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2025-09-16 - AGE - City Council Regular Meeting September 16, 2025 — 6:30 PM Golden Valley City Hall Council Chambers 1.Call to Order 1A.Pledge of Allegiance and Land Acknowledgement 1B.Proclamation Honoring September 15 - October 15, 2025 as Hispanic and Latino/a/e Heritage Month 1C.Proclamation Recognizing September 16 as National Voter Registration Day 1D.New Employee Introductions 2.Additions and Corrections to Agenda 3.Consent Agenda Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. 3A.Approval of City Council Meeting Minutes 3B.Approval of City Check Registers 3C.Boards, Commissions, and Task Forces: 3C.1.Board and Commission Appointments 3D.Bids, Quotes, and Contracts: 3D.1.Approve Agreement for Leaf Drop Waste Collection with Republic Services 3E.Adopt Resolution No. 25-082 Approving Minor Subdivision at 200 Cutacross Road 3F.Adopt Resolution No. 25-083 Approving the Appointment of Election Judges and Establishment of an Absentee Ballot Board for the General Election on November 4, 2025 3G.Set the Date for Proposed Property Tax Levy Payable 2026 and the 2026 Budget (Truth-in- Taxation) for December 2, 2025 3H.Adopt Resolution No. 25-084 Approving 1875 Lilac Drive for East Fire Station Location and Resolution No. 25-085 Authorizing Eminent Domain for Public Purposes and Offer of Just Compensation to Owner CITY COUNCIL REGULAR MEETING AGENDA Members of the public may attend this meeting in-person, by watching on cable channel 16, or by streaming on CCXmedia.org. The public can make in-person statements during public comment sections, including the public forum beginning at 6:20 pm. Individuals may provide public hearing testimony remotely by emailing a request to the City Clerk's office at cityclerk@goldenvalleymn.gov by 3 p.m. on the day of the meeting. City of Golden Valley City Council Regular Meeting September 16, 2025 — 6:30 PM 1 4.Public Hearing 4A.Public Hearing and Consideration of Adoption of Resolution No. 25-086 Approving Right-of- Way Vacation Along a Portion of Trunk Highway 55 5.Old Business - None. 6.New Business 6A.Public Input and Consideration of Adoption of Resolution No. 25-087 to Approve Proposed 2026 Budget and Proposed Tax Levies Payable in 2026 and Resolution No. 25-088 Consenting to the Proposed 2026 Housing and Redevelopment Authority Levy 6B.Review of Council Calendar 6C.Mayor and Council Communications 1. Summary of Conclusion Regarding City Manager Performance Evaluation from Closed Session on September 8 and Continued on September 15, 2025 2. Other Committee/Meeting updates 7.Adjournment City of Golden Valley City Council Regular Meeting September 16, 2025 — 6:30 PM 2 EXECUTIVE SUMMARY Human Resources 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting September 16, 2025 Agenda Item 1B. Proclamation Honoring September 15 - October 15, 2025 as Hispanic and Latino/a/e Heritage Month Prepared By Seth Kaempfer, Equity and Inclusion Manager Summary Hispanic and Latino/a/e Heritage Month is celebrated from September 15 - October 15. This month uplifts the rich cultural, linguistic, and historical heritage representing many countries, ethnicities, and religious traditions that have contributed to America’s past, present, and future from Hispanic and Latino/a/e people. This proclamation also calls upon the Golden Valley community to collectively work towards dispelling ignorance, prejudice and fear through education about the history and countless contributions of Hispanic and Latino/a/e communities to mathematics, science, history, law, literature, arts, education, entertainment, government, politics, and other endeavors whether locally, statewide, or nationally. Financial or Budget Considerations N/A Legal Considerations This item did not require legal review. Equity Considerations This proclamation aligns with the City's commitment to diversity, equity, and inclusion and the City's welcome statement. The City supports and honors individuals of all backgrounds and believes it is critical to acknowledge celebrations such as Hispanic and Latino/a/e Heritage Month to both educate community and staff as well as create space for belonging of these richly diverse communities. Recommended Action Present proclamation honoring September 15 - October 15, 2025 as Hispanic and Latino/a/e Heritage Month. Supporting Documents Proclamation for Hispanic and Latino-a-e Heritage Month - English Proclamation for Hispanic and Latino-a-e Heritage Month - Espanol 3 CITY OF GOLDEN VALLEY PROCLAMATION HONORING HISPANIC AND LATINO/A/E HERITAGE MONTH SEPTEMBER 15 – OCTOBER 15, 2025 WHEREAS, in 