JWC Agenda 09-04-2024
AGENDA
JOINT WATER COMMISSION
September 4, 2024 – 1:30 pm
Remote Attendance: Members of the public may attend this meeting via Microsoft Teams by
calling 1-872-256-4160 and entering access code 119 801 16#.
Questions/Comments: Members of the public who have questions about the commission or any
items on the agenda should contact the staff commission liaison – Patrick Sele, Utility
Superintendent, City of Crystal, patrick.sele@crystalmn.gov, 763-531-1166.
1. Call to Order—Roll Call
2. Approval of Minutes – August 15, 2024
3. Monetary Limit Waiver Form for the League of Minnesota Cities Insurance Trust
4. TAC Update
5. Adjournment
Joint Water Commission,
August 15, 2024
Page 1 of 2
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of August 15, 2024
The Golden Valley - Crystal - New Hope Joint Water Commission (JWC) meeting was called to
order at 1:30 pm.
Roll Call Present
Tim Kieffer, Public Works Director, Golden Valley
Adam Bell, City Manager, Crystal
Reece Bertholf, City Manager, New Hope
Staff Present
Noah Schuchman, City Manager, Golden Valley
Dave Lemke, Operations Manager, New Hope
Matt Rowedder, Utilities Maintenance Supervisor, New Hope
Patrick Sele, Utilities Superintendent, Crystal
Analeigh Moser, Accountant, Golden Valley
Bernie Weber, Public Works Director, New Hope
Jesse Struve, Public Works Director, Crystal
Carrie Nelson, Engineering Assistant, City of Golden Valley
Approval of Minutes – June 5, 2024
Moved by Bell and seconded by Bell to approve the minutes from the June, 2024, Joint Water
Commission (JWC) Meeting. Upon a roll call vote the following voted in favor: Kieffer, Bell and
Bertholf. The following voted against: None. Motion carried.
Appoint City of Golden Valley City Manager, Noah Schuchman, to the Commission
Moved by Bertholf and seconded by Bell to appoint Noah Schuchman to the Commission. Upon a
roll call vote the following voted in favor: Kieffer, Bell, and Bertholf. The following voted against:
None. Motion carried.
Appoint Chair, Vice-Chair, and Secretary/Treasurer
Moved by Bertholf and seconded by Bell to appoint Noah Schuchman as Chair, Adam Bell as Vice-
Chair, and Reece Bertholf as Secretary/Treasurer to the Commission. Upon a roll call vote the
following voted in favor: Schuchman, Bell, and Bertholf. The following voted against: None.
Motion carried.
Approve Robbinsdale Letter of Support
Moved by Bell and seconded by Bertholf to approve the Robbinsdale Letter of Support with the additional
discussed language. Upon a roll call vote the following voted in favor: Schuchman, Bell, and Bertholf. The
following voted against: None. Motion carried.
Joint Water Commission,
August 15, 2024
Page 2 of 2
Approve & File the 2023 Financial Statements for JWC from MMKR
Moved by Bertholf and seconded by Bell to approve the 2023 Financial Statements of the Joint Water
Commission from MMKR. Upon a roll call vote the following voted in favor: Schuchman, Bell, and Bertholf.
The following voted against: None. Motion carried.
Approve the 2025 CIP Budget
Moved by Bertholf and seconded by Bell to approve the 2025 CIP Budget. Upon a roll call vote the following
voted in favor: Schuchman, Bell, and Bertholf. The following voted against: None. Motion carried.
Approve the 2025 General Fund Budget
Moved by Bertholf and seconded by Bell to approve the 2025 General Fund Budget. Upon a roll call vote the
following voted in favor: Schuchman, Bell, and Bertholf. The following voted against: None. Motion
carried.
TAC Update
Staff provided an update from the July 25, 2024 TAC meeting.
Adjournment
Chair Schuchman adjourned the meeting at 1:42 pm.
ATTEST:
Carrie Nelson, Recording Secretary Chair Noah Schuchman
Joint Water Commission Memo
September 4, 2024
AGENDA ITEM #3
Agenda Item #3
Consider the monetary limit waiver form needed to complete the insurance application through
the League of Minnesota Cities Insurance Trust (LMCIT).
Prepared by
Lyle Hodges, Golden Valley Finance Director
Summary
At this meeting, the Joint Water Commission will consider whether to waive the monetary
limits on tort liability established by Minnesota Statutes 466.04. The decision to waive or not
waive the statutory tort limits must be made annually by the member’s governing body, in
consultation with its attorney if necessary.
Attachments
Liability Coverage Waiver Form
Recommended Action
Motion to not waive the monetary limits on municipal tort liability established by Minnesota
Statutes 466.04.
