RESO 25-064 - Approving Updated Data Practices Policies for the City of Golden ValleyRESOLUTION NO. 25-064
RESOLUTION ADOPTING UPDATED DATA PRACTICES POLICIES FOR THE
MINNESOTA GOVERNMENT DATA PRACTICES ACT
FOR THE CITY OF GOLDEN VALLEY
WHEREAS, the City Council of the City of Golden Valley is the official governing
body of the City of Golden Valley; and
WHEREAS, the Minnesota Statutes §13.025, subds. 2 and 3, require that the City
prepare policies related to public access to government data and related to the rights of
data subjects and their access to government data; and
WHEREAS, on July 16, 2024 the City adopted Resolution No. 24-047 which updated
the City's data practices policies and data inventory; and
WHEREAS, the Responsible Authority recommends updating the aforementioned
policies and inventory to ensure compliance with Minnesota Statutes, Chapter 13; and
WHEREAS, the City Council has reviewed Exhibit A and finds that the updated data
practices policies and data inventory prepared by City staff comply with these statutory
requirements.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden
Valley that the following are hereby approved:
•Data Practices Policy for Members of the Public
•Data Practices Policy for Data Subjects
•City of Golden Valley Data Inventory
This resolution replaces and supersedes Resolution No. 24-047.
Adopted by the City Council of Golden Valley, Minnesota on this 15th day of July, 2025.
_________________________________
Roslyn Harmon, Mayor
ATTEST:
_________________________________
Theresa Schyma, City Clerk
Docusign Envelope ID: 0F29DD2D-AB0A-4D94-AB1E-6C866E72AE87
O FFICIAL C ITY P OLICY
C ITY OF G OLDEN V ALLEY
General Information
Policy Title: Data Practices Policy for Members of the
Public
Department: Legal
Policy Owner (job title): City Clerk Policy ID: LEG 300
Council Approval Date: 07-15-2025 Resolution Number: 25-064
Effective Date: 07-15-2025 ☐New ☒ Updated
Policy Overview
Policy Description:
This policy explains the rights of members of the public to access and request copies of government data under t he
Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13 (the “Data Practices Act”).
Purpose & Scope:
The Data Practices Act requires the City to prepare a written data access policy regarding the rights of members of
the public. This policy outlines the public’s right to request and inspect public data held by the City, including but not
limited to:
•General Obligations
•How to Make a Data Request
•How the City Responds to a Data Request
•Requests for Summary Data
•Fees
•Department Data Designees
Definitions: For purposes of this policy, the terms below shall have the following meanings:
•Data on Individuals – all government data in which any individual is or can be identified as the subject of that
data, unless the appearance of the name or other identifying data can be clearly demonstrated to be only
incidental to the data and the data are not accessed by the name or other identifying data of any individual.
•Data Practices Compliance Official – The staff person who receives and responds to questions or concerns
about data practices problems, including problems in obtaining access to data the entity keeps. The Deputy
City Clerk (Records) is the designated Data Practices Compliance Official for the City of Golden Valley.
•Department Data Designee – A staff person that has been officially designated by the Responsible Authority
as a “designee” to be in charge of individual files or systems containing government data and to receive and
comply with the requests for government data.
•Employee time – Full labor costs of wages and benefits of the lowest-paid employee(s) that would have access
to the data and be qualified to search and retrieve the data.
•Government Data – Means all data collected, created, received, maintained or disseminated by any
government entity regardless of its physical form, storage media or conditions of use.
•Redaction – Separating public data from not public data. Government entities cannot charge for redaction.
•Responsible Authority – The individual responsible for the collection, use, and dissemination of any set of
data on individuals, government data, or summary data, unless otherwise provided by state law. The City Clerk
is the designated Responsible Authority for the City of Golden Valley.
•Search and retrieval time – The amount of time an employee spends searching for and retrieving government
data, and for making, certifying, and electronically transmitting copies of the data or the data.
•You – A member of the public requesting government data.
Docusign Envelope ID: 0F29DD2D-AB0A-4D94-AB1E-6C866E72AE87
Related Documents, Materials & Resources :
•City of Golden Valley’s Online Data Request Portal
•Data Practices Policy for Requests for Data About You, and Your Rights as a Data Subject - If you would like
private data about you, your minor child, or someone for whom you are the legal guardian
•Minnesota Data Practices Act, Minnesota Statutes, Chapter 13
•Minnesota Data Practices Office
Data Practices Policy for Members of the Public
General Obligations
The Data Practices Act requires the City of Golden Valley to keep all government data in a way that makes it easy for
members of the public to access public data. The Data Practices Act presumes all government data is public unless a state
or federal law says the data is not public. Members of the public (hereafter referred to as “you”) have the right to look at
(inspect) public data and to request copies pursuant to the procedures and requirements in this policy and as otherwise
limited by state and federal law.
