JWC Agenda 06-05-2024
AGENDA
JOINT WATER COMMISSION
June 5, 2024 – 1:30 pm
Remote Attendance: Members of the public may attend this meeting via Microsoft Teams by
calling 1-872-256-4160 and entering access code 119 801 16#.
Questions/Comments: Members of the public who have questions about the commission or any
items on the agenda should contact the staff commission liaison – Patrick Sele, Utility
Superintendent, City of Crystal, patrick.sele@crystalmn.gov, 763-531-1166.
1. Call to Order—Roll Call
2. Approval of Minutes – April 3, 2024
3. Approval of the Purchase of Adapters from Thompson Pipe Group
4. TAC Update
5. Adjournment
Joint Water Commission,
April 3, 2024
Page 1 of 2
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of April 3, 2024
The Golden Valley - Crystal - New Hope Joint Water Commission (JWC) meeting was called
to order at 1:32 pm.
Roll Call
Present
Tim Kieffer, Public Works Director, Golden Valley
Adam Bell, City Manager, Crystal
Reece Bertholf, City Manager, New Hope
Staff Present
RJ Kakach, Assistant City Engineer, Golden Valley
Dave Lemke, Operations Manager, New Hope
Matt Rowedder, Utilities Maintenance Supervisor, New Hope
Patrick Sele, Utilities Supervisor, Crystal
Analeigh Moser, Accountant, Golden Valley
Bernie Weber, Public Works Director, New Hope
Ben Perkey, Crystal
Carrie Nelson, Engineering Assistant, City of Golden Valley
Approval of Minutes - February 7, 2024
Moved by Bell and seconded by Bertholf to approve the minutes of the February 7, 2024,
Joint Water Commission (JWC) Meeting. Upon a roll call vote the following voted in favor:
Kieffer, Bell and Bertholf. The following voted against: None. Motion carried.
JWC Golden Valley and Crystal Pump House MMC Improvement Project – Bolten & Menk
Contract Amendment
Moved by Bertholf and seconded by Bell to authorize the proposed amendment to the Bolten
& Menk Contract. Upon a roll call vote the following voted in favor: Kieffer, Bell, and
Bertholf. The following voted against: None. Motion carried.
TAC Update
Staff provided an update from the March 28, 2024 TAC meeting.
Other Business
The next meeting is scheduled for May 1, 2024
Joint Water Commission,
April 3, 2024
Page 2 of 2
Adjournment
Chair Kieffer adjourned the meeting at 2:00 pm.
ATTEST:
Carrie Nelson, Recording Secretary Chair Tim Kieffer
Patrick Sele
City of Crystal, MN
Phone: (763) 531-1166
Fax:
Email: patrick.sele@crystalmn.gov
Date: 5/17/2024
Rep.: Davis Cassell
Qty Item # Name Price Total
1 16 L301 Bell x MJS $4,545.71 $4,545.71
1 16 L301 Spigot x MJS $4,545.71 $4,545.71
1 16" X 12" Joint Wrap (Diaper) (Additional)$20.00 $20.00
1 16" LCP Gasket (Additional)$48.00 $48.00
1 18 L301 Bell x MJS $4,854.43 $4,854.43
1 18 L301 Spigot x MJS $4,854.43 $4,854.43
1 18" X 12" Joint Wrap (Diaper) (Additional)$24.00 $24.00
1 18" LCP Gasket (Additional)$52.00 $52.00
1 30 L301 Bell x MJS $6,191.43 $6,191.43
1 30 L301 Spigot x MJS $6,191.43 $6,191.43
1 30" X 12" Joint Wrap (Diaper) (Additional)$32.00 $32.00
1 30" LCP Gasket (Additional)$68.00 $68.00
1 Freight (Estimate) PrePay & Add $2,750.00 $2,750.00
1 Diaper & 1 Gasket included Per Adapter
Cement Transition Letter Attached
Lead Times: 12-14 Weeks
To place order, please return Signed Quote, PO (If
Applicable), Completed Job Info Sheet, Sales Tax
Exemption Certificate (If Applicable).
Sub Total $34,177.14
Shipping & Handling
Taxes 0.000%$.00
TOTAL $34,177.14
1003 MacArthur Blvd
Grand Prairie, Texas 75050
Phone: 972-262-3600
Quote #: 240517-7828
Adapters Crystal MN
***ALL QUANTITIES ARE ESTIMATED. ACTUAL QUANTITIES
WILL BE INVOICED AT QUOTED RATE. STAND-BY TIME
WILL BE APPLIED.
