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2024-2-20 - DEIC Agenda Packet February 20, 2024 — 6:30 PM Council Conference Room Hybrid Meeting 1.Call to Order 2.Land Acknowledgement We acknowledge and honor the Dakota nation, on whose ancestral land the City of Golden Valley is built, and whose land resources we use. We commit to counteracting the erasure of the cultural practices and presence of the Dakota people through education and by amplifying a wide range of indigenous voices. 3.Roll Call Chair, Lee Thoresen Ajani Woodson Nyre Chester Vice Chair, David Scheie Drew Jones Joelle Allen George Kannenberg Ruth Paradise Imara Hixon 4.Approval of Agenda 5.Approval of Minutes 5.A.Approval of Minutes - January 23, 2024 6.Staff Updates 6.A.Center for Economic Inclusion - City Follow-Up Meeting 6.B.Equity Plan Timeline 6.C.Ho-Chunk History Event Co-Sponsorship 7.Subcommittee Updates 7.A.City Systems DEI COMMISSION MEETING AGENDA Diversity, Equity, and Inclusion (DEI) Commission meetings are being conducted in a hybrid format with in-person and remote options for attending. Remote Attendance Options: Members of the public may attend this meeting via Microsoft Teams . Questions/Comments: Members of the public who have questions about the commission or any items on the agenda should contact the staff liaison - Seth Kaempfer at (763) 593-8045. City of Golden Valley DEI Commission Meeting February 20, 2024 — 6:30 PM 1 7.B.Communication and Networking 1. State of the City 7.C.Events 1. BAEGV Forum: a. March 2024: Women Leading the Way - Final Details b. June 2024 - Needed Initial Steps 2. Mid-April Event: Listening Session on Anti-Semitism and Islamophobia 8.Discussion Items 8.A.2024 DEIC Priorities 1. Subcommittee Draft Workplans and Budgetary Needs 9.Adjournment City of Golden Valley DEI Commission Meeting February 20, 2024 — 6:30 PM 2 City of Golden Valley DEI Commission Meeting January 23, 2024 —6:30 PM January 23, 2024 —6:30 PM Council Conference Room Hybrid Meeting DEI COMMISSION MEETING MINUTES 1.Call to Order Meeting called to order at 6:45pm 2.Land Acknowledgement We acknowledge and honor the Dakota nation, on whose ancestral land the City of Golden Valley is built, and whose land resources we use. We commit to counteracting the erasure of the cultural practices and presence of the Dakota people through education and by amplifying a wide range of indigenous voices. 3.Roll Call Commissioners present: Lee Thoresen, Joelle Allen, Ruth Paradise,David Scheie,Imara Hixon Council members present: Maurice Harris Commissioners absent: Ajani Woodson, George Kannenberg, Drew Jones Staff present: Seth Kaempfer, Equity and Inclusion Manager 4.Approval of Agenda Motion to approve agenda by Commissioner Allen, seconded by Commissioner Hixon. Motion carries 5-0 5.Approval of Minutes 5.A. Approval of Minutes -December 19, 2023 Motion to approve minutes by Commissioner Paradise, seconded by Commissioner Allen Motion carries 5-0 6.Staff Updates 6.A. DEIC Commissioner Membership Staff member Kaempfer reminds the Commissioners that there are still two vacancies on the Commission and suggests that Commissioners reach out to their networks to recruit new members. Commissioner Hixon shared that a community member would be applying soon. 3 City of Golden Valley DEI Commission Meeting January 23, 2024 — 6:30 PM 6.B. Center for Economic Inclusion - Racial Equity Dividends Index Presentation Staff member Kaempfer presented the findings and recommendations for the City’s participation in the Center for Economic Inclusion’s (CEI) Racial Equity Dividends Index. Staff member Kaempfer indicated that the City has promising practices in Housing, Transportation & Land Use and Public Safety. Staff member Kaempfer shared the three recommendations from the indexing are 1) racially diverse teams, 2) racially diverse supply chains, and 3) inclusive workforce development. Commissioner Paradise specifically asked about recommendation three and about what can occur considering the supreme court case about affirmative action. Staff member Kaempfer indicated that we cannot hire based upon race but instead build in best practices that seek to track race and ethnicity across recruitment, hiring, and retention. Commissioner Thoresen and Commissioner Allen dually noted the precarious nature of wanting city staff to be reflective of the city’s population while the city’s population may not be as racially or ethnically diverse, which Commissioner Thoresen called it the “chicken or egg situation”. Commissioner Scheie asked if CEI will be providing specific and practical actions. Staff member Kaempfer shared that City staff will be meeting with CEI staff again and will be asking those questions and that City staff can connect with other cities who participated in the indexing to see what their practices may be. Staff member Kaempfer shared that these results and recommendations have been shared with City management and they can use the results to establish their Equity Actions within the upcoming Equity Plan. Related to the third recommendation, Commissioner Scheie asked for more information about job placement and training opportunities that the City and its departments are participating in. Commissioner Scheie also asked for more clarification about what CEI is exactly meaning by job placement and training opportunities to make sure that the City can either take advantage of them or see what is possible. 6.C. Draft Equity Plan Presentation Staff member Kaempfer presented draft overview and buildout of the upcoming City Equity Plan. Staff member Kaempfer shared that community and employees can view the plan both on the City’s website and via a dashboard that tracks the progress of each action item inclusive of each department’s Equity Actions. Commissioners Paradise, Thoresen, and Allen shared that a collective understanding and orientation of terminology, concepts, and approaches to really help to shift culture and that should be reflected within the plan. Commissioner Thoresen named that community focus and direct community equity engagement is missing within the plan and that the DEI Commission, specifically the City Systems Subcommittee, could assist with that direction. Commissioner Paradise named a concern about training and if employees will be taking their knowledge and applying it their work. Staff member Kaempfer reassured that the focus is on curriculum and not training so as to help provide a build of knowledge and application. Commissioner Allen noted that “access” and “belonging” should be further named and defined in the Equity Plan. 4 City of Golden Valley DEI Commission Meeting January 23, 2024 — 6:30 PM Commissioner Scheie stated that the Commission takes time with the CEI REDI and come back with any suggestions or edits for the Equity Plan to make sure they are imbedded. Commissioner Scheie also suggested changing it from a three year plan to a two year plan. Commissioner Thoresen suggested that the City Systems Subcommittee take time with the plan and meet with Staff Member Kaempfer for any additional suggestions. Commissioner Scheie shared that the last slide of communication should be changed to semi-annual as well as that the Commission can be the report out to community about updates with specific on contractor/vendor diversity and city workforce. 