2025-02-04 - AGE - City Council Regular Meeting February 4, 2025 — 6:30 PM
Golden Valley City Hall
Council Chambers
1.Call to Order
1A.Pledge of Allegiance and Land Acknowledgement
1B.Proclamation Honoring Black History Month
2.Additions and Corrections to Agenda
3.Consent Agenda
Approval of Consent Agenda - All items listed under this heading are considered to be routine by
the City Council and will be enacted by one motion. There will be no discussion of these items
unless a Council Member so requests in which event the item will be removed from the general
order of business and considered in its normal sequence on the agenda.
3A.Approval of City Council Meeting Minutes
3B.Approval of City Check Registers
3C.Licenses:
3C.1.Approve New Massage Establishment License - Serenity Acupuncture
3C.2.Approve New Massage Establishment License - A Velvet Touch Massage & Wellness
3D.Bids, Quotes, and Contracts:
3D.1.Approve Contract for Pedestrian Crossing Policy Development with SEH, Inc.
3D.2.Adopt Resolution No. 25-006 Approving Cooperative Funding Agreement for the Highway
55 Bus Rapid Transit (BRT) Study
3E.Grants and Donations:
3E.1.Adopt Resolution No. 25-007 Accepting Crime Prevention Fund Donation
3F.Adopt Resolution No. 25-008 Approving a Budget Adjustment for the 2025 Capital
Improvement Plan
3G.Adopt Resolution No. 25-009 Approving 2025 Council Appointments, Assignments, and
Reimbursements
4.Public Hearing - None.
CITY COUNCIL REGULAR MEETING AGENDA
Members of the public may attend this meeting in-person, watch on cable channel 16, or stream on
CCXmedia.org. The public can make in-person statements during public comment sections, including
the public forum beginning at 6:20 pm.
Individuals may provide public hearing testimony remotely by emailing a request to the City Clerk's
office at cityclerk@goldenvalleymn.gov by 3 p.m. on the day of the meeting.
City of Golden Valley City Council Regular Meeting February 4, 2025 — 6:30 PM
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5.Old Business - None.
6.New Business
6A.Review of Council Calendar
6B.Mayor and Council Communications
1. Other Committee/Meeting updates
7.Adjournment
City of Golden Valley City Council Regular Meeting February 4, 2025 — 6:30 PM
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EXECUTIVE SUMMARY
Human Resources
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
February 4, 2025
Agenda Item
1B. Proclamation Honoring Black History Month
Prepared By
Seth Kaempfer, Equity and Inclusion Manager
Summary
February is celebrated as Black History Month. This month is about celebrating the powerful,
transformative contributions the Black community has made and continues to make in arts, music,
law, literature, science, education, entertainment, politics, and other endeavors. Black History Month
calls into focus the immutable, intersectional, and longitudinal impact of the Black community, past,
present, and future.
This proclamation calls upon the community in Golden Valley to collectively acknowledge the social
construct of race and its usage to dehumanize, brutalize, and legally and systemically relegate the
Black Community. Additionally, the City calls community to recognize and confront racial inequities,
leading to liberation and celebration.
Black history is foundational in the history of the United States, Minnesota, and Golden Valley.
Legal Considerations
Legal review not required.
Equity Considerations
This proclamation aligns with the City's commitment to diversity, equity, and inclusion and the City's
welcome statement. The City supports and honors individuals of all backgrounds and believes it is
critical to acknowledge celebrations such as Black History Month to both educate community and staff
as well as create space for belonging of this richly diverse community.
Recommended Action
Present proclamation honoring the month of February as Black History Month.
Supporting Documents
Proclamation for Black History Month
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CITY OF GOLDEN VALLEY
PROCLAMATION HONORING BLACK HISTORY MONTH
FEBRUARY 1 – 28, 2025
WHEREAS, in 1926, Dr. Carter G. Woodsen, a Harvard scholar, established the
observance of Negro History Week to call upon institutions of education and
communities to broaden the nation’s consciousness of the contributions of the Black
community as foundational to the history of the United States; and
WHEREAS, the focus on Black history grew with the various movements for
equity and justice, specifically the Civil Rights Movement, expanding and evolving from
one week to Black History Month; and
WHEREAS, Black History Month celebrates the powerful, transformative
contributions the Black community has made and continues to make in arts, music, law,
literature, science, education, entertainment, politics, and other endeavors; and
WHEREAS, Black History Month is an opportunity to call into focus the
immutable, intersecting, and longitudinal impact of the Black community past, present,
and future;
WHEREAS, Black History is a time to acknowledge the social construct of race
and its usage to dehumanize, brutalize, and legally and systemically relegate the Black
Community;
WHEREAS, in its commitment to racial equity, the City of Golden Valley must
recognize and confront racial inequities, leading to liberation and celebration.
WHEREAS, in 2025, Black History Month honors the theme “African Americans
and Labor”, which is established by the Association for the Study of African American
Life and History.
NOW, THEREFORE, BE IT RESOLVED,that the City Council of the City of
Golden Valley does hereby proclaim the month of February as “Black History Month” and
call upon the people of the Golden Valley to recognize the contributions made by
members of the Black community and to actively promote the principles of equality,
equity, liberty, and justice.
I, Mayor Roslyn Harmon, proudly certify this proclamation with my signature and
the seal of the City of Golden Valley on February 4
th, 2025.
_____________________________
Roslyn Harmon, Mayor
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EXECUTIVE SUMMARY
Legal
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
February 4, 2025
Agenda Item
3A. Approval of City Council Meeting Minutes
Prepared By
Theresa Schyma, City Clerk
Summary
The following minutes are available to view on the City's public Laserfiche site :
January 7, 2025 Regular City Council Meeting
January 14, 2025 Special City Council Closed Executive Session
January 21, 2025 Regular City Council Meeting
January 28, 2025 City Council Annual Visioning Session
A direct link to the folder with the documents referenced above is:
http://weblink.ci.golden-valley.mn.us/WebLink/Browse.aspx?
id=1056192&dbid=0&repo=GoldenValley
Legal Considerations
This item did not require legal review.
Equity Considerations
This item did not require equity review.
Recommended Action
Motion to approve City Council meeting minutes as submitted.
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EXECUTIVE SUMMARY
Administrative Services
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
February 4, 2025
Agenda Item
3B. Approval of City Check Registers
Prepared By
Jennifer Hoffman, Accounting Manager
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Document is located on city website at the following location: https://weblink.ci.golden-
valley.mn.us/WebLink/Browse.aspx?id=1055278&dbid=0&repo=GoldenValley
The check register(s) for approval:
01-22-2025 Check Register
01-29-2025 Check Register
Financial or Budget Considerations
The check register is attached with the financing sources at the front of the document. Each check has
a program code(s) where it was charged.
Legal Considerations
Not Applicable
Equity Considerations
Not Applicable
Recommended Action
Motion to authorize the payment of the bills as submitted.
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EXECUTIVE SUMMARY
City Manager's Office
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
February 4, 2025
Agenda Item
3C.1. Approve New Massage Establishment License - Serenity Acupuncture
Prepared By
Theresa Schyma, City Clerk
Summary
Shannon Moy, owner of Serenity Acupuncture, has applied for a new massage establishment license
so that separate and distinct massage services can be offered at their business located at 810 North
Lilac Drive, Suite 104. Background checks and zoning verification were completed successfully. The
City Clerk has reviewed the application and finds the documents are in order and sees no reason to
deny the license. The new license will be effective through December 31, 2025.
Financial or Budget Considerations
Fees received are budgeted and help to defray costs the City incurs to administer and process new
licenses. No licenses are issued until payment is received in full.
Legal Considerations
This item does not require legal review.
Equity Considerations
This item does not require equity review.
Recommended Action
Motion to approve the issuance of a massage establishment license to Serenity Acupuncture, 810
North Lilac Drive, Suite 104.
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EXECUTIVE SUMMARY
City Manager's Office
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
February 4, 2025
Agenda Item
3C.2. Approve New Massage Establishment License - A Velvet Touch Massage & Wellness
Prepared By
Theresa Schyma, City Clerk
Summary
Vellvet Jones, owner of A Velvet Touch Massage & Wellness, has applied for a new massage
establishment license that would operate at 5851 Duluth Street, Suite 113. Background checks and
zoning verification were completed successfully. The City Clerk has reviewed the application and finds
the documents are in order and sees no reason to deny the license. The new license will be effective
through December 31, 2025.
Financial or Budget Considerations
Fees received are budgeted and help to defray costs the City incurs to administer and process new
licenses. No licenses are issued until payment is received in full.
Legal Considerations
This item does not require legal review.
Equity Considerations
This item does not require equity review.
Recommended Action
Motion to approve the issuance of a massage establishment license to A Velvet Touch Massage &
Wellness, 5851 Duluth Street, Suite 113.
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EXECUTIVE SUMMARY
Community Development
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
February 4, 2025
Agenda Item
3D.1. Approve Contract for Pedestrian Crossing Policy Development with SEH, Inc.