Thank you for your business.
Quote #
Today's Date:
THOMPSON PIPE GROUP CUSTOMER INFORMATION SHEET
Public Work
Private Work
Name and Location of Job - Address, Zip and County
Owner Name and Address: (If Applicable)
General Contractor Name and Address: (If Applicable)
Subcontractor Name and Address: (If Applicable)
Bond Company Name, Address and Bond Number:
(Surety name - not insurance co):
* When available, please attach a copy of the payment bond.
PO #:
Tax Exempt:
Yes No
Certificate Attached:
Yes No
Sales Representative:
Phone:
Contact:
*Job Site Contact:
Cell:
Phone:
Contact:
*Job Site Contact:
Cell:
Phone:
Contact:
*Job Site Contact:
Cell:
Is the Job Bonded?
Yes No
Phone:
Contact:
Bond No:
NOTE: IF PROJECT IS TAX EXEMPT, PLEASE FORWARD
A COPY OF THE TAX EXEMPTION CERTIFICATE. OR YOU WILL BE RESPONSIBLE FOR TAXES
Completed By:
Date Completed:
The following information is required prior to scheduling and ordering material.
THOMPSON PIPE GROUP PRESSURE
PIPELINE SERVICES TERMS AND CONDITIONS:
Scheduling of Welding Services:
Standard lead time for welding services is 2- 3 weeks. Expediting these times is possible depending on
volume and project. The actual date/time of service is subject to mutual agreement and the final
scheduled date must be confirmed by Thompson Pipe Group Pressure. In the event work is scheduled and
subsequently cancelled, Thompson Pipe Group Pressure will make every attempt to reschedule as per your
request.
Scheduling of Tapping Services:
Standard lead time for tapping services is 2- 3 weeks. Expediting these times is possible depending on
volume and project. The actual date/time of service is subject to mutual agreement and the final
scheduled date must be confirmed by Thompson Pipe Group Pressure. In the event work is scheduled and
subsequently cancelled, Thompson Pipe Group Pressure will make every attempt to reschedule as per your
request.
Material Delivery Terms:
1) DIP mechanical accessories are not included with this quote
2) Freight to be FOB Thompson Pipe Group Pressure facility, pre-paid and add.
3) Materials on this quote are based on our standard coating, lining and specs unless otherwise noted.
4) Material Delivery Terms: F.O.B. Origin
5) Prices are Quoted for Class 250 pipe unless otherwise noted.
II. SPECIAL NOTES PERTAINING TO PRICES QUOTED
The following notes are conditions of the pricing quoted herein:
1) Prices are firm for 30 days from the date of this quote.
2) Pricing includes one laying gasket (polyisoprene, 60 Duro) and one grout wrapper per Thompson Pipe
Group Pressure joint. Additional gaskets and diapers will be invoiced accordingly.
3) A cancellation charge applies if the order is cancelled. Materials are not eligible for return or credit
unless specifically authorized by Thompson Pipe Group Pressure PRIOR TO RETURNING.
4) Normal business hours are defined as 8:00am to 5:00pm, Monday thru Friday, exclusive of holidays.
OVER TIME CHARGES APPLY IF WORK IS PERFORMED AFTER NORMAL BUSINESS HOURS.
5) STANDBY charges may apply and will Invoiced to buyer’s account.
6) ALL QUOTED PRICING is contingent upon the customer furnishing materials and/or services as defined
below.
7) Contractor or Owner is responsible for providing and mounting tapping valve unless otherwise
specified.
8) If these quoted materials are used to connect to an existing concrete pressure pipeline, it is the
responsibility of the purchaser to ensure that the existing pipeline is properly restrained to account for any
thrust forces that may result from this modification. Please contact Thompson Pipe Group Pressure staff if
there are any concerns or questions regarding the use of this material.
Site Preparation
1) Contractor or Owner is responsible for arranging and paying for all necessary permits, licenses, fees
and/or inspections
2) Contractor or Owner is responsible for all excavation de-watering, ventilation and/or scaffolding
necessary to provide clear and safe workspace per applicable OSHA requirements.
3) Contractor or Owner is responsible for removal of all hazardous and /or explosive chemicals from within
pipeline, and surrounding area
Safety
1) Contractor or Owner is responsible for site excavations must meet Occupational Safety and Health
Administration (OSHA) Safety Standards
2) CONFINED SPACES WILL NOT BE ENTERED UNTIL OSHA PERMIT ENTRY PROCEDURES HAVE BEEN
COMPLETED to our personnel’s satisfaction.
