2025-07-01 - AGE - City Council Regular Meeting July 1, 2025 — 6:30 PM
Golden Valley City Hall
Council Chambers
1.Call to Order
1A.Pledge of Allegiance and Land Acknowledgement
1B.Legislative Session Report
2.Additions and Corrections to Agenda
3.Consent Agenda
Approval of Consent Agenda - All items listed under this heading are considered to be routine by
the City Council and will be enacted by one motion. There will be no discussion of these items
unless a Council Member so requests in which event the item will be removed from the general
order of business and considered in its normal sequence on the agenda.
3A.Approval of City Council Meeting Minutes
3B.Approval of City Check Registers
3C.Bids, Quotes, and Contracts:
3C.1.Approve Extension of Law Enforcement Services Agreement with the HCSO
3C.2.Approve Contract with WSB & Associates, Inc. to Complete a Climate Equity Plan
3C.3.Approve Contract for Pavement Preservation with Corrective Asphalt Materials, LLC
3C.4.Approve Contract for Storm Sewer Repairs with Summit Infrastructure, LLC
3C.5.Approve 2025-2026 Labor Agreement with Patrol Officers Union (LELS Local #27)
3C.6.Approve 2025-2026 Labor Agreement with the Sergeants Union (LELS Local #304)
3D.Adopt Resolution No. 25-059 Approving Final Plat for 4707 Circle Down
3E.Adopt Resolution No. 25-060 Approving Final Plat for 504 Lilac Drive
3F.Adopt Resolution No. 25-061 Approving Updates to Planning Commission Bylaws
3G.Adopt Resolution No. 25-062 Approving Interdepartmental Budget Transfer to Support
Data Practices Response
4.Public Hearing - None.
CITY COUNCIL REGULAR MEETING AGENDA
Members of the public may attend this meeting in-person, by watching on cable channel 16, or by
streaming on CCXmedia.org. The public can make in-person statements during public comment
sections, including the public forum beginning at 6:20 pm.
Individuals may provide public hearing testimony remotely by emailing a request to the City Clerk's
office at cityclerk@goldenvalleymn.gov by 3 p.m. on the day of the meeting.
City of Golden Valley City Council Regular Meeting July 1, 2025 — 6:30 PM
1
5.Old Business - None.
6.New Business
All Ordinances listed under this heading are eligible for public input.
6A.First Consideration of Ordinance No. 800, Updating City Code Chapter 12 Related to Fire
Prevention and Protection
6B.Review of Council Calendar
6C.Mayor and Council Communications
1. Other Committee/Meeting updates
7.Adjournment
City of Golden Valley City Council Regular Meeting July 1, 2025 — 6:30 PM
2
EXECUTIVE SUMMARY
City Manager's Office
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
July 1, 2025
Agenda Item
1B. Legislative Session Report
Prepared By
Noah Schuchman, City Manager
Summary
The City's contract lobbyist will provide a presentation and report of the 2025 Legislative Session.
Legal Considerations
This item does not require legal review.
Equity Considerations
This item does not require equity review.
Recommended Action
Receive presentation from the City's contract lobbyist.
3
EXECUTIVE SUMMARY
Legal
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
July 1, 2025
Agenda Item
3A. Approval of City Council Meeting Minutes
Prepared By
Theresa Schyma, City Clerk
Summary
The following minutes are available to view on the City's public Laserfiche site :
June 17, 2025 Regular City Council Meeting
A direct link to the folder with the documents referenced above is:
http://weblink.ci.golden-valley.mn.us/WebLink/Browse.aspx?
id=1056192&dbid=0&repo=GoldenValley
Legal Considerations
This item did not require legal review.
Equity Considerations
This item did not require equity review.
Recommended Action
Motion to approve City Council meeting minutes as submitted.
4
EXECUTIVE SUMMARY
Finance
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
July 1, 2025
Agenda Item
3B. Approval of City Check Registers
Prepared By
Jennifer Hoffman, Assistant Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Document is located on city website at the following location: http://weblink.ci.golden-
valley.mn.us/WebLink/Browse.aspx?id=1060600&dbid=0&repo=GoldenValley
The check register(s) for approval:
06-18-2025 Check Register
06-25-2025 Check Register
Financial or Budget Considerations
The check register is attached with the financing sources at the front of the document. Each check has
a program code(s) where it was charged.
Legal Considerations
Not Applicable
Equity Considerations
Not Applicable
Recommended Action
Motion to authorize the payment of the bills as submitted.
5
EXECUTIVE SUMMARY
Police
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
July 1, 2025
Agenda Item
3C.1. Approve Extension of Law Enforcement Services Agreement with the HCSO
Prepared By
Alice White, Assistant Police Chief
Rodolfo Perez, Assistant Police Chief
Summary
The Golden Valley Police Department is currently collaborating with the Hennepin County Sheriff's
Office which provides a Sheriff deputy, occasionally, for supplemental staffing to the Golden Valley
Police Department on an as needed basis - usually when field training new staff. The department
seeks to extend this service agreement to continue our current partnership and provide back up public
safety options when needed. This agreement will provide the department with the time necessary to
onboard additional sworn officers, ultimately enabling the department to achieve self-sufficiency in its
law enforcement operations. For reference, in June of 2025 the Sheriff's office has provided staffing
totaling 18, (12) hour shifts averaging 216 hours in the month of June. As officers are onboarded the
need for additional assistance from HCSO will decrease significantly.
Financial or Budget Considerations
Due to a contractual pay increase for HCSO staff, there is an increase to the pay scale. Requests for
services from HCSO will be heavily monitored and utilized only when necessary to maintain Golden
Valley Police Department minimal staffing level requirements.
Legal Considerations
The Legal Department has reviewed this agreement.
Equity Considerations
This agreement was previously reviewed and approved for equity. This agreement extension request
does not effect the previously approved equity review.
Recommended Action
Motion to approve extension of Law Enforcement Services Agreement with the Hennepin County
Sheriff's Office.
6
Supporting Documents
HCSO Contract Amendment-July 2025 A2412704 Golden Valley LE Amd 1 DRAFT 6.25.25.docx
HCSO - GVPD - Law Enforcement Services Agreement - signed
7
Contract No: A2412704
Amendment: 1
Page 1 of 3
AMENDMENT NO. 1 TO AGREEMENT NO. A2412704
This Amendment No. 1 to Agreement No. A2412704 is between the COUNTY OF HENNEPIN,
STATE OF MINNESOTA, A-2300 Government Center, Minneapolis, Minnesota 55487,
(“COUNTY”), on behalf of the Hennepin County Sheriff’s Office (“HSCO”), and the City of Golden
Valley (“CITY”), 7800 Golden Valley Road, Golden Valley, Minnesota 55427.
The parties agree that Agreement No. A2412704, including prior amendments if any, is
amended as follows:
1. Section 1, TERM, shall be amended to read:
“COUNTY shall provide Services (as defined herein) commencing January 1, 2025 and
ending at midnight on December 31, 2026, unless terminated sooner pursuant to the
provisions herein. This agreement shall be renewed up to 1 additional year from the end
date unless terminated prior according to the provisions set forth in Section 8. Except, in
no event shall this Agreement renew for any period beyond December 31, 2027.”
2. Paragraph 3 of Section 2, SERVICES AND OBLIGATIONS, shall be amended to read:
“Unless the parties otherwise agree, COUNTY will make its best effort to provide up to
two deputies, on an overtime basis, to provide Services on behalf of CITY during the
dayshift hours of 6:00 am to 6:00 pm throughout the term of this agreement. In the
event COUNTY is unable to identify deputies to provide Services for any full or partial
shift, no hours will be invoiced for the hours no worked. COUNTY shall not be obligated
to perform any minimum hours of Services per day. However, upon CITY’s request or as
HCSO determines necessary to keep the peace and/or fulfill its obligations hereunder,
HCSO may performs Services beyond the scope of this agreement. As long as said
additional Services are within the scope of Services, the additional services shall be a
non-material modification to this Agreement not requiring an amendment so long as the
additional Services do not alter the character of the Services contemplated herein.”
3. Attachment A shall be amended to read:
“I. As further described in the Agreement, COUNTY personnel shall be paid the following
hourly rate for each of Services performed hereunder:
For Services performed between January 1, 2025 and December 31, 2025 and according
to the provisions in the Agreement, the following rates shall apply:
Overtime Rate
1) Sheriff’s Deputy ‐ $95.77/hour
8
Contract No: A2412704
Amendment: 1
Page 2 of 3
2) Sheriff’s Crime Scene Investigator ‐ $100.56/hour
3) Sheriff’s Detective ‐ $105.59/hour
4) Sheriff’s Sergeant ‐ $116.41/hour
5) Sheriff’s Lieutenant ‐ $128.34/hour
6) Sheriff’s Captain ‐ $141.50/hour
For Services performed between January 1, 2026 and December 31, 2026 and according
to the provisions in the Agreement, the following rates shall apply:
Overtime Rate
1) Sheriff’s Deputy ‐ $99.95/hour
2) Sheriff’s Crime Scene Investigator ‐ $104.96/hour
3) Sheriff’s Detective ‐ $110.21/hour
4) Sheriff’s Sergeant ‐ $121.50/hour
5) Sheriff’s Lieutenant ‐ $133.95/hour
6) Sheriff’s Captain ‐ $147.69/hour
For Services performed between January 1, 2027 and the end of the term of this
agreement, and according to the provisions in the Agreement, the rates shall be the
applicable rate as established by the applicable collective bargaining or other applicable
contract. COUNTY shall exercise best efforts to notify CITY on or before December 31,
2026, in writing, of the rates applicable for the following year. The parties expressly
acknowledge and agree that collective bargaining or other applicable contracts may be
settled after January 1, 2027and, in such case, retroactive payment adjustments may be
necessary.
Notwithstanding the foregoing established rates, the parties expressly acknowledge and
agree that COUNTY may adjust said rates, during the term of this Agreement, to reflect
changes resulting from changes in collective bargaining or other applicable contracts.
Said increases shall match/mirror the contract increase directly. COUNTY shall give CITY
written notice of any applicable adjustment in rates.”
This Amendment shall be effective July 1, 2025.
Except as herein amended, the terms, conditions and provisions of Agreement No. A2412704,
including prior amendments if any, shall remain in full force and effect.
9
Contract No: A2412704
Amendment: 1
Page 3 of 3
signature page – will be added by county
10
1
Contract No: A2412704
LAW ENFORCEMENT SERVICES AGREEMENT
COUNTY
Golden Valley 7800 Golden Valley Road, Golden Valley, Minnesota 55427.
Pursuant to the foregoing, the parties agree as follows:
1. TERM
COUNTY shall provide Services (as defined herein) commencing January 1, 2025 and
ending at midnight on June 30, 2025, unless terminated sooner pursuant to the provisions
herein.
2. SERVICES AND OBLIGATIONS
Pursuant to the terms herein, COUNTY, by and through HCSO, shall exercise best efforts
related services for CITY in and around the geographical boundaries of the City of
Golden Valley as more
Services shall encompass only those duties and functions that are within the jurisdiction
of and customarily rendered by HCSO in accordance with applicable law, including but
not limited to enforcement, investigation, emergency response, duties authorized by
law, proactive patrol, response to calls for public safety services, crime prevention,
investigation of criminal activity, assistance with local and state prosecutions, and other
agreed upon duties.
Unless the parties otherwise agree, COUNTY will make its best effort to provide two
deputies, on an overtime basis, to provide Services on behalf of CITY during the dayshift
hours of 6:00 am to 6:00 pm throughout the term of this agreement. In the event
COUNTY is unable to identify deputies to provide Services for any full or partial shift, no
hours will be invoiced for the hours no worked. COUNTY shall not be obligated to
perform any minimum
HCSO determines necessary to keep the peace and/or fulfill its obligations hereunder,
HCSO may performs Services beyond the scope of this agreement. As long as said
additional Services are within the scope of Services, the additional services shall be a
non-material modification to this Agreement not requiring an amendment so long as the
additional Services do not alter the character of the Services contemplated herein.
To the extent Services include enforcement of the regulatory ordinances duly adopted by
the governing body of the CITY, CITY will provide HCSO with a sufficient number of
complete and current copies of said regulatory ordinances.
11
2
HCSO and its assigned Deputies shall work collaboratively with CITY law enforcement
personnel. However, the parties expressly acknowledge and agree that HCSO is not
responsible for command or control of any CITY personnel, including but not limited to
CITY law enforcement personnel.
HCSO shall be solely responsible for identifying and supplying Deputies with equipment
and supplies necessary to perform Services, including, as HCSO deems appropriate, a
seasonally appropriate patrol uniform of the day, service belts, HCSO radio equipment,
service weapon, personal soft ballistic body armor, and traffic vests.
Deputies shall perform Services and related law enforcement activity, including
policies, and procedures as well as applicable law. Unless the parties otherwise agree,
HCSO shall be solely responsible for and shall arrange transport and/or booking of any
arrested/detained individuals which may include transportation to, and supervision
during, necessary medical treatment. For clarification and not limitation, nothing herein
is intended to nor shall be construed as modifying, altering, waiving, releasing or
otherwise affecting in any manner whatsoever any duties or obligations imposed by
nd procedures or by applicable law.
HCSO shall be solely responsible for the selection and assignment of Deputies and other
personnel to perform the Services. The parties acknowledge and agree that resource
availability requires HCSO to exercise its best judgment in prioritizing and responding to
the public safety needs of its jurisdiction including, but not limited to, performing the
Services. That prioritization decision belongs solely to HCSO. HCSO may, at any time,
HCSO shall be exclusively responsible for deputy performance standards, the discipline of
Deputies, and other matters incidental to the performance of Services including the right
to control assigned Deputies. CITY shall refer concerns about assigned Deputies,
including instances of alleged misconduct or other disciplinary matters, to Major Dan
HCSO will retain sole authority and responsibility for discipline of Deputies.
In the event of any actual or alleged unusual incidents, emergencies, and/or controversial
situations which arise in relation hereto, each party shall immediately report such
incidents to the other party and shall immediately cooperate, collaborate, and
coordinate with the other party to investigate, remedy and/or respond to the same. For
purpose of this paragraph "unusual incident, emergency, or controversial situations"
include but are not limited to any actual or alleged assault, sexual assault/misconduct,
excessive force, or other act of violence, by a party, a party's personnel or agent(s), a
prisoner, or any third party, any escape or attempted escape of a prisoner or any other
breach of security, any excessive delay in the transportation of a prisoner, and any
refusal of any party to release a prisoner as authorized or directed by applicable law. For
clarification and not limitation of the provisions herein, including the Promotional
Materials obligations below, the parties shall cooperate, collaborate, and coordinate any
outward facing communications regarding any unusual incident, emergency, or
controversial situation.
12
3
CITY shall at its sole expense supply any special stationary, supplies, notices or forms
which are to be issued by HCSO in the name of the CITY in connection with the Services.
HCSO shall provide Services from HCSO owned, operated, or accessible facilities.
However, CITY may, in its sole discretion, elect to provide one or more
alternative/additional facilities for use by HCSO, including but not limited to providing
necessary space, furnishings, utilities and other equipment and services necessary and
directly incidental to the existence and operation of said facility. If such facility is
established by the CITY and maintained within the geographic limits of the CITY, such
and functions beyond performing Services, including law enforcement and other related
legal obligations beyond the geographic limits of the CITY, provided, however, that the
performance of such duties and functions shall not be at any additional cost to the CITY.
3. PAYMENT FOR SERVICES
COUNTY shall invoice and CITY shall pay COUNTY for each hour of Services actually
performed hereunder at the rates set forth in Attachment A. CITY shall pay invoiced
amounts within thirty (30) days from receipt of the invoice.
4. NO AGENCY RELATIONSHIP
The parties agree that nothing herein contained is intended or should be construed in
parties hereto or as constituting either party as an agent, representative, or employee
of the other for any purposes or in any manner whatsoever. Each party is to be and
shall remain an independent contractor with respect to all Services performed under
this Agreement.
5. INDEMNIFICATION AND LIMITATION OF LIABILITY
intentional, willful or wanton acts, CITY shall defend, indemnify, and hold harmless
COUNTY, its present and former officials, officers, agents, volunteers and employees,
including but not limited to individual Deputies to the extent they are
individually/personally named in any action, from any liability, claims, injury, damages,
from
federal law, including but not limited to 42 U.S.C. §1983, Monell claims, fees
and costs under 42 U.S.C. § 1988, to the extent arising out of, in the course and scope
of, and directly and proximately caused by the performance of Services under this
or indirectly employed by them, and/or anyone for whose acts and/or omissions they
may be liable, and (iii) against all loss by reason of the failure of CITY to perform any
obligation under this Agreement.
13
4
The parties expressly agree that, with respect to the resolution of any matter subject to
stipulate to any liability, wrongdoing, negligence, etc., to the other party, without such
EXCEPT FOR LIABILITY, CLAIMS, INJURY, DAMAGES, COSTS OR EXPENSES RESULTING
LIABLE FOR ANY LOSS, LIABILITY, DAMAGE OR INJURY, INCLUDING BUT NOT LIMITED TO
SPECIAL, INDIRECT, OR CONSEQUENTIAL DAMAGES OR LOST PROFITS ARISING OUT OF
OR RELATED TO THIS AGREEMENT, EVEN IF THE PARTIES HAVE KNOWLEDGE OF THE
POSSIBILITY OF SUCH DAMAGES AND WHETHER OR NOT SUCH DAMAGES ARE
FORSEEABLE.
Liability of the CITY and COUNTY shall be governed by the provisions of the Municipal
Tort Claims Act, Minnesota Statutes, Chapter 466, and other applicable laws.
Notwithstanding the above, the CITY shall not be required to defend and indemnify the
COUNTY if any individual Deputy fails to cooperate, collaborate, or coordinate with CITY
personnel as required by this Agreement.
14
5
6. DATA PRACTICES
Each party and its officers, agents, owners, partners, employees, volunteers and
subcontractors agree to abide by the provisions of the Minnesota Government Data
Practices Act, Minnesota Statutes, Chapter 13, the Minnesota Health Records Act,
Minnesota Statutes, §144.291 et seq., the Health Insurance Portability and
Accountability Act and implementing regulations, if applicable, and all other applicable
state and federal laws, rules, regulations and orders relating to data privacy or
confidentiality, and as any of the same may be amended.
7. MERGER AND MODIFICATION
A. It is understood and agreed that the entire Agreement between the parties is
contained herein and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter. All items that
are referenced or that are attached are incorporated and made a part of this
Agreement. If there is any conflict between the terms of this Agreement and
referenced or attached items, the terms of this Agreement shall prevail.
B. Any alterations, variations, modifications, or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing as an
amendment to this Agreement signed by the parties.
8. DEFAULT AND CANCELLATION
If either party fails to perform any of the provisions of this Agreement or so fails to
administer the work as to endanger the performance of the Agreement, it shall be in
default.
may upon written notice immediately cancel or terminate this Agreement in its entirety.
This Agreement may be canceled with or without cause by either party upon thirty (30)
day written notice.
Any remedies expressly set forth herein, including but not limited to the right to
terminate this Agreement, shall be in addition to any other right or remedy available to
the party under this Agreement, law, statute, rule, and/or equity.
Provisions that by their nature are intended to survive the term, cancellation or
termination of this Agreement include but are not limited to: SERVICES AND
OBLIGATIONS; NO AGENCY RELATIONSHIP; INDEMNIFICATION AND LIMITATION OF
LIABILITY; DATA PRACTICES; DEFAULT AND CANCELLATION; MEDIA OUTREACH; and
MINNESOTA LAW GOVERNS.
15
6
9. CONTRACT ADMINISTRATION
Major Shane Magnuson, 612-348-0333, or successor (Contract Administrator), shall
manage this Agreement on behalf of the COUNTY and serve as liaison between the
COUNTY and CITY.
Alice White Assistant Chief of Police, City of Golden Valley, 7800 Golden Valley Road,
Golden Valley, Minnesota 55427, 12-2502, awhite@goldenvalleymn.gov, or
successor, shall manage the agreement on behalf of the CITY and serve as liaison
between the CITY and COUNTY.
Either party may replace such person but shall immediately give written notice to the
other party of the name, phone number and fax number (if available) of such substitute
person and of any other subsequent substitute person.
10. COMPLIANCE WITH APPLICABLE LAW
Each party shall comply with all applicable federal, state and local statutes, regulations,
rules and ordinances currently in force or later enacted.
11. NOTICES
Any notice or demand which must be given or made by a party under this Agreement, or
any statute or ordinance, shall be in writing, and shall be sent registered or certified
mail. Notices to the COUNTY shall be sent to the Hennepin County Administrator
A2300, Hennepin County Government Center, 300 South Sixth St, Minneapolis,
Minnesota 55415 with a copy to HCSO at the address given in the opening paragraph of
the Agreement. Notice to CITY shall be sent to the address stated in the opening
paragraph of the Agreement.
12. MEDIA OUTREACH
CITY shall notify HCSO, prior to publication, release or occurrence of any Outreach (as
defined below). The parties shall coordinate to produce collaborative and mutually
acceptable Outreach. For clarification and not limitation, all Outreach shall be approved
by HCSO, by and through the Lead Officer or their designee(s), prior to publication or
release.
releases, external facing communications, advertising, marketing, promotions, client
lists, civic/community events or opportunities and other forms of outreach created by,
[Dave] Hutchins
derivative thereof; or (ii) that directly or indirectly relate to, reference or concern the
County of Hennepin, this Agreement, the services performed hereunder or COUNTY
personnel, including but not limited to COUNTY employees and elected officials.
16
7
13. MINNESOTA LAWS GOVERN
The Laws of the State of Minnesota shall govern all questions and interpretations
concerning the validity and construction of this Agreement and the legal relations
between the parties and their performance. The appropriate venue and jurisdiction for
any litigation will be those courts located within the County of Hennepin, State of
Minnesota. Litigation, however, in the federal courts involving the parties will be in the
appropriate federal court within the State of Minnesota. If any provision of this
Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be
affected.
THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
17
8
SIGNATURE AUTHORIZATION
Reviewed for COUNTY by
theCounty
Office:
By: ____________________
Michael Bernard
COUNTYOFHENNEPIN STATE
OF MINNESOTA
By:
Grace Helgerson
CountyAdministrationClerk
HENNEPINCOUNTY OFFICE
By:
David Hough
CountyAdministrator
By: ____________________
Patrick Enderlein
Chief Deputy
HennepinCounty Office
CITY OF GOLDEN VALLEY
By: _________________________________
Noah Schuchman, City Manager
By:______________________________________
Roslyn Harmon, Mayor
Date:Date:
Date:
Date:
02/07/2025 02/20/2025
02/25/2025
02/28/2025
03/05/2025
03/05/2025
18
9
ATTACHMENT A
RATES FOR SERVICES
I. As further described in the Agreement, COUNTY personnel shall be paid the following
hourly rate for each of Services performed hereunder:
For Services performed between January 1, 2025 and June 30, 2025 and according to the
provisions in the Agreement, the following rates shall apply:
Overtime Rate
1) Deputy $95.77/hour
2) Crime Scene Investigator $100.56/hour
$105.59/hour
4) Sergeant $116.41/hour
5) Lieutenant $128.34/hour
6) Captain $141.50/hour
Notwithstanding the foregoing established rates, the parties expressly acknowledge and agree
changes resulting from changes in collective bargaining or other applicable contracts. COUNTY
shall give CITY written notice of any applicable adjustment in rates.
THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
19
EXECUTIVE SUMMARY
Community Development
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
July 1, 2025
Agenda Item
3C.2. Approve Contract with WSB & Associates, Inc. to Complete a Climate Equity Plan
Prepared By
Ethan Kehrberg, Sustainability Specialist
Summary
Attached is a contract with WSB & Associates, Inc. to complete a Climate Equity Plan.
Financial or Budget Considerations
The 2025 budget includes $55,000 to engage a consultant to complete a Climate Equity Plan. The
proposal includes a not-to-exceed cost of $54,949.
Legal Considerations
The Legal Department has reviewed and approved the contract.
Equity Considerations
The Request for Proposals (RFP) for the project included equity considerations. The chosen consultant,
WSB & Associates, Inc. has a strong commitment to equity. The Equity Manager is also involved on the
project management team.
Recommended Action
Staff recommends approval of the contract. Motion to authorize the Mayor and City Manager to
execute the Contract for Consulting Services with WSB & Associates, Inc.
Supporting Documents
Proposal
Contract
20
MAY 30, 2025
A Proposal for a Climate Equity Plan
FOR THE CITY OF GOLDEN VALLEY
WSB LLC | 701 XENIA AVE, MINNEAPOLIS, MN 55416
CONTACT PERSON: AMY FREDREGILL | PROJECT MANAGER | 612.965.1489 | AFREDREGILL@WSBENG.COM
21
701 XENIA AVE S | SUITE 300 | MINNEAPOLIS, MN 55416 | TEL: 763.541.4800 | FAX: 763.541.1700 | WSBENG.COMMay 30, 2025
Ethan Kehrberg, Sustainability Specialist
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
Re: Golden Valley Climate Equity Plan
Dear Ethan,
On behalf of WSB, thank you for this opportunity to submit our qualifications to partner with the City of
Golden Valley to create an actionable, scalable, and inclusive Climate Equity Plan.
Mission, Vision, and Values
WSB’s mission is to create resilient infrastructure and sustainable solutions that address today’s challenges
and prepare for tomorrow’s demands. This dovetails well with Golden Valley’s mission to create a vibrant
and welcoming environment where people can live, work, and play. We advance equity in a number of
ways such as through our award-winning Opportunity+ workforce development program and by leveraging
culturally relevant engagement methodologies and a commitment to inclusion. We work to ensure
collaboration, giving a meaningful seat at the table for vulnerable communities and driving actionable
outcomes aligned with community goals. We also demonstrate our mission through our board-adopted
Sustainability Plan that led us to install solar on our Burnsville office building.
Cover Letter
Experience Providing Similar Services
Our team has decades of experience working with cities to plan and implement sustainability initiatives,
and we are confident in our ability to address climate change and inequities in Golden Valley. We have
helped many organizations with their climate and engagement-related plans, including St. Anthony
Village’s Climate Action Plan, the City of Minnetonka Community Forestry Plan, the City of Mahtomedi’s
Sustainability Plan, the St. Croix Chippewa Indians of Wisconsin (SCCIW) Climate Plan, the Loppet
Foundation’s Climate Plan, the Cherokee Nation Safe Streets for All and Long-range Transit Plans,
Minnesota Department of Transportation’s Public Engagement Plan for the Re-Thinking I-94 project,
Metropolitan Council’s Sustainable Landscapes Restoration outreach and the Minneapolis Regional
Chamber of Commerce’s Climate Plan. We will draw upon these and other experiences, such as our
current work with 15 tribal nations, to inform this Plan.
22
Cover Letter | 2Proposal for Climate Equity Plan for the City of Golden Valley
St. Anthony Village Climate Plan
CLIENT: CITY OF ST. ANTHONY VILLAGE
LOCATION: ST. ANTHONY VILLAGE, MN
DURATION: MAR 2023 - DEC 2023
WSB developed a Climate Plan adopted by the City
Council in December 2023 for St. Anthony Village. The
Plan includes high-level goals, specific initiatives to
reduce city-wide greenhouse gas emissions, address
resident climate concerns, and improve community
resilience. The Plan categories include energy, water,
transportation, and waste. Prior to plan development,
WSB analyzed city-wide emission trends and solicited
feedback from residents on local climate action
priorities. Informed by this data, experts across WSB’s
service areas identified actions for both city staff and
residents to pursue to create positive change in their
community. WSB carried the plan through the Parks and
Environmental Commission review and City Council
adoption processes. WSB continues to support city
staff with plan implementation and seeking funding to
advance plan goals.
KEY WSB STAFF: AMY FREDREGILL, HANNAH
DELKER, JUSTIN MESSNER
REFERENCE: CHARLIE YUNKER | CITY
ADMINISTRATOR | 612.782.3315 | CHARLIE.
YUNKER@SAVMN.COM
Ramsey County ADA Plan
CLIENT: RAMSEY COUNTY, MN
LOCATION: ST. PAUL, MN
DURATION: 2024 - CURRENT
A core component of this project involved fostering
inclusive and meaningful public engagement to
ensure the ADA Transition Plan reflects community
needs and promotes transparency. WSB prioritized
establishing an open dialogue with Ramsey County
residents, stakeholders, and advocacy groups through
a comprehensive outreach strategy. This included
developing clear communication channels, such as public
meetings, surveys, and online platforms, to gather input
on accessibility barriers and priorities. WSB facilitated
community workshops and public comment periods,
encouraging participation from diverse populations,
including individuals with disabilities. Throughout
the process, efforts were made to ensure all outreach
materials were accessible, with attention to language,
format, and communication accessibility standards.
The team also coordinated closely with county staff
to promote awareness of upcoming engagement
opportunities and to incorporate community feedback
into the plan’s development. This inclusive approach
aimed to build trust, ensure the plan addresses real
community concerns, and foster a sense of ownership
among residents. The culmination of these efforts was
a transparent, community-informed ADA Transition
Plan that not only meets federal requirements but also
aligns with the County’s commitment to equity and
accessibility. By actively involving the public at multiple
stages, WSB helped Ramsey County create a more
accessible and inclusive transition plan that serves all
residents and demonstrates a genuine commitment to
community-centered planning.
KEY WSB STAFF: RYAN EARP
REFERENCE: CONNIE BERNARDY | ACTIVE LIVING
RAMSEY COMMUNITIES DIRECTOR | 651.518.0006
| CONNIE.BERNARDY@CO.RAMSEY.MN.US
23
Cover Letter | 3Proposal for Climate Equity Plan for the City of Golden Valley
SCCIW Climate Plan
CLIENT: ST. CROIX CHIPPEWA INDIANS OF
WISCONSIN
LOCATION: NORTHWEST WISCONSIN
DURATION: NOV 2023 - 2025
WSB collaborated with the St. Croix Chippewa Indians
of Wisconsin to develop a Priority Climate Action Plan
through the EPA’s Climate Pollution Reduction Grant
program, funded by the Inflation Reduction Act (IRA).
The initiative began with stakeholder engagement to
understand the Tribe’s goals, culture, local economics, and
staff resources. WSB facilitated strategic discussions with
Tribal stakeholders, workshopping long-term goals and
Tribal values of self-sufficiency and resiliency to guide plan
development and ensure broad community buy-in.
The effort included an in-depth analysis of greenhouse
gas emissions across key sectors: energy, transportation,
waste, and land use. WSB collected and analyzed data
while engaging stakeholders to align strategies with
community needs. By identifying emissions trends, WSB
helped the Tribe develop targeted strategies to reduce
their operational footprint, including high-impact energy
improvements, optimal project locations, and funding
opportunities. Coordination with utility representatives
supported site selection and a revenue model aligned
with Tribal objectives.
WSB applied best practices from other climate plans,
including baseline assessments and scenario planning
to forecast emissions. Equity remained central, guiding
inclusive strategies. The result was a robust, community-
informed plan that advances the Tribe’s climate goals
and reflects WSB’s commitment to sustainability and
stewardship. This effort resulted in the tribe asking us to
lead their Climate Plan Implementation Grant as well.
KEY WSB STAFF: AMY FREDREGILL, MATTIE
ANDERS, TONY HAVRANEK
REFERENCE: MELANIE CONNOR JOHNSON |
GRANTS ADMINISTRATOR | 715.416.3504
| MELANIECJ@STCROIXOJIBWE-NSN.GOV
Minneapolis Regional Chamber of
Commerce Climate Plan
CLIENT: MINNEAPOLIS REGIONAL CHAMBER OF
COMMERCE
LOCATION: MINNEAPOLIS, MN
DURATION: 2023 - 2024
WSB partnered with the Minneapolis Regional
Chamber of Commerce (the Chamber) to develop a
comprehensive climate action plan aimed at reducing
its operational carbon footprint. The project began
with an in-depth greenhouse gas (GHG) inventory,
assessing the Chamber’s direct and indirect emissions
across multiple operational sectors, including energy
consumption, transportation, solid waste management,
water use, and wastewater treatment. Our team
worked closely with stakeholders through extensive
engagement to gather data, understand operational
activities, and align mitigation strategies with the
Chamber’s goals. The plan not only outlined actionable
mitigation strategies but also incorporated a clear
implementation timeline, ensuring the Chamber could
achieve measurable progress toward sustainability.
The outcome is a robust, data-driven climate strategy,
tailored to the Chamber’s specific operations and
designed to drive long-term environmental impact.
KEY WSB STAFF: AMY FREDREGILL, MATTIE
ANDERS, LILLIAN PRYBILL
REFERENCE: CHRISTINE LEVENS | CHIEF
OF STAFF | 612.370.9116 | CLEVENS@
MPLSCHAMBER.COM
24
Cover Letter | 4Proposal for Climate Equity Plan for the City of Golden Valley
Community Forest Management Plan
CLIENT: CITY OF MINNETONKA, MN
LOCATION: MINNETONKA, MN
DURATION: JUN 2023 - CURRENT (ENGAGEMENT
PHASE JUN 2023 - FEB 2024)
WSB supported the City of Minnetonka in developing
its Community Forest Management Plan that dovetailed
with the City’s recently adopted Climate Action and
Adaptation Plan. We ensured the two plans melded
together and led a comprehensive engagement strategy
designed to gather meaningful input from both city
staff and community members. The engagement
process included an internal performance audit,
pop-up events at a citywide open house and local food
shelf, stakeholder group meetings, and a community
survey. WSB also developed branded graphics for use
across social media, the project website, postcards,
and the final plan to ensure consistent and accessible
communication. Feedback collected throughout
the process was instrumental in shaping the final
plan, which will guide the work of the City’s Natural
Resources and Forestry departments.
KEY WSB STAFF: EMILY BALL, RYAN EARP,
CHEVELLE KAZMIERCZAK, MATTIE ANDERS, AMY
FREDREGILL
REFERENCE: LESLIE YETKA | NATURAL
RESOURCES MANGER | CITY OF MINNETONKA |
952.988.8415
North St. Paul Climate Resiliency and
Mitigation Strategies
CLIENT: CITY OF NORTH ST. PAUL, MN
LOCATION: NORTH ST. PAUL, MN
DURATION: 2023 - CURRENT
North St. Paul has experienced increased flooding due
to urban growth and climate change. To address this,
the city applied for a Planning Grant from the Minnesota
Pollution Control Agency to complete a Climate Resiliency
and Vulnerable Population Projection in Flood Prevention
and Mitigation Strategies Report. The project aimed to
evaluate floodplain data and prioritize improvements
to protect vulnerable populations. It involved public
engagement, including input from low-to-moderate
income and ethnically diverse households. For this project,
we mapped EJ priority areas and analyzed their impacts.
The City of North St. Paul (NSP) dates back to 1872 when
Henry Anson Castle began purchasing land around
Silver Lake and platting what is now North St. Paul. At
that time, flooding was not a concern. Over time, NSP
has experienced more frequent flooding due to reduced
flood storage from city and regional growth, further
intensified by climate change. To address these issues,
the city applied for a Planning Grant for Stormwater,
Wastewater, and Community Resilience from the MPCA
to complete the Climate Resiliency and Vulnerable
Population Projection in Flood Prevention and Mitigation
Strategies Report. The project evaluated floodplain data
and prioritized improvements to protect vulnerable
populations. Public input was gathered through an open
house and outreach to low-to-moderate income and
ethnically diverse households. This work would not have
been possible without the community’s willingness to
share their knowledge, experience, and feedback.
KEY WSB STAFF: RYAN EARP, CHEVELLE
KAZMIERCZAK, AMY FREDREGILL
REFERENCE: RON RICHIE | DIRECTOR OF
PUBLIC WORKS | 651.747.2556 | RON.RITCHIE@
NORTHSTPAUL.ORG
Visit our site to fill
out the survey!
www.minnetonkamatters.
com/community-forest-plan
By participating, you will have a
chance to win a free tree!
Help us create our
Community Forest Community Forest
Management Plan
2024
Community ForestCommunity Forest Management Plan
City of Minnetonka
Submit a photo of your favorite tree
and tell us why you love it!
Your submission could be featured in the final Community Forest Management Plan.
www.minnetonkamatters.com/community-forest-plan
Do you have a
favorite tree favorite tree
in the City of Minnetonka?
25
Cover Letter | 5Proposal for Climate Equity Plan for the City of Golden Valley
Key Personnel
We have a well-rounded team of WSB staff including sustainability professionals, engagement experts, city planners, and
other environmental and community experts. WSB’s deep understanding of local government, gained through years of
hands-on experience in city planning, engineering, public works, transportation, utilities, parks and trails, community
development, and hazard mitigation uniquely positions us to support Golden Valley in the development of the City’s Plan.
City of Golden Valley
Amy Fredregill
PROJECT MANAGER
Jessica Long
COMMUNITY PLANNING
SUPPORT
Ryan Earp
ENGAGEMENT ADVISOR
Mattie Anders
SUSTAINABILITY SPECIALIST
Chevelle Kazmierczak
PUBLIC ENGAGEMENT
SUPPORT
Lori Johnson, AICP
CLIENT LIAISON
RESOURCE POOL: GIS | NATURAL RESOURCES | WATER RESOURCES | FORESTRY | RENEWABLES
Our team has a proven track record of adapting
strategies to support the needs of each community and
the specific stakeholders served by our clients. This team
has worked together recently including for Plymouth
on a solar and EV code update, for the Minnetonka
Community Forestry Plan, and on a climate-focused
policy engagement project for four MN state agencies.
Amy Fredregill | Project Manager
MPP in Environmental Policy and Nonprofit Management, George
Washington University | BS in Economics, College of Saint Benedict
With nearly 25 years of experience across public,
private, and nonprofit sectors, Amy helps communities
and businesses advance sustainability and resiliency
goals. Her work focuses on the business case for
solutions in energy, water, waste, and climate. She
supports clients exploring wind, solar, waste reduction,
electrification, and energy and water optimization. Amy
previously led the Sustainable Growth Coalition and
held leadership roles at Xcel Energy and the Midwest
Renewable Energy Tracking System. Amy’s relevant
project experience includes: St. Anthony Village
Climate Plan, St. Anthony Village, MN | Mahtomedi
Sustainability Planning, Mahtomedi, MN | EV and Solar
Policy Writin, Plymouth, Edina, and Red Wing, MN |
SCCIW Climate Plan, Northern Wisconsin
Lori Johnson, AICP | Client Liaison
MS in Community and Regional Planning, Iowa State University |
BA in Political Science, Luther College | AICP
Lori has more than 29 years of experience working in
a municipal planning department. She is well-versed
in all aspects of city planning activities including
project management, site planning application review,
public participation and long-range planning. Lori has
extensive experience with residential, commercial and
industrial plan review, approval and implementation.
Lori is skilled in navigating the approval process
for clients and communities, as well as effectively
communicating with city councils, planning
commissions, developers, real estate professionals, and
residents. Lori’s relevant project experience includes:
EV and Solar Policy Writing, Plymouth, MN | 2040
Comprehensive Plan for Blaine, MN | City Planning Staff
Augmentation for Plymouth, MN | Ordinance updates
including solar for Orono, MN
26
Cover Letter | 6Proposal for Climate Equity Plan for the City of Golden Valley
Ryan Earp | Public Engagement Advisor
Master of Public Policy, Humphrey School of Public Affairs,
University of Minnesota | Master of Business Administration, St.
Thomas University
Ryan is a creative and collaborative strategist with nearly
twenty years of experience working in the fields of
stakeholder engagement and strategic communications.
Ryan has worked with a variety of private and
public sector clients to develop impactful strategic
communications plans and execute stakeholder and
community engagement initiatives. Ryan is passionate
about integrating emerging tools and technologies
to meet stakeholder outreach objectives for our WSB
clients. Ryan’s relevant project experience includes:
Douglas Drive and Hwy 55, Golden Valley, MN | Climate
Resiliency and Mitigation Strategies , North St. Paul, MN
| Community Forest Management Plan, Minnetonka, MN |
Ramsey County ADA Plan, Ramsey County, MN
Jessica Long | Community Planning
Support
MA Urban and Regional Studies, Minnesota State Mankato | MA
and BA Geography, University of Nebraska
Jessica has experience in developing, researching, and
publishing work in Planning, Community Development,
and Geography. Along with performing typical day-to-day
planning tasks and long-term research and comprehensive
planning projects, Jessica enhances her work with GIS techniques
to aid in visualization of trends within a community or region. Her
multiple publications have developed her writing skills and
allowed her to disseminate dense topics to interested
audiences. Jessica enjoys working with residents and
community officials to develop strategies for sustainable
growth and development.
Mattie Anders | Sustainability Specialist
Master of Technology and Environmental Policy, University of
Minnesota | BA in Biology and Natural History, University of Minnesota
Mattie is the Sustainability Program Manager for WSB.
She has seven years of experience in environmental
consulting. Her experience builds on social, economic,
and environmental analysis to plan and execute relevant,
meaningful change at both local and state levels. This has
provided Mattie with the skills to solve complex problems
through both mitigation and adaptation methods that
address and build sustainable practices, with capacity
building at the heart of her work. Mattie’s relevant
project experience includes: Mahtomedi Sustainability
Planning, Mahtomedi, MN | EV and Solar Policy Writing,
Plymouth,MN | SCCIW Climate Plan, Northern Wisconsin
| Loppet Climate Plan, Minneapolis, MN | Minneapolis
Regional of Commerce Climate Plan, Minneapolis, MN
Chevelle Kazmierczak | Public
Engagement Support
BA in Liberal Arts, College of Saint Benedict, MN
Chevelle is an organized and detail-oriented strategist.
With a background in strategic communications, she
is passionate about creating intentional engagement
that fosters participation. She helps clients bridge the
gap in creating clear and accessible communications to
encourage participation. From working on diverse large
and small-scale projects, she understands how to uniquely
approach them. Her experience in public relations, data
analytics, media monitoring, and digital marketing provides
a foundation to help clients tell their story. Chevelle’s
relevant project experience includes: Climate Resiliency
and Mitigation Strategies, North St. Paul, MN | Community
Forest Management Plan, Minnetonka, MN
Thanks again for the opportunity to support Golden Valley in its effort to protect the climate and address social inequities.
Please contact me at 612.965.1489 or afredregill@wsbeng.com with any questions.
Sincerely, WSB
Amy Fredregill
Project Manager
27
Statement of Proposed Work | 7Proposal for Climate Equity Plan for the City of Golden Valley
Statement of Proposed Work
Methodology
Task A - Project Management
We will successfully facilitate this effort thanks to our
strong project management qualifications. As a result,
the Plan will come to life in a relevant and realistic
manner, on schedule and within budget.
At the outset, we will conduct a comprehensive kickoff
meeting with the Project Management Team (PMT). This
session will establish clear communication protocols,
define timelines, and align expectations for deliverables
to set the foundation for project success.
To maintain momentum and transparency, we will
develop and monitor a Work plan with milestones
including external engagement, Commission and
Council meetings, PMT check-ins, and written updates
to the City Project Manager. We will coordinate regular
check-ins with the PMT, which will serve as touch points
to review progress, calibrate priorities, and address any
emerging challenges.
In preparation for Commission and Council meetings,
we will work closely with the PMT to develop materials
that support productive and goal-oriented dialogue.
Throughout the project, we will facilitate collaboration
to ensure informed and timely decision-making.
Task B - Data Collection
TASK B1. OPERATIONAL AND COMMUNITY
FOOTPRINT
To support a data-driven approach, our team will begin
by gathering, reviewing, and consolidating all relevant
data for greenhouse gas (GHG) emissions and other
environmental metrics (such as water and waste) for
City operations. This effort will result in a detailed
analysis of emissions and other environmental metrics
from municipal operations. To conduct the operational
analysis, we will collaborate with City staff to collect
energy data for city-owned buildings, leveraging
existing information from B3 benchmarking data, the
City’s Energy Action Plan, Hennepin County, and other
sources. Additional data will be gathered from the
sources listed on p. 5 in the RFP, including fleet and
equipment usage data and GreenStep Cities reports.
