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03-12-24 City Council Work Session Agenda March 12, 2024 — 6:30 PM Council Conference Room Hybrid Meeting 1.Partnership Introduction of Minneapolis Regional Chamber of Commerce and a Future Memorandum of Understanding (MOU) 2.City of Golden Valley Economic Development Incentive Discussion 3.Discussion of Executive Search Firm Proposal Rubric 4.Council Review of Future Draft Agendas CITY COUNCIL WORK SESSION AGENDA City Council Work Sessions are being conducted in a hybrid format with in-person and remote options for attending. Remote Attendance: Members of the public may attend this meeting by streaming via Webex, or by calling 1-415-655-0001 and entering access code 2631 067 5544 and webinar password 1234. Additional information about attending electronic meetings is available on the City website . Discussion Item(s) Council Work Session meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council Work Session meetings and listen to the discussion; public participation is allowed by invitation of the City Council. City of Golden Valley City Council Work Session March 12, 2024 — 6:30 PM 1 EXECUTIVE SUMMARY Community Development 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Work Session March 12, 2024 Agenda Item 1. Partnership Introduction of Minneapolis Regional Chamber of Commerce and a Future Memorandum of Understanding (MOU) Prepared By Christine Costello, Housing & Economic Development Manager Summary In 2020, the TwinWest Chamber of Commerce merged with the Minneapolis Regional Chamber. The City of Golden Valley was a member of the TwinWest Chamber of Commerce. The exploration into merging both chambers of commerce began before the COVID-19 pandemic and became important once the pandemic hit to ensure resources are leveraged for businesses. The merger to the Minneapolis Regional Chamber will allow businesses large and small to access a greater network for visibility and connections to build ones business. Megan Krohn, the Vice President of Member Services for the Minneapolis Regional Chamber will be in attendance to provide an overview of the Minneapolis Regional Chamber and to discuss the Golden Valley Business Connection series. Ms. Krohn will also be available for questions. Recommended Action Listen and respond to the presentation and discussion. 2 EXECUTIVE SUMMARY Community Development 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Work Session March 12, 2024 Agenda Item 2. City of Golden Valley Economic Development Incentive Discussion Prepared By Christine Costello, Housing & Economic Development Manager Alma Flores, Community Development Director Summary The City of Golden Valley strives to be competitive in attracting, expanding, and retaining a diverse economy. Currently, the city does not have a 5-year Economic Development Strategy that would serve as an implementation framework for how the city grows its economic base in order to meet its Comprehensive Planning goals. Golden Valley's economic development toolbox could include incentives at the City level and in partnership with the County and State level and can assist eligible businesses with technical assistance support to thrive in our community. This discussion will provide an overview of economic development incentive tools in order to be responsive to potential requests for city pass-through agreements and consider possible tools such as property tax abatements and/or permit waivers or exemptions via our Tax Increment Financing (TIF) as a consideration. On occasion, the City often receives Request for Proposals (RFPs) from the State of Minnesota Department of Employment and Economic Development (DEED) and organizations such as GreaterMSP for businesses looking to move into the State. In order to be competitive and have a business consider Golden Valley for the siting of their business we need to be proactive and respond in a short time period (can be less than a week) to these RFP requests that typically request local incentives. Having the HRA and City Council aware of all the potential economic development incentives is important because staff may come before you with a request for a letter of support for a proposed project or a resolution supporting the use of an economic development incentive. Community Development wanted to hold a work session to go over these economic development incentives to provide a foundation for staff policy and program development. LOCAL The city incentives for Golden Valley include a policy that was established to provide public assistance for private development or redevelopment activities through Tax increment Financing (TIF). One additional public assistance program that has not been discussed are Tax Abatements. 