10-15-24 City Council Agenda October 15, 2024 — 6:30 PM
Council Chambers
Hybrid Meeting
1.Call to Order
1A.Pledge of Allegiance and Land Acknowledgement
1B.Roll Call
1C.Introduction of Robbinsdale School District Superintendent Dr. Teri Staloch
1D.New Employee Introductions
2.Additions and Corrections to Agenda
3.Consent Agenda
Approval of Consent Agenda - All items listed under this heading are considered to be routine by
the City Council and will be enacted by one motion. There will be no discussion of these items
unless a Council Member so requests in which event the item will be removed from the general
order of business and considered in its normal sequence on the agenda.
3A.Approval of City Check Registers
3B.Licenses:
3B.1.Receive and File - Gambling License Exemption and Waiver of Notice Requirement - Sons of
the American Legion Post 523
3C.Bids, Quotes, and Contracts:
3C.1.Approve Memorandum of Understanding between the City of Golden Valley and the
Golden Valley Crime Prevention Fund
3D.Adopt Resolution No. 24-063 Approving the Housing Improvement Area (HIA) Policy for the
City of Golden Valley
CITY COUNCIL REGULAR MEETING AGENDA
City Council meetings are being conducted in a hybrid format with in-person and remote options for
attending, participating, and commenting. The public can make statements in this meeting during
public comment sections, including the public forum beginning at 6:20 pm.
Remote Attendance/Comment Options:
Members of the public may attend this meeting by watching on cable channel 16, streaming on
CCXmedia.org, streaming via Webex, or by calling 1-415-655-0001 and entering access code 2632 916
6135 and webinar password 1234. Members of the public wishing to address the Council remotely
have two options:
Via web stream - Stream via Webex and use the ‘raise hand’ feature during public comment
sections.
Via phone - Call 1-415-655-0001 and enter meeting code 2632 916 6135 and webinar password
1234. Press *3 to raise your hand during public comment sections.
City of Golden Valley City Council Regular Meeting October 15, 2024 — 6:30 PM
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3E.Adopt Resolution No. 24-064 Approving Updated Bylaws of the Golden Valley Fire
Department Relief Association
4.Public Hearing - None.
5.Old Business - None.
6.New Business
6A.Review of Council Calendar
6B.Mayor and Council Communications
1. Other Committee/Meeting updates
7.Adjournment
City of Golden Valley City Council Regular Meeting October 15, 2024 — 6:30 PM
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EXECUTIVE SUMMARY
City Manager's Office
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
October 15, 2024
Agenda Item
1C. Introduction of Robbinsdale School District Superintendent Dr. Teri Staloch
Prepared By
Elinorah Sinyembo, Executive Assistant
Summary
Dr. Teri Staloch will be introducing herself to the City Council as the new Superintendent for the
Robbinsdale School District.
Legal Considerations
N/A
Equity Considerations
N/A
Recommended Action
N/A
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EXECUTIVE SUMMARY
City Manager's Office
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
October 15, 2024
Agenda Item
1D. New Employee Introductions
Prepared By
Elinorah Sinyembo, Executive Assistant
Summary
Ben Disch, Golf Operations Manager, will be introducing Justin Norcutt, Golf Operations Coordinator.
Legal Considerations
Legal review is not required on this item.
Equity Considerations
Equity review is not required on this item.
Recommended Action
No action is required on this item.
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EXECUTIVE SUMMARY
Administrative Services
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
October 15, 2024
Agenda Item
3A. Approval of City Check Registers
Prepared By
Jennifer Hoffman, Accounting Manager
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Document is located on city website at the following location:
http://weblink-int/WebLink/Browse.aspx?id=1037405&dbid=0&repo=GoldenValley
The check register(s) for approval:
10-02-2024 Check Register
10-09-2024 Check Register
Financial or Budget Considerations
The check register is attached with the financing sources at the front of the document. Each check has
a program code(s) where it was charged.
Legal Considerations
Not Applicable
Equity Considerations
Not Applicable
Recommended Action
Motion to authorize the payment of the bills as submitted.
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EXECUTIVE SUMMARY
City Manager's Office
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
October 15, 2024
Agenda Item
3B.1. Receive and File - Gambling License Exemption and Waiver of Notice Requirement - Sons of the
American Legion Post 523
Prepared By
Theresa Schyma, City Clerk
Summary
The Sons of the American Legion Post 523 have applied for two Gambling License Exemptions to
conduct gambling (bingo and raffle) for events at the Chester Bird American Legion Post 523, 200 Lilac
Drive North, on Friday, October 25 and Friday, November 22, 2024.
As per State Statute organizations that conduct gambling within the City limits have to submit an
application for a lawful gambling permit to the State after the permit has been approved or denied by
the City. Depending upon the timing of the permit the applicants may request the City to waive the
30-day waiting period.
Legal Considerations
This item does not require legal review.
Equity Considerations
Approving lawful gambling exemptions gives nonprofit organizations the opportunity to create
relationships within the community and make connections that can help provide unbiased programs
and services to those in need.
Recommended Action
Motion to receive and file gambling license exemptions and approve waivers of notice requirement for
the Sons of the American Legion Post 523 to conduct gambling (bingo and raffle) for events at the
Chester Bird American Legion Post 523, 200 Lilac Drive North, on October 25 and November 22, 2024.
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EXECUTIVE SUMMARY
City Manager's Office
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
October 15, 2024
Agenda Item
3C.1. Approve Memorandum of Understanding between the City of Golden Valley and the Golden
Valley Crime Prevention Fund
Prepared By
Noah Schuchman, City Manager
Summary
The City of Golden Valley and the Golden Valley Crime Prevention Fund have a long history of
successfully partnering to support the City's public safety departments and keep the community safe.
The proposed MOU formalizes this long-standing relationship. The MOU is consistent with the form
and content of other MOUs between the City and non-profit partners and will enable the two
organizations to continue to support each other's work for the benefit of the Golden Valley
community and staff.
Financial or Budget Considerations
There is no budget impact to the City. Historically, the City has benefitted financially from its
relationship with the CPF because the CPF makes donations to the City throughout the year to support
public safety staff and community engagement.
Legal Considerations
The MOU is based on the City's community partner MOU template and has been reviewed and
approved by the City Attorney.
Equity Considerations
The community engagement work supported by this partnership furthers the City's equity goals.
Recommended Action
Motion to approve Memorandum of Understanding between the City of Golden Valley and the Golden
Valley Crime Prevention Fund.
Supporting Documents
Memorandum of Understanding with Crime Prevention Fund
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Memorandum of Understanding
Regarding Golden Valley Crime Prevention Fund
This Memorandum of Understanding (“MOU”) is made by and between the City of Golden Valley,
a Minnesota Municipal Corporation (the “City”) and the Golden Valley Crime Prevention Fund
(the "Crime Prevention Fund") a 501c3 nonprofit organization under the laws of the state of
Minnesota (collectively, the “Parties”).
RECITALS
1. The Crime Prevention Fund is a nonprofit organization that solicits donations from city
residents and business. The fund is administered by a board of citizens who determine how
to allocate funds to best support public safety activities in the City of Golden Valley through
a formalized relationship with the City.
2. The City believes the Crime Prevention Fund serves an important purpose in the community.
The City recognizes that the Crime Prevention Fund’s work improves the general health and
welfare of the community by helping the public safety departments deliver services to the
community that the City may not otherwise have the resources or capacity to deliver.