How to Make a Data Request
You can request to look at data or obtain copies of data the City of Golden Valley keeps by making a request on the City
of Golden Valley’s Online Data Request Portal.
You may also choose not use to use the online data request portal. If you chose not to use the online portal, your
emailed, mailed, or faxed request should include:
•a statement that you are making a request for public data under the Government Data Practices Act, Minnesota
Statutes, Chapter 13
•a clear description of the data you would like to inspect or have copied
•instructions for delivering the data to you, stating whether you would like to look at the data, receive copies of
the data, or both
You are not required to identify yourself or explain the reason for your data request. However, the City may need some
information about you to respond to your request (for example, if you request emailed copies, the City will need your
email address). If you choose not to give us any identifying information, the City will provide you with contact
information so you may check on the status of your request. If City staff do not understand your request and have no way
to contact you, the City will not be able to process your request.
How the City Responds to a Data Request
Upon receiving your request, the City will process it as follows.
•If the City does not have the data, a staff member will notify you in writing as soon as reasonably possible.
•If the City has the data but is not allowed to give it to you, a staff member will notify you as soon as reasonably
possible and state which specific law says prohibits its disclosure.
•If the City has the data and the data is public, a staff member will respond to your request within a reasonable
amount of time by doing one of the following:
o Arrange a date, time, and place for you to inspect data, for free, if your request is to look at the data
o Provide you with copies of the data as soon as reasonably possible. You may choose to pick up your
copies or a staff member will mail, email, or fax them to you. If you want the City to send you the copies,
you will need to provide an address, email address, or fax number. The City will provide electronic copies
(such CD-ROM) upon request if the data is normally kept in an electronic format.
Docusign Envelope ID: 0F29DD2D-AB0A-4D94-AB1E-6C866E72AE87
If you request paper copies or electronic copies that require more than 30 minutes of staff time to search and retrieve,
you will be charged a fee and payment will be required prior to receiving your data. Additional information about costs is
below.
If you do not understand the data (technical terminology, abbreviations, or acronyms), please tell the staff person who
provided the data to you.
If you do not inspect or collect copies of the data you requested within five business days of being notified they are
available, further responses will be suspended. Work will resume only after you inspect or collect the data.
Staff may need additional information in order to fulfill your request. If you are contacted about your request and you do
not respond within 10 days, your request may be considered ‘abandoned’ and closed.
The Data Practices Act does not require the City to create or collect new data in response to a data request, or to provide
data in a specific form or arrangement if the data is not kept in that form or arrangement. For example, if the data you
request are on paper only, City staff are not required to create electronic documents to respond to your request. If the
City agrees to create data in response to your request, staff will work with you on the details of your request, including
cost and response time.
Under the Data Practices Act, the City is not required to respond to inquiries or questions that are not specific requests
for government data.
Requests for Summary Data
Summary data are statistical records or reports that are prepared by removing all identifiers from private or confidential
data on individuals. The preparation of summary data is not a means to gain access to private or confidential data. The
City may prepare summary data in certain circumstances depending on the nature of the data and staff availability and
work loads. All requests for summary data must be made in writing and you will be charged for the actual cost of
creating summary data in addition to any applicable copy costs.
Fees
The City of Golden Valley charges members of the public for copies of government data. These charges are authorized
under Minnesota Statutes, section 13.03, subdivision 3(c).
All charges must be paid in full before the data is released. The charges below may vary when a charge is set by statute
or rule.
•100 or fewer paper copies
If you request 100 or fewer pages of black and white, letter, or legal size paper copies, the charge is 25¢ for a
one-sided copy or 50¢ for a two -sided copy.
•Most other types of copies
The charge for most other types of copies is the actual cost of searching for and retrieving the data and making
the copies or electronically sending the data (e.g., sending the data by email).
Actual Cost of Making Copies
The actual cost of making copies includes employee time, the cost of the materials onto which the data is copied (paper,
CD, DVD, etc), and mailing costs (if any). Estimates of employee time are calculated using the lowest-paid employee(s)
that would have access to the data and be qualified to search and retrieve the data. However, if, based on your request,
it is necessary for a higher-paid employee to search for and retrieve the data, the City will calculate search and retrieval
charges at the higher salary/wage.
