Loading...
2025-01-07 - AGE - City Council Regular Meeting January 7, 2025 — 6:30 PM Council Chambers Hybrid Meeting 1.Call to Order 1A.Pledge of Allegiance and Land Acknowledgement 1B.Roll Call 1C.Proclamation Honoring Sweet Potato Comfort Pie's 10th Annual Dr. Martin Luther King Jr. Holiday of Service Event 1D.Proclamation Honoring January 20th, 2025 as Reverend Dr. Martin Luther King, Jr. Day 2.Additions and Corrections to Agenda 3.Consent Agenda Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. 3A.Approval of City Check Registers 3B.Licenses: 3B.1.Gambling License Exemption and Waiver of Notice Requirement - Holy Name of Jesus Catholic School 3B.2.Gambling License Exemption and Waiver of Notice Requirement - Sons of the American Legion Post 523 3C.Bids, Quotes, and Contracts: 3C.1.Approve Purchase of Reel Grinder From MTI Distributing For Brookview Golf CITY COUNCIL REGULAR MEETING AGENDA City Council meetings are being conducted in a hybrid format with in-person and remote options for attending, participating, and commenting. The public can make statements in this meeting during public comment sections, including the public forum beginning at 6:20 pm. Remote Attendance/Comment Options: Members of the public may attend this meeting by watching on cable channel 16, streaming on CCXmedia.org, streaming via Webex, or by calling 1-415-655-0001 and entering access code 2868 127 5772 and webinar password 1234. Members of the public wishing to address the Council remotely have two options: Via web stream - Stream via Webex and use the ‘raise hand’ feature during public comment sections. Via phone - Call 1-415-655-0001 and enter meeting code 2868 127 5772 and webinar password 1234. Press *3 to raise your hand during public comment sections. City of Golden Valley City Council Regular Meeting January 7, 2025 — 6:30 PM 1 3C.2.Approve HCSO Law Enforcement Services Agreement 3D.Designation of 2025 Official Newspapers - New Hope/Golden Valley Sun-Post and Minnesota Star Tribune 3E.Adopt Resolution No. 25-001 Approving Employee Handbook 3F.Adopt Resolution No. 25-002 for the Annual Elections for the 2025-2026 Insurance Policy 3G.Adopt Resolution No. 25-003 Designating Depositories for City Funds 3H.Adopt Resolution No. 25-004 Approving Public Purpose Spending Authorization 4.Public Hearing - None. 5.Old Business - None. 6.New Business All Ordinances listed under this heading are eligible for public input. 6A.First Consideration of Ordinance No. 792, Updating City Code Related to Keeping and Maintenance of Wild Animals 6B.Review of Council Calendar 6C.Mayor and Council Communications 1. Other Committee/Meeting updates 7.Adjournment City of Golden Valley City Council Regular Meeting January 7, 2025 — 6:30 PM 2 EXECUTIVE SUMMARY City Manager's Office 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 7, 2025 Agenda Item 1C. Proclamation Honoring Sweet Potato Comfort Pie's 10th Annual Dr. Martin Luther King Jr. Holiday of Service Event Prepared By Noah Schuchman, City Manager Summary On Sunday, January 19, 2025, Sweet Potato Comfort Pie will hold the 10th Annual Dr. Martin Luther King Jr. Holiday of Service event. Legal Considerations None Equity Considerations None Recommended Action Motion to adopt proclamation honoring Sweet Potato Comfort Pie's 10th Annual Dr. Martin Luther King Jr. Holiday of Service Event. Supporting Documents Proclamation Honoring Sweet Potato Comfort Pie 3 CITY OF GOLDEN VALLEY PROCLAMATION HONORING THE CONTRIBUTIONS AND LEGACY OF THE SWEET POTATO COMFORT PIE ORGANIZATION WHEREAS,The Sweet Potato Comfort Pie Organization known as being a catalyst for caring and building community, commemorates its 10th Annual Dr. Martin Luther King, Jr. Holiday Weekend of Service here in Golden Valley; and WHEREAS, We recognize the Sweet Potato Comfort Pie Organization for not only living up to its name of baking the sacred dessert of Black Culture by using the recipe of its President and Founder Rose McGee of Golden Valley, but also provides space for healing circle conversations about race, peace, and justice that model Dr. King’s dream for upholding our beloved community; and WHEREAS, We commend the Sweet Potato Comfort Pie Organization’s courageous responses to catastrophic events locally and nationally by promoting social justice actions against racism, violence, and other discriminatory behaviors inflicted on humanity; and WHEREAS,We acknowledge Rose McGee, the Sweet Potato Comfort Pie Board of Directors, and the many volunteers who work cohesively in organizing this special tribute to Dr. Martin Luther King, Jr. by welcoming all people regardless of their ethnicity, gender, or religion. Pies are baked by volunteers, stories are shared in circles as people listen to each other, and the pies are given in recognition for overcoming a difficult situation or in joyful celebration. NOW, THEREFORE, BE IT RESOLVED,that the City Council of the City of Golden Valley hereby honors and celebrates the Sweet Potato Comfort Pie Organization for an invaluable service and imprint to the residents of Golden Valley and beyond addressing the issues. We extend our heartfelt gratitude for using a creative approach through food and the arts to address tough and challenging topics designed to bridge relationship gaps and foster a healthier community. IN WITNESS WHEREOF,I Mayor Roslyn Harmon, proudly certify this Proclamation with my signature and the seal of the City of Golden Valley on January 7, 2025. ___________________________ Roslyn Harmon, Mayor 4 EXECUTIVE SUMMARY Human Resources 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 7, 2025 Agenda Item 1D. Proclamation Honoring January 20th, 2025 as Reverend Dr. Martin Luther King, Jr. Day Prepared By Seth Kaempfer, Equity and Inclusion Manager Summary The third Monday of each January honors the life, work, and legacy of Reverend Dr. Martin Luther King, Jr. This day provides us with a time to reflect on the historical accomplishments of the Civil Rights Movement while acknowledging the work that remains to achieve a society free from discrimination and injustice. This proclamation calls upon the community of Golden Valley to collectively understand the impact of Reverend Dr. Martin Luther King, Jr., as well as other important figures in the national Civil Rights Movement such as Bayard Rustin, Fannie Lou Hamer, Claudette Colvin, the Student Nonviolent Coordinating Committee, and Minnesota locals like Fredrick McGhee, Reverend Denzil Carty, and Nellie Stone Johnson. This proclamation also calls on the community of Golden Valley to recognize that many of the injustices named and fought against during the Civil Rights Movement are still present today, and that the continued advancement of equity and justice requires support from the community as a whole, which includes denouncing prejudice and oppression in all its forms. Legal Considerations This item did not require legal review. Equity Considerations This proclamation aligns with the City's commitment to diversity, equity, and inclusion and the City's welcome statement, and by honoring the work of Reverend Dr. Martin Luther King, Jr. and calling into focus the work of the Civil Rights Movement, it provides an opportunity for the community to learn and by understanding that to move forward in justice, it is vital to recognize one's history. Recommended Action Motion to adopt proclamation honoring January 20th, 2025 as Reverend Dr. Martin Luther King, Jr. Day. Supporting