Beyond the list of data in the RFP, we will identify
additional operational data needed, such as:
·Work-related airline and vehicle miles traveled by staff
·Forestry and tree cover information, including
emerald ash borer management strategies
·Water data, such as from City water billing records
·Grounds keeping/landscaping equipment usage data
·Work plan with key milestones
·PMT monthly meeting agendas and notes
·Written biweekly updates to the City Project Manager
·Discussion materials
·Council briefings for Council and Commission
and monthly updates to the Environmental
Commission (EC)
TASK A - KEY DELIVERABLES:
28
Statement of Proposed Work | 8Proposal for Climate Equity Plan for the City of Golden Valley
In addition to this operational footprint, we will use the
community-wide GHG inventory provided by the Met
Council in September as part of the Comprehensive
Planning process. Regional Indicators Initiative data will
be used as needed for the community footprint if the
Metropolitan (Met) Council data is not available within
the anticipated time frame. We will then combine
the community-wide footprint information with the
operational GHG inventory to have a comprehensive
picture of Golden Valley.
TASK B2.LANDSCAPE SCAN
To understand the broader landscape, we will review
existing conditions, including City programs, policies,
initiatives, plans, goals, and related efforts, such as:
·All Plans and Reports noted in Task B in the RFP on
page 5
·Watershed management plans
·Stormwater management plans
·Emergency preparedness information
Furthermore, we will engage with City officials and
department heads to gather input on current conditions
and practices in place. (Please see the Engagement
section for more information.)
Looking outside the City, we will conduct a landscape
scan of sustainability, resiliency, and climate plans and
policies in other similar cities, Hennepin County, the
State of MN, and the Met Council.
Based on the scan, we will identify City climate
equity strengths, areas of progress, gaps, and
opportunities for improvement. For example, as part
of the Implementation Plan, the City could consider
developing an EV Plan, a Parks and Trails Master Plan, or
a Community Forestry Plan.
TASK B3. CLIMATE CONDITIONS ANALYSIS
WSB will utilize publicly available tools and resources
in conjunction with City-wide data to conduct an
assessment of how climate conditions and other
environmental systems have changed over time and are
projected to continue to change, including:
We will provide an overview of our findings with a
local lens. Tools and resources utilized may include,
but are not limited to: the University of Minnesota’s
Climate Adaption Partnership (MCAP) Climate Data
Tools, MN DNR Climate and Hydrology Dashboard, MN
DNR Watershed Health Assessment Framework, MPCA
Climate Risk Screening Tool, MPCA Green Infrastructure
Mapping Tool, MN Geospatial Commons Data, and the
U.S. Climate Resilience Toolkit.
TASK B4. VULNERABILITY AND
ADAPTATION ASSESSMENT
This task will identify how climate risks identified
in Task B3 may impact the community. Areas to
explore can include the community health and well-
being, housing, City operations, threats specific
to Environmental Justice (EJ) Priority areas, food
systems, water supply, communications networks,
transportation infrastructure, stormwater systems,
social and other health services, emergency services,
and the natural environment. WSB will build on the
City’s 2040 Comprehensive Plan Resiliency and
Sustainability Appendix, leverage publicly available
resources and data gathered in Tasks B1-B3, and
gather the City’s existing GIS datasets to perform a
vulnerability assessment. Results of the assessment will
be summarized.
We will take the results of the vulnerability scan to then
identify adaption opportunities with an emphasis on
social equity-focused solutions within the City’s control
such as:
·Temperature
·Precipitation
·Native vegetation
·Flood risk and other
water system impacts
·Urban heat island
effects
·Cooling degree days
·Fish and wildlife
29
Statement of Proposed Work | 9Proposal for Climate Equity Plan for the City of Golden Valley
Task C - Community Engagement
Community members are essential partners in shaping
the City’s Climate Equity Plan. Their lived experiences
and priorities must guide climate solutions—particularly
those most affected by environmental and systemic
inequities, including BIPOC communities, low-income
households, youth, seniors, Indigenous residents, and
people with disabilities. We will dovetail with staff-
supported events over the summer, leverage the EC’s
engagement efforts, utilize the newly updated Equity
Plan, and collaborate with the Community Connections
Specialist when hired.
TASK C1. COMMUNITY ENGAGEMENT PLAN
DEVELOPMENT
WSB will set the City up for success to lead community
engagement as an integral component of the Climate
Equity Plan by co-developing strategic public engagement
that builds on existing efforts to facilitate a meaningful,
community-based engagement process and the Climate
Equity Planning Team. We will co-develop clear and
attainable engagement objectives with City staff to guide
inclusive outreach, including consideration of translation
services. Where necessary, we will help supplement the
list of key internal and external stakeholders and identify
under-represented communities and most affected
populations using tools such as the City’s EJ Priority Areas
Map and EPA’s EJScreen.
TASK C2. A CLIMATE EQUITY
ENGAGEMENT TOOLBOX
To support the City’s leadership in outreach, WSB will
develop an agile, City-branded and ADA-compliant
Climate Equity Engagement Toolbox—a suite of
customizable resources designed to equip staff,
volunteers, and elected officials to advance community
conversations. This toolbox will support consistent
messaging and enable timely, inclusive, and ongoing
engagement throughout the process.
TASK C3. VOICES FOR CLIMATE EQUITY: A
COMMUNITY ARTS GATHERING
WSB will integrate equity as both a goal and a method
throughout the Climate Equity Plan development
process, emphasizing EJ Priority Areas. Using creative,
community-centered strategies like storytelling, climate
art, multilingual surveys, and hands-on workshops,
we will lead inclusive outreach that meets residents
where they are—geographically, culturally, and in safe,
convenient, and welcoming spaces.
To help break down barriers of language, age, culture,
and social status, we will collaborate with the City to
organize an inclusive community event that harnesses
creative expression, such as music, theater, visual
art, and storytelling, to spark dialogue, deepen
understanding, and make space for underrepresented
voices. This event will help bridge differences through
shared expression and creativity, making abstract or
technical issues more relatable and emotionally resonant.
·GHG Inventory Overview (operational and
community)
·Existing Conditions Landscape Scan
·Climate Conditions Changes and Projections
·Vulnerability Assessment and Adaptation Strategies
TASK B - KEY DELIVERABLES:
·Social services for vulnerable populations that
could be strengthened through community-based
organizations, such as managing extreme heat in
affordable housing
·Systemic solutions for disadvantaged communities,
such as through public housing resources and
community-based organizations
·Green infrastructure and other adaptation measures
for water supply, drainage, and stormwater systems
·Planting diverse, resilient species of trees and other
vegetation
30
Statement of Proposed Work | 10Proposal for Climate Equity Plan for the City of Golden Valley
Task D - Visioning and Goal Creation
The City of Golden Valley has a strong commitment
to resilience, sustainability, and equity, as evidenced
by the updated Equity Plan, the Climate Emergency
Resolution adopted by Council, and the Resilience and
Sustainability Appendix in the 2040 Comprehensive
Plan. These foundational documents, along with
feedback gained from Tasks B and C and stakeholders
will inform the vision and goals for the Plan.
We will work with the PMT, Climate Equity Planning
Team, DEI Commission, Planning Commission, Open
Space and Recreation Commission, EC, and Council to
guide the vision and goal creation for each identified
category (for example, categories could include energy,
water, waste, travel, natural habitat, etc). We will also
host small group discussions with key stakeholders
such as City department heads. We will leverage our
Task E - Final Climate Equity Plan
TASK E1. STRATEGY DEVELOPMENT
Based on the previous conversations, engagement,
and data gathered in Tasks B, C, and D, we will
develop a four-page Executive Summary with an
emphasis on priorities where community members
can take meaningful action and operational strategies
within the City’s sphere of control. The Summary will
be informed by the Vulnerability Assessment and
Adaptation Strategies. The document will include goals,
implementation strategies, and community action
opportunities.
For the community-based opportunities, we will take
an approach we recently utilized with the St. Anthony
Village Climate Action Plan, where the community action
opportunities were highlighted in each category. Our
local network will help aid in the effort to identify realistic
community-based strategies, including for businesses;
we’ve worked with all the Fortune 500 companies
noted in the RFP through our corporate sustainability
experience. The Plan can consider engaging these and
other business leaders to understand gaps, barriers, and
·Facilitated conversations to finalize the Mission,
Vision and Goals
·Summary of Mission, Vision Statements and Goals
TASK D - KEY DELIVERABLES:
·Community Engagement Plan Development
·Climate Equity Engagement Toolbox
·Voices for Climate Equity: A Community Arts
Gathering
·Documentation and Reporting
TASK C - KEY DELIVERABLES:
recent similar work (detailed more fully in our project
examples) with St. Anthony Village, Minnetonka, and
SCCIW to create this shared vision to address inequities.
In our recent projects, targeted conversations with
climate stakeholders were key to identifying, refining,
and prioritizing goals.
We will utilize this stakeholder input and the data
gathered in previous steps to draft the vision and goals.
We will incorporate learnings from public engagement
to prioritize input from under-served community
members. All of this input will then be used to facilitate
a work session with the PMT, Council, and Commission
to align on overarching visions and goals.
TASK C4. DOCUMENTATION AND
REPORTING
We will compile input from all the above mentioned
activities into a summary that synthesizes key
themes and aligns with existing plans. We will also
provide recommendations for continued community
engagement beyond plan adoption.
31
Statement of Proposed Work | 11Proposal for Climate Equity Plan for the City of Golden Valley
opportunities. We also work with smaller businesses in
Golden Valley through our work with the Minneapolis
Regional Chamber of Commerce.
TASK E2. IMPLEMENTATION PLAN
DEVELOPMENT
Our team members have served in various city staff
roles, giving us firsthand insight into the challenges
and opportunities that municipalities face when
balancing sustainability with infrastructure, community
needs, and budget constraints. Our multidisciplinary
expertise enables us to approach the project holistically,
recognizing the interconnected nature of municipal
decision-making. This experience ensures that the
project, guided by climate-related engagement,
aligns with existing goals, plans, policies, projects,
and operations. By collaborating closely with staff,
residents, businesses, and key stakeholders, we will
support the continued building of community-driven
climate efforts into city operations. The Implementation
Plan will include costs, priorities, timelines, roles and
responsibilities, and estimated emissions impacts.
Cost estimates will be informed by our interviews with
Department heads, other industry leaders, and research
conducted based on publicly available information.
TASK E3. PLAN FINALIZATION
This work will culminate in the finalization of the Plan,
which includes the following sections:
·Environmental Scan (From Task B1)
·Climate Vulnerability Assessment (From Task B3)
·Executive Summary
·Implementation Plan
·Summary of Community Engagement (From Task C)
·Current and Projected Climate Conditions (From Task B2)
·Greenhouse Gas Emissions Update (from Task B1)
Optional Add-on Tasks:
Suggestions for future work that may be completed
in 2026 if additional funding was available include:
ARTS-FOCUSED OUTREACH AND
ENGAGEMENT - $6,000
Culturally sensitive and significant outreach and
engagement through arts-focused community-based
organizations. If funds were available, Golden Valley
could learn from the recent experiences of Hopkins
where local artists were hired to express what climate
resiliency looks like for the City. This could be tailored
for Golden Valley based on funds available.
IMPLEMENTATION PLAN - $5,000
·Develop additional feasibility scenarios to flesh out
the Implementation Plan
·Facilitation of leadership discussion of prioritization
of Work plan
·Coordination of efforts on top 3-5 Work plan
priorities
GRANTS - $7,500
·Support for grant research, writing and fundraising
for top priorities
·Facilitate partnership development for most
innovative, competitive grant applications
OUTREACH - $10,000
·Outreach to advance progress on achieving
implementation strategies
·Business outreach to support their efforts to
reduce emissions and address inequities
·LIDAC/BIPOC outreach to vulnerable
communities to support them based on
needs identified in the plan, such as through
community-based organizations, affordable
housing and social services
·Slides for work sessions with Commission and
Council
·Draft of report for City staff review
·Final Climate Equity Plan
TASK E - KEY DELIVERABLES:
32
Statement of Proposed Work | 12Proposal for Climate Equity Plan for the City of Golden Valley
TASK DESCRIPTION SUBTASK 2025
JUL AUG SEP OCT NOV DEC
Task A - Project Management
Project Management Meetings with PMT
Ongoing Project Coordination
Task B - Data Collection
B1. Operational and Community
Footprint Compile greenhouse gas footprint
B2. Environmental Scan Review previous and ongoing efforts in
Golden Valley
B3. Climate Conditions Analysis Review climate conditions and other
systems
B4. Vulnerability and Adaptation
Assessment
Evaluate vulnerability and adaptation
strategies
Task C - Community Engagement
C1. Community Engagement Plan
Development
Identify objectives, stakeholders,
approaches, and tactics
C2. A Climate Equity Engagement
Toolbox
Engagement resources to support
community outreach and engagement
C3. Voices for Climate Equity: A
Community Arts Gathering One community event/ meeting
C4. Documentation and Reporting Comprehensive report for continued
engagement post-plan
Task D - Visioning and Goal Creation
D1. Vision and Mission Develop Vision and Mission statement
D2. Goals Draft goals to advance vision/mission
Work session with core stakeholders
Task E - Climate Equity Plan Finalization
E1. Strategy Development Develop implementation strategies
Work with core stakeholders to set
priorities for strategy implementation
Work session with Commission &
Council for feedback
E2. Implementation Plan Development Develop implementation plan
Finalize City strategy and
implementation plan
E3. Plan Finalization Provide a draft report to City staff for
review
Work session with EC for feedback on
draft report
Address revisions and finalize plan
Project Completion
Timeline
33
Project ManagerSustainability SpecialistEngagement AdvisorPublic Engagement SupportClient LiaisonCommunity Planning SupportTotal HoursTotal laborAmy
Fredregil
l
Mattie
Anders
Ryan
Earp
Chevelle
Kazmeirc
zak
Lori
Johnson
Jessica
LongDESCRIPTION
Staff Rates 264 159 251 130 218 89
A Project Management
PMT Meetings 4 10 1 2 3 20
Ongoing Project
Coordination 4 13 1 2 1 2 23
Total budget per task 2112 3657 502 520 218 445 7454
B Data Collection
B1 Operational and Community
Footprint 2 10 2 14
B2 Environmental Scan 1 2 1 10 14
B3 Climate Conditions Analysis 2 14 3 19
B4 Vulnerability and Adaptation
Assessment 3 12 11 26
Total budget per task 2112 6042 218 2314 10686
C Community Engagement
C1 Community Engagement
Plan Development 1 3 10 14
C2 A Climate Equity
Engagement Toolbox 1 3 16 20
Toolbox detail- prep for and
admin support at popups
(Up to 2)
2 3 5
Logistics/coordination for
virtual meetings (Up to 2)1 3 6 10
Survey outreach /
intercepts 3 10 13
C3
Voices for Climate Equity:
A Community Arts
Gathering
2 3 5 19 29
C4 Documentation and
Reporting 3 12 15
Total budget per task 1056 636 5020 9750 267 16729
D Visioning and Goal Creation
D1 Vision and Mission 3 5 1 2 2 13
D2 Goals 4 5 1 2 2 2 16
Total budget per task 1848 1590 502 260 872 356 5428
E Climate Equity Plan
Finalization
E1 Strategy Development 4 10 1 2 10 27
E2 Implementation Plan
Development 4 14 3 3 10 34
E3 Plan Finalization 4 15 2 3 11 35
Total budget per task 3168 6201 0 780 1744 2759 14652
Total Hours 347
Total Project Cost 54949
34
Statement of Proposed Work | 14Proposal for Climate Equity Plan for the City of Golden Valley
TASK NAME | TASK DESCRIPTION DELIVERABLE
Task A - Project Management
Meetings with PMT including kickoff and monthly check-ins ·Agendas and followup notes
Ongoing project coordination to stay on time and budget ·Gantt chart/Work plan, biweekly updates
Task B - Data Collection
Task B1. Operational And Community Footprint
·Compile operational GHG and other environmental footprint and
utilize Met Council Comp Plan community GHG data
·Summary of emissions and other key
environmental metrics
Task B2. Environmental Scan
·Review previous and ongoing efforts in Golden Valley along with other
local, regional and state climate plans
·Summary of City progress and gaps to date
Task B3. Climate Conditions Analysis
·Using a local lens, review climate conditions and other systems
including precipitation, temp, and vegetation changes
·Summary of climate and other systems
changes and projections
Task B4. Vulnerability and Adaptation Assessment
·Evaluate vulnerability and adaptation strategies
·Summary of vulnerability assessment and
adaptation strategies
Task C - Community Engagement
Task C1. Community Engagement Plan Development
·Identify objectives, stakeholders, approaches and tactics
·Engagement objectives, updated stakeholder
list, BIPOC communities and recommended
outreach tactics and coordination plans
Task C2. A Climate Equity Engagement Toolbox
·Provide the City a suite of city-branded, ADA-compliant customizable
engagement resources to support community outreach and
engagement
·Templates for flyers, posters, fact sheets,
social media graphics, sign-in sheets,
comment cards, facilitator guides,
presentation decks, display boards, banners,
talking points, and sample scripts
Task C3. Voices for Climate Equity: A Community Arts Gathering
·One community event/ meeting harnessing creative arts and
expression as a means for communities to come together and raise
issues and exchange ideas on the Plan
·Event concept and planning support,
facilitation and summary
Task C4. Documentation and Reporting
·Comprehensive report detailing the community engagement
process, participation, insights, and recommendations for continued
engagement post-plan
·Community engagement summary report
Deliverables by Task
35
Statement of Proposed Work | 15Proposal for Climate Equity Plan for the City of Golden Valley
TASK NAME | TASK DESCRIPTION DELIVERABLE
Task D - Visioning and Goal Creation
Task D1. Vision and Mission
·Develop Vision and Mission statement
·Summary of Mission, Vision Statements and
Goals
Task D2. Goals
·Based on Task B data and engagement input, draft goals to advance
vision/mission by engaging community and business
·Work session with PMT to align on vision, high level goals, review initial
greenhouse gas data and key priorities/categories
·Facilitated conversations to finalize the
Mission, Vision and Goals
Task E - Climate Equity Plan Finalization
Task E1. Strategy Development
·Based on Task B data and engagement input, develop implementation
strategies to advance vision/mission by engaging community and business
·Work with PMT to set priorities for strategy implementation
·Work session with Commission & Council on Work plan to seek high
level feedback on draft report
·4 page Executive Summary
·Slides summarizing data and draft plan
Task E2. Implementation Plan Development
·Develop implementation plan including estimated costs, timeline,
roles, priorities and emissions impacts
·Finalize City strategy and implementation plan
·Summary of Implementation Plan
Task E3. Plan Finalization
·Provide a draft report to City staff for review
·Work session with EC to gather feedback on draft report
·Address revisions and finalize plan
·Project completion
·Draft Climate Equity Plan (includes Environmental
Scan, Vulnerability Assessment, Exec Summary,
Improvement Plan, Community Engagement
Summary, and Climate Conditions)
·Final Plan document
Deliverables by Task
36
1
PROFESSIONAL SERVICES AGREEMENT FOR
WSB & ASSOCIATES, INC.
THIS AGREEMENT is made this July 1, 2025 (“Effective Date”) by and between WSB & Associates,
Inc. a Minnesota corporation with its principal office located at 701 Xenia Avenue S, Suite 300,
Minneapolis, MN 55416 (“Contractor”), and the City of Golden Valley, Minnesota, a Minnesota municipal
corporation located at 7800 Golden Valley Road, Golden Valley, MN 55427 (the “City”):
RECITALS
A. Contractor is engaged in the business of providing consulting services to complete a Climate
Equity Plan.
B. The City desires to hire Contractor to provide consulting services.
C. Contractor represents that it has the professional expertise and capabilities to provide the City
with the requested services.
D. The City desires to engage Contractor to provide the services described in this Agreement and
Contractor is willing to provide such services on the terms and conditions in this Agreement.
NOW, THEREFORE, in consideration of the terms and conditions expressed in this Agreement, the City and
Contractor agree as follows:
AGREEMENT
1. Services. Contractor agrees to provide the City with the services as described in the attached Exhibit A
(the “Services”). Exhibit A shall be incorporated into this Agreement by reference. All Services shall be
provided in a manner consistent with the level of care and skill ordinarily exercised by professionals
currently providing similar services.
2. Time for Completion. The Services shall be completed on or before December 31, 2025, provided that
the parties may extend the stated deadlines upon mutual written agreement. This Agreement shall remain
in force and effect commencing from the Effective Date and continuing until the completion of the project,
unless terminated by the City or amended pursuant to the Agreement.
3. Consideration. The City shall pay Contractor for the Services according to the terms on the attached
Exhibit B, in a total amount not to exceed $54,949.00. The consideration shall be for both the Services
performed by Contractor and any expenses incurred by Contractor in performing the Services. Contractor
shall submit statements to the City upon completion of the Services. The City shall pay Contractor within
thirty-five (35) days after Contractor’s statements are submitted.
4. Termination. Notwithstanding any other provision herein to the contrary, this Agreement may be
terminated as follows:
a. The parties, by mutual written agreement, may terminate this Agreement at any time;
37
2
b. Contractor may terminate this Agreement in the event of a breach of the Agreement by the City
upon providing thirty (30) days’ written notice to the City;
c. The City may terminate this Agreement at any time at its option, for any reason or no reason at
all; or
d. The City may terminate this Agreement immediately upon Contractor’s failure to have in force
any insurance required by this Agreement.
In the event of a termination, the City shall pay Contractor for Services performed to the date of
termination and for all costs or other expenses incurred prior to the date of termination.
5. Amendments. No amendments may be made to this Agreement except in writing signed by both
parties. The City’s authorized agent, may on behalf of the City, administratively approve amendments that
do not materially change the scope of work or increase the contract price. Any amendments that
materially change the scope of work or increase the contract price shall require council approval.
