Other Business
• The next meeting is scheduled for February 7, 2024
Adjournment
Commissioner Bell adjourned the meeting at 2:00 pm.
ATTEST:
Carrie Nelson, Recording Secretary Vice-Chair Reece Bertholf
Joint Water Commission Memo
February 7, 2024
Agenda Item #3 & 4
Agenda Item #3 & 4
Appoint Golden Valley Public Works Director, Tim Kieffer, to the Joint Water Commission and
Appoint Chairperson, Vice Chair and Secretary/Treasurer for remainder of the calendar year
2024.
Prepared by
Carrie Nelson, Recording Secretary
Summary
Due to the appointment of Tim Kieffer, Golden Valley Public Works Director, as Golden Valley’s
representative on the Joint Water Commission, a special election should occur appointing Tim
Kieffer to the board.
As per the Joint Water Commission By-Laws, the Joint Water Commission appoints a
chairperson, vice chair and Secretary/Treasurer
a. Officers and Officers’ Duties: There shall be appointed on an annual basis on the following officer of
the Commission:
Chairperson; Vice Chairperson; and Secretary/Treasurer. The Chairperson or, in his or her absence, the
Vice Chairperson shall preside at all meetings of the Commission. The Secretary/Treasurer shall act as
the Clerk of such meeting, shall give notice thereof and shall be custodian of all books and records of
the Commission. The Finance Department on one of the member Cities be the custodian of all moneys
received by the Commission, shall keep accounts thereof, shall pay out money on orders signed by the
Chairperson, shall submit to the Commission such reports as it may request regarding the financial
affairs of the Commission.
Budget Considerations
No budget considerations.
Attachments
Resolution 24-010 from the City of Golden Valley appointing Golden Valley’s Public Works
Director, Tim Kieffer, as Golden Valley’s representative on the Golden Valley/Crystal/New Hope
Joint Water Commission.
Recommended Action
Motion to appoint Public Works Director Tim Kieffer, Golden Valley, to the board and appoint
all Joint Water Commission Officers for the 2024 calendar year.
RESOLUTION NO. 24-010
RESOLUTION APPOINTING REPRESENTATION ON THE
GOLDEN VALLEY-CRYSTAL-NEW HOPE JOINT WATER COMMISSION
WHEREAS, the cities of Golden Valley, New Hope and Crystal created a Joint Water
Commission (the “JWC”) in 1963 to benefit the three communities; and
WHEREAS, pursuant to section 2 of the JWC Joint Powers Agreement, the City Council of
each city must appoint a representative to the JWC Commission by resolution; and
WHEREAS, it is in the best interest of the City to appoint the City Manager to the
Commission for a three year term or until such time as there is a change to the joint powers
organization; and
WHEREAS, City Manager Timothy J. Cruikshank was last appointed to a three year term as
the City’s JWC representative on January 17, 2023; and
WHEREAS, the impending retirement of City Manager Timothy J. Cruikshank necessitates
an update to representation on the JWC for the remainder of the three year term; and
WHEREAS, to ensure the City always has voting representation on the JWC, the best
approach moving forward is to appoint representatives by roles rather than individual names; and
WHEREAS, the City has subject matter experts, such as the Public Works Director, that
attend JWC meetings and are fully equipped to weigh-in on matters from the City's perspective in
the absence of the City Manager or, in the City Manager’s absence, the staff person filling the role
of City Manager.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley,
Minnesota, that the Golden Valley City Manager is hereby appointed to fill the remainder of the
three year term that is set to expire on January 31, 2026 as the City of Golden Valley's
representative on the Golden Valley-Crystal-New Hope Joint Water Commission.
BE IT FURTHER RESOLVED by the City Council of the City of Golden Valley, Minnesota, that
in the Golden Valley City Manager’s absence, the staff person filling the role of City Manager or the
Public Works Director can act as the City of Golden Valley’s representative on the Golden Valley-
Crystal-New Hope Joint Water Commission for the remainder of the three year term that is set to
expire on January 31, 2026.
Adopted by the City Council of Golden Valley, Minnesota this 6th day of February 2024.
____________________________
ATTEST: Roslyn Harmon, Mayor
_______________________________
Theresa Schyma, City Clerk
Joint Water Commission TAC Memo
February 7, 2024
Agenda Item #05
Award contract for the Joint Water Commission Golden Valley and Crystal Pump House
Improvements
Prepared by
Ben Perkey, PE, Interim Director of Public Works/City Engineer
Pat Sele, Utilities Superintendent
Summary
On December 19, 2023, the Council approved the plans and specs and ordered the
advertisement for bids for the Joint Water Commission Golden Valley and Crystal Pump House
Improvements. Bids for the project were opened on January 25, 2024. Four bids were received
and listed below (for the Base Bid, Alternate 1 and Alternate 2):
1) Municipal Builders, Inc. $2,148,728.00
2) American Liberty Construction $2,268,000.00
3) Killmer Electric Co. $2,939,600.00
4) Shank Constructors, Inc. $2,892,300.00
The engineer’s estimated construction cost was $2,078,000.00.
.
Staff has reviewed the bids and found them to be accurate and in order. Municipal Builders, Inc.
is a reputable local contractor and has done similar projects in the metro area for many years,
including previous projects at both the Golden Valley and Crystal pump houses.
Project Cost
The engineering design and construction fee for the project is $237,000.00 which brings the
total cost for the project to $2,385,728.00.
Project Funding
This project will be funded using the Joint Water Commission’s capital project fund for pump
house work. The total project funding available is $2,700,000.