6.D. Ho-Chunk History Event Sponsorship Staff member Kaempfer shared that Crystal Boyd reached out to see if the Commission would be able to either be a space sponsor and/or share out about the upcoming Ho- Chunk History Event. The Commission as a whole discussed that it was of interest and pertinence to be in support of this as it aligns with previous and current efforts to acknowledge and raise the consciousness of indigenous narratives in Golden Valley. Motion to either be the space sponsor and/or promote the Ho-Chunk History Event by Commissioner Scheie, seconded by Commissioner Allen o Motion carries 5-0 6.E. DEI Commission Calendar Dates Staff member Kaempfer indicated to the Commission that they need to adjust some of their dates to reflect various Commissioner needs and days of observance. The Commission when through commission meeting dates from February through May with suggestions being made. The Commission agreed that the February meeting would change to Tuesday, February 20th and the April meeting would change to Tuesday, April 30th and maintain the same time. Motion to change the February and April commission meeting dates by Commissioner Scheie, seconded by Commissioner Hixon o Motion carries 5-0 5 City of Golden Valley DEI Commission Meeting January 23, 2024 — 6:30 PM 7.Subcommittee Updates 7.A. City Systems Commissioner Scheie shared that there are no current updates besides looking to meet with Council member Harris Saturday, January 23rd at 2:00pm at Lunds and Byerlys to strategize how the commission and council can strategically work together. Council member Harris shared about the upcoming planning and goals meeting, which will reflect current goals and looking at the last five years of progress. This meeting will also look at aligning and realigning of commission and council goals. Commissioner Scheie reminded the commission that they are need of still planning their upcoming goals and work plans as well as that the next meeting should prioritize conversation on this. Commissioner Scheie suggested each subcommittee provide information to him and Commissioner Thoresen about what their upcoming goals are. 7.B. Communication and Networking Commissioner Paradise asked about the upcoming State of the City and if the Commission could be present as well as speak the to community about the vision of the Commission for the city. Council member Harris said there could be a possibility for the Commission to be present and that both Council member Harris and staff member Kaempfer would connect with staff member Santelices. Commissioner Paradise asked about the meeting that staff member Kaempfer had regarding the Communication Networking Subcommittee’s goals regarding the spiritual/cultural calendar and information. Staff member Kaempfer shared that there will be a proper strategy for the spiritual/cultural calendar and information as it aligns with internal work and that updates to the website are soon to come. Commissioner Paradise shared that she has some updates to the Commission’s website and that she would get back to Staff member Kaempfer with that input. 7.C. Events 1. BAEGV Forum: a. March 2024: Women Leading the Way Commissioner Paradise and Allen asked for the location to be Brookview and staff member Kaempfer to reserve the space. Commissioner Allen asked to focus on cross-identity nominations and nominate someone that is different from the nominator as well as use the same format that was used the previous year. Commissioner Allen also suggested that they have QR codes across the space that share about women from the state of Minnesota who have made an impact. Commissioner Allen suggested that the subcommittee has a standing meeting the first Saturday of each month. Commissioner Allen also asked the commissioner for any suggestions of having a different caterer. The Commission said they would directly email Commissioner Allen with suggestions. 8.Discussion Items 8.A. Sweet Potato Comfort Pie - MLK Event Sponsorship 6 City of Golden Valley DEI Commission Meeting January 23, 2024 — 6:30 PM Staff member Kaempfer informed the Commission that no action was taken on providing sponsorship fund to Sweet Potato Comfort Pie for the MLK event. Staff member Kaempfer also shared that they are able to reimburse as an option to still maintain their sponsorship and that previous conversation was to sponsor $400.00. Motion to reimburse Sweet Potato Comfort Pie for $400.00 either out of the FY 23 or FY 24 budget by Councilmember Allen, seconded by Councilmember Hixon o Motion carries 5-0 8.B. 2024 DEIC Priorities 1. Annual Funding Approval Staff member Kaempfer shared that January meeting are typically the time that Commissions will approve budgets for the entire year and/or for specific initiatives. The Commissioner discussed what could be potential budgets for the various programs of the Commission as well as what were past budgets. Commissioner Allen asked if the conversation needed to happen at this specific meeting and suggested that it be moved to another meeting agenda. Commissioner Thoresen agreed and asked the Commission to take a look at what might be future goals and priorities and then come with budget suggestions. The Commission agreed that would be the best course of action. Commissioner Scheie suggested each subcommittee provide information to him and Commissioner Thoresen about what their upcoming goals are. Then a work group should form to draft up the upcoming Commission work plan as well as that the work plan should instead run from February through March. The Commission agreed to do so and come to the February meeting with their goals and objectives. 9.Adjournment Meeting adjourned at 8:35pm _______________________________ Seth Kaempfer, Equity and Inclusion Manager _______________________________ Date _______________________________ David Scheie, Vice Chair _______________________________ Date 7