6. Remedies. In the event of a termination of this Agreement by the City because of a breach by
Contractor, the City may complete the Services either by itself or by contract with other persons or
entities, or any combination thereof. These remedies provided to the City for breach of this Agreement
by Contractor shall not be exclusive. The City shall be entitled to exercise any one or more other legal or
equitable remedies available because of Contractor’s breach.
7. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Contractor agrees that the
books, records, documents, and accounting procedures and practices of Contractor, that are relevant to
the contract or transaction, are subject to examination by the City and the state auditor or legislative
auditor for a minimum of six years. Contractor shall maintain such records for a minimum of six years after
final payment. The parties agree that this obligation will survive the completion or termination of this
Agreement.
8. Indemnification. To the fullest extent permitted by law, Contractor, and Contractor’s successors or
assigns, agree to protect, defend, indemnify, save, and hold harmless the City, its officers, officials, agents,
volunteers, and employees from any and all claims; lawsuits; causes of actions of any kind, nature, or
character; damages; losses; or costs, disbursements, and expenses of defending the same, including but
not limited to attorneys’ fees, professional services, and other technical, administrative or professional
assistance resulting from or arising out of Contractor’s (or its subcontractors, agents, volunteers,
members, invitees, representatives, or employees) performance of the duties required by or arising from
this Agreement, or caused in whole or in part by any negligent act or omission or willful misconduct by
Contractor, or arising out of Contractor’s failure to obtain or maintain the insurance required by this
Agreement. Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation
of liability to which the City is entitled. The parties agree that these indemnification obligations shall
survive the completion or termination of this Agreement.
9. Insurance. Contractor shall maintain reasonable insurance coverage throughout this Agreement.
Contractor agrees that before any work related to the approved project can be performed, Contractor
shall maintain at a minimum: Worker’s Compensation Insurance as required by Minnesota Statutes,
section 176.181; Business Auto Liability in an amount not less than $1,000,000.00 per occurrence;
Professional Liability in an amount not less than $1,000,000.00 per occurrence; and Commercial General
Liability in an amount of not less than $1,000,000.00 per occurrence for bodily injury or death arising out
of each occurrence, and $1,000,000.00 per occurrence for property damage, $2,000,000.00 aggregate. To
38
3
meet the Commercial General Liability and Business Auto Liability requirements, Contractor may use a
combination of Excess and Umbrella coverage. Contractor shall provide the City with a current certificate
of insurance including the following language: “The City of Golden Valley is named as an additional insured
with respect to the commercial general liability, business automobile liability and umbrella or excess
liability, as required by the contract. The umbrella or excess liability policy follows form on all underlying
coverages.” Such certificate of liability insurance shall list the City as an additional insured and contain a
statement that such policies of insurance shall not be canceled or amended unless 30 days’ written notice
is provided to the City, or 10 days’ written notice in the case of non-payment.
10. Subcontracting. Neither the City nor Contractor shall assign, or transfer any rights under or interest
(including, but without limitation, moneys that may become due or moneys that are due) in the
Agreement without the written consent of the other except to the extent that the effect of this limitation
may be restricted by law. Unless specifically stated to the contrary in any written consent to an
assignment, no assignment will release or discharge the assignor from any duty or responsibility under
this Agreement. Nothing contained in this paragraph shall prevent Contractor from employing such
independent Contractors, associates, and subcontractors, as it may deem appropriate to assist it in the
performance of the Services required by this Agreement. Any instrument in violation of this provision is
null and void.
11. Assignment. Neither the City nor Contractor shall assign this Agreement or any rights under or interest
in this Agreement, in whole or in part, without the other party’s prior written consent. Any assignment in
violation of this provision is null and void.
12. Independent Contractor. Contractor is an independent contractor. Contractor’s duties shall be
performed with the understanding that Contractor has special expertise as to the services which
Contractor is to perform and is customarily engaged in the independent performance of the same or
similar services for others. Contractor shall provide or contract for all required equipment and personnel.
Contractor shall control the manner in which the services are performed; however, the nature of the
Services and the results to be achieved shall be specified by the City. The parties agree that this is not a
joint venture and the parties are not co-partners. Contractor is not an employee or agent of the City and
has no authority to make any binding commitments or obligations on behalf of the City except to the
extent expressly provided in this Agreement. All services provided by Contractor pursuant to this
Agreement shall be provided by Contractor as an independent contractor and not as an employee of the
City for any purpose, including but not limited to: income tax withholding, workers' compensation,
unemployment compensation, FICA taxes, liability for torts and eligibility for employee benefits.
13. Compliance with Laws. Contractor shall exercise due professional care to comply with applicable
federal, state and local laws, rules, ordinances and regulatfons in effect as of the date Contractor agrees
to provide the Services. Contractor’s guests, invitees, members, officers, officials, agents, employees,
volunteers, representatfves, and subcontractors shall abide by the City's policies prohibitfng sexual
harassment and tobacco, drug, and alcohol use as defined in the City’s Respectiul Work Place Policy, and
Tobacco, Drug, and Alcohol Policy, as well as all other reasonable work rules, safety rules, or policies, and
procedures regulatfng the conduct of persons on City property, at all tfmes while performing dutfes
pursuant to this Agreement. Contractor agrees and understands that a violatfon of any of these policies,
procedures, or rules constftutes a breach of the Agreement and sufficient grounds for immediate
terminatfon of the Agreement by the City.
39
4
14. Entire Agreement. This Agreement, any attached exhibits, and any addenda signed by the parties shall
constitute the entire agreement between the City and Contractor, and supersedes any other written or
oral agreements between the City and Contractor. This Agreement may only be modified in a writing
signed by the City and Contractor. If there is any conflict between the terms of this Agreement and the
referenced or attached items, the terms of this Agreement shall prevail. If there is any conflict between
Exhibits A and B, the terms of Exhibit B shall prevail.
15. Third Party Rights. The parties to this Agreement do not intend to confer any rights under this
Agreement on any third party.
16. Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with the
laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall
be heard in the state or federal courts of Hennepin County, Minnesota, and all parties to this Agreement
waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise.
17. Conflict of Interest. Contractor shall use reasonable care to avoid conflicts of interest and
appearances of impropriety in representation of the City. In the event of a conflict of interest, Contractor
shall advise the City and, either secure a waiver of the conflict, or advise the City that it will be unable to
provide the requested Services.
18. Work Products and Ownership of Documents. All records, information, materials, and work product,
including, but not limited to the completed reports, data collected from or created by the City or the City’s
employees or agents, raw market data, survey data, market analysis data, and any other data, work
product, or reports prepared or developed in connection with the provision of the Services pursuant to
this Agreement shall become the property of the City, but Contractor may retain reproductions of such
records, information, materials and work product. Regardless of when such information was provided or
created, Contractor agrees that it will not disclose for any purpose any information Contractor has
obtained arising out of or related to this Agreement, except as authorized by the City or as required by
law. Notwithstanding the foregoing, nothing in this Agreement shall grant or transfer any rights, title or
interests in any intellectual property created by Contractor prior to the effective date of this Agreement;
however, to the extent Contractor generates reports or recommendations for the City using proprietary
processes or formulas, Contractor shall provide the City (1) factual support for such reports and
recommendations; (2) a detailed explanation of the method used and data relied upon to arrive at the
recommendation; and (3) a detailed explanation of the rationale behind the methodology used. All of the
obligations in this paragraph shall survive the completion or termination of this Agreement.
19. Agreement Not Exclusive. The City retains the right to hire other professional Contractor service
providers for this or other matters, in the City’s sole discretion.
20. Data Practices Act Compliance. Any and all data provided to Contractor, received from Contractor,
created, collected, received, stored, used, maintained, or disseminated by Contractor pursuant to this
Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota
Government Data Practices Act, Minnesota Statutes, Chapter 13. Contractor agrees to notify the City within
three business days if it receives a data request from a third party. This paragraph does not create a duty
on the part of Contractor to provide access to public data to the public if the public data are available from
the City, except as required by the terms of this Agreement. These obligations shall survive the termination
or completion of this Agreement.
40
5
21. Confidentiality. Consultant understands that the City has access to, develops, and uses private,
confidential, nonpublic, and protected nonpublic information, as those terms are defined by the MGDPA,
in connection with its business (collectively, “Confidential Information”). The City has instituted policies
and procedures to protect and safeguard this Confidential Information. While working for the City under
this Agreement, Consultant may come into contact with Confidential Information. Consultant understands
that the protection of Confidential Information is required by law and is a requirement of their relationship
with the City. Accordingly, Consultant agrees as follows:
21.1 During the term of this Agreement and after the termination of Consultant’s relationship
with the City: (a) Consultant will keep secret all Confidential Information and will not directly or
indirectly disclose it to anyone outside the City; (b) Consultant will not make use of any
Confidential Information for their own purposes or for the benefit of anyone other than the City;
and (c) upon termination of Consultant’s relationship with the City, Consultant will promptly
deliver to the City all memoranda, notes, records, and other documents (and all copies thereof)
constituting or relating to Confidential Information.
21.2 If Consultant breaches or threatens to breach any provisions of paragraph 19.1, the City
has the right to enforce this Agreement in any court having jurisdiction. This Agreement will be
governed by and construed in accordance with the laws of the State of Minnesota.
21.3 This Agreement is not intended to prevent Consultant from working for any employer
subsequent to the termination of their relationship with the City, as long as Consultant does not
use or disclose Confidential Information.
22. No Discrimination. Contractor agrees not to discriminate in providing products and services under this
Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, gender,
gender identity, gender expression, status with regard to public assistance, or religion. Violation of any part
of this provision may lead to immediate termination of this Agreement. Contractor agrees to comply with
the Americans with Disabilities Act as amended (“ADA”), section 504 of the Rehabilitation Act of 1973,
and the Minnesota Human Rights Act, Minnesota Statutes, Chapter 363A. Contractor agrees to hold
harmless and indemnify the City from costs, including but not limited to damages, attorneys’ fees and
staff time, in any action or proceeding brought alleging a violation of these laws by Contractor or its guests,
invitees, members, officers, officials, agents, employees, volunteers, representatives and subcontractors.
Upon request, Contractor shall provide accommodation to allow individuals with disabilities to participate
in all Services under this Agreement. Contractor agrees to utilize its own auxiliary aid or service in order
to comply with ADA requirements for effective communication with individuals with disabilities.
23. Authorized Agents. The City’s authorized agent for purposes of administration of this contract is Ethan
Kehrberg, the Sustainability Specialist of the City, or designee. Contractor’s authorized agent for purposes
of administration of this contract is Amy Fredregill, or designee who shall perform or supervise the
performance of all Services.
24. Notices. Any notices permitted or required by this Agreement shall be deemed given when personally
delivered or upon deposit in the United States mail, postage fully prepaid, certified, return receipt
requested, addressed to:
CONTRACTOR THE CITY
Amy Fredregill
WSB & Associates, Inc.
701 Xenia Ave S, Suite 300
Golden Valley, MN 55416
Ethan Kehrberg
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
41
6
afredregill@wsbeng.com ekehrberg@goldenvalleymn.gov
or such other contact information as either party may provide to the other by notice given in accordance
with this provision.
25. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver of
any other provisions or any other or further breach, and no such waiver shall be effective unless made in
writing and signed by an authorized representative of the party to be charged with such a waiver.
26. Headings. The headings contained in this Agreement have been inserted for convenience of reference
only and shall in no way define, limit or affect the scope and intent of this Agreement.
27. Payment of Subcontractors. Contractor agrees that it must pay any subcontractor within 10 days of
the prime contractor’s receipt of payment from the City for undisputed Services provided by the
subcontractor. Contractor agrees that it must pay interest of 1-1/2 percent per month or any part of a
month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The
minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid
balance of less than $100, the prime contractor shall pay the actual penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from a prime contractor must be
awarded its costs and disbursements, including attorneys’ fees, incurred in bringing the action.
28. Publicity. At the City’s request, the City and Contractor shall develop language to use when discussing
the Services. Contractor agrees that Contractor shall not release any publicity regarding the Services or
the subject matter of this Agreement without prior consent from the City. Contractor shall not use the
City’s logo or state that the City endorses its services without the City’s advanced written approval.
29. Severability. In the event that any provision of this Agreement shall be illegal or otherwise
unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full
force and effect.
30. Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that they are
duly authorized to sign on behalf of their respective organization. In the event Contractor did not
authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties
and liability of Contractor, described in this Agreement, personally.
31. Counterparts and Electronic Signatures. This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original, but all of which taken together shall constitute
one and the same instrument. This Agreement may be transmitted by electronic mail in portable
document format (“pdf”) and signatures appearing on electronic mail instruments shall be treated as
original signatures.
32. Recitals. The City and Contractor agree that the Recitals are true and correct and are fully
incorporated into this Agreement.
[Remainder of page left blank intentionally. Signature page follows.]
42
7
IN WITNESS WHEREOF, the City and Contractor have caused this Professional Services Agreement to be
executed by their duly authorized representatives in duplicate on the respective dates indicated below.
WSB & ASSOCIATES, INC.: CITY OF GOLDEN VALLEY:
By: _________________________________
Name: Amy Fredregill
Title: Senior Director, Sustainability
By: _________________________________
Roslyn Harmon, Mayor
By: _________________________________
Noah Schuchman, City Manager
43
EXHIBIT A
SCOPE OF SERVICES
44
EXHIBIT B
FEE SCHEDULE
Project ManagerSustainability SpecialistEngagement AdvisorPublic Engagement SupportClient LiaisonCommunity Planning SupportTotal HoursTotal laborAmy
Fredregil
l
Mattie
Anders
Ryan
Earp
Chevelle
Kazmeirc
zak
Lori
Johnson
Jessica
LongDESCRIPTION
Staff Rates 264 159 251 130 218 89
A Project Management
PMT Meetings 4 10 1 2 3 20
Ongoing Project
Coordination 4 13 1 2 1 2 23
Total budget per task 2112 3657 502 520 218 445 7454
B Data Collection
B1 Operational and Community
Footprint 2 10 2 14
B2 Environmental Scan 1 2 1 10 14
B3 Climate Conditions Analysis 2 14 3 19
B4 Vulnerability and Adaptation
Assessment 3 12 11 26
Total budget per task 2112 6042 218 2314 10686
C Community Engagement
C1 Community Engagement
Plan Development 1 3 10 14
C2 A Climate Equity
Engagement Toolbox 1 3 16 20
Toolbox detail- prep for and
admin support at popups
(Up to 2)
2 3 5
Logistics/coordination for
virtual meetings (Up to 2)1 3 6 10
Survey outreach /
intercepts 3 10 13
C3
Voices for Climate Equity:
A Community Arts
Gathering
2 3 5 19 29
C4 Documentation and
Reporting 3 12 15
Total budget per task 1056 636 5020 9750 267 16729
D Visioning and Goal Creation
D1 Vision and Mission 3 5 1 2 2 13
D2 Goals 4 5 1 2 2 2 16
Total budget per task 1848 1590 502 260 872 356 5428
E Climate Equity Plan
Finalization
E1 Strategy Development 4 10 1 2 10 27
E2 Implementation Plan
Development 4 14 3 3 10 34
E3 Plan Finalization 4 15 2 3 11 35
Total budget per task 3168 6201 0 780 1744 2759 14652
Total Hours 347
Total Project Cost 54949
45
EXECUTIVE SUMMARY
Public Works
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
July 1, 2025
Agenda Item
3C.3. Approve Contract for Pavement Preservation with Corrective Asphalt Materials, LLC
Prepared By
Tim Kieffer, Public Works Director
Caleb Brolsma, Assistant City Engineer
Summary
The city has begun using newer technologies to provide the most cost-effective, long-term solution to
pavement preservation. One such alternative is an asphalt emulsion treatment called Reclamite that
penetrates the pavement surface to slow oxidation and keep the pavement flexible. This reduces
cracking and pavement raveling. Staff advertised for bids to apply Reclamite that were opened on
Thursday, June 12. The low bid was from Corrective Asphalt Materials.
Financial or Budget Considerations
The 2025-2034 Streets Capital Improvement Program (CIP) includes $250,000 for Pavement Surface
Treatments (S-044). The total cost of the project is $264,165.00. Additional funding will come from
other line items within the CIP that were below estimates.
Legal Considerations
The proposed project followed Minn. Stat. § 471.345 Subd. 3 - If the amount of the contract is
estimated to exceed $175,000, sealed bids shall be solicited by public notice in the manner and
subject to the requirements of the law governing contracts by the particular municipality or class
thereof.
Equity Considerations
The project satisfies Pillar 3 of the Equity Plan by providing unbiased programs and services. Reliable
transportation systems are essential for public health, safety, and the economic vitality of a
community.
Recommended Action
Motion to approve Contract for Pavement Preservation with Corrective Asphalt Materials, LLC in the
form approved by the City Attorney to apply asphalt emulsion to bituminous pavement.
Supporting Documents
Contract for Pavement Preservation with Corrective Asphalt Materials, LLC
46
FC - 1
CONTRACT NO. 25-07
AGREEMENT FOR THE 2025 PAVEMENT PRESERVATION PROJECT
PROJECT NO. 25-07
THIS AGREEMENT (this “Agreement”), entered into the 1st day of July 2025 between
the City of Golden Valley (the “City”), a municipal corporation, existing under the laws of
the State of Minnesota, and Corrective Asphalt Materials, LLC, a limited liability
company, under the laws of Minnesota (“Contractor”).
ARTICLE 1. The Contract Documents. The Contract Documents consist of: this
Agreement, the Proposal and Bid of the Contractor, the Contractor’s Bonds, the General
Conditions, Special Conditions and any supplementary conditions, drawings, plans,
Specifications, addenda issued prior to execution of this Agreement, other documents
listed herein or in any of the foregoing documents, and Modifications of the same issued
after execution of this Agreement (collectively the “Contract” or “Contract Documents”).
A Modification is (1) a written amendment to the Contract signed by both parties, (2) a
Change Order, (3) a Construction Change Directive, or (4) a written order for a minor
change in the Work issued by the Engineer.
In the event of a conflict among the various provisions of the Contract Documents, the
terms shall be interpreted in the following order of priority:
1. Modifications to the Contract
2. This Agreement
3. Special Conditions
4. General Conditions
Drawings shall control over Specifications, and detail in drawings shall control over
large-scale drawings.
All capitalized terms used and not otherwise defined in this Agreement, but defined
elsewhere in the Contract Documents, shall have the meaning set forth in the Contract
Documents.
ARTICLE 2. The Work. Contractor, for good and valuable consideration the sufficiency
of which is hereby acknowledged, covenants and agrees to furnish all materials, all
necessary tools and equipment, and to do and perform all work and labor necessary for
2025 Pavement Preservation Project (25-07) (the “Project”) according to the Plans and
Specifications and all of the Contract Documents.
Contractor shall commence and conclude the Work in accordance with the Contract
Documents. Time is of the essence in this Agreement. Accordingly, Contractor shall
complete the Work in accordance with the time schedule for commencement and
completion of the Work set forth in the Contract Documents. Contractor shall complete
the W ork in every respect to the satisfaction and approval of the City.
47
FC - 2
ARTICLE 3. Contract Price. The City shall pay the Contractor the Contract Price in
current funds for the Contractor’s performance of the Contract. The Contract Price shall
be $264,165.00, subject to additions and deductions as provided in the Contract
Documents.
Installment payments, if any, on account of the Work shall be made in accordance with
the provisions of the General Conditions. Final payment shall be due and payable on or
before thirty-five (35) days after issuance of a Certificate of Final Completion issued by
the City Engineer confirming that the Work has been fully completed and Contractor’s
obligations fully performed by Contractor.
ARTICLE 4. Contractor’s Bonds. Contractor shall make, execute and deliver to the
City corporate surety bonds in a form approved by the City, in the sum of $264,165.00
for the use of the City and of all persons furnishing labor, skill, tools, machinery or
materials to the Project. Said bonds shall secure the faithful performance and payment
of the Contract by the Contractor and shall be conditioned as required by law. This
Agreement shall not become effective unless and until said bonds have been received
and approved by the City.
ARTICLE 5. Acceptance of the Work. The City, through its authorized agents, shall
be the sole and final judge of the fitness of the W ork and its acceptability.
ARTICLE 6. Records. Contractor shall keep as complete, exact and accurate an
account of the labor and materials used in the execution of the Work as is possible, and
shall submit and make this information available as maybe requested by the City.
ARTICLE 7. Payment. All payments to Contractor shall be made payable to the order
of Corrective Asphalt Materials, LLC, and the City does not assume and shall not have
any responsibility for the allocation of payments or obligations of the Contractor to third
parties.
ARTICLE 8. Cancellation Prior to Execution. The City reserves the right, without
liability, to cancel the award of the Contract at any time before the execution of the
Contract by all parties.
ARTICLE 9. Termination. The City may by written notice terminate the Contract, or
any portion thereof, when (1) it is deemed in the best public, state or national interest to
do so; (2) the City is unable to adequately fund payment for the Contract because of
changes in state fiscal policy, regulations or law; or (3) after finding that, for reasons
beyond Contractor’s control, Contractor is prevented from proceeding with or
completing the W ork within a reasonable time.
In the event that any Work is terminated under the provisions hereof, all completed
items or units of W ork will be paid for at Contract Bid Prices. Payment f or partially
completed items or units of W ork will be made in accordance with the Contract
Documents.
48
FC - 3
Termination of the Contract or any portion thereof shall not relieve Contractor of
responsibility for the completed W ork, nor shall it relieve Contractor’s Sureties of their
obligations for and concerning any just claims arising out of the W ork.
