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2025-02-04 - AGE - HRA Regular Meeting February 4, 2025 — 6:30 PM Golden Valley City Hall 1.Call to Order 1.A.Election of Officers 2.Approval of Agenda 3.Consent Agenda Approval of Consent Agenda - All items listed under this heading are considered to be routine and will be enacted by one motion. There will be no discussion of these items unless a Commission Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. 3.A.Approval of HRA Meeting Minutes 3.B.Approve Professional Services Agreement (PSA) with Landform Professionals Services, LLC. for Planning and Land Use Services for the HOPE Program 4.Public Hearing - None. 5.Old Business - None. 6.New Business - None. 7.Adjournment HRA REGULAR MEETING AGENDA Members of the public may attend this meeting in-person, by watching on cable channel 16, or by streaming on CCXmedia.org. The public can make in-person statements during public comment sections. Individuals may provide public hearing testimony remotely by emailing a request to the City Clerk's office at cityclerk@goldenvalleymn.gov by 3 p.m. on the day of the meeting. City of Golden Valley HRA Regular Meeting February 4, 2025 — 6:30 PM 1 EXECUTIVE SUMMARY City Manager's Office 763-512-2345 / 763-512-2344 (fax) Golden Valley Housing and Redevelopment Authority Meeting February 4, 2025 Agenda Item 1.A. Election of Officers Prepared By Elinorah SINYEMBO, Executive Assistant Summary The Housing and Redevelopment Authority (HRA) bylaws provide for the election of two officers to the HRA, Chairperson and Vice Chairperson. The bylaws state these positions are to be elected for a one year term. Listed below is a recent history of HRA Chair and Vice Chair appointments: 2012 - Chair Pentel, Vice Chair Scanlon 2013 - Chair Pentel, Vice Chair Scanlon 2014 - Chair Schmidgall, Vice Chair Snope 2015 - Chair Schmidgall, Vice Chair Fonnest 2016 - Chair Schmidgall, Vice Chair Clausen 2017 - Chair Snope, Vice Chair Clausen 2018 - Chair Clausen, Vice Chair Rosenquist 2019 - Chair Fonnest, Vice Chair Rosenquist 2020 - Chair Fonnest, Vice Chair Rosenquist 2021 - Chair Maurice Harris, Vice Chair Fonnest 2022 - Chair Rosenquist, Vice Chair Maurice Harris 2023 - Chair Maurice Harris, Vice Chair Rosenquist 2024 - Chair Rosenquist, Vice Chair Maurice Harris 2025 - Chair _______, Vice Chair ______ Legal Considerations N/A Equity Considerations N/A Recommended Action Motion to approve a Chairperson and Vice Chairperson for 2025. 2 EXECUTIVE SUMMARY Legal 763-512-2345 / 763-512-2344 (fax) Golden Valley Housing and Redevelopment Authority Meeting February 4, 2025 Agenda Item 3.A. Approval of HRA Meeting Minutes Prepared By Theresa Schyma, City Clerk Summary The following minutes are minutes are available to view on the City's public Laserfiche site . March 19, 2024 Regular HRA Meeting June 4, 2024 Special HRA Meeting June 18, 2024 Regular HRA Meeting September 17, 2024 Regular HRA Meeting October 15, 2024 Special HRA Meeting December 3, 2024 Regular HRA Meeting A direct link to the folder with the documents referenced above is: http://weblink.ci.golden-valley.mn.us/WebLink/Browse.aspx? id=1057116&dbid=0&repo=GoldenValley Legal Considerations This item did not require legal review. Equity Considerations This item did not require equity review. Recommended Action Motion to approve HRA meeting minutes as submitted. 3 EXECUTIVE SUMMARY Community Development 763-512-2345 / 763-512-2344 (fax) Golden Valley Housing and Redevelopment Authority Meeting February 4, 2025 Agenda Item 3.B. Approve Professional Services Agreement (PSA) with Landform Professionals Services, LLC. for Planning and Land Use Services for the HOPE Program Prepared By Christine Costello, Housing & Economic Development Manager Summary On January 14th the Golden Valley Housing and Redevelopment Authority (HRA) held a work session to discuss the status of the Home Ownership Program for Equity (HOPE) Program. There were a number of items discussed including a general update on the program status as well as the due diligence work that needs to be completed to continue moving the program forward. The due diligence work includes rezoning, a neighborhood meeting for rezoning, administrative comprehensive plan amendments from Met Council, platting and recording at Hennepin County, and additional surveying of potential city-owned vacant sites to determine if additional sites would be viable for construction of additional housing in the community. Community Development is looking to work with Landform Professional Services, LLC. (Landform), a multi-disciplinary planning, urban design, land use surveying and platting, and comprehensive plan consulting firm that specializes in technical and project management for cities. Working with Landform will allow the City's Planning staff to work alongside the consultant but also keep up on their other responsibilities in the community. Financial or Budget Considerations The HRA's Housing budget has funds set aside for due diligence as discussed in the January 14th work session. In addition, Golden Valley's Local Affordable Housing Aid (LAHA) will be utilized. If needed, the Cornerstone Creek TIF District funds can be used towards meeting the HRA's and City's housing goals. Legal Considerations Legal has developed and reviewed the PSA. Equity Considerations The HOPE Program meets the City’s goals to preserve and promote economically diverse housing options in our community by creating high quality housing in Golden Valley for households with a variety of income levels, ages, and sizes. Dedicated publicly owned land for more affordable housing for homeownership is a valuable resource to meet our affordable housing goals. 