3. The Crime Prevention Fund’s activities support programs identified by the City’s public safety
departments that educate citizens about their role in forging the safest community possible,
including:
a. rewards for information in serious criminal cases;
b. funds to help with various community outreach and public education activities; and
c. an annual scholarship for Minnesota students seeking a degree and employment in
public safety
4. The Parties wish to reinforce their positive and collaborative relationship by entering into this
Memorandum of Understanding.
TERMS OF UNDERSTANDING
1.The City’s Roles and Responsibilities.The City agrees to assume the following roles and
responsibilities:
a.Support Services. The City shall make the following resources available to the Crime
Prevention Fund at no cost for the purposes hereafter described:
i.One public conference room space at Brookview Community Center or City Hall
monthly, subject to space availability.
ii.Limited administrative support related to the joint activities of the City and Crime
Prevention Fund at the sole discretion of the public safety Chiefs or City Manager.
iii.The City, in its sole discretion, may display Crime Prevention Fund materials in City
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buildings. The Parties understand and agree that state law prohibits the City from
displaying any fundraising of solicitation materials.
b.Communications. The City may support the Crime Prevention Fund by promoting and
drawing attention to the Crime Prevention Fund and its activities in the City’s newsletter,
on its website and social media pages, and through other means upon request to the
City’s Communications Department as follows (collectively, the “Communications
Services”):
i.Include a link to the Crime Prevention Fund website or include a paragraph about
the Crime Prevention Fund on the police outreach page of the City’s website.
ii.Promote the Crime Prevention Fund’s mission and work on the City website’s
home page news feed and social media sites at least twice prior to its annual
fundraising mailing.
iii.The City will acknowledge the Crime Prevention Fund’s support whenever it
promotes related public safety outreach activities. The City Facebook page will
“Like” and “Follow” the Crime Prevention Fund Facebook page if one is published.
iv.The City Facebook page will share Crime Prevention Fund Facebook posts
regarding Golden Valley public safety outreach activities.
v.The Crime Prevention Fund may request that the City promote additional
events/activities on the electronic billboard on the City Hall campus. Such requests
will be considered by the City’s Communications Department in accordance with
the City’s Electronic Billboard Policy.
vi.Include on its website and in its publications a link to the Crime Prevention Fund
website for the purposes of promoting participation in the Crime Prevention Fund
but not for the purpose of solicitation.
All promotions must comply with any applicable City policies, including but not limited to the
Social Media Policy, Electronic Billboard Policy, and the Guidelines for City Communication
Outlets.
2.The Crime Prevention Fund’s Role and Responsibilities. The Crime Prevention Fund agrees
to assume the following roles and responsibilities (the “Services”):
a. Provide reward money for high profile or violent crimes when requested by the Police
Chief;
b. Provide funding for activities, supplies or equipment that support the Golden Valley
public safety departments.
3.Donation Administration. All donations from the Crime Prevention Fund to the City shall be
processed pursuant to the requirements of Minnesota Statutes, section 465.03 and the City
of Golden Valley Donation/Gift Policy as may be amended, restated, supplemented, or
otherwise modified from time to time.
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a. Donations provided to the public safety programs will be given to the Finance Director
of the City by the Crime Prevention President, following the protocol for funds being
received by the city.
b. City staff may not accept funds on behalf of the Crime Prevention Fund. In the event
funds are received by City personnel that are intended to be given to the Crime
Prevention fund, said funds shall be given to the City Finance Director who will notify
the President of the Crime Prevention Fund.
4.Use of City Logos. The Crime Prevention Fund may use the City and public safety department
logos on its materials and website provided, however, that the Crime Prevention fund shall
not use the either logo, or any other City logo, or state that the City or any City department
endorses its services or activities without the City Manager’s advance written approval.
5.Consideration.The parties acknowledge that, if not for the Crime Prevention Fund’s
agreement to provide the Services, the City would provide the Services and the cost to the
City of doing so would exceed the fair market value of providing the Meeting Space and
Communications Services to the Crime Prevention Fund.
6.Administration. The Crime Prevention Fund shall meet at least once annually with City staff
to discuss work completed during the past year, work proposed for the following year, and
any proposed changes to this MOU. The public safety chiefs or their designee is invited to
attend quarterly Crime Prevention Fund meetings.
7.Condition of City Property. The City makes all City property available to the Crime
Prevention Fund in “as is” condition and makes no representations or warranties concerning
its condition or its suitability for use by the Crime Prevention Fund. The City assumes no duty
to warn either the Crime Prevention Fund or its volunteers concerning conditions that exist
now or may arise in the future.
8.Indemnification. The Crime Prevention Fund shall defend, indemnify and hold harmless the
City, its elected officials, officers, employees, agents, invitees and volunteers (collectively
“City Parties”) from any liability, claims, demands, suits, penalties, personal injury, judgments
and costs of any kind whatsoever (collectively, “Claims”), including but not limited to Claims
for bodily injury, loss of life or damage to property, arising out of or in any way relating to or
resulting, whether wholly or in part, from the acts or omissions of the Crime Prevention Fund
and the Crime Prevention Fund’s use of or entry upon City property.
9.Relationship of the Parties. It is agreed that nothing contained in this MOU is intended or
should be construed in any manner as creating or establishing a partnership or joint venture
between the Parties. Neither Party agrees to accept responsibility for the acts of the other
Party or of the other Party’s officers, personnel, employees, agents, contractors, or servants.
Any claims arising out of the employment or alleged employment, including without
limitation, claims of discrimination, by or against a Party’s officers, personnel, employees,
agents, contractors, or servants will in no way be the responsibility of the other Party.
Neither Party will have any authority to bind the other by or with any contract or agreement,
nor to impose any liability upon the other. All acts and contracts of each Party will be in its
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own name and not in the name of the other, unless otherwise provided herein.
10.No Discrimination. Neither party shall discriminate in providing products or services under
this MOU on the basis of race, color, sex, creed, national origin, disability, age, sexual
orientation, gender, gender identity, gender expression, status with regard to public
assistance, or religion. Violation of this provision may lead to immediate termination of this
MOU.
11.No Political Activity.The Crime Prevention Fund agrees that there shall be no political
activity or any activity to further the election or defeat of any candidate for public, political,
or party office as a part of or in connection with this MOU, nor shall any of the funds or
services provided under this MOU be used for such purposes.
12.Term.This MOU shall commence on October 15, 2024, (the "Commencement Date") and
shall continue indefinitely until terminated.
13.Termination. Either party may terminate this MOU, with or without cause, upon 60 days’
written notice to the other party. Upon termination of this MOU, the Crime Prevention
Fund shall, at its sole cost and expense, immediately remove all of its property from the
Licensed Space.
14.Amendment. The parties may amend this MOU by mutual written agreement. Any such
amendment shall only be effective if duly executed by the authorized representatives of
each party.
15.Applicable Law and Venue. The laws of the State of Minnesota shall govern the
interpretation and enforcement of this MOU and any actions arising out of or relating to this
MOU shall be brought in Hennepin County District Court in the state of Minnesota.
[Remainder of page intentionally left blank. Signature page follows.]
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Executed the day and year first above written, by the parties as follows:
GOLDEN VALLEY CRIME PREVENTION FUND:CITY OF GOLDEN VALLEY:
By: _________________________________
Name: ______________________________
Title: _______________________________
By: _________________________________
Roslyn Harmon, Mayor
By: _________________________________
Noah Schuchman, City Manager
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EXECUTIVE SUMMARY
Community Development
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
October 15, 2024
Agenda Item
3D. Adopt Resolution No. 24-063 Approving the Housing Improvement Area (HIA) Policy for the City of
Golden Valley
Prepared By
Christine Costello, Housing & Economic Development Manager
Summary
In the 2023 Housing and Redevelopment Authority (HRA) work plan, one key housing strategy to be
considered for implementation included a Housing Improvement Area (HIA) policy. The intent of an
HIA policy allows for the renovation of older common interest communities within Golden Valley. An
HIA allows these communities with an association expanded rehabilitation options for their
community. Those commonly interested in an HIA are townhomes and condominiums, but
manufactured home parks can also be included, though none are located within Golden Valley.
