JWC Agenda 01-06-2025Golden Valley· Crystal· New Hope
AGENDA
JOINT WATER COMMISSION
January 6, 2025 -1:00 pm
Remote Attendance: Members of the public may attend this meeting via Microsoft Teams by
calling 1-872-256-4160 and entering access code 119 80116#.
Questions/Comments: Members of the public who have questions about the commission or any
items on the agenda should contact the staff commission liaison -Matthew Rowedder, Utilities
Supervisor, City of New Hope, mrowedder@newhopemn.gov, 763-592-6760.
1 .Call to Order-Roll Call
2.Approval of Minutes- November 6, 2024
3.Approve 48-inch Gate Valve Installation at the Golden Valley Pumphouse
4.JWC 2024 Auditing Services
5.JWC Finance Services
6.TAC Update
7 .Adjournment
This document is available in alternate formats upon a 72-hour request. Please call II 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats
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Joint Water Commission,
November 6, 2024
Page 1 of 2
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of November 6, 2024
The Golden Valley - Crystal - New Hope Joint Water Commission (JWC) meeting was called
to order at 1:30 pm.
Roll Call Present
Noah Schuchman, City Manager, Golden Valley
Adam Bell, City Manager, Crystal
Reece Bertholf, City Manager, New Hope
Staff Present
Tim Kieffer, Public Works Director, Golden Valley
Dave Lemke, Operations Manager, New Hope
Matt Rowedder, Utilities Maintenance Supervisor, New Hope
Patrick Sele, Utilities Superintendent, Crystal
Analeigh Moser, Accountant, Golden Valley
Lyle Hodges, Finance Director, Golden Valley
Bernie Weber, Public Works Director, New Hope
Jesse Struve, Public Works Director, Crystal
Carrie Nelson, Engineering Assistant, City of Golden Valley
Approval of Minutes – October 9, 2024
Moved by Bell and seconded by Bertholf to approve the minutes from the October 9, 2024
Joint Water Commission (JWC) Meeting. Upon a roll call vote the following voted in favor:
Schuchman, Bell and Bertholf. The following voted against: None. Motion carried.
Presentation of JWC Finances
Golden Valley Finance Director, Lyle Hodges, reviewed the Joint Water Commission Financial
Update found in the November 6, 2024 JWC Agenda packet, as well as a summary of JWC
financial activity through August 30, 2024.
Each city currently pays a required specific amount for capital into the JWC each year. Each city
is responsible for the contract for projects within their city and pays for the project to be done,
then gets reimbursed from the JWC from the pool of funding each city contributed to.
Commissioners discussed if there is a better way to do this. It feels like the expense of each
project is double counted. Is there a way to have he JWC pay the contractors directly?
TAC Update
Xcel is requiring a wire vault under the pad that will be put under the transformer at the JWC
Golden Valley Pump House. It’s a new requirement that will set the project back by about 3
weeks. This was ordered about a week prior to this meeting, and it will take about a month to
get it on site. Outside work will be delayed until spring.
Joint Water Commission,
November 6, 2024
Page 2 of 2
Adjournment
Chair Schuchman adjourned the meeting at 2:05 pm.
ATTEST:
Carrie Nelson, Recording Secretary Chair Noah Schuchman
Joint Water Commission Memo
January 6, 2025
Agenda Item #3
Approve 48-inch Gate Valve Installation at the Golden Valley Pumphouse
Prepared by
Tim Kieffer, Golden Valley Public Works Director
Summary
Staff have been working with Minneapolis for several years to install a 48-inch gate valve
between the two influent pipes at the Golden Valley Pumphouse. This would allow staff to
receive water from Minneapolis from either the south or north, allowing for better redundancy
during emergencies.
Minneapolis, who is managing the project, solicited bids for the work. The low bid was
349,224.35 from PCiRoads, LLC. The most recent renewal agreement with Minneapolis
specifies a 50% cost share between Minneapolis and the JWC. Therefore, JWC’s cost is
174,612.18. The 2024 JWC CIP included $175,000 to Install 48-inch Gate Valve at Golden
Valley (CIP #15-006).