Documents Proclamation for Dr MLK Jr Day 5 CITY OF GOLDEN VALLEY PROCLAMATION RECOGNIZING MARTIN LUTHER KING, JR DAY JANUARY 20, 2025 WHEREAS, the City of Golden Valley recognizes and honors the work of Reverend Dr. Martin Luther King, Jr.; and WHEREAS, Reverend Dr. Martin Luther King, Jr. continues to posthumously be of influence through his efforts for and leadership in Black liberation and racial equity; and WHEREAS,Reverend Dr. Martin Luther King, Jr., through word and action, spread messages of perseverance against structures and systems of both economic and racial oppression, especially in the face of racialized violence and hatred; and WHEREAS,Reverend Dr. Martin Luther King, Jr. helped call into focus that a moderate and apathetic stance against racial inequity gives power to the oppressor and this stance “prefers a negative peace which is the absence of tension to a positive peace which is the presence of justice”; and WHEREAS,an act of Congress of the United States in 1983, declared the third Monday in January to officially honor Reverend Dr. Martin Luther King, Jr.; and WHEREAS,this day is also a time to reflect on the great work and advocacy of many individuals and organizations in the Civil Rights Movement such as Bayard Rustin, Fannie Lou Hamer, Claudette Colvin, the Student Nonviolent Coordinating Committee, and Minnesota locals like Fredrick McGhee, Rev. Denzil Carty, and Nellie Stone Johnson; and WHEREAS, this day as well as the work, impact, and legacy of Reverend Dr. Martin Luther King, Jr. and others are recognized and embodied through the work of Sweet Potato Comfort Pie and their 10th Annual Dr. Martin Luther King Jr. Holiday of Service on Sunday, January 19 th; and WHEREAS,many of the injustices and inequities, of which Reverend Dr. Martin Luther King, Jr. and Civil Rights leaders and activists raised awareness on, still prevail in current culture and institutions, and this day calls upon all to continue efforts in the name of eradicating all forms of institutionalized discrimination, prejudice, and oppression. 6 NOW, THEREFORE, BE IT RESOLVED,that the City Council of the City of Golden Valley does hereby proclaim January 20, 2025, to be Reverend Dr. Martin Luther King, Jr. Day and call upon the people of Golden Valley to dedicate themselves to and actively promote racial equity and justice, and the rejection of bigotry in all its forms. I, Mayor Roslyn Harmon, proudly certify this proclamation with my signature and the seal of the City of Golden Valley on Tuesday, January 7, 2025. ___________________________ Roslyn Harmon, Mayor 7 EXECUTIVE SUMMARY Administrative Services 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 7, 2025 Agenda Item 3A. Approval of City Check Registers Prepared By Jennifer Hoffman, Accounting Manager Summary Approval of the check register for various vendor claims against the City of Golden Valley. Document is located on city website at the following location: http://weblink.ci.golden-valley.mn.us/WebLink/Browse.aspx? id=1037405&dbid=0&repo=GoldenValley The check register(s) for approval: 12-18-2024 Check Register 12-26-2024 Check Register 12-31-2024 Check Register Financial or Budget Considerations The check register is attached with the financing sources at the front of the document. Each check has a program code(s) where it was charged. Legal Considerations Not Applicable Equity Considerations Not Applicable Recommended Action Motion to authorize the payment of the bills as submitted. 8 EXECUTIVE SUMMARY Legal 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 7, 2025 Agenda Item 3B.1. Gambling License Exemption and Waiver of Notice Requirement - Holy Name of Jesus Catholic School Prepared By Theresa Schyma, City Clerk Summary The Holy Name of Jesus Catholic School of Medina, has applied for a Gambling License Exemption to conduct gambling (paddlewheels and raffle) at their upcoming fundraising event at the Golden Valley Country Club, 7001 Golden Valley Road, on March 15, 2025. As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Legal Considerations This item does not require legal review. Equity Considerations Approving lawful gambling exemptions gives nonprofit organizations the opportunity to create relationships within the community and make connections that can help provide unbiased programs and services to those in need. Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for the Holy Name of Jesus Catholic School of Medina to conduct gambling (paddlewheels and raffle) at their upcoming fundraising event at the Golden Valley Country Club on March 15, 2025. 9 EXECUTIVE SUMMARY Legal 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 7, 2025 Agenda Item 3B.2. Gambling License Exemption and Waiver of Notice Requirement - Sons of the American Legion Post 523 Prepared By Theresa Schyma, City Clerk Summary The Sons of the American Legion Post 523 have applied for a Gambling License Exemption to conduct gambling (bingo and raffle) for an event at the Chester Bird American Legion Post 523, 200 Lilac Drive North, on February 7, 2025. As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Legal Considerations This item does not require legal review. Equity Considerations Approving lawful gambling exemptions gives nonprofit organizations the opportunity to create relationships within the community and make connections that can help provide unbiased programs and services to those in need. Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for the Sons of the American Legion Post 523 to conduct gambling (bingo and raffle) for an event at the Chester Bird American Legion Post 523, 200 Lilac Drive North, on February 7, 2025. 10 EXECUTIVE SUMMARY Parks & Recreation 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 7, 2025 Agenda Item 3C.1. Approve Purchase of Reel Grinder From MTI Distributing For Brookview Golf Prepared By Sheila VanSloun, Parks & Recreation Administrative Assistant Mike Ward, Golf Maintenance Supervisor Janelle Crossfield, Parks & Recreation Director Summary Due to newer technology, we would like to update our reel grinder. The current grinder was purchased in 1998. The reel grinder is used to sharpen multiple different mowers used to maintain the course. MTI Distributing $55,350.56 Reinders $58,022.44 Midwest Turf & Irrigation $59,147.46 Financial or Budget Considerations The 2023-2032 Capital Improvement Program includes funds for the equipment replacement. Legal Considerations Not required Equity Considerations Providing unbiased programs and services through infrastructure that supports and advances diversity, equity, and inclusion in all Golden Valley parks. Recommended Action Motion to authorize the City Manager to sign purchase agreement for the Foley 633 Reel Grinder Accu-Pro From MTI Distributing in the amount of $55,350.56. Supporting Documents Brookview GC Foley 633 Quote - Midwest Turf Brookview GC Foley 633 Quote, 12.12.24 Brookview Golf - Foley 633 Quote 12.4.24 - Reinders 11 12 Quote Expiration Date:1/11/2025 Mike Ward Brookview Golf Course Qty Model Number Description Quote Price Each Quote Price Extended 1 FO6331931 Foley 633 Reel Grinder Accu-Pro Accu-Touch 3 Control $48,995.00 $48,995.00 1 FO6539544 Boom & Electric Hoist $2,245.00 $2,245.00 1 FO6320515 633 Vacuum System $1,550.00 $1,550.00 TRADE: 1 XC-UE Foley Reel Grinder ($1,000.00) Equipment Total $52,790.00 Trade ($1,000.00) Subtotal $51,790.00 6.875% Sales Tax $3,560.56 Total $55,350.56 Net 30 