3 Tax Abatement Minnesota law authorizes cities to abate local property taxes in order to promote local economic development. An economic development abatement allows a city to expend money to benefit a property in one or a number of ways, including by reducing property taxes, deferring payment of property taxes, or spending the money directly on improving the property. A city will often grant an abatement pursuant to an abatement agreement with the landowner; in exchange for the abatement, the land owner agrees to develop the land in a way that will promote local economic development. Permitted uses of abatements include the following: General economic development, such as increasing the tax base or the number of jobs in the area. Construction of public facilities or infrastructure. (e.g., streets and roads) Redevelopment of blighted areas. Providing access to services for residents. (e.g., housing or retail would be common examples) Tax abatements can be used within a TIF District if the period of the tax abatement will occur after the TIF District is decertified. A developer cannot use tax abatement and TIF at the same time. A developer can however obtain approval of an abatement at the same time it receives TIF approval, which allows the developer to tack the abatement onto the end of the term of the TIF district and incorporate the abatement in its financing. Waiver and/or Exemption of Building Permit Fees State code requires the charging of permit fees. The City could create an exception via a fee ordinance or economic development policy that would create potential exemptions. A policy decision such as this will require consideration of all types of projects since it could not be for one specific use. It could also be an extended incentive of TIF proceeds should the HRA see the value of the waiver or exemption of permit fees as an incentive. COUNTY Hennepin County programs would include a number of workforce programs that a business could make direct connect to and does not have a financial commitment or require a cities approval. The one program that would require working with Hennepin County would be: MinnPACE This program was established through State legislation, and the Saint Paul Port Authority (Port Authority) was designated at the program administrator with a statewide reach to help make energy efficient upgrades to properties. Eligible participants are commercial and industrial building owners, owners of multi-family housing, and non-profit or private owners of community facilities. Projects could include building-related energy efficiency upgrade such as windows, lights, and HVAC. Also renewable energy systems such as solar, wind, and geothermal as well as energy-saving equipment in new construction. MinnPACE financing allows for 100% financing (including hard and soft costs) with payments rolled into property taxes through a special assessment. The payments are lower than a typical loan with up to 20-year financing at a fixed interest rate. The Port Authority works directly with the County through a joint powers agreement. This agreement allows MinnPACE authority to place an assessment on properties where the owner has consented to 4 the agreement. STATE State incentives to be considered for development include the following four programs: Minnesota Investment Fund (MIF) MIF provides financing to help add new workers and retain high-quality jobs on a statewide basis. The focus is on industrial, manufacturing and technology-related industries to increase the local and state tax base and improve economic vitality statewide. Companies must work with the City to apply to DEED to receive a MIF award. The size of an award depends on a variety of factors including (but not limited to) Minnesota’s competitiveness, local economic conditions, job creation and wage levels. All expenditures and hiring related to the MIF assistance may not occur until funding has been formally approved. Job Creation Fund (JCF) JCF provides financial incentives to new and expanding businesses that meet certain job creation and capital investment. Companies deemed eligible to participate may receive up to $1 million for creating or retaining high-paying jobs and for constructing or renovating facilities or making other property improvements. In some cases, companies may receive awards of up to $2 million. To be designated as a JCF business, a business must meet the minimum criteria outlined by the State. It is important to note that projects that begin prior to becoming designated by Minnesota Department of Employment and Economic Development (DEED) are not eligible for the JCF. Redevelopment Grant Program This program helps communities with the costs of redeveloping blighted industrial, residential or commercial sites and putting land back into productive use. Grants pay up to half of the redevelopment costs for a qualifying site, with a 50% local match. Grants can assist with several things including building and site demolition, infrastructure improvements, soil stabilization, ponding or other environmental infrastructure and costs necessary for the adaptive reuse of buildings, such as asbestos abatement and lead paint mitigation. Grants do not provide assistance for building construction, renovation or rehabilitation. The program distributes grant funding twice a year, with 50% being awarded to the seven- county Twin Cities metropolitan area, and 50% awarded to greater Minnesota. There are two application rounds each year. Contamination Cleanup and Investigation Grants Program The program helps communities pay for assessing and cleaning up contaminated sites for private or public redevelopment. Grants pay up to 75% of the costs to investigate and clean up polluted sites. Both publicly and privately owned sites with known or suspected soil or groundwater contamination qualify. There are two applications rounds each year and requires a 25% local match, participation in the Metropolitan Council's Local Housing Incentives Programs for Twin Cities Metro area applicants, and the expectation that the site is ready to be redeveloped. 