The total project cost is $314,272 (12% of total project budget) under budget which will be used
as contingency during construction. Any unused contingency will be put back into the Joint
Water Commission capital project fund.
Schedule
• Fall 2024 – Winter 2025 construction at Golden Valley pump house.
• Fall 2025 – Winter 2026 construction at Crystal pump house.
Attachment
• Notice of Award.
Recommended Actions
• Motion authorizing the contract with Municipal Builders, Inc. for the Joint Water
Commission Golden Valley and Crystal Pump House Improvements.
Joint Water Commission - 0M2.127314 CERTIFICATE OF SUBSTANTIAL COMPLETION
Golden Valley and Crystal Pump House Improvements PAGE 00 65 16-1
NOTICE OF AWARD
Date of Issuance:
Owner: Joint Water Commission Owner’s Project No.:
Engineer: Bolton & Menk, Inc. Engineer’s Project No.: 0M2.127314
Project: Golden Valley and Crystal Pump House Improvements
Contract Name: Golden Valley and Crystal Pump House Improvements
Bidder: Municipal Builders, Inc.
Bidder’s Address: 7900 Old Viking Blvd, Nowthen, MN 55303
You are notified that Owner has accepted your Bid dated __01/25/2024__ for the above Contract, and
that you are the Successful Bidder and are awarded a Contract for:
Golden Valley and Crystal Pump House Improvements.
The Contract Price of the awarded Contract is $_2,148,728.00_. Contract Price is subject to adjustment
based on the provisions of the Contract, including but not limited to those governing changes, Unit Price
Work, and Work performed on a cost-plus-fee basis, as applicable.
Four (4) unexecuted counterparts of the Agreement accompany this Notice of Award, and one copy of
the Contract Documents accompanies this Notice of Award or has been transmitted or made available
to Bidder electronically.
☐ Drawings will be delivered separately from the other Contract Documents.
You must comply with the following conditions precedent within 15 days of the date of receipt of this
Notice of Award:
1. Deliver to Owner four (4) counterparts of the Agreement, signed by Bidder (as Contractor).
2. Deliver with the signed Agreement(s) the Contract security (such as required performance and
payment bonds) and insurance documentation, as specified in the Instructions to Bidders and in
the General Conditions, Articles 2 and 6.
3. Deliver to Owner executed Section 00 51 11 “ADDITIONAL SUBCONTRACTORS LIST” in
accordance with Minn. Stat. 16C.285 subd.3 Subclauses (1) to (7). Delivery is a condition
precedent to execution of this contract and failure to submit this form shall be cause for the
Owner to cancel Award of Contract and declare your Bid security forfeited.
Failure to comply with these conditions within the time specified will entitle Owner to consider you in
default, annul this Notice of Award, and declare your Bid security forfeited.
Within 10 days after you comply with the above conditions, Owner will return to you one fully signed
counterpart of the Agreement, together with any additional copies of the Contract Documents as
indicated in Paragraph 2.02 of the General Conditions.
Owner: Joint Water Commission
By (signature):
Name (printed):
Title:
Copy: Engineer
Joint Water Commission TAC Meeting
Thursday, January 25, 2025 9:00 AM
1. Towers – New Hope – No update
• MLR Tower – move to 2025 construction, up budget to closer to $3M, consider
including altitude valve, 8’ no climb fence, and new gate, security cameras. Consider
adding valves at tee and replacing hydrant. NH to continue working with KLM on
design.
2. Pumps
• Pumphouse Project Update – Bid opening today!
1. Bolton and Menk
2. Transfer switch may only be 45 weeks out now due to water priority
3. Including items below, GV in winter 2024/2025, Crys 2025/2026
A. Pump #4 at GV reservoir is original and needs to be replaced. Will include
VFD.
B. Pump #3 at Crystal is original and needs to be replaced.
C. GV replacing valves and actuators between pump and manifold tee.
1. DONE
D. GV will inspect motors and electrical annually once pump #4 is replaced.
3. Valves – No update
• Crystal – valve replacement around pump house was moved future project to
finalize scope of work and logistics. NEED TO MOVE START DATE BACK UNTIL AFTER
MCC WORK COMPLETE AT BOTH STATIONS – SEE NOTE ABOVE (Summer 2026)
• Meter update at same time as valve replacement in Crystal (~$40,000)
• Olympia and Louisiana – bad gear box, need to evaluate scope of repair.
• NH – 16” GV @ 42nd @ RR Bridge (2024?)
4. SCADA - No update
5. Miscellaneous
A. Medicine Lake Tower Parts Storage – will need interim storage during tower project
– Connex shipping container?
B. Fiber - TAC agreed running fiber to all facilities is a long-term goal.
o Existing Fiber - both emergency wells in Crystal, GV Tower, North Tower, and
Crystal reservoir.
o Proposed Fiber – GV Pumphouse (2023) – Fiber into Pumphouse, waiting for
switch install in pumphouse and update from County
C. Effluent Meter Pit – Plan is for this year
• Exploration work on top of existing pit will be postponed until time
allows.
D. Mpls Agreement Renewal 2024 – DONE
E. KLM Crystal Reservoir Inspection
• Done – reviewing report, investigating possible leak.
F. 48” Gate Valve GV Meter Pit – Mpls working on cost estimate
• Excavated for MPLS engineers to design
• Scheduled for fall 2024
G. Lead Services - ongoing
• Each City is being proactive on service inventorying
• Reporting date: October 14, 2024
o Spreadsheet to fill out & submit
H. Mpls replacing cradle point in GV pumphouse – late Feb 2024
I. 2025 CIP – will review as part of next TAC meeting
J. Fire ISO testing -three cities working together to have them gather flow data from
our hydrants