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JWC Agenda 08-06-2025 AGENDA JOINT WATER COMMISSION August 6, 2025 – 1:30 pm Remote Attendance: Members of the public may attend this meeting via Microsoft Teams by calling 1-872-256-4160 and entering access code 119 801 16#. Questions/Comments: Members of the public who have questions about the commission or any items on the agenda should contact the staff commission liaison Tim Kieffer, Public Works Director, City of Golden Valley, tkieffer@goldenvalleymn.gov, 763-593-3960. 1. Call to Order—Roll Call 2. Approval of Minutes – July 2, 2025 3. Liability Coverage Waiver 4. Stantec Change Order No. 1 – South Water Tower Repainting 5. TAC Update 6. Adjournment Joint Water Commission, July 2, 2025 Page 1 of 2 JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of July 2, 2025 The Golden Valley - Crystal - New Hope Joint Water Commission (JWC) meeting was called to order at 1:30 pm. Roll Call Present Noah Schuchman, City Manager, Golden Valley Adam Bell, City Manager, Crystal Reece Bertholf, City Manager, New Hope Staff Present Tim Kieffer, Public Works Director, Golden Valley Analeigh Moser, Accountant, Golden Valley Lyle Hodges, Finance Director, Golden Valley Bernie Weber, Public Works Director, New Hope Jose Galeano, Public Works Superintendent, City of Crystal Jesse Struve, Director of Public Works/City Engineer, City of Crystal Matt Rowedder, Utilities Supervisor, City of New Hope Approval of Minutes Moved by Bell and seconded by Bertholf to approve the minutes from the June 4, 2025 Joint Water Commission (JWC) Meeting. Upon a roll call vote the following voted in favor: Schuchman, Bell and Bertholf. The following voted against: None. Motion carried. Discuss Inventory and Condition Assessment Study Proposals Moved by Bertholf and seconded by Bell to approve the Proposal for Consulting Services from HDR for the System Inventory and Assessment. Upon a roll call vote the following voted in favor: Schuchman, Bell and Bertholf. The following voted against: None. Motion carried. Receive and file the 2024 Financial Statement and Management Letter Moved by Bell and seconded by Bertholf to receive and file the 2024 Financial Statements and 2024 Management Letter. Upon a roll call vote the following voted in favor: Schuchman, Bell and Bertholf. The following voted against: None. Motion carried. Discuss Douglas Drive Preliminary Feasibility Report Director Struve introduced Mitch Hoeft from Bolton & Menk who presented the Preliminary Engineering Report. TAC Update Staff provided an update from the June 24, 2025 TAC Meeting. Joint Water Commission, July 2, 2025 Page 2 of 2 Adjournment Chair Schuchman adjourned the meeting at 2:09 pm. ATTEST: Carrie Nelson, Recording Secretary Chair Noah Schuchman Joint Water Commission Memo August 6, 2025 Agenda Item #3 Consider the monetary limit waiver form needed to complete the insurance application through the League of Minnesota Cities Insurance Trust (LMCIT). Prepared by Lyle Hodges, Golden Valley Finance Director Summary At this meeting, the Joint Water Commission will consider whether to waive the monetary limits on tort liability established by Minnesota Statutes 466.04. The decision to waive or not waive the statutory tort limits must be made annually by the member’s governing body, in consultation with its attorney if necessary. Attachments Liability Coverage Waiver Form Recommended Action Motion to not waive the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. League of Minnesota Cities 3/2/2023 Liability Coverage Waiver Form Page 1 LIABILITY COVERAGE WAIVER FORM The decision to waive or not waive the statutory tort limits must be made annually by the member’s governing body, in consultation with its attorney if necessary. Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following effects: •If the member does not waive the statutory tort limits, an individual claimant could recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether the member purchases the optional LMCIT excess liability coverage. •If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits are only waived to the extent of the member’s liability coverage limits, and the LMCIT per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants. •If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. LMCIT Member Name: Check one: The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. Stat. § 466.04. The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. § 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of member’s governing body meeting: Signature:__________________________ Position: Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT) must complete and return this form to LMCIT before their effective date of coverage. Email completed form to your city’s underwriter, to pstech@lmc.org, or fax to 651.281.1298. Joint Water Commission Memo August 6, 2025 Agenda Item #4 Change Order No. 1 – South Water Tower Rapaint Prepared by Carrie Nelson, Engineering Assistant, City of Golden Valley Summary Stantec has sent a change order for the repainting of New Hope’s South Water Tower. Attachments Change Order No. 1 Recommended Action Motion to approve Change Order No. 1 from Stantec for the South Water Tower Repaint. Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 August 5, 2025 File:173420205 Attention: Bernie Weber, Director of Public Works City of New Hope 5500 International Parkway New Hope, MN 55428 Reference: Change Order No. 1 – South Water Tower Repaint City Project No: 1101 Dear Bernie, I'm writing to discuss the details and recommend approval for the above-referenced Change Order No. 1 for the South Water Tower Repaint project. This change order involves several key items that I would like to bring to your attention. Firstly, we have decided to remove one of the city logos from the final painting. The existing tower had logos facing three directions (East, Northwest, and Southwest). Initially, a fourth logo was included in the bids in case the city wished to add another direction. However, upon reviewing the shop drawing, we determined that a fourth logo would result in overlap, causing parts of the logo to be visible from different