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09-10-24 City Council Work Session Agenda September 10, 2024 — 6:30 PM Council Conference Room Hybrid Meeting 1.Review the 2025 Proposed General Fund and Preliminary Levy 2.Budget Discussion - Review 2025 Other funds and 2025-2034 CIP 3.Council Review of Future Draft Agendas CITY COUNCIL WORK SESSION AGENDA City Council Work Sessions are being conducted in a hybrid format with in-person and remote options for attending. Remote Attendance: Members of the public may attend this meeting by streaming via Webex, or by calling 1-415-655-0001 and entering access code 2631 349 5218 and webinar password 1234. Additional information about attending electronic meetings is available on the City website . Discussion Item(s) Council Work Session meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council Work Session meetings and listen to the discussion; public participation is allowed by invitation of the City Council. City of Golden Valley City Council Work Session September 10, 2024 — 6:30 PM 1 EXECUTIVE SUMMARY Finance 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Work Session September 10, 2024 Agenda Item 1. Review the 2025 Proposed General Fund and Preliminary Levy Prepared By Lyle Hodges, Finance Director Summary This is a summary presentation of the proposed 2025 levy and budget for the General Fund of the City. Financial or Budget Considerations The supporting documents set the budget for 2025. The budget is the department's guideline for conducting business and operations in the coming year. Legal Considerations The City is legally required to meet various deadlines for the Truth in Taxation process. This discussion will help keep us on track to meet those timelines. Equity Considerations The proposed budget strives to advance the equity goals of the City by funding infrastructure, programs, and services that provide opportunities and resources for all. Recommended Action Receive a report on the proposed 2025 general fund budget and proposed 2025 property tax levy. Supporting Documents 2025 Genral Fund Budget Summary 2 2025 General Fund Budget & 2025 Tax Levy Individual Elected Official Meetings 3 Remaining Schedule for 2025 Budget •Conclude Individual Mayor/Councilmember discussions by September 3 rd •September 10-Council/Manager Meeting •Review all funds’ budgets (General, Enterprise, Special Revenue, Internal Service Funds) •Review 2025-2034 Capital Improvement Program •Review 2025 Proposed Levy and Tax Impact •September 17-Council Meeting •Proposed Property Tax Levy and Budget (Amount Approved will go on notice for November) •Proposed HRA Tax Levy and Budget (Amount Approved will go on notice for November as Other Levies) •December 3-Council Meeting •Property Tax Hearing-Adoption of 2025-2026 Budget and 2025 Property Tax Levy 4 Tax Levy Summary Levy Payable 2024 Proposed Levy Payable 2025 Percent Change General Fund $26,778,525 $27,976,345 4.5% Bonded Debt: Street Improvement Bonds 5,129,305 5,564,785 8.5% Brookview Community Center 1,214,600 1,202,675 -1.0% Debt Sub-Total 6,343,905 6,779,985 6.9% HRA Levy 288,880 319,181 10.5% TOTAL LEVY $33,411,310 $35,075,511 4.9% 5 Expenditure Category Updates •Investments in: •Employee Engagement and Training •Targeted responses to employee survey led by the City Manager’s office •Update costs and add training opportunities for more staff across several departments •Update memberships to provide additional professional development opportunities •Employee Compensation •Implement results of the recently completed market analysis •Increased Service Levels •Add 0.5 Full-Time Equivalent (FTE) to prioritize building maintenance •Add 1.0 FTE for IT technical help and responsiveness •Add 2.0 FTE for full-time firefighters by decreasing budget for paid-on-call staffing 6 Expenditure Category Updates •City infrastructure, planning, and responsiveness: •Strategic planning •Focus on organizational goal-setting and priorities •Fellow program to engage and develop interest in government employment, create pathway into the organization for future leaders •Community development investments