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2024-4-30 - DEIC Agenda Packet April 30, 2024 — 6:30 PM Council Conference Room Hybrid Meeting 1.Call to Order 2.Land Acknowledgement We acknowledge and honor the Dakota nation, on whose ancestral land the City of Golden Valley is built, and whose land resources we use. We commit to counteracting the erasure of the cultural practices and presence of the Dakota people through education and by amplifying a wide range of indigenous voices. 3.Roll Call Chair, Lee Thoresen Ajani Woodson Nyre Chester Vice Chair, David Scheie Drew Jones Joelle Allen George Kannenberg Ruth Paradise Imara Hixon 4.Approval of Agenda 5.Approval of Minutes 5.A.Approval of Minutes - March 26, 2024 6.Discussion Items 6.A.2025 DEIC Budget and Council Ask 6.B.Golden Valley Pride Merchandise/Swag 7.Subcommittee Updates 7.A.City Systems 1. June 13th BAEGV DEI COMMISSION MEETING AGENDA Diversity, Equity, and Inclusion (DEI) Commission meetings are being conducted in a hybrid format with in-person and remote options for attending. Remote Attendance Options: Members of the public may attend this meeting via Microsoft Teams . Questions/Comments: Members of the public who have questions about the commission or any items on the agenda should contact the staff liaison - Seth Kaempfer at (763) 593-8045. City of Golden Valley DEI Commission Meeting April 30, 2024 — 6:30 PM 1 7.B.Communication and Networking 7.C.Events 1. April 11th Event: Antisemitism 2. July 11th Event: Islamophobia 8.Staff Updates 8.A.DEIC Commissioner Membership 8.B.Connecting with Other City's DEI/Equity Commissions 8.C.DEIC Budget 8.D.Commissioner Reminders 1. Monthly Agenda Creation 2. Annual Onboarding 9.Adjournment City of Golden Valley DEI Commission Meeting April 30, 2024 — 6:30 PM 2 1 March 26, 2024 — 6:30 PM Council Conference Room Hybrid Meeting DEI COMMISSION MEETING MINUTES 1. Call to Order Meeting called to order at 6:34pm 2. Land Acknowledgement We acknowledge and honor the Dakota nation, on whose ancestral land the City of Golden Valley is built, and whose land resources we use. We commit to counteracting the erasure of the cultural practices and presence of the Dakota people through education and by amplifying a wide range of indigenous voices. 3. Roll Call Commissioners present: Lee Thoresen, David Scheie, George Kannenberg, Ajani Woodson, Drew Jones, Ruth Paradise, and Imara Hixon Commissioners absent: Nyre Chester and Joelle Allen Staff present: Seth Kaempfer, Equity and Inclusion Manager 4. Approval of Agenda Motion to approve agenda by Commissioner Scheie, seconded by Commissioner Woodson Motion carries 7-0 5. Approval of Minutes Motion to approve minutes by Commissioner Kannenberg, seconded by Commissioner Hixon Motion carries 7-0 6. Discussion Items 6.A. DEIC Budget and Workplan for 2024-2025 Commissioner Scheie shared about the compiled notes and information gathered from the respective subcommittees into the DEI Commission 2024 Workplan. Commissioner Scheie noted that the updated workplan instead goes through March 2025 to allow for more time and reflection of how workplan planning actually occurs. 3 2 Commissioner Ruth noted that as part of the work plan there should be a concerted effort to discuss and promote inter-commission cooperation and collaboration. Commissioner Scheie added it to the workplan. Commissioner Scheie noted that the work plan is structured in a way that each subcommittee has a to-do list and there is a DEIC overall to help parcel out what needs to be accomplished by each quarter. Commissioner Scheie proposed adding in language to the workplan about dual naming for markers that have “Basset Creek” to also incorporate “Haha Wakpadan”. Commissioner Thoresen asked what the status was with the renaming process and Staff Kaempfer shared that it was still with the Open Space and Recreation Commissioner (OSRC) and nothing has happened with it since the departure of the last director of parks and recreation. Commissioner Scheie asked if it would be possible if DEIC to pass a motion that all new naming or updates to naming of signage that has “Basset Creek” to also include “Haha Wakpadan”. Staff Kaempfer said that there are multiple options, which include reconnecting with OSRC and their staff liaison or work directly with their council liaison and see what that process would look like. Commissioner Lee noted that there is a direct issue and then a broader issue with the asset naming project. Commissioner Hixon shared that maybe the commission needs to do research and understand what all needs to take place, which includes cost, how many signs, and what steps does it take to make or change the signage. Staff Kaempfer recommended to the commission that they also work with Councilmember Harris to see what is the correct sequence of process to make this happen and that it gets accomplished. Commissioner Scheie said that this should be a priority of the City Systems Subcommittee and it focused on working with OSRC and Council. Commissioner Thoresen stated that research should be part of this priority to help make a stronger point of what needs to be done and that it can be part of the project plan. Commissioner Scheie went