angles. Therefore, staff decided to retain the new logo facing in three directions as shown on the original tower. This adjustment results in a credit of $2,740.00 to the project. Secondly, after further evaluation during construction, it was determined that a new manway into the drywell tube from the wet interior of the tower was not necessary for additional ventilation needs. Consequently, this results in a credit of $8,800.00 to the project. Thirdly, we noticed that the existing pedestrian entrance door had severe deterioration and required replacement to ensure the tank remains secure and safe. The cost to replace the hollow metal door is $4,350.00, which is an addition to the contract. Lastly, during construction and after sandblasting the existing paint, we observed that the existing interior roof rafters were stitch welded. Stitch welding results in gaps that need additional caulking to protect the rafters from premature rusting. The cost to caulk the interior wet roof rafters is $19,999.00, and this is also an addition to the contract. In summary, the total for the credited items and added items is $12,809.00. This results in a new contract sum of $1,437,117.00 (Original Contract) + $12,809.00 = $1,449,926.00. August 5, 2025 Bernie Weber Page 2 of 2 Reference: Change Order No. 1 – South Water Tower Repaint We recommend approval of the work described above and included in Change Order No. 1. If you have any questions or require further information, please don't hesitate to call me at (612) 712- 2021. Sincerely, STANTEC CONSULTING SERVICES INC. Dan D. Boyum, P.E. New Hope City Engineer Attachments: Change Order No. 1 CC: Reece Berthoff, Andrea Phinney, Dave Lemke, Matt Rowedder – New Hope; Stacy Woods – City Attorney July 25, 2025 Joint Water Commission TAC Meeting Tuesday May 20, 2025, 1:30 PM 1) Towers a) MLR tower i) Move construction to 2025. Updated budget to 3 million for construction and engineering. This will include a new altitude valve and hydrant at tower location within the fenced in area. On schedule, weekly meetings Thursdays at 9am. Working inside the tower currently. Deduct for logos and inner fencing, manway tube. Change order for additional 12 hours of grinding, hand railing outside the bowl. Tentatively installing altitude valve Friday 7/25. Logo being installed weekend of 7/19. KLM will do disinfection. Signage will be installed for railing. ii) Parts storage – Parts in Connex boxes. iii) Altitude Vault – need to seal leaks and make electrical repairs. Possibly line inside of vault. Most parts are in for valve, Matt meeting with Valley Rich this afternoon. Discussed adding an additional butterfly valve outside the altitude valve to allow for isolation. Take out of operating budget. Installed at the same time as altitude valve. b) Tower replacement i) GV tower to get replaced 2028/2029. Going to hold off on lining until tower location is definite. 2) Projects a) MCC / motor, pump, VFD replacement at both pump houses – Pumps and motors removed i) GV construction 2024/2025 (pump #4) (1) Switch Gear / Transfer Switch (a) Consulting engineer is following up on lead times for equipment at the GV station. Fall of 2025. Minneapolis contacted PCi about 9/22 start date. Xcel shutdown scheduled for 9/22 (b) Parts being stored at pumphouse ii) Crystal construction 2025/2026 (pump #3) iii) Review change order for new door between pump room and control room. Using construction allowance, no change order iv) GV (1) Access the condition of the existing structures when time allows. v) Crystal construction 2026/2027 tentative (1) After the MCC project is complete, the effluent meters along with 3 valves will be replaced. (2) Have meters on site. b) Reservoirs i) Golden Valley (1) MPLS will be installing a 48” valve to isolate intake 1 and 2 in case of emergency. Delayed to fall 2025. Scheduled 9/22 ii) Crystal (1) KLM completed the robotic inspection in 2023. Working with KLM to review inspection. Crystal to follow up on report. (2) Drain down and perform in-person inspection while pumphouse is down spring 2026 c) SCADA i) Met with Total Control (1) Total Control recommended security upgrades at all JWC properties which included cameras, door fobs, etc. Will be done after the MCC project. Schedule for late 2026. Access coordination still in progress 5/20/25 (2) Commision approved North and South tower security for amounts below (a) North Tower was $23,500 (b) South Tower was $20,000 (3) Jose will reach out to Craig to schedule a meeting at 7/17 to discuss SCADA security (a) Door security – Jess will discuss door security with John and follow up. (b) Contract set up with Verkada for North and ML towers to install security cameras (c) Computer security d) Valve replacement. i) GV (1) 18” @ Olympia and Louisiana Ave – Valley Rich is low bid at $21,200. Late summer or early fall. Can do this work once the MLR tower is back up. (2) Golden Valley Rd (x2) 24” - within Three Rivers trail project limits. Precision Utilities low bid. Later summer or early fall. Can do this work once the MLR tower is back up. ii) Crystal (1) Crystal pumphouse (x3). Concurrent with 2026 pump house work. (2) 24” butterfly intake valve from Minneapolis replaced week of 6/16 iii) New Hope (1) Altitude valve – will be completed at end of tower work 3) Miscellaneous a) Emergency Wells i) GV – Final payment was made in 2024. No collection have been reported in 2025. There is $107,803 in surplus. Ordinance doesn’t specify what to do with the remaining balance. (1) TAC proposes to look for a suitable site in Golden Valley. Currently under review with the TAC and legal. Wait for comprehensive study to be done to determine what to do with surplus b) County will be replacing pavement (reclaim) on Douglas from Medicine Lake Road to Broadway in ADA and pavement in 2027. 3 miles of reclaim. i) Bolton & Menk feasibility study approved by Crystal council 3/18 (1) Look at directional drilling and open cutting as main two options (2) Install 24” main throughout, eliminate 16” ii) Jesse will reach out to Mitch this week about starting to look at funding options c) Asset condition assessment – Approved by Crystal council on Tuesday, will kick off project with HDR soon.