ARTICLE 10. No Discrimination. Contractor agrees not to discriminate in providing
products and services under this Agreement on the basis of race, color, sex, creed,
national origin, disability, age, sexual orientation, status with regard to public assistance,
or religion. Violation of any part of this provision may lead to immediate termination of
this Agreement. Contractor agrees to comply with the Americans with Disabilities Act as
amended (“ADA”), section 504 of the Rehabilitation Act of 1973, and the Minnesota
Human Rights Act, Minnesota Statutes, Chapter 363A. Contractor agrees to hold
harmless and indemnify the City from costs, including but not limited to damages,
attorneys’ fees and staff time, in any action or proceeding brought alleging a violation of
these laws by Contractor or its guests, invitees, members, officers, officials, agents,
employees, volunteers, representatives and subcontractors. Upon request, Contractor
shall provide accommodation to allow individuals with disabilities to participate in all
Services under this Agreement. Contractor agrees to utilize its own auxiliary aid or
service in order to comply with ADA requirements for effective communication with
individuals with disabilities.
IN WITNESS WHEREOF, both parties hereto have caused this Contract to be signed
on their respective behalves by their duly authorized offices and their corporate seals to
be hereunto affixed the day and year first above written.
THE CITY OF GOLDEN VALLEY, MINNESOTA
BY
Roslyn Harmon, Mayor
BY
Noah Schuchman, City Manager
CONTRACTOR
BY
Michael Zick, General Manager
49
EXECUTIVE SUMMARY
Public Works
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
July 1, 2025
Agenda Item
3C.4. Approve Contract for Storm Sewer Repairs with Summit Infrastructure, LLC
Prepared By
Tim Kieffer, Public Works Director
Summary
The storm sewer structure near Schaper Pond has failed and needs to be repaired. Staff solicited
quotes for the work, which includes patching existing voids and lining the structure interior. The
results are as follows:
Hiperline $58,870.00
Summit Infrastructure, LLC $32,980.00
Financial or Budget Considerations
The 2025-2034 Storm Water Capital Improvement Plan includes $300,000 for Storm Sewer Repairs
(SS-53).
Legal Considerations
The Legal Department has reviewed and approved the contract.
Equity Considerations
The project satisfies Pillar 3 of the Equity Plan by providing unbiased programs and services. Reliable
storm water conveyance is essential for public health, safety, and the economic vitality of a
community.
Recommended Action
Motion to authorize the Mayor and City Manager to execute the Contract for Storm Sewer Repairs
with Summit Infrastructure, LLC in the form approved by the City Attorney.
Supporting Documents
Contract for Storm Sewer Repairs with Summit Infrastructure, LLC
50
1
CONTRACT FOR STORM WATER REPAIR
WITH SUMMIT INFRASTRUCTURE, LLC
THIS AGREEMENT is made this 1st day of July 2025 (the “Effective Date”) by and between Summit
Infrastructure LLC, a sewer infrastructure lining company located at 202 North Cedar Avenue, Suite 1,
Owatonna, MN 55060 (“Contractor”), and the City of Golden Valley, Minnesota, a Minnesota municipal
corporation located at 7800 Golden Valley Road, Golden Valley, MN 55427 (the “City”):
RECITALS
A. Contractor is engaged in the business of rehabilitating sewer infrastructure.
B. The City desires to hire Contractor to rehabilitate a sewer manhole.
C. Contractor represents that it has the professional expertise and capabilities to provide the City
with the requested work.
D. The City desires to engage Contractor to provide the work described in this Agreement and
Contractor is willing to provide such work on the terms and conditions in this Agreement.
NOW, THEREFORE, in consideration of the terms and conditions expressed herein, the City and
Contractor agree as follows:
AGREEMENT
1. The Work. Contractor shall perform the work more fully described in the attached Exhibit A (the
“Work”). The Work includes all work and services required by this Agreement, whether completed or
partially completed, and includes all labor, materials, equipment, and services provided or to be provided
by Contractor to fulfill Contractor’s obligations. All Work shall be completed according to the
specifications set forth in the attached Exhibit B. Contractor shall at all times keep the premises free from
accumulation of waste materials and debris caused by Contractor’s operations.
2. Time for Completion. Contractor shall commence Work not later than July 14, 2025. Contractor
shall proceed diligently and shall complete the Work to the satisfaction and approval of the City’s engineer
on or before July 25, 2025 (the “Contract Time”). Contractor shall to notify the City in writing of any cause
of delay of the Work within 24 hours after such cause of delay arises. If Contractor fails to complete the
Work by the Contract Time, the City may immediately, or at any time thereafter, proceed to complete the
Work at the Contractor’s expense. If Contractor gives written notice of a delay over which Contractor has
no control, the City may, at its discretion, extend the Contract Time.
3. Consideration. The consideration, which the City shall pay to Contractor, shall not exceed
$32,980.00. The consideration shall be for both the Work performed by Contractor and the expenses
incurred by Contractor in performing the Work. Contractor shall submit statements to the City containing
a detailed list of project labor and hours, rates, titles, and amounts undertaken by Contractor during the
relevant billing period. The City shall pay Contractor within thirty-five (35) days after receiving a statement
from Contractor.
51
2
4. Permits. Contractor shall obtain, at its sole cost, all permits required for the performance of the
Work.
5. Extra Work. Unless approved by the City in writing, Contractor shall make no claim for extra work
done or materials furnished, nor shall Contractor do any work or furnish any materials not covered by the
plans and specifications of this Agreement. Any such work or materials furnished by Contractor without
written City approval shall be at Contractor’s own risk and expense. Contractor shall perform any altered
plans ordered by the City; if such alteration reduces the cost of doing such work, the actual amount of
such reduction shall be deducted from the contract price for the Work.
6. Contract Documents. The Contract Documents shall consist of this Agreement; all exhibits to this
Agreement, which are incorporated herein by reference; any supplementary drawings, plans, and
specifications; and other documents listed herein.
In the event of a conflict among the various provisions of the Contract Documents, the terms shall be
interpreted in the following order of priority:
a. Modifications to this Agreement
b. This Agreement, including all exhibits
c. Supplementary drawings, plans, specifications
d. Other documents listed in this Agreement
Drawings shall control over Specifications, and detail in drawings shall control over large-scale drawings.
All capitalized terms used and not otherwise defined in this Agreement, but defined elsewhere in the
Contract Documents, shall have the meaning set forth in the Contract Documents.
7. Expense Reimbursement. Contractor shall not be compensated separately for necessary
incidental expenses. All expenses of Contractor shall be built into Contractor’s fixed compensation rate,
unless reimbursement is provided for an expense that received the prior written approval of the City,
which approval may be provided via electronic mail.
8. Approvals. Contractor shall secure the City’s written approval before making any expenditures,
purchases, or commitments on the City’s behalf beyond those listed in the Work. The City’s approval
may be provided via electronic mail.
9. Protection of Persons and Property. Contractor shall be responsible for initiating, maintaining
and supervising all safety precautions and programs in connection with the performance of the Work.
Contractor shall take reasonable precautions for the safety of, and shall provide reasonable protection to
prevent damage, injury, or loss to:
a. Persons performing the Work and other persons who may be affected by the Work;
b. The Work and materials and equipment to be incorporated therein; and
c. Other property at the site or adjacent to the site, such as trees, shrubs, lawns, walks,
pavement, roadways, structures and utilities.
Contractor shall promptly remedy damage and loss to property caused in whole or in part by Contractor
or any of its subcontractors, agents, or anyone directly or indirectly employed by any of them.
52
3
10. Acceptance of the Work. All of the Contractor’s work and labor shall be subject to the inspection
and approval of the City. If any materials or labor are rejected by the City as defective or unsuitable, then
the materials shall be removed and replaced with other approved materials and the labor shall be done
to the satisfaction and approval of the City at the Contractor’s sole cost and expense. Contractor shall
replace at Contractor’s expense any loss or damage to the Work, however caused, which occurs during
the construction thereof or prior to the final delivery to and acceptance of the Work by the City. Any
payment made to Contractor, shall not be construed as operating to relieve Contractor from responsibility
for the construction and delivery of Work. Acceptance of the completed Work shall be evidenced only by
a Certificate of Final Completion issued by the City, which shall state the date on which the City accepts
the completed Work (the “Final Completion Date”).
11. Warranty. Contractor represents and warrants that it has the requisite training, skills, and
experience necessary to complete the Work, is appropriately licensed by all applicable agencies and
governmental entities, and will complete the Work in a manner consistent with the level of care and skill
ordinarily exercised by professionals currently providing similar work. Contractor further represents and
warrants to the City that the materials and equipment furnished under this Agreement are of good quality
and new, unless this Agreement requires or permits otherwise. Contractor further warrants that the Work
will conform to the requirements of this Agreement and will be free from defects. Work, materials, or
equipment not conforming to these requirements may be considered defective. Contractor shall promptly
correct any defective Work. Costs of correcting such defective Work, including additional testing and
inspections, the cost of uncovering and replacement, and compensation for any additional services and
expenses made necessary thereby, shall be at Contractor’s expense. Contractor’s warranty shall exclude
remedy for damage or defect caused by abuse, alterations to the Work not executed by Contractor or its
subcontractors, agents, or anyone hired or employed by any of them, improper or insufficient
maintenance, improper operation or normal wear and tear under normal usage.
12. Guarantee. Contractor guarantees and agrees to maintain the stability of the Work and materials
furnished and installed under this contract for a period of one year after the Final Completion Date (the
“Guarantee Period”). Contractor agrees to perform fully all other guarantees as set forth in the
specifications. If any of the Work is found to be not in accordance with the requirements of the Contract
during the Guarantee Period, Contractor shall correct it promptly after receipt of notice from the City to
do so. The City shall give such notice promptly after discovery of the condition. If Contractor fails to correct
nonconforming Work within a reasonable time after receipt of notice from the City, the City may correct
the Work at Contractor’s expense.
The Guarantee Period shall be extended with respect to portions of Work first performed after the Final
Completion Date by the period of time between final payment and the actual completion of that portion
of the Work. The one-year period for correction of Work shall not be extended by corrective Work
performed by Contractor pursuant to this Section.
Nothing contained in this Section shall be construed to establish a period of limitation with respect to
other obligations Contractor has under the Contract Documents. Establishment of the one-year period for
correction of Work as described in this Section relates only to the specific obligation of Contractor to
correct the Work, and has no relationship to the time within which the obligation to comply with the
Contract Documents may be sought to be enforced, nor to the time within which proceedi ngs may be
commenced to establish Contractor’s liability with respect to Contractor’s obligations other than
specifically to correct the Work.
53
4
13. Termination. This Agreement shall remain in force and effect commencing from the effective
date and continuing until the completion of all of the parties’ obligations hereunder, unless terminated
by the City or amended pursuant to the Agreement. Notwithstanding any other provision hereof to the
contrary, this Agreement may be terminated as follows:
a. The parties, by mutual written agreement, may terminate this Agreement at any time;
b. Contractor may terminate this Agreement in the event of a breach of the Agreement by the City
upon providing thirty (30) days’ written notice to the City;
c. The City may terminate this Agreement at any time at its option, for any reason or no reason at
all; or
d. The City may terminate this Agreement immediately upon Contractor’s failure to have in force
any insurance required by this Agreement.
In the event of a termination, the City shall pay Contractor for Work performed to the date of termination
and for all costs or other expenses incurred prior to the date of termination.
14. Amendments. No amendments may be made to this Agreement except in a writing signed by
both parties.
15. Remedies. In the event of a termination of this Agreement by the City because of a breach by
Contractor, the City may complete the Work either by itself or by contract with other persons or entities,
or any combination thereof. These remedies provided to the City for breach of this Agreement by
Contractor shall not be exclusive. The City shall be entitled to exercise any one or more other legal or
equitable remedies available because of Contractor’s breach.
16. Records/Inspection. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Contractor agrees that
the books, records, documents, and accounting procedures and practices of Contractor, that are relevant
to the contract or transaction, are subject to examination by the City and the state auditor or legislative
auditor for a minimum of six years. Contractor shall maintain such records for a minimum of six years
after final payment. The parties agree that this obligation will survive the completion or termination of this
Agreement.
17. Indemnification. To the fullest extent permitted by law, Contractor, and Contractor’s successors
or assigns, agree to protect, defend, indemnify, save, and hold harmless the City, its officers, officials,
agents, volunteers, and employees from any and all claims; lawsuits; causes of actions of any kind, nature,
or character; damages; losses; and costs, disbursements, and expenses of defending the same, including but
not limited to attorneys’ fees, professional services, and other technical, administrative or professional
assistance resulting from or arising out of Contractor’s (or its subcontractors, agents, volunteers, members,
invitees, representatives, or employees) performance of the duties required by or arising from this
Agreement, or caused in whole or in part by any negligent act or omission or willful misconduct by Contractor,
or arising out of Contractor’s failure to obtain or maintain the insurance required by this Agreement.
Nothing in this Agreement shall constitute a waiver or limitation of any immunity or limitation on liability to
which the City is entitled. The parties agree that these indemnification obligations shall survive the
completion or termination of this Agreement.
18. Insurance. Contractor shall maintain reasonable insurance coverage throughout this
Agreement. Contractor agrees that before any work related to the approved project can be performed,
Contractor shall maintain at a minimum:
54
5
a. Worker’s Compensation Insurance as required by Minnesota Statutes, section 176.181;
b. Business Auto Liability covering vehicles owned by Contractor and non-owned vehicles used by
Contractor, with policy limits not less than $1,000,000.00 per accident, for bodily injury, death of
any person, and property damage arising out of the ownership, maintenance, and use of such
motor vehicles, along with any statutorily required automobile coverage;
c. Commercial General Liability in an amount of not less than $1,000,000.00 per occurrence,
$2,000,000 general aggregate, and $2,000,000 for products -completed operations hazard,
providing coverage for claims including:
i. Damages because of bodily injury, sickness or disease, including occupational sickness or
disease, and death of any person;
ii. Personal and advertising injury;
iii. Damages because of physical damage to or destruction of property, including loss of use
of such property;
iv. Bodily injury or property damage arising out of completed operations; and
v. Contractor’s indemnity obligations under this Agreement.
To meet the Commercial General Liability and Business Auto Liability requirements, Contractor may use a
combination of Excess and Umbrella coverage. Prior to commencement of the Work, Contractor shall
provide the City with a current certificate of insurance including the following language: “The City of
Golden Valley is named as an additional insured with respect to the commercial general liability, business
automobile liability and umbrella or excess liability, as required by the contract. The umbrella or excess
liability policy follows form on all underlying coverages.” Such certificate of liability insurance shall list the
City as an additional insured and contain a statement that such policies of insurance shall not be canceled
or amended unless 30 days’ written notice is provided to the City, or 10 days’ written notice in the case
of non-payment.
19. Compliance with State Withholding Tax. Before final payment is made for the Work on this
project, Contractor must make a satisfactory showing that it has complied with the provisions of
Minnesota Statutes, section 290.92 requiring the withholding of State Income Tax for wages paid
employees on this project by providing to the City Engineer a Certificate of Compliance from the
Commissioner of Taxation. Contractor is advised that before such Certificate can be issued, Contractor
must first place on file with the Commissioner of Taxation an affidavit, in the form of an IC-134, that
Contractor has complied with the provisions of Minnesota Statutes Section 290.92.
20. Assignment. Neither the City nor Contractor shall assign this Agreement or any rights under or
interest in this Agreement, in whole or in part, without the other party’s prior written consent. Any
assignment in violation of this provision is null and void. Neither the City nor Contractor shall assign, or
transfer any rights under or interest (including, but without limitation, moneys that may become due or
moneys that are due) in the Agreement without the written consent of the other except to the extent that
the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any
written consent to an assignment, no assignment will release or discharge the assignor from any duty or
responsibility under this Agreement. Nothing contained in this paragraph shall prevent Contractor from
employing such independent consultants, associates, and subcontractors, as it may deem appropriate to
assist it in the performance of the Work required by this Agreement. Any instrument in violation of this
provision is null and void.
55
6
21. Independent Contractor. Contractor is an independent contractor. Contractor’s duties shall be
performed with the understanding that Contractor has special expertise as to the Work which Contractor
is to perform and is customarily engaged in the independent performance of the same or similar work for
others. Contractor shall provide or contract for all required equipment and personnel. Contractor shall
control the manner in which the Work is performed; however, the nature of the Work and the results to
be achieved shall be specified by the City. The parties agree that this is not a joint venture and the parties
are not co-partners. Contractor is not an employee or agent of the City and has no authority to make any
binding commitments or obligations on behalf of the City except to the extent expressly provided in this
Agreement. All Work provided by Contractor pursuant to this Agreement shall be provided by Contractor
as an independent contractor and not as an employee of the City for any purpose, including but not limited
to: income tax withholding, workers' compensation, unemployment compensation, FICA taxes, liability
for torts and eligibility for employee benefits.
22. Compliance with Laws. Contractor shall exercise due professional care to comply with applicable
federal, state and local laws, rules, ordinances and regulatfons in effect as of the date Contractor agrees
to provide the Services. Contractor’s guests, invitees, members, officers, officials, agents, employees,
volunteers, representatfves, and subcontractors shall abide by the City's policies prohibitfng sexual
harassment and tobacco, drug, and alcohol use as defined in the City’s Respectiul Work Place Policy, and
Tobacco, Drug, and Alcohol Policy, as well as all other reasonable work rules, safety rules, or policies, and
procedures regulatfng the conduct of persons on City property, at all tfmes while performing dutfes
pursuant to this Agreement. Contractor agrees and understands that a violatfon of any of these policies,
procedures, or rules constftutes a breach of the Agreement and sufficient grounds for immediate
terminatfon of the Agreement by the City.
23. Entire Agreement. The Contract Documents shall constitute the entire agreement between the
City and Contractor, and supersede any other written or oral agreements between the City and
Contractor.
24. Third Party Rights. The parties to this Agreement do not intend to confer any rights under this
Agreement on any third party.
25. Choice of Law and Venue. This Agreement shall be governed by and construed in accordance with
the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement
shall be heard in the state or federal courts of Hennepin County, Minnesota, and all parties to this
Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or
otherwise.
26. Work Products and Ownership of Documents. All records, information, materials and other work
products, including, but not limited to the completed reports, drawings, plans, and specifications prepared
and developed in connection with the provision of the Work pursuant to this Agreement shall become the
property of the City, but reproductions of such records, information, materials and other work products
in whole or in part may be retained by Contractor. Regardless of when such information was provided,
Contractor agrees that it will not disclose for any purpose any information Contractor has obtained arising
out of or related to this Agreement, except as authorized by the City or as required by law. These
obligations survive the termination of this Agreement.
56
7
27. Conflict of Interest. Contractor shall use reasonable care to avoid conflicts of interest and
appearances of impropriety in representation of the City. In the event of a conflict of interest, Contractor
shall advise the City and, either secure a waiver of the conflict, or advise the City that it will be unable to
provide the requested Work.
28. Agreement Not Exclusive. The City retains the right to hire other professionals, contractors and
service providers for this or other matters, in the City’s sole discretion.
29. Data Practices Act Compliance. Any and all data provided to Contractor, received from Contractor,
created, collected, received, stored, used, maintained, or disseminated by Contractor pursuant to this
Agreement shall be administered in accordance with, and is subject to the requirements of the Minnesota
Government Data Practices Act, Minnesota Statutes, Chapter 13. Contractor agrees to notify the City within
three business days if it receives a data request from a third party. This paragraph does not create a duty
on the part of Contractor to provide access to public data to the public if the public data are available from
the City, except as required by the terms of this Agreement. These obligations shall survive the termination
or completion of this Agreement.
30. No Discrimination. Contractor agrees not to discriminate in providing the Work under this
Agreement on the basis of race, color, sex, creed, national origin, disability, age, sexual orientation, gender,
gender identity, gender expression, status with regard to public assistance, or religion. Violation of any part
of this provision may lead to immediate termination of this Agreement. Contractor agrees to comply with
Americans with Disabilities Act as amended (“ADA”), section 504 of the Rehabilitation Act of 1973, and
the Minnesota Human Rights Act, Minnesota Statutes, Chapter 363A. Contractor agrees to hold harmless
and indemnify the City from costs, including but not limited to damages, attorneys’ fees and staff time, in
any action or proceeding brought alleging a violation of these laws by Contractor or its guests, invitees,
members, officers, officials, agents, employees, volunteers, representatives and subcontractors. Upon
request, Contractor shall provide accommodation to allow individuals with disabilities to participate in all
Work under this Agreement. Contractor agrees to utilize its own auxiliary aid or service in order to comply
with ADA requirements for effective communication with individuals with disabilities.
31. Authorized Agents. The City’s authorized agent for purposes of administration of this contract is
Tim Kieffer, or designee. Contractor’s authorized agent for purposes of administration of this contract is
Cody Reynolds, or designee who shall perform or supervise the performance of all Work.
32. Notices. Any notices permitted or required by this Agreement shall be deemed given when
personally delivered or upon deposit in the United States mail, postage fully prepaid, certified, return
receipt requested, addressed to:
CONTRACTOR THE CITY
Summit Infrastructure LLC
607 Debruin Road
Combined Locks, WI 54113
creynolds@summitinfrastruct.com
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
tkieffer@goldenvalleymn.gov
or such other contact information as either party may provide to the other by notice given in accordance
with this provision.
57
8
33. Waiver. No waiver of any provision or of any breach of this Agreement shall constitute a waiver
of any other provisions or any other or further breach, and no such waiver shall be effective unless made
in writing and signed by an authorized representative of the party to be charged with such a waiver.
34. Headings. The headings contained in this Agreement have been inserted for convenience of
reference only and shall in no way define, limit or affect the scope and intent of this Agreement.
35. Payment of Subcontractors. Contractor agrees to pay all laborers employed and all
subcontractors furnishing material to Contractor in the performance of this contract. If Contractor fails to
pay any claims and demands for labor and materials, the City may apply the monies due to Contractor
toward paying and satisfying such claims and demands. The City has the right to apply monies due to
Contractor towards paying any accrued indebtedness or any claim which may hereafter come due against
Contractor. The amount of such payments shall be deducted from the balance due to the Contractor;
provided that nothing herein nor any variation from the amounts and timing of the installments shall be
construed as impairing the right of the City or of those to whose benefit the bond herein agreed upon
shall insure, to hold Contractor or surety liable on the bond for any breach of the conditions of the same
nor as imposing upon the City any obligation to laborers, materialmen, contractors, or sureties to pay or
to retain for their benefit any monies coming to the contractor hereunder.