5 The work session will provide an opportunity to further discuss these economic development incentives so that when a project comes forward to the HRA and/or City Council you will have background information on the incentive potentially being requested from a business, and Golden Valley can continue to be a great place to locate and retain businesses. 6 EXECUTIVE SUMMARY City Administration 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Work Session March 12, 2024 Agenda Item 3. Discussion of Executive Search Firm Proposal Rubric Prepared By Kirsten Santelices, Deputy City Manager/Human Resources Director Summary The City Council will discuss and decide upon a rubric which they will use to evaluate responses to its Executive Search Firm RFP. Supporting Documents RFP Rating Rubric Draft 7 Individual Evaluator Form Evaluator Name: Proposer Name: Date: RATING TABLE Use the following framework to give a numeric score to each evalua�on factor. Ra�ng Basis of ra�ng per category 4 Proposal is considered excellent. It includes: an outstanding level of quality; significantly exceeds in all respects the minimum requirements; high probability of success; no significant weaknesses. 3 Substan�al responsive; meets in all aspects and in some cases exceeds, the minimum requirements; good probability of success; no significant weaknesses. Overall, a very good proposal 2 Generally meets minimum requirements; probability of success; weaknesses are minor and can be readily corrected. 1 Lack of essen�al informa�on; low probability for success; significant weaknesses, but correctable. Overall, marginal. 0 Unsa�sfactory, would not recommend. Fails to meet minimum requirements; litle likelihood of success; needs major revision to make it acceptable. Note: pluses and minuses may be used, i.e. Good+ or Very Good- To reach these scores, you will be no�ng strengths, weakness or deficiencies. Proposals that primarily have strengths can be scored at three or above. Evalua�on Factor #1: The Quality of the proposal including, without limita�on, its completeness in addressing the requirements of this RFP and Scope of Work, the work plan and schedule submited as a part of the proposal and demonstrated grasp of the work required to successfully complete a search for a City Manager. Considera�ons:  Response format – the response includes a cover page with a �tle, date, the responding company’s name and address, and the name/�tle/phone number/email address for the responding company’s appointed contact person.  Cover leter- describes the responding company’s mission/vision/values and how those align with the City of Golden Valley’s mission/vision/values; describes their experience leading similar searches for municipal leadership roles; outlines the qualifica�ons and experience of key personnel involved in the scope of work; describes commitment to diversity, equity, and inclusion and provides supplemental materials (if available) such as an equity plan.  Statement of Work- methodology is well-defined and explained; �meline is included and aligns with the City of Golden Valley’s preferred �meline; a detailed budget is included that outlines 8 cost for each service/deliverable; iden�fica�on of payment milestones; and clear iden�fica�on of any op�onal services and/or reimbursable costs not included in basic fees. Strengths: Weaknesses: Deficiencies: Ra�ng (0 – 4): _________ Evalua�on Factor #2: The Qualifica�ons of the proposer including, without limita�on, general qualifica�ons, specialized qualifica�ons and professional competence in areas directly related to this RFP, and successful comple�on of similar projects. Considera�ons:  Years of experience in successful iden�fica�on and placement of municipal and government leaders and/or similarly situated leadership roles  Experience and qualifica�ons of key personnel  Ability and experience in effec�ve community engagement  Demonstrated understanding of the City of Golden Valley’s needs and expecta�ons  Commitment and experience in facilita�ng Council and stakeholder alignment Strengths: Weaknesses: Deficiencies: Ra�ng (0 – 4): _________ 9 Evalua�on Factor #3: Experience - The Experience of the Proposer on similar projects including, without limita�on, any references provided by the Proposer. Considera�ons:  Demonstrated track record of successful placement and reten�on of municipal and government leaders in similarly situated ci�es (size/complexity).  