related to: •Missing Middle study •Economic Development Strategy •Ordinance updates •Right-size Public Works’ cost to provide services to the City and citizens •Align budgets with inflationary costs for electric, gas, salt, and other commodities •Phase out dependence on Hennepin County for public safety services and return to city staffed public safety 7 Impact on Median Value Home 2024 2025 Dollar Change Percent Change Median Home Value $423,800 $440,600 $16,800 3.96% Estimated Property Tax $2,332 $2,550 $218 9.38% •/05& 5IFUBYDBQBDJUZWBMVFPGSFTJEFOUJBMQSPQFSUJFTJO (PMEFO7BMMFZJODSFBTFECZJOBTDPNQBSFEUP DPNNFSDJBMJODSFBTJOHCZ JOEVTUSJBMJODSFBTJOHCZ BOEBQBSUNFOUTEFDSFBTJOHCZ5IJTQVUTBMBSHFSCVSEFO PGUIFUBYMFWZPOSFTJEFOUJBMQSPQFSUJFTJOQSPQPSUJPOUPPUIFS QSPQFSUZUZQFT 8 0 10,000,000 20,000,000 30,000,000 40,000,000 50,000,000 60,000,000 70,000,000 80,000,000 90,000,000 100,000,000 2016 2017 2018 2019 2020 2021 2022 2023 Special Assessment Tax Increment Certificate of Indebtedness Tax Abatement Street Reconstruction State Aid Street Utility Revenue Lease Revenue Debt Amount by Type 2016-2023 9 Other Considerations: •Golden Valley is a contributor to the Fiscal Disparities Pool •The City contributes more to the pool of shared tax base resources, than it receives back from the distribution of those resources •Formula driven allocation, guided by statute •Golden Valley receives no Local Government Aid (LGA) •The State made no change to the appropriation between 2024 and 2025 •Formula driven allocation, guided by statute 10 EXECUTIVE SUMMARY Finance 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Work Session September 10, 2024 Agenda Item 2. Budget Discussion - Review 2025 Other funds and 2025-2034 CIP Prepared By Lyle Hodges, Finance Director Summary This is a summary presentation of the proposed 2025 budgets for non-general funds as well a review of capital improvements planned in future years. Financial or Budget Considerations The supporting documents set the budget for 2025. The budget is a department's guideline for conduction business and operations in the coming year. The Capital Improvement Plan guides long- term investments in the City's equipment and infrastructure. Legal Considerations The city is legally required to meet various deadlines for budget purposes. This discussion will keep the City on track to meet those timelines. Equity Considerations The proposed budget strives to advance the equity goals of the City by funding infrastructure, programs, and services that provide opportunities and resources for all. Recommended Action Receive a presentation on the proposed 2025 budget for all non-general funds as well as the summary of planned capital improvements. Supporting Documents 2025 Other Funds & CIP Proposed Budget.pptx 11 2025 Non-General Fund Budgets & 2025-2034 Capital Program Individual Elected Official Meetings 12 Remaining Schedule for 2025 Budget •Conclude Individual Mayor/Councilmember discussions by September 3 rd •September 10-Council/Manager Meeting •Review all funds’ budgets (General, Enterprise, Special Revenue, Internal Service Funds) •Review 2025-2034 Capital Improvement Program •Review 2025 Proposed Levy and Tax Impact •September 17-Council Meeting •Proposed Property Tax Levy and Budget (Amount Approved will go on notice for November) •Proposed HRA Tax Levy and Budget (Amount Approved will go on notice for November as Other Levies) •December 3-Council Meeting •Property Tax Hearing-Adoption of 2025-2026 Budget and 2025 Property Tax Levy 13 Other Funds •Enterprise Funds (Business-type activities, external focus) •Water & Sewer Utility •Brookview Golf Course •Motor Vehicle Licensing (DMV) •Storm Water Utility •Conservation/Recycling •Special Revenue Funds (Revenue restricted as to use): •Community Services Commission •Brookview Facility •Internal Service Fund (Proprietary, internal focused) •Vehicle Maintenance 14 Enterprise Funds •Water & Sewer Utility •Major Revenues: •Utility Fees •Franchise fees •Major Expenses: •Accounts for the purchase and reselling of water from the City of Minneapolis through the Joint Water Commission – Approximately $3.5M per year •Accounts for wastewater treatment through the Metropolitan Council Environmental Services – Approximately $3.5M per year •Transfers $300,000 per year to General Fund •Upcoming CIP – Zane Ave/Lindsay Street, Continued routine maintenance, Infrastructure Renewal Program beginning 2027 •2025 Proposed Revenue: $13,653,120 •2025 Proposed Expenses: $13,033,215 15 Enterprise Funds •Brookview Golf Course •Major Revenues: •Sales from Golf activities and restaurant – 316 Grill •Major Expenses: •Personnel and Operations of the golf course and related amenities – pro shop, range, par 3, lawn bowling, 316 Grill, curling. •Transfers $85,000 per year to General Fund •Capital Outlay – planned purchase of golf carts and cart storage and range building in 2026 and 2027 •2025 Proposed Revenue: $5,395,000 •2025 Proposed Expenses: $4,710,154 16 Enterprise Funds •Motor Vehicle - DMV •Major Revenues: •Registration fees – rates set by State, comprises 95.4% of 2025 revenue budget •Major Expenses: •Personnel to support DMV Operations – 88.8% of the 2025 expense budget is personnel •Transfers $30,000 per year to General Fund •2025 Proposed Revenue: $482,200 •2025 Proposed Expenses: $624,774 17 Enterprise Funds •Storm Water Utility •Major Revenues: •Utility charges for services •State and other funding sources – Basset Creek Watershed, County – for CIP funding •Major Expenses: •Personnel to support operations •Major upcoming CIP – Decola Pond Flood Mitigation, Basset Creek Restoration, IRP starting in 2027 •Transfers $250,000 to General Fund each year •2025 Proposed Revenue: $6,726,900 •2025 Proposed Expenses: $5,862,320 18 Enterprise Funds •Conservation & Recycling •Major Revenues: •Utility charges for services – recycling and organics •County Grants •Major Expenses: •Contractual services for recycling services •Support for Mighty Tidy day and leaf drop site management •No upcoming CIP specific to Conservation & Recycling •Transfers $75,000 to General Fund each year •2025 Proposed Revenue: $1,226,860 •2025 Proposed Expenses: $1,226,930 19 Special Revenue Funds •Community Services Commission •Major Revenues: •Lawful Gambling proceeds – pull tab revenue from participating venues •Fund raising proceeds •Major Expenses: •Contractual payments to various local human services organizations •2025 Proposed Revenue: $58,500 •2025 Proposed Expenses: $58,500 20 Special Revenue Funds •Brookview Facility •Major Revenues: •Room rental for hosted events •Indoor play area •Major Expenses: •Operations for the building and play area •CIP – Repairs and updates to the facility •2025 Proposed Revenue: $679,500 •2025 Proposed Expenses: $710,102 21 Internal Service Funds •Vehicle Maintenance •Major Revenues: •Charges to other funds for services – maintenance, repair, fuel •Major Expenses: •Personnel and contractual services to maintain the City’s fleet •2025 Proposed Revenue: $572,156 •2025 Proposed Expenses: $572,156 22 Other Capital Improvements •Vehicles and Equipment •Scheduled purchase of various vehicles for Fire, Police, Public Works •Purchases of specialty equipment for Public Safety and Public Works •Information Technology and related purchases •Funding source – General Fund transfer - $1,200,000 in 2025 •Park Improvements •Ongoing improvements and maintenance at various parks •Beginning in 2025 – strategic park plan to tie into comprehensive plan •Funding source – General Fund transfer - $425,000 in 2025 23 Other Capital Improvements •Buildings •Maintenance and updates at the City’s Buildings: City Hall, Public Safety, Streets and Park Maintenance, Vehicle Maintenance, Warehouse and Animal Impound, Golf Maintenance, Fire Station 2, Fire Station 3, Brookview Facility/Golf Operations •Includes Cablecasting maintenance and upgrades •Major upcoming projects: •Remote Fire station •Public Safety and Public Works buildings •Funding Sources: •Transfer from General Fund: $600,000 for 2025 (Maintenance of existing buildings) •Bonds and Local Sales Tax (New buildings) 24 Other Capital Improvements •Streets •Maintenance and updates to City’s streets and infrastructure •Major upcoming projects: •Completion of