Prepared By
Michael Ryan, City Engineer
Caleb Brolsma, Assistant City Engineer; Jacquelyn Kramer, Senior Planner
Summary
Safe and equitable pedestrian crossings are vital to the future of the City's multimodal transportation
network. Safe crossings enhance public health and quality of life, and they provide connectivity to
neighborhoods and essential services. Developing and implementing a data-driven, equitable
Pedestrian Crossing Policy will improve the City's public realm for all ages and abilities.
Throughout this project, City staff represented from multiple departments will work closely with SEH,
Inc. to discuss pedestrian experiences in the City, pedestrian crossing layout and design techniques,
industry standards and best practices, long-term goals, cost considerations, and outcomes for various
communities. This process includes data gathering, creating uniform criteria and decision structures
for pedestrian crossing treatments, and developing a formal procedure for ongoing implementation.
The policy will consist of a flow chart to advise specific locations where pedestrian crossings
treatments are warranted, methods to prioritize improvements, and an objective framework of
pedestrian and traffic variables to inform specific recommendations.
Financial or Budget Considerations
The proposed contract value is estimated as a not-to-exceed fee of $30,855. This cost is included
within the proposed 2025 General Engineering Fund 1420 for Traffic Engineering and consulting
services.
Legal Considerations
The City Attorney has reviewed and approved the Pedestrian Crossing Policy Professional Services
Agreement.
Equity Considerations
The City’s work to develop a Pedestrian Crossing Policy is consistent with the unbiased programs and
services pillar of the City’s Equity Plan. Pedestrian crossing policies provide unbiased evaluations of
crossing locations, ensuring that the City's public realm is accessible and safe for all ages and abilities.
This policy will consider pedestrian safety improvements that can disproportionally affect vulnerable
members of the community and improve connectivity between communities and services.
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Recommended Action
Motion to Approve Contract for Pedestrian Crossing Policy Development with SEH, Inc. Majority vote
needed.
Supporting Documents
Professional Services Agreement - Pedestrian Crossing Policy
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PROFESSIONAL SERVICES AGREEMENT
ENGINEERING SERVICES
THIS AGREEMENT is made this February 4, 2025 (“Effective Date”) by and between Short Elliott
Hendrickson, Inc., a Minnesota corporation with its principal office at 3535 Vadnais Center Drive, St. Paul,
MN 55110-3507 (“Consultant”), and the City of Golden Valley, Minnesota, a Minnesota municipal
corporation located at 7800 Golden Valley Road, Golden Valley, MN 55427 (the “City”):
RECITALS
A. Consultant is engaged in the business of providing professional engineering consulting services.
B. The City desires to hire Consultant to provide pedestrian crossing policy and engineering services
for the Community Development Department.
C. Consultant represents that it has the professional expertise and capabilities to provide the City
with the requested professional services.
D. The City desires to engage Consultant to provide the services described in this Agreement and
Consultant is willing to provide such services on the terms and conditions in this Agreement.
NOW, THEREFORE, in consideration of the terms and conditions expressed in this Agreement, the City and
Consultant agree as follows:
AGREEMENT
1. Services. Consultant agrees to provide the City with professional consulting services as described
in the attached Exhibit A (the “Services”) at the locations depicted in the attached Exhibit B. Exhibits A
and B shall be incorporated into this Agreement by reference. All Services shall be provided in a manner
consistent with the level of care and skill ordinarily exercised by professionals currently providing similar
services. Consultant may reasonably rely on information and documents provided by or through the City.
2. Time for Completion. The Services shall be completed on or before July 1, 2025, provided that
the parties may extend the stated deadline upon mutual written agreement. This Agreement shall remain
in force and effect commencing from the Effective Date and continuing until the completion of the project,
unless terminated by the City or amended pursuant to the Agreement.
3. Consideration. The City shall pay Consultant for the Services on an hourly basis and for necessary
out-of-pocket expenses at the rates set forth in Consultant’s fee schedule, attached hereto as Exhibit C.
Consultant’s total compensation for the Services, including hourly fees and expenses, shall not exceed
$30,855. The consideration shall be for both the Services performed by Consultant and any and all
expenses incurred by Consultant in performing the Services. The City shall make progress payments to
Consultant on a monthly basis. Consultant shall submit statements to the City containing a detailed list
of project labor and hours, rates, titles, and amounts undertaken by Consultant during the relevant billing
period. The City shall pay Consultant within thirty-five (35) days after Consultant’s statements are
submitted.
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4. Approvals. Consultant shall secure the City’s written approval before making any expenditures,
purchases, or commitments on the City’s behalf beyond those listed in the Services. The City’s approval
may be provided via electronic mail.
5. Termination. Notwithstanding any other provision herein to the contrary, this Agreement may
be terminated as follows:
a. The parties, by mutual written agreement, may terminate this Agreement at any time;
b. Consultant may terminate this Agreement in the event of a breach of the Agreement by the City
upon providing thirty-five (35) days’ written notice to the City;
c. The City may terminate this Agreement at any time at its option, for any reason or no reason at
all; or
d. The City may terminate this Agreement immediately upon Consultant’s failure to have in force
any insurance required by this Agreement.
In the event of a termination, the City shall pay Consultant for Services performed to the date of
termination and for all costs or other expenses incurred prior to the date of termination.
6. Amendments. No amendments may be made to this Agreement except in a writing signed by both
parties.
7. Remedies. In the event of a termination of this Agreement by the City because of a breach by
Consultant, the City may complete the Services either by itself or by contract with other persons or
entities, or any combination thereof. These remedies provided to the City for breach of this Agreement
by Consultant shall not be exclusive. The City shall be entitled to exercise any one or more other legal or
equitable remedies available because of Consultant’s breach.
8. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Consultant agrees that
the books, records, documents, and accounting procedures and practices of Consultant, that are relevant
to this Agreement or transaction, are subject to examination by the City and the state auditor or legislative
auditor for a minimum of six years. Consultant shall maintain such records for a minimum of six years
after final payment. The parties agree that this obligation will survive the completion or termination of this
Agreement.
9. Indemnification. To the fullest extent permitted by law, Consultant, and Consultant's successors
or assigns, agree to protect, defend, indemnify, save, and hold harmless the City, its officers, officials,
agents, volunteers, and employees from any and all claims; lawsuits; causes of actions of any kind, nature,
or character; damages; losses; and costs, disbursements, and expenses of defending the same, including but
not limited to reasonable attorneys’ fees, professional services, and other technical, administrative or
professional assistance to the extent resulting from or arising out of Consultant’s (or its subcontractors,
agents, volunteers, members, invitees, representatives, or employees) negligent performance of the duties
required by or arising from this Agreement, or caused in whole or in part by any negligent act or omission or
willful misconduct by Consultant, or arising out of Consultant’s failure to obtain or maintain the insurance
required by this Agreement. Nothing in this Agreement shall constitute a waiver or limitation of any immunity
or limitation of liability to which the City is entitled. The parties agree that these indemnification obligations
shall survive the completion or termination of this Agreement.
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10. Insurance. Consultant shall maintain reasonable insurance coverage throughout this Agreement.
Consultant agrees that before any work related to the approved project can be performed, Consultant
shall maintain at a minimum:
A. Workers’ Compensation and Employers’ Liability
1. Coverage A: Per state statute
2. Coverage B: $500,000 each accident
$500,000 Disease – policy limit
$500,000 Disease – each employee
B. Commercial General Liability
1. $2,000,000 General Aggregate
2. $2,000,000 Products—Completed Operations Aggregate
3. $1,000,000 Each Occurrence
4. $1,000,000 Personal Injury
C. Commercial Automobile Liability
1. $1,000,000 Combined single limit bodily injury and property damage. The
Commercial Automobile Liability shall provide coverage for the following
automobiles:
i. All owned automobiles
ii. All non-owned automobiles
iii. All hired automobiles
D. Umbrella Liability
1. $10,000,000 Each claim
2. $10,000,000 Annual aggregate
The umbrella liability shall provide excess limits for the commercial general liability policies.
E. Professional and Pollution Incident Liability
Professional liability insurance including pollution incident liability coverage with limits in an
amount of not less than:
1. $5,000,000 per claim
2. $5,000,000 annual aggregate
Consultant shall provide the City with a current certificate of insurance including the following
language: “The City of Golden Valley is named as an additional insured with respect to the commercial
general liability, business automobile liability and umbrella or excess liability, as required by this
Agreement. The umbrella or excess liability policy follows form on all underlying coverages.” Such
certificate of liability insurance shall list the City as an additional insured and contain a statement that
such policies of insurance shall not be canceled or amended unless 30 days’ written notice is provided to
the City, or 10 days’ written notice in the case of non-payment.