League of Minnesota Cities 3/2/2023
Liability Coverage Waiver Form Page 1
LIABILITY COVERAGE WAIVER FORM
Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to
the extent of the coverage purchased. The decision to waive or not waive the statutory tort limits must be made
annually by the member’s governing body, in consultation with its attorney if necessary. The decision has the
following effects:
•If the member does not waive the statutory tort limits, an individual claimant could recover no more than $500,000 on
any claim to which the statutory tort limits apply. The total all claimants could recover for a single occurrence to
which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply
regardless of whether the member purchases the optional LMCIT excess liability coverage.
•If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could
recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits are only waived
to the extent of the member’s liability coverage limits, and the LMCIT per occurrence limit is $2,000,000). The total
all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to
$2,000,000, regardless of the number of claimants.
•If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could
potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for a
single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased,
regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
LMCIT Member Name: __________________________________________________________________________
______________________________________________________________________________________________
Check one:
☐The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. Stat. §
466.04.
☐The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. § 466.04, to the
extent of the limits of the liability coverage obtained from LMCIT.
Date of member’s governing body meeting:___________________________________________________________
Signature: _____________________________________________________________________________________
Position: _______________________________________________________________________________________
Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust
(LMCIT) must complete and return this form to LMCIT before their effective date of coverage.
Email completed form to your city’s underwriter, to pstech@lmc.org, or fax to 651.281.1298.
Joint Water Commission TAC Meeting
Thursday August 29, 2024, 10:00 AM
1) Towers
a) MLR tower
i) Move construction to 2025. Updated budget to 3 million for construction and engineering.
This will include a new altitude valve and hydrant at tower location within the fenced in
area.
ii) Security improvements
(1) Camera’s, door fobs, no climb fence around the perimeter with new gate. NOTE:
Cameras and door fobs will be combined with other security upgrades during a
separate project.
iii) Parts storage
(1) Connex containers will be needed for storage of existing parts during construction.
iv) T-Mobile plans to remove their antennas (most likely permanently)
b) Tower replacement
i) GV tower to get replaced 2028/2029.
c) GV tower
i) Lightning strike July 21 and July 31, 2024
ii) Electrical equipment damaged
iii) Damaged equipment has been repaired
iv) We are keeping track of expenses for insurance
2) Projects
a) MCC / motor, pump, VFD replacement at both pump houses
i) GV construction 2024/2025 (pump #4)
(1) HVAC
(a) Installed
(2) Switch Gear / Transfer Switch
(a) Consulting engineer is following up on lead times for equipment at the GV station.
ii) Crystal construction 2025/2026 (pump #3)
(1) HVAC - Installed
(2) Review change order for new door between pump room and control room.
b) Effluent Meters
i) GV
(1) Access the condition of the existing structures when time allows.
ii) Crystal construction 2026/2027 tentative
(1) After the MCC project is complete, the effluent meters along with 3 valves will be
replaced.
(2) Have meters on site.
c) Reservoirs
i) Golden Valley
10990 60th Street N., Stillwater, MN 55082
Phone: 651-429-8421 Fax: 651-207-6366 Web: davidhardware.net
8-14-2024
RE: Pump House – Crystal, MN
We acknowledge receipt of addendums # - Plan Dated 8-13-24
This bid is based on the following:
1. Material only, no installation is included unless noted.
2. This quotation is valid for 30 days from above date.
3. All prices are FOB job site.
4. Since some items are dependent on factory delivery, we will not accept a contract involving
liquidated damages for failure to deliver by a certain date. We will not share or accept
responsibility if liquidated damages are written into your contract with the owner.
DIV. 8
Jon D.
DAVID HARDWARE INC. Date: ____________________
EMAILED
Accepted by: ____________________
08 10 00 HOLLOW METAL DOORS & FRAMES
08 10 00 FINISH HARDWARE
$4,076.00 tax included, delivered, for furnishing:
1 Hollow metal door frame 3070, 2” x 4” head, 5 ¾, 16 ga, ewa, primed
1 Hollow metal door 3070, HG w/ ¼” temp glass inc., 18 ga, HC, primed
Finish hardware
3 Hinges
1 Exit device with locking trim
1 Closer x stop
1 Kick plate
1 Threshold
1 Kick down holder
BASED ON: Dorma exit devices and closers with all hardware in 626, 689 & 630 finishes
Non-fire rated doors, frames and hardware.
Standard sandwich lite kit no grilles or security bars figured.
We are a SBE/CERT vendor
Date: 8/21/24
Bid: #24424 P
Project: Louisiana Ave N and Olympia Street – 16” Valve Replacement
Location: Golden Valley, MN
Site Utilities
Valley-Rich Co., Inc. will provide labor and equipment needed to excavate and replace (1) 16” butterfly valve.