Knowledge and exper�se with the Twin Ci�es metropolitan area  Shares examples of city administrator roles filled within the last five years  Commitment to and experience with diversity, equity, and inclusion which includes a commitment to providing a diverse slate of candidates for considera�on Strengths: Weaknesses: Deficiencies: Ra�ng (0 – 4): _________ Evalua�on Factor #4: The Price of the proposal. Evalua�ng the tasks or rates iden�fied. Considera�ons:  Considers all items in the scope of work  Provides comple�ve rates  Does not exceed City’s stated budget of $30,000 Strengths: Weaknesses: Deficiencies: Ra�ng (0 – 4): _________ 10 Evalua�on Factor #5: The Equity Considera�ons of the proposal. Considera�ons:  Company though�ully completed the equity considera�ons sec�on of the proposal by including the equity statement, equity ac�ons, commitment, etc.  Company’s values align with the City’s welcome statement Strengths: Weaknesses: Deficiencies: Ra�ng (0 – 4): _________ Overall Ra�ng (add ra�ngs for each of the 4 evalua�on factors to come up with a final ra�ng of 0 – 20): ________ 11 EXECUTIVE SUMMARY City Administration 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Work Session March 12, 2024 Agenda Item 4. Council Review of Future Draft Agendas Prepared By Theresa Schyma, City Clerk Supporting Documents Review of Future Draft Agendas 12 Review of Future Draft Agendas Meeting & Item Info March 19, 2024 HRA Meeting - 6:30 PM (Annual Meeting) Call to Order Election of Officers Consent Agenda Approval of HRA minutes Receive and File Previous Quarter's Financial Reports Public Hearing Old Business New Business March 19, 2024 City Council Meeting - 6:30 PM 1A - Pledge of Allegiance and Land Acknowledgement Presentation Golden Valley Police Department 2023 Recap Consent - Council Minutes Approval of all February Council minutes Consent - City Check Registers Approval of City Check Registers Consent - Licenses License Renewal - Refuse and Recycling Vehicles License Renewal - Gas Stations and Gas Dispensers Consent - Boards, Commissions, and Task Forces Consent - Bid, Quotes, and Contracts Memorandum of Understanding with Minneapolis Regional Chamber Approve Prof. Services Agreement for Downtown Streetscape and Wayfinding Plan Annual Contract for Crack Sealing Project Contract for Hydrant Painting Approve Contract for Gate Valve Repairs Approve Purchase of Gate Valves TH 55 Lift Station Relocation Project Contract Adair Avenue Watermain Rehabilitation Project Award Consent - Grants and Donations Adopt Resolution of Bench Donation Adopt Resolution Accepting a Donation for the Law Enforcement-Community Engagement Training Conference Scholarship Consent - Miscellaneous Public Hearing 4707 Circle Down Easement Vacation Old Business New Business Approval of 4707 Circle Down Final Plat March 25, 2024 Special City Council Meeting - 6:00 PM Review Executive Search Firm Proposals Discussion April 2, 2024 City Council Meeting - 6:30 PM 1A - Pledge of Allegiance and Land Acknowledgement Presentation Discover St. Louis Park Update Proclamation for Fair Housing Month 13 Meeting & Item Info Proclamation for Parkinson's Awareness Month Consent - Council Minutes Approval of all March Council minutes Consent - City Check Registers Approval of City Check Registers Consent - Licenses General Business License - Fireworks Sales Consent - Boards, Commissions, and Task Forces Consent - Bid, Quotes, and Contracts Contract for Spring Brush Pick-Up Program Contract for Landscape Services Contract for Pavement Markings Approve Contract for Sewer Lining Approve Cooperative Agreement with BCWMC for Bassett Creek Restoration Project (Regent Ave to Golden Valley Rd) First Amendment to Native Vegetation Maintenance Agreement Authorize Cooperative Agreement with BCWMC for Sochacki Park Water Quality Improvement Project Consent - Grants and Donations Consent - Miscellaneous Public Hearing Old Business New Business April 10, 2024 City Council Special Meeting (Wednesday) - TIME TBD Commissioner Interviews Adjournment April 10, 2024 City Council Work Session (Wednesday) - 6:30 PM 2024-2026 City of Golden Valley Equity Plan Update on East Fire Station Locations Council Review of Future Draft Agendas April 11, 2024 City Council Special Meeting (Thursday) - TIME TBD Executive Search Firm Interviews Adjournment April 16, 2024 City Council Special Meeting - TIME TBD Commissioner Interviews Discussion Regarding Appointments/Reappointments Adjournment April 16, 2024 City Council Meeting - 6:30 PM 1A - Pledge of Allegiance and Land Acknowledgement Presentation New Employee Introductions Consent - City Check Registers Approval of City Check Registers Consent - Licenses Consent - Boards, Commissions, and Task Forces Board/Commission Appointments and Reappointments Receive the 2023 Environmental Commission Annual Report and Approve the 2024 Work Plan Consent - Bid, Quotes, and Contracts Authorize Agreement with Center for Energy and Environment for Home Energy Squad 14 Meeting & Item Info Approve Purchase of Hockey Dasher Boards from Becker Arena Products Approve Contract for Construction Services to Install Hockey Dasher Boards Consent - Grants and Donations Consent - Miscellaneous Adopt Resolution Approving Updated Equity Plan Public Hearing Formal Public Hearing on Sacred Communities Ordinance Consideration of Ordinance Establishing Site Plan Review Process and Fee (Zoning Text Amendment) (TENTATIVE) Old Business New Business 15