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11. Assignment. Neither the City nor Consultant shall assign or transfer any rights under or interest
(including, but without limitation, moneys that may become due or moneys that are due) in this
Agreement without the prior written consent of the other except to the extent that the effect of this
limitation may be restricted by law. Any assignment in violation of this provision is null and void. Unless
specifically stated to the contrary in any written consent to an assignment, no assignment will release or
discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this
paragraph shall prevent Consultant from employing such independent consultants, associates, and
subcontractors, as it may deem appropriate to assist it in the performance of the Services required by this
Agreement. Any instrument in violation of this provision is null and void.
12. Independent Contractor. Consultant is an independent contractor. Consultant’s duties shall be
performed with the understanding that Consultant has special expertise as to the services which
Consultant is to perform and is customarily engaged in the independent performance of the same or
similar services for others. Consultant shall provide or contract for all required equipment and personnel.
Consultant shall control the manner in which the services are performed; however, the nature of the
Services and the results to be achieved shall be specified by the City. The parties agree that this is not a
joint venture and the parties are not co-partners. Consultant is not an employee or agent of the City and
has no authority to make any binding commitments or obligations on behalf of the City except to the
extent expressly provided in this Agreement. All services provided by Consultant pursuant to this
Agreement shall be provided by Consultant as an independent contractor and not as an employee of the
City for any purpose, including but not limited to: income tax withholding, workers' compensation,
unemployment compensation, FICA taxes, liability for torts and eligibility for employee benefits.
13. Compliance with Laws. Consultant shall exercise due professional care to comply with applicable
federal, state and local laws, rules, ordinances and regulations in effect as of the date Consultant agrees
to provide the Services. Consultant’s guests, invitees, members, officers, officials, agents, employees,
volunteers, representatives, and subcontractors shall abide by the City’s policies prohibiting sexual
harassment and tobacco, drug, and alcohol use as defined on the City’s Tobacco, Drug, and Alcohol Policy,
as well as all other reasonable work rules, safety rules, or policies, and procedures regulating the conduct
of persons on City property, at all times while performing duties pursuant to this Agreement. Consultant
agrees and understands that a violation of any of these policies, procedures, or rules constitutes a breach
of the Agreement and sufficient grounds for immediate termination of the Agreement by the City.
14. Entire Agreement. This Agreement, any attached exhibits, and any addenda signed by the parties
shall constitute the entire agreement between the City and Consultant, and supersedes any other written
or oral agreements between the City and Consultant. This Agreement may only be modified in a writing
signed by the City and Consultant. If there is any conflict between the terms of this Agreement and the
referenced or attached items, the terms of this Agreement shall prevail. If there is any conflict between
this Agreement and Exhibits A or B, the terms of this Agreement shall prevail.
15. Third Party Rights. The parties to this Agreement do not intend to confer any rights under this
Agreement on any third party.
16. Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with
the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement
shall be mediated with a mutually acceptable third-party neutral within 90 days of either party giving
notice to the other of a dispute, controversy or claim. If such mediation is unsuccessful, the dispute,
controversy, or claim shall be heard in the state or federal courts of Hennepin County, Minnesota, and all
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parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on
convenience or otherwise.
17. Conflict of Interest. Consultant shall use reasonable care to avoid conflicts of interest and
appearances of impropriety in its representation of the City. In the event of a conflict of interest,
Consultant shall advise the City and either secure a waiver of the conflict, or advise the City that it will be
unable to provide the requested Services.
18. Work Products and Ownership of Documents. All records, information, materials, and work
product, including, but not limited to the completed reports, data collected from or created by the City or
the City’s employees or agents, raw market data, survey data, market analysis data, and any other data,
work product, or reports prepared or developed in connection with the provision of the Services pursuant
to this Agreement shall become the property of the City, but Consultant may retain reproductions of such
records, information, materials and work product. Regardless of when such information was provided or
created, Consultant agrees that it will not disclose for any purpose any information Consultant has
obtained arising out of or related to this Agreement, except as authorized by the City or as required by
law. Notwithstanding the foregoing, nothing in this Agreement shall grant or transfer any rights, title or
interests in any intellectual property created by Consultant prior to the Effective Date of this Agreement;
however, to the extent Consultant generates reports or recommendations for the City using proprietary
processes or formulas, Consultant shall provide the City (1) factual support for such reports and
recommendations; (2) a detailed explanation of the method used and data relied upon to arrive at the
recommendation; and (3) a detailed explanation of the rationale behind the methodology used. All of the
obligations in this paragraph shall survive the completion or termination of this Agreement. Any reuse of
the records, information, materials, or work product without written verification or adaptation by
Consultant will be at the City’s sole risk and without liability or legal exposure to Consultant.
19. Agreement Not Exclusive. The City retains the right to hire other professional service providers for
this or other matters, in the City’s sole discretion.
20. Data Practices Act Compliance. Any and all data provided to Consultant, received from Consultant,
created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this
Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota
Government Data Practices Act, Minnesota Statutes, Chapter 13. Consultant agrees to notify the City within
three business days if it receives a data request from a third party. This paragraph does not create a duty
on the part of Consultant to provide access to public data to the public if the public data are available from
the City, except as required by the terms of this Agreement. These obligations shall survive the termination
or completion of this Agreement.
21. No Discrimination. Consultant agrees not to discriminate in providing products and services under
this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation,
gender, gender identity, gender expression, status with regard to public assistance, or religion. Violation of
any part of this provision may lead to immediate termination of this Agreement. Consultant agrees to comply
with Americans with Disabilities Act as amended (“ADA”), section 504 of the Rehabilitation Act of 1973,
and the Minnesota Human Rights Act, Minnesota Statutes, Chapter 363A. Consultant agrees to hold
harmless and indemnify the City from costs, including but not limited to damages, reasonable attorneys’
fees and staff time, in any action or proceeding brought alleging a violation of these laws by Consultant
or its guests, invitees, members, officers, officials, agents, employees, volunteers, representatives and
subcontractors. Upon request, Consultant shall provide accommodation to allow individuals with
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disabilities to participate in all Services under this Agreement. Consultant agrees to utilize its own auxiliary
aid or service in order to comply with ADA requirements for effective communication with individuals
with disabilities.
22. Authorized Agents. The City’s authorized agent for purposes of administration of this contract is
Caleb Brolsma, Assistant City Engineer, or designee. Consultant’s authorized agent for purposes of
administration of this contract is Erin Jordan, or designee who shall perform or supervise the performance
of all Services.
23. Notices. Any notices permitted or required by this Agreement shall be deemed given when
personally delivered or upon deposit in the United States mail, postage fully prepaid, certified, return
receipt requested, addressed to:
CONSULTANT THE CITY
Short Elliott Hendrickson, Inc.
Erin Jordan, PE
3535 Vadnais Center Drive
St. Paul, MN 55110-3507
ejordan@sehinc.com
City of Golden Valley
Caleb Brolsma, EIT
7800 Golden Valley Road
Golden Valley, MN 55427
mryan@goldenvalleymn.gov
or such other contact information as either party may provide to the other by notice given in accordance
with this provision.
24. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver
of any other provisions or any other or further breach, and no such waiver shall be effective unless made
in writing and signed by an authorized representative of the party to be charged with such a waiver.
25. Headings. The headings contained in this Agreement have been inserted for convenience of
reference only and shall in no way define, limit or affect the scope and intent of this Agreement.
26. Payment of Subcontractors. Consultant agrees that it must pay any subcontractor within 10 days
of the Consultant’s receipt of payment from the City for undisputed Services provided by the
subcontractor. Consultant agrees that it must pay interest of 1-1/2 percent per month or any part of a
month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The
minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid
balance of less than $100, the Consultant shall pay the actual penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from Consultant must be awarded
its costs and disbursements, including attorneys’ fees, incurred in bringing the action.
27. Publicity. At the City’s request, the City and Consultant shall develop language to use when
discussing the Services. Consultant agrees that Consultant shall not release any publicity regarding the
Services or the subject matter of this Agreement without prior consent from the City. Consultant shall not
use the City’s logo or state that the City endorses its services without the City’s advanced written
approval.
28. Severability. In the event that any provision of this Agreement shall be illegal or otherwise
unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full
force and effect.
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29. Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that they
are duly authorized to sign on behalf of their respective organization. In the event Consultant did not
authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties
and liability of Consultant, described in this Agreement, personally.
30. Counterparts and Electronic Communication. This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original, but all of which taken together shall constitute
one and the same instrument. This Agreement may be transmitted by electronic mail in portable
document format (“pdf”) and signatures appearing on electronic mail instruments shall be treated as
original signatures.
31. Recitals. The City and Consultant agree that the Recitals are true and correct and are fully
incorporated into this Agreement.
IN WITNESS WHEREOF, the City and Consultant have caused this Professional Services Agreement to be
executed by their duly authorized representatives in duplicate on the respective dates indicated below.