All materials, trucking (soils in/out, rock), vac truck, and restoration is by the City. Based on regular hours.
Valley-Rich to provide traffic control (does not include special delineators).
Base Bid: $21,200
Note:
This proposal is good for 15 days from the bid date in order to lock in our material prices with our vendors.
Maximum depth of trenches and structures is assumed to be 10 feet when information is not provided.
Respectfully,
Pete Nasvik
Exclusions:
Dewatering, soil correction and/or replacement, removal of buried obstructions, jacking, frost charges, rock
excavation, construction staking, restoration (other than listed above), compaction tests, hauling of excess soils,
erosion control/inlet protection, hazardous material handling, irrigation, tree removal and/or replacement,
grubbing, sheeting, shoring, bracing, and private utility locates.
147 Jonathan Blvd. N., Ste. 4 Chaska, Minnesota 55318
Office: (952) 448-3002 Fax: (952) 448-3362
United Water & Sewer Co.
Outside Utilities Inside Plumbing
17700 113th Avenue North
Dayton, Minnesota 55369-2500
Phone (763) 537-9036 E-mail: unitedws@unitedwaterandsewer.com http://unitedwatersewer.com
Proposal for Outside Utilities
August 26, 2024
City of Golden Valley
Attention of Derek Goddard
SUBJECT: LOUISIANA AVE NO & OLYMPIA STREET - 16” VALVE REPLACEMENT
We are pleased to provide labor and equipment to excavate and replace one 16” butterfly valve,
includes traffic control (does not include delineators). The City of Golden Valley is responsible
for supplying vac truck, material, restoration and trucking.
TWENTY SIX THOUSAND
FOUR HUNDRED DOLLARS -----------------------------------------------------------------------$26,400.00*
*DOES NOT include dewatering
The following items are NOT included in our proposal:
SAC/WAC charges, DEWATERING IF REQUIRED, soil correction and/or replacement of any type or
removal of any excess materials off-site. Restoration of any type, other than as detailed above. Soil
testing (we will compact but not test). Meters. Staking, Trench drains (if required). No Link Seals (if
required). No drain tile or finger drains unless otherwise noted. Damage caused by any private
underground utility not located by Gopher State One-call. No tree removal and/or replacement, grubbing,
sheeting, shoring or bracing. Allowance for any digging in or removal of shale or bedrock.
Engineering, frost ripping charges, winter work, rock excavation. As-built drawings or any type of
drawings. No air testing of piping of storm sewer or storm sewer manholes, if required. No splash
pads/blocks included. NO inlet sediment protection on storm sewer manholes, NO core-drilling
through walls or h-beams unless stated above; ADD: $600.00 per hole up to 14”. NO CUT-OFFS ARE
INCLUDED UNLESS STATED ABOVE AND DOES NOT INCLUDE THE DEPOSIT FEE OF $10,000.00
PER CUT-OFF. Responsible for normal street cost repairs (if stated above), not liable for unforeseen
costs. No temp patch included in price because of winter work. NOT responsible for paying for lane
closure or sidewalk closure unless stated above. NO STORM stubbed inside the building unless stated
above. NO lift station pumps are included in price unless stated above.
Digging and backfilling will be with existing soil. Due to the rapidly changing material prices
by our vendors, this quotation is only valid for 20 days from the date hereof and is
subject to our review before any contract acceptance.
If you have any questions please call.
Very sincerely yours,
UNITED WATER & SEWER CO.
Jesse J. Spetz,
Jesse J. Spetz
Book #36
Date: 8/9/24
Bid: #24428 P
Project: 45th Ave N and Douglas - 30” Valve Replacement
Location: Crystal, MN
Site Utilities
Valley-Rich Co., Inc. will provide labor and equipment needed to excavate, remove manhole, replace (1) 30”
valve and reconnect to existing piping. Any tee work would be billed as an extra (time and material). All parts,
trucking (soils in/out), vac truck, traffic control and restoration are by the city. Permits are by the City.
Base Bid: $33,900
Alternate #1: Add $1,000 - $2,000 budget to provide traffic control. Does not include any special
delineators or jersey barriers.
Alternate #2: Add $16,000 budget to provide asphalt restoration (up to 35’ x 20’ x 12” thickness).
Anything beyond those quantities could be an extra. Restoration will be billed as needed.
Note:
This proposal is good for 15 days from the bid date in order to lock in our material prices with our vendors.
The maximum depth of trenches and structures is assumed to be 10 feet when information is not provided.
Respectfully,
Pete Nasvik
Exclusions:
Dewatering, county permits, soil correction and/or replacement, pipe support, removal of buried obstructions,
jacking, frost charges, rock excavation, construction staking, restoration (other than listed above), compaction
tests, hauling of excess soils, erosion control/inlet protection, hazardous material handling, tree removal and/or
replacement, grubbing, sheeting, shoring, bracing, and private utility locates.