If it is determined that the data responsive to your request will exceed 100 pages, we will provide you with an estimate
of the total cost prior to fulfilling your request. The actual fees charged may differ from the estimate. The City strives to
Docusign Envelope ID: 0F29DD2D-AB0A-4D94-AB1E-6C866E72AE87
provide estimates that are as accurate as possible but cannot guarantee the final cost of the request until search and
retrieval of the data is complete. You will only be charged the actual cost of fulfilling your request.
In an effort to ensure access to public data, there will be no search and retrieval charge for requests that require less
than 30 minutes of staff time. Serial requests will be consolidated and considered as one request when calculating fees.
If your request is for copies of data City staff cannot copy in-house, such as photographs, the City will charge you the
actual cost the City must pay an outside vendor for the copies.
Department Data Designee s
The Responsible Authority, in consultation with the department heads, will appoint one or more data designees for each
City department. The department designees will be responsible for:
•Maintaining departmental files and systems containing government data;
•Ensuring compliance with the Data Practices Act;
•Processing data requests; and
•Answering inquiries from the public concerning departmental data.
A list of the City’s department data designees will be kept on file with the Responsible Authority and posted on the City
website.
Docusign Envelope ID: 0F29DD2D-AB0A-4D94-AB1E-6C866E72AE87
O FFICIAL C ITY P OLICY
C ITY OF G OLDEN V ALLEY
General Information
Policy Title: Data Practices Policy for Data Subjects Department: Legal
Policy Owner (job title): City Clerk Policy ID: LEG 301
Council Approval Date: 07-15-2025 Resolution Number: 25-064
Effective Date: 07-15-2025 ☐New ☒ Updated
Policy Overview
Policy Description:
This policy explains the rights of data subjects to access and request copies of government data under the
Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13 (the “Data Practices Act”).
Purpose & Scope:
The Data Practices Act requires the City to prepare a written policy of the rights of data subjects under the Act and
the specific procedures used by the City for access by a data subject to public or private data on individuals. This
policy explains the rights of data subjects and tells individuals how to request data about themselves, their minor
child, or someone for whom they are the legal guardian. This policy includes information on the following topics:
•General Obligations
•Classification of Data about You
•Your Rights Under the Data Practices Act
•How to Make a Request for Your Data
•How the City Responds to a Data Request
•Fees for Data Subjects
•Standards for Verifying Identity
Definitions: For purposes of this policy, the terms below shall have the following meanings:
•Data on Individuals – Data in which any individual is or can be identified as the subject of that data.
Individuals are natural persons, and include parents and guardians for minors or incapacitated persons.
•Employee time – Full labor costs of wages and benefits of the lowest-paid employee(s) that would have access
to the data.
•Government Data – Means all data collected, created, received, maintained or disseminated by any
government entity regardless of its physical form, storage media or conditions of use.
•Redaction – Separating public data from not public data. Government entities cannot charge for redaction.
•Search and retrieval time – The amount of time an employee spends searching for and retrieving government
data, and for making, certifying, and electronically transmitting copies of the data or the data.
•Subject of Data – An individual is the subject of data when the individual can be identified from the data.
•You – A member of the public requesting government data.
Related Documents, Materials & Resources :
•City of Golden Valley’s Online Data Request Portal
•Data Practices Policy for Members of the Public
•Minnesota Data Practices Act, Minnesota Statutes, Chapter 13
•Minnesota Data Practices Office
Docusign Envelope ID: 0F29DD2D-AB0A-4D94-AB1E-6C866E72AE87
Policy
General Obligations
The Data Practices Act says data subjects have certain rights related to a government entity collecting, creating, and
keeping government data about them. Under the Data Practices Act, the City must keep all government data on
individuals in a way that makes it easy for data subjects to access data about themselves. The City can collect and keep
only those data about individuals needed for administering and managing programs that are permitted by law.
Classification of Data about You
The Data Practices Act presumes all government data are public unless a state or federal law says the data are not public.
Data about you are classified by state law as follows:
•Your Public Data: Some data about you is classified under the Government Data Practices Act as public data. For
example, your name on an application for a license from the City is public data. The Government Data Practices
Act presumes all government data are public unless a state or federal law says the data are not public. The City
must give public data to anyone who asks. It does not matter who is asking for the data or why the person wants
the data.