SHORT ELLIOTT HENDRICKSON, INC.: CITY OF GOLDEN VALLEY:
By: _________________________________
Name: ______________________________
Title: _______________________________
By: _________________________________
Roslyn Harmon, Mayor
By: _________________________________
Noah Schuchman, City Manager
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EXHIBIT A
SCOPE OF SERVICES
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Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196
SEH is 100% employee-owned | sehinc.com | 651.490.2000 | 800.325.2055 | 888.908.8166 fax
January 24, 2025 RE: City of Golden Valley, Minnesota
Pedestrian Crossing Policy
SEH Pursuit No. GOLDV 182037
Caleb Brolsma, EIT
Assistant City Engineer
City of Golden Valley
7800 Golden Valley Road
Golden Valley, Minnesota 55427
Dear Mr. Brolsma:
This letter is our proposal to assist the City of Golden Valley with the development of a Pedestrian
Crossing Policy along with crossing analyses at identified key intersections throughout the City.
BACKGROUND
Minnesota State Law requires that motorists stop for pedestrians crossing roadways at intersections and
in crossings. However, the challenge lies in the fact that pedestrians and motorists often lack a shared
understanding of the law and their respective responsibilities. To enhance safety in the public roadway
environment, efforts are necessary to raise awareness about these responsibilities.
In response to the City’s request for information from SEH’s previous crossing policy work and their
request to develop a crossing policy for the City, we have developed the following scope of work for this
project. The scope is well-defined and considers the collaborative efforts between SEH and the City for
the entire project. Additionally, the scope allows flexibility to optimize resource utilization for both SEH
and City staff.
The scope of work outlined here applies exclusively to City streets. County and State roads are excluded
from this policy. Hennepin County administers its own pedestrian policy for crossings within its right-of-
way. This understanding will be reflected in the draft and final policy documents as described in Task 4.
SCOPE OF WORK
Task 1 – Project Management, Administration and Meetings
This task consists of general project management including coordination, monthly invoices, and schedule
updates. Up to three (3) virtual project meetings associated with this task will include:
1. Meeting #1 (Kickoff): Discuss general and specific concerns regarding pedestrian crossings,
experiences, techniques, and costs. We anticipate that this meeting will include City Staff such as
members from the Community Development Department and Traffic Safety Committee. The
primary purpose will be to discuss the pedestrian crossing criteria most desirable and applicable
for Golden Valley.
2. Meeting #2: Review the preliminary results/draft policy (Task 4) and discuss comments that can
be incorporated into the final policy (Task 4).
3. Meeting #3: Review the final policy and recommendations prior to publishing for the public.
19
Caleb Brolsma, EIT
January 24, 2025
Page 2
Task 2 – Data Collection
Our project team has created a comparison matrix that summarizes pedestrian crossing policy
information from various agencies and cities based on previous work efforts. As part of Task 2, we will
enhance the matrix to include recent policy changes, including policies developed for the Cities of Edina
and Maplewood, and up to three other nearby agencies or communities. This review will include
correspondence via email or phone with each partner community to gather policy information and lessons
learned that can be incorporated into Golden Valley’s policy.
The team will also utilize GIS data from the City to identify ranges of traffic volumes. This data will be
used to prescribe appropriate treatments specific to the traffic volumes found on the City’s street network.
Task 3 – Establish Crossing Criteria
In terms of crossings and their safety features, there are different levels of protection. These range from
crossings with no markings (present at all intersections) to varied pavement markings, signing, varied
warning flashers (including in-pavement), geometric changes, and traffic signal control.
The basis for the level of control is often not readily quantifiable but contains consideration for the
presence of pedestrian facilities and generators such as schools, recreational areas, trails, downtown
areas, environmental justice areas, social equity factors, and the downtown area. Other considerations
include pedestrian delay crossing the street, the number of vehicle travel lanes, the vehicle travel speed,
the traffic volume, lighting, and sight distance for motorists and pedestrians. The traffic volume directly
relates to gaps in traffic, which is what is ultimately needed for a safe pedestrian crossing.
The project team will work with City staff to identify how to best apply these factors in the draft criteria.
Task 4 – Draft and Final Policy and Reporting
The feedback from the City will be used to formulate a draft policy including crossing criteria for review
and comment. The SEH team will develop a brief summary of Policy benefits and burdens (e.g.,
financial, pedestrian/bicyclists, traffic, residents, schools, businesses, parks, vulnerable communities,
etc.). As part of the draft policy development, the policy will be tested for up to five (5) locations identified
by the City to ensure that it is representative of the City’s desired approach and decision-making, as
appropriate. These locations may be places where markings have already been installed, are often
requested for installation or are of interest to staff for comparison purposes.
The SEH team will not collect data but will review the locations using online tools and aerial images
where available and review additional data provided by the City to compare to the draft policy criteria.
The Draft Pedestrian Crossing Policy, including crossing criteria, will be presented to the City at Meeting
#2 for discussion and review/comment. The Policy will include the following components:
· Purpose
· Policy
· Authority
· Definitions
· Treatment Options
· Treatment Flowchart and Decision Guide Table
· Summary of Community Benefits and Burdens*
*Benefits/burdens summary is recommended to be a ½ to 1-page summary that provides the topic, benefit, and
burden in an easy-to-ready format with brief descriptions that the policy creates for different perspectives. The
summary table is assumed to be excluded from published deliverables.
20
Caleb Brolsma, EIT
January 24, 2025
Page 3
Revisions will be made to the policy based on comments received and direction from the City and will be
presented to the City at Meeting #3.
PROJECT TEAM
The project team members all worked on the recent Steele County and Cities Burnsville, Edina and
Maplewood Pedestrian Crossing Policies completed by SEH. Justin Anibas, PE, PTOE will serve as
SEH’s Project Manager, supported by Krista Palmer, PE (Assistant Project Manager), Heather Kienitz, PE
(Sr. Traffic Engineer), and Chelsea Moore Ritchie, AICP (Multimodal Planner).
DELIVERABLES
Task Deliverable(s)
Task 1 – Project Management,
Administration and Meetings
Monthly invoices, schedule updates, meeting agendas,
material, and minutes
Task 2 – Data Collection Policy comparison matrix, interview summary
documentation
Task 3 – Establish Crossing Criteria Draft and final crossing criteria
Task 4 – Draft and Final Policy and
Reporting
Draft and final policy
SCHEDULE OF WORK
February 2025 Notice to proceed/Meeting #1
April 4, 2025 Establish crossing criteria (Task 3)
May 2, 2025 Draft policy (Task 4)
Receive comments/Meeting #2 by May 16
May 30, 2025 Provide Final Policy and Conduct Meeting #3
June 2025 City Council Policy Adoption
PROPOSED FEES
We propose to complete the services as defined above within the proposed schedule for the Pedestrian
Crossing Policy for an estimated maximum fee of $30,855. Fees for these proposed services will be
based on actual hours spent at current billing rates plus the actual cost of reimbursable expenses up to
the maximum fee amount except as otherwise approved by the City.
We look forward to working with you on this project. If you have any questions, please contact me at
651.256.1054 or via email at ejordan@sehinc.com. If you agree with the terms of this letter, please sign
below and return one signed copy to us for our files and as notice to proceed.
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
Erin Jordan, PE
Associate | Project Manager
Attachments:
· Project Hours/Fee Spreadsheet
x:\fj\g\goldv\171036\1-genl\10-setup-cont\03-proposal\02 2025 crossing policy proposal\golden valley crossing policy letter agreement.v4.docx
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EXHIBIT B
LOCATION OF WORK
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2400
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EXHIBIT C
FEE SCHEDULE
24
City of Golden Valley
Pedestrian Crossing Policy
Title Project Manager Assistant
Project Manager
Sr. Traffic
Engineer
Transportation
Planner Grad Engineer Admin. Asst.
Task 1.0 - Project Management, Administration, and Meetings
1.1 3 6 3 12
1.2 3 8 3 14
6 14 3 3 26
Task 2.0 - Gather Data
2.1 4 2 6 12
2.2 1 4 8 13
2.3 2 8 10
1 10 10 14 35
Task 3.0 - Establish Crossing Criteria
3.1 2 4 2 8 6 22
2 4 2 8 6 22
Task 4.0 - Draft and Final Policy and Reporting
4.1 2 8 4 12 16 42
4.2 1 2 2 8 20 33
4.3 1 2 8 11
4.0 1 4 1 4 10 20
5 16 7 32 46 106
14 44 9 53 66 3 189
$192.00 $173.00 $257.00 $166.00 $137.00 $134.00
$30,855
SEH Reimbursable Expenses (None)
Total Estimated Cost $30,855
Total Labor Based Costs
3 virtual project meetings (kickoff meeting, preliminary
results meeting/draft policy review, final policy review)
Task 2.0 Total Hours
Task 1.0 Total Hours
Deliverables: Monthly invoices, schedule updates, meeting agendas, material, and minutes
Traffic Volume review (data provided by City)
Establish Pedestrian Crossing Criteria
Task 2.0 Deliverables: Policy comparison matrix, interview summary documentation
Partner community interviews (up to 3) and summary
documentation
1/24/2025
General Project Management
Task 3.0 Total Hours
Task 3.0 Deliverables: Pedestrian crossing criteria (draft and final)
Final Policy Creation
Average Hourly Billing Rates (FY 25)
Total Project Hours
Work Tasks
Task 4.0 Total Hours
Task 4.0 Deliverables: Draft and Final policy document creation
Draft Policy Creation and Flowchart
Policy testing at up to five (5) potential crossing locations
Comparison Matrix Update
SEH, Inc.