Recently City staff received an inquiry from a local condominium association about the potential
interest in establishing an HIA. Though interest was expressed from one condominium association, the
proposed policy would be available for consideration citywide to all townhome and condominium
associations who meet the goals and criteria of the proposed HIA policy.
Generally, HIAs are a tool that cities can utilize to financially facilitate general improvements to
townhomes and/or condominiums upon receiving a majority of the association’s approval and
support. It can often be more difficult for buildings or structures (townhomes and condominiums)
under shared ownership to obtain financing for improvements, particularly for condominiums, as the
individual units often cannot be counted as sufficient collateral when securing a loan from a bank.
Through an HIA, cities can act as the initial funding source, through general obligation bonds, for the
improvements, which are then paid back over the term of the HIA through a special assessment. As
part of the evaluation criteria a townhome or condominium association will have to provide evidence
that they have explored other funding sources and that an HIA was a last resort for financing. HIA
financing is structured so that it is paid in the shortest term possible while remaining affordable for
the association members. It is important to note that bonding for HIAs does not impact the City’s bond
rating.
The October 8th Council work session discussion on the HIA policy included questions regarding what
the obligations are for the City and taxpayer related to payment, potential default of payment, and
potential requests for renegotiated terms. The City's Municipal Advisor from Ehlers Inc., was in
attendance to answer questions from City Council. They explained that an assessment gets paid along
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with property taxes, so a resident whose condominium or townhome has an HIA would have to skip
paying taxes all together. Though this can happen, it is very uncommon. There is a cushion in the
interest rate on the assessment to cover any shortfalls. In addition, unpaid taxes are resolved through
tax forfeiture or foreclosure and the City would get a fee at this point. The Municipal Advisor stated
that an example of the overall process is the same as what a City would use for street reconstruction
projects. In addition, it was discussed that the HRA levy could also potentially be used as well as a
combination of cash and bonds because that financing did not need to be strictly bonds. It would be
structured in a development agreement in which the mechanics of the HIA financing would be clearly
defined.
Financial or Budget Considerations
City finance staff had no concerns about the process and would work closely with the City's Municipal
Advisor and Bond counsel during any HIA process.
Legal Considerations
The attached HIA policy has been reviewed by legal counsel to ensure its compliance with State
Statute. In addition, the policy was formatted in the City's new policy template to allow for easy review
and access in the future.
Equity Considerations
The HIA policy would assist in preserving and promoting economically diverse housing options in our
community by maintaining quality housing stock in Golden Valley for households with a variety of
income levels, ages, and sizes.
Recommended Action
Motion to adopt Resolution No. 24-063 establishing a Housing Improvement Area (HIA) Policy for the
City of Golden Valley.
Supporting Documents
Resolution No. 24-063 - HIA Policy
Exhibit A - Golden Valley HIA Policy
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RESOLUTION NO. 24-063
A RESOLUTION APPROVING THE GOLDEN VALLEY HOUSING IMPROVEMENT
AREA (HIA) POLICY
WHEREAS, the City Council of the City of Golden Valley (hereinafter “City”) have
elected to provide a Housing Improvement Area (HIA) policy for common interest
communities in the City of Golden Valley; and
WHEREAS, maintaining housing quality is a goal in the 2040 Comprehensive
Plan; and
WHEREAS, the preservation of Naturally Occurring Affordable Housing (NOAH)
within the community is an important component of the City and HRA’s overall affordable
housing goals; and
WHEREAS, the Policy identifies certain goals, eligible uses, and evaluation criteria
that the City and/or HRA intends to require, in connection with the consideration of
potential City and/or HRA approvals for financing of common element housing
improvements of a condominium, townhome, or other common interest community such
as a manufactured home park.
NOW THEREFORE, BE IT RESOLVED,by the City Council of the City of Golden
Valley, Minnesota that this Council adopts the Golden Valley Housing Improvement Area
(HIA) Policy attached hereto as Exhibit A.
Adopted by the City Council of the City of Golden Valley, Minnesota this 15th day of
October, 2024.
____________________________
Roslyn Harmon, Mayor
Attested:
Theresa Schyma, City Clerk
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O FFICIAL C ITY P OLICY
C ITY OF G OLDEN V ALLEY
General Informa�on
Policy Title: Housing Improvement Area (HIA) Policy Department: Community Development
Policy Owner (job �tle): Housing & Economic
Development Manager
Policy ID: 24-XXX
Council & HRA Approval Date: 10/15/2024 Resolu�on Number: 24-XXX
Effec�ve Date: 10/15/2024 ☒New ☐ Updated
Policy Overview
Policy Descrip�on:
This policy is to establish the City and HRA's posi�on rela�ng to the use of Housing Improvement Area (HIA) financing
for private housing improvements.
Purpose & Scope:
This Housing Improvement Area Policy (this “Policy”) establishes the condi�ons under which HIAs may be approved by
the Golden Valley City Council or Housing and Redevelopment Authority (HRA) and provides a framework within
which requests for the establishment of HIAs will be considered.
Defini�ons:
• Associa�on means a homeowners associa�on or similar en�ty.
• Blight or Blighted Area has the meaning given to it in Minn. Stat. § 469.002, as may be amended from �me to
�me.
• Enabling Ordinance means the ordinance adopted by the City Council or HRA establishing the Housing
Improvement Area.
• Housing Improvement Area (“HIA”) means a defined area within the city where housing improvements are made
or constructed and the costs of the improvements are paid in whole or in part from fees imposed within the area.
• Housing improvements has the meaning given in the city's enabling ordinance. Housing improvements may
include improvements to common elements of a condominium or other common interest community or to a
manufactured home park.
• Housing Unit means real property and improvements thereon consis�ng of a one-dwelling unit, or an apartment
or unit as described in chapter 515, 515A, or 515B, respec�vely, or a manufactured home in a manufactured home
park that is occupied by a person or family for use as a residence.
• Naturally Occurring Affordable Housing (NOAH) means exis�ng owner-occupied or rental residen�al housing (a)
where at least 20% of the units are affordable to 60% AMI; (b) that is classified in the Class B or C real estate
categories; or (c) was constructed between 1940 and 1990.
Related Documents, Materials & Resources:
• HIA Procedure and instruc�ons
• HIA Applica�on
• Minnesota Statutes, Chapter 148A
Policy
I. Authority
Pursuant to Minnesota Statutes, Sec�ons 428A.11 to 428A.21, the City of Golden Valley (“City”) and the Housing and
Redevelopment Authority (“HRA”) are authorized to establish HIAs within its corporate limits. Within an HIA the City or
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HRA may lend funds to an Associa�on for the purpose of funding the cost of improvements made to common elements
of their property(s). The City or HRA may lend funds to the Associa�on from either available City or HRA cash or
proceeds from the City or HRA’s issuance of taxable bonds. Loan repayment is accomplished through the imposi�on of
HIA fees on the owners of units included in the HIA.
It is the judgement of the Council and HRA that HIAs shall be created on a selec�ve basis. The City or HRA will consider
the establishment of a HIA only when the applicant can demonstrate a benefit to the public and only on a last resort
basis, when the Associa�on is unable to obtain other financing for needed repairs or improvements.