Terms with qualified credit Equipment delivery and set-up at no additional charge All commercial products purchased by a credit card will be subject to a 2.5% service fee. Thank you for the opportunity to submit this quote. If you have any questions, please do not hesitate in contacting us. Larry Gorman Karen Wangensteen Outside Sales Representative Inside Sales Representative 612-877-0830 763-592-5643 MTI Distributing Equipment Quote December 12, 2024 MTI Distributing, Inc. • 4830 Azelia Avenue N. #100 • Brooklyn Center, MN 55429 13 Prepared By: John C. Jensen Cell (414) 313-5130 Fax (262) 786-6111 jjensen@reinders.com Quote ID Quote Valid Until Brookview Golf Course 120424633 12/23/24 Quote Date 12/4/24 Attn:Mr. Mike Ward PRICE QUOTATION QTY CODE DESCRIPTION TOTAL 1 6331931 Foley 633-Accu-Pro Accu-Touch 3 Control $50,495.00 1 6539544 Boom & Electric Hoist for 653/633/622 $2,245.00 1 6320515 633 Vacuum System $1,550.00 Configured Price:$54,290.00 Dealer Assembly & Delivery:INC Trade Totals:$0.00 Cash Purchase Sales Tax Estimate:$3,732.44 Final Sale Price: $58,022.44 Quote Commercial Equip. Sales Mgr. 13400 Watertown Plank Rd. Elm Grove, WI 53122-2227 14 EXECUTIVE SUMMARY Police 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 7, 2025 Agenda Item 3C.2. Approve HCSO Law Enforcement Services Agreement Prepared By Alice White, Assistant Police Chief Summary The Golden Valley Police Department is currently collaborating with the Hennepin County Sheriff's Office to supplement law enforcement services. In light of minor staffing challenges, the department seeks to extend this service agreement while continuing efforts to increase its staffing levels. This six-month agreement will provide the department with the time necessary to onboard additional sworn officers, ultimately enabling the department to achieve self-sufficiency in its law enforcement operations. Financial or Budget Considerations Due to a contractual pay increase for HCSO staff, there is an increase to the pay scale. Requests for services from HCSO will be heavily monitored and utilized only when necessary to maintain Golden Valley Police Department minimal staffing level requirements. Legal Considerations Legal has reviewed this agreement and provided the attached memorandum. Equity Considerations This agreement was previously reviewed and approved for equity. This agreement extension request does not effect the previously approved equity review. Recommended Action Motion to approve extension of Law Enforcement Services Agreement with the Hennepin County Sheriff's Office. Supporting Documents City of Golden Valley - Law Enforcement Services Agreement FY 2025 (unsigned) 031-23 Law Enforcement Services Agreement between HCSO and City Memo from Legal Department - HCSO Contract Extension 2025 15 1 Contract No: A2412704 LAW ENFORCEMENT SERVICES AGREEMENT COUNTY Golden Valley 7800 Golden Valley Road, Golden Valley, Minnesota 55427. Pursuant to the foregoing, the parties agree as follows: 1. TERM COUNTY shall provide Services (as defined herein) commencing January 1, 2025 and ending at midnight on June 30, 2025, unless terminated sooner pursuant to the provisions herein. 2. SERVICES AND OBLIGATIONS Pursuant to the terms herein, COUNTY, by and through HCSO, shall exercise best efforts related services for CITY in and around the geographical boundaries of the City of Golden Valley as more Services shall encompass only those duties and functions that are within the jurisdiction of and customarily rendered by HCSO in accordance with applicable law, including but not limited to enforcement, investigation, emergency response, duties authorized by law, proactive patrol, response to calls for public safety services, crime prevention, investigation of criminal activity, assistance with local and state prosecutions, and other agreed upon duties. Unless the parties otherwise agree, COUNTY will make its best effort to provide two deputies, on an overtime basis, to provide Services on behalf of CITY during the dayshift hours of 6:00 am to 6:00 pm throughout the term of this agreement. In the event COUNTY is unable to identify deputies to provide Services for any full or partial shift, no hours will be invoiced for the hours no worked. COUNTY shall not be obligated to perform any minimum HCSO determines necessary to keep the peace and/or fulfill its obligations hereunder, HCSO may performs Services beyond the scope of this agreement. As long as said additional Services are within the scope of Services, the additional services shall be a non-material modification to this Agreement not requiring an amendment so long as the additional Services do not alter the character of the Services contemplated herein. To the extent Services include enforcement of the regulatory ordinances duly adopted by the governing body of the CITY, CITY will provide HCSO with a sufficient number of complete and current copies of said regulatory ordinances. 16 2 HCSO and its assigned Deputies shall work collaboratively with CITY law enforcement personnel. However, the parties expressly acknowledge and agree that HCSO is not responsible for command or control of any CITY personnel, including but not limited to CITY law enforcement personnel. HCSO shall be solely responsible for identifying and supplying Deputies with equipment and supplies necessary to perform Services, including, as HCSO deems appropriate, a seasonally appropriate patrol uniform of the day, service belts, HCSO radio equipment, service weapon, personal soft ballistic body armor, and traffic vests. Deputies shall perform Services and related law enforcement activity, including policies, and procedures as well as applicable law. Unless the parties otherwise agree, HCSO shall be solely responsible for and shall arrange transport and/or booking of any arrested/detained individuals which may include transportation to, and supervision during, necessary medical treatment. For clarification and not limitation, nothing herein is intended to nor shall be construed as modifying, altering, waiving, releasing or otherwise affecting in any manner whatsoever any duties or obligations imposed by nd procedures or by applicable law. HCSO shall be solely responsible for the selection and assignment of Deputies and other personnel to perform the Services. The parties acknowledge and agree that resource availability requires HCSO to exercise its best judgment in prioritizing and responding to the public safety needs of its jurisdiction including, but not limited to, performing the Services. That prioritization decision belongs solely to HCSO. HCSO may, at any time, HCSO shall be exclusively responsible for deputy performance standards, the discipline of Deputies, and other matters incidental to the performance of Services including the right to control assigned Deputies. CITY shall refer concerns about assigned Deputies, including instances of alleged misconduct or other disciplinary matters, to Major Dan HCSO will retain sole authority and responsibility for discipline of Deputies. In the event of any actual or alleged unusual incidents, emergencies, and/or controversial situations which arise in relation hereto, each party shall immediately report such incidents to the other party and shall immediately cooperate, collaborate, and coordinate with the other party to investigate, remedy and/or respond to the same. For purpose of this paragraph "unusual incident, emergency, or controversial situations" include but are not limited to any actual or alleged assault, sexual assault/misconduct, excessive force, or other act of violence, by a party, a party's personnel or agent(s), a prisoner, or any third party, any escape or attempted escape of a prisoner or any other breach of security, any excessive delay in the transportation of a prisoner, and any refusal of any party to release a prisoner as authorized or directed by applicable law. For clarification and not limitation of the provisions herein, including the Promotional Materials obligations below, the parties shall cooperate, collaborate, and coordinate any outward facing communications regarding any unusual incident, emergency, or controversial situation. 