1988 the United States Congress adopted a resolution designating September 15 to October 15 of each year as National Hispanic Heritage Month WHEREAS, Hispanic and Latino/a/e people bring a rich cultural, linguistic, and historical heritage representing many countries, ethnicities, and religious traditions that have contributed to America’s past, present, and future; and WHEREAS, Hispanic and Latino/a/e Heritage Month celebrates the achievements of Hispanic and Latino/a/e Americans in mathematics, science, history, law, literature, arts, education, entertainment, government, politics, and other endeavors; and WHEREAS, countless movements led by Hispanic and Latino/a/e leaders and activists for civic, social, economic, and political change directly affecting the Hispanic, Indigenous, and Latino/a/e communities but have had far reaching in impact, in particular efforts that focused on fortifying civil rights, equity and opportunity for students as well as labor and worker right protections; and WHEREAS, Hispanic and Latino/a/e Heritage Month is an opportunity to dispel ignorance, prejudice and fear through education about the history and countless contributions of Hispanic and Latino/a/e communities. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Golden Valley does hereby proclaim September 15 through October 15 “Hispanic and Latino/a/e Heritage Month” and call upon the people of Golden Valley to recognize the contributions made by members of the Hispanic and Latino/a/e community and to actively promote the principles of equality, equity, liberty, and justice. I, Mayor Roslyn Harmon, proudly certify this proclamation with my signature and the seal of the City of Golden Valley on September 16, 2025. _____________________________ Roslyn Harmon, Mayor 4 CIUDAD DE GOLDEN VALLEY PROCLAMACIÓN EN HONRA DEL MES DE LOS HISPANOS Y LA HERENCIA LATINA/O/E 15 DE SEPTIEMBRE – 15 DE OCTUBRE DE 2025 CONSIDERANDO QUE, en 1988 el Congreso de los Estados Unidos adoptó una resolución designando del 15 de septiembre al 15 de octubre de cada año como el Mes Nacional de la Herencia Hispana. CONSIDERANDO QUE, las personas hispanas y latinas contribuyen una rica herencia cultural, lingüística e histórica que representa a muchos países, etnias y tradiciones religiosas que han contribuido al pasado, presente y futuro de los Estados Unidos; y CONSIDERANDO QUE, el Mes de la Herencia Hispana y Latina/o/e celebra los provechos de los hispanos y latinos en matemáticas, ciencias, historia, ley, literatura, artes, educación, entretenimiento, gobierno, política y otros esfuerzos; y CONSIDERANDO QUE, movimientos avanzando por líderes y activistas hispanos y latinos por el cambio cívico, social, económico y político que afectan directamente a las comunidades hispanas, indígenas y latinas, pero que han tenido un impacto de gran alcance, en particular los esfuerzos que se centraron en fortalecer los derechos civiles, el acceso y las oportunidades para los estudiantes, así como las protecciones de los derechos de obreros y de los trabajadores; y CONSIDERANDO QUE, El Mes de la Herencia Hispana y Latina es una oportunidad para disipar la ignorancia, los prejuicios y el miedo a través de la educación histórico y las innumerables contribuciones de las comunidades hispanas y latinas en este país. AHORA, POR CONSIGUIENTE, SE RESUELVE, que el Concejo Municipal de la Ciudad de Golden Valley proclama por la presente del 15 de septiembre al 15 de octubre "Mes de la Herencia Hispana y Latina" y hace un llamado a la gente de Golden Valley para que reconozcan las contribuciones hechas por los miembros de la comunidad hispana y latina/o/e y para promover activamente los principios de igualdad, equidad, libertad y justicia. Yo, el alcalde, Roslyn Harmon, certifico con orgullo esta proclamación con mi firma y el sello de la Cuidad de Golden Valley el 16 de septiembre de 2025. _____________________________ Roslyn Harmon, Mayor 5 EXECUTIVE SUMMARY Legal 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting September 16, 2025 Agenda Item 1C. Proclamation Recognizing September 16 as National Voter Registration Day Prepared By Theresa Schyma, City Clerk Summary Marti Micks, President of the Golden Valley League of Women Voters, will be in attendance to discuss voter outreach and registration efforts, community engagement, and the upcoming candidate forum at Golden Valley City Hall on Wednesday, September 17. Legal Considerations This item does not require legal review. Equity Considerations This item did not require equity review. Recommended Action Present proclamation recognizing September 16 as National Voter