The Council and HRA consider the crea�on of a HIA to be a privilege, not a right. Although approval for another HIA may
have been granted previously by the City or HRA for a similar project, the Council and HRA are not bound to approve
subsequent requests based on earlier approvals. Each applica�on will be considered separately based on the criteria in
this Policy and the City or HRA’s financial posi�on.
II. HIA Goals and Eligible Uses
The City and HRA will consider using HIA financing to assist private property owners only in those circumstances in which
the proposed private project addresses one or more of the following goals:
A. To promote neighborhood stability and revitaliza�on removal or remedia�on of blight or the upgrading of the
exis�ng Housing Units in the City.
B. HIA Financing shall not be used to remove, displace or disenfranchise communi�es, including, but not limited to
communi�es of color, low socio-economic status, immigrant, and those at the intersec�on of these or similar
iden��es.
C. To correct housing or building code viola�ons.
D. To maintain or obtain FHA mortgage eligibility for an Associa�on within the designated HIA.
E. To increase or prevent the loss of the tax base of the City in order to ensure the long-term ability of the City to
provide adequate services for its resident.
F. To preserve Naturally Occurring Affordable Housing (NOAH).
G. To preserve a variety of housing styles and values within the community.
H. To stabilize or increase the number of owner-occupied Housing Units within a neighborhood or associa�on.
I. To meet other public policy goals of the City Council as adopted from �me to �me, including but not limited to
the promo�on of quality urban design, quality architectural design, energy efficiency or conserva�on, or
decreasing the capital or opera�ng costs of the City.
III. Evalua�on Criteria
The City and HRA will only consider establishing a HIA if all of the following criteria are met:
• The project is compliant with the City’s Comprehensive Plan, zoning ordinances, City code and state and federal
laws, regula�ons and policies.
• The project meets one or more of the HIA goals listed in sec�on II herein.
• The HIA financing complies with all applicable City financial policies.
• The HIA funds will not provide 100% of the funding for the Associa�on’s long range replacement schedule and
the Associa�on is also contribu�ng its own current and future funds to the project.
• The association must have a third party conduct a facility needs assessment to determine and prioritize the
scope of improvements. The association may be required to make changes to its bylaws to ensure
adequate enforcement authority to protect common area improvements financed through the HIA from
substandard building components for which the homeowner is responsible.
• The association must adopt a financial plan that has been prepared by an independent third party with
designation as a Community Associations Institute (“CAI”) certified reserve specialist which must conform
to CAI reserve study standards and comply with Minnesota Statutes 515B.3-114 through 515B.3-1141.
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• The Associa�on has explored all other funding sources and has provided evidence that none are feasible. HIA
financing is last resort financing and shall not be provided to projects unless no other financing op�ons are
available. The Associa�on must provide at least the following to show that no other financing op�ons are
available:
o Verifica�on that the Associa�on has completed an assessment showing that no other financing op�ons
are available; and
o Leters from at least two private lenders confirming a lack of financing op�ons.
• The term of any bonds or other debt incurred for the HIA mature in 20 years or less. The term shall be
determined by the City or HRA in its sole discre�on.
• The HIA financing is structured so that it is paid in the shortest term possible while remaining affordable for
Associa�on members.
• The Associa�on enters into an agreement with the City or HRA (the “Development Agreement”) that requires, at
a minimum, the following terms:
o Establishment of a reserve fund
o Staffing requirements
o Annual repor�ng and financial audi�ng requirements with regular updates to the financial plan not less
than once every five years
o Condi�ons of disbursement
o Required dues increases
o No�fica�on to new owners of levied fees, including the individuals that purchase property a�er the
ini�al development
o Limita�ons on prepayment of fees, if any
o Minimum number of bids to be submited for the project work
o Development and construc�on plans rela�ng to the project
o Hiring of a construc�on manager and/or owner’s representa�ve to monitor performance of the general
contractor
• The Associa�on provides the City or HRA adequate financial guarantees to ensure the repayment of the HIA
financing and its performance of all its obliga�ons in the Development Agreement. Financial guarantees may
include, but are not limited to, the pledge of the Associa�on’s assets, including its reserves, opera�ng funds or
property.
• The project, including the use of HIA financing, is supported by a majority of the owners within the Associa�on.
The Associa�on shall provide official verifica�on of the results of a vote of the Associa�on’s membership.
• The Associa�on has adopted a financial plan that provides sufficient financing for the con�nued maintenance
and opera�on of the Associa�on’s common elements and a long-range plan to complete and finance capital
improvements therein. Said financial plan shall not rely on HIA financing.
• All improvements financed by the HIA are solely to the Associa�on’s common elements, as that term is defined
in Minnesota Statutes, Chapter 515B, and are primarily exterior improvements and other improvements integral
to the habitability of the building, for example, boilers, HVAC, structural improvements and the like. All
improvements must be permanent in nature and the scope of improvements must be determined and
documented by a facility needs assessment conducted by a third party.
• The project must:
o Provide significant improvement to the HIA;
o Comply with all applicable federal, state and local laws, regula�ons, and policies;
o Provide a significant increase to the tax base or prevent the loss of tax base; and
o Not be of poor quality.
• The financial structure of the project must receive a favorable review by the City’s Finance Director, or their
designee, the City’s Municipal Advisor, and the City’s Bond Counsel. The review must include a review of the
performance and level of outstanding debt of previous HIAs.
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• The association shall provide adequate financial guarantees to ensure repayment of the financing and the
performance of the administrative requirements of the development agreement. Financial guarantees may
include but are not limited to the pledge of the homeowner association’s assets including reserves,
operating funds and/or property.
• The Associa�on must be current on all charges, fees, taxes, special assessments and other debts and obliga�ons
payable to the City and HRA.
IV. Other Provisions
• The Associa�on shall submit the required applica�on, along with all required suppor�ng documenta�on,
including a pe��on signed by at least 60% of the property owners of the Associa�on, prior to any City or HRA
review. Coordina�on and partnering with other lending agencies to finance the Improvements is allowed and
encouraged.
• The City Council will establish an applica�on fee , which shall be included in the City’s fee schedule.
• HIA is responsible to pay all City third party consul�ng costs, including but not limited to Municipal Advisor and
Bond Counsel rela�ng to the review of the feasibility of the HIA and dra�ing of all legal documents related to
establishment of the HIA.
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EXECUTIVE SUMMARY
Fire
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
October 15, 2024
Agenda Item
3E. Adopt Resolution No. 24-064 Approving Updated Bylaws of the Golden Valley Fire Department
Relief Association
Prepared By
Bethany Brunsell, Fire Chief
Jeff Piper, Fire Lieutenant
Summary
The mission of the Golden Valley Fire Relief Association is to manage the pension fund, advance fire
prevention and education, and support camaraderie among firefighters, their families and our
community in Golden Valley. The Relief Association is closely related to the Fire Department, but is a
separate organization. Because of the unique relationship between the City and the Association as
well as potential for financial implications for the City, changes to the Relief Association Bylaws must
be approved by the Golden Valley City Council. These changes include the addition of definition of
Retired Member and language regarding service time and vesting for Firefighters who leave
employment with the Golden Valley Fire Department and later return to service as a Golden Valley
Firefighter (Article XI, Section 1.f).
Financial or Budget Considerations
Bylaws were reviewed by Finance Director, Lyle Hodges with no concerns.
Legal Considerations
The Bylaws were approved through the City's legal review process.
Equity Considerations
The Bylaws were approved through the City's equity review process.
Recommended Action
Motion to adopt Resolution No. 24-064 approving the updated Bylaws of the Golden Valley Fire
Department Relief Association.
