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2025-02-04 - AGE - City Council Regular Meeting February 4, 2025 — 6:30 PM Golden Valley City Hall Council Chambers 1.Call to Order 1A.Pledge of Allegiance and Land Acknowledgement 1B.Proclamation Honoring Black History Month 2.Additions and Corrections to Agenda 3.Consent Agenda Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. 3A.Approval of City Council Meeting Minutes 3B.Approval of City Check Registers 3C.Licenses: 3C.1.Approve New Massage Establishment License - Serenity Acupuncture 3C.2.Approve New Massage Establishment License - A Velvet Touch Massage & Wellness 3D.Bids, Quotes, and Contracts: 3D.1.Approve Contract for Pedestrian Crossing Policy Development with SEH, Inc. 3D.2.Adopt Resolution No. 25-006 Approving Cooperative Funding Agreement for the Highway 55 Bus Rapid Transit (BRT) Study 3E.Grants and Donations: 3E.1.Adopt Resolution No. 25-007 Accepting Crime Prevention Fund Donation 3F.Adopt Resolution No. 25-008 Approving a Budget Adjustment for the 2025 Capital Improvement Plan 3G.Adopt Resolution No. 25-009 Approving 2025 Council Appointments, Assignments, and Reimbursements 4.Public Hearing - None. CITY COUNCIL REGULAR MEETING AGENDA Members of the public may attend this meeting in-person, watch on cable channel 16, or stream on CCXmedia.org. The public can make in-person statements during public comment sections, including the public forum beginning at 6:20 pm. Individuals may provide public hearing testimony remotely by emailing a request to the City Clerk's office at cityclerk@goldenvalleymn.gov by 3 p.m. on the day of the meeting. City of Golden Valley City Council Regular Meeting February 4, 2025 — 6:30 PM 1 5.Old Business - None. 6.New Business 6A.Review of Council Calendar 6B.Mayor and Council Communications 1. Other Committee/Meeting updates 7.Adjournment City of Golden Valley City Council Regular Meeting February 4, 2025 — 6:30 PM 2 EXECUTIVE SUMMARY Human Resources 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting February 4, 2025 Agenda Item 1B. Proclamation Honoring Black History Month Prepared By Seth Kaempfer, Equity and Inclusion Manager Summary February is celebrated as Black History Month. This month is about celebrating the powerful, transformative contributions the Black community has made and continues to make in arts, music, law, literature, science, education, entertainment, politics, and other endeavors. Black History Month calls into focus the immutable, intersectional, and longitudinal impact of the Black community, past, present, and future. This proclamation calls upon the community in Golden Valley to collectively acknowledge the social construct of race and its usage to dehumanize, brutalize, and legally and systemically relegate the Black Community. Additionally, the City calls community to recognize and confront racial inequities, leading to liberation and celebration. Black history is foundational in the history of the United States, Minnesota, and Golden Valley. Legal Considerations Legal review not required. Equity Considerations This proclamation aligns with the City's commitment to diversity, equity, and inclusion and the City's welcome statement. The City supports and honors individuals of all backgrounds and believes it is critical to acknowledge celebrations such as Black History Month to both educate community and staff as well as create space for belonging of this richly diverse community. Recommended Action Present proclamation honoring the month of February as Black History Month. Supporting Documents Proclamation for Black History Month 3 CITY OF GOLDEN VALLEY PROCLAMATION HONORING BLACK HISTORY MONTH FEBRUARY 1 – 28, 2025 WHEREAS, in 1926, Dr. Carter G. Woodsen, a Harvard scholar, established the observance of Negro History Week to call upon institutions of education and communities to broaden the nation’s consciousness of the contributions of the Black community as foundational to the history of the United States; and WHEREAS, the focus on Black history grew with the various movements for equity and justice, specifically the Civil Rights Movement, expanding and evolving from one week to Black History Month; and WHEREAS, Black History Month celebrates the powerful, transformative contributions the Black community has made and continues to make in arts, music, law, literature, science, education, entertainment, politics, and other endeavors; and WHEREAS, Black History Month is an opportunity to call into focus the immutable, intersecting, and longitudinal impact of the Black community past, present, and future; WHEREAS, Black History is a time to acknowledge the social construct of race and its usage to dehumanize, brutalize, and legally and systemically relegate the Black Community; WHEREAS, in its commitment to racial equity, the City of Golden Valley must recognize and confront racial inequities, leading to liberation and celebration. WHEREAS, in 2025, Black History Month honors the theme “African Americans and Labor”, which is established by the Association for the Study of African American Life and History. NOW, THEREFORE, BE IT RESOLVED,that the City Council of the City of Golden Valley does hereby proclaim the month of February as “Black History Month” and call upon the people of the Golden Valley to recognize the contributions made by members of the Black community and to actively promote the principles of equality, equity, liberty, and justice. I, Mayor Roslyn Harmon, proudly certify this proclamation with my signature and the seal of the City of Golden Valley on February 4 th, 2025. _____________________________ Roslyn Harmon, Mayor 4 EXECUTIVE SUMMARY Legal 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting February 4, 2025 Agenda Item 3A. Approval of City Council Meeting Minutes Prepared By Theresa Schyma, City Clerk Summary The following minutes are available to view on the City's public Laserfiche site : January 7, 2025 Regular City Council Meeting January 14, 2025 Special City Council Closed Executive Session January 21, 2025 Regular City Council Meeting January 28, 2025 City Council Annual Visioning Session A direct link to the folder with the documents referenced above is: http://weblink.ci.golden-valley.mn.us/WebLink/Browse.aspx? id=1056192&dbid=0&repo=GoldenValley Legal Considerations This item did not require legal review. Equity Considerations This item did not require equity review. Recommended Action Motion to approve City Council meeting minutes as submitted. 5 EXECUTIVE SUMMARY Administrative Services 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting February 4, 2025 Agenda Item 3B. Approval of City Check Registers Prepared By Jennifer Hoffman, Accounting Manager Summary Approval of the check register for various vendor claims against the City of Golden Valley. Document is located on city website at the following location: https://weblink.ci.golden- valley.mn.us/WebLink/Browse.aspx?id=1055278&dbid=0&repo=GoldenValley The check register(s) for approval: 01-22-2025 Check Register 01-29-2025 Check Register Financial or Budget Considerations The check register is attached with the financing sources at the front of the document. Each check has a program code(s) where it was charged. Legal Considerations Not Applicable Equity Considerations Not Applicable Recommended Action Motion to authorize the payment of the bills as submitted. 6 EXECUTIVE SUMMARY City Manager's Office 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting February 4, 2025 Agenda Item 3C.1. Approve New Massage Establishment License - Serenity Acupuncture Prepared By Theresa Schyma, City Clerk Summary Shannon Moy, owner of Serenity Acupuncture, has applied for a new massage establishment license so that separate and distinct massage services can be offered at their business located at 810 North Lilac Drive, Suite 104. Background checks and zoning verification were completed successfully. The City Clerk has reviewed the application and finds the documents are in order and sees no reason to deny the license. The new license will be effective through December 31, 2025. Financial or Budget Considerations Fees received are budgeted and help to defray costs the City incurs to administer and process new licenses. No licenses are issued until payment is received in full. Legal Considerations This item does not require legal review. Equity Considerations This item does not require equity review. Recommended Action Motion to approve the issuance of a massage establishment license to Serenity Acupuncture, 810 North Lilac Drive, Suite 104. 7 EXECUTIVE SUMMARY City Manager's Office 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting February 4, 2025 Agenda Item 3C.2. Approve New Massage Establishment License - A Velvet Touch Massage & Wellness Prepared By Theresa Schyma, City Clerk Summary Vellvet Jones, owner of A Velvet Touch Massage & Wellness, has applied for a new massage establishment license that would operate at 5851 Duluth Street, Suite 113. Background checks and zoning verification were completed successfully. The City Clerk has reviewed the application and finds the documents are in order and sees no reason to deny the license. The new license will be effective through December 31, 2025. Financial or Budget Considerations Fees received are budgeted and help to defray costs the City incurs to administer and process new licenses. No licenses are issued until payment is received in full. Legal Considerations This item does not require legal review. Equity Considerations This item does not require equity review. Recommended Action Motion to approve the issuance of a massage establishment license to A Velvet Touch Massage & Wellness, 5851 Duluth Street, Suite 113. 