Registration Day. Supporting Documents Proclamation Recognizing National Voter Registration Day 6 CITY OF GOLDEN VALLEY PROCLAMATION RECOGNIZING NATIONAL VOTER REGISTRATION DAY SEPTEMBER 16, 2025 WHEREAS, the third Tuesday of every September is recognized as National Voter Registration Day in America; and WHEREAS, the City of Golden Valley (“City”) is committed to encouraging broad voter registration, access, and participation in elections among voting-eligible individuals; and WHEREAS, the City recognizes that many Americans are not able to vote because they miss a registration deadline, do not update their registration information, or are unfamiliar with how to register; and WHEREAS, the City recognizes the need for diverse partners such as nonprofits, libraries, businesses, colleges and universities, and more to work in the communities they serve to register eligible individuals to vote; and WHEREAS, the need for reliable and trusted public information and education on voter registration is critical to Americans’ active participation in elections and the integrity of electoral processes. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Golden Valley does hereby recognize and declare September 16, 2025 as National Voter Registration Day in the City of Golden Valley and commits to joining national efforts to support voter registration and community participation in elections. I, Mayor Roslyn Harmon, proudly certify this proclamation with my signature and the seal of the City of Golden Valley on Tuesday, September 16, 2025. ___________________________ Roslyn Harmon, Mayor 7 EXECUTIVE SUMMARY City Manager's Office 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting September 16, 2025 Agenda Item 1D. New Employee Introductions Prepared By Andrea Connolly-Dees, Executive Assistant Summary This meeting will include the following new employee introductions: City Manager, Noah Schuchman will introduce Andrea Connolly-Dees, Executive Assistant. City Attorney, Maria Cisneros will introduce Maddie Wolfe, Law Clerk. Assistant Fire Chief, Alisa Schuster will introduce Kevin Jarta, Deputy Fire Marshal. City Engineer, Michael Ryan will introduce Chloe Olson, Engineering Technician II. Legal Considerations Legal review is not required on this item. Equity Considerations Equity review is not required on this item. Recommended Action No action is required on this item. 8 EXECUTIVE SUMMARY Legal 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting September 16, 2025 Agenda Item 3A. Approval of City Council Meeting Minutes Prepared By Theresa Schyma, City Clerk Summary The following minutes are available to view on the City's public Laserfiche site : September 2, 2025 Regular City Council Meeting September 8, 2025 Special City Council Meeting (commissioner interviews) A direct link to the folder with the documents referenced above is: http://weblink.ci.golden-valley.mn.us/WebLink/Browse.aspx? id=1056192&dbid=0&repo=GoldenValley Legal Considerations This item did not require legal review. Equity Considerations This item did not require equity review. Recommended Action Motion to approve City Council meeting minutes as submitted. 9 EXECUTIVE SUMMARY Finance 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting September 16, 2025 Agenda Item 3B. Approval of City Check Registers Prepared By Jennifer Hoffman, Assistant Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Document is located on city website at the following location: http://weblink.ci.golden- valley.mn.us/WebLink/Browse.aspx?id=1060600&dbid=0&repo=GoldenValley The check register(s) for approval: 09-03-2025 Check Register 09-10-2025 Check Register Financial or Budget Considerations The check register is attached with the financing sources at the front of the document. Each check has a program code(s) where it was charged. Legal Considerations Not Applicable Equity Considerations Not Applicable Recommended Action Motion to authorize the payment of the bills as submitted. 