final PMP Projects •Launch of Infrastructure Renewal Program (IRP) •Funding Sources: •Transfer from General Fund: $1,050,000 for 2025 •Bonds, assessments, state aid, grants as available 25 EXECUTIVE SUMMARY City Manager's Office 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Work Session September 10, 2024 Agenda Item 3. Council Review of Future Draft Agendas Prepared By Noah Schuchman, City Manager Supporting Documents Review of Future Draft Agendas 26 Review of Future Draft Agendas Meeting & Item Info September 17, 2024 City Council Special Meeting - 5:30 PM Commissioner Interviews Discussion Regarding Appointments/Reappointments Adjournment September 17, 2024 HRA Meeting - 6:30 PM Consent Agenda Public Hearing Old Business New Business Public Input and Approve Proposed HRA Fund Budget & Levy September 17, 2024 City Council Meeting - 6:30 PM 1A - Pledge of Allegiance and Land Acknowledgement Presentation Proclamation Honoring September 15 - October 15, 2024 as Hispanic and Latine Heritage Month New Employee Introductions Consent - City Check Registers Approval of City Check Registers Consent - Licenses Consent - Boards, Commissions, and Task Forces Board/Commission Appointments and Reappointments Board/Commission Appointments (youth) Consent - Bid, Quotes, and Contracts Native Vegetation Management Authorize Agreement with Center for Energy and Environment for Home Energy Squad Traffic Control Agreement with Breck School Encroachment Agreement No. 2024.002 on Metropolitan Council Property Zane Avenue and Lindsay Street - Award Construction Services Contract to SEH, Inc. Consent - Grants and Donations Consent - Miscellaneous Set Date for Proposed Property Tax Levy Payable 2024 and 2024-2025 Budget Adopt Resolution Approving Social Media Policy License for Utility to Cross Public Waters Public Hearing Continuation of Public Hearing - Bassett Creek Medical PUD Amendment, Ordinance Minor Subdivision (“Boerner Addition”) At 6930 Olson Memorial Highway Old Business New Business Receive Public Input and Approve: - Resolution Adopting the Preliminary Budget and Tax Levy; - Resolution Consenting to the Proposed Housing and Redevelopment Levy October 1, 2024 City Council Meeting - 6:30 PM 1A - Pledge of Allegiance and Land Acknowledgement Presentation Proclamation for LGBTQ+ History Month Consent - City Check Registers Approval of City Check Registers Consent - Licenses 27 Meeting & Item Info Consent - Boards, Commissions, and Task Forces Consent - Bid, Quotes, and Contracts Dissolution of JPA West Metro Home Remodeling Fair Mtka, Hopkins Etc Consent - Grants and Donations Resolution to Accept Donation from the Golden Valley Crime Prevention Fund for Trunk or Treat Event Consent - Miscellaneous Approve Waiver of Public Hearing and Certification of Special Assessments 2024 PMP Sanitary Sewer Repairs Approve Waiver of Public Hearing and Certification of Special Assessments 2024 PMP Driveways Appointment of Additional Election Judges and Student Judges for Municipal Election - Resolution Adopt Resolution Approving City of Golden Valley Purchasing Card Policy Public Hearing Special Assessments - Delinquent Utility Bills - Resolution Special Assessments - Miscellaneous Charges - Resolution Old Business New Business October 8, 2024 City Council Work Session - 6:30 PM Discussion of Housing Improvement Area (HIA) Discuss Local Affordable Housing Aid (LAHA) Cannabis Ordinance Discussion Review Annual Comprehensive Financial Report Annual Fee Schedule Review Site Plan Zoning Code Amendment Council Review of Future Draft Agendas October 15, 2024 City Council Meeting - 6:30 PM 1A - Pledge of Allegiance and Land Acknowledgement Presentation New Employee Introductions Consent - City Check Registers Approval of City Check Registers Consent - Licenses Consent - Boards, Commissions, and Task Forces Consent - Bid, Quotes, and Contracts Contract of Transportation and Disposal of Fill Contract for 16-inch Gate Valve Repair Consent - Grants and Donations Consent - Miscellaneous GVFD Relief Association Bylaws Public Hearing Old Business New Business First Reading of Cannabis Regulation Ordinance 28