Recommended Action
Motion to approve 48-inch gate valve installation at the Golden Valley Pumphouse.
Bidder Name Item Description UOM Quantity Amount Total Cost
PCIROADS,LLC Mobilization LMP 1.0000 $23,042.05 $23,042.05
PCIROADS,LLC Remove Manhole EA 4.0000 $8,077.52 $32,310.08
PCIROADS,LLC Temporary Excavation Support SQF 2280.0000 $20.47 $46,671.60
PCIROADS,LLC Excavation LMP 1.0000 $24,232.55 $24,232.55
PCIROADS,LLC Concrete Vault Structure EA 1.0000 $206,813.91 $206,813.91
PCIROADS,LLC Backfill CYD 264.0000 $61.19 $16,154.16
349,224.35
MINGER CONSTRUCTION COMPANIES,INC. Mobilization LMP 1.0000 $22,000.00 $22,000.00
MINGER CONSTRUCTION COMPANIES,INC. Remove Manhole EA 4.0000 $5,000.00 $20,000.00
MINGER CONSTRUCTION COMPANIES,INC. Temporary Excavation Support SQF 2280.0000 $0.01 $22.80
MINGER CONSTRUCTION COMPANIES,INC. Excavation LMP 1.0000 $195,000.00 $195,000.00
MINGER CONSTRUCTION COMPANIES,INC. Concrete Vault Structure EA 1.0000 $199,000.00 $199,000.00
MINGER CONSTRUCTION COMPANIES,INC. Backfill CYD 264.0000 $50.00 $13,200.00
449,222.80
VINCO,INC. Mobilization LMP 1.0000 $24,000.00 $24,000.00
VINCO,INC. Remove Manhole EA 4.0000 $1,000.00 $4,000.00
VINCO,INC. Temporary Excavation Support SQF 2280.0000 $10.00 $22,800.00
VINCO,INC. Excavation LMP 1.0000 $100,000.00 $100,000.00
VINCO,INC. Concrete Vault Structure EA 1.0000 $329,664.00 $329,664.00
VINCO,INC. Backfill CYD 264.0000 $20.00 $5,280.00
485,744.00
US SITEWORK,INC. Mobilization LMP 1.0000 $24,000.00 $24,000.00
US SITEWORK,INC. Remove Manhole EA 4.0000 $558.00 $2,232.00
US SITEWORK,INC. Temporary Excavation Support SQF 2280.0000 $67.50 $153,900.00
US SITEWORK,INC. Excavation LMP 1.0000 $11,020.00 $11,020.00
US SITEWORK,INC. Concrete Vault Structure EA 1.0000 $255,400.00 $255,400.00
US SITEWORK,INC. Backfill CYD 264.0000 $43.50 $11,484.00
458,036.00
MEYER CONTRACTING,INC. Mobilization LMP 1.0000 $30,000.00 $30,000.00
MEYER CONTRACTING,INC. Remove Manhole EA 4.0000 $3,750.00 $15,000.00
MEYER CONTRACTING,INC. Temporary Excavation Support SQF 2280.0000 $0.01 $22.80
MEYER CONTRACTING,INC. Excavation LMP 1.0000 $228,000.00 $228,000.00
MEYER CONTRACTING,INC. Concrete Vault Structure EA 1.0000 $295,000.00 $295,000.00
MEYER CONTRACTING,INC. Backfill CYD 264.0000 $27.25 $7,194.00
575,216.80
Total
Total
Total
Total
Total
Bid Tabulation
Golden Valley Butterfly Valve Vault
Event 3374
Bid Opening: 12/12/2024 2:00PM CST
Buyer Name: Jasmine Ludwig
Joint Water Commission
January 6, 2025
Agenda Item #4
Discuss 2024 Financial Statement Audit Provider
Prepared by
Lyle Hodges, Golden Valley Finance Director
Summary
The JWC has utilized the CPA firm of MMKR to perform the annual financial statement audit for
many years. The firm has declined to continue the audit of the JWC beginning with the 2024
financial audit. The JWC is statutorily required to submit audited financial statements within
180 days of the year ending December 31. In addition, each member City includes summary
financial statement information in their respective financial statement disclosures. As such, the
JWC needs to find a CPA firm to perform the audit of the 2024 financial statements.