17 3 CITY shall at its sole expense supply any special stationary, supplies, notices or forms which are to be issued by HCSO in the name of the CITY in connection with the Services. HCSO shall provide Services from HCSO owned, operated, or accessible facilities. However, CITY may, in its sole discretion, elect to provide one or more alternative/additional facilities for use by HCSO, including but not limited to providing necessary space, furnishings, utilities and other equipment and services necessary and directly incidental to the existence and operation of said facility. If such facility is established by the CITY and maintained within the geographic limits of the CITY, such and functions beyond performing Services, including law enforcement and other related legal obligations beyond the geographic limits of the CITY, provided, however, that the performance of such duties and functions shall not be at any additional cost to the CITY. 3. PAYMENT FOR SERVICES COUNTY shall invoice and CITY shall pay COUNTY for each hour of Services actually performed hereunder at the rates set forth in Attachment A. CITY shall pay invoiced amounts within thirty (30) days from receipt of the invoice. 4. NO AGENCY RELATIONSHIP The parties agree that nothing herein contained is intended or should be construed in parties hereto or as constituting either party as an agent, representative, or employee of the other for any purposes or in any manner whatsoever. Each party is to be and shall remain an independent contractor with respect to all Services performed under this Agreement. 5. INDEMNIFICATION AND LIMITATION OF LIABILITY intentional, willful or wanton acts, CITY shall defend, indemnify, and hold harmless COUNTY, its present and former officials, officers, agents, volunteers and employees, including but not limited to individual Deputies to the extent they are individually/personally named in any action, from any liability, claims, injury, damages, from federal law, including but not limited to 42 U.S.C. §1983, Monell claims, fees and costs under 42 U.S.C. § 1988, to the extent arising out of, in the course and scope of, and directly and proximately caused by the performance of Services under this or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable, and (iii) against all loss by reason of the failure of CITY to perform any obligation under this Agreement. 18 4 The parties expressly agree that, with respect to the resolution of any matter subject to stipulate to any liability, wrongdoing, negligence, etc., to the other party, without such EXCEPT FOR LIABILITY, CLAIMS, INJURY, DAMAGES, COSTS OR EXPENSES RESULTING LIABLE FOR ANY LOSS, LIABILITY, DAMAGE OR INJURY, INCLUDING BUT NOT LIMITED TO SPECIAL, INDIRECT, OR CONSEQUENTIAL DAMAGES OR LOST PROFITS ARISING OUT OF OR RELATED TO THIS AGREEMENT, EVEN IF THE PARTIES HAVE KNOWLEDGE OF THE POSSIBILITY OF SUCH DAMAGES AND WHETHER OR NOT SUCH DAMAGES ARE FORSEEABLE. Liability of the CITY and COUNTY shall be governed by the provisions of the Municipal Tort Claims Act, Minnesota Statutes, Chapter 466, and other applicable laws. Notwithstanding the above, the CITY shall not be required to defend and indemnify the COUNTY if any individual Deputy fails to cooperate, collaborate, or coordinate with CITY personnel as required by this Agreement. 19 5 6. DATA PRACTICES Each party and its officers, agents, owners, partners, employees, volunteers and subcontractors agree to abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, the Minnesota Health Records Act, Minnesota Statutes, §144.291 et seq., the Health Insurance Portability and Accountability Act and implementing regulations, if applicable, and all other applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality, and as any of the same may be amended. 7. MERGER AND MODIFICATION A. It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items that are referenced or that are attached are incorporated and made a part of this Agreement. If there is any conflict between the terms of this Agreement and referenced or attached items, the terms of this Agreement shall prevail. B. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties. 8. DEFAULT AND CANCELLATION If either party fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, it shall be in default. may upon written notice immediately cancel or terminate this Agreement in its entirety. This Agreement may be canceled with or without cause by either party upon thirty (30) day written notice. Any remedies expressly set forth herein, including but not limited to the right to terminate this Agreement, shall be in addition to any other right or remedy available to the party under this Agreement, law, statute, rule, and/or equity. Provisions that by their nature are intended to survive the term, cancellation or termination of this Agreement include but are not limited to: SERVICES AND OBLIGATIONS; NO AGENCY RELATIONSHIP; INDEMNIFICATION AND LIMITATION OF LIABILITY; DATA PRACTICES; DEFAULT AND CANCELLATION; MEDIA OUTREACH; and MINNESOTA LAW GOVERNS. 20 6 9. CONTRACT ADMINISTRATION Major Shane Magnuson, 612-348-0333, or successor (Contract Administrator), shall manage this Agreement on behalf of the COUNTY and serve as liaison between the COUNTY and CITY. Alice White Assistant Chief of Police, City of Golden Valley, 7800 Golden Valley Road, Golden Valley, Minnesota 55427, 12-2502, awhite@goldenvalleymn.gov, or successor, shall manage the agreement on behalf of the CITY and serve as liaison between the CITY and COUNTY. Either party may replace such person but shall immediately give written notice to the other party of the name, phone number and fax number (if available) of such substitute person and of any other subsequent substitute person. 10. COMPLIANCE WITH APPLICABLE LAW Each party shall comply with all applicable federal, state and local statutes, regulations, rules and ordinances currently in force or later enacted. 11. NOTICES Any notice or demand which must be given or made by a party under this Agreement, or any statute or ordinance, shall be in writing, and shall be sent registered or certified mail. Notices to the COUNTY shall be sent to the Hennepin County Administrator A2300, Hennepin County Government Center, 300 South Sixth St, Minneapolis, Minnesota 55415 with a copy to HCSO at the address given in the opening paragraph of the Agreement. Notice to CITY shall be sent to the address stated in the opening paragraph of the Agreement. 