Pursuant to Minnesota Statutes, Section 471.425, Subdivision 4(a), Contractor must pay any
subcontractor within ten (10) days of Contractor’s receipt of payment from the City for undisputed
services provided by the subcontractor. Contractor must pay interest of one and one-half percent (1½%)
per month or any part of a month to the subcontractor on any undisputed amount not paid on time to
the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or
more is $10.00. For an unpaid balance of less than $100.00, Contractor shall pay the actual penalty due
to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the
Contractor shall be awarded its costs and disbursements, including attorney’s fees, incurred in bringing
the action.
36. Severability. In the event that any provision of this Agreement shall be illegal or otherwise
unenforceable, such provision shall be severed, and the balance of the Agreement shall continue in full
force and effect.
37. Signatory. Each person executing this Agreement (“Signatory”) represents and warrants that they
are duly authorized to sign on behalf of their respective organization. In the event Contractor did not
authorize the Signatory to sign on its behalf, the Signatory agrees to assume responsibility for the duties
and liability of Contractor, described in this Agreement, personally.
38. Counterparts and Electronic Communication. This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original, but all of which taken together shall constitute
one and the same instrument. This Agreement may be transmitted by electronic mail in portable
document format (pdf) and signatures appearing on electronic mail instruments shall be treated as
original signatures.
39. Recitals. The City and Contractor agree that the Recitals are true and correct and are fully
incorporated into this Agreement.
58
9
IN WITNESS WHEREOF, the City and Contractor have caused this Independent Contractor Agreement to
be executed by their duly authorized representatives in duplicate on the respective dates indicated
below.
SUMMIT INFRASTRUCTURE LLC: CITY OF GOLDEN VALLEY:
By: _________________________________
Cody Reynolds, Owner
By: _________________________________
Roslyn Harmon, Mayor
By: _________________________________
Noah Schuchman, City Manager
59
EXHIBIT A
SCOPE OF WORK
1. Work. The Work shall include all labor and equipment necessary to rehabilitate sewer manhole
infrastructure. The Work shall include, but not limited to, cleaning and preparing the manhole, application
of polyurea based three-layer system, grouting of manhole as needed, patching missing block or voids in
walls, and bypass pumping. The City shall supply a vac truck and water supply.
2. Location. The Location Maps herein Exhibit A identifies the location of each repair.
3. Warranty. Contractor warrants work on labor and material for 10 years from date of repair.
4. Installers. Installers shall be OBIC-certified.
60
LOCATION MAP
61
EXHIBIT B
SPECIAL CONDITIONS
1. Responsible Contractor Certification. Contractor and subcontractor(s) shall be a “responsible contractor”
as defined in Minnesota Statutes §16C.285, subdivision 3. Contractor or subcontractor(s) that do not meet the
minimum criteria established in Minnesota Statutes §16C.285, subdivision 3, or who fails to verify compliance
with the minimum requirements, will not be a “responsible contractor” and will be ineligible to perform the Work.
Contractor and subcontractor(s) are that make a false statement verifying compliance with any of the minimum
criteria shall result in the termination of this Agreement.
2. Pre-Construction Meeting. Prior to the beginning of construction operations, a pre-construction
meeting shall be held and shall be attended by the authorized representatives of the City and persons of the
contracting company who will have direct responsibility for workmanship and/or materials used on the project.
The conference will disclose all aspects for execution and schedule of the Work. Agreement on any and all
questionable measurements, materials, methods or other matters shall be made at this conference. Contractor
shall submit the following at the pre-construction meeting:
A. Critical path phasing plan and schedule, which details all controlling operations. This shall be
submitted a minimum of three (3) days before the pre-construction meeting.
B. General project contact information including emergency contacts.
C. Traffic Control plan.
3. Safety Precautions and Accident Prevention. The Contractor shall observe and comply with all
requirements to the safety of the workforce to be employed on the project. Contractor shall comply with all
safety measures recommended and required by any governmental agency, including the Department of Labor
and Industry, Division of Accident Prevention of the Industrial Commission of Minnesota, and with the
requirements of the Workmen's Compensation Act and any amendments thereof. Attention is called to the
other paragraphs of these Special Conditions covering safety precautions and accident prevention. The
Contractor shall be responsible for all safety issues on this project. The Contractor shall comply with instructions
from the City for implementing any additional requirements for safety concerns.
4. Permits and Licenses. Contractor shall procure all permits and licenses as required, pay all charges and
fees and give all notices necessary and incidental to the due and lawful prosecution of the Work. Permits
include, but are not limited to, Right of Way and Stormwater Management permits.
5. Locating Utilities. Contractor shall obtain field locations or other assistance as may be required to
determine the existence and location of gas mains and other private utilities, as well as, public utilities of the
City, County or State, which may be underground or overhead within street and highway rights-of-way or within
easements and which may be interfered with by the Work prior to the Work. Existing underground, surface or
overhead structures are not necessarily shown on the Plans; and those shown are only correct to the level of
accuracy permitted by the locations both from field located and record drawings, established by the utility
owners. The City does not assume any responsibility for the accuracy of the disclosed locations. Contractor shall
be responsible for all verifying all utility location by contacting Gopher State One-Call (651.454.0002) prior to
62
beginning the Work. Contractor shall also make such investigations as are necessary to determine the extent to
which existing structures may interfere with the Work. Contractor shall not claim or be entitled to receive
compensation for any damages sustained by reason of the inaccuracy of the omission of any of the information
given relative to the surface, overhead or underground structures or by reason of Contractor’s failure to
properly protect and maintain such structures.
6. Utility Conflicts. Contractor shall coordinate its efforts with private utility companies so the Work can be
done in a timely manner. Contractor shall schedule or redirect its Work to ensure that utility company relocates,
installations, and/or removals do not impede progress of the Work. Contractor waives claims for any and all costs
or damages due to alleged delay, disruption, or acceleration; and releases the City from any such claims, to the
extent the claim is due to the failure of any private utility with facilities affected by the Work to promptly relocate,
remove, or adjust such facilities. It is anticipated that some facilities will be in conflict with the work on this project
that Contractor will be expected to guard and protect these facilities. No claims for extra compensation to perform
the Work are due to conflicts with in-place utilities shall be considered. Likewise, no claim for delays due to
conflicts with in-place utilities shall be considered.
7. Mobilization. The lump sum for mobilization is to include all aspects of work and shall include
mobilization to all of the areas identified in the Location Map herein Exhibit A.
8. DOT Compliance. All of Contractor’s drivers performing work for the City must be in compliance with DOT
requirements related to holding a Commercial Driver’s License (CDL). Contractor shall be responsible for ensuring
its own compliance with all applicable DOT regulations and requirements, including but not limited to DOT
regulations related to drug testing and the maintenance of drug testing records. Contractor shall indemnify and
hold harmless the City for any fines incurred as a result of Contractor’s failure to comply with DOT requirements
as set forth above. It shall be Contractor’s responsibility to comply and provide evidence to the City of DOT
compliance upon request.
9. Hours of Operation. Work shall occur Monday through Friday from 7:00 a.m. to 7:00 p.m., excluding
holidays.
10. Noise Elimination. The Contractor shall eliminate noise to as great an extent as possible at all times. Air
compressing plants shall be equipped with silencers, and the exhausts of all gasoline motors or other power
equipment shall be provided with mufflers approved by the manufacturer.
11. Care of Work. All work under this contract shall be accomplished with reasonable care and minimal
damage to affected properties. The Contractor shall provide quality cleanup after removal and repair of any
damage done by the Contractor’s equipment.
12. Traffic Control and Maintenance. Contractor shall maintain traffic at all times while performing the
Work in accordance with the current Minnesota Manual of Uniform Traffic Control Devices (MMUTCD) Field
Manual and its supplements, or as deemed necessary by the Engineer, when the Work occurs on or adjacent to
any street, alley or public place. Contractor shall provide, under the traffic control item, all construction signage
and traffic control devices for the protection of persons, property and the Work. Contractor shall be responsible
for maintaining traffic control devices during the Work. In the event that the City must install additional signs for
63
traffic control for safety purposes, the cost for such measures shall be billed to Contractor or withheld from
monies due. The Contractor shall be held responsible for all damaged from failure to protect the work zone.
When single lane traffic is necessary, flagmen must be provided to direct traffic. Contractor shall provide
certifications of all flagmen that will be working on this project.
Throughout construction, Contractor shall provide safe and adequate access at all times for residents, property
owners and emergency vehicles. Access shall include the maintaining of ingress and egress of private driveways
throughout construction. Throughout the duration of the Work, Contractor shall, as much as possible, work to
limit any inconveniences to local businesses and property owners. When single lane traffic is necessary, flagmen
must be provided to direct traffic. Contractor shall provide certifications of all flagmen that will be working on
this project.
13. Tree Removal. Tree removal shall include, but not be limited to, removal of tree and stump, debris,
utility coordination, disposal at a site selected by the Contractor and approved by the City’s authorized agent,
and restoration as described herein. No trees, logs, branches, or debris shall be left on public right-of-way or
private property overnight.
14. Tree and Landscape Preservation. Contractor shall protect existing trees and shrubbery that may be
impacted by the Work, including but not limited to, cutting, breaking, or shredding of roots; wounding or
scraping of trunks and branches; smothering of root systems by stockpiling of construction materials or
excavated materials within their drip lines; excess foot or vehicular traffic; or parking of vehicles within their drip
lines. All branches that have been damaged by Contractor shall be properly trimmed in accordance with
National Arboriculture Standards by the end of the workday. Contractor shall have on-site an approved wound
dressing to be applied to freshly cut branch ends immediately (within 10 minutes) after damage to prevent
Emerald Ash Borer disease. Contractor shall also notify the Engineer immediately of any damaged branches.
When excavating near trees, Contractor shall cut cleanly back to the soil line, all exposed, shredded or torn roots
greater than 1-½” in diameter, with proper pruning equipment. The cost to cut roots shall be incidental for
which there shall be no direct compensation. When excavating or sloping within fifteen (15) feet of any tree,
Contractor shall coordinate all such efforts with the Assistant City Forester. Standard excavation procedures may
need to be modified for large trees that have their trunks closer than five (5) feet from the excavation or sloping
limits. Contractor shall be required to provide protection to all exposed oak tree roots that are cut prior to July
1. Contractor shall have on-site an approved wound dressing to be applied to freshly cut root ends immediately
(within 10 minutes) after excavation to prevent oak wilt infection. Wound dressing will not be permitted for any
other situation other than oaks or ashes damaged by construction before July 1. Contractor shall coordinate all
such work with the Assistant City Forester
15. Sanitary Provisions. Contractor shall observe and comply with all laws, rules, and regulations of the
State and Local Health Authorities. In the event of a sewage release, Contractor shall immediately notify the
State of Minnesota Duty Officer at the Department of Public Safety at 651.649.5451 and the City Engineer at
763.593.8030. The Duty Officer will instruct Contractor on any further notification procedures. Contractor shall
also take immediate action to prevent sewage from entering any water body or storm sewer by directing any
such sewage flow into the existing sanitary sewer system.
64
16. Manual References. The Specifications which apply to the Work shown in the Plans shall be as follows:
A. Specifications and Special Conditions in Exhibit A and this B.
B. Standard Utilities Specifications for Watermain and Service Line Installation, Sanitary Sewer and
Storm Sewer Installation, and Trench Excavation and Backfill/Surface Restoration, current edition, as
prepared by the City Engineers Association of Minnesota (CEAM) and published by the League of
Minnesota Cities, St. Paul, Minnesota, except as modified or supplemented in these Special
Conditions. The Standard Utilities Specifications are available from the Minnesota Society of
Professional Engineers by calling 651.292.8860, or from the CEAM website at http://ceam.org/.
C. The most current edition of the Minnesota Manual on Uniform Traffic Control Devices and its
supplements.
D. Division I, 1507 (Utility Property and Service) and Division I, 1512 (Unacceptable and unauthorized
work) of the Minnesota Department of Highways Standard Specification for Construction, current
edition and its supplements, shall apply, except as modified or supplemented herein.
E. Division II (Construction Details) and Division III (Materials) of the Minnesota Department of
Highways Standard Specification for Construction, current edition and its supplements, shall apply,
except as modified or supplemented herein.
17. Measurement and Payment. Payment for all items for this project shall be lump sum price. No claims
for extra compensation due to increased or decreased quantities shall be considered. Contractor shall submit all
final quantities to the City within one month after completion of the Work.
18. Contract Extension. Contractor shall perform fully, entirely, and in an acceptable manner, the Work
contracted for within the time stated herein Exhibit A. Contractor shall, not less than ten (10) days prior to said
date, make written request to the City for an extension of time for completion, setting forth fully in its request
the reasons which Contractor believes justify the granting of the request. If the City finds that the Work has
been delayed on account of unusual conditions beyond the control of Contractor, or the quantities of the Work
done or to be done are in excess of the Contract quantities in sufficient amount to warrant additional time; the
City may, in its sole discretion, grant an extension of time for the completion to such date as may seem
reasonable and proper. In case such extension is not granted, the right to proceed with the Work may be
considered as forfeited as of the Contract Time, including all agreed upon adjustments, and the City, without
violating the Contract, may proceed immediately to take over the Work, materials and equipment and make
final settlement of costs incurred, except that it shall not be necessary to give Contractor written ten (10) days’
notice for such forfeiture.
65
EXECUTIVE SUMMARY
Administrative Services
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
July 1, 2025
Agenda Item
3C.5. Approve 2025-2026 Labor Agreement with Patrol Officers Union (LELS Local #27)
Prepared By
John Miller, HR Manager
Summary
This item will be discussed in the Closed Session held immediately prior to the Council meeting.
Information will be provided at the Council Meeting pending the outcome of the discussion at the
Executive Session.
Link to Patrol Officers Union (LELS Local #27) Labor Relations Contract
This link is active but the document may uploaded and accessible to the public pending
the outcome of the July 1 Special City Council Meeting with Closed Session.
Financial or Budget Considerations
More information will become available once the agreement is made public.
Legal Considerations
More information will become available once the agreement is made public.
Equity Considerations
More information will become available once the agreement is made public.
Recommended Action
Motion to approve 2025-2026 Labor Agreement with the Patrol Officers Union (LELS Local #27).
66
EXECUTIVE SUMMARY
Administrative Services
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
July 1, 2025
Agenda Item
3C.6. Approve 2025-2026 Labor Agreement with the Sergeants Union (LELS Local #304)
Prepared By
John Miller, HR Manager
Summary
This item will be discussed in the Closed Session held immediately prior to the Council meeting.
Information will be provided at the Council Meeting pending the outcome of the discussion at the
Executive Session.
Link to Sergeants Union (LELS Local #304) Labor Relations Contract
This link is active but the document may uploaded and accessible to the public pending
the outcome of the July 1 Special City Council Meeting with Closed Session.
Financial or Budget Considerations
More information will become available once the agreement is made public.
Legal Considerations
More information will become available once the agreement is made public.
Equity Considerations
More information will become available once the agreement is made public.
Recommended Action
Motion to approve 2025-2026 Labor Agreement with the Sergeants Union (LELS Local #304).
67
EXECUTIVE SUMMARY
Community Development
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
July 1, 2025
Agenda Item
3D. Adopt Resolution No. 25-059 Approving Final Plat for 4707 Circle Down
Prepared By
Jacquelyn Kramer, Senior Planner
Summary
The City of Golden Valley Housing and Redevelopment Authority (HRA) seeks City Council approval for
the Hope Addition Final Plat located at 4707 Circle Down. Planning Commission held a public hearing
on this project on May 28, 2025. City Council approved a Preliminary Plat for the property on June 17,
2025. Staff finds the Final Plat is consistent with the Preliminary Plat.
Financial or Budget Considerations
Land use entitlements for properties in the Home Ownership for Program for Equity (HOPE) are
funded by the HRA levy.
Legal Considerations
The developer of this property will enter into a development agreement with the HRA before closing
on the property. This agreement will be drafted by the City Attorney and approved by the HRA. It will
include a provision requiring the home to stay affordable for a set period of time. Staff has proposed a
99-year affordability period in the draft agreement, which will be brought to the HRA for final
approval at a later time.
Equity Considerations
Identified in the 2040 Comprehensive Plan’s Housing Chapter, preserving a measure of affordability in
the owner-occupied housing market is an important asset to housing market stability and the
community’s overall livability. Additionally, Minnesota, including Golden Valley, has one of the worst
racial disparities in homeownership in the nation. HOPE prioritizes organizations that have
demonstrated success in building relationships of trust with Black, Indigenous, and people of color
(BIPOC) communities.
Recommended Action
Motion to adopt Resolution No. 25-059 approving Final Plat for Hope Addition located at 4707 Circle
Down.
Supporting Documents
Staff Memo
68
Resolution No. 25-059 - Approval of Final Plat Hope Addition - 4707 Circle Down
Final Plat
69
Date: June 20, 2025
To: Golden Valley City Council
From: Kendra Lindahl, Consulting Planner
Subject: Final Plat for 4707 Circle Down
SUMMARY
The City acquired land at 4707 Circle Down from the Minnesota Department of Transportation
(MnDOT). This was land that was no longer needed by MnDOT. The City is now proposing a final
plat to allow for development of a single family home.
MEETING DATE(S)
Neighborhood Meeting: March 31, 2025
Planning & Zoning Commission: April 14, 2025
Planning & Zoning Commission: May 28, 2025
City Council: June 17, 2025
City Council: July 1, 2025
PROJECT INFORMATION
Applicant: City of Golden Valley
Property owner: (Same)
Lot size: 0.91 acres
Future land use designation: Low Density
Residential
Zoning district: R-1 (Single Family Residential)
Existing use: Vacant
Proposed use: Single Family Home
Adjacent land use, zoning and uses: Guided Low
Density Residential, zoned R-1 (Single Family
Detached) and developed with single family homes
to the north and east. Highway 100/I-394
interchange to the west and south.
v
v
Figure 1 - Aerial Location Map (2018 Hennepin County)
70
BACKGROUND
The Planning Commission held a public hearing on April 14th and May 28th to review the
comprehensive plan amendment, rezoning and preliminary plat. The City Council approved the
requests at the June 17, 2025 meeting.
Staff noted that this project is part of the Home Ownership Program for Equity (HOPE) program.
HOPE provides owner-occupied housing for those earning 60-80% of the Area Median Income
(AMI). A household earning 80% AMI equals $99,400 per year, while a 60% AMI household
earns $74,600.
PLANNING ANALYSIS
Level of Discretion in Decision Making
The City’s discretion in approving a subdivision is limited to whether the proposed plat meets
the standards outlined in the City’s subdivision and zoning ordinance and the conditions of
approval. If it meets these standards, the City must approve the subdivision.
Subdivision
The land is proposed to be platted as a single parcel (Lot 1, Bloc k 1, Hope Addition) for
development of a single family detached home. Staff finds that the Final Plat is consistent with
the Preliminary Plat.
The City has not entered into a purchase agreement with a builder on this lot. The plat shows
that a home could be built on the lot in compliance with ordinance requirements, however, as
part of a building permit application, the builder would need to provide an updated site plan
showing compliance with all ordinance requirements. The concept plan shows that the lot
would exceed the dimensional requirements for the R-1 district as shown in the table below:
R-1 Standards Lot 1
Lot Size 10,000 sq. ft. 39,590 sq. ft.
Lot Width (measured at setback) 80 ft. 256.10 ft.
Front Setback* 35 ft. 35.4
Side Setback 15 ft. (varies) N/A
Rear Setback 25 ft. 55.8 ft.
Maximum Impervious 50% 9.9%
Coverage Maximum 40% 9.1%
*This site has three frontages. “The front lot line shall be the boundary of a lot which is along an existing or dedicated
street. In the case of a corner lot, any lot line along an existing or dedicated street shall be considered a front lot line.”
REQUESTED ACTION
Move approval of the Resolution approving Final Plat for Hope Addition.
71
RESOLUTION NO. 25-059
RESOLUTION FOR APPROVAL OF FINAL PLAT FOR HOPE ADDITION
WHEREAS, the City of Golden Valley, Applicant, has requested approval of a final
plat for “Hope Addition” covering the following described tracts of land:
Lot 2, Block 1, Moshou Addition, according to the plat thereof on file and of record in
the office of the County Recorder in and for Hennepin County, Minnesota.
AND
That part of Tract A described below:
Tract A. Lots 1, 3 and 4, Block 1, Moshou Addition, according to the plat thereof on
file and of record in the office of the County Recorder in and for Hennepin County,
Minnesota; which lies northerly of Line 1 described below:
Line 1. Commencing at the East Quarter corner of Section 30, Township 29 North,
Range 24 West; thence westerly on an azimuth of 271 degrees 21 minutes 02
seconds along the east and west quarter line thereof for 2652.57 feet to the center of
said Section 30; thence on an azimuth of 00 degrees 21 minutes 23 seconds for
701.35 feet to the point of beginning of Line 1 to be described; thence on an azimuth
of 284 degrees 30 minutes 39 seconds for 34.03 feet; thence on an azimuth of 230
degrees 05 minutes 25 seconds for 2.96 feet; thence on an azimuth of 230 degrees
01 minute 59 seconds for 14.00 feet; thence on an azimuth of 320 degrees 01
minute 50 seconds for 130.14 feet; thence on an azimuth of 319 degrees 50 minutes
03 seconds for 144.27 feet; thence on an azimuth of 320 degrees 28 minutes 03
seconds for 168.10 feet and there terminating.
NOW, THEREFORE, BE IT RESOLVED, that the City Council for the City of Golden
Valley hereby approves the request for final plat, subject to the following conditions:
1. Approval is subject to all conditions of preliminary plat approval (Resolution 25 -052).
2. Park dedication was previously satisfied on this property. No park dedication is due.
3. The final plat shall be recorded with 180 days of final plat approval.
Adopted by the City Council this 1st day of July, 2025.