over the budget for the various needs of the DEIC. Commissioner Kannenberg raised the question about what exactly should the Commissioner spend the left over $2,000 that is noted at “Towards 2025 big events”. Commissioner Scheie noted that they should amend that line to also include both 2024 and 2025 big events as they could identify money that needs to be spent and pay in advance for events that may occur in 2025. Commissioner Paradise noted that some of the spending could occur for the “bigger multicultural celebration event in summer 2025”. Commissioner Lee shared that to cut down on costs and see what needs to be spent that connecting with GV Foundation, specifically John Richardson, would be important. Commissioner Woodson stated that he could reach out to Allianz to be a partner in the work but would need proposals. Commissioner Scheie noted that this conversation is already noted to be completed in the workplan in later quarters. Commissioner Lee noted that they need to be more concrete soon about the event to be able to ask for additional funds during the budget planning from Council. Motion to approve workplan with the revisions and budget revision as proposed by Commissioner Scheie, seconded by Commissioner Woodson Motion carries 7-0 6.B. Event Debrief 1. March 2024 BAEGV Commissioner Lee shared congratulations and Commissioner Paradise specifically 4 3 thanked Commissioner Kannenberg and Commissioner Jones. Commissioner Paradise suggested that the them could be “best neighbors” and Commissioner Kannenberg noted that the BAEGV topic was about women and would need to be something to think about if it still relates to the them of the BAEGV sessions. Commissioner Paradise shared again that the event went incredibly well and that there were some tech issues, which is something to make sure is sorted before starting. 7. Subcommittee Updates 7.A. City Systems 1. June 2024 BAEGV Commissioner Scheie shared that the subcommittee is currently planning the June BAEGV forum with a focus on diversification of the supplier pool and employees. Commissioner Paradise noted that they provided their communications template and their three panelists selected. Commissioner Scheie noted that he and Commissioner Paradise have a different structure of forum that they want to provide, which includes presenting on current data and then doing a panel with questions and answers. Staff Kaempfer then noted that with what they are trying to achieve, the subcommittee should then submit a program planning template. Commissioner Scheie shared that during the promotion process of the event it might be important to invite businesses that could and should partner with the city. Commissioner Scheie also noted that this forum will allow them to ask the panelists about what are practices in regards to equitable contracting. 7.B. Communication and Networking Commissioner Paradise shared that they submitted information for communications to be drafted for the upcoming session on Anti-Semitism and Islamophobia. Commissioner Paradise noted that they were within the 90 days and needed some clarification about what do when and if they have events that may occur before then. Commissioner Paradise did receive a lot of names and reservations of the March BAEGV and noted that communications was effective for gathering names. 7.C. Events 1. April 11th Event: Listening Session on Anti-Semitism and Islamophobia Commissioner Paradise noted that the upcoming listening session has been changed to only focus on antisemitism and not including islamophobia as a purposeful effort to focus on one and give space for the other in a future session. 5 4 Commissioner Paradise shared that they have all their panelists confirmed for the session. Commissioner Paradise also recently talked with Councilmember Ginis encouraged a different time of events and the subcommittee felt it would be appropriate to try it. 8. Staff Updates 8.A. DEIC Commissioner Membership Staff Kaempfer reminder the commission that Commissioner Allen, Commissioner Woodsen, and Commissioner Scheie are up for reappointment and need to connect with Staff Croft. Staff Kaempfer also shared that interviews for adult and youth commissioners is on Saturday, April 20 th and that appointments will be made on May 7th. 8.B. Center for Economic Inclusion – Follow-Up Meeting Staff Kaempfer notified the commission that it still has not happened and have been cancelled on twice. 8.C. Ho-Chunk History Event Staff Kaempfer shared that the event is being moved to late summer or early fall. Commissioner Scheie noted that it will still be important for the event to take place in Golden Valley with the commission being a sponsor. 8.D. GV Pride Participation Staff Kaempfer shared that the cost for having a table is $150 and that it takes place on Saturday, June 8th from noon to 6pm. Motion to spend $150 to table at GV Pride by Commissioner Woodson, seconded by Commissioner Hixon. Motion carries 7-0. 9. Adjournment Meeting adjourned at 7:55pm. _______________________________ Seth Kaempfer, Equity and Inclusion Manager _______________________________ Date _______________________________ Lee Thoresen, Chair _______________________________ Date 6