12. MEDIA OUTREACH CITY shall notify HCSO, prior to publication, release or occurrence of any Outreach (as defined below). The parties shall coordinate to produce collaborative and mutually acceptable Outreach. For clarification and not limitation, all Outreach shall be approved by HCSO, by and through the Lead Officer or their designee(s), prior to publication or release. releases, external facing communications, advertising, marketing, promotions, client lists, civic/community events or opportunities and other forms of outreach created by, [Dave] Hutchins derivative thereof; or (ii) that directly or indirectly relate to, reference or concern the County of Hennepin, this Agreement, the services performed hereunder or COUNTY personnel, including but not limited to COUNTY employees and elected officials. 21 7 13. MINNESOTA LAWS GOVERN The Laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County of Hennepin, State of Minnesota. Litigation, however, in the federal courts involving the parties will be in the appropriate federal court within the State of Minnesota. If any provision of this Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be affected. THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK 22 8 SIGNATURE AUTHORIZATION Reviewed for COUNTY by the County Office: By: ____________________ Michael Bernard COUNTY OF HENNEPIN STATE OF MINNESOTA By: Grace Helgerson County Administration Clerk HENNEPIN COUNTY OFFICE By: David Hough County Administrator By: ____________________ Patrick Enderlein Chief Deputy Hennepin County Office CITY OF GOLDEN VALLEY By: _________________________________ Noah Schuchman, City Manager By:______________________________________ Roslyn Harmon, Mayor Date: Date: Date: Date: 23 9 ATTACHMENT A RATES FOR SERVICES I. As further described in the Agreement, COUNTY personnel shall be paid the following hourly rate for each of Services performed hereunder: For Services performed between January 1, 2025 and June 30, 2025 and according to the provisions in the Agreement, the following rates shall apply: Overtime Rate 1) Deputy $95.77/hour 2) Crime Scene Investigator $100.56/hour $105.59/hour 4) Sergeant $116.41/hour 5) Lieutenant $128.34/hour 6) Captain $141.50/hour Notwithstanding the foregoing established rates, the parties expressly acknowledge and agree changes resulting from changes in collective bargaining or other applicable contracts. COUNTY shall give CITY written notice of any applicable adjustment in rates. THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK 24 25 26 27 28 29 30 31 32 33 34 35 Date: December 20, 2024 To: Noah Schuchman, City Manager Virgil Green, Police Chief From: Maria Cisneros, City Attorney Subject: HCSO Contract Extension (2025) — Legal Review CC: Alice White, Assistant Police Chief Rudy Perez, Assistant Police Chief Cheryl Weiler, Communications Director INTRODUCTION On December 16, 2024, the City of Golden Valley Police Department (“GVPD”) submitted a Law Enforcement Services Agreement (the “2025 Agreement” or the “Agreement”) between the City of Golden Valley (the “City”) and the Hennepin County Sheriff’s Office (“HCSO”) to the Legal Department for review. The purpose of the Agreement is to extend the provision of law enforcement services by HCSO to the City into 2025. At the time the 2025 Agreement was submitted to the Legal Department for review, it had already been approved by the Hennepin County Board of Commissioners. Therefore, this memorandum contains only observations. With the exception of an error noted in footnote 2, it does not contain recommendations for further negotiation or discussion with HCSO. ANALYSIS The following is a summary of the key terms of the 2025 Agreement as well as the substantive differences between the 2025 Agreement and a 2024 agreement between the parties for the same services (the “2024 Agreement”). 1. Term. The term of the 2025 Agreement is January 1 through June 30, 2025. 2. Services. The services consist of the County providing two deputies, on an overtime basis, to provide law enforcement services1 to the City during dayshift hours (6:00 am to 1 Law enforcement services are defined as enforcement, investigation, emergency response, duties authorized by law, proactive patrol, response to calls for public safety services, crime prevention, investigation of criminal activity, assistance with local and state prosecutions, and other agreed upon duties. 2025 Agreement at ¶ 2. 36 6:00 pm). The parties can agree to more, less, or different shift hours so long as any additional services are within the scope of the agreement. The Agreement does not specify a required process or timeframe for agreeing to modified hours. I recommend GVPD memorialize all agreements to modify the number of hours in writing and save all backup so that it is available in the event the Finance department requires documentation to verify the number of hours billed. 3. Payment. The rates increased from the 2024 Agreement to the 2025 Agreement as follows: 2024 Rates 2025 Rates Regular Rate Overtime Rate Overtime Rate Sheriff’s Deputy $57.77/hour $78.89/hour $95.77/hour Sheriff’s Crime Scene Investigator N/A N/A $100.56/hour Sheriff’s Sergeant $71.03/hour $97.00/hour $116.41/hour Sheriff’s Lieutenant $78.85/hour $107.67/hour $128.34/hour Sheriff’s Captain $86.73/hour $118.44/hour $141.50/hour HSCO Personnel Not Included Above $57.55/hour $78.89/hour N/A Under the 2025 Agreement, all deputies providing services will be charged at the overtime rate. For Sheriff’s Deputy services, this represents a 65.7% increase as compared to the 2024 regular rate and a 21.4% increase as compared to the 2024 overtime rate. 4. Indemnification and Limitation of Liability. The 2025 Agreement contains substantial changes to the indemnification and liability provisions, including removing a limitation on the City’s potential liability for Workers’ Compensation Continuing Benefits and PERA benefits for HCSO employees. Workers' Compensation Continuing Benefits consist of “benefits of any kind whatsoever from CITY, including without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers' Compensation, Unemployment Insurance, disability, severance pay, and continuing health insurance benefits under Minnesota Statutes section 299A.465.” PERA benefits include “disability benefits from [PERA].” The 2024 Agreement required HCSO to provide, respond to, and litigate any Workers’ Compensation Continuing Benefits or PERA claims, and required the City to indemnify the County for any such costs only in the event of a judicial or administrative finding or a 37 decision by a county claims manager “that an injury arose out of and occurred during the course and scope of performance of duties or services” performed under the Agreement. It also capped the City’s aggregate liability arising out of Worker’s Compensation, Worker's Compensation Continuing Benefits, and PERA indemnification obligations for injuries alleging PTSD at $100,000 per alleged injury. The 2025 Agreement strikes these provisions, leaving the City open to increased potential liability in the event a HCSO employee suffers a work-related injury while performing services for the City. The 2025 Agreement also contains a new provision relieving the City of its indemnity obligations “if any individual Deputy fails to cooperate, collaborate, or coordinate with City personnel as required by [the] Agreement.” 5. Data Practices. The 2024 Agreement required the parties to defend and indemnify each other from claims arising out of or resulting from any violation of the Minnesota Government Data Practices Act. This provision was removed from the 2025 Agreement. 