Supporting Documents
Resolution No. 24-064 - Updated Fire Relief Bylaws
Exhibit A - 2024 GVFRA Bylaws
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RESOLUTION NO. 24-064
RESOLUTION APPROVING GOLDEN VALLEY FIRE DEPARTMENT RELIEF
ASSOCIATION BY-LAWS
WHEREAS,the Golden Valley Fire Department Relief Association has by-laws
governing their process for active duty; and
WHEREAS,an active member of the Golden Valley Fire Department Relief
Association is eligible to collect a lump sum service pension subject to Article XI of the by-
laws; and
WHEREAS,the City of Golden Valley may be required to approve changes to the
Relief Association by-laws; and
WHEREAS,the has City Council as reviewed the revised by-laws as shown in
Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden
Valley, Minnesota that this Council approves the revised Bylaws of the Golden Valley Fire
Department Relief Association attached hereto as Exhibit A.
This resolution replaces and supersedes Resolution No. 22-122.
Adopted by the City Council of Golden Valley, Minnesota this 15
th day of October 2024.
_____________________________
Roslyn Harmon, Mayor
ATTEST:
_____________________________
Theresa Schyma, City Clerk
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i
By-Laws of the Golden Valley Fire Department
Relief Association
TABLE OF CONTENTS
ARTICLE I. ASSOCIATION NAME ............................................................................................. Page 1
ARTICLE II. ASSOCIATION PURPOSE ........................................................................................ Page 1
ARTICLE III. DEFINITIONS
ARTICLE III. DEFINITIONS
Section I: Membership ....................................................................................................................... Page 1
Section II: Deferred Member .............................................................................................................. Page 1
Section III: Former Member ................................................................................................................ Page 1
Section IV: Fire Department ................................................................................................................. Page 1
Section V: Fiduciary Responsibility .................................................................................................... Page 1
Section VI: Beneficiary ......................................................................................................................... Page 1
Section VII: Disability ............................................................................................................................ Page 2
Section VIII: Board of Trustees ............................................................................................................... Page 2
Section IX: Year of Active Service ........................................................................................................ Page 2
Section X: Active Service .................................................................................................................... Page 2
Section XI: Leave of Absence ............................................................................................................... Page 2
Section XII: Trustees .............................................................................................................................. Page 2
Section XIII: Domestic Relations Order .................................................................................................. Page 2
ARTICLE IV. ASSOCIATION MEMBERSHIP
Section I: Application for Membership ............................................................................................... Page 2
Section II: Expulsion From Membership ............................................................................................ Page 2
ARTICLE V. ASSOCIATION MEETINGS
Section I: Meetings of the Board of Trustees ...................................................................................... Page 2
Section II: Association Meetings ........................................................................................................ Page 2
Section III: Order at Meetings .............................................................................................................. Page 2
ARTICLE VI. ASSOCIATION MANAGEMENT
Section I: Board of Trustees .............................................................................................................. Page 3
Section II: External Examiner ............................................................................................................. Page 3
Section III: Committees ....................................................................................................................... Page 3
ARTICLE VII. POWERS AND DUTIES OF THE BOARD OF TRUSTEES AND ITS OFFICERS
Section I: Powers and Duties of the Board of Trustees ..................................................................... Page 4
Section II: Trustees Diligence .............................................................................................................. Page 4
Section III: Continuing Education ....................................................................................................... Page 4
Section IV: Duties ................................................................................................................................. Page 4
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ARTICLE VIII. FUNDS AND ACCOUNTS
Section I: General Fund .................................................................................................................... Page 4
Section II: Special Fund ..................................................................................................................... Page 4
Section III: Lines of Credit .................................................................................................................. Page 4
Section IV: Disbursement of Funds .................................................................................................... Page 5
Section V: Deposits ............................................................................................................................ Page 5
ARTICLE IX. INVESTMENTS
Section I: Investments ...................................................................................................................... Page 5
Section II: Investment Policy ............................................................................................................ Page 5
Section III: State Statute Compliance .................................................................................................. Page 5
ARTICLE X. APPLICATION FOR BENEFITS
Section I: Application For Benefits ................................................................................................. Page 5
Section II: Approval of Benefits ........................................................................................................ Page 5
Section III: Right to Appeal the Decision ........................................................................................... Page 5
ARTICLE XI. RETIREMENT BENEFIT
Section I: Service Pension ................................................................................................................ Page 6
Section II: Association Recommendation .......................................................................................... Page 7
ARTICLE XII. ANCILLARY BENEFITS
Section I: Death Benefit ................................................................................................................... Page 7
Section II: Permanent Disability Benefit .......................................................................................... Page 7
ARTICLE XIII. LIMITS ON BENEFITS
Section I: Domestic Relations Order ............................................................................................... Page 8
Section II: Garnishment, Judgment or Legal Process ....................................................................... Page 9
Section III: Assignment of Payments .................................................................................................. Page 9
Section IV: Limitations on Ancillary Benefits ................................................................................... Page 9
Section V: Internal Revenue Code Limitations ................................................................................. Page 9
ARTICLE XIV. BY-LAW AMENDMENTS
Section I: Method of Amendment ................................................................................................... Page 9
Section II: Council Approval ............................................................................................................ Page 9
Section III: Legislative Action .......................................................................................................... Page 9
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ARTICLE I.
ASSOCIATION NAME
Section 1: The name of the relief association is the Golden Valley Fire Department Relief Association.
ARTICLE II.
ASSOCIATION PURPOSE
Section 1: This instrument constitutes the by-laws of the Golden Valley Fire Department Relief
Association, hereinafter referred to as the "Association," adopted for the purpose of regulating
and managing the internal affairs of the corporation and shall serve as the written pension plan
for the relief association. The Association is a defined benefit plan association. The
Association is a governmental entity that receives and manages public money to provide
retirement benefits for individuals who provide or have provided the governmental services of
firefighting for the City of Golden Valley. The objectives of the plan shall be to provide
service pensions and ancillary benefits to the members of the Golden Valley Fire Department,
their spouses and dependents. All benefits issued by this association shall be governed by these
by-laws as well as federal and state laws.
ARTICLE III.
DEFINITIONS
Section I: Membership – All active paid-on-call firefighters hired by the Golden Valley Fire Department
for the purposes of fire suppression or the supervision of fire suppression activities.
Section II: Deferred Member - Individuals who have resigned from the Golden Valley Fire Department
and are eligible for a service pension.
Section III: Former Member - Individuals who have left active service from the Golden Valley Fire Department
prior to eligibility for a service pension.
Section IV: Retired Member: Individuals who have resigned from the Golden Valley Fire Department and
have collected a service pension.
Section V: Fire Department - Wherever used in these by-laws, it shall mean Fire Department of the City
of Golden Valley, Minnesota.
Section VI: Fiduciary Responsibility - In the discharge of their respective duties, the officers and trustees
shall be held to the standard of care enumerated in Minn. Stat. § 11A.09. In addition, the
trustees must act in accordance with Minn. Stat. § 356A. No trustee of the Association shall
cause the relief association to engage in transactions if the fiduciary knows or should know
that the transaction constitutes one of the following direct or indirect transactions:
a. sale, exchange or leasing of any real property between the relief association and a board
member;
b. lending of money or other extension of credit between the relief association and a board
member of the relief association;
c. furnishing of goods, services or facilities between the relief association and a board
member;
d. transfer to a board member, or for the benefit of a board member, of any assets of the relief
association. Transfer of assets does not mean the payment of relief association benefits of
administrative expenses permitted by law.
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Section VII: Beneficiary - Any person or estate entitled under this plan to receive a benefit upon the death
of a participant.