Benefits/Burden Summary
25
SHORT ELLIOTT HENDRICKSON INC.
SEH Hourly Billing Rates – 2025
CLASSIFICATION BILLABLE RATE (1)
Principal $185.00 - $320.00
Project Manager $150.00 - $285.00
Senior Project Specialist $160.00 - $270.00
Project Specialist $115.00 - $210.00
Senior Professional Engineer I $140.00 - $220.00
Senior Professional Engineer II $165.00 - $280.00
Professional Engineer $125.00 - $205.00
Graduate Engineer $105.00 - $170.00
Senior Architect $135.00 - $260.00
Architect $120.00 - $190.00
Graduate Architect $105.00 - $140.00
Senior Landscape Architect $130.00 - $210.00
Landscape Architect $110.00 - $155.00
Graduate Landscape Architect $100.00 - $130.00
Senior Scientist $150.00 - $220.00
Scientist $105.00 - $170.00
Graduate Scientist $95.00 - $140.00
Senior Planner $150.00 - $255.00
Planner $120.00 - $190.00
Graduate Planner $105.00 - $150.00
Senior GIS Analyst $125.00 - $210.00
GIS Analyst $115.00 - $185.00
Project Design Leader $140.00 - $225.00
Lead Technician $130.00 - $210.00
Senior Technician $105.00 - $170.00
Technician $75.00 - $140.00
Graphic Designer $105.00 - $175.00
Administrative Professional $70.00 - $155.00
Professional Land Surveyor $130.00 - $200.00
Lead Resident Project Representative $115.00 - $195.00
Senior Project Representative $110.00 - $170.00
Project Representative $90.00 - $155.00
Survey Crew Chief $95.00 - $165.00
Survey Instrument Operator $70.00 - $120.00
(1) The actual rate charged is dependent on the hourly rate of the employee assigned to the project.
Effective: January 1, 2025
Expires: December 31, 2025
26
SHORT ELLIOTT HENDRICKSON INC.
SEH SCHEDULE OF EXPENSES – 2025
Vehicle Mileage Rates
2025 IRS Rate ............................................................................. Current IRS mileage rate/mile
Vehicle Allowance Costs
Resident Project Representative ............................................................................... $16.00/day
Survey and Field Vehicle ....................................... $4.90/hour + Current IRS mileage rate/mile
Survey Equipment
Robotic Total Station ............................................................................................ $35.00/hour
Global Positioning System (GPS) .......................................................................... $35.00/hour
Other Equipment Expenses
SEH uses many different types of equipment, such as traffic counters; flow meters; air, water,
and soil sampling kits; inspection cameras; density meters; and many others. Our equipment
is frequently upgraded to utilize current technology. The City will be charged for equipment
usage per the specific project agreement with SEH. Equipment not included on this list that is
needed to complete a specific project will be scoped on a per project basis.
IDENTIFIABLE REPRODUCTION AND REPROGRAPHIC
COSTS (1)
Item 8½x11 11x17 Large Format Per Item
Black/White Copy
(single-sided, standard white paper) $0.07 $0.24 $0.95 + $0.50/sq. ft.
Color Copy
(single-sided, standard white paper) $0.46 $1.02 $0.95 + $2.55/sq. ft.
Mylar $5.00
Laminated Foamcore
- up to 30” x 42”
- larger than 40” x 60”
$40.00
$75.00
Binding
- wire
- comb
$3.60
$3.20
Covers
- custom
- standard
$0.15
$0.03
Tabs (white) $0.20
Mailing/Processing UPS or USPS rates
(1) SEH assumes that reports will be prepared and delivered electronically. On the occasion where reports or other reprographic
services are needed, these reports and reprographic services will be scoped and costed on a per project basis determined by the
need of the project and specific service requested.
27
EXECUTIVE SUMMARY
Community Development
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
February 4, 2025
Agenda Item
3D.2. Adopt Resolution No. 25-006 Approving Cooperative Funding Agreement for the Highway 55 Bus
Rapid Transit (BRT) Study
Prepared By
Jacquelyn Kramer, Senior Planner
Summary
The Metropolitan Council (Met Council) has been awarded Regional Solicitation funds to operate a
new limited stop route along Highway 55 as a demonstration of potential Bus Rapid Transit (BRT)
service in the corridor.
The Highway 55 BRT Study will generate recommendations on the implementation of a transit line
along the Highway 55 corridor, including but not limited to: station locations, roadway improvements,
service plan, capital and operating costs, and ridership. The Met Council will complete the study, and
the cities and Hennepin County will reimburse the Council for a portion of the costs related to
completion of the study. The Council will coordinate with the other parties throughout the progress of
the study through regularly scheduled project meetings. The agreement specifies that the Met Council
will complete the study no later than March 31, 2026.
The purpose of the agreement is to provide a mechanism for the transfer of County, Golden Valley,
Plymouth, Medina, and Minneapolis funds to the Met Council to pay the agreed upon cost of the
study.
Financial or Budget Considerations
The City of Golden Valley will be responsible for $42,000 of the study cost.
Legal Considerations
The City Attorney provided comments to Metropolitan Council staff which were incorporated into the
final document provided in the packet.
Equity Considerations
Equity Division staff reviewed the agreement and will be consulted throughout the study process.
Recommended Action
Motion to adopt Resolution No. 25-006 approving Cooperative Funding Agreement for the Highway 55
Bus Rapid Transit (BRT) Study.
28
Supporting Documents
Resolution No. 25-006 - Highway 55 BRT Study Funding Agreement
Highway 55 BRT Study Cooperative Funding Agreement
29
RESOLUTION NO. 25-006
A RESOLUTION APPROVING COOPERATIVE FUNDING AGREEMENT FOR THE HIGHWAY
55 BUS RAPID TRANSIT (BRT) STUDY
WHEREAS, the Metropolitan Council, Hennepin County, Minneapolis, Golden Valley,
Plymouth, and Medina have been separately involved in various activities regarding the
planning and development of transportation and transit service improvements along the
Highway 55 corridor; and
WHEREAS, Metropolitan Council has been awarded Regional Solicitation funds to operate
a new limited stop route along Highway 55 as a demonstration of potential BRT service in
the corridor and the proposed Highway 55 BRT Study will inform the routing, station
spacing, station location and other essential elements of the new limited stop route along
Highway 55; and
WHEREAS, the County is involved in the planning of transportation and transit
improvements along the Highway 55 corridor; and
WHEREAS, Highway 55 is a principal transportation, development, and potential transit
corridor in Golden Valley; and
WHEREAS, Metropolitan Council, Hennepin County, Minneapolis, Golden Valley, Plymouth,
and Medina have entered into an agreement to provide a mechanism for the transfer of funds
from the County, Golden Valley, Plymouth, Medina, and Minneapolis to the Council for the
Study, which study will benefit all parties; and
WHEREAS, The Cooperative Funding Agreement will fund the final study documents that
shall include recommendations on the implementation of a transit line along the Highway 55
corridor, including but not limited to: station locations, roadway improvements, service plan,
capital and operating costs and ridership; and
WHEREAS, It is found and determined that it is in the best interests of the City that the
Cooperative Funding Agreement be approved.
NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF
GOLDEN VALLEY, MINNESOTA that this Council approves the cooperative funding
agreement for the Highway 55 BRT Study.
Adopted by the City Council this 4thday of February, 2025.
_____________________
Roslyn Harmon, Mayor
ATTEST:
_____________________________
Theresa Schyma, City Clerk
30
Reference Numbers:
Metropolitan Council:24I063
Hennepin County:
City of Golden Valley:
City of Plymouth
City of Medina:
City of Minneapolis
PROJECT:HIGHWAY 55 BRT STUDY
NAME:Cooperative Funding Agreement –Highway 55 Bus Rapid
Transit (BRT) Study
PARTIES:Metropolitan Council
Hennepin County
City of Golden Valley
City of Plymouth
City of Medina
City of Minneapolis
This Cooperative Agreement (“Agreement”) is entered into by and among the Metropolitan
Council (“Council”), Hennepin County (“County”), the City of Golden Valley (“Golden Valley”),
the City of Plymouth (“Plymouth”), the City of Medina (“Medina”), and the City of Minneapolis
(“Minneapolis”) (individually a “Party”, collectively, the “Parties”).