6. Media Outreach. This paragraph has been updated to require the City to notify HCSO and obtain approval prior to publishing or releasing any media, social media, news releases, external communications, marketing, promotions, client list, civic/community events, or outreach that reference HCSO or relate to or reference the Agreement or the services provided by HCSO under the Agreement (“Outreach”). The 2025 Agreement also removes the requirement for HCSO to seek the City’s input or approval when releasing Outreach that references the City, GVPD, or City employees.2 The Legal Department has completed its review of this item. Please contact me if you have any questions or require additional information or analysis. 2 This paragraph also errantly names former Sheriff Dave Hutchinson. I recommend notifying HCSO staff of this error and requesting it be corrected prior to recirculating the Agreement for signature. 38 EXECUTIVE SUMMARY Legal 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 7, 2025 Agenda Item 3D. Designation of 2025 Official Newspapers - New Hope/Golden Valley Sun-Post and Minnesota Star Tribune Prepared By Theresa Schyma, City Clerk Summary In accordance with Minnesota Statutes, the Council must designate a newspaper of general circulation in the City as the official newspaper in which all ordinances, hearing notices, advertisement for bids, etc. are required to be published. Due to certain timing constraints and since the New Hope/Golden Valley Sun-Post is published weekly, it is in the best interest of the City to designate an additional newspaper that has daily publication. When publishing notices the City will only publish in one of the two official newspapers for each notice. Additionally, the City's website will be updated to include information for both of the official newspapers. The New Hope/Golden Valley Sun-Post and the Minnesota Star Tribune are both qualified to serve as a legal and official newspaper under Minnesota Statutes Section 331A.02, Subd. 1 . Financial or Budget Considerations The cost of publishing public hearing notices has been factored into the 2025 Council Budget. Legal Considerations This item does not require legal review. Equity Considerations Ensuring all residents of Golden Valley have access to important information regarding City Council decisions fits within the City's Equity Plan for inclusive and effective community engagement. Recommended Action Motion to designate the New Hope/Golden Valley Sun-Post and the Minnesota Star Tribune as the 2025 official newspapers for the City of Golden Valley. 39 EXECUTIVE SUMMARY Human Resources 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 7, 2025 Agenda Item 3E. Adopt Resolution No. 25-001 Approving Employee Handbook Prepared By Kirsten Santelices, Deputy City Manager Dr. John Miller, Human Resources Manager Summary The City of Golden Valley continually updates its employment policies to ensure compliance with state and federal laws and to make other important changes. For the calendar year 2025, the City Human Resources and Legal teams reviewed and made the following change/additions to the Employee Handbook, effective January 8, 2025: Updated values and purpose. Administrative changes, including links, tables, grammar, and punctuation. Updated policy language on “animals in the workplace” and “children in the workplace” to both the Workplace Rules and Reasonable Accommodations sections. Updated Veteran’s preference language in Recruitment and Selection to reference the Minnesota Veteran’s Preference Act. Added clarifying language to the job description reclassification process. All of these changes are consistent with the City's purpose, values, and commitment to equity. The City continues to refine its policies and practices to ensure employees have a transparent, inclusive, and equitable guide to employment with the City of Golden Valley. Exhibit A: Employee Handbook (draft) - https://bit.ly/4gQKphH Upon approval by the City Council, the Communications division will final format the handbook. The Human Resources division will share the updated handbook with employees and collect and acknowledgement form in return. Financial or Budget Considerations None of the handbook updates have budgetary impact. Legal Considerations These handbook updates have been reviewed and approved by the City Attorney through the legal and equity review process. 40 Equity Considerations The policies and procedures outlined in the employee handbook are frequently reviewed by the HR and Equity staff to include equity and inclusion provisions. Recommended Action Motion to adopt Resolution No. 25-001 approving employee handbook. Supporting Documents Resolution No. 25-001 - Adopting Employee Handbook 41 RESOLUTION NO. 25-001 A RESOLUTION ADOPTING THE EMPLOYEE HANDBOOK WHEREAS, the City of Golden Valley is committed to fostering a professional, equitable, and productive workplace by providing employees with clear policies, procedures, and expectations; and WHEREAS, an employee handbook promotes transparency and trust, mitigates risks, and ensures fairness in the treatment of employees; and WHEREAS, periodic review and updates to the handbook ensure compliance with evolving state and federal laws, industry standards, and organizational needs while supporting a positive organizational culture; and WHEREAS, the current employee handbook was approved by Resolution No. 24-005 on January 2, 2024; and WHEREAS, the City amended the employee handbook with City employee values and purpose, general administrative changes, and updated policy language to the following sections: Recruitment and Selection: Veteran’s Preference Respectful Workplace: Accommodations Section: Animals in the Workplace Workplace Rules: Animals in the Workplace and Children in the Workplace Compensation: Job Classification Process WHEREAS, the above-referenced amendments will become effective as of January 8, 2025. NOW THEREFORE, BE IT RESOLVED,BY THE CITY COUNCIL OF THE CITY OF GOLDEN VALLEY, MINNESOTA that the Employee Handbook, hereto referred to as Exhibit A, is adopted in its entirety, and the revised handbook policies supersede all previously adopted handbook policies and procedures, except those contained in approved union contracts. Adopted by the City Council of the City of Golden Valley, Minnesota this 7th day of January, 2025. ____________________________ Roslyn Harmon, Mayor Attested: ____________________ Theresa Schyma, City Clerk 42 EXECUTIVE SUMMARY Finance 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 7, 2025 Agenda Item 3F. Adopt Resolution No. 25-002 for the Annual Elections for the 2025-2026 Insurance Policy Prepared By Lyle Hodges, Finance Director Summary Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. Staff recommends that the City does not waive the statutory limit on tort liability established by Minnesota Statues 466.04 for the 2025-2026 insurance policy. This policy renews annually on February 1. Financial or Budget Considerations If the City does not waive the statutory tort limits, an individual claimant would be able to recover no more than $500,000 on any claim to which the statutory tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. Insurance rates from the League of Minnesota Cities reflect this coverage. Legal Considerations The League of Minnesota Cities requires the governing body of cities to decide whether or not to waive the statutory tort lability limits. Equity Considerations Not applicable. Recommended Action Motion to adopt Resolution