Section VIII: Disability - A physical or psychological condition which precludes an active member of the
Association from performing the normal duties of a Firefighter with the Golden Valley Fire
Department.
Section IX: Board of Trustees - The Board of Trustees shall be composed of nine members as specified
under Minn. Stat. § 424A.04. The six elected trustees are: President, Vice-President,
Secretary, Treasurer and two trustees. The Mayor, the Finance Director and the Fire Chief of
the City of Golden Valley shall be the ex-officio members of the Board of Trustees.
Section X: Year of Active Service - For purposes of computing benefits or service pensions payable, a
year of service shall be defined as a period of 12 full months of active service in the Golden
Valley Fire Department.
Section XI: Active Service - The active performance of fire suppression duties or the supervision of fire
suppression duties.
Section XII: Leave of Absence - If a member has an approved leave of absence from the Fire Department,
they shall also be considered on leave of absence from the relief association. Leaves of
absences include but are not limited to medical, personal or military.
Section XIII: Trustees - The individuals designated as such by Minn. Stat. § 424A.04 and by virtue of
elected office, those that qualify as the ex-officio trustee.
Section XIV: Domestic Relations Order - Any judgment, decree (including approval of a property settlement
agreement) that complies with the provisions of Minn. Stat. §§ 518.58, 518.581, or 518.611.
ARTICLE IV.
MEMBERSHIP
Section I: Application for Membership - All persons hired by the City of Golden Valley for fire
suppression activities for the Golden Valley Fire Department are automatically included in
membership in the association. Membership date shall be the date the person was placed on
active duty with the fire department.
Section II: Expulsion from Membership - Any member may be expelled from the Association for cause
by a two -thirds (2/3) vote of all members present at a regular or special meeting of the
Association. Cause for expulsion may include, but shall not be limited to, failure to account
for money belonging to the Association or feigning illness or injury for the purpose of
defrauding the Association. An expulsion hearing before the Board of Trustees will be
conducted prior to above stated Association meeting in order to allow the person involved the
ability to challenge any witnesses that the Board of Trustees may call. Written notice via
registered mail will be sent to the individual at least 15 days prior to the hearing.
ARTICLE V.
MEETINGS
Section I: Meetings of the Board of Trustees - Meetings of the Board of Trustees shall be conducted in
accordance with the Association Management Policy.
Section II: Association Meetings - Meetings of the Association will be conducted in accordance with the
Association Management Policy.
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Section III: Order at Meetings - Robert's Rules of Order shall govern all deliberations of the Association.
ARTICLE VI.
BOARD OF TRUSTEES
Section I: Board of Trustees - shall be composed of the nine members as defined in Minn. Stat. § 424A.
The six elected trustees of the Association are: President, Vice-President, Secretary,
Treasurer and two Trustees. The Mayor, Finance Director and Fire Chief of the City of
Golden Valley shall be ex-officio members of the Board of Trustees with the same rights,
privileges, duties and liabilities as other members of the Board of Trustees. The elected
offices shall be governed by the following:
a. Term – Each elected member of the Board of Trustees shall hold office following their
election for a period of two years until that person’s successor has been elected. The
President, Secretary, and one Trustee shall be up for election at the annual meeting held in odd
numbered years and the Vice-President, Treasurer and the other Trustee shall be elected at the
annual meeting held in even numbered years. The term will begin on January 1st, following
the annual meeting at which the person is elected.
b. Eligibility - Each elected member of the board must be an active member of the association.
The member shall be an active member of the association for a minimum of 2 years prior to
being elected. This requirement may be waived by a 2/3 vote of the members present at the
election. An elected member may be allowed to serve while out on injury/illness leave, from
the Golden Valley Fire Department, not to exceed 6 months without review by the Board of
Trustees.
c. Vacancies - Vacancies due to resignation, removal or termination in any elected office of the
Board of Trustees shall be filled by an election held at either a regular or special meeting of
the Association. The individual elected to fill the vacancy shall serve only the remaining term
of the position vacated and their term begins immediately upon election.
d. Removals - An elected member of the Board of Trustees is automatically removed from the
elected position upon resignation, termination or leave of absence from the Fire Department
(medical leaves of absence are not included). Any elected member may be removed for cause
at a hearing to take place at a regular or special meeting of the Board of Trustees. No elected
member shall be removed unless written notice of the meeting has been posted listing the
reason for removal and a copy of the notice has been sent by certified mail to the member to
be removed. A simple majority of members present at the removal hearing must vote in favor
of removal in order for the elected member to be removed. When a member has been
removed, and election will be held at the next regularly scheduled general membership
meeting to fill the vacant position for the remaining term. Cause for removal shall include,
but not be limited to, fraud, dishonesty, incompetence or failure to perform duties as they
relate to the position, or failure to attend a minimum of nine (9) Board of Trustees regular
meetings.
e. Compensation of Elected Members - Compensation for the elected members of the Board of
Trustees is detailed in the Board Member and Trustee Policy.
f. Board Member Position Descriptions – Position descriptions and responsibilities are detailed
in the Board Member and Trustee Policy.
Section II: External Examiner – At the discretion of the Board of Trustee’s the Association may seek
outside professionals including but not limited to legal, medical or financial professionals as
necessary to validate claims or provide opinions for the Association.
Section III: Committees - The President may appoint any committees necessary for the successful
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operation of this association.
ARTICLE VII.
POWERS AND DUTIES OF THE BOARD OF TRUSTEES AND ITS OFFICERS
Section I: Powers and Duties of the Board of Trustees - The Board of Trustees shall have exclusive
control and management of all property and funds of the Association, from whatever source
derived, and shall constitute the governing body of the Association with full power and
authority to carry out the objectives and purpose of the Association as set forth in the Articles
of Incorporation, these by-laws and the laws of the State of Minnesota.
Section II: Trustees Diligence - Trustees shall discharge their duties in good faith and with that diligence
and care which an ordinarily prudent person would exercise under similar circumstances.
Section III: Continuing Education - The Board of Trustees shall develop and periodically revise a plan for
continuing education for all members and officers of the Board of Trustees in order to ensure
those trustees keep abreast of their fiduciary responsibilities. The annual level for this
requirement will be assigned in the Board Member and Trustee Policy.
Section IV: Duties – The duties of the President, Vice-President, Secretary, Treasurer and Trustees shall
be defined in the Board Member and Trustee Policy.
ARTICLE VIII.
FUNDS AND ACCOUNTS
Section I: General Fund - The funds received by the Association from dues, fines, fund raisers and other
miscellaneous sources shall be kept in a general fund on the books of the Treasurer and may
be distributed by the Association for any purpose reasonably suited to the welfare of the
Association or its members as governed by the laws of the State of Minnesota. Moneys in the
General Fund shall be disbursed upon the approval of a simple majority of members present at
either a General Membership meeting or a Board of Trustees meeting. All disbursements from
the General fund will be for activities and/or expenses approved by the General membership.
Section II: Special Fund - All funds received by this Association qualifying as state aid received pursuant
to law, all taxes levied by or other revenues received from the city pursuant to law providing
for municipal support for the relief association, any moneys or property donated, given,
granted or devised excluding fund raiser proceeds, by any person which is specified for the
use for the support of the Special Fund, and any interest earned on the assets of the Special
Fund. Any tax sources and other money which may be directly donated or transferred to said
fund, shall be kept in a separate account on the books of the Treasurer known as the Special
Fund and shall be disbursed only for the following purposes:
a. Payment of members' service pension benefits in accordance with these by-laws;
b. Payment of ancillary benefits in accordance with these by-laws;
c. Administrative expenses as limited by Minn. Stat. § 69.80.
All other expenses of the Association shall be paid out of the General Fund.