WHEREAS, the Parties have been separately involved in various activities regarding the planning
and development of transportation and transit service improvements along the Highway 55
corridor in Minneapolis, Golden Valley, Plymouth, and Medina; and
WHEREAS, Metropolitan Council hasbeen awarded Regional Solicitation funds to operate a new
limited stop route along Highway 55 as a demonstration of potential BRT service in the corridor
and the proposed Highway 55 BRT Study (“Study”) will inform the routing, station spacing,
station location and other essential elements of the new limited stop route along Highway 55; and
WHEREAS,on September 17, 2024, the Council has issued a Request for Proposals (“Council
Contract No. 24P231”), to identify a vendor to perform the Study;
WHEREAS, the County is involved in the planning of transportation and transit improvements
along the Highway 55 corridor; and
WHEREAS,Highway 55 is a principal transportation, development, and transit corridor in
Minneapolis; and
WHEREAS, the Highway 55 is a principal transportation, development, and potential transit
corridor in Golden Valley, Plymouth, and Medina; and
31
Met Council #xxxxxx
CFA – Highway 55 BRT Study
Page 2 of 10
WHEREAS, this Agreement is entered into between the Parties to provide a mechanism for the
transfer of funds from the County, Golden Valley, Plymouth, Medina, and Minneapolis to the
Council for the Study, which study will benefit all Parties.
NOW, THEREFORE, the Parties hereby agree as follows:
ARTICLE I. FUNDING
1.01 Purpose. The purpose of this Agreement is to provide a mechanism for the transfer of
County, Golden Valley, Plymouth, Medina, and Minneapolis funds (the “Funds”) to the
Council to pay the agreed upon cost of the Study.
1.02 Maximum Amount of Authorized Funding for this Agreement.The Parties will
contribute the following percentages of the total cost of the Study: the County will
contribute 32.17% up to a maximum of $193,000; Golden Valley will contribute 7% up to
a maximum of $42,000; Plymouth will contribute 7% up to a maximum of $42,000;
Medina will contribute 1.67% up to a maximum of $10,000; and Minneapolis will
contribute 2.17% up to a maximum of $13,000. Costs for the study in excess of these
amounts, expected to be 50% of total costs up to a maximum of $300,000, shall be the
responsibility of the Metropolitan Council.
1.03 General Purpose for Funds. The Council shall complete the Study, substantially in
accordance with the scope of work contained in the Council Contract No. 24P231 The final
Study documents shall include recommendations on the implementation of a transit line
along the Highway 55 corridor, including but not limited to: station locations, roadway
improvements, service plan, capital and operating costs and ridership. The Funds will be
used to reimburse the Council for a portion of the costs related to completion of the Study.
The Council shall coordinate with the other Parties throughout the progress of the Study
through regularly scheduled project meetings. The Council shall complete the Study no
later than March 31, 2026.
1.04 Transfer of Funds to the Council. Funds committed by the County, Golden Valley,
Plymouth, Medina, and Minneapolis to the Council under this Agreement shall be
distributed to the Council as follows:
a. Payment to the Council for costs under this Agreement shall be on a reimbursement
basis based upon the submittal of invoices or notifications as described below, after
review and approval of each invoice. Each of the County, Golden Valley, Plymouth,
Medina, and Minneapolis shall be responsible for a percentage of the costs reflected in
each invoice, in accordance with the percentages contained in Section 1.02.
b. County Payment: Invoices shall be sent to the following address:
Name: Catherine Gold
Department: Hennepin County Accounts Payable
Mailing Address: PO Box 1388
Phone: 612-596-9302
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Email: OBF.internet@hennepin.us
or to such other address or person as County may from time to time designate for itself
by notice to the Council.
County shall distribute to the Council the approved invoice amount within 45 days.
c. Golden Valley Payment: Invoices shall be sent to the following address:
Name: Emily Goellner
Department: Community Development
Mailing Address: 7800 Golden Valley Road, Golden Valley, MN
55427
Phone: 763-593-8008
Email: egoellner@goldenvalleymn.gov
or to such other address or person as Golden Valley may from time to time designate
for itself by notice to the Council.
Golden Valley shall distribute to the Council the approved invoice amount within 45
days.
d. Plymouth Payment: Invoices shall be sent to the following address:
Name: Michael Thompson
Department: Public Works
Mailing Address: 3400 Plymouth Blvd, Plymouth, MN 55447
Phone: 763-509-5500
Email: mthompson@plymouthmn.gov
or to such other address or person as Plymouth may from time to time designate for
itself by notice to the Council.
Plymouth shall distribute to the Council the approved invoice amount within 45 days.
e. Medina Payment: Invoices shall be sent to the following address:
Name: City of Medina
Department: Accounts Payable
Mailing Address: 2052 County Road 24, Medina, MN 55340
Phone: 763-473-8849
Email: accountspayable@medinamn.gov
or to such other address or person as Medina may from time to time designate for itself
by notice to the Council.
Medina shall distribute to the Council the approved invoice amount within 45 days.
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f. Minneapolis Payment: Invoices shall be sent to the following address:
Name: City of Minneapolis
Department: Accounts Payable
Mailing Address: 505 4th Ave. S., Room 310 Minneapolis, MN 55415
Phone: 612-673-3264
Email: submitinvoices@minneapolismn.gov
or to such other address or person as Minneapolis may from time to time designate for
itself by notice to the Council.
Minneapolis shall distribute to the Council the approved invoice amount within 45
days.
1.05 Asset Ownership. TheCouncil will own the Study product and will publish the final study
and related material to a project website within the Council’s website. In addition, the
Council will provide to each of the Parties 3 hard copies and 3 electronic copies of the final
project deliverables.
ARTICLE II. GENERAL PROVISIONS
2.01 Independent Contractors. The Parties agree that any and all persons employed by or on
behalf of a Party to perform any work or duties as an agent of a Party under this Agreement
shall not be considered employees of the other Party. Any and all claims that may or might
arise under the Workers Compensation Act of Minnesota on behalf of said employees or
persons while so engaged, and any and all claims made by any third person as a
consequence of any act or omission on the part of said employees or persons while so
engaged in any of the work contemplated in this Agreement, shall not be the obligation or
responsibility of any other Party.
2.02 Entire Agreement. This Agreement constitutes the entire agreement between the Parties
and supersedes all oral agreements and negotiations between the Parties relating to the
subject matter of this Agreement.
2.03 Liability.Each Party agrees that it will be responsible for its own acts and omissions and
the results thereof, to the extent authorized by the law, and shall not be responsible for the
acts and omissions of another Party or the results thereof. The Parties each warrant that
they are able to comply with the aforementioned liability requirements through an
insurance or self-insurance program and have minimum coverage consistent with the
liability limits contained in Minnesota Statutes, Chapter 3 or Chapter 466.
2.04 Non-Waiver of Immunity and Limits. Nothing in this Agreement shall be construed to
waive the immunities or liability limits provided in Minnesota Statutes, section 3.736, or
Minnesota Statutes, Chapter 466, or other applicable state or federal law. The provisions
of Minnesota Statutes, section 471.59, subdivision 1a, specifically apply to this Agreement.
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2.05 Amendments. The terms of this Agreement may be changed only by mutual agreement
of the Parties. Such changes shall be effective only upon the execution of written
amendments signed by authorized officers of the Parties.
2.06 Non-Waiver. The failure of any of the Parties at any time to insist upon the strict
performance of any or all of the terms, conditions, and covenants in this Agreement shall
not be deemed a waiver by that Party of any subsequent breach or default in the said terms,
conditions, or covenants by the other Parties.
2.07 Severability. The provisions of this Agreement shall be deemed severable. If any part of
this Agreement is rendered void, invalid or unenforceable, such rendering shall not affect
the validity and enforceability of the remainder of this Agreement unless the part or parts
which are void, invalid or otherwise unenforceable shall substantially impair the value of
the entire Agreement with respect to the Parties.
2.08 Assignment Prohibited. None of the Parties shall assign their obligations under this
Agreement without receiving the express written consent of the other Parties.
2.09 Time. The Parties agree that all obligations undertaken under this Agreement entered into
by the Parties, will be diligently performed in a manner consistent with the proper exercise
of professional care and with due consideration to project timelines and constraints.
2.10 Notices. Any notices or demand, which may or must be given or made by a Party to this
Agreement, under the terms of this Agreement or any law or regulation, shall be in writing
and shall be sent to the other Parties as follows:
Council
Name: Ryan Heath
Address:
Phone: 612-349-7183
Email: ryan.heath@metrotransit.org
County
Name: Daniel Soler
Address:
Phone: 612-543-0638
Email: Daniel.soler@hennepin.us
Golden Valley
Name: Emily Goellner
Address: Community Development 7800 Golden Valley Road, Golden
Valley, MN 55427
Phone: 763-593-8008
Email: egoellner@goldenvalleymn.com
Plymouth
Name: Michael Thompson
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Address: 3400 Plymouth Blvd, Plymouth, MN 55447
Phone: 763-509-5500
Email: mthompson@plymouthmn.gov
Medina
Name: Erin Barnhart
Address: 2052 County Rd. 24 Medina, MN 55340
Phone: 763-473-8848
Email: erin.barnhart@medinamn.gov
Minneapolis
Name: Bria Fast
Address: 505 4
th Ave. S, Room 410, Minneapolis, MN 55415
Phone: 612-427-3461
Email: bria.fast@minneapolismn.gov
or to such other persons and at such other addresses as any of the Parties may at any time
or from time to time designate for itself by notice in accordance this section. Each such
request, notice, demand, authorization, direction, consent, waiver or other document shall
be deemed to be delivered to the Parties when received at the addresses set forth or
designated as above provided.