Roslyn Harmon, Mayor
ATTEST:
_____________________________
Theresa Schyma, City Clerk
72
LINE 1POINT OF BEGINNINGLINE 1000°21'16"
N00°21'16"E 701.35
[00°21'23"]284°30'32"N75°29'28"W 34.03230°05'18"S50°05'18"W 2.96230°01'52"S50°01'52"W 14.00320°01'43"N39°58'17"W 130.14319°49'56"N40°10'04"W 144.27320°27'56"N39°32'04"W 168.10[284°30'39"][230°05'25"][230°01'59"][320°01'50"][320°50'03"][320°28'03"]ΔN39°32'04"W 81.43N40°10'04"W 144.16N39°58'17"W 57.42L =5 5.52 R=55.00
Δ =57°50'32"C .B R G =S17°29'36"
W L=56.28R=70.00Δ=46°03'57"165.28 114.61 220.1335.9750
50
333333333333303030(RIGHT OF WAY WIDTH VARIES)OTTAWA AVENUE SOUTHNATCHEZ AVE. S LOT 1BLOCK 1(NOT ON N-S SECTION LINE)
N00°20'55"E 1610.12S00°20'55"W 3603.07 33.00N89°39'05"WEAST LINE OF MOSHOU ADDITION
[284°3
0
'
3
9"
]
[230°05'
2
5
"
]SEE DETAIL10 101010
1010 DRAINAGE AND UTILITY EASEMENT166.22137.87 N40°23'55"W 188.6943.08S89°06'36"WWALL MAINTENANCE EASEMENTPER DOC. NO. A10388521CENTER OF SECTION 30,TOWNSHIP 29N, RANGE 24WEAST 1/4 CORNER OF SECTION 30,TOWNSHIP 29N, RANGE 24WEAST-WEST QUARTER LINE271°20'55"N88°39'05"W 2652.57[271°21'02"]SOUTH 1/4 CORNER OF SECTION 30,TOWNSHIP 29N, RANGE 24WNORTH 1/4 CORNER OF SECTION 30,TOWNSHIP 29N, RANGE 24W230°05'18"S50°05'18"W 2.96 0.10284°30'32"N75°29'28"W 34.03LOT 1BLOCK 1NATCHEZ AVE S [284°30'39"][230°05'25"]denotes Access Control as established by Doc. No. A10388521HOPE ADDITIONdenotes Hennepin County Cast Iron Monument founddenotes 1/2 inch by 14 inch iron pipe monument set and markedby License No. 58896denotes iron pipe monument found with plastic cap LS #45507ARE SHOWN THUS:DRAINAGE AND UTILITY EASEMENTSBEING 10 FEET IN WIDTH AND ADJOINING LOTLINES AND RIGHT OF WAY LINES10(NOT TO SCALE)101010DetailNOT TO SCALEC.R. DOC. NO.For the purposes of this plat, the East line of MOSHOU ADDITIONis assumed to bear N00°20'55"E.NORTH03060SCALE IN FEETKNOW ALL PERSONS BY THESE PRESENTS: That City of Golden Valley, a Minnesota municipal corporation, owner of the following described property situated in the County of Hennepin, State of Minnesota to wit:Lot 2, Block 1, Moshou Addition, according to the plat thereof on file and of record in the office of the County Recorder in and for Hennepin County, Minnesota.ANDThat part of Tract A described below:Tract A. Lots 1, 3 and 4, Block 1, Moshou Addition, according to the plat thereof on file and of record in the office of the County Recorder in and for Hennepin County, Minnesota; which lies northerly of Line 1 described below:Line 1. Commencing at the east quarter corner of Section 30, Township 29 North, Range 24 West; thence westerly on an azimuth of 271 degrees 21 minutes 02 seconds along the east and west quarter line thereof for 2652.57 feet to the center of said Section 30; thence on an azimuth of 00degrees 21 minutes 23 seconds for 701.35 feet to the point of beginning of Line 1 to be described; thence on an azimuth of 284 degrees 30 minutes 39 seconds for 34.03 feet; thence on an azimuth of 230 degrees 05 minutes 25 seconds for 2.96 feet; thence on an azimuth of 230 degrees 01minute 59 seconds for 14.00 feet; thence on an azimuth of 320 degrees 01 minute 50 seconds for 130.14 feet; thence on an azimuth of 319 degrees 50 minutes 03 seconds for 144.27 feet; thence on an azimuth of 320 degrees 28 minutes 03 seconds for 168.10 feet and there terminating.Has caused the same to be surveyed and platted as HOPE ADDITION and does hereby dedicate to the public for public use the public ways and the drainage and utility easements as created by this plat.In witness whereof said City of Golden Valley, a Minnesota municipal corporation, has caused these presents to be signed by its proper officer this ______ day of _________________________________, 20____.City of Golden Valley_______________________________________________________(Signature)______________________, Its ________________________________(Print name)(Title)STATE OF MINNESOTACOUNTY OF _________________________________This instrument was acknowledged before me this ______ day of ________________________________, 20____ by ________________________________, it's ________________________________ of City of Golden Valley, a Minnesota municipal corporation, on behalf of thecorporation._________________________________________________(Signature)_________________________________________________(Print name)Notary Public, ________________________________ County, MinnesotaMy Commission Expires ________________________I Jerrod Gustavus LeSavage do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctlydesignated on this plat; that all monuments depicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota Statutes, Section 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and allpublic ways are shown and labeled on this plat.Dated this _________ day of _______________________________, 20____.___________________________________________Jerrod Gustavus LeSavage, Licensed Land SurveyorMinnesota License Number 58896STATE OF MINNESOTACOUNTY OF ________________________________This instrument was acknowledged before me this _________ day of _______________________________, 20____ by Jerrod Gustavus LeSavage.___________________________________________(Signature)___________________________________________(Print name)Notary Public, _______________________________ County, MinnesotaMy Commission Expires________________________CITY COUNCIL, CITY OF GOLDEN VALLEY, MINNESOTAThis plat of HOPE ADDITION was approved and accepted by the City Council of the City of Golden Valley, Minnesota, at a regular meeting thereof held this ________ day of __________, 20____, and said plat is in compliance with the provisions of Minnesota Statutes, Section 505.03, Subd.2.City Council, City of Golden Valley, MinnesotaBy: ____________________________________________, MayorBy: ____________________________________________, ClerkCOUNTY AUDITOR, HENNEPIN COUNTY, MINNESOTAI hereby certify that taxes payable in 20___ and prior years have been paid for land described on this plat, dated this ______ day of _________________, 20_____.By _____________________________________ DeputyDaniel Rogan, County AuditorSURVEY DIVISION, HENNEPIN COUNTY, MINNESOTAPursuant to MN. Stat. Sec. 383B.565 (1969), this plat has been approved this __________ day of _______________________, 20_____.By _____________________________________Chris F. Mavis, County SurveyorCOUNTY RECORDER, HENNEPIN COUNTY, MINNESOTAI hereby certify that the within plat of HOPE ADDITION was recorded in the office this _____ day of ___________________, 20___, at ___ o'clock __.m.By _________________________________ DeputyAmber Bougie, County Recorderdenotes Azimuth per deed[284°30'39"]73
EXECUTIVE SUMMARY
Community Development
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
July 1, 2025
Agenda Item
3E. Adopt Resolution No. 25-060 Approving Final Plat for 504 Lilac Drive
Prepared By
Jacquelyn Kramer, Senior Planner
Summary
The City of Golden Valley Housing and Redevelopment Authority (HRA) seeks City Council approval for
the Hope Second Addition Final Plat located at 504 Lilac Drive. Planning Commission held a public
hearing on this project on May 28, 2025. City Council approved a Preliminary Plat for the property on
June 17, 2025. Staff finds the Final Plat is consistent with the Preliminary Plat.
Financial or Budget Considerations
Land use entitlements for properties in the Home Ownership for Program for Equity (HOPE) are
funded by the HRA levy.
Legal Considerations
The developer of this property will enter into a development agreement with the HRA before closing
on the property. This agreement will be drafted by the City Attorney and approved by the HRA. It will
include a provision requiring the home to stay affordable for a set period of time. Staff has proposed a
99-year affordability period in the draft agreement, which will be brought to the HRA for final
approval at a later time.
Equity Considerations
Identified in the 2040 Comprehensive Plan’s Housing Chapter, preserving a measure of affordability in
the owner-occupied housing market is an important asset to housing market stability and the
community’s overall livability. Additionally, Minnesota, including Golden Valley, has one of the worst
racial disparities in homeownership in the nation. HOPE prioritizes organizations that have
demonstrated success in building relationships of trust with Black, Indigenous, and people of color
(BIPOC) communities.
Recommended Action
Motion to adopt Resolution No. 25-060 approving Final Plat for Hope Second Addition located at 504
Lilac Drive.
Supporting Documents
Staff Memo
74
Resolution No. 25-060 - Approval of Final Plat Hope 2nd Addition - 504 Lilac Drive
Final Plat
75
Date: June 20, 2025
To: Golden Valley City Council
From: Kendra Lindahl, Consulting Planner
Subject: Final Plat 504 Lilac Drive
SUMMARY
The City acquired land at 504 Lilac Drive North from the Minnesota Department of Transportation
(MnDOT). This was land that was no longer needed by MnDOT. The HRA is now proposing a final plat
to allow for development of a single family home.
MEETING DATE(S)
Neighborhood Meeting: March 31, 2025
Planning Commission: April 14, 2025
Planning Commission: May 28, 2025
City Council: June 17, 2025
City Council: July 1, 2025
PROJECT INFORMATION
Applicant: City of Golden Valley Housing and
Redevelopment Authority (HRA)
Property owner: (Same)
Lot size: 0.46 acres
Future land use designation: Right-Of-Way (Low
Density Residential pending Metropolitan Council
review)
Zoning district: R-1 (Single Family Residential)
Existing use: Vacant
Proposed use: Single Family Home
Adjacent land use, zoning and uses: Guided Low
Density Residential, zoned R-1 (Single Family
Detached) and developed with single family homes
to the north and east. Highway 100/I-394
interchange to the west and south.
v
v
Figure 1 - Aerial Location Map
76
BACKGROUND
The Planning Commission held a public hearing on April 14th and May 28th to review the
comprehensive plan amendment, rezoning and preliminary plat. The City Council approved
these requests at the June 17, 2025 meeting.
Staff noted that this project is part of the Home Ownership Program for Equity (HOPE) program.
HOPE provides owner-occupied housing for those earning 60-80% of the Area Median Income
(AMI). A household earning 80% AMI equals $99,400 per year, while a 60% AMI household
earns $74,600.
PLANNING ANALYSIS
Level of Discretion in Decision Making
The City’s discretion in approving a subdivision is limited to whether the proposed plat meets
the standards outlined in the City’s subdivision and zoning ordinance and the conditions of
approval. If it meets these standards, the City must approve the subdivision.
Subdivision
The land is proposed to be platted as a single parcel (Lot 1, Bloc k 1, Hope Second Addition) for
development of a single family home. Staff finds that the Final Plat is consistent with the
Preliminary Plat.
The HRA has not entered into a purchase agreement with a builder on this lot. The plat shows
that a home could be built on the lot in compliance with the ordinance requirements, however,
as part of a building permit application, the builder would need to provide an updated site plan
showing compliance with all ordinance requirements. The concept plan shows that the lot
would exceed the dimensional requirements for the R-1 district as shown in the table below:
R-1 Standards Lot 1
Lot Size 10,000 sq. ft. 19,997 sq. ft.
Lot Width (measured at
setback)
80 ft. 283.79 ft.
Front Setback 35 ft. 35.4
Side Setback 15 ft. (varies) 15 ft.
Rear Setback 25 ft. 28.7 ft.
Maximum Impervious 50% 13.3%
Coverage Maximum 40% 9.1%
REQUESTED ACTION
Move approval of the Resolution approving Final Plat for Hope Second Addition.
77
RESOLUTION NO. 25-060
RESOLUTION FOR APPROVAL OF FINAL PLAT FOR
HOPE SECOND ADDITION
WHEREAS, the City of Golden Valley, Applicant, has requested approval of a final
plat for “Hope Second Addition” covering the following described tracts of land:
That part of Tracts A and B described below:
Tract A. Lot 5, Block 2, Clover Leaf Terrace, according to the plat thereof on file and
of record in the office of the County Recorder in and for Hennepin County,
Minnesota; the title thereto being registered as evidenced by Certificate of Title No.
1440913;
Tract B. Lots 4 and 6, Block 2, Clover Leaf Terrace, according to the plat thereof on
file and of record in the office of the County Recorder in and for Hennepin County,
Minnesota; which lies easterly of Line 1 described below:
Line 1. Commencing at Right of Way Boundary Corner B15 as shown on Minnesota
Department of Transportation Right of Way Plat No. 27-103 as the same is on file
and of record in the office of the Registrar of Titles and the office of the County
Recorder in and for said County; thence northwesterly on an azimuth of 307 degrees
28 minutes 20 seconds along the boundary of said plat for 147.65 feet to Right of
Way Boundary Corner B14 and the point of beginning of Line 1 to be described;
thence on an azimuth of 193 degrees 46 minutes 00 seconds for 62.25 feet; thence
on an azimuth of 181 degrees 09 minutes 03 seconds for 232.56 feet and there
terminating.
NOW, THEREFORE, BE IT RESOLVED, that the City Council for the City of Golden
Valley hereby approves the request for final plat, subject to the following conditions:
1. Approval is contingent upon Metropolitan Council review and authorization to
implement the comprehensive plan amendment approved on June 17, 2025
(Resolution 25-053).
2. Approval is subject to all conditions of preliminary plat approval (Resolution 25-054).
3. Park dedication was previously satisfied on this property. No park dedication is due.
4. The final plat shall be recorded within 180 days of final plat approval.
Adopted by the City Council this 1st day of July, 2025.
ATTEST: Roslyn Harmon, Mayor
_____________________________
Theresa Schyma, City Clerk
78
LINE 1FOUND IRON #10535 (RIGHT OFWAY MONUMENT B15 AS SHOWNON MINNESOTA DEPARTMENT OFTRANSPORTATION RIGHT OF WAYPLAT NO. 27-103)307°28'20"193°4
6
'
0
0
"FOUND RIGHT OF WAYMONUMENT B14 ANDPOINT OF BEGINNINGOF LINE 1181°09'03"
S01°09'03"W 232.56
FOUND IRON LS #46166FOUND MAG NAILLS #46166FOUND IRON1/2 OPEN (B17)FOUND IRONPINCH TOPFOUND RIGHT OF WAYMONUMENT B1674.
6
6
75.
1
0
S
4
5
°
0
0
'
5
1
"W
1
8
7
.
0
0
5555DRAINAGE AND UTILITYEASEMENT PER PLAT OF CLOVERLEAF TERRACE(RIGHT OF WAY WIDTH VARIES)
(RIGHT OF WAY WIDTH VARIES)
60
N89°22'07"W 696.29L=65.13R=448.71Δ=8°19'02"C.BRG=S62°19'37"WL
=
1
0
3
.
0
0
R=
4
4
8
.
7
1Δ=
1
3
°
0
9
'
0
8
"C.BRG=S5
1
°
3
5
'25
"WNOT TANGENTS89°22'07"E 4052.81S89°22'07"E 1359.02167.03
S00°37'54"W EAST-WEST QUARTER LINEHENNEPIN COUNTY CAST IRON MONUMENTFOUND AT THE EAST 1/4 CORNER OFSECTION 19, TOWNSHIP 29N, RANGE 24WHENNEPIN COUNTY CAST IRON MONUMENTFOUND AT THE WEST 1/4 CORNER OFSECTION 19, TOWNSHIP 29N, RANGE 24WHOPE SECOND ADDITIONdenotes Hennepin County Cast Iron Monument foundFor the purposes of this plat, the East-West Quarter line of Sec. 19,T. 29, R. 29 is assumed to bear S89°22'07"E.denotes 1/2 inch by 14 inch iron pipe monument set and markedby License No. 58896denotes iron pipe monument found as labeledARE SHOWN THUS:DRAINAGE AND UTILITY EASEMENTSBEING 10 FEET IN WIDTH AND ADJOINING LOTLINES AND RIGHT OF WAY LINES10(NOT TO SCALE)101010denotes found mag nail as labeledC.R. DOC. NO.NORTH03060SCALE IN FEETKNOW ALL PERSONS BY THESE PRESENTS: That City of Golden Valley, a Minnesota municipal corporation, owner of the following described property situated in theCounty of Hennepin, State of Minnesota to wit:That part of Tracts A and B described below:Tract A. Lot 5, Block 2, Clover Leaf Terrace, according to the plat thereof on file and of record in the office of the County Recorder in and for Hennepin County, Minnesota;the title thereto being registered as evidenced by Certificate of Title No. 1440913;Tract B. Lots 4 and 6, Block 2, Clover Leaf Terrace, according to the plat thereof on file and of record in the office of the County Recorder in and for Hennepin County,Minnesota; which lies easterly of Line 1 described below:Line 1. Commencing at Right of Way Boundary Corner B15 as shown on Minnesota Department of Transportation Right of Way Plat No. 27-103 as the same is on file andof record in the office of the Registrar of Titles and the office of the County Recorder in and for said County; thence northwesterly on an azimuth of 307 degrees 28 minutes20 seconds along the boundary of said plat for 147.65 feet to Right of Way Boundary Corner B14 and the point of beginning of Line 1 to be described; thence on an azimuthof 193 degrees 46 minutes 00 seconds for 62.25 feet; thence on an azimuth of 181 degrees 09 minutes 03 seconds for 232.56 feet and there terminating.Has caused the same to be surveyed and platted as HOPE SECOND ADDITION and does hereby dedicate to the public for public use the public ways and the drainageand utility easements as created by this plat.In witness whereof said City of Golden Valley, a Minnesota municipal corporation, has caused these presents to be signed by its proper officer this ______ day of_________________________________, 20____.City of Golden Valley_______________________________________________________(Signature)______________________, Its ________________________________(Print name)(Title)STATE OF MINNESOTACOUNTY OF _________________________________This instrument was acknowledged before me this ______ day of ________________________________, 20____ by ________________________________, it's________________________________ of City of Golden Valley, a Minnesota municipal corporation, on behalf of the corporation._________________________________________________(Signature)_________________________________________________(Print name)Notary Public, ________________________________ County, MinnesotaMy Commission Expires ________________________I Jerrod Gustavus LeSavage do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State ofMinnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monumentsdepicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota Statutes, Section 505.01, Subd. 3,as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat.Dated this _________ day of _______________________________, 20____.___________________________________________Jerrod Gustavus LeSavage, Licensed Land SurveyorMinnesota License Number 58896STATE OF MINNESOTACOUNTY OF ________________________________This instrument was acknowledged before me this _________ day of _______________________________, 20____ by Jerrod Gustavus LeSavage.___________________________________________(Signature)___________________________________________(Print name)Notary Public, _______________________________ County, MinnesotaMy Commission Expires________________________CITY COUNCIL, CITY OF GOLDEN VALLEY, MINNESOTAThis plat of HOPE SECOND ADDITION was approved and accepted by the City Council of the City of Golden Valley, Minnesota, at a regular meeting thereof held this________ day of __________, 20____, and said plat is in compliance with the provisions of Minnesota Statutes, Section 505.03, Subd. 2.City Council, City of Golden Valley, MinnesotaBy: ____________________________________________, MayorBy: ____________________________________________, ClerkCOUNTY AUDITOR, HENNEPIN COUNTY, MINNESOTAI hereby certify that taxes payable in 20___ and prior years have been paid for land described on this plat, dated this ______ day of _________________, 20_____.By _____________________________________ DeputyDaniel Rogan, County AuditorSURVEY DIVISION, HENNEPIN COUNTY, MINNESOTAPursuant to MN. Stat. Sec. 383B.565 (1969), this plat has been approved this __________ day of _______________________, 20_____.By _____________________________________Chris F. Mavis, County SurveyorR.T. DOC. NO.REGISTRAR OF TITLES, HENNEPIN COUNTY, MINNESOTAI hereby certify that the within plat of HOPE SECOND ADDITION was filed in this office this ________ day of _______________________, 20_____, at _____ o'clock ____. M. By ____________________________________ DeputyAmber Bougie, Registrar of TitlesCOUNTY RECORDER, HENNEPIN COUNTY, MINNESOTAI hereby certify that the within plat of HOPE SECOND ADDITION was recorded in the office this _____ day of ___________________, 20___, at ___ o'clock __.m.By _________________________________ DeputyAmber Bougie, County Recorderdenotes Minnesota Department of TransportationRight of Way Monument Found as labeleddenotes Access Control as established by County Recorder Doc. No. A10406506and Registrar of Titles Doc. No. 543030679
EXECUTIVE SUMMARY
Community Development
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
July 1, 2025
Agenda Item
3F. Adopt Resolution No. 25-061 Approving Updates to Planning Commission Bylaws
Prepared By
Jacquelyn Kramer, Senior Planner
Summary
The Planning Commission bylaws provide a list of duties and specific direction for the Planning
Commission to carry out their work as required in City Code Section 2-126. The Commission is required
to review the Planning Commission bylaws no later than the second meeting after May 1 every three
years. The Planning Commission may review the bylaws more frequently as needed. These bylaws can
be altered or amended at any regular monthly Planning Commission meeting with a majority of
members present, provided that notice of the proposed changes and amendments is provided to each
member at least 10 business days before the meeting. The City Council must review and approve any
changes to, and has final authority regarding, these bylaws. Planning Commission approved the
proposed amendments to the bylaws on June 23, 2025.
Legal Considerations
There is no legal impact related to this action.
Equity Considerations
The work of the Planning Commission supports the Equity and Inclusion pillars of the City's Equity
Plan.
Recommended Action
Motion to adopt Resolution No. 25-061 approving updates to the Planning Commission Bylaws.