•Your Private Data: Some data about you is classified as private data. For example, an employee’s Social Security
number is private data. The City cannot give private data to the public. The City can share your private data with
you, with someone who has your permission, with government entity staff whose job requires or permits them
to see the data, and with others as permitted by law or court order.
•Your Confidential Data: Some data about you is classified as confidential data. For example, your identity as
mandated reporter of child abuse or neglect is confidential data. Confidential data have the most protection.
Neither the public nor you can access confidential data, even when the confidential data are about you. The City
can share confidential data about you with government entity staff who have a work assignment to see the data,
and with others as permitted by law or court order.
Your Rights Under the Data Practices Act
Access to Your Data
You have the right to look at (inspect), free of charge, public and private data the City keeps about you. You also have
the right to get copies of public and private data about you. The Data Practices Act sets the amount the City may charge
for copies. You have the right to look at data, free of charge, before deciding to request copies.
If you ask, City staff will tell you whether the City keeps data about you and whether the data are public, private, or
confidential.
As a parent, you have the right to look at and get copies of public and private data about your minor children (under age
18). As a legally appointed guardian, you have the right to look at and get copies of public and private data about an
individual for whom you are appointed guardian.
Minors have the right to ask the City not to give data about them to their parent or guardian. If you are a minor, the City
will tell you that you have this right. The City may ask you to put your request in writing and to include the reasons the
City should deny your parents access to the data. The City will make the final decision about your request based on the
factors listed in Minnesota Administrative Rule 12 05.0500, subpart 3(B). Minors do not have this right if the data in
question are educational data maintained by an educational agency or institution.
When the City Collects Data From You
When the City asks you to provide data about yourself that are not public, the City must give you a notice. The notice is
sometimes called a Data Practices or Tennessen Warning. The notice controls what the City does with the data it collects
from you. Usually, the City can use and release the data only in the ways described in the notice.
Docusign Envelope ID: 0F29DD2D-AB0A-4D94-AB1E-6C866E72AE87
The City will ask for your written permission if it needs to use or release private data about you in a different way, or if
you ask the City to release the data to another person. This permission is called informed consent. If you want the to
release data to another person, you may use the consent form provided by City staff.
Protecting Your Data
The Data Practices Act requires the City to protect your data. The City has established appropriate safeguards to ensure
your data are safe.
When Your Data are Inaccurate or Incomplete
You have the right to challenge the accuracy and completeness of public and private data about you. You also have the
right to appeal the City’s decision. If you are a minor, your parent or guardian has the right to challenge data about you.
How to Make a Request for Your Data
You may request to look at (inspect) data or obtain copies of data we keep about you, your minor children, or an
individual for whom you have been appointed legal guardian. You must make this request in writing. You can request
data by making a data request on the City of Golden Valley’s Online Data Request Portal.
You may also choose not use to use the online data request portal. If you chose not to use the online portal, your
emailed, mailed, or faxed request should include:
•a statement that you are making a request for public data under the Government Data Practices Act, Minnesota
Statutes, Chapter 13
•a clear description of the data you would like to inspect or have copied
•instructions for delivering the data to you, stating whether you would like to look at the data, receive copies of
the data, or both
•identifying information that proves you are the data subject, or data subject’s parent/guardian
The City of Golden Valley may require proof of your identity before staff can respond to your request for data. If you are
requesting data about your minor child, you must show proof that you are the minor’s parent. If you are a guardian, you
must show legal documentation of your guardianship. Please see the Standards for Verifying Identity included in this
policy. If you do not provide proof that you are the data subject, the City cannot respond to your request.
How the City Responds to a Data Request
Upon receiving your request, the City will process it as follows.
•If it is not clear what data you are requesting, City staff will ask you for clarification.
•If the City does not have the data, staff will notify you in writing within 10 business days.
•If the City has the data but the data are confidential or private data that are not about you, staff will notify you
within 10 business days and state which specific law says you cannot access the data.
•If the City has the data and the data are public or private data about you, staff will respond to your request
within 10 business days by doing one of the following:
o arrange a date, time, and place to inspect data, for free, if your request is to look at the data
o provide you with copies of the data within 10 business days. You may choose to pick up your copies, or
staff will mail, email or fax them to you. The City will provide electronic copies (such as CD-ROM) upon
request if the data is normally kept in an electronic format.
After the City has provided you access to data about you, the City does not have to show you the data again for six
months unless there is a dispute or the City collects or creates new data about you.
If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please let City staff know.
The City will give you an explanation if you ask.