8 EXECUTIVE SUMMARY Community Development 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting February 4, 2025 Agenda Item 3D.1. Approve Contract for Pedestrian Crossing Policy Development with SEH, Inc. Prepared By Michael Ryan, City Engineer Caleb Brolsma, Assistant City Engineer; Jacquelyn Kramer, Senior Planner Summary Safe and equitable pedestrian crossings are vital to the future of the City's multimodal transportation network. Safe crossings enhance public health and quality of life, and they provide connectivity to neighborhoods and essential services. Developing and implementing a data-driven, equitable Pedestrian Crossing Policy will improve the City's public realm for all ages and abilities. Throughout this project, City staff represented from multiple departments will work closely with SEH, Inc. to discuss pedestrian experiences in the City, pedestrian crossing layout and design techniques, industry standards and best practices, long-term goals, cost considerations, and outcomes for various communities. This process includes data gathering, creating uniform criteria and decision structures for pedestrian crossing treatments, and developing a formal procedure for ongoing implementation. The policy will consist of a flow chart to advise specific locations where pedestrian crossings treatments are warranted, methods to prioritize improvements, and an objective framework of pedestrian and traffic variables to inform specific recommendations. Financial or Budget Considerations The proposed contract value is estimated as a not-to-exceed fee of $30,855. This cost is included within the proposed 2025 General Engineering Fund 1420 for Traffic Engineering and consulting services. Legal Considerations The City Attorney has reviewed and approved the Pedestrian Crossing Policy Professional Services Agreement. Equity Considerations The City’s work to develop a Pedestrian Crossing Policy is consistent with the unbiased programs and services pillar of the City’s Equity Plan. Pedestrian crossing policies provide unbiased evaluations of crossing locations, ensuring that the City's public realm is accessible and safe for all ages and abilities. This policy will consider pedestrian safety improvements that can disproportionally affect vulnerable members of the community and improve connectivity between communities and services. 9 Recommended Action Motion to Approve Contract for Pedestrian Crossing Policy Development with SEH, Inc. Majority vote needed. Supporting Documents Professional Services Agreement - Pedestrian Crossing Policy 10 1 PROFESSIONAL SERVICES AGREEMENT ENGINEERING SERVICES THIS AGREEMENT is made this February 4, 2025 (“Effective Date”) by and between Short Elliott Hendrickson, Inc., a Minnesota corporation with its principal office at 3535 Vadnais Center Drive, St. Paul, MN 55110-3507 (“Consultant”), and the City of Golden Valley, Minnesota, a Minnesota municipal corporation located at 7800 Golden Valley Road, Golden Valley, MN 55427 (the “City”): RECITALS A. Consultant is engaged in the business of providing professional engineering consulting services. B. The City desires to hire Consultant to provide pedestrian crossing policy and engineering services for the Community Development Department. C. Consultant represents that it has the professional expertise and capabilities to provide the City with the requested professional services. D. The City desires to engage Consultant to provide the services described in this Agreement and Consultant is willing to provide such services on the terms and conditions in this Agreement. NOW, THEREFORE, in consideration of the terms and conditions expressed in this Agreement, the City and Consultant agree as follows: AGREEMENT 1. Services. Consultant agrees to provide the City with professional consulting services as described in the attached Exhibit A (the “Services”) at the locations depicted in the attached Exhibit B. Exhibits A and B shall be incorporated into this Agreement by reference. All Services shall be provided in a manner consistent with the level of care and skill ordinarily exercised by professionals currently providing similar services. Consultant may reasonably rely on information and documents provided by or through the City. 2. Time for Completion. The Services shall be completed on or before July 1, 2025, provided that the parties may extend the stated deadline upon mutual written agreement. This Agreement shall remain in force and effect commencing from the Effective Date and continuing until the completion of the project, unless terminated by the City or amended pursuant to the Agreement. 3. Consideration. The City shall pay Consultant for the Services on an hourly basis and for necessary out-of-pocket expenses at the rates set forth in Consultant’s fee schedule, attached hereto as Exhibit C. Consultant’s total compensation for the Services, including hourly fees and expenses, shall not exceed $30,855. The consideration shall be for both the Services performed by Consultant and any and all expenses incurred by Consultant in performing the Services. The City shall make progress payments to Consultant on a monthly basis. Consultant shall submit statements to the City containing a detailed list of project labor and hours, rates, titles, and amounts undertaken by Consultant during the relevant billing period. The City shall pay Consultant within thirty-five (35) days after Consultant’s statements are submitted. 11 2 4. Approvals. Consultant shall secure the City’s written approval before making any expenditures, purchases, or commitments on the City’s behalf beyond those listed in the Services. The City’s approval may be provided via electronic mail. 5. Termination. Notwithstanding any other provision herein to the contrary, this Agreement may be terminated as follows: a. The parties, by mutual written agreement, may terminate this Agreement at any time; b. Consultant may terminate this Agreement in the event of a breach of the Agreement by the City upon providing thirty-five (35) days’ written notice to the City; c. The City may terminate this Agreement at any time at its option, for any reason or no reason at all; or d. The City may terminate this Agreement immediately upon Consultant’s failure to have in force any insurance required by this Agreement. In the event of a termination, the City shall pay Consultant for Services performed to the date of termination and for all costs or other expenses incurred prior to the date of termination. 6. Amendments. No amendments may be made to this Agreement except in a writing signed by both parties. 7. Remedies. In the event of a termination of this Agreement by the City because of a breach by Consultant, the City may complete the Services either by itself or by contract with other persons or entities, or any combination thereof. These remedies provided to the City for breach of this Agreement by Consultant shall not be exclusive. The City shall be entitled to exercise any one or more other legal or equitable remedies available because of Consultant’s breach. 8. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Consultant agrees that the books, records, documents, and accounting procedures and practices of Consultant, that are relevant to this Agreement or transaction, are subject to examination by the City and the state auditor or legislative auditor for a minimum of six years. Consultant shall maintain such records for a minimum of six years after final payment. The parties agree that this obligation will survive the completion or termination of this Agreement. 9. Indemnification. To the fullest extent permitted by law, Consultant, and Consultant's successors or assigns, agree to protect, defend, indemnify, save, and hold harmless the City, its officers, officials, agents, volunteers, and employees from any and all claims; lawsuits; causes of actions of any kind, nature, or character; damages; losses; and costs, disbursements, and expenses of defending the same, including but not limited to reasonable attorneys’ fees, professional services, and other technical, administrative or professional assistance to the extent resulting from or arising out of Consultant’s (or its subcontractors, agents, volunteers, members, invitees, representatives, or employees) negligent performance of the duties required by or arising from this Agreement, or caused in whole or in part by any negligent act or omission or willful misconduct by Consultant, or arising out of Consultant’s failure to obtain or maintain the insurance required by this Agreement. Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation of liability to which the City is entitled. The parties agree that these indemnification obligations shall survive the completion or termination of this Agreement. 12 3 10. Insurance. Consultant shall maintain reasonable insurance coverage throughout this Agreement. Consultant agrees that before any work related to the approved project can be performed, Consultant shall maintain at a minimum: A. Workers’ Compensation and Employers’ Liability 1. Coverage A: Per state statute 2. Coverage B: $500,000 each accident $500,000 Disease – policy limit $500,000 Disease – each employee B. Commercial General Liability 1. $2,000,000 General Aggregate 2. $2,000,000 Products—Completed Operations Aggregate 3. $1,000,000 Each Occurrence 4. $1,000,000 Personal Injury C. Commercial Automobile Liability 1. $1,000,000 Combined single limit bodily injury and property damage. The Commercial Automobile Liability shall provide coverage for the following automobiles: i. All owned automobiles ii. All non-owned automobiles iii. All hired automobiles D. Umbrella Liability 1. $10,000,000 Each claim 2. $10,000,000 Annual aggregate The umbrella liability shall provide excess limits for the commercial general liability policies. E. Professional and Pollution Incident Liability Professional liability insurance including pollution incident liability coverage with limits in an amount of not less than: 1. $5,000,000 per claim 2. $5,000,000 annual aggregate Consultant shall provide the City with a current certificate of insurance including the following language: “The City of Golden Valley is named as an additional insured with respect to the commercial general liability, business automobile liability and umbrella or excess liability, as required by this Agreement. The umbrella or excess liability policy follows form on all underlying coverages.” Such certificate of liability insurance shall list the City as an additional insured and contain a statement that such policies of insurance shall not be canceled or amended unless 30 days’ written notice is provided to the City, or 10 days’ written notice in the case of non-payment. 