Supporting Documents
Resolution No. 25-061 - Approving Updates to Planning Commission Bylaws
Exhibit A - Planning Commission Bylaws
80
RESOLUTION NO. 25-061
RESOLUTION APPROVING UPDATES TO PLANNING COMMISSION BYLAWS
WHEREAS, the Planning Commission Bylaws provides a list of duties and specific
direction for the Planning Commission to carry out their work as required in City Code
Section 2-126; and
WHEREAS, the Commission must review the Bylaws no less than every three years
and may review the Bylaws more frequently as needed; and
WHEREAS, the Bylaws may be amended at any regular Planning Commission
meeting with a majority of members present; and
WHEREAS, on June 23, 2025, Planning Commission recommended approval to
amendments to the Bylaws as shown in Exhibit A; and
WHEREAS, the City Council has reviewed the revised by-laws as shown in Exhibit A.
NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF
GOLDEN VALLEY, MINNESOTA that this Council hereby approves the revised Bylaws of
the Planning Commission attached hereto as Exhibit A.
Adopted by the City Council this 1st day of July, 2025.
Roslyn Harmon, Mayor
ATTEST:
_____________________________
Theresa Schyma, City Clerk
81
Planning Commission
Bylaws
Article I: Purpose, Mission, and Prescribed Duties
The City Council, by motion, approves the following list of duties which amplifies and/or gives more
specific direction to the Planning Commission. The Planning Commission responsibilities are as follows.
shall:
• Review and make recommendations on specific development proposals made by private
developers and public agencies.
• Review and make recommendations on proposed rezoning, subdivision plans, amendments
to the zoning text, platting regulations, and variances and similar items having to do with
administration and regulatory measures
• Conduct public hearings on planning applications, zoning code amendments, and other items
that require a public hearing.
• Conduct special studies dealing with items such as renewal, civic design, maintenance of a
suitable living and working environment, economic conditions, etc. (these studies may be
conducted at the initiative of the Planning Commission and/or specific direction from the City
Council)
• Review major public capital improvement plans against the policy and goals stated in the
Comprehensive Plan for the area
• Advise and make recommendations relative to housing, new development, and
redevelopment projects proposed by the HRA prior to the final commitment of such projects
by the HRA, which shall also relate to such responsibilities as:
• Making recommendations to the City Council and/or HRA on the use of Federal and State
funds received for housing and community development
• Making recommendations to the City Council on the City’s participation in other Federal,
State, Metropolitan Council, County, and Multi-City Housing and Community Development
programs
• Advise and make recommendations in matters relating to and affecting the environment, such
as:
o Taking into account environmental concerns and the impact on the environment of any
Planning Commission recommended action.
o To cooperate with and coordinate environmental proposals and programs with other
City groups and Federal, State, Metro, County, and other municipal groups.
o To make such reviews of land reclamation, filling, excavation, and grading applications
as are required by City ordinance or referred to the Commission by the City Council,
provided that no review or recommendation shall remove or limit the right of a
property owner in accordance with City ordinances and the statutes and constitution
of the State of Minnesota.
82
Amended and Approved July 1, 2025 | Page 2
Article II: Membership, Appointments, Terms, and Officers
A. Membership
The Commission shall consist of seven regular members and one non-voting youth member.
Regular members shall be residents of the City. Youth members shall live or attend school within
Golden Valley, the Robbinsdale Area District or Hopkins School District and be enrolled in school
grades 9 through 12.
B. Appointment and Terms
Appointments shall be made by the City Council at its last meeting in April, effective May 1,
except for youth appointments, which shall be made by the City Council at any time. at its last
meeting in September, effective October 1. The City Council shall appoint regular members of
the Commission for three-year staggered terms and one youth member to serve a one-year
term. The City Council shall appoint the members of the Commission and may fill vacancies for
unexpired terms. A vacancy shall be deemed to exist if a member resigns or ceases to meet the
membership requirements. Commissioners shall be subject to the term limit requirements in
City Code § 2-125.
C. Officers
The Commission shall elect officers of Chair, and Vice Chair, and Secretary from the Commission
membership by its voting members at its regular annual meeting (no later than the second
meeting after May 1 in each year). The Chair and Vice Chair positions rotate and members may
only serve two consecutive years as the Chair or Vice Chair. Should the office of Chair or Vice
Chair become vacant, the Commission shall elect a successor from its membership at the next
regular meeting and such an election shall be for the unexpired term of said office. Officers
may also delegate the duties of their position to other Commissioners as deemed appropriate
by the Commission.
Chair responsibilities:
• Work with staff liaison to develop meeting agendas
• Conduct and preside at all meetings in a productive and time-efficient manner
• Ensure the Commission conducts its activities within the stated mission and bylaws
of the Commission
• Appoint Commissioners to subcommittees
• monitor and ensure the progress of the Commission
• Report to the City Council
Vice Chair responsibilities:
• Perform the duties of the Chair in the absence or incapacity of the Chair
• Perform all other duties as prescribed by the Commission
Secretary responsibilities:
• sign the minutes and perform all other duties the Commission may prescribe
• in the absence of the Chair and Vice Chair, conduct and preside over the meeting
83
Amended and Approved July 1, 2025 | Page 3
Article III: Meetings and Attendance
A. Meetings
All meetings of the Commission shall be conducted in accordance with the Minnesota Open Meeting
Law and City code. This means all business and discussion occurs at a meeting which has been
posted and is open to the public.
The presence of a majority of all regular voting members currently appointed to the Commission
shall constitute a quorum for the purpose of conducting its business and exercising its powers and
for all other purposes. In the event a quorum is not reached, a smaller number of members may
meet to have informal discussion; however, formal action shall not be taken and must be reserved
for such time as when a quorum of the Commission is reached.
A quorum of the members should must not discuss Commission business by email, forms of social
media, telephone, or informal meetings. In the absence of the Chair and Vice Chair,
Commissioners may choose an Acting Chair from those Commissioners present. Commission
meetings may be cancelled by the staff liaison if there are no items on the agenda for discussion.
The proceedings of meetings should be conducted using standard parliamentary procedure.
Regular Meetings
The regular meeting of the Commission shall be held on the second and fourth Monday of the
month at City Hall at 7 6:30 pm. The Commission may, by a majority vote, change its regular
meeting dates for any reason provided proper public notice of the changed meeting is provided.
Annual Meetings
The Annual Meeting of the commission shall be a regular meeting, typically the first meeting after
May 1 of each year, at which time elections will be held.
Special Meetings
A special meeting may be called by the Chair or whenever three members request the same in
writing.
• Staff shall give notice to each Commissioner, at least three days prior to any special
meeting, of the time, place, and purpose of the meeting.
• No business shall be transacted at any special meeting other than that named in the call
thereof, except by consent of two-thirds of the entire Commission, or by unanimous
consent if fewer than two-thirds, but at least a quorum are present. If such consent is
obtained, any measure adopted by a vote of a quorum shall have the same effect as if
adopted at a regular meeting.
• The members may adjourn from time to time, absentees being notified. If no quorum is
present on the day fixed for a regular, continued or special meeting, the members present
may adjourn until a quorum is obtained, or may adjourn said meeting without a definite
day fixed.
B. Attendance
Members are expected to attend all meetings, including the annual board and commission joint
meeting. If a member is unable to attend a meeting, they should contact the staff liaison, who will
inform the chair. If a quorum cannot be attained, the meeting will be canceled. Staff liaisons will
track attendance at each meeting. Each April, the City Manager’s office will review attendance
84
Amended and Approved July 1, 2025 | Page 4
records for the preceding calendar year (April-March) and send a standardized letter of warning to
any member that has missed either of the following:
• Two consecutive or three total meetings for groups that meet once a month
• Two consecutive or five total meetings for groups that meet twice a month
Because attendance is so important to the work of the City’s boards and commissions, the City
Manager may ask the member to explain the reasons for their absences. If circumstances
prevent the member from committing to consistently attending future meetings, the member
may be asked to step down. The City Manager will not ask the member to step down if their
inability to attend meetings is due to health reasons. If the member’s attendance does not
improve within 3 months after receiving a warning, the City Manager or their designee shall ask
the member to step down. If the member chooses not to step down, the City Council may take
action to remove the member.
Article IV: Rules
A. Representative to Board of Zoning Appeals
A Planning Commissioner shall be the sixth member of the Board of Zoning Appeals. All voting
members of the Planning Commission are alternates to the Board. In the absence of any voting
member of the Board, any member of the Planning Commission may serve as an alternate. At
least one voting member of the Planning Commission shall be present at each meeting of the
Board of Zoning Appeals.
B. Ad Hoc Committees
The Chair may appoint ad hoc committees unless the Commission shall otherwise direct, and shall
be an additional member ex officio, of all committees. The Chair shall appoint a Planning
Commission member to chair each ad hoc committee.
All committees shall consist of at least three members, except as otherwise ordered by the
Commission. Three members of any committee shall constitute a quorum of such committee. If a
quorum is not present at a meeting, the members present may prepare reports and submit them
to the Planning Commission on behalf of the committee, in which case the report shall name the
committee members who prepared it.
Nothing in the foregoing shall be construed as waiving the rights of the Commission at any time to
increase or curtail the duties of any committee and/or to direct or control its actions.
C. Recordkeeping
A person will be provided by the City to take minutes for the advisory boards and commissions.
Minutes serve the dual function of making an historical record of commission proceedings and of
informing the City Council regarding the commission’s activities. The minutes should, therefore,
contain an accurate report of the sequence of events and names of citizens who appear and are
heard. In addition to the formal action of the commission, a summary of the reasoning underlying
such action should be included in the minutes.
All minutes and resolutions shall be in writing and shall be kept in accordance with City
procedures, Minnesota Statute and Rules regarding preservation of public records and the
Minnesota Data Privacy Act.
85
Amended and Approved July 1, 2025 | Page 5
D. Annual Report
The Commission shall may submit an annual report to the City Council summarizing the past year's
activities. The report may highlight information the Commission feels appropriate to convey to the
City Council.
E. Performance of Duties
Commissioners are expected to adequately prepare for meetings. Commissioners unable to complete
an assigned task should notify the commission chair or subcommittee chair as soon as possible. The
Commission staff liaison may ask the City Council to review a Commissioner’s appointment based
upon its assessment of significant non-performance of duties.
Article V: Amendments and Revisions
The Commission will review these bylaws no later than the second meeting after May 1 every three
years. Members may present recommendations for changes and amendments. These bylaws can be
altered or amended at any regular monthly Commission meeting with a majority of members present,
provided that notice of the proposed changes and amendments is provided to each member at least 10
business days before the meeting. The City Council must review and approve any changes to, and has
final authority regarding, these bylaws.
86
EXECUTIVE SUMMARY
City Manager's Office
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
July 1, 2025
Agenda Item
3G. Adopt Resolution No. 25-062 Approving Interdepartmental Budget Transfer to Support Data
Practices Response
Prepared By
Noah Schuchman, City Manager
Theresa Schyma, City Clerk/Data Practices Responsible Authority
Summary
The City of Golden Valley has received several data requests in recent months that, due to size and
complexity, have strained staff's ability to complete their day-to-day tasks while adhering to the
requirements of the Minnesota Government Data Practices Act (MGDPA).
The MGDPA requires the City to respond to data requests in a reasonable amount of time, or within
ten days if someone is requesting data about themselves. Responding to requests requires specialized
training and knowledge about the MGDPA, data classification and retention, and other related privacy
laws such as HIPAA.
To provide an expedient and efficient process, the City manages data requests in a decentralized
structure ensuring that the staff responding to each request are highly proficient with the various
types of data being requested. However, in the last several years the volume and complexity of data
requests has increased significantly. The City has received 365 data requests so far this year, which
represents a 27% increase since the City began tracking this data in 2023.
A particular challenge is voluminous and broad requests, especially those where the requestor does
not provide search terms. For example, one currently outstanding request includes over 100,000
emails, each of which must be reviewed by trained staff to ensure no private, non-public, or
confidential data is released. To date, staff have dedicated over 200 hours to this request, at a cost to
the City of more than $9,000, with more than 95% of the responsive data remaining to process. The
MGDPA does not allow the City to charge the requestor for time spent separating public data from
private, non-public, or confidential data. It is the City's responsibility to complete its review in a timely
manner, regardless of staff availability.
In light of these increases, staff no longer have the resources to respond in a timeframe that meets the
requirements of the law. In order to remain in compliance with the MGDPA, as well as to ensure the
accuracy of responses, the City seeks to shift funds from the contingency fund to the Legal
Department to hire a temporary Law Clerk position to support the response to data requests.
87
Financial or Budget Considerations
Each year the City includes a contingency fund in the budget to cover unforeseen costs. Staff
recommends transferring funds from the contingency fund to the Legal Department budget to cover
this cost.
Legal Considerations
The MGDPA requires the City to respond to data requests in a timely and accurate manner. Penalties
for non-compliance (failure to respond in a timely manner, failure to release public data, or release of
private, confidential, or non-public data) include civil damages, exemplary damages, civil penalties,
and criminal charges (in the case of willful violations), along with potential employment consequences
for public employees. The law does not provide an excuse for non-compliance based on lack of
available staff. In fact, earlier this year, the City was fined for failing to respond quickly enough to a
data request even though the employee responsible for responding was simultaneously assisting with
the City's administration of the 2024 presidential election and worked over 100 hours of overtime
during the period in question. This budget transfer request is designed to ensure sufficient staff
availability to respond to data requests and avoid future compliance issues.
Equity Considerations
This item aligns with the Legal department's equity in-practice of increasing transparency and access
to information.
Recommended Action
Adopt Resolution No. 25-062 approving interdepartmental budget transfer to support data practices
response.
Supporting Documents
Resolution No. 25-062 - Authorizing Interdepartmental Budget Transfer to Support Data
Practices Response
88
RESOLUTION NO. 25-062
AUTHORIZING AN INTERDEPARTMENTAL BUDGET TRANSFER FOR THE
CREATION OF A NEW POSITION AND SETTING THE TERMS OF THIS TRANSFER
WHEREAS, the City has experienced a significant increase in the volume,
complexity, and time sensitivity of data requests submitted under the Minnesota
Government Data Practices Act, creating a need for a dedicated position within the
Legal Department to ensure timely, accurate, and legally compliant responses; and
WHEREAS, the City has identified the need to create a new temporary position
within the Legal Department to support the response to data requests; and
WHEREAS, sufficient funds are available in the Contingency Fund to support this
staffing change through an interdepartmental budget transfer with no impact to the
City’s overall budget; and
WHEREAS, the total amount of the budget transfer is $55,506, which will fund
salary, benefits, and associated costs of the position for the current fiscal year.
NOW, THEREFORE, BE IT RESOLVED, that the City Council authorizes an
interdepartmental budget transfer in the amount of $55,506 from the Contingency Fund
to the Legal Department for the purpose of funding the newly established Law Clerk
position to support the City’s response to data requests; and
BE IT FURTHER RESOLVED that the City Council directs the Finance Director
to make the necessary accounting adjustments to reflect the transfer and ensure the
position is appropriately budgeted within the City’s financial system.
Adopted by the City Council of Golden Valley, Minnesota this 1st day of July, 2025.
Roslyn Harmon, Mayor
ATTEST:
Theresa Schyma, City Clerk
89
EXECUTIVE SUMMARY
Community Development
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
July 1, 2025
Agenda Item
6A. First Consideration of Ordinance No. 800, Updating City Code Chapter 12 Related to Fire
Prevention and Protection
Prepared By
Chloe McGuire, Deputy Community Development Director
Alisa Schuster, Assistant Fire Chief
Summary
The proposed code update includes two minor changes that are intended to provide clarification
related to fire prevention and protection. The first change updates the Minnesota State Fire Code
(MSFC) appendices that are incorporated by reference into the City's Code. These appendices have
been updated in the MSFC and renumbered. The new code includes the updated appendix letters and
relevant section names. The second update allows the Fire Chief to delegate plan review and
inspection authority to other qualified staff members. This is standard practice and was a request from
the State of Minnesota, who delegates the City of Golden Valley local authority. Finally, the proposed
language links the online MSFC.
If approved, the proposed second reading of this ordinance will take place on July 15, 2025. Staff will
bring forward associated policy clean up items at this time.
Financial or Budget Considerations
There are no financial or budget considerations for this item.
Legal Considerations
The City's Legal Department has reviewed and approved of the proposed changes.
Equity Considerations
The City of Golden Valley already adopted numerous appendices by reference into the City Code.
These appendices, or chapters, were only listed by letter (e.g. Appendix B) but did not list the relevant
section name (e.g. Appendix B - Fire-Flow Requirements for Buildings). As the Minnesota State Fire
Code (MSFC) has changed over time, they have rearranged appendices, which resulted in outdated
information in the City Code. By listing the appendix name, this will allow the City Code to function
more transparently over time if the MSFC changes their appendix numbers. This is more transparent
for staff, contractors, and customers who are using our City Code.
Recommended Action
90
Motion to adopt first reading of Ordinance No. 800, updating City Code related to the fire prevention
and protection.
Notice of this meeting was provided in the official newspaper. Staff recommends that the City Council
take any public input on the amendments prior to a motion.
Supporting Documents
Ordinance No. 800 - Updating City Code Chapter 12 Related to Fire Prevention and Protection
91
ORDINANCE NO. 800
AN ORDINANCE AMENDING THE CITY CODE
AMENDING CHAPTER 12 OF THE CITY CODE RELATED TO
FIRE PREVENTION AND PROTECTION
The City Council of the City of Golden Valley hereby ordains as follows:
Section 1. City Code Chapter 12. Fire Prevention and Protection, Article I. Adoption of
Minnesota State Fire Code is hereby replaced in its entirety to read as follows:
Sec. 12-1. Adoption of Minnesota State Fire Code.
(a) Code Adopted. The most current edition of the Minnesota State Fire Code (MSFC), as
adopted pursuant to Minnesota Statutes 299F.011, 645.31, 326B.02.Sub 6 and as
modified by Minnesota Rules, Chapter 7511, in conjunction with the State Building
Code, is hereby adopted as the Fire Code for the City. Every provision contained in
the Minnesota State Fire Code, except as modified or amended by this Section, is
hereby adopted and made part of this Section as if fully set forth verbatim herein.
The Fire Chief may delegate the authority of plan review for fire alarm and fire
suppression systems and associated inspections to the Building Official or personnel
otherwise approved by the Minnesota State Fire Marshal Division in the absence of
qualified personnel in the Fire Department.
(b) Minnesota State Fire Code Appendixes Adopted. The following appendices to the
MSFC are hereby adopted and incorporated as part the Fire Code for the City:
(1) Appendix B, Fire-Flow Requirements for Buildings
(2) Appendix C, Fire Hydrant Locations and Distribution
(3) Appendix D, Fire Apparatus Access Roads
(4) Appendix F, Hazard Ranking
(5) Appendix H, Hazardous Materials Management Plan (HMMP) and Hazardous
Materials Inventory Statement (HMIS) Instructions
(6) Appendix I, Fire Protection Systems – Noncompliant Conditions
(7) Appendix K, Construction Requirements for Existing Ambulatory Care Facilities
(8) Appendix O, Fires or Barbeques on Balconies or Patios
(9) Appendix P, Emergency Responder Radio Coverage
(c) Inspection Reports. Contractors who perform inspection, testing and/or maintenance
services on fire and life-safety systems within the City of Golden Valley are required to
electronically submit all compliant and non-compliant system inspection reports to the
Golden Valley Fire Department via a method approved by the Fire Chief.
(d) Certificate Required. An Underwriter's Laboratory (U.L.) 72 "Central Station Fire Alarm
System Certificate" shall be required for all electrically monitored fire alarm and
sprinkler systems and communicators.
92
(e) Code on File. One copy of said code shall be marked CITY OF GOLDEN VALLEY - OFFICIAL
COPY and kept on file in the office of the City Clerk and online for inspection and use by
the public.
Section 2. This ordinance shall take effect from and after its passage and publication as
required by law.
Adopted by the City Council this 15th day of July, 2025.
Roslyn Harmon, Mayor
ATTEST:
Theresa J. Schyma, City Clerk
93
EXECUTIVE SUMMARY
Legal
763-512-2345 / 763-512-2344 (fax)
Golden Valley City Council Meeting
July 1, 2025
Agenda Item
6B. Review of Council Calendar
Prepared By
Theresa Schyma, City Clerk
Summary
The Council will review upcoming city meetings, events, and holiday closures.
Legal Considerations
This item does not require legal review.
Equity Considerations
This item does not require equity review.
Recommended Action
No action is required on this item.
Supporting Documents
Review of Council Calendar
94
Review of Council Calendar
Event Event Time Location
JULY
Friday, July 4
City Offices Closed for Observance of Independence Day
Sunday, July 6
Market in the Valley 9:00 AM - 1:00 PM City Hall Campus
Monday, July 7
Ice Cream Social 7:00 PM - 8:00 PM Brookview Park
Tuesday, July 8
HRA Work Session (if necessary)6:30 PM Council Conference Room
Council Work Session 6:30 PM Council Conference Room
Sunday, July 13
Market in the Valley 9:00 AM - 1:00 PM City Hall Campus
Tuesday, July 15
City Council Meeting 6:30 PM Council Chambers
Sunday, July 20
Market in the Valley 9:00 AM - 1:00 PM City Hall Campus
Tuesday, July 22
Golden Valley Business Connections 8:00 AM - 9:30 AM AAA, 5400 Auto Club Way
Friday, July 25
Penny Carnival 12:30 PM - 2:00 PM Brookview Park
Sunday, July 27
Market in the Valley 9:00 AM - 1:00 PM City Hall Campus
AUGUST
Sunday, August 3
Market in the Valley 9:00 AM - 1:00 PM City Hall Campus
Tuesday, August 5
National Night Out 6:00 PM - 9:00 PM Various Locations/In-Person
Wednesday, August 6
HRA Meeting (if necessary)6:30 PM Council Chambers
City Council Meeting 6:30 PM Council Chambers
Sunday, August 10
Market in the Valley 9:00 AM - 1:00 PM City Hall Campus
Tuesday, August 12
HRA Work Session (if necessary)6:30 PM Council Conference Room
Council Work Session 6:30 PM Council Conference Room
95