Docusign Envelope ID: 0F29DD2D-AB0A-4D94-AB1E-6C866E72AE87
If you do not inspect or collect copies of the data you requested within five business days of being notified they are
available, further responses will be suspended. Work will resume only after you inspect or collect the data.
Staff may need additional information in order to fulfill your request. If you are contacted about your request and you do
not respond within 10 days, your request may be considered ‘abandoned’ and closed.
The Data Practices Act does not require the City to create or collect new data in response to a data request if the City
does not already have the data, or to provide data in a specific form or arrangement if the data is not kept in that form or
arrangement. For example, if the data you request are on paper only, the City is not required to create electronic
documents to respond to your request. If the City agrees to create data in response to your request, staff will work with
you on the details of your request, including cost and response time.
In addition, we are not required under the Data Practices Act to respond to questions that are not specific requests for
data.
Fees for Data Subjects
The City of Golden Valley may charge you the actual cost for copies of government data about you. These charges are
authorized under Minnesota Statutes, section 13.04, subdivision 3.
All charges must be paid in full before the data is released. The charges below may vary when a charge is set by statute
or rule.
Actual Cost of Making Copies
In determining the actual cost of making copies, the City includes the actual cost for an employee to make and transmit
paper copies or copies of electronically stored data, as well as the actual cost of materials. The City does not include
charges for redaction or for searching for and retrieving data. Employee time is calculated using the lowest-paid
employee(s) that would have access to the data.
Prior to processing your request, the City will provide you with an estimation of the total cost. However, the actual fees
charged may differ. The City strives to provide estimates that are as accurate as possible but cannot guarantee the final
cost of the request until the request is complete. You will only be charged the actual cost of fulfilling your request.
If your request is for copies of data City staff cannot copy in-house, such as photographs, the City will charge you the
actual cost the City must pay an outside vendor for the copies.
Standards for Verifying Identity
The following constitute proof of identity.
An adult individual must provide a valid photo ID, such as a:
•state driver's license
•military ID
•passport
•Minnesota ID
•Minnesota tribal ID
A minor individual must provide a valid photo ID, such as a:
•state driver's license
•military ID
•passport
•Minnesota ID
•Minnesota tribal ID
Docusign Envelope ID: 0F29DD2D-AB0A-4D94-AB1E-6C866E72AE87
•Minnesota school ID
The parent or guardian of a minor must provide a valid photo ID and either a:
•certified copy of the minor's birth certificate or
•certified copy of documents that establish the parent or guardian's relationship to the child, such as:
o a court order relating to divorce, separation, custody, foster care
o a foster care contract
o an affidavit of parentage
The legal guardian for an individual must provide a valid photo ID and a certified copy of appropriate documentation of
formal or informal appointment as guardian, such as:
•court order(s)
•valid power of attorney
Note: Individuals who do not exercise their data practices rights in person must provide either notarized or certified
copies of the required documents or an affidavit of ID.
Docusign Envelope ID: 0F29DD2D-AB0A-4D94-AB1E-6C866E72AE87
C ITY OF G OLDEN V ALLEY D ATA I NVENTORY
PURSUANT TO M INN . S TAT . § 13.025, SUBD. 1
Name of Record,
File, Or Data Type Description Data Classification Citation For
Classification
Employee Work
Access
Appointment Files
Appointments to
various Council
Boards, Commissions,
or Committees
Public/Private Minn. Stat. § § 13.43,
13.601
Certain employees on
an as-needed basis as
part of specific work
assignments
Attorney Opinions Official opinions of
City attorney Public/Private Minn. Stat. § §
13.393, 13.39
Certain employees on
an as-needed basis as
part of specific work
assignments
Audit Reports External
Based on private
companies for review
of tax payments, or
based on internal
operations
Non-Public Minn. Stat. § 13.37
Certain employees on
an as-needed basis as
part of specific work
assignments
Audit Reports Internal
Based on private
companies for review
of tax payments, or
based on internal
operations
Non-Public Minn. Stat. § 13.392
Certain employees on
an as-needed basis as
part of specific work
assignments
Automatic Payment