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Section III: Lines of Credit - The Board of Trustees may as deemed necessary, open lines of credit for the
purchase of various items as approved by the General Membership.
Section IV: Disbursement of Funds - No disbursements from the funds of the Association shall be made
except on signed authorization of any two of the following elected members of the Board of
Trustees: President, Vice-President, Secretary, Treasurer. The exact amount of any
disbursement must be authorized by a simple majority of members present at either a General
Membership meeting or a Board of Trustees meeting.
Section V: Deposits - All moneys belonging to the Association shall be deposited to the credit of the
association into accounts set up at the depository of record. The depository of record shall be
determined at the annual meeting of the Board of Trustees and record of the depository shall
be documented in the Association Management Policy. The Board of Trustees shall make
deposits in conformance with State Statutes, these by-laws the Association Management
Policy and the Investment policy.
ARTICLE IX.
INVESTMENTS
Section I: Investments - It shall be the duty of the Board of Trustees to prepare modes and plans for the
safe and profitable investment of the funds of the Association. The investments of the funds
of the Association shall be in the exclusive control of the Board of Trustees, in conformance
with state statutes, the by-laws and the investment policy.
Section II: Investment Policy - The Board of Trustees shall adopt a written Investment policy each year.
Section III: State Statute Compliance - The Board of Trustees shall comply with Minn. Stat. § 356A.06,
Subdivision 8b that requires the relief association to provide annually to any brokers a written
statement of investment restrictions pursuant to statute of the investment policy that applies to
the special fund. Upon receipt of the written statement of investment restrictions, each broker
handling investments of the Association shall acknowledge, in writing annually the receipt of
the investment restrictions. The acknowledgment shall contain a statement of the broker's
agreement to handle the Association's investments pursuant to the written restrictions.
ARTICLE X.
APPLICATION FOR BENEFITS
Section I: Application For Benefits - All applications for Association benefits must be made in writing
on forms provided by the Secretary. All applications shall be submitted to a member of the
Board of Trustees for action.
Section II: Approval of Benefits - No application shall be acted upon until all the necessary forms and
information have been provided to the Board of Trustees. It shall be the duty of the Board of
Trustees to approve applications for service pensions if the applicant meets all of the
eligibility requirements set forth in these by-laws. It shall also be the duty of the Board of
Trustees not to approve the application if any of the eligibility requirements are not met.
Section III: Right to Appeal Decision - In the event that the Board of Trustees denies an application for a
service or ancillary pension the applicant has the right to appeal the board decision.
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ARTICLE XI.
RETIREMENT BENEFIT
Section I: Service Pension - An active member of the Association who leaves active duty with the Fire
Department is eligible to collect a lump sum service pension subject to the following:
a. Eligibility requirements:
1. Have left active service with the Golden Valley Fire Department;
2. Have completed at least 5 years of active service with the Fire Department before
leaving; and
3. Have been a member of the Association in good standing at least 5 years prior to
leaving the Fire Department.
b. Amount of Benefit - Each applicant shall be eligible for a service pension of $13,000 per full
year of active service as a firefighter with the fire department.
c. Early Vesting Provision - In the event a member with five years or more, but less than ten
years of active service on the City of Golden Valley Fire Department resigns, that person shall
be entitled to the following benefits that represent the early vested portion of their total
pension amount, reduced by twelve (12) percent per year for each year less than 10. The
following table shall be used to determine the pension amount, less any accrued interest:
Completed Years of Service Early Vesting Reduction Pension Amount
5 60 percent $ 26,000
6 48 percent $ 40,560
7 36 percent $ 58,240
8 24 percent $79,040
9 12 percent $102,960
10 0 percent $130,000
More than 10 none add $13,000 per year
d. Minimum Age Requirement - No service pension shall be paid to any member until they
reach 50 years of age.
e. Deferred Retirement Benefit - Any active member of the Association who leaves active duty
with the Fire Department and is eligible for a service pension, but has not reached the age of
50, will be placed on a deferred pension list until the time that the member submits an
application for the pension.
f. Return to Service – (i) If a Deferred Member, should return to active service, (they are deemed
qualified and subsequently hired by the fire department) they shall serve three (3) years
before qualifying for the current benefit level. The three (3) year period must be
completed prior to their subsequent retirement. If the deferred member fails to complete the
three (3) years, any time they serve will be added to their previous active service time and
their pension amount will be calculated based on the pension amount in effect when they
originally left active service. Any additional service, will be credited if it is consistent with the
rules for accruing time in the by-laws. The Deferred Member shall be informed of their
specific requirement prior to their re-hiring on the fire department.
(ii) If a Former Member should return to active service, they shall serve three (3) years before
qualifying for the current benefit level and vesting schedule. The three (3) year period must
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be completed prior to their subsequent retirement. If the Former Member fails to complete the
three (3) years, any time they serve will be added to their previous active service time and their
pension amount and vesting schedule will be calculated based on the pension amount and vesting
schedule in effect when they originally left active service. Any additional service, will be credited
if it is consistent with the rules for accruing time in the by-laws. The Former Member shall be
informed of their specific requirement prior to their re-hiring on the fire department.
(iii). If a Retired Member should return to service, they will be treated as a new member and will
begin accruing time anew. In no event will a member receive duplicate benefits for the same time
period of service.
g. Interest on the Deferred Retirement Benefit – Interest shall be added to the deferred benefit
amount, compounded annually, at a rate equal to the actual time weighted total rate of return of
the fund as set by the board of trustees under Minn. Stat. § 356.219, up to 5%, and applied
consistently for all deferred service pensioners. Minn. Stat. § 424A.02, subd. 10(b), requires
municipal ratification of the rate set by the board of trustees in years in which the relief
association does not have a surplus over full funding under Minn. Stat. § 69.772, subd 3,
paragraph (c), clause (5), or 69.773, subd 4, and if the municipality is required to provide
financial support to the special fund of the relief association under Minn. Stat. § 69.772 or
69.773. As of the date of this amendment, the following rates have been set by the board: 2006 =
5%, 2007 = 5%, 2008 = 0%, 2009 = 0%, 2010 = 5%, 2011 = 0%, 2012 = 5%, 2016 = 0%. The
deferred interest rate as set by the board of trustees under Minn. Stat. § 356.219, is 0% unless and
until otherwise changed by amending these bylaws. Interest will not accrue for any year in which
the member reaches the eligible to be paid out.
h. Supplemental Retirement Benefit - Pursuant to Minn. Stat. § 424A.10, all retirees shall be paid
a supplemental benefit in the amount of 10% of his or her service pension amount, not to exceed
$1,000.00. This benefit shall be paid at the same time as the retirement benefit. In the event that
Minn. Stat. § 424A.10 is amended or repealed, this benefit shall be amended or discontinue as
per state statute.
i. Deferred Interest Payment Method – Interest on a deferred service pension is creditable
beginning on the first date of the calendar year next following the date on which the member
separated from active Fire Department service and active Association membership and ending on
the last date of the calendar year immediately before the year in which the deferred member
commences receipt of the deferred service pension. Members must be deferred for an entire
calendar year to receive interest for that year.
Section II: Association Recommendation - Because of the varying circumstances in each member's
retirement planning, the Association strongly recommends consultation with a tax consultant,
insurance and/or estate planner or an attorney before requesting payment of their service
pension.
ARTICLE XII.