4 Recommended Action Motion to approve PSA with Landform Professionals Services, LLC. for Planning and Land Use Services for the HOPE Program. Supporting Documents PSA Landform Professional Services LLC with HRA 5 1 PROFESSIONAL SERVICES AGREEMENT FOR CONSULTING SERVICES FOR HOPE PROPERTY REZONING LANDFORM PROFESSIONAL SERVICES, LLC THIS AGREEMENT is made this February 4, 2025 (“Effective Date”) by and between Landform Professional Services, LLC a Minnesota limited liability company with its principal office located at 105 5th Ave S STE 513, Minneapolis, MN 55401-2537 (“Consultant”), and the Housing and Redevelopment Authority in and for the City of Golden Valley, a public body corporate under the laws of the State of Minnesota, located at 7800 Golden Valley Road, Golden Valley, MN 55427 (the “HRA”): RECITALS A. Consultant is engaged in the business of multi-disciplinary planning, urban design, land use surveying and platting, and comprehensive plan consulting services specializing in technical and project management for cities in need of additional support. B. The HRA desires to hire Consultant to provide rezoning, comprehensive plan amendment, land surveying and platting services as well as a neighborhood meeting and preparation and presenting at Planning Commission and City Council meetings for properties designated in the HOPE Program, as needed services. C. Consultant represents that it has the professional expertise and capabilities to provide the HRA with the requested services. D. The HRA desires to engage Consultant to provide the services described in this Agreement and Consultant is willing to provide such services on the terms and conditions in this Agreement. NOW, THEREFORE, in consideration of the terms and conditions expressed in this Agreement, the HRA and Consultant agree as follows: AGREEMENT 1. Services. Consultant agrees to provide the HRA with the services as described in the attached Exhibit A, in an amount not to exceed $40,182.00 (the “Services”). Exhibit A shall be incorporated into this Agreement by reference. All Services shall be provided in a manner consistent with the level of care and skill ordinarily exercised by professionals currently providing similar services. 2. Term. This Agreement shall remain in force and effect commencing from the effective date and continuing until terminated by the HRA or amended pursuant to the Agreement. 3. Consideration. The HRA shall pay Consultant for the Services according to the terms on the attached Exhibit B. The consideration shall be for both the Services performed by Consultant and any expenses incurred by Consultant in performing the Services. Consultant shall submit statements to the HRA upon completion of the Services. The HRA shall pay Consultant within thirty-five (35) days after Consultant’s statements are submitted. 6 2 4. Termination. Notwithstanding any other provision herein to the contrary, this Agreement may be terminated as follows: a. The parties, by mutual written agreement, may terminate this Agreement at any time; b. Consultant may terminate this Agreement in the event of a breach of the Agreement by the HRA upon providing thirty (30) days’ written notice to the HRA; c. The HRA may terminate this Agreement at any time at its option, for any reason or no reason at all; or d. The HRA may terminate this Agreement immediately upon Consultant’s failure to have in force any insurance required by this Agreement. In the event of a termination, the HRA shall pay Consultant for Services performed to the date of termination and for all costs or other expenses incurred prior to the date of termination. 5. Amendments. No amendments may be made to this Agreement except in a writing signed by both parties. 6. Remedies. In the event of a termination of this Agreement by the HRA because of a breach by Consultant, the HRA may complete the Services either by itself or by contract with other persons or entities, or any combination thereof. These remedies provided to the HRA for breach of this Agreement by Consultant shall not be exclusive. The HRA shall be entitled to exercise any one or more other legal or equitable remedies available because of Consultant’s breach. 7. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Consultant agrees that the books, records, documents, and accounting procedures and practices of Consultant, that are relevant to the contract or transaction, are subject to examination by the HRA and the state auditor or legislative auditor for a minimum of six years. Consultant shall maintain such records for a minimum of six years after final payment. The parties agree that this obligation will survive the completion or termination of this Agreement. 