3) The work site location must be accessible by a suitable roadway from a public highway. If the jobsite
location or site conditions require barricades, traffic control or assistance, you or your representative must
furnish barricades and assistance.
4) Site conditions MUST be suitable for safe and efficient welding / tapping. If Wet / Muddy conditions
exist, rock, pallets or other acceptable material must be employed to facilitate safe and efficient work
conditions.
Equipment & Utilities - Personnel to operate required.
1) Contractor or Owner is responsible to furnish electric power and lighting as required by us to perform
our work.
2) Contractor or Owner is responsible to furnish an air compressor capable of operating and delivering
compressed air at 185 cfm at 90 psi.
3) Contractor or Owner is responsible for furnishing any necessary lifting equipment to lift, move, set, or
place our furnished equipment or materials.
Labor
1) Contractor or Owner is responsible to furnish at a minimum, one man designated as your
representative to provide safety oversight. Your representative must always be available to us when we
are performing work on site for you.
2) Contractor or Owner is responsible to furnish labor to assist in rigging or handling materials in and out
of work area.
3) Contractor or Owner is responsible for Pipeline Preparation
4) Thompson Pipe Group provides grout material and labor to grout the saddle and the gland. Thompson
Pipe Group provides and installs diaper. Thompson Pipe Group DOES NOT provide material or labor to fill
diapers with grout / mortar unless otherwise specified.
5) You or your representative will be asked by our personnel to verify and confirm the pipeline operating
pressure is reduced to a safe working limit (generally <90 psi)
6) Contractor or Owner is responsible for Post Repair
7) Contractor or Owner is responsible for Clean-up and debris removal.
8) Contractor or Owner is responsible for Inspection of the work and sign off / acceptance of completion.
9) Contractor or Owner is responsible for Restoring the pipeline and site to service after our work is
complete
10) TAPPING: Coupon retrieval is not guaranteed and in the event the coupon is not retrieved, or pilot bit
is broken, Thompson Pipe Group Pressure is not liable for any costs associated with retrieval.
IV. ADDITIONAL
ESCALATION Prices are firm for material shipped within 120 days of our acceptance of your order. Prices
for material shipped after 120 days will be increased 1.5% per quarter until complete shipment is made on
the order.
DELIVERY Ready-to-ship/delivery noted elsewhere within this quotation is based on current production
schedules and is based on your release for manufacturing or our receipt of approved drawings, and receipt
of purchase order. Completed at a rate jointly determined by the purchaser and seller, subject to the
terms and conditions herein. Changes in our production schedule prior to acceptance of this quotation
may require adjustments in the delivery estimate. NOTE: Jobsite must be accessible to normal truck/trailer
operations with no pushing or pulling allowed on truck/trailer.
Only items specifically stated are included in the price(s).
PAYMENT Invoiced amounts are due 30 days after invoice date, without any right of offset. Thereafter,
interest accrues on any unpaid amounts at the rate of 1½ % per month, compounded monthly. Payment
shall not be subordinated to any retention, project specifications, or third-party contract terms and
conditions specifying when Buyer will be paid for the Products.
SERVICE CHARGE 1.5% per month on the unpaid balance will be due on all amounts unpaid 30 days after
the due date.
ACCEPTANCE This quotation is valid for acceptance for 30 days from date of bid shown on this quotation.
If an award is not made within that time, we will accept an order from you contingent upon your receipt of
a contract with the owner.
SERVICE WARRANTY All service work, including but not limited to tapping, welding, line stop, field
representation performed by us is subject to the satisfaction and acceptance of the customer at the time
of performance, and no other responsibility or liability is accepted or implied by us.
BASIS OF QUOTATION This quotation is made subject to the attached terms and conditions. All quotations
are subject to correction of stenographic errors.
Shop Drawings: One complete set of shop drawings will be prepared and are included at no additional
charge. Unless caused by our error, additional time spent on shop drawing preparation for previously
completed drawings will be charged at the rate of $125 per hour.
WARRANTIES: Seller warrants that its Products meet its published product specifications in effect at the
time of manufacture. This warranty is valid for 12 (twelve) months after manufacture. Seller ’s specifications
represent typical values obtained in accordance with ASTM testing methods. This warranty does not cover
damage in shipment. Seller makes no other express warranties. Seller, disclaims and the buyer waives all
implied warranties, including merchantability and fitness for a particular purpose.