10 EXECUTIVE SUMMARY City Manager's Office 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting September 16, 2025 Agenda Item 3C.1. Board and Commission Appointments Prepared By Andrea Connolly-Dees, Executive Assistant Summary City Council conducts interviews for vacant Board and Commission seats on a rolling basis. Attached is the list of current vacancies along with the list of candidates that have interviewed for those positions in the last year, to be considered for appointment. Council will have time preceding the meeting and following interviews to discuss any potential appointments. Legal Considerations This item does not require legal review. Equity Considerations As a general guideline, each board or commission should be comprised of a diverse population representing a wide range of groups and interests. Furthermore, appointing new commission members fits within the City's Equity Plan as it promotes inclusive community engagement. Recommended Action Motion to make the following appointments. Supporting Documents Interview Schedule Board and Commission Openings 11 Mon. 09/08/2025 TIME CANDIDATE REQUESTED COMMISSION 5:45 PM Remy Rosenberg (Youth)Planning Commission Tues. 09/16/2025 TIME CANDIDATE REQUESTED COMMISSION 5:45 PM Coy Drontle (Youth)Community Services Commission 6:00 PM Francesca Bernardi Diversity, Equity, and Inclusion Commission (DEIC), Open Space & Recreation Commission, Police Employment Accountability and Community Engagement Commission (PEACE) BOARDS & COMMISSIONS INTERVIEW SCHEDULE 12 Updated: 09/05/2025 BOARD OF ZONING APPEALS TERM EXPIRATION Youth Vacancy, September 2025 September 30, 2026 COMMUNITY SERVICE COMMISSION TERM EXPIRATION Youth Vacancy, September 2025 September 30, 2026 DEI COMMISSION TERM EXPIRATION Vacancy, April 2025 April 30, 2028 Vacancy, April 2025 April 30, 2028 Youth Vacancy, September 2025 September 30, 2026 ENVIRONMENTAL COMMISSION TERM EXPIRATION Vacancy, April 2023 April 30, 2026 Vacancy, April 2024 April 30, 2027 OPEN SPACE AND RECREATION COMMISSION TERM EXPIRATION Vacancy, April 2025 April 30, 2028 Youth Vacancy, September 2025 September 30, 2026 PLANNING COMMISSION TERM EXPIRATION Youth Vacancy, September 2025 September 30, 2026 PEACE COMMISSION TERM EXPIRATION PD Vacancy, April 2024 April 30, 2026 PD Vacancy, April 2025 April 30, 2027 Youth Vacancy, September 2025 September 30, 2026 BOARD AND COMMISSION OPENINGS 13 EXECUTIVE SUMMARY Public Works 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting September 16, 2025 Agenda Item 3D.1. Approve Agreement for Leaf Drop Waste Collection with Republic Services Prepared By Tim Kieffer, Public Works Director Summary Republic Services is under contract with the City to provide services for curbside recycling and Fall Leaf Drop events. Staff requested a quote from Republic Services to provide general yard waste collection and disposal for these events. Leaf Drop events provide residents with an opportunity to dispose of yard waste in a responsible manner at no cost. Additionally, providing a convenient option for disposal helps reduce sediment and nutrient loading into local waterways. Leaf Drop events are promoted using the City Newsletter, website, and postcards to inform residents. Financial or Budget Considerations The estimated cost to provide yard waste collection is $14,458.50 plus the cost of disposal. The Recycling operating budget (7001.6340) includes $23,400 for the Fall Leaf Drop Off Program. Legal Considerations The Legal Department has reviewed and approved the contract. Equity Considerations Working with Republic Services, these events provide residents with economical and effective yard waste disposal, helping reduce environmental impacts which are essential for public health, safety, and the economic vitality of a community. Recommended Action Motion to approve the Mayor and City Manager to execute the Agreement for Leaf Drop Waste Collection with Republic Services in the form approved by the City Attorney to collect and dispose of yard waste. Supporting Documents Agreement for Leaf Drop Waste Collection 14 1 AGREEMENT FOR LEAF DROP WASTE COLLECTION This Agreement for Waste Collection Services (“Agreement”) is made and entered into this 16th day of September 2025, (the “Date of Execution”) by and between the City of Golden Valley, a municipal corporation (the “City”), and Allied Waste Services of North America, LLC d/b/a Republic Services of the Twin Cities - Eden Prairie (“Contractor”). W I T N E S S E T H: WHEREAS, Contractor is skilled and experienced in the collection and efficient disposition of certain Yard Waste Products as defined in section 20 of this Agreement (“Yard Waste Products”); and WHEREAS, each year the City provides its residents a monitored site to dispose of yard waste at an event known as Leaf Drop (“Fall Leaf Drop”, “Leaf Drop”, or the “Event”); and WHEREAS, the City has selected Contractor to collect, identify, haul, or otherwise dispose of certain Yard Waste Products at Leaf Drop and Contractor wishes to provide such services at Leaf Drop. THEREFORE, the parties agree as follows: 1. Services. Contractor shall exclusively provide those services outlined in the attached Exhibit A (the “Services”) at Leaf Drop events at 101 Brookview Parkway North on October 25, 2025 and November 1, 2025 from 8:00 AM to 1:00 PM, November 7, 2025 from 8:00 AM to 3:00 PM, and November 8, 2025 from 7:00 AM to 1:00 PM. Contractor may charge members of the public according to the prices listed in Exhibit A. 2. Collection Procedures. Contractor will provide a collection container or vehicle and personnel to run the collection of Yard Waste Products at the Event. Contractor’s collection vehicle and staff shall arrive at least 30 minutes prior to the Event. 