8. Indemnification. To the fullest extent permitted by law, Consultant, and Consultant’s successors or assigns, agree to protect, defend, indemnify, save, and hold harmless the HRA, its officers, officials, agents, volunteers, and employees from any and all claims; lawsuits; causes of actions of any kind, nature, or character; damages; losses; or costs, disbursements, and expenses of defending the same, including but not limited to attorneys’ fees, professional services, and other technical, administrative or professional assistance resulting from or arising out of Consultant’s (or its subcontractors, agents, volunteers, members, invitees, representatives, or employees) performance of the duties required by or arising from this Agreement, or caused in whole or in part by any negligent act or omission or willful misconduct by Consultant, or arising out of Consultant’s failure to obtain or maintain the insurance required by this Agreement. Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation of liability to which the HRA is entitled. The parties agree that these indemnification obligations shall survive the completion or termination of this Agreement. 9. Insurance. Consultant shall maintain reasonable insurance coverage throughout this Agreement. Consultant agrees that before any work related to the approved project can be performed, Consultant shall maintain at a minimum: Worker’s Compensation Insurance as required by Minnesota Statutes, section 176.181; Business Auto Liability in an amount not less than $1,000,000.00 per occurrence; Professional Liability in an amount not less than $1,000,000.00 per occurrence; and Commercial General Liability in an amount of not less than $1,000,000.00 per occurrence for bodily injury or death 7 3 arising out of each occurrence, and $1,000,000.00 per occurrence for property damage, $2,000,000.00 aggregate. To meet the Commercial General Liability and Business Auto Liability requirements, Consultant may use a combination of Excess and Umbrella coverage. Consultant shall provide the HRA with a current certificate of insurance including the following language: “The HRA of Golden Valley is named as an additional insured with respect to the commercial general liability, business automobile liability and umbrella or excess liability, as required by the contract. The umbrella or excess liability policy follows form on all underlying coverages.” Such certificate of liability insurance shall list the HRA as an additional insured and contain a statement that such policies of insurance shall not be canceled or amended unless 30 days’ written notice is provided to the HRA, or 10 days’ written notice in the case of non-payment. 10. Subcontracting. Neither the HRA nor Consultant shall assign, or transfer any rights under or interest (including, but without limitation, moneys that may become due or moneys that are due) in the Agreement without the written consent of the other except to the extent that the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall prevent Consultant from employing such independent contractors, associates, and subcontractors, as it may deem appropriate to assist it in the performance of the Services required by this Agreement. Any instrument in violation of this provision is null and void. 11. Assignment. Neither the HRA nor Consultant shall assign this Agreement or any rights under or interest in this Agreement, in whole or in part, without the other party’s prior written consent. Any assignment in violation of this provision is null and void. 12. Independent Contractor. Consultant is an independent contractor. Consultant’s duties shall be performed with the understanding that Consultant has special expertise as to the services which Consultant is to perform and is customarily engaged in the independent performance of the same or similar services for others. Consultant shall provide or contract for all required equipment and personnel. Consultant shall control the manner in which the services are performed; however, the nature of the Services and the results to be achieved shall be specified by the HRA. The parties agree that this is not a joint venture and the parties are not co-partners. Consultant is not an employee or agent of the HRA and has no authority to make any binding commitments or obligations on behalf of the HRA except to the extent expressly provided in this Agreement. All services provided by Consultant pursuant to this Agreement shall be provided by Consultant as an independent contractor and not as an employee of the HRA for any purpose, including but not limited to: income tax withholding, workers' compensation, unemployment compensation, FICA taxes, liability for torts and eligibility for employee benefits. 