13 4 11. Assignment. Neither the City nor Consultant shall assign or transfer any rights under or interest (including, but without limitation, moneys that may become due or moneys that are due) in this Agreement without the prior written consent of the other except to the extent that the effect of this limitation may be restricted by law. Any assignment in violation of this provision is null and void. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall prevent Consultant from employing such independent consultants, associates, and subcontractors, as it may deem appropriate to assist it in the performance of the Services required by this Agreement. Any instrument in violation of this provision is null and void. 12. Independent Contractor. Consultant is an independent contractor. Consultant’s duties shall be performed with the understanding that Consultant has special expertise as to the services which Consultant is to perform and is customarily engaged in the independent performance of the same or similar services for others. Consultant shall provide or contract for all required equipment and personnel. Consultant shall control the manner in which the services are performed; however, the nature of the Services and the results to be achieved shall be specified by the City. The parties agree that this is not a joint venture and the parties are not co-partners. Consultant is not an employee or agent of the City and has no authority to make any binding commitments or obligations on behalf of the City except to the extent expressly provided in this Agreement. All services provided by Consultant pursuant to this Agreement shall be provided by Consultant as an independent contractor and not as an employee of the City for any purpose, including but not limited to: income tax withholding, workers' compensation, unemployment compensation, FICA taxes, liability for torts and eligibility for employee benefits. 13. Compliance with Laws. Consultant shall exercise due professional care to comply with applicable federal, state and local laws, rules, ordinances and regulations in effect as of the date Consultant agrees to provide the Services. Consultant’s guests, invitees, members, officers, officials, agents, employees, volunteers, representatives, and subcontractors shall abide by the City’s policies prohibiting sexual harassment and tobacco, drug, and alcohol use as defined on the City’s Tobacco, Drug, and Alcohol Policy, as well as all other reasonable work rules, safety rules, or policies, and procedures regulating the conduct of persons on City property, at all times while performing duties pursuant to this Agreement. Consultant agrees and understands that a violation of any of these policies, procedures, or rules constitutes a breach of the Agreement and sufficient grounds for immediate termination of the Agreement by the City. 14. Entire Agreement. This Agreement, any attached exhibits, and any addenda signed by the parties shall constitute the entire agreement between the City and Consultant, and supersedes any other written or oral agreements between the City and Consultant. This Agreement may only be modified in a writing signed by the City and Consultant. If there is any conflict between the terms of this Agreement and the referenced or attached items, the terms of this Agreement shall prevail. If there is any conflict between this Agreement and Exhibits A or B, the terms of this Agreement shall prevail. 15. Third Party Rights. The parties to this Agreement do not intend to confer any rights under this Agreement on any third party. 16. Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be mediated with a mutually acceptable third-party neutral within 90 days of either party giving notice to the other of a dispute, controversy or claim. If such mediation is unsuccessful, the dispute, controversy, or claim shall be heard in the state or federal courts of Hennepin County, Minnesota, and all 14 5 parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. 17. Conflict of Interest. Consultant shall use reasonable care to avoid conflicts of interest and appearances of impropriety in its representation of the City. In the event of a conflict of interest, Consultant shall advise the City and either secure a waiver of the conflict, or advise the City that it will be unable to provide the requested Services. 18. Work Products and Ownership of Documents. All records, information, materials, and work product, including, but not limited to the completed reports, data collected from or created by the City or the City’s employees or agents, raw market data, survey data, market analysis data, and any other data, work product, or reports prepared or developed in connection with the provision of the Services pursuant to this Agreement shall become the property of the City, but Consultant may retain reproductions of such records, information, materials and work product. Regardless of when such information was provided or created, Consultant agrees that it will not disclose for any purpose any information Consultant has obtained arising out of or related to this Agreement, except as authorized by the City or as required by law. Notwithstanding the foregoing, nothing in this Agreement shall grant or transfer any rights, title or interests in any intellectual property created by Consultant prior to the Effective Date of this Agreement; however, to the extent Consultant generates reports or recommendations for the City using proprietary processes or formulas, Consultant shall provide the City (1) factual support for such reports and recommendations; (2) a detailed explanation of the method used and data relied upon to arrive at the recommendation; and (3) a detailed explanation of the rationale behind the methodology used. All of the obligations in this paragraph shall survive the completion or termination of this Agreement. Any reuse of the records, information, materials, or work product without written verification or adaptation by Consultant will be at the City’s sole risk and without liability or legal exposure to Consultant. 19. Agreement Not Exclusive. The City retains the right to hire other professional service providers for this or other matters, in the City’s sole discretion. 20. Data Practices Act Compliance. Any and all data provided to Consultant, received from Consultant, created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. Consultant agrees to notify the City within three business days if it receives a data request from a third party. This paragraph does not create a duty on the part of Consultant to provide access to public data to the public if the public data are available from the City, except as required by the terms of this Agreement. These obligations shall survive the termination or completion of this Agreement. 21. No Discrimination. Consultant agrees not to discriminate in providing products and services under this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, gender, gender identity, gender expression, status with regard to public assistance, or religion. Violation of any part of this provision may lead to immediate termination of this Agreement. Consultant agrees to comply with Americans with Disabilities Act as amended (“ADA”), section 504 of the Rehabilitation Act of 1973, and the Minnesota Human Rights Act, Minnesota Statutes, Chapter 363A. Consultant agrees to hold harmless and indemnify the City from costs, including but not limited to damages, reasonable attorneys’ fees and staff time, in any action or proceeding brought alleging a violation of these laws by Consultant or its guests, invitees, members, officers, officials, agents, employees, volunteers, representatives and subcontractors. Upon request, Consultant shall provide accommodation to allow individuals with 15 6 disabilities to participate in all Services under this Agreement. Consultant agrees to utilize its own auxiliary aid or service in order to comply with ADA requirements for effective communication with individuals with disabilities. 22. Authorized Agents. The City’s authorized agent for purposes of administration of this contract is Caleb Brolsma, Assistant City Engineer, or designee. Consultant’s authorized agent for purposes of administration of this contract is Erin Jordan, or designee who shall perform or supervise the performance of all Services. 23. Notices. Any notices permitted or required by this Agreement shall be deemed given when personally delivered or upon deposit in the United States mail, postage fully prepaid, certified, return receipt requested, addressed to: CONSULTANT THE CITY Short Elliott Hendrickson, Inc. Erin Jordan, PE 3535 Vadnais Center Drive St. Paul, MN 55110-3507 ejordan@sehinc.com City of Golden Valley Caleb Brolsma, EIT 7800 Golden Valley Road Golden Valley, MN 55427 mryan@goldenvalleymn.gov or such other contact information as either party may provide to the other by notice given in accordance with this provision. 24. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver of any other provisions or any other or further breach, and no such waiver shall be effective unless made in writing and signed by an authorized representative of the party to be charged with such a waiver. 25. Headings. The headings contained in this Agreement have been inserted for convenience of reference only and shall in no way define, limit or affect the scope and intent of this Agreement. 26. Payment of Subcontractors. Consultant agrees that it must pay any subcontractor within 10 days of the Consultant’s receipt of payment from the City for undisputed Services provided by the subcontractor. Consultant agrees that it must pay interest of 1-1/2 percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the Consultant shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from Consultant must be awarded its costs and disbursements, including attorneys’ fees, incurred in bringing the action. 27. Publicity. At the City’s request, the City and Consultant shall develop language to use when discussing the Services. Consultant agrees that Consultant shall not release any publicity regarding the Services or the subject matter of this Agreement without prior consent from the City. Consultant shall not use the City’s logo or state that the City endorses its services without the City’s advanced written approval. 