Warranty or defect claims must be received by Seller within 30 days after discovery or within one year of
shipment, whichever is earlier. ANY CAUSE OF ACTION THAT BUYER MAY HAVE AGAINST SELLER AND
WHICH MAY ARISE UNDER THIS CONTRACT MUST BE COMMENCED WITHIN ONE (1) YEAR AFTER THE CAUSE
OF ACTION HAS ARISEN. Buyer's sole recourse for breach of this warranty is (a) repair of the defective
Products; (b) replacement of defective Products with conforming Products. F.O.B. Shipping Point; or (c) the
return of purchase price, at Seller’s sole discretion. Short count claims must be made in writing 7 days of
receipt of the Products. Seller may require verification of any such claim. Defective goods should be shipped
to Seller, freight prepaid, but only after prior written approval by an authorized Seller Manager. Claims that
are not made within the applicable claims period are deemed waived.
This limited warranty covers normal use. Seller does not warrant and is not responsible for: (a) damage
caused by failure to provide a suitable installation or operating environment for the Products; (b) damage
caused by any accidents; (c) damages caused by any disaster such as fire, flood, wind, earthquake, or
lightning; (d) damage caused by unauthorized attachments, alterations, modifications or foreign objects; (d)
damage caused by the use of the Products for purposes other than those for which they are customarily
used; (f) damage from improper installation or maintenance; or (g) damage caused by any other abuse,
misuse, mishandling or misapplication. Furthermore, this limited warranty shall not apply to any Products
or parts of Products which have been repaired or altered outside of Seller factory, in any manner.
All technical advice, recommendations, and services of Seller are intended for use by persons having skill, at
their own risk, and Seller assumes no responsibility, and buyer hereby waives all claims against Seller, for
results obtained or damages incurred from the use of Seller advice, recommendations, and services. Unless
otherwise agreed in writing, Seller makes no further warranty of any kind, express or implied, relating to the
product, whether used alone or in combination with other materials. Seller MAKES NO OTHER WARRANTY
OF ANY KIND WHATSOEVER, EXPRESSED OR IMPLIED, INCLUDING WITHOUT LIMITATION, ANY IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR END-USE OR PURPOSE. Seller
DISCLAIMS ANY WARRANTY EXCEEDING THE EXPRESS WARRANTY STATED HEREIN.
STORAGE: In the event the Buyer delays receipt of shipment(s) scheduled beyond 15 days, Seller will invoice
customer at a pro-rated monthly rate of 1-1/2% of the value of the delayed shipment(s) to cover storage
and carrying costs up to 59 days. In the event Buyer does not accept delivery of Products within 60 days of
the Buyer submitted delivery schedule agreed upon between the Seller and Buyer, Buyer agrees to pay a
monthly storage fee of three percent (3%) of the price of the stored Products until delivery occurs. Risk of
Loss transfers to Buyer at the point Buyer fails to accept or schedule delivery in accordance with the agreed
schedule. Any rescheduling shall be by mutual agreement with the same prevailing terms. Title to the
Products and risk of loss, passes to Buyer upon the commencement date of such additional charges. Seller
will be entitled to invoice material manufactured and stored on Buyer’s behalf after 60 days. Buyer shall be
responsible for payment of said invoice whether products have been delivered to job site.
PRICE ESCALATION: Any Products not delivered to the jobsite within 182 calendar days of 1st delivery or
ordered manufacture date will be subject to an 8% escalation charge of product cost, at whichever date is
earlier. Additional escalation charges will be assessed each subsequent 182 calendar day term period, until
all remaining Products have been delivered. In the event of escalation of steel prices, additional charges
shall be based on American Metal Markets Hot Rolled Coils Index, FOB Midwest Mill. The pipe pricing
adjustment shall be for every $1.00/cwt in movement in steel price indices; pipe selling price will be adjusted
by 1.5%.
RETURNS: Seller is producing an engineered product per customer order. Seller does not accept return to
stock material unless mutually agreed upon. Should Buyer wish to return, and Seller agrees to accept any
material from original purchase order, Buyer will incur a charge of 30% of the net selling price plus any
charges incurred by Seller to inspect, transport and rework material to working condition upon delivery to
Seller ’s inventory. FLANGED PRODUCTS ARE SPECIAL ORDER AND MAY ONLY BE RETURNED FOR
REPLACEMENT UNDER A WARRANTY CLAIM.