3. Contractor’s Fee. The City shall, within 30 days of the Event, pay Contractor the amount set forth herein the attached Exhibit A (the “Contract Price”) in exchange for Contractor providing the service described herein. All unpaid invoices shall carry interest at a rate of 1.5% per month or, if lower, the maximum rate permitted by applicable state law, until the balance is paid in full. 4. Disposition of Waste Products. Contractor shall be solely responsible for the storage and disposition of collected Yard Waste Products and shall remove all Yard Waste 15 2 Products it collects from the site after the end of the event on the day of the event. All Yard Waste Products handled by Contractor shall become the responsibility and property of Contractor. Title to Yard Waste Products shall pass to Contractor when loaded into Contractor’s collection vehicle or otherwise received by Contractor. Title to and liability for any Excluded Waste shall at no time pass to Contractor. 5. Reporting. Contractor shall, within 30 days of the Event, report to the City the weight of Yard Waste Products collected by Contractor at the Event. 6. Insurance. Contractor, at its expense, shall procure and maintain in force for the duration of this Agreement, the following minimum insurance coverages: a. Comprehensive General Liability. Contractor agrees to maintain commercial general liability insurance in a minimum amount of $500,000 per occurrence; $1,000,000 annual aggregate. The policy shall cover liability arising from premises, operations, products-completed operations, personal injury, advertising injury, and contractually assumed liability. The City, its officers, officials, employees, agents and volunteers shall be named as additional insured, via blanket-form endorsements. b. Automobile Liability. Contractor shall maintain commercial automobile liability insurance, including owned, hired, and non-owned automobiles, with a minimum combined single limit of $2,000,000 per occurrence. c. Workers’ Compensation and Employer’s Liability. Contractor agrees to provide workers’ compensation insurance for all of its employees in accordance with the statutory requirements of the State of Minnesota. Within 10 days of the Effective Date of this Agreement and thereafter upon request, Contractor shall provide a certificate of insurance as proof that the above coverages are in full force and effect. Contractor’s policies shall be primary and non-contributory to any other valid and collectible insurance available to the City with respect to any claim arising out of Contractor’s performance under this Agreement. Contractor ’s general liability and auto liability policies and certificate of insurance shall be supplemented by blanket-form notice to other endorsements that will provide the City with thirty (30) day written notice in the event of cancellation, non-renewal or material change. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the City, its officers, officials, employees, agents or volunteers. 7. Indemnification and Hold Harmless. To the fullest extent allowed by Minnesota law, Contractor shall defend, indemnify and hold harmless the City, its elected officials, officers, employees, agents and volunteers from any and all liability, claims, demands, suits, penalties, and costs of any kind whatsoever, to the extent arising out of Contractor’s misconduct, negligent acts or willful misconduct in performance of Services . Defense of any 16 3 action or proceeding shall be at the expense of Contractor by counsel reasonably satisfactory to the City. Notwithstanding anything to the contrary set forth in this Agreement, Contractor shall have no obligation to indemnify, defend or hold harmless City, for any such liability or claim to the extent resulting from the gross negligence or, willful misconduct by City. The provisions of this paragraph shall survive the expiration or termination of this Agreement. 8. Taxes. Contractor agrees to save the City harmless from any and all taxes, penalties, fees, or assessments of any kind or nature levied by any political subdivision upon Contractor by reason of services rendered for disposal under this Agreement. 