13. Compliance with Laws. Consultant shall exercise due professional care to comply with applicable federal, state and local laws, rules, ordinances and regulations in effect as of the date Consultant agrees to provide the Services. Consultant’s guests, invitees, members, officers, officials, agents, employees, volunteers, representatives, and subcontractors shall abide by the HRA’s policies prohibiting sexual harassment and tobacco, drug, and alcohol use as defined on the HRA’s Tobacco, Drug, and Alcohol Policy, as well as all other reasonable work rules, safety rules, or policies, and procedures regulating the conduct of persons on HRA property, at all times while performing duties pursuant to this Agreement. Consultant agrees and understands that a violation of any of these 8 4 policies, procedures, or rules constitutes a breach of the Agreement and sufficient grounds for immediate termination of the Agreement by the HRA. 14. Entire Agreement. This Agreement, any attached exhibits, and any addenda signed by the parties shall constitute the entire agreement between the HRA and Consultant, and supersedes any other written or oral agreements between the HRA and Consultant. This Agreement may only be modified in a writing signed by the HRA and Consultant. If there is any conflict between the terms of this Agreement and the referenced or attached items, the terms of this Agreement shall prevail. If there is any conflict between Exhibits A and B, the terms of Exhibit B shall prevail. 15. Third Party Rights. The parties to this Agreement do not intend to confer any rights under this Agreement on any third party. 16. Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be heard in the state or federal courts of Hennepin County, Minnesota, and all parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. 17. Conflict of Interest. Consultant shall use reasonable care to avoid conflicts of interest and appearances of impropriety in representation of the HRA. In the event of a conflict of interest, Consultant shall advise the HRA and, either secure a waiver of the conflict, or advise the HRA that it will be unable to provide the requested Services. 18. Work Products and Ownership of Documents. All records, information, materials, and work product, including, but not limited to the completed reports, data collected from or created by the HRA or the HRA’s employees or agents, raw market data, survey data, market analysis data, and any other data, work product, or reports prepared or developed in connection with the provision of the Services pursuant to this Agreement shall become the property of the HRA, but Consultant may retain reproductions of such records, information, materials and work product. Regardless of when such information was provided or created, Consultant agrees that it will not disclose for any purpose any information Consultant has obtained arising out of or related to this Agreement, except as authorized by the HRA or as required by law. Notwithstanding the foregoing, nothing in this Agreement shall grant or transfer any rights, title or interests in any intellectual property created by Consultant prior to the effective date of this Agreement; however, to the extent Consultant generates reports or recommendations for the HRA using proprietary processes or formulas, Consultant shall provide the HRA (1) factual support for such reports and recommendations; (2) a detailed explanation of the method used and data relied upon to arrive at the recommendation; and (3) a detailed explanation of the rationale behind the methodology used. All of the obligations in this paragraph shall survive the completion or termination of this Agreement. 19. Agreement Not Exclusive. The HRA retains the right to hire other professional Consultant service providers for this or other matters, in the HRA’s sole discretion. 20. Data Practices Act Compliance. Any and all data provided to Consultant, received from Consultant, created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. Consultant agrees to notify the HRA 9 5 within three business days if it receives a data request from a third party. This paragraph does not create a duty on the part of Consultant to provide access to public data to the public if the public data are available from the HRA, except as required by the terms of this Agreement. These obligations shall survive the termination or completion of this Agreement. 21. Confidentiality. Consultant understands that the HRA has access to, develops, and uses private, confidential, nonpublic, and protected nonpublic information, as those terms are defined by the MGDPA, in connection with its business (collectively, “Confidential Information”). The HRA has instituted policies and procedures to protect and safeguard this Confidential Information. While working for the HRA under this Agreement, Consultant may come into contact with Confidential Information. Consultant understands that the protection of Confidential Information is required by law and is a requirement of their relationship with the HRA. Accordingly, Consultant agrees as follows: 21.1 During the term of this Agreement and after the termination of Consultant’s relationship with the HRA: (a) Consultant will keep secret all Confidential Information and will not directly or indirectly disclose it to anyone outside the HRA; (b) Consultant will not make use of any Confidential Information for their own purposes or for the benefit of anyone other than the HRA; and (c) upon termination of Consultant’s relationship with the HRA, Consultant will promptly deliver to the HRA all memoranda, notes, records, and other documents (and all copies thereof) constituting or relating to Confidential Information. 