FORCE MAJEURE: Seller may suspend or delay its delivery of any Product ordered hereunder upon the
occurrence of any event beyond Seller's reasonable control, including, but not limited to, wars, terrorist
acts, hostilities, revolutions, riots, civil commotion, national emergency, strikes, lockouts, epidemics, fire,
flood, earthquake, force of nature, explosion, embargo, any other act of God, any utilities outage, or any
law, proclamation, regulation, ordinance of any court, government or governmental agency. Unavailability
of supplies (except if an event of Force Majeure as described before occurs with Seller's supplier(s)), and
failure of suppliers, are within Seller's control. Seller may only rely on the above provision if it promptly
notifies BUYER in writing—either by fax or by email—of the occurrence of any of the above events. BUYER
shall be entitled to cancel a Product Purchase Order if the delay lasts for more than 16 weeks and may place
a corresponding order with another supplier.
III. THOMPSON PIPE GROUP ATTACHMENTS PROVIDED WITH THIS QUOTATION
Attachments:
- Quote
- Customer Information Sheet (COMPLETE AND RETURN WITH ORDER)
IV. Sales Tax:
TAXES Sales or Use Tax are not included. Purchaser is responsible for payment of any such assessments.
If project is tax exempt, purchaser must furnish a tax exemption certificate at time of signing quotation, or
tax will be invoiced.
CUSTOMER ACCEPTANCE:
Company: ____________________________________
Print Name: ___________________________________
Title: ________________________________________
Thompson Pipe Group Pressure Quote Number: ___________________
Joint Water Commission TAC Meeting
Thursday, May 30, 2024 10:00 AM
1. Towers
a. MLR tower
i. Move construction to 2025. Updated budget to 3 million for
construction and engineering. This will include a new altitude valve
and hydrant at tower location within the fenced in area.
ii. Security improvements
1. Camera’s, door fobs, no climb fence around the perimeter
with new gate. NOTE: This will be a separate project after
construction has been completed.
iii. Parts storage
1. Connex containers will be needed for storage of existing
parts during construction.
iv. New Hope is working with KLM.
b. Tower replacement
i. GV tower to get replaced 2028/2029.
ii. Golden Valley is working with KLM.
2. Projects
a. MCC / motor, pump, VFD replacement at both pump houses
i. GV construction 2024/2025 (pump #4)
1. HVAC
a. Old AC units out
b. New windows are installed in place of the old AC
units.
c. New AC units are in with the sub-contractor now and
will be installed in June.
2. Switch Gear / Transfer Switch
a. 30-week lead time is anticipated. Will know more
when the submittals are completed.
ii. Crystal construction 2025/2026 (pump #3)
1. No updates
b. Effluent Meters
i. GV
1. Access the condition of the existing structures when time
allows.
ii. Crystal construction 2026/2027 tentative
1. After the MCC project is complete, the effluent meters along
with 3 valves will be replaced.
2. Have meters on site.
c. Reservoirs
i. Golden Valley
1. No updates
ii. Crystal
1. KLM completed the robotic inspection in 2023. Working with
KLM.
d. Fiber
i. Golden Valley
1. Fiber is completed.
a. Working with Total Control to implement.
b. Security enhancements will include camera’s, door
fobs will run through the fiber network when the MCC
project is completed at the GV station.
e. SCADA
i. Met with Total Control
1. Total Control recommended security upgrades at all JWC
properties which included cameras, door fobs, etc. Will be
done after the MCC project.
f. Valve replacement.
i. GV
1. 18” @ Olympia and Louisiana Ave
ii. New Hope
1. 16” 42nd Ave between R&R bridge and Winnetka
iii. Crystal
1. 30” 45th Ave and Douglas Dr
2. Quotes
a. PCCP adapters (looking for approval)
i. We currently have the PCCP adapters in
storage to do projects. With long lead times
we need to replace the adapters that will be
used in all 3-valve replacement projects.
ii. See attachment.
3. Parts
a. Waiting on quotes from suppliers
4. Labor
a. Waiting on quotes from contractors
3. Miscellaneous
a. Finance
i. 2025 CIP in review
b. Wells
i. GV
1. Currently under review with the TAC
ii. Crystal
1. Run both wells, and test water in September of 2024
iii. New Hope
1. Run well and test water in 2024.
c. Cyber Security
i. Each city completed their own assessment with Total Control and
submitted.
d. Lead Service inventory.
i. Due August 15, 2024.
1. Each city is being proactively doing their own inventory and
submittal.