2.11 Applicable Law and Venue. This Agreement shall be interpreted in accordance with the
laws of the State of Minnesota. Venue for all legal proceedings arising out of or relating to
this Agreement, or breach thereof, shall be in the state or federal court with competent
jurisdiction in Hennepin County, Minnesota.
2.12 Effective Date and Termination. This Agreement shall be effective upon execution by
the Parties. This Agreement shall terminate upon the earliest of:
a. completion of the Study and reimbursement of all costs provided for in this Agreement,
or
b. July 31, 2026, or
c. earlier by mutual agreement of the parties.
The Parties agree that project closeout or termination of this Agreement does not invalidate
continuing obligations reasonably imposed by this Agreement. The Council agrees that the
Study closeout or termination of this Agreement does not invalidate continuing obligations
imposed on the Council by this Agreement. The Study closeout or termination of this
Agreement does not alter the Parties’ authority to disallow costs and recover funds on the
basis of a later audit or other review and does not alter the Council's obligation to return
any funds due to the Parties as a result of later refunds, corrections, or other transactions.
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2.13 Dispute Resolution. Except as expressly provided herein, the Parties will use their best
efforts to informally resolve any and all disputes that may arise between the Parties under
this Agreement in a timely and expeditious manner. The Parties shall first endeavor to
resolve any dispute or controversy between them by having staff discuss the dispute. If
staff cannot resolve the dispute, their respective senior management shall discuss the
dispute. Senior management for purposes of this Section are the Council’s Regional
Administrator and other senior managers as the respective Parties shall designate.
As a condition precedent to filing or pursuing any legal or equitable remedy,the Parties
agree to participate in good faith in non-binding mediation through the use of a mutually
acceptable neutral mediator. The Parties participating in mediation shall share equally in
the cost of the mediator. Any Party shall be responsible for its own costs related to such
mediation. If the Parties have not resolved their dispute within 30 calendar-days after the
request for mediation, any Party may resort to any available legal remedies.
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Nothing in this Section prohibits any party from initiating any legal remedies without the
dispute resolution efforts otherwise required in the first and second paragraphs above if
such dispute resolution efforts cannot be accomplished within the time limits applicable
for pursuing the legal remedy.
2.14 Counterparts.This Agreement may be executed in one or more counterparts, each of
which shall be deemed an original, but all of which when taken together shall constitute
one and the same instrument.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly
authorized representatives on the dates indicated below.
METROPOLITAN COUNCIL
By: ________________________________
Lesley Kandaras
Its: Acting General Manager, Metro Transit
Date: __________________
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HENNEPIN COUNTY
By:
Its:Chair
Date: __________________
By:
Its:Deputy/Executive Director
Date: __________________
By:
Its:Director, Housing, Community Works & Transit
Date: __________________
ATTEST:
____________________________________
Its: Clerk of its RRA
Date: _______________________________
Reviewed by County Attorney’s Office
___________________________________
Date: __________________
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CITY OF GOLDEN VALLEY
Approved _____________________________
Roslyn Harmon, Mayor
Countersigned: ________________________
Finance Officer Designee
Approved as to Form
By: __________________________________
Noah Schuchman, City Manager
CITY OF PLYMOUTH
Approved _____________________________
Mayor, Jeffry Wosje
Countersigned: ________________________
City Manager, Dave Callister
CITY OF MEDINA
Approved _____________________________
Mayor
Countersigned: ________________________
City Adminstrator
CITY OF MINNEAPOLIS
Approved _____________________________
Department Head responsible for Contract Monitoring for this contract
Countersigned: ________________________
Finance Officer Designee
Approved as to Form
By: __________________________________
Assistant City Attorney
40
EXECUTIVE SUMMARY
Police
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
February 4, 2025
Agenda Item
3E.1. Adopt Resolution No. 25-007 Accepting Crime Prevention Fund Donation
Prepared By
Alice White, Assistant Police Chief
Summary
The Golden Valley Crime Prevention Fund is a non profit community organization organized by Golden
Valley community members.
The Golden Valley Police Department's community engagement events such as Trunk or Treat,
National Police Week, Officer Swearing-In Ceremony and Shop with a Cop. The annual financial
support of the CPF helps enables the police department to engage with the community.
Financial or Budget Considerations
The CPF has agreed to provide up to $10,000 to the Golden V alley Police Department in 2025
Legal Considerations
N/A
Equity Considerations
N/A
Recommended Action
Motion to adopt Resolution No. 25-007 accepting 2025 crime prevention fund donations.
Supporting Documents
Resolution No. 25-007 - Accepting Crime Prevention Fund Donation for Events in 2025
41
RESOLUTION NO. 25-007
RESOLUTION ACCEPTING A DONATION FROM THE GOLDEN VALLEY CRIME
PREVENTION FUND FOR EVENTS IN 2025
WHEREAS,the City Council adopted Resolution No. 04-20 on 16, 2004, which
established a policy for the receipt of gifts; and
WHEREAS, the Resolution states that a gift of real or personal property must be
accepted by the City Council by Resolution and be approved by a two-thirds majority of
the Council. A cash donation must be acknowledged and accepted by motion with a
simple majority.
NOW THEREFORE, BE IT RESOLVED, that the City Council for the City of
Golden Valley:
1. Accepts $10,000 from the Golden Valley Crime Prevention Fund for
GVPD outreach events, sponsorships, and programs in 2025 on behalf of
the community.
2. Extends their heartfelt gratitude to the community members who generously
donate their time and financially support the Golden Valley Crime Prevention
Fund. The annual support of the Golden Valley Crime Prevention Fund helps
enable the police department to engage with the community.
Adopted by the City Council of the City of Golden Valley, Minnesota this 4
th day of
February 2025.
Roslyn Harmon, Mayor
ATTESTED:
Theresa Schyma, City Clerk
42
EXECUTIVE SUMMARY
Finance
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
February 4, 2025
Agenda Item
3F. Adopt Resolution No. 25-008 Approving a Budget Adjustment for the 2025 Capital Improvement
Plan
Prepared By
Lyle Hodges, Finance Director
Summary
The Minnesota Department of Transportation (MnDOT) will be constructing a shared-use trail on the
north side of Highway 55 in 2025 which will require the relocation of a portion of a City of Golden
Valley watermain. The project is estimated to cost up to $750,000 based on estimates for the scope of
the project and considering possible contingency funding needs. The project will include the relocation
of an adjacent watermain that the City would have desired to relocate at a future date regardless of
MnDOT's currently planned project.
The funding for this project will come from the Utility Enterprise fund. Finance has reviewed the
financial status of the Utility Enterprise fund for 2025 and considers the projected cash balance to be
sufficient to accommodate this additional project in addition to the previously approved capital
projects already planned for 2025.
Financial or Budget Considerations
Finance and Public Works along with Engineering, are requesting a expense budget increase of
$750,000 in Utility Enterprise Fund 07120 to accommodate this additional capital outlay in 2025. This
spending will be funded with existing cash resources from the Utility Enterprise Fund.
Legal Considerations
None
Equity Considerations
This proposal strives to advance the equity goals of the City by funding infrastructure, programs, and
services that provide opportunities and resources for all.
Recommended Action
Motion to adopt Resolution No. 25-008 approving the budget adjustment to add a project to the 2025
Capital Improvement Plan.
43
Supporting Documents
Resolution No. 25-008 - Approving a Budget Adjustment for the 2025 Capital Improvement Plan
44
RESOLUTION NO. 25-008
RESOLUTION APPROVING AN AMENDMENT TO THE 2025 CAPITAL PLAN AND
INCREASING THE EXPENSE BUDGET IN THE UTILITY ENTERPRISE FUND
WHEREAS, the City Council adopted Resolution No. 24-073 at the December 3,
2024 Council Meeting adopting the 2025-2034 Capital Improvement Program; and
WHEREAS, the Minnesota Department of Transportation is planning a shared use
trail project near Highway 55 requiring the City to relocate a watermain adjacent to that
project; and
WHEREAS, the funding for this project will come from the Utility Enterprise Fund,
which has sufficient capacity to pay for the project out of existing resources.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Golden
Valley approves an amendment to the 2025 Capital Improvement Plan and an increase to
the expense budget in the Utility Enterprise Fund in the amount of $750,000.
Adopted by the City Council of Golden Valley, Minnesota this 4th day of February 2025.