Attachments
N/A
Recommended Action
Authorize the Golden Valley Finance Director to solicit quotes for audit services.
Joint Water Commission
January 6, 2025
Agenda Item #5
Discuss Finance Support Services for JWC
Prepared by
Lyle Hodges, Golden Valley Finance Director
Summary
The City of Golden Valley staff provide accounting services for the JWC. With personnel
transition and workload adjustments, it is becoming difficult to carry out these tasks with
current staff. To continue timely accounting services, the City of Golden Valley requests the
JWC to consider alternative choices for delivering financial services. This could include staff
from another member City or seeking a contract with an accounting services provider.
Attachments
N/A
Recommended Action
Discuss the JWC financial services model and consider alternative methods to deliver those
services.
Joint Water Commission TAC Meeting
Thursday December 19, 2024, 10:00 AM
1) Towers
a) MLR tower
i) Move construction to 2025. Updated budget to 3 million for construction and engineering.
This will include a new altitude valve and hydrant at tower location within the fenced in
area. Pre-bid meeting Jan 2. Council authorized bids.
ii) Parts storage
1) Connex containers will be needed for storage of existing parts during construction.
Dave will be looking into the box rental
iii) T-Mobile plans to remove their antennas (most likely permanently) Still pending
b) Tower replacement
i) GV tower to get replaced 2028/2029.
c) GV tower Gathering all information to submit to LMC for insurance claim
2) Projects
a) MCC / motor, pump, VFD replacement at both pump houses – pump and motor removed Jan 6
GV) and 8 (Crystal)
i) GV construction 2024/2025 (pump #4)
1) Switch Gear / Transfer Switch
a) Consulting engineer is following up on lead times for equipment at the GV station.
Q2 of 2025
ii) Crystal construction 2025/2026 (pump #3)
1) Review change order for new door between pump room and control room.
b) Effluent Meters
i) GV
1) Access the condition of the existing structures when time allows.
ii) Crystal construction 2026/2027 tentative
1) After the MCC project is complete, the effluent meters along with 3 valves will be
replaced.
2) Have meters on site.
c) Reservoirs
i) Golden Valley
1) MPLS will be installing a 48” valve in September of this year to isolate intake 1 and 2 in
case of emergency.
a) This changed to spring of 2025 for construction
b) Low bid was Pci Road at $349,224.35. (50/50 split)
ii) Crystal
1) KLM completed the robotic inspection in 2023. Working with KLM to review inspection.
d) SCADA
i) Met with Total Control
1) Total Control recommended security upgrades at all JWC properties which included
cameras, door fobs, etc. Will be done after the MCC project. Schedule for late 2026.
e) Valve replacement.
i) GV
1) 18” @ Olympia and Louisiana Ave – Two quotes were received. Valley Rich at $21,200
and United Water & Sewer at $26,400. Staff will get City Council approval in
September. -moved to 2025
3) Miscellaneous
a) Emergency Wells
i) GV
1) TAC proposes to look for a suitable site in Golden Valley. Currently under review with
the TAC and legal.
ii) Crystal
1) Run both wells, and test water in September of 2024
a) 6.25.23 well 1 893 GPM
b) 6.25.23 well 2 1335 GPM
iii) New Hope
1) Run well and test water in 2024.
a) 900 GPM 2023
iv) JWC winter January average last 3 years
1) 146,605,333 gallons billed by MPLS
a) January monthly average 4,886,844 per day
b) JWC well production 4,504,320 per day
b) County will be replacing pavement on Douglas from Medicine Lake Road to Broadway in ADA
and pavement in 2027. (12-15 valves) possible lining?
c) County will be replacing pavement on County Road 66 in 2027 ADA in 2026. (2 valves)
d) Asset condition assessment – consultant
e) Teams channel - GV