ANCILLARY BENEFITS
Section I: Death Benefit - Upon the death of an active member, the association shall pay to the surviving
spouse and surviving children. If there is no surviving spouse or surviving children the
benefit is paid to the designated beneficiary. If there is no designated beneficiary, the death
benefit shall be paid to the estate of the deceased active or deferred firefighter. They shall be
paid equal to the current yearly lump sum service pension rate multiplied by the number of
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years of active service. The minimum benefit shall be equal to five (5) times the current
yearly lump sum service pension rate and without regard to the vesting schedule. Deferred
members shall be paid an amount equal to their current deferred pension amount.
Section II: Permanent Disability Benefits - A member who is permanently disabled shall be eligible to
collect a disability benefit. The member shall be eligible to receive the disability benefit
immediately upon approval of the Board of Trustees.
a. Any such disability benefit paid in accordance with this section shall be in lieu of all rights to
further service pension and survivor's benefit.
b. Disability defined: see Article III - Definitions.
c. Documentation Required - No member shall be paid disability benefits except upon the
written report of a physician, surgeon or chiropractor of the member's choice. This report
shall set forth the diagnosis and prognosis of the disability, disease or injury of the member.
Each such document shall be filed with the Association.
d. Procedure - All applications for disability benefits shall be made within 30 days after such
applicant has ceased to be an Active Member of the Golden Valley Fire Department. Written
application shall be made to the Board setting out the nature and cause of such disability as
described above. It is recommended that the applicant may be examined by a physician,
surgeon or chiropractor of the member's choice. The physician or chiropractor shall submit a
written opinion concerning the diagnosis and prognosis of the applicant's disability and its
probable date of onset and the probable duration of permanence. The Board of Trustees has
the discretion to request that another doctor, selected by the Board, examine the applicant.
Final determination of disability will be based on the reports of at least one doctor and by a
2/3 majority vote of a quorum of the Board of Trustees present at the subsequent association
meeting.
e. An applicant shall not be considered under a disability unless the member furnishes adequate
proof of the existence thereof. An applicant's statement as to pain or other symptoms will not
alone be conclusive evidence of disability as defined in this section.
f. Disability Amount – Permanent disability benefits may be paid to permanently disabled
members of the Association out of the Special Fund following the submission and approval of
an Application for Distribution.
g. For Active Members, a permanent disability benefit equal to the benefit level for each year that
the member served as an active firefighter in the Fire Department, without regard to minimum
or partial vesting requirements, will be paid if, upon the date of permanent disability, the
member has not yet separated from active service. The years of service must be determined as
of the date of disability. The member is eligible to receive the disability benefit immediately
upon approval by the Board.
h. For Deferred Members, a permanent disability benefit equal to a disabled deferred member’s
deferred service pension will be paid to the disabled deferred member. The permanent
disability benefit amount may not exceed the total earned service pension of the disabled
member.
i. For Active and Deferred Members, temporary disability benefits are not provided by this
Association.
ARTICLE XIII.
LIMITS ON BENEFITS
Section I: Domestic Relations Order - A qualified domestic relations or domestic relations order shall be
accepted by the plan administrator if in compliance with state and federal law. A distribution
made pursuant to a domestic relations order shall be treated as made pursuant to qualified
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domestic relations order as specified by I.R.C. 414(p) (11), as amended. No benefits shall be
paid under a domestic relations order which requires the plan to provide any type or form of
benefit, or any option, not otherwise provided under the Plan or under state law.
Section II: Garnishment, Judgment or Legal Process - No service pension or ancillary benefits paid or
payable from the special fund of a relief association to any person receiving or entitled to
receive a service pension or ancillary benefits shall be subject to garnishment, judgment,
execution, or other legal process, except as provided in section 518.58, 518.581 or 518.611.
Section III: Assignments of Payments - No person entitled to a service pension or ancillary benefit from
the special fund of a relief association may assign any service pension or ancillary benefit
payments, nor shall the association have the authority to recognize any assignment or pay
over any sum which has been assigned.
Section IV: Limitations on Ancillary Benefits - Following the receipt of a lump sum service pension
benefit or being placed on the deferred pension list, neither a member's surviving spouse,
children, designated beneficiary or estate is entitled to any other or further financial relief or
benefits from the Association.
Section V: Internal Revenue Code Limitations - No provision which places limits on benefits as
contained within Section 415 of the Internal Revenue Code shall be exceeded. Plan
participants cannot receive an annual benefit greater than the amount specified in Section 415
of the code as may subsequently be amended.
ARTICLE XIV.
BY-LAW AMENDMENTS
Section I: Method of Amendment - All amendments to these by-laws shall be proposed by a resolution
adopted by the Board of Trustees setting forth the proposed amendments and direction that
they should be submitted for adoption at a meeting of the Association. Notice of the meeting
shall state the purpose and be given to each member eligible to vote on the amendments. All
amendments must be approved by a two-thirds (2/3) vote of all members present at a regular
or special meeting of the Association.
Section II: Council Approval - When required by Minnesota State Statutes or the Board of Trustees, no
by-laws or amendments of the by-laws shall be effective until approved by the governing body
of the City of Golden Valley.
Section III: Legislative Action - In the event that an amendment exceeds the authority granted this
Association by Minnesota Statutes, such amendments will not be effective until approved by
legislative action.
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EXECUTIVE SUMMARY
City Manager's Office
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
October 15, 2024
Agenda Item
6A. Review of Council Calendar
Prepared By
Theresa Schyma, City Clerk
Summary
The Council will review upcoming city meetings, events, and holiday closures.
Legal Considerations
This item does not require legal review.
Equity Considerations
This item does not require equity review.
Recommended Action
No action is required on this item.
Supporting Documents
Review of Council Calendar
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Review of Council Calendar
Event Event Time Location
OCTOBER
Friday, October 18
Early Voting Begins for General Election 8:00 AM City Hall
Council Chambers
Saturday, October 26
City Hall Open for Absentee Voting 9:00 AM - 3:00 PM City Hall
Trunk or Treat 12:00 PM - 2:00 PM City Hall Campus
Tuesday, October 29
City Hall Open Late for Absentee Voting Voting open until 7 PM City Hall
NOVEMBER
Saturday, November 2
City Hall Open for Absentee Voting 9:00 AM - 3:00 PM City Hall
Sunday, November 3
City Hall Open for Absentee Voting 9:00 AM - 3:00 PM City Hall
Tuesday, November 5
Election Day 7:00 AM - 8:00 PM City Precincts/Polls
Wednesday, November 6
City Council Meeting 6:30 PM Hybrid - Council Chambers
Sunday, November 10
Winter Market in the Valley (Indoors)10:00 AM - 1:00 PM Brookview
Bassett Creek Room
Monay, November 11
City Offices Closed for Observance of Veterans' Day
Tuesday, November 12
HRA Work Session 6:30 PM Hybrid - Council Conference Room
Council Work Session 6:30 PM Hybrid - Council Conference Room
Tuesday, November 19
City Council Meeting 6:30 PM Hybrid - Council Chambers
Thursday, November 28
City Offices Closed for Observance of Thanksgiving
Friday, November 29
City Offices Closed for Observance of Thanksgiving
DECEMBER
Tuesday, December 3
HRA Meeting 6:30 PM Hybrid - Council Chambers
City Council Meeting
(Includes the Annual Truth-in-Taxation Hearing)6:30 PM Hybrid - Council Chambers
Thursday, December 5
Golden Valley Business Connections 8:00 AM - 9:30 AM MRA - The Management Association,
5980 Golden Hills Drive
Sunday, December 8
Winter Market in the Valley (Indoors)10:00 AM - 1:00 PM Brookview
Bassett Creek Room
Tuesday, December 10
Council Work Session 6:30 PM Hybrid - Council Conference Room
Tuesday, December 17
City Council Meeting 6:30 PM Hybrid - Council Chambers
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