Roslyn Harmon, Mayor
ATTEST:
Theresa J. Schyma, City Clerk
45
EXECUTIVE SUMMARY
City Manager's Office
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
February 4, 2025
Agenda Item
3G. Adopt Resolution No. 25-009 Approving 2025 Council Appointments, Assignments, and
Reimbursements
Prepared By
Elinorah SINYEMBO, Executive Assistant
Summary
Each year, the City Council appoints its members and staff to fill several roles required by statute.
Additionally, the Council appoints its members to serve as representatives on various assignments.
The 2025 appointments are as follows:
1. Acting Mayor. Each year, the Council must appoint an Acting Mayor to fulfill the duties of Mayor
during the disability or absence of the Mayor. (Minn. Stat. § 412.121.) This duty has historically been
rotated. Listed below is the history of Mayor Pro Tem appointments and the 2025 Mayor Pro Tem
appointment:
2018 – Fonnest
2019 – Clausen
2020 – Rosenquist
2021 – Sanberg
2022 – M. Harris
2023 – La Mere-Anderson
2024 – Ginis
2025 – Rosenquist
2. Assistant Weed Inspector. Under Minnesota Statute, the Mayor acts as the weed inspector for the
City. Each year, the City appoints assistant weed inspectors (Minn. Stat. § 18.80, subd. 3 ) to carry out
the duties of weed inspector. Historically, employees of the Fire Department, Parks and Recreation
Department and the City Forester have filled this role. The assistant weed inspectors for 2025 are:
Chris Sorheim, Fire Inspector I
Al Lundstrom, Park Superintendent
Diana Preisen, City Forester
Kevin Jarta, Fire Inspector I
3. Board and Commission Liaisons. Each year, the Council appoints one Council Member to act as a
46
liaison to each Board and Commission. The Board and Commission Liaisons for 2025 are as follows:
Board of Zoning Appeals – Council Member La Mere-Anderson
Environmental Commission – Council Member Ginis
Community Services Commission – Council Member La Mere-Anderson
Open Space and Recreation Commission – Council Member Rosenquist
Planning Commission – Council Member Ginis
Diversity Equity & Inclusion Commission – Council Member Harris
Police Employment, Accountability & Community Engagement (PEACE) – Mayor Harmon
4. Other Assignments. Each year, the Council assigns Council Members to serve as representatives on
various other assignments. These appointments are for a one-year term. (Golden Valley City Code
Section 2-43(b)) The Council appointments for 2025 are as follows:
169 Corridor Committee – Council Member Rosenquist
Beyond the Yellow Ribbon Campaign – Mayor Harmon
Golden Valley Business Council – Council Member Harris (Delegate); Council Member La Mere-
Anderson (Alternate)
Golden Valley Historical Society Board – Council Member La Mere-Anderson
Highway 55 Bus Rapid Transit – Council Member Rosenquist
Hopkins School District 270 Caring Youth Committee – Council Member Ginis
(Delegate); Council Member Rosenquist (Alternate)
Hopkins School District 270 Cities Joint Meetings – Council Member Ginis (Delegate); Council
Member Rosenquist (Alternate)
Legislative Liaison and Spokesperson – Mayor Harmon (Delegate); Council Member Ginis
(Alternate)
Metro Cities – Mayor Harmon (Delegate); Council Member Harris (Alternate)
LMC – Varies
Minneapolis Regional Chamber of Commerce – Council Member Harris
Municipal Legislative Commission – Mayor Harmon (Delegate); Council Member Harris
(Alternate)
Northwest Suburbs Cable Communications/ CCX – Council Member Harris
Regional Council of Mayors – Mayor Harmon
Robbinsdale School District 281 Government Advisory Committee – Mayor Harmon
Sochacki Park Governance Policy Board – Council Member Rosenquist (Delegate); Mayor
Harmon (Alternate)
5. Westopolis. Periodically, the City Council appoints a representative to the Westopolis Board (the
Saint Louis Park Visitors and Convention Bureau). Historically, this role has been filled by the City
Manager. The appointment to Westopolis for 2025 is as follows:
Westopolis Board – Mayor or City Manager
Financial or Budget Considerations
Under City Code, Section 2-43 , the Mayor and Council are paid $50 for each meeting they are directed
or designated to attend, up to a maximum of $150 per month. Where a delegate and alternate are
appointed, the delegate is eligible for payment for all meetings they attend. The alternate is eligible
for payment for all meetings they attend that the delegate does not attend. The Ordinance requires
47
the Council to outline the method for approval of meetings by resolution.
Legal Considerations
This item does not require legal review.
Equity Considerations
The City recognizes the historical and present disparities perpetuated by its structures, policies, and
procedures burdened by different communities, particularly within Black, Indigenous and People of
Color communities. The City Council is dedicated to examining practices and frameworks to dismantle
inequity and barriers. While serving as liaisons and delegates to various boards, commissions, and
committees, the Council is mindful to view their assignments through an equity lens.
The City Council provides input to these committees and are aware of the impact their directives can
have in dismantling barriers, providing resources, and enhancing opportunities for all residents and
visitors to the City of Golden Valley.
Recommended Action
Motion to Adopt Resolution No. 25-009 Approving 2025 Council Appointments, Assignments, and
Reimbursements.
Supporting Documents
Resolution No. 25-009 - Approving Council Appointments, Assignments, and Reimbursements
for 2025
48
RESOLUTION NO. 25-009
RESOLUTION FOR APPROVAL OF ADDITIONAL ASSIGNMENTS AND MEETINGS
PAYMENT ATTENDED BY THE MAYOR AND COUNCIL
WHEREAS,each year the City Council assigns Council Members to serve as
representatives on various Committees and Subcommittees; and
WHEREAS, Golden Valley City Code Section 2-43(b) states "In addition to their salaries,
the Mayor and Council shall be paid $50 for each meeting they are directed or designated to
attend, up to a maximum of $150 per month. The method for approval of meetings shall be
outlined by resolution of the Council"; and
WHEREAS, at the February 4, 2025, City Council meeting, the Council approved
assignments to the following:
169 Corridor Committee
Beyond the Yellow Ribbon Campaign
Golden Valley Business Council
Golden Valley Historical Society Board
Highway 55 Bus Rapid Transit
Hopkins School District 270 Caring
Youth Committee
Hopkins School District 270 Cities Joint
Meetings
League of Minnesota Cities
Legislative Liaison and Spokesperson
Metro Cities
Minneapolis Regional Chamber of
Commerce
Minneapolis Water Advisory Board
Municipal Legislative Commission
Northwest Suburbs Cable
Communications/ CCX
Regional Council of Mayors
Robbinsdale School District 281
Government Advisory Committee
Sochacki Park Governance Policy Board
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Golden Valley
that it hereby approves payment to the Mayor and Council for attendance at the above listed
meetings pursuant to City Code Section 2-43(b) and that payment shall be made upon
submission of proof of attendance at the meeting to the City Manager. Where a delegate and
alternate are appointed, the delegate is eligible to be paid for all meetings they attend. The
alternate is eligible for payment for all meetings they attend that the delegate does not attend.
Adopted by the City Council of Golden Valley, Minnesota this 4
th day of February 2025.
______________________
Roslyn Harmon, Mayor
ATTEST:
_______________________
Theresa Schyma, City Clerk
49
EXECUTIVE SUMMARY
Legal
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
February 4, 2025
Agenda Item
6A. Review of Council Calendar
Prepared By
Theresa Schyma, City Clerk
Summary
The Council will review upcoming city meetings, events, and holiday closures.
Legal Considerations
This item does not require legal review.
Equity Considerations
This item does not require equity review.
Recommended Action
No action is required on this item.
Supporting Documents
Review of Council Calendar
50
Review of Council Calendar
Event Event Time Location
FEBRUARY
Sunday, February 9
Winter Market in the Valley (Indoors)10:00 AM – 1:00 PM Brookview
Bassett Creek Room
Tuesday, February 11
HRA Work Session (if necessary)6:30 PM Council Conference Room
Council Work Session 6:30 PM Council Conference Room
Monday, February 17
City Offices Closed for Observance of Presidents' Day
Tuesday, February 18
City Council Meeting 6:30 PM Council Chambers
Sunday, February 23
West Metro Home Remodeling Fair 10:30 AM - 3:00 PM Eisenhower Community Center1001 MN-
7, Hopkins, MN
MARCH
Tuesday, March 4
HRA Meeting (if necessary)6:30 PM Council Chambers
City Council Meeting 6:30 PM Council Chambers
Thursday, March 6
Golden Valley Business Connections 8:00 AM - 9:30 AM MRA - The Management Association,
5980 Golden Hills Drive
Sunday, March 9
Winter Market in the Valley (Indoors)10:00 AM – 1:00 PM Brookview
Bassett Creek Room
Tuesday, March 11
HRA Work Session (if necessary)6:30 PM Council Conference Room
Council Work Session 6:30 PM Council Conference Room
51