9. Employee Conduct. All Contractor personnel shall maintain a courteous and respectful attitude toward the public at all tim es. At no time may they solicit, request, or receive gratuities of any kind. Contractor must direct its employees to avoid loud and profane language at all times during the performance of duties. Contractor shall remove from service any of its employees who engage in misconduct, are incompetent or negligent in the proper performance of duties, or who are disorderly, dishonest, intoxicated, or discourteous. 10. Compliance with Laws and Regulations. Contractor agrees that, in performance of work and services under this contract, Contractor shall qualify under and comply with any and all applicable federal, State and local laws and regulations now in effect, or hereafter enacted during the Term, which are applicable to Contractor, its employees, agents or subcontractors, if any, with respect to the work and services described herein. 11. Termination and Breach. If either party breaches any material provision of this Agreement and such breach is not substantially cured within thirty (30) days after receipt of written notice from the non-breaching party specifying such breach in reasonable detail, the non-breaching party may terminate this Agreement by giving 30 days written notice of termination to the breaching party. However, if the breach cannot be substantially cured within thirty (30) days, the Agreement may not be terminated if a cure is commenced within the cure period and for as long thereafter as a cure is diligently pursued. Upon termination, the City shall pay Contractor only such charges and fees for the Services performed on or before the termination effective date and Contractor shall collect its equipment, and Contractor shall have no further obligation to perform any Services under this Agreement. 12. Severability. Should one or more of the provisions of this Agreement be held by any court to be invalid, void or unenforceable, the remaining provisions shall nevertheless remain and continue in full force and effect. 13. Independent Contractor Status. In the performance of services pursuant to this Agreement, Contractor shall be an independent contractor and not an officer, agent, servant or employee of the City. Contractor shall have exclusive control over the details of the service and work performed and over all persons performing such service and work. 17 4 Contractor shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors, if any. Contractor shall further be responsible for the compensation and benefits of its employees and for payment of all federal, state, and local taxes payable with respect to any amounts paid to Contractor under this Agreement. 14. No Assignment. This Agreement, or any interest herein, shall not be transferred, sold, nor assigned by either party to any person, firm, or corporation, without the prior written consent of the other party, which consent shall not be unreasonably withheld, delayed or conditioned; provided, however, that a party may assign this Agreement, without consent, to its affiliate or in connection with the sale of its business. 15. Nondiscrimination. In the hiring of employees to perform work under this Agreement, Contractor shall not discriminate against any person by reason of any characteristic or classification protected by state or federal law. 16. Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota. All proceedings related to this Agreement shall be venued in Hennepin County, Minnesota. 17. Access to Records and Data. Pursuant to Minnesota Statutes § 16C.05, subd. 5, Contractor agrees that the books, records, documents, and accounting procedures and practices of Contractor, that are relevant to this Agreement or transaction, are subject to examination by the City and the state auditor or legislative auditor for a minimum of six years. Contractor shall maintain such records for a minimum of six years after final payment. The parties agree that this obligation will survive the completion or termination of this Agreement. 18. Government Data/Privacy. Contractor agrees to abide by the applicable provisions of the Minnesota Government Data Practices Act (Minn. Stat., Ch. 13) and all other applicable state or federal rules, regulations, or orders pertaining to privacy or confidentiality. Contractor understands that all of the data created, collected, received, stored, used, maintained, or disseminated by Contractor in performing those functions that the City would perform is subject to the requirements of Chapter 13, and Contractor must comply