147 Jonathan Blvd. N., Ste. 4 Chaska, Minnesota 55318
Office: (952) 448-3002 Fax: (952) 448-3362
United Water & Sewer Co.
Outside Utilities
17700 113th Avenue North
Dayton, Minnesota 55369-2500
Phone (763) 537-9036 E-mail: unitedws@unitedwaterandsewer.com http://unitedwatersewer.com
Proposal for Outside Utilities
August 14, 2024
Attention of Pat patrick.sele@crystalmn.gov
SUBJECT: 45TH AVENUE NORTH AND DOUGLAS – CRYSTAL
30” VALVE REPLACEMENT
We are pleased to offer our proposal to remove manhole, replace one 30” valve and reconnect to
existing piping, includes labor and equipment. The City of Crystal is responsible for supplying vac truck,
material, traffic control, restoration, trucking and permit. If any tee work is required, that would be an
extra.
THIRTY EIGHT THOUSAND
NINE HUNDRED EIGHTY FIVE DOLLARS -----------------------------------------------------------------$38,985.00*
ADD: $2,500.00 if you want us to provide traffic control (does not include jersey barriers or delineators)
ADD: $19,700.00 for us to do restoration (asphalt approx. 35’ x 20’ x 12” thick). If the area is larger,
there would be additional charges.
The following items are NOT included in our proposal:
SAC/WAC charges, DEWATERING IF REQUIRED, soil correction and/or replacement of any type or removal of
any excess materials off-site. Restoration of any sod. Soil testing (we will compact but not test). Meters. Staking,
Trench drains (if required). No Link Seals (if required). No drain tile (just a short stub out of manhole for finger
drains is in price). No County Permits. Damage caused by any private underground utility not located by Gopher
State One-call. No tree removal and/or replacement, grubbing, sheeting, shoring or bracing. Allowance for any
digging in or removal of shale or bedrock. Engineering, frost ripping charges, winter work, rock excavation. As-
built drawings or any type of drawings. No air testing of piping of storm sewer or storm sewer manholes, if
required. No splash pads/blocks included. NO inlet sediment protection on storm sewer manholes,
Responsible for normal street cost repairs (if stated above), not liable for unforeseen costs. No temp patch
included in price because of winter work.
Digging and backfilling will be with existing soil. Due to the rapidly changing material prices by our
vendors, this quotation is only valid for 30 days from the date hereof and is subject to our review
before any contract acceptance.
If you have any questions please call.
Very sincerely yours,
UNITED WATER & SEWER CO.
Jesse J. Spetz,
Jesse J. Spetz
Book #38
(1) MPLS will be installing a 48” valve in September of this year to isolate intake 1 and 2 in
case of emergency.
(a) This changed to spring of 2025 for construction
ii) Crystal
(1) KLM completed the robotic inspection in 2023. Working with KLM to review inspection.
d) Fiber
i) Golden Valley
(1) Fiber is completed.
(a) Working with Total Control to implement after the MCC project is completed.
e) SCADA
i) Met with Total Control
(1) Total Control recommended security upgrades at all JWC properties which included
cameras, door fobs, etc. Will be done after the MCC project. Schedule for late 2026.
f) Valve replacement.
i) GV
(1) 18” @ Olympia and Louisiana Ave – Two quotes were received. Valley Rich at $21,200
and United Water & Sewer at $26,400. Staff will get City Council approval in
September.
ii) New Hope
(1) 16” 42nd Ave between R&R bridge and Winnetka
iii) Crystal
(1) 30” 45th Ave and Douglas Dr – Two quotes were received. Valley Rich at $51,900 and
United Water & Sewer at $61,185. Price reflects work and restoration on a County
road. Staff will get City Council approval in September.
(2) Quotes
(a) PCCP adapters
(i) Ordered 6.24.24
(b) Pipe parts
(i) Ordered 6.28.24
(c) Valves
(i) Ordered 6.28.24
3) Miscellaneous
a) Finance
b) Emergency Wells
i) GV
(1) TAC proposes to look for a suitable site in Golden Valley. Currently under review with
the TAC and legal.
ii) Crystal
(1) Run both wells, and test water in September of 2024
(a) 6.25.23 well 1 893 GPM
(b) 6.25.23 well 2 1335 GPM
iii) New Hope
(1) Run well and test water in 2024.
(a) 900 GPM 2023
iv) JWC winter January average last 3 years
(1) 146,605,333 gallons billed by MPLS
(a) January monthly average 4,886,844 per day
(b) JWC well production 4,504,320 per day
c) Lead Service inventory.
d) Generators
i) GV generator serviced in 2024
ii) Crystal generator serviced July 2024