No. 25-002 for the Annual Elections for the 2025-2026 Insurance Policy. Supporting Documents Resolution No. 25-002 - Annual Elections for the 2025-2026 Insurance Policy 43 RESOLUTION NO. 25-002 RESOLUTION FOR THE ANNUAL ELECTIONS FOR THE 2025-26 INSURANCE POLICY WHEREAS, the City of Golden Valley must declare whether or not to waive the statutory limits on tort liability established by Minnesota Statutes 466.04. NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Golden Valley that it does not waive the statutory limits on tort liability established by Minnesota Statutes 466.04 for the 2025-26 insurance policy. Adopted by the City Council of the City of Golden Valley, Minnesota this 7th day of January, 2025. Roslyn Harmon, Mayor ATTEST: Theresa Schyma, City Clerk 44 EXECUTIVE SUMMARY Finance 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 7, 2025 Agenda Item 3G. Adopt Resolution No. 25-003 Designating Depositories for City Funds Prepared By Lyle Hodges, Finance Director Summary State statute 118A.02 requires cities to designate, as a depository of its funds, one or more financial institutions. The City utilizes Wells Fargo Bank as the primary depository for operational funds used to record the receipt of funds and to pay the City's obligations. The City utilizes Ehlers Investment Partners and the 4M Fund as the primary depositories for investment of funds not needed for immediate operating needs. In addition, the City may utilize other banking service providers for specific needs such as bond and debt payments, transfers, and other operations. Financial or Budget Considerations Not applicable. Legal Considerations State statute 118A.02 requires cities to designate, as a depository of its funds, one or more financial institutions. Equity Considerations Not applicable. Recommended Action Motion to adopt Resolution No. 25-003 Designating Depositories for City Funds. Supporting Documents Resolution No. 25-003 - Designating depositories 45 RESOLUTION NO. 25-003 RESOLUTION DESIGNATING DEPOSITORY WHEREAS, Minnesota Statutes set procedures and require the City Council to designate depositories for City funds which include the Housing and Redevelopment Authority (HRA) as a blended component unit; and WHEREAS, these statutes allow the City Council to authorize the Accounting Supervisor or Finance Director/Treasurer to annually designate a bank as the official depository for the City funds and manage the collateral pledged to such funds; and WHEREAS, Wells Fargo Bank, Minnesota, N.A., is the official depository; and WHEREAS, Wells Fargo Bank, Minnesota, N.A., wires transfer funds to below institutions for investments purchased by the City and HRA: 4M Fund Ehlers Investment Partners – Pershing LLC the Bank of New York Mellon US Bank Wells Fargo NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Golden Valley, Minnesota, that the following signatories or alternates are authorized to be signatories on checks drawn on funds deposited: 1.General Checking: Mayor or Mayor Pro Tem and Treasurer or Accounting Manager; Each check requires two (2) signatures. Use of facsimile signatures by the following named persons: Roslyn Harmon Mayor Lyle Hodges Finance Director 2.Internal Deposit Funds: (Motor Vehicle Registration Fund Checking, DNR Transaction account) Transfers may be made by the City Treasurer and Accounting Manager to the State of Minnesota, DNR and City of Golden Valley General Checking; Deputy Registrar may make transfers between accounts (Motor Vehicle Registration Fund and DNR Account) and to the State of Minnesota for deposits. 3.Imprest Fund Checking:(Park and Recreation, City Activity Account, Brookview Golf Course and Brookview Golf Activity): 46 Signatories shall be as designated by the City Manager who shall notify the bank at the time of authorization or change and each check shall require one (1) signature. Transfers from accounts are authorized by the Finance Director or Accounting Manager. 4.ACH Transfers:(City of Golden Valley General Account): Will be authorized for the Payroll Accountant, Accounting Manager or Finance Director/Treasurer for payroll transfers created by the Payroll System. Will be authorized for the Deputy Registrar, Accountant, Accounting Manager or Finance Directory/Treasurer for transfers to the State or Department of Department of Natural Resources (DNR). Will be authorized for the Accounting Manager and Finance Director/Treasurer will be authorized to make transfers to the Investment firms or electronic payments authorized. BE IT FURTHER RESOLVED,that the following shall be authorized to make investments of city funds and shall be authorized to deposit the principal of said investments in the above-named depositories as necessary and beneficial to the City: City Manager, Finance Director/Treasurer, Accounting Manager and Accountant. BE IT FURTHER RESOLVED, that the City Clerk is authorized and directed to furnish each of the depositories with certified copies of this resolution along with such signature documentation as is required by the depository and the authorizations set forth in all above. Adopted by the City Council of Golden Valley, Minnesota this 7th day of January, 2024. Roslyn Harmon, Mayor ATTEST: Theresa Schyma, City Clerk 47 EXECUTIVE SUMMARY Finance 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 7, 2025 Agenda Item 3H. Adopt Resolution No. 25-004 Approving Public Purpose Spending Authorization Prepared By Lyle Hodges, Finance Director Summary The City of Golden Valley is committed to ensuring employees, elected officials, and volunteers have the tools and resources needed to deliver strong, equitable, transparent services to the community. In addition, the City Council believes in approving reasonable spending authorizations under its existing Public Purpose Spending Authorization policy to meet City and community goals. The proposed resolution outlines the reasonable expenses by which the City Council authorizes City staff to execute City initiatives under these policies. Financial or Budget Considerations All eligible items are approved annually by the City Council during its annual budget process. Legal Considerations The purchases covered by this resolution are part of the Public Purpose Expenditure Policy, previously approved by City Council. Equity Considerations The City strives to create and execute policies and practices that support diversity, equity, and inclusion, including appropriately funding initiatives that directly impact the City's diverse workforce and community. The resolution adopting the public purpose spending authorization along with the City's Public Purpose Expenditure Policy authorizes City staff to spend reasonable amounts on efforts to be inclusive, responsive, and transparent both internally and externally. Recommended Action Motion to adopt Resolution No. 25-004 approving public purchase spending authorization. Supporting Documents Resolution No. 25-004 - Public Purpose Spending Authorization 48 RESOLUTION NO. 25-004 RESOLUTION ADOPTING PUBLIC PURPOSE SPENDING AUTHORIZATION WHEREAS, the City of Golden Valley is committed to ensuring that expenditures adhere to the Public Purpose Doctrine under Minnesota State Constitution, Article X, Section 1, which allows cities to spend funds to further a public purpose as authorized by the City Council through the adoption of the City of Golden Valley’s annual budget; and WHEREAS, the City prepares an annual budget to plan for expenditures allowed under the Employee Handbook and the Public Purpose Expenditure Policy and the budget is approved annually by the City Council; and WHEREAS, the Employee Handbook allows department heads to approve the purchase of clothing and apparel for non-uniformed employees to clearly identify them as employees of the City all for the purpose of carrying out the City’s business; and WHEREAS, the Public Purpose Expenditure Policy adopted by Resolution No. 23-033 on May 16, 2023 authorizes the City Council to approve allowable amounts for certain expenditures, including refreshments, meals, and clothing items, pursuant to the aforementioned policies. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley that the City Council adopts the following allowable expenses: o Maximum allowable expense for refreshments, may not exceed the per person incidental expenses rate, as prescribed by the U.S. General Services Administration (GSA) Meals and Incidentals Rates and Breakdown Table. o Maximum allowable expenses for meals may not exceed the per person per diem rate, as prescribed by the U.S. General Services Administration (GSA) Meals and Incidentals Rates and Breakdown Table. o Clothing and apparel required for employees to perform their duties, and that are not PPE or uniforms, shall not exceed $100 per person per year. Adopted by the City Council of Golden Valley, Minnesota this 7th day of January, 2024. _____________________________ Roslyn Harmon, Mayor ATTEST: _____________________________ Theresa J. Schyma, City Clerk 49 EXECUTIVE SUMMARY Legal 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 7, 2025 Agenda Item 6A. First Consideration of Ordinance No. 792, Updating City Code Related to Keeping and Maintenance of Wild Animals Prepared By Maria Cisneros, City Attorney Summary The first proposed code update is intended to allow private pest control companies to use live trapping to remove wild animals causing a nuisance on private property. Currently, this section of code requires all trapping to be done by government employees, which is no longer consistent with best practices or the market place. The second proposed update is intended to allow any City employees with authority to enforce City Code to issue administrative citations for violations related to animal control and wildlife management. This change creates greater flexibility by allowing department heads to determine the appropriate response on a case-by-case basis. Staff believes this will lead to a more efficient use of City resources and better service to the community. This change is consistent with City Code, section 1-9 (Administrative Citations) and with how the City handles all other administrative violations of City Code. Financial or Budget Considerations There are no financial or budget considerations for this item. Legal Considerations Updating these sections of City Code clarifies that all City staff with authority to enforce City Code, including administrative staff and Police staff, have authority to enforce all sections of code related to the keeping and maintenance of wild animals. This is consistent with the administrative citation section of the code (City Code, section 1-9 ). Equity Considerations Allowing administrative staff and private pest control companies to respond to wildlife management calls is consistent with the City's equity goals in that it expands options for residents dealing with wildlife-related nuisances and provides greater opportunity for the business community to provide services within the City. Additionally, administrative staff and private contractors may have specialized training in non-violent wildlife management, which could lead to better outcomes for residents and wildlife. 50 Recommended Action Motion to adopt first reading of Ordinance No. 792, updating City Code related to the keeping and maintenance of wild animals. Supporting Documents Ordinance No. 792 - Amending Chapter 6 - Keeping and Maintenance of Wild Animals 51 ORDINANCE NO. 792 AN ORDINANCE AMENDING THE CITY CODE AMENDING CHAPTER 6 OF THE CITY CODE RELATED TO THE KEEPING AND MAINTENANCE OF WILD ANIMALS The City Council of the City of Golden Valley hereby ordains as follows: Section 1. City Code Chapter 6, Article III. Keeping and Maintenance, Section 6-76. Trapping and Section 6-77 Enforcement are hereby amended as follows: ARTICLE III. KEEPING AND MAINTENANCE Sec. 6-76. Trapping. (a) It is unlawful for any person to, by means of any device or contrivance, catch, trap, snare, or restrain any animal. (b) Exception. The provisions of this section shall not apply to employees or agents of the City, the County, the State or Federal government or to private pest control professionals acting who act in the course of their official duties for the purpose of abating nuisances. Sec. 6-77. Enforcement. Licensed peace officers, reserve officers, and community service officers, employed by the Police Department are Any person with authority to enforce the City Code is authorized to issue administrative citations in accordance with Section 1-9 for violation of this article. Administrative citations for violations of this article shall be processed, heard and considered in all respects as that provided in Section 1-9. Section 2. This ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 21st day of January, 2025. Roslyn Harmon, Mayor ATTEST: Theresa J. Schyma, City Clerk 52 EXECUTIVE SUMMARY Legal 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting January 7, 2025 Agenda Item 6B. Review of Council Calendar Prepared By Theresa Schyma, City Clerk Summary The Council will review upcoming city meetings, events, and holiday closures. Legal Considerations This item does not require legal review. Equity Considerations This item does not require equity review. Recommended Action No action is required on this item. Supporting Documents Review of Council Calendar 53 Review of Council Calendar Event Event Time Location JANUARY Sunday, January 12 Winter Market in the Valley (Indoors)10:00 AM – 1:00 PM Brookview Bassett Creek Room Tuesday, January 14 HRA Work Session 6:30 PM Council Conference Room Council Work Session 6:30 PM Council Conference Room Sunday, January 19 Sweet Potato Comfort Pie: Annual Rev. Dr. Martin Luther King, Jr. Service Holiday 1:15 PM - Doors Open 1:30 PM - Pre-Show Reception 2:00 PM - 4:30 PM - Hybrid Event Hybrid Event - Metropolitan Ballroom, 5418 Wayzata Blvd Monday, January 20 City Offices Closed for Observance of Rev. Dr. Martin Luther King, Jr. Day 2025 Rev. Dr. Martin Luther King, Jr. Holiday Breakfast 7:00 AM - Doors Open 8:00 - 9:30 AM - Program Minneapolis Convention Center, 1301 Second Avenue South,Minneapolis Tuesday, January 21 City Council Meeting 6:30 PM Council Chambers Wednesday, January 22 Golden Valley Fire Department Annual Promotion Ceremony 7:00 PM - 8:00 PM Brookview - Bassett Creek Room Tuesday, January 28 Annual City Council Visioning Session 6:30 PM Brookview FEBRUARY Tuesday, February 4 HRA Meeting 6:30 PM Council Chambers City Council Meeting 6:30 PM Council Chambers Thursday, February 6 Golden Valley Business Connections 8:00 AM - 9:30 AM MRA - The Management Association, 5980 Golden Hills Drive Sunday, February 9 Winter Market in the Valley (Indoors)10:00 AM – 1:00 PM Brookview Bassett Creek Room Tuesday, February 11 HRA Work Session (if necessary)6:30 PM Council Conference Room Council Work Session 6:30 PM Council Conference Room 54