21.2 If Consultant breaches or threatens to breach any provisions of paragraph 19.1, the HRA has the right to enforce this Agreement in any court having jurisdiction. This Agreement will be governed by and construed in accordance with the laws of the State of Minnesota. 21.3 This Agreement is not intended to prevent Consultant from working for any employer subsequent to the termination of their relationship with the HRA, as long as Consultant does not use or disclose Confidential Information. 22. No Discrimination. Consultant agrees not to discriminate in providing products and services under this Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, gender, gender identity, gender expression, status with regard to public assistance, or religion. Violation of any part of this provision may lead to immediate termination of this Agreement. Consultant agrees to comply with the Americans with Disabilities Act as amended (“ADA”), section 504 of the Rehabilitation Act of 1973, and the Minnesota Human Rights Act, Minnesota Statutes, Chapter 363A. Consultant agrees to hold harmless and indemnify the HRA from costs, including but not limited to damages, attorneys’ fees and staff time, in any action or proceeding brought alleging a violation of these laws by Consultant or its guests, invitees, members, officers, officials, agents, employees, volunteers, representatives and subcontractors. Upon request, Consultant shall provide accommodation to allow individuals with disabilities to participate in all Services under this Agreement. Consultant agrees to utilize its own auxiliary aid or service in order to comply with ADA requirements for effective communication with individuals with disabilities. 23. Authorized Agents. The HRA’s authorized agent for purposes of administration of this contract is Emily Goellner, the Director of Community and Economic Development, or designee. Consultant’s authorized agent for purposes of administration of this contract is Kendra Lindahl, or designee who shall perform or supervise the performance of all Services. 24. Notices. Any notices permitted or required by this Agreement shall be deemed given when personally delivered or upon deposit in the United States mail, postage fully prepaid, certified, return receipt requested, addressed to: 10 6 CONSULTANT THE HRA Kendra Lindahl Landform Professional Services, LLC 105 S 5th Ave STE 513 Minneapolis, MN 55401 klindahl@landform.net Emily Goellner City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 egoellner@goldenvalleymn.gov or such other contact information as either party may provide to the other by notice given in accordance with this provision. 25. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver of any other provisions or any other or further breach, and no such waiver shall be effective unless made in writing and signed by an authorized representative of the party to be charged with such a waiver. 26. Headings. The headings contained in this Agreement have been inserted for convenience of reference only and shall in no way define, limit or affect the scope and intent of this Agreement. 27. Payment of Subcontractors. Consultant agrees that it must pay any subcontractor within 10 days of the prime contractor’s receipt of payment from the HRA for undisputed Services provided by the subcontractor. Consultant agrees that it must pay interest of 1-1/2 percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the prime contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from a prime contractor must be awarded its costs and disbursements, including attorneys’ fees, incurred in bringing the action. 28. Publicity. At the HRA’s request, the HRA and Consultant shall develop language to use when discussing the Services. Consultant agrees that Consultant shall not release any publicity regarding the Services or the subject matter of this Agreement without prior consent from the HRA. Consultant shall not use the City and/or HRA’s logo or state that the HRA endorses its services without the HRA’s advanced written approval. 29. Severability. In the event that any provision of this Agreement shall be illegal or otherwise unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full force and effect. 30. Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that they are duly authorized to sign on behalf of their respective organization. In the event Consultant did not authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties and liability of Consultant, described in this Agreement, personally. 31. Counterparts and Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument. This Agreement may be transmitted by electronic mail in portable document format (“pdf”) and signatures appearing on electronic mail instruments shall be treated as original signatures. 11 7 32. Recitals. The HRA and Consultant agree that the Recitals are true and correct and are fully incorporated into this Agreement. [Remainder of page left blank intentionally. Signature page follows.] 