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JWC Agenda 04-03-2024 AGENDA JOINT WATER COMMISSION April 3, 2024 – 1:30 pm Remote Attendance: Members of the public may attend this meeting via Microsoft Teams by calling 1-872-256-4160 and entering access code 119 801 16#. Questions/Comments: Members of the public who have questions about the commission or any items on the agenda should contact the staff commission liaison – RJ Kakach, Assistant City Engineer, rkakach@goldenvalleymn.gov, 763-593-8043. 1. Call to Order—Roll Call 2. Approval of Minutes – February 7, 2024 3. JWC Golden Valley and Crystal Pump House MCC Improvements Project – Bolton and Menk Contract Amendment 4. TAC Update 5. Adjournment Joint Water Commission, February 7, 2024 Page 1 of 2 JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of February 7, 2024 The Golden Valley - Crystal - New Hope Joint Water Commission (JWC) meeting was called to order at 1:32 pm. Roll Call Present Tim Kieffer, Public Works Director, Golden Valley Adam Bell, City Manager, Crystal Reese Bertholf, City Manager, New Hope Staff Present Dave Lemke, Operations Manager, New Hope Matt Rowedder, Utilities Maintenance Supervisor, New Hope Patrick Sele, Utilities Supervisor, Crystal Analeigh Moser, Accountant, Golden Valley Bernie Weber, Public Works Director, New Hope Ben Perkey, Crystal Carrie Nelson, Engineering Assistant, City of Golden Valley Approval of Minutes January 3, 2024 Moved by Bertholf and seconded by Bell to approve the minutes of the January 3, 2024, Joint Water Commission (JWC) Meeting. Upon a roll call vote the following voted in favor: Bell and Bertholf. The following voted against: None. Motion carried. Appoint Golden Valley Public Works Director, Tim Kieffer, to the Joint Water Commission Moved by Bell and seconded by Bertholf to appoint Golden Valley Public Works Director, Tim Kieffer, to the Joint Water Commission (JWC). Upon a roll call vote the following voted in favor: Bell and Bertholf. The following voted against: None. Motion carried. Appoint Chairperson, Vice Chair, and Secretary/Treasurer for the 2024 Calendar Year Moved by Bell and seconded by Bertholf to appoint Tim Kieffer as Chairperson, Reece Bertholf as Vice Chair, and Adam Bell as Secretary/Treasurer for the 2024 calendar year. Upon a roll call vote the following voted in favor: Kieffer, Bell, and Bertholf. The following voted against: None. Motion carried. Approve Bids for Golden Valley and Crystal Pump House Improvements Moved by Bertholf and seconded by Bell to authorize the contract with Municipal Builders, Inc, and approve the $314,272 contingency fund to be applied as necessary without requiring approval from the JWC unless it exceeds the $2,385,728.00 total budget. Upon a roll call vote Joint Water Commission, February 7, 2024 Page 2 of 2 the following voted in favor: Kieffer, Bell, and Bertholf. The following voted against: None. Motion carried. Other Business • The next meeting is scheduled for March 6, 2024 Adjournment Chair Kieffer adjourned the meeting at 2:00 pm. ATTEST: Carrie Nelson, Recording Secretary Chair Tim Kieffer Joint Water Commission Memo April 3, 2024 Agenda Item #3 JWC Golden Valley and Crystal Pump House MCC Improvements Project – Bolton and Menk Contract Amendment Prepared by R.J. Kakach, City of Golden Valley Assistant City Engineer Pat Sele, City of Crystal Utilities Superintendent Joe Hansen, City of Golden Valley Utilities Superintendent Summary In 2023, the JWC approved a contract with Bolton and Menk for engineering and construction services for the JWC Pump House MCC Improvements Project. During design it was determined that unforeseen additional services, project components, and associated costs were required that were not in the original Bolton and Menk scope of work. Additional project components include transformer and switchgear work at the Golden Valley pumphouse, and building modifications at both the Crystal and Golden Valley pumphouses. The detailed changes are outlined in the attached amendment letter from Bolton and Menk. The additional fee is $14,000. The JWC TAC has reviewed the proposed amendment and agrees with the scope and costs associated with the additional work. Recommended Action The TAC recommends approval of the proposed amendment. H:\JWC_PR\0M2127314\1_Corres\C_To Others\JWC Design Fee Amendment 2024 Mar 08.docx March 8, 2024 R.J. Kakach, P.E. Assistant City Engineer City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 Re: Design Fee Amendment Joint Water Commission – Pump House Improvements - Golden Valley and Crystal, MN BMI Project No. 0M2.127314 Dear Mr. Kakach: The project noted above has been successfully bid and as we move into the construction phase for the pump replacement project, we would like to note that the scope of