Plan Authorization
Form
With supporting
documentation Public/Private Minn. Stat. § § 13.37
Certain employees on
an as-needed basis as
part of specific work
assignments
Bids and Proposals
Responses to
requests for bids and
proposals
Public/Private Minn. Stat. § 13.591
Certain employees on
an as-needed basis as
part of specific work
assignments
Building Plans Commercial,
industrial, residential
Public/Private
Non-Public
Minn. Stat. § § 13.37,
subd. (1)(b), 541.051
Certain employees on
an as-needed basis as
part of specific work
assignments
Checks
(Accounts Receivable)
Received from
customers Public/Private Minn. Stat. § 13.37
Certain employees on
an as-needed basis as
part of specific work
assignments
Civil Litigation Files
Judgments,
settlements, releases,
correspondence
Public/Private
Confidential
Protected Non-Public
Minn. Stat. § 13.39
Certain employees on
an as-needed basis as
part of specific work
assignments
Community
Development Block
Grant Applications
Annual breakdown of
applications and
supporting materials
Public/Private Minn. Stat. § 13.462
Certain employees on
an as-needed basis as
part of specific work
assignments
Credit Card Receipts Merchant copies Public/Private Minn. Stat. § 16A.626
Certain employees on
an as-needed basis as
part of specific work
assignments
Docusign Envelope ID: 0F29DD2D-AB0A-4D94-AB1E-6C866E72AE87
Name of Record,
File, Or Data Type Description Data Classification Citation For
Classification
Employee Work
Access
Criminal Litigation
Files
Documents litigation
involving the City
Public/Private
Confidential
Protected Non-Public
Minn. Stat. § §
13.393, 13.82
Certain employees on
an as-needed basis as
part of specific work
assignments
Complaints By citizens about the
use of real property Public/Private Minn. Stat. § 13.44
Certain employees on
an as-needed basis as
part of specific work
assignments
Absentee Ballot
Application
Absentee ballot
application Public/Private Minn. Stat. § 203B.12
Certain employees on
an as-needed basis as
part of specific work
assignments
Ballots Voted or rejected Public/Private Minn. Stat. § 13.37 City Clerk on an as-
needed basis
Checks
Received from
customers submitted
electronically
Public/Private Minn. Stat. § 13.37
Certain employees on
an as-needed basis as
part of specific work
assignments
Insurance Claims Filed by or against the
City Public/Private Minn. Stat. § 13.43
Certain employees on
an as-needed basis as
part of specific work
assignments
Fee Waiver Forms
For low income
participates in Parks
& Recreation
programs
Private Minn. Stat. § 13.462
Certain Parks &
Recreation employees
on an as-needed basis
as part of specific
work assignments
Mailing Lists For program
participants Private Minn. Stat. § 13.548
Certain Parks &
Recreation employees
on an as-needed basis
as part of specific
work assignments
Photographs
Photos retained in
accordance with item
related to in General
Records Retention
Schedule
Public/Private Minn. Stat. § 13.82
Certain employees on
an as-needed basis as
part of specific work
assignments
Property Acquisition
Deeds, contracts,
correspondence,
purchase valuation
data, agreements
Public
Confidential
Protected Non-Public
Minn. Stat. § § 13.44,
13.585
Certain employees on
an as-needed basis as
part of specific work
assignments
Property Files
Files involving land
acquisitions,
condemnations, land
sales, lawsuits, etc
Public/Private
Confidential
Protected Non-Public
Minn. Stat. § 13.39
Certain employees on
an as-needed basis as
part of specific work
assignments
Docusign Envelope ID: 0F29DD2D-AB0A-4D94-AB1E-6C866E72AE87
Name of Record,
File, Or Data Type Description Data Classification Citation For
Classification
Employee Work
Access
Real Property
Appraisals
Public/
Confidential Minn. Stat. § 13.44
Certain employees on
an as-needed basis as
part of specific work
assignments
Registration Forms
For Parks &
Recreation program
participants
Public/Private Minn. Stat. § 13.57
Certain Parks &
Recreation employees
on an as-needed basis
as part of specific
work assignments
Rosters
For Parks &
Recreation program
participants
Private Minn. Stat. § 13.57
Certain Parks &
Recreation employees
on an as-needed basis
as part of specific
work assignments
Social Security
Numbers
Collected or
maintained on
individuals
Private Minn. Stat. § 13.355
Certain employees on
an as-needed basis as
part of specific work
assignments
Response to Data
Requests
Data collected in
responding to
requests for data
maintained by City of
Golden Valley
Public/Private Various
Responsible Authority
Data Practices
Compliance Official
1099 Miscellaneous
Income
1099 Miscellaneous
Income Public/Private Minn. Stat. § 13.43
Certain employees on
an as-needed basis as
part of specific work
assignments
Docusign Envelope ID: 0F29DD2D-AB0A-4D94-AB1E-6C866E72AE87