12 8 IN WITNESS WHEREOF, the HRA and Consultant have caused this Professional Services Agreement to be executed by their duly authorized representatives in duplicate on the respective dates indicated below. Landform Professional Services, LLC: HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF GOLDEN VALLEY : By: _________________________________ Name: Kendra Lindahl Title: Principal Planner By: _________________________________ (Placeholder), Chair By: _________________________________ Noah Schuchman, Director 13 EXHIBIT A SCOPE OF SERVICES 14 Landform®, SensiblyGreen® and Site to Finish® are registered service marks of Landform Professional Services, LLC. January 20, 2025 Christine Costello Housing & Econ. Dev. Manager City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 RE: REVISED Work Plan for HOPE parcels Christine, Thank you for asking for Landform’s help with the rezoning project related to the HOPE parcels. Since initiating the project with you in July, the City has determined that a larger effort is needed to prepare the properties at 504 Lilac, 1131 Lilac, 1211 Lilac, 1611 Lilac and 4707 Circle Down for development. These parcels were acquired by the City and will require a comprehensive plan amendment, rezoning and plat to allow the parcels to be shovel-ready for the HOPE program. If you have any questions concerning our services, please call me at 612-252-9070. We look forward to working with you. Sincerely, Landform Professional Services, LLC Kendra Lindahl, AICP Principal Planner ENCL: Project Scope 15 Proposal to Christine Costello 2 Golden Valley, MN January 20, 2025 A. SCOPE OF SERVICES The level of our involvement will include the following Scope of Services (“Basic Services”). Naturally, the scale and scope of our efforts depends upon a Client’s needs, a clear understanding of our responsibilities and upon the deliverables required. If we have misinterpreted your needs, please let us know and we will make the necessary adjustments to this Proposal. i. We worked with City staff to hold a neighborhood meeting on September 4, 2024 with property owners affected by the reguiding/rezoning needed for 1131 Lilac and 1611 Lilac. Since that time, the City has reevaluated the priorities for the HOPE program. ii. Based on the previously prepared ALTA surveys for 504 Lilac, 1131 Lilac, 1211 Lilac and 4707 Circle Down, Landform will: 1. Review the Title Commitment and Legal Description, 2. Compute Boundary and Verify Boundary on site, 3. Prepare a Plat for each parcel(s), 4. Review Plat with City staff, 5. Submit to the City, County, and MN DOT for approval, make any revisions as needed, 6. Produce Mylars, 7. Sign Mylars and 8. Set Final Plat Monuments iii. OPTIONAL. City staff will work with legal to address the “proceeding subsequent” issues related to the existing encroachment on 1611 Lilac. If directed by City staff, Landform will: 1. Review the Title Commitment and Legal Description, 2. Compute Boundary and Verify Boundary on site, 3. Prepare a Plat for each parcel(s), 4. Review Plat with City staff, 5. Submit to the City, County, and MN DOT for approval, make any revisions as needed, 6. Produce Mylars, 7. Sign Mylars and 8. Set Final Plat Monuments iv. We will work with City staff to schedule a second neighborhood meeting with affected property owners and parcels within 500 feet. Landform will prepare materials for the meeting. v. Prepare staff reports for the Planning Commission public hearing and City Council meeting on the required Comprehensive Plan Amendments, Zoning Map Amendments and Preliminary Plat. Attend meetings to present materials. vi. Prepare staff report for City Council meeting on the Final Plat. Attend meeting to present materials. vii. Landform will coordinate with Metropolitan Council staff and submit the required application materials for the administrative review. 16 Proposal to Christine Costello 3 Golden Valley, MN January 20, 2025 B. COMPENSATION 1) The cost of this effort is estimated at $40,182.00 as shown below based on our contracted hourly rates. 0BPHASE TASK 1BBILL TYPE 2BASSOCIATED FEE Task 1. Project Management Check in meeting with City GIS staff Hourly $358.00 Check in with Met Council staff Hourly $179.00 Task 2. Platting Review ALTA surveys from City Hourly $0 504 Lilac Plat Hourly $6,500.00 1131 Lilac Plat Hourly $6,500.00 1211 Lilac Plat Hourly $6,500.00 1611 Lilac Plat Hourly $6,500.00 OPTIONAL. 4707 Circle Down Hourly $6,500.00 Review plats with City staff Hourly $179.00 MNDOT plat review Hourly $179.00 Hennepin County plat review Hourly $179.00 Task 3. Public Process Schedule neighborhood meeting and prepare materials Hourly $2,312.00 Planning Commission meeting and staff report Hourly $1,432.00 City Council meeting and staff report (CPA/RZ/PP) Hourly $1,432.00 Council meeting and staff report (FP) Hourly $716.00 Met Council submittal Hourly $716.00 Total (including hourly estimates*) $40,182.00 2) Standard Internal reimbursable expenses associated with prints, plots, scanning and mileage are included in our hourly rates. Deliverable plots and prints will be charged at internal rate. 3) External reimbursable expenses shall be billed at cost plus 15%. 4) Invoices will be sent once a month based on the hours worked through the date of billing. 5) Payment is due upon receipt of invoice. Unless prior arrangements are made, a 1.5% per month (18% per annum) service charge or the maximum permitted by law, whichever is less, will be assessed against all invoices unpaid for over 35 days. Service charges may be compounded. 6) UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE. 17 EXHIBIT B FEE SCHEDULE 18