28. Severability. In the event that any provision of this Agreement shall be illegal or otherwise unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full force and effect. 16 7 29. Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that they are duly authorized to sign on behalf of their respective organization. In the event Consultant did not authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties and liability of Consultant, described in this Agreement, personally. 30. Counterparts and Electronic Communication. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. This Agreement may be transmitted by electronic mail in portable document format (“pdf”) and signatures appearing on electronic mail instruments shall be treated as original signatures. 31. Recitals. The City and Consultant agree that the Recitals are true and correct and are fully incorporated into this Agreement. IN WITNESS WHEREOF, the City and Consultant have caused this Professional Services Agreement to be executed by their duly authorized representatives in duplicate on the respective dates indicated below. SHORT ELLIOTT HENDRICKSON, INC.: CITY OF GOLDEN VALLEY: By: _________________________________ Name: ______________________________ Title: _______________________________ By: _________________________________ Roslyn Harmon, Mayor By: _________________________________ Noah Schuchman, City Manager 17 8 EXHIBIT A SCOPE OF SERVICES 18 Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 SEH is 100% employee-owned | sehinc.com | 651.490.2000 | 800.325.2055 | 888.908.8166 fax January 24, 2025 RE: City of Golden Valley, Minnesota Pedestrian Crossing Policy SEH Pursuit No. GOLDV 182037 Caleb Brolsma, EIT Assistant City Engineer City of Golden Valley 7800 Golden Valley Road Golden Valley, Minnesota 55427 Dear Mr. Brolsma: This letter is our proposal to assist the City of Golden Valley with the development of a Pedestrian Crossing Policy along with crossing analyses at identified key intersections throughout the City. BACKGROUND Minnesota State Law requires that motorists stop for pedestrians crossing roadways at intersections and in crossings. However, the challenge lies in the fact that pedestrians and motorists often lack a shared understanding of the law and their respective responsibilities. To enhance safety in the public roadway environment, efforts are necessary to raise awareness about these responsibilities. In response to the City’s request for information from SEH’s previous crossing policy work and their request to develop a crossing policy for the City, we have developed the following scope of work for this project. The scope is well-defined and considers the collaborative efforts between SEH and the City for the entire project. Additionally, the scope allows flexibility to optimize resource utilization for both SEH and City staff. The scope of work outlined here applies exclusively to City streets. County and State roads are excluded from this policy. Hennepin County administers its own pedestrian policy for crossings within its right-of- way. This understanding will be reflected in the draft and final policy documents as described in Task 4. SCOPE OF WORK Task 1 – Project Management, Administration and Meetings This task consists of general project management including coordination, monthly invoices, and schedule updates. Up to three (3) virtual project meetings associated with this task will include: 1. Meeting #1 (Kickoff): Discuss general and specific concerns regarding pedestrian crossings, experiences, techniques, and costs. We anticipate that this meeting will include City Staff such as members from the Community Development Department and Traffic Safety Committee. The primary purpose will be to discuss the pedestrian crossing criteria most desirable and applicable for Golden Valley. 2. Meeting #2: Review the preliminary results/draft policy (Task 4) and discuss comments that can be incorporated into the final policy (Task 4). 3. Meeting #3: Review the final policy and recommendations prior to publishing for the public. 19 Caleb Brolsma, EIT January 24, 2025 Page 2 Task 2 – Data Collection Our project team has created a comparison matrix that summarizes pedestrian crossing policy information from various agencies and cities based on previous work efforts. As part of Task 2, we will enhance the matrix to include recent policy changes, including policies developed for the Cities of Edina and Maplewood, and up to three other nearby agencies or communities. This review will include correspondence via email or phone with each partner community to gather policy information and lessons learned that can be incorporated into Golden Valley’s policy. The team will also utilize GIS data from the City to identify ranges of traffic volumes. This data will be used to prescribe appropriate treatments specific to the traffic volumes found on the City’s street network. Task 3 – Establish Crossing Criteria In terms of crossings and their safety features, there are different levels of protection. These range from crossings with no markings (present at all intersections) to varied pavement markings, signing, varied warning flashers (including in-pavement), geometric changes, and traffic signal control. The basis for the level of control is often not readily quantifiable but contains consideration for the presence of pedestrian facilities and generators such as schools, recreational areas, trails, downtown areas, environmental justice areas, social equity factors, and the downtown area. Other considerations include pedestrian delay crossing the street, the number of vehicle travel lanes, the vehicle travel speed, the traffic volume, lighting, and sight distance for motorists and pedestrians. The traffic volume directly relates to gaps in traffic, which is what is ultimately needed for a safe pedestrian crossing. The project team will work with City staff to identify how to best apply these factors in the draft criteria. Task 4 – Draft and Final Policy and Reporting The feedback from the City will be used to formulate a draft policy including crossing criteria for review and comment. The SEH team will develop a brief summary of Policy benefits and burdens (e.g., financial, pedestrian/bicyclists, traffic, residents, schools, businesses, parks, vulnerable communities, etc.). As part of the draft policy development, the policy will be tested for up to five (5) locations identified by the City to ensure that it is representative of the City’s desired approach and decision-making, as appropriate. These locations may be places where markings have already been installed, are often requested for installation or are of interest to staff for comparison purposes. The SEH team will not collect data but will review the locations using online tools and aerial images where available and review additional data provided by the City to compare to the draft policy criteria. The Draft Pedestrian Crossing Policy, including crossing criteria, will be presented to the City at Meeting #2 for discussion and review/comment. The Policy will include the following components: · Purpose · Policy · Authority · Definitions · Treatment Options · Treatment Flowchart and Decision Guide Table · Summary of Community Benefits and Burdens* *Benefits/burdens summary is recommended to be a ½ to 1-page summary that provides the topic, benefit, and burden in an easy-to-ready format with brief descriptions that the policy creates for different perspectives. The summary table is assumed to be excluded from published deliverables. 20 Caleb Brolsma, EIT January 24, 2025 Page 3 Revisions will be made to the policy based on comments received and direction from the City and will be presented to the City at Meeting #3. PROJECT TEAM The project team members all worked on the recent Steele County and Cities Burnsville, Edina and Maplewood Pedestrian Crossing Policies completed by SEH. Justin Anibas, PE, PTOE will serve as SEH’s Project Manager, supported by Krista Palmer, PE (Assistant Project Manager), Heather Kienitz, PE (Sr. Traffic Engineer), and Chelsea Moore Ritchie, AICP (Multimodal Planner). DELIVERABLES Task Deliverable(s) Task 1 – Project Management, Administration and Meetings Monthly invoices, schedule updates, meeting agendas, material, and minutes Task 2 – Data Collection Policy comparison matrix, interview summary documentation Task 3 – Establish Crossing Criteria Draft and final crossing criteria Task 4 – Draft and Final Policy and Reporting Draft and final policy SCHEDULE OF WORK February 2025 Notice to proceed/Meeting #1 April 4, 2025 Establish crossing criteria (Task 3) May 2, 2025 Draft policy (Task 4) Receive comments/Meeting #2 by May 16 May 30, 2025 Provide Final Policy and Conduct Meeting #3 June 2025 City Council Policy Adoption PROPOSED FEES We propose to complete the services as defined above within the proposed schedule for the Pedestrian Crossing Policy for an estimated maximum fee of $30,855. Fees for these proposed services will be based on actual hours spent at current billing rates plus the actual cost of reimbursable expenses up to the maximum fee amount except as otherwise approved by the City. We look forward to working with you on this project. If you have any questions, please contact me at 651.256.1054 or via email at ejordan@sehinc.com. If you agree with the terms of this letter, please sign below and return one signed copy to us for our files and as notice to proceed. Sincerely, SHORT ELLIOTT HENDRICKSON INC. Erin Jordan, PE Associate | Project Manager Attachments: · Project Hours/Fee Spreadsheet x:\fj\g\goldv\171036\1-genl\10-setup-cont\03-proposal\02 2025 crossing policy proposal\golden valley crossing policy letter agreement.v4.docx 21 EXHIBIT B LOCATION OF WORK 22 M edic in e LakeBranc h IkePondColonial PondOttawa PondGlen-woodPondEgretPondDuluthNorthPondLilacPondDuluthPondSt.CroixPondChicago PondLilacPondPond CTurners PondGlen 1 PondDuckPondLoop EPondLoop FPondSweeney LakeWirth LakeTwin LakeBassettCreekHampshire PondDecolaPond AWest RingPondCortlawn PondDecolaPonds B & CWestwood LakeSchaperPondSouthRicePondEast RingPondBassett CreekDecolaPondEDecolaPond FBreckPondNatchezPondMinnaquaPondWirthPondToledo/AngeloPondHoneywellPondStrawberryPondDecolaPond DB a s se tt Cre ek BassettC re e k B as s ett C r ee