the project did change, and we went over our original design fee by approximately $14,000. Below are a few points that discuss the additional work spent during the design phase. • Replacement of exterior switch gear, transformer, and pad at Golden Valley site o Significant added design and coordination work form electrical engineer for determining how to get equipment in the building and coordination with other electrical items. o Significant time from the site/process site to coordinate changes inside the building and site changes outside of the building. o Working through project schedule changes while the project was advertising as the lead time on this equipment revised completion dates and impacted the project completion dates. • Filling in openings left in walls at Golden Valley with a clear solution (opaque block/window) o We assisted in reviewing options for filling in the openings and working with structural and our architect. It was ultimately decided that this work will be handled by the City/JWC. • Protect slide gate at Crystal (in Electrical Room) o This required investigation of removing/replacing window to infill part of wall to have adequate space to mount equipment and this required addition design considerations and architectural analysis. This has been a unique and complex project, and we are happy that the project has successfully bid and is now moving into the construction phase. We would like to bill for the added scope and services noted above and revise our design contract by $14,000. We appreciate your consideration of this request and are available to discuss in greater detail as needed. Name: R.J. Kakach, P.E. Date: March 8, 2024 Page: 2 H:\JWC_PR\0M2127314\1_Corres\C_To Others\JWC Design Fee Amendment 2024 Mar 08.docx Respectfully Submitted, Bolton & Menk, Inc. Seth A. Peterson, P.E. Principal Environmental Engineer Cc: Patrick Sele, Utility Supt., City of Crystal Jacob Humburg, P.E., Bolton & Menk, Inc. Joint Water Commission TAC Meeting Thursday, March 28, 2024 9:00 AM 1. Towers • MLR Tower – move to 2025 construction, up budget to closer to $3M, o Will include altitude valve, add valves at tee and replacing hydrant as separate valve project. o 8’ no climb fence, new gate, and security cameras, door sensors as separate security/SCADA project. o NH working with KLM on design. • Tower Replacement – GV tower first based on needs, consider moving up from 2035 to 2028 or 2029. Will discuss with KLM. 2. Pumps • Pumphouse Project Update – Kickoff meeting was held in March. 1. Bolton and Menk contract amendment – recommend approval. 2. Transfer switch ~30 weeks out now due to water priority. A. Scheduling site meet at GV with Xcel. 3. Including items below, GV in winter 2024/2025, Crys 2025/2026. A. Pump #4 at GV reservoir is original and needs to be replaced. Will include VFD. B. Pump #3 at Crystal is original and needs to be replaced. 4. Windows will be in early April for install at GV site. 3. Valves • Crystal – valve replacement around pump house was moved future project to finalize scope of work and logistics. NEED TO MOVE START DATE BACK UNTIL AFTER MCC WORK COMPLETE AT BOTH STATIONS – SEE NOTE ABOVE (Summer 2026) • Meter update at same time as valve replacement in Crystal (~$40,000) • Olympia and Louisiana – getting quotes to replace (2024) • NH – 16” GV @ 42nd @ RR Bridge (2024) • Crystal – 42nd at Brunswick (fall 2024) 4. SCADA – Will meet with Total Control to talk future needs and security a. Door access, fobs w/ backup key for all facilities, sensors, cameras. 5. Miscellaneous A. Medicine Lake Tower Parts Storage – will need interim storage during tower project – Connex shipping container. B. Fiber - TAC agreed running fiber to all facilities is a long-term goal. o Existing Fiber - both emergency wells in Crystal, GV Tower, North Tower, and Crystal reservoir. o Proposed Fiber – GV Pumphouse (2023) – Fiber is complete, working with Total Control to connect to our SCADA system. C. Effluent Meter Pit – Plan is for this year at GV, Crystal to upgrade with valves in pumphouse project. • GV exploration work on top of existing pit will be postponed until time allows. D. KLM Crystal Reservoir Inspection – No update E. 48” Gate Valve GV Meter Pit – Mpls working on cost estimate – no update • Excavated for MPLS engineers to design. • Scheduled for fall 2024. F. Lead Services – ongoing. • Each City is being proactive on service inventorying. • Reporting date: August 15, 2024. o Spreadsheet to fill out & submit. G. 2025 CIP – started review H. GV Well • Is this something that we need to consider installing? The funding is in place now with the $0.30/1000 gal. I. Cyber Security – need to work with Total Control to update this Department of Homeland Security requirement – will discuss more at next TAC meeting.