k BassettCreekBassettCreekSweeneyLakeBranchSweeney Lake BranchNW LoopPondBoone Avenue PondMain StemPond BPond CBassett Creek NatureArea PondBrookviewPond AHidden LakesPond 1Pond 2APond 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140414231431609260621501692541274000 (lift sta)5000(lift sta)635 (lift sta)181515208636914792018300 West Franklin Ave, SLP125111412575230171007101740176007100690011012400 Sandburg Lane213058509105218412021 9 0 1805900330050119011500200151032752600 Unity Ave N1241125112217311425431083252500248624148034264945022525302540256030861966114619261946138312431 4 2 312561324280429481022914251050870 Louisiana Ave S2202593115333723516047600572123892359-7123502352-6823912373-8523432345-87250024502454705 Pennsylvania Ave S7425 Laurel Ave913115071133160520172056 414 5000630549512600 Unity Ave N92015307700179140766151546300240901403085253130510794575991605630573007709595311420314522788352122011700Noble425042601121553055205510830ABCDEF75080107465-955073WayzataBlvd1513Utica Ave S1603Utica Ave S25402530252025102480 30692698300890130015231523424234015730 60751102256 0 906088 6 0 4 06070 6080ABCDE18001750Major160116207460-902490 2002460 2470 2400 2420 2273401241522054100914542451653UticaAve 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layersI2018 Base MapExisting Trails and SidewalksRegional TrailMPRB or TRPD TrailMountain Biking Trail (MOCA)City Concrete Sidewalk (34.1 mi.)City Asphalt Trail (16.2 mi.)City Unpaved Trail: Agg-Lime, Woodchip (0.5 mi.)Other Public Trail or SidewalkPrivate Sidewalk or Golf Cart TrailPed BridgeStreetsMnDOT HighwayMnDOT RampMnDOT Carpool LaneHennepin County StreetState Aid StreetMunicipal StreetOther City StreetMPRB StreetPrivate StreetAlleyway=>=>Bikeable Shoulder=>=>Share the Road CorridorPublic PropertyParkNature AreaJoint-Use FacilityCommunity FacilityCity Property (open space)Trail and Walkway Easement23 EXHIBIT C FEE SCHEDULE 24 City of Golden Valley Pedestrian Crossing Policy Title Project Manager Assistant Project Manager Sr. Traffic Engineer Transportation Planner Grad Engineer Admin. Asst. Task 1.0 - Project Management, Administration, and Meetings 1.1 3 6 3 12 1.2 3 8 3 14 6 14 3 3 26 Task 2.0 - Gather Data 2.1 4 2 6 12 2.2 1 4 8 13 2.3 2 8 10 1 10 10 14 35 Task 3.0 - Establish Crossing Criteria 3.1 2 4 2 8 6 22 2 4 2 8 6 22 Task 4.0 - Draft and Final Policy and Reporting 4.1 2 8 4 12 16 42 4.2 1 2 2 8 20 33 4.3 1 2 8 11 4.0 1 4 1 4 10 20 5 16 7 32 46 106 14 44 9 53 66 3 189 $192.00 $173.00 $257.00 $166.00 $137.00 $134.00 $30,855 SEH Reimbursable Expenses (None) Total Estimated Cost $30,855 Total Labor Based Costs 3 virtual project meetings (kickoff meeting, preliminary results meeting/draft policy review, final policy review) Task 2.0 Total Hours Task 1.0 Total Hours Deliverables: Monthly invoices, schedule updates, meeting agendas, material, and minutes Traffic Volume review (data provided by City) Establish Pedestrian Crossing Criteria Task 2.0 Deliverables: Policy comparison matrix, interview summary documentation Partner community interviews (up to 3) and summary documentation 1/24/2025 General Project Management Task 3.0 Total Hours Task 3.0 Deliverables: Pedestrian crossing criteria (draft and final) Final Policy Creation Average Hourly Billing Rates (FY 25) Total Project Hours Work Tasks Task 4.0 Total Hours Task 4.0 Deliverables: Draft and Final policy document creation Draft Policy Creation and Flowchart Policy testing at up to five (5) potential crossing locations Comparison Matrix Update SEH, Inc. Benefits/Burden Summary 25 SHORT ELLIOTT HENDRICKSON INC. SEH Hourly Billing Rates – 2025 CLASSIFICATION BILLABLE RATE (1) Principal $185.00 - $320.00 Project Manager $150.00 - $285.00 Senior Project Specialist $160.00 - $270.00 Project Specialist $115.00 - $210.00 Senior Professional Engineer I $140.00 - $220.00 Senior Professional Engineer II $165.00 - $280.00 Professional Engineer $125.00 - $205.00 Graduate Engineer $105.00 - $170.00 Senior Architect $135.00 - $260.00 Architect $120.00 - $190.00 Graduate Architect $105.00 - $140.00 Senior Landscape Architect $130.00 - $210.00 Landscape Architect $110.00 - $155.00 Graduate Landscape Architect $100.00 - $130.00 Senior Scientist $150.00 - $220.00 Scientist $105.00 - $170.00 Graduate Scientist $95.00 - $140.00 Senior Planner $150.00 - $255.00 Planner $120.00 - $190.00 Graduate Planner $105.00 - $150.00 Senior GIS Analyst $125.00 - $210.00 GIS Analyst $115.00 - $185.00 Project Design Leader $140.00 - $225.00 Lead Technician $130.00 - $210.00 Senior Technician $105.00 - $170.00 Technician $75.00 - $140.00 Graphic Designer $105.00 - $175.00 Administrative Professional $70.00 - $155.00 Professional Land Surveyor $130.00 - $200.00 Lead Resident Project Representative $115.00 - $195.00 Senior Project Representative $110.00 - $170.00 Project Representative $90.00 - $155.00 Survey Crew Chief $95.00 - $165.00 Survey Instrument Operator $70.00 - $120.00 (1) The actual rate charged is dependent on the hourly rate of the employee assigned to the project. Effective: January 1, 2025 Expires: December 31, 2025 26 SHORT ELLIOTT HENDRICKSON INC. SEH SCHEDULE OF EXPENSES – 2025 Vehicle Mileage Rates 2025 IRS Rate ............................................................................. Current IRS mileage rate/mile Vehicle Allowance Costs Resident Project Representative ............................................................................... $16.00/day Survey and Field Vehicle ....................................... $4.90/hour + Current IRS mileage rate/mile Survey Equipment Robotic Total Station ............................................................................................ $35.00/hour Global Positioning System (GPS) .......................................................................... $35.00/hour Other Equipment Expenses SEH uses many different types of equipment, such as traffic counters; flow meters; air, water, and soil sampling kits; inspection cameras; density meters; and many others. Our equipment is frequently upgraded to utilize current technology. The City will be charged for equipment usage per the specific project agreement with SEH. Equipment not included on this list that is needed to complete a specific project will be scoped on a per project basis. IDENTIFIABLE REPRODUCTION AND REPROGRAPHIC COSTS (1) Item 8½x11 11x17 Large Format Per Item Black/White Copy (single-sided, standard white paper) $0.07 $0.24 $0.95 + $0.50/sq. ft. Color Copy (single-sided, standard white paper) $0.46 $1.02 $0.95 + $2.55/sq. ft. Mylar $5.00 Laminated Foamcore - up to 30” x 42” - larger than 40” x 60” $40.00 $75.00 Binding - wire - comb $3.60 $3.20 Covers - custom - standard $0.15 $0.03 Tabs (white) $0.20 Mailing/Processing UPS or USPS rates (1) SEH assumes that reports will be prepared and delivered electronically. On the occasion where reports or other reprographic services are needed, these reports and reprographic services will be scoped and costed on a per project basis determined by the need of the project and specific service requested. 27 EXECUTIVE SUMMARY Community Development 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting February 4, 2025 Agenda Item 3D.2. Adopt Resolution No. 25-006 Approving Cooperative Funding Agreement for the Highway 55 Bus Rapid Transit (BRT) Study Prepared By Jacquelyn Kramer, Senior Planner Summary The Metropolitan Council (Met Council) has been awarded Regional Solicitation funds to operate a new limited stop route along Highway 55 as a demonstration of potential Bus Rapid Transit (BRT) service in the corridor. The Highway 55 BRT Study will generate recommendations on the implementation of a transit line along the Highway 55 corridor, including but not limited to: station locations, roadway improvements, service plan, capital and operating costs, and ridership. The Met Council will complete the study, and the cities and Hennepin County will reimburse the Council for a portion of the costs related to completion of the study. The Council will coordinate with the other parties throughout the progress of the study through regularly scheduled project meetings. The agreement specifies that the Met Council will complete the study no later than March 31, 2026. The purpose of the agreement is to provide a mechanism for the transfer of County, Golden Valley, Plymouth, Medina, and Minneapolis funds to the Met Council to pay the agreed upon cost of the study. Financial or Budget Considerations The City of Golden Valley will be responsible for $42,000 of the study cost. Legal Considerations The City Attorney provided comments to Metropolitan Council staff which were incorporated into the final document provided in the packet. Equity Considerations Equity Division staff reviewed the agreement and will be consulted throughout the study process. Recommended Action Motion to adopt Resolution No. 25-006 approving Cooperative Funding Agreement for the Highway 55 Bus Rapid Transit (BRT) Study. 28 Supporting Documents Resolution No. 25-006 - Highway 55 BRT Study Funding Agreement Highway 55 BRT Study Cooperative Funding Agreement 29 RESOLUTION NO. 25-006 A RESOLUTION APPROVING COOPERATIVE FUNDING AGREEMENT FOR THE HIGHWAY 55 BUS RAPID TRANSIT (BRT) STUDY WHEREAS, the Metropolitan Council, Hennepin County, Minneapolis, Golden Valley, Plymouth, and Medina have been separately involved in various activities regarding the planning and development of transportation and transit service improvements along the Highway 55 corridor; and WHEREAS, Metropolitan Council has been awarded Regional Solicitation funds to operate a new limited stop route along Highway 55 as a demonstration of potential BRT service in the corridor and the proposed Highway 55 BRT Study will inform the routing, station spacing, station location and other essential elements of the new limited stop route along Highway 55; and WHEREAS, the County is involved in the planning of transportation and transit improvements along the Highway 55 corridor; and WHEREAS, Highway 55 is a principal transportation, development, and potential transit corridor in Golden Valley; and WHEREAS, Metropolitan Council, Hennepin County, Minneapolis, Golden Valley, Plymouth, and Medina have entered into an agreement to provide a mechanism for the transfer of funds from the County, Golden Valley, Plymouth, Medina, and Minneapolis to the Council for the Study, which study will benefit all parties; and WHEREAS, The Cooperative Funding Agreement will fund the final study documents that shall include recommendations on the implementation of a transit line along the Highway 55 corridor, including but not limited to: station locations, roadway improvements, service plan, capital and operating costs and ridership; and WHEREAS, It is found and determined that it is in the best interests of the City that the Cooperative Funding Agreement be approved. NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF GOLDEN VALLEY, MINNESOTA that this Council approves the cooperative funding agreement for the Highway 55 BRT Study. Adopted by the City Council this 4thday of February, 2025. _____________________ Roslyn Harmon, Mayor ATTEST: _____________________________ Theresa Schyma, City Clerk 30 Reference Numbers: Metropolitan Council:24I063 Hennepin County: City of Golden Valley: City of Plymouth City of Medina: City of Minneapolis PROJECT:HIGHWAY 55 BRT STUDY NAME:Cooperative Funding Agreement –Highway 55 Bus Rapid Transit (BRT) Study PARTIES:Metropolitan Council Hennepin County City of Golden Valley City of Plymouth City of Medina City of Minneapolis This Cooperative Agreement (“Agreement”) is entered into by and among the Metropolitan Council (“Council”), Hennepin County (“County”), the City of Golden Valley (“Golden Valley”), the City of Plymouth (“Plymouth”), the City of Medina (“Medina”), and the City of Minneapolis (“Minneapolis”) (individually a “Party”, collectively, the “Parties”). WHEREAS, the Parties have been separately involved in various activities regarding the planning and development of transportation and transit service improvements along the Highway 55 corridor in Minneapolis, Golden Valley, Plymouth, and Medina; and WHEREAS, Metropolitan Council hasbeen awarded Regional Solicitation funds to operate a new limited stop route along Highway 55 as a demonstration of potential BRT service in the corridor and the proposed Highway 55 BRT Study (“Study”) will inform the routing, station spacing, station location and other essential elements of the new limited stop route along Highway 55; and WHEREAS,on September 17, 2024, the Council has issued a Request for Proposals (“Council Contract No. 24P231”), to identify a vendor to perform the Study; WHEREAS, the County is involved in the planning of transportation and transit improvements along the Highway 55 corridor; and WHEREAS,Highway 55 is a principal transportation, development, and transit corridor in Minneapolis; and WHEREAS, the Highway 55 is a principal transportation, development, and potential transit corridor in Golden Valley, Plymouth, and Medina; and 31 Met Council #xxxxxx CFA – Highway 55 BRT Study Page 2 of 10 WHEREAS, this Agreement is entered into between the Parties to provide a mechanism for the transfer of funds from the County, Golden Valley, Plymouth, Medina, and Minneapolis to the Council for the Study, which study will benefit all Parties. NOW, THEREFORE, the Parties hereby agree as follows: ARTICLE I. FUNDING 1.01 Purpose. The purpose of this Agreement is to provide a mechanism for the transfer of County, Golden Valley, Plymouth, Medina, and Minneapolis funds (the “Funds”) to the Council to pay the agreed upon cost of the Study. 1.02 Maximum Amount of Authorized Funding for this Agreement.The Parties will contribute the following percentages of the total cost of the Study: the County will contribute 32.17% up to a maximum of $193,000; Golden Valley will contribute 7% up to a maximum of $42,000; Plymouth will contribute 7% up to a maximum of $42,000; Medina will contribute 1.67% up to a maximum of $10,000; and Minneapolis will contribute 2.17% up to a maximum of $13,000. Costs for the study in excess of these amounts, expected to be 50% of total costs up to a maximum of $300,000, shall be the responsibility of the Metropolitan Council. 1.03 General Purpose for Funds. The Council shall complete the Study, substantially in accordance with the scope of work contained in the Council Contract No. 24P231 The final Study documents shall include recommendations on the implementation of a transit line along the Highway 55 corridor, including but not limited to: station locations, roadway improvements, service plan, capital and operating costs and ridership. The Funds will be used to reimburse the Council for a portion of the costs related to completion of the Study. The Council shall coordinate with the other Parties throughout the progress of the Study through regularly scheduled project meetings. The Council shall complete the Study no later than March 31, 2026. 1.04 Transfer of Funds to the Council. Funds committed by the County, Golden Valley, Plymouth, Medina, and Minneapolis to the Council under this Agreement shall be distributed to the Council as follows: a. Payment to the Council for costs under this Agreement shall be on a reimbursement basis based upon the submittal of invoices or notifications as described below, after review and approval of each invoice. Each of the County, Golden Valley, Plymouth, Medina, and Minneapolis shall be responsible for a percentage of the costs reflected in each invoice, in accordance with the percentages contained in Section 1.02. b. County Payment: Invoices shall be sent to the following address: Name: Catherine Gold Department: Hennepin County Accounts Payable Mailing Address: PO Box 1388 Phone: 612-596-9302 32 Met Council #xxxxxx CFA – Highway 55 BRT Study Page 3 of 10 Email: OBF.internet@hennepin.us or to such other address or person as County may from time to time designate for itself by notice to the Council. County shall distribute to the Council the approved invoice amount within 45 days. c. Golden Valley Payment: Invoices shall be sent to the following address: Name: Emily Goellner Department: Community Development Mailing Address: 7800 Golden Valley Road, Golden Valley, MN 55427 Phone: 763-593-8008 Email: egoellner@goldenvalleymn.gov or to such other address or person as Golden Valley may from time to time designate for itself by notice to the Council. Golden Valley shall distribute to the Council the approved invoice amount within 45 days. d. Plymouth Payment: Invoices shall be sent to the following address: Name: Michael Thompson Department: Public Works Mailing Address: 3400 Plymouth Blvd, Plymouth, MN 55447 Phone: 763-509-5500 Email: mthompson@plymouthmn.gov or to such other address or person as Plymouth may from time to time designate for itself by notice to the Council. Plymouth shall distribute to the Council the approved invoice amount within 45 days. e. Medina Payment: Invoices shall be sent to the following address: Name: City of Medina Department: Accounts Payable Mailing Address: 2052 County Road 24, Medina, MN 55340 Phone: 763-473-8849 Email: accountspayable@medinamn.gov or to such other address or person as Medina may from time to time designate for itself by notice to the Council. Medina shall distribute to the Council the approved invoice amount within 45 days. 33 Met Council #xxxxxx CFA – Highway 55 BRT Study Page 4 of 10 f. Minneapolis Payment: Invoices shall be sent to the following address: Name: City of Minneapolis Department: Accounts Payable Mailing Address: 505 4th Ave. S., Room 310 Minneapolis, MN 55415 Phone: 612-673-3264 Email: submitinvoices@minneapolismn.gov or to such other address or person as Minneapolis may from time to time designate for itself by notice to the Council. Minneapolis shall distribute to the Council the approved invoice amount within 45 days. 1.05 Asset Ownership. TheCouncil will own the Study product and will publish the final study and related material to a project website within the Council’s website. In addition, the Council will provide to each of the Parties 3 hard copies and 3 electronic copies of the final project deliverables. ARTICLE II. GENERAL PROVISIONS 2.01 Independent Contractors. The Parties agree that any and all persons employed by or on behalf of a Party to perform any work or duties as an agent of a Party under this Agreement shall not be considered employees of the other Party. Any and all claims that may or might arise under the Workers Compensation Act of Minnesota on behalf of said employees or persons while so engaged, and any and all claims made by any third person as a consequence of any act or omission on the part of said employees or persons while so engaged in any of the work contemplated in this Agreement, shall not be the obligation or responsibility of any other Party. 2.02 Entire Agreement. This Agreement constitutes the entire agreement between the Parties and supersedes all oral agreements and negotiations between the Parties relating to the subject matter of this Agreement. 2.03 Liability.Each Party agrees that it will be responsible for its own acts and omissions and the results thereof, to the extent authorized by the law, and shall not be responsible for the acts and omissions of another Party or the results thereof. The Parties each warrant that they are able to comply with the aforementioned liability requirements through an insurance or self-insurance program and have minimum coverage consistent with the liability limits contained in Minnesota Statutes, Chapter 3 or Chapter 466. 2.04 Non-Waiver of Immunity and Limits. Nothing in this Agreement shall be construed to waive the immunities or liability limits provided in Minnesota Statutes, section 3.736, or Minnesota Statutes, Chapter 466, or other applicable state or federal law. The provisions of Minnesota Statutes, section 471.59, subdivision 1a, specifically apply to this Agreement. 34 Met Council #xxxxxx CFA – Highway 55 BRT Study Page 5 of 10 2.05 Amendments. The terms of this Agreement may be changed only by mutual agreement of the Parties. Such changes shall be effective only upon the execution of written amendments signed by authorized officers of the Parties. 2.06 Non-Waiver. The failure of any of the Parties at any time to insist upon the strict performance of any or all of the terms, conditions, and covenants in this Agreement shall not be deemed a waiver by that Party of any subsequent breach or default in the said terms, conditions, or covenants by the other Parties. 2.07 Severability. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts which are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to the Parties. 2.08 Assignment Prohibited. None of the Parties shall assign their obligations under this Agreement without receiving the express written consent of the other Parties. 2.09 Time. The Parties agree that all obligations undertaken under this Agreement entered into by the Parties, will be diligently performed in a manner consistent with the proper exercise of professional care and with due consideration to project timelines and constraints. 2.10 Notices. Any notices or demand, which may or must be given or made by a Party to this Agreement, under the terms of this Agreement or any law or regulation, shall be in writing and shall be sent to the other Parties as follows: Council Name: Ryan Heath Address: Phone: 612-349-7183 Email: ryan.heath@metrotransit.org County Name: Daniel Soler Address: Phone: 612-543-0638 Email: Daniel.soler@hennepin.us Golden Valley Name: Emily Goellner Address: Community Development 7800 Golden Valley Road, Golden Valley, MN 55427 Phone: 763-593-8008 Email: egoellner@goldenvalleymn.com Plymouth Name: Michael Thompson 35 Met Council #xxxxxx CFA – Highway 55 BRT Study Page 6 of 10 Address: 3400 Plymouth Blvd, Plymouth, MN 55447 Phone: 763-509-5500 Email: mthompson@plymouthmn.gov Medina Name: Erin Barnhart Address: 2052 County Rd. 24 Medina, MN 55340 Phone: 763-473-8848 Email: erin.barnhart@medinamn.gov Minneapolis Name: Bria Fast Address: 505 4 th Ave. S, Room 410, Minneapolis, MN 55415 Phone: 612-427-3461 Email: bria.fast@minneapolismn.gov or to such other persons and at such other addresses as any of the Parties may at any time or from time to time designate for itself by notice in accordance this section. Each such request, notice, demand, authorization, direction, consent, waiver or other document shall be deemed to be delivered to the Parties when received at the addresses set forth or designated as above provided. 2.11 Applicable Law and Venue. This Agreement shall be interpreted in accordance with the laws of the State of Minnesota. Venue for all legal proceedings arising out of or relating to this Agreement, or breach thereof, shall be in the state or federal court with competent jurisdiction in Hennepin County, Minnesota. 2.12 Effective Date and Termination. This Agreement shall be effective upon execution by the Parties. This Agreement shall terminate upon the earliest of: a. completion of the Study and reimbursement of all costs provided for in this Agreement, or b. July 31, 2026, or c. earlier by mutual agreement of the parties. The Parties agree that project closeout or termination of this Agreement does not invalidate continuing obligations reasonably imposed by this Agreement. The Council agrees that the Study closeout or termination of this Agreement does not invalidate continuing obligations imposed on the Council by this Agreement. The Study closeout or termination of this Agreement does not alter the Parties’ authority to disallow costs and recover funds on the basis of a later audit or other review and does not alter the Council's obligation to return any funds due to the Parties as a result of later refunds, corrections, or other transactions. 36 Met Council #xxxxxx CFA – Highway 55 BRT Study Page 7 of 10 2.13 Dispute Resolution. Except as expressly provided herein, the Parties will use their best efforts to informally resolve any and all disputes that may arise between the Parties under this Agreement in a timely and expeditious manner. The Parties shall first endeavor to resolve any dispute or controversy between them by having staff discuss the dispute. If staff cannot resolve the dispute, their respective senior management shall discuss the dispute. Senior management for purposes of this Section are the Council’s Regional Administrator and other senior managers as the respective Parties shall designate. As a condition precedent to filing or pursuing any legal or equitable remedy,the Parties agree to participate in good faith in non-binding mediation through the use of a mutually acceptable neutral mediator. The Parties participating in mediation shall share equally in the cost of the mediator. Any Party shall be responsible for its own costs related to such mediation. If the Parties have not resolved their dispute within 30 calendar-days after the request for mediation, any Party may resort to any available legal remedies. 37 Met Council #xxxxxx CFA – Highway 55 BRT Study Page 8 of 10 Nothing in this Section prohibits any party from initiating any legal remedies without the dispute resolution efforts otherwise required in the first and second paragraphs above if such dispute resolution efforts cannot be accomplished within the time limits applicable for pursuing the legal remedy. 2.14 Counterparts.This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly authorized representatives on the dates indicated below. METROPOLITAN COUNCIL By: ________________________________ Lesley Kandaras Its: Acting General Manager, Metro Transit Date: __________________ 38 Met Council #xxxxxx CFA – Highway 55 BRT Study Page 9 of 10 HENNEPIN COUNTY By: Its:Chair Date: __________________ By: Its:Deputy/Executive Director Date: __________________ By: Its:Director, Housing, Community Works & Transit Date: __________________ ATTEST: ____________________________________ Its: Clerk of its RRA Date: _______________________________ Reviewed by County Attorney’s Office ___________________________________ Date: __________________ 39 Met Council #xxxxxx CFA – Highway 55 BRT Study Page 10 of 10 CITY OF GOLDEN VALLEY Approved _____________________________ Roslyn Harmon, Mayor Countersigned: ________________________ Finance Officer Designee Approved as to Form By: __________________________________ Noah Schuchman, City Manager CITY OF PLYMOUTH Approved _____________________________ Mayor, Jeffry Wosje Countersigned: ________________________ City Manager, Dave Callister CITY OF MEDINA Approved _____________________________ Mayor Countersigned: ________________________ City Adminstrator CITY OF MINNEAPOLIS Approved _____________________________ Department Head responsible for Contract Monitoring for this contract Countersigned: ________________________ Finance Officer Designee Approved as to Form By: __________________________________ Assistant City Attorney 40 EXECUTIVE SUMMARY Police 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting February 4, 2025 Agenda Item 3E.1. Adopt Resolution No. 25-007 Accepting Crime Prevention Fund Donation Prepared By Alice White, Assistant Police Chief Summary The Golden Valley Crime Prevention Fund is a non profit community organization organized by Golden Valley community members. The Golden Valley Police Department's community engagement events such as Trunk or Treat, National Police Week, Officer Swearing-In Ceremony and Shop with a Cop. The annual financial support of the CPF helps enables the police department to engage with the community. Financial or Budget Considerations The CPF has agreed to provide up to $10,000 to the Golden V alley Police Department in 2025 Legal Considerations N/A Equity Considerations N/A Recommended Action Motion to adopt Resolution No. 25-007 accepting 2025 crime prevention fund donations. Supporting Documents Resolution No. 25-007 - Accepting Crime Prevention Fund Donation for Events in 2025 41 RESOLUTION NO. 25-007 RESOLUTION ACCEPTING A DONATION FROM THE GOLDEN VALLEY CRIME PREVENTION FUND FOR EVENTS IN 2025 WHEREAS,the City Council adopted Resolution No. 04-20 on 16, 2004, which established a policy for the receipt of gifts; and WHEREAS, the Resolution states that a gift of real or personal property must be accepted by the City Council by Resolution and be approved by a two-thirds majority of the Council. A cash donation must be acknowledged and accepted by motion with a simple majority. NOW THEREFORE, BE IT RESOLVED, that the City Council for the City of Golden Valley: 1. Accepts $10,000 from the Golden Valley Crime Prevention Fund for GVPD outreach events, sponsorships, and programs in 2025 on behalf of the community. 2. Extends their heartfelt gratitude to the community members who generously donate their time and financially support the Golden Valley Crime Prevention Fund. The annual support of the Golden Valley Crime Prevention Fund helps enable the police department to engage with the community. Adopted by the City Council of the City of Golden Valley, Minnesota this 4 th day of February 2025. Roslyn Harmon, Mayor ATTESTED: Theresa Schyma, City Clerk 42 EXECUTIVE SUMMARY Finance 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting February 4, 2025 Agenda Item 3F. Adopt Resolution No. 25-008 Approving a Budget Adjustment for the 2025 Capital Improvement Plan Prepared By Lyle Hodges, Finance Director Summary The Minnesota Department of Transportation (MnDOT) will be constructing a shared-use trail on the north side of Highway 55 in 2025 which will require the relocation of a portion of a City of Golden Valley watermain. The project is estimated to cost up to $750,000 based on estimates for the scope of the project and considering possible contingency funding needs. The project will include the relocation of an adjacent watermain that the City would have desired to relocate at a future date regardless of MnDOT's currently planned project. The funding for this project will come from the Utility Enterprise fund. Finance has reviewed the financial status of the Utility Enterprise fund for 2025 and considers the projected cash balance to be sufficient to accommodate this additional project in addition to the previously approved capital projects already planned for 2025. Financial or Budget Considerations Finance and Public Works along with Engineering, are requesting a expense budget increase of $750,000 in Utility Enterprise Fund 07120 to accommodate this additional capital outlay in 2025. This spending will be funded with existing cash resources from the Utility Enterprise Fund. Legal Considerations None Equity Considerations This proposal strives to advance the equity goals of the City by funding infrastructure, programs, and services that provide opportunities and resources for all. Recommended Action Motion to adopt Resolution No. 25-008 approving the budget adjustment to add a project to the 2025 Capital Improvement Plan. 43 Supporting Documents Resolution No. 25-008 - Approving a Budget Adjustment for the 2025 Capital Improvement Plan 44 RESOLUTION NO. 25-008 RESOLUTION APPROVING AN AMENDMENT TO THE 2025 CAPITAL PLAN AND INCREASING THE EXPENSE BUDGET IN THE UTILITY ENTERPRISE FUND WHEREAS, the City Council adopted Resolution No. 24-073 at the December 3, 2024 Council Meeting adopting the 2025-2034 Capital Improvement Program; and WHEREAS, the Minnesota Department of Transportation is planning a shared use trail project near Highway 55 requiring the City to relocate a watermain adjacent to that project; and WHEREAS, the funding for this project will come from the Utility Enterprise Fund, which has sufficient capacity to pay for the project out of existing resources. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Golden Valley approves an amendment to the 2025 Capital Improvement Plan and an increase to the expense budget in the Utility Enterprise Fund in the amount of $750,000. Adopted by the City Council of Golden Valley, Minnesota this 4th day of February 2025. Roslyn Harmon, Mayor ATTEST: Theresa J. Schyma, City Clerk 45 EXECUTIVE SUMMARY City Manager's Office 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting February 4, 2025 Agenda Item 3G. Adopt Resolution No. 25-009 Approving 2025 Council Appointments, Assignments, and Reimbursements Prepared By Elinorah SINYEMBO, Executive Assistant Summary Each year, the City Council appoints its members and staff to fill several roles required by statute. Additionally, the Council appoints its members to serve as representatives on various assignments. The 2025 appointments are as follows: 1. Acting Mayor. Each year, the Council must appoint an Acting Mayor to fulfill the duties of Mayor during the disability or absence of the Mayor. (Minn. Stat. § 412.121.) This duty has historically been rotated. Listed below is the history of Mayor Pro Tem appointments and the 2025 Mayor Pro Tem appointment: 2018 – Fonnest 2019 – Clausen 2020 – Rosenquist 2021 – Sanberg 2022 – M. Harris 2023 – La Mere-Anderson 2024 – Ginis 2025 – Rosenquist 2. Assistant Weed Inspector. Under Minnesota Statute, the Mayor acts as the weed inspector for the City. Each year, the City appoints assistant weed inspectors (Minn. Stat. § 18.80, subd. 3 ) to carry out the duties of weed inspector. Historically, employees of the Fire Department, Parks and Recreation Department and the City Forester have filled this role. The assistant weed inspectors for 2025 are: Chris Sorheim, Fire Inspector I Al Lundstrom, Park Superintendent Diana Preisen, City Forester Kevin Jarta, Fire Inspector I 3. Board and Commission Liaisons. Each year, the Council appoints one Council Member to act as a 46 liaison to each Board and Commission. The Board and Commission Liaisons for 2025 are as follows: Board of Zoning Appeals – Council Member La Mere-Anderson Environmental Commission – Council Member Ginis Community Services Commission – Council Member La Mere-Anderson Open Space and Recreation Commission – Council Member Rosenquist Planning Commission – Council Member Ginis Diversity Equity & Inclusion Commission – Council Member Harris Police Employment, Accountability & Community Engagement (PEACE) – Mayor Harmon 4. Other Assignments. Each year, the Council assigns Council Members to serve as representatives on various other assignments. These appointments are for a one-year term. (Golden Valley City Code Section 2-43(b)) The Council appointments for 2025 are as follows: 169 Corridor Committee – Council Member Rosenquist Beyond the Yellow Ribbon Campaign – Mayor Harmon Golden Valley Business Council – Council Member Harris (Delegate); Council Member La Mere- Anderson (Alternate) Golden Valley Historical Society Board – Council Member La Mere-Anderson Highway 55 Bus Rapid Transit – Council Member Rosenquist Hopkins School District 270 Caring Youth Committee – Council Member Ginis (Delegate); Council Member Rosenquist (Alternate) Hopkins School District 270 Cities Joint Meetings – Council Member Ginis (Delegate); Council Member Rosenquist (Alternate) Legislative Liaison and Spokesperson – Mayor Harmon (Delegate); Council Member Ginis (Alternate) Metro Cities – Mayor Harmon (Delegate); Council Member Harris (Alternate) LMC – Varies Minneapolis Regional Chamber of Commerce – Council Member Harris Municipal Legislative Commission – Mayor Harmon (Delegate); Council Member Harris (Alternate) Northwest Suburbs Cable Communications/ CCX – Council Member Harris Regional Council of Mayors – Mayor Harmon Robbinsdale School District 281 Government Advisory Committee – Mayor Harmon Sochacki Park Governance Policy Board – Council Member Rosenquist (Delegate); Mayor Harmon (Alternate) 5. Westopolis. Periodically, the City Council appoints a representative to the Westopolis Board (the Saint Louis Park Visitors and Convention Bureau). Historically, this role has been filled by the City Manager. The appointment to Westopolis for 2025 is as follows: Westopolis Board – Mayor or City Manager Financial or Budget Considerations Under City Code, Section 2-43 , the Mayor and Council are paid $50 for each meeting they are directed or designated to attend, up to a maximum of $150 per month. Where a delegate and alternate are appointed, the delegate is eligible for payment for all meetings they attend. The alternate is eligible for payment for all meetings they attend that the delegate does not attend. The Ordinance requires 47 the Council to outline the method for approval of meetings by resolution. Legal Considerations This item does not require legal review. Equity Considerations The City recognizes the historical and present disparities perpetuated by its structures, policies, and procedures burdened by different communities, particularly within Black, Indigenous and People of Color communities. The City Council is dedicated to examining practices and frameworks to dismantle inequity and barriers. While serving as liaisons and delegates to various boards, commissions, and committees, the Council is mindful to view their assignments through an equity lens. The City Council provides input to these committees and are aware of the impact their directives can have in dismantling barriers, providing resources, and enhancing opportunities for all residents and visitors to the City of Golden Valley. Recommended Action Motion to Adopt Resolution No. 25-009 Approving 2025 Council Appointments, Assignments, and Reimbursements. Supporting Documents Resolution No. 25-009 - Approving Council Appointments, Assignments, and Reimbursements for 2025 48 RESOLUTION NO. 25-009 RESOLUTION FOR APPROVAL OF ADDITIONAL ASSIGNMENTS AND MEETINGS PAYMENT ATTENDED BY THE MAYOR AND COUNCIL WHEREAS,each year the City Council assigns Council Members to serve as representatives on various Committees and Subcommittees; and WHEREAS, Golden Valley City Code Section 2-43(b) states "In addition to their salaries, the Mayor and Council shall be paid $50 for each meeting they are directed or designated to attend, up to a maximum of $150 per month. The method for approval of meetings shall be outlined by resolution of the Council"; and WHEREAS, at the February 4, 2025, City Council meeting, the Council approved assignments to the following: 169 Corridor Committee Beyond the Yellow Ribbon Campaign Golden Valley Business Council Golden Valley Historical Society Board Highway 55 Bus Rapid Transit Hopkins School District 270 Caring Youth Committee Hopkins School District 270 Cities Joint Meetings League of Minnesota Cities Legislative Liaison and Spokesperson Metro Cities Minneapolis Regional Chamber of Commerce Minneapolis Water Advisory Board Municipal Legislative Commission Northwest Suburbs Cable Communications/ CCX Regional Council of Mayors Robbinsdale School District 281 Government Advisory Committee Sochacki Park Governance Policy Board NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Golden Valley that it hereby approves payment to the Mayor and Council for attendance at the above listed meetings pursuant to City Code Section 2-43(b) and that payment shall be made upon submission of proof of attendance at the meeting to the City Manager. Where a delegate and alternate are appointed, the delegate is eligible to be paid for all meetings they attend. The alternate is eligible for payment for all meetings they attend that the delegate does not attend. Adopted by the City Council of Golden Valley, Minnesota this 4 th day of February 2025. ______________________ Roslyn Harmon, Mayor ATTEST: _______________________ Theresa Schyma, City Clerk 49 EXECUTIVE SUMMARY Legal 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting February 4, 2025 Agenda Item 6A. Review of Council Calendar Prepared By Theresa Schyma, City Clerk Summary The Council will review upcoming city meetings, events, and holiday closures. Legal Considerations This item does not require legal review. Equity Considerations This item does not require equity review. Recommended Action No action is required on this item. Supporting Documents Review of Council Calendar 50 Review of Council Calendar Event Event Time Location FEBRUARY Sunday, February 9 Winter Market in the Valley (Indoors)10:00 AM – 1:00 PM Brookview Bassett Creek Room Tuesday, February 11 HRA Work Session (if necessary)6:30 PM Council Conference Room Council Work Session 6:30 PM Council Conference Room Monday, February 17 City Offices Closed for Observance of Presidents' Day Tuesday, February 18 City Council Meeting 6:30 PM Council Chambers Sunday, February 23 West Metro Home Remodeling Fair 10:30 AM - 3:00 PM Eisenhower Community Center1001 MN- 7, Hopkins, MN MARCH Tuesday, March 4 HRA Meeting (if necessary)6:30 PM Council Chambers City Council Meeting 6:30 PM Council Chambers Thursday, March 6 Golden Valley Business Connections 8:00 AM - 9:30 AM MRA - The Management Association, 5980 Golden Hills Drive Sunday, March 9 Winter Market in the Valley (Indoors)10:00 AM – 1:00 PM Brookview Bassett Creek Room Tuesday, March 11 HRA Work Session (if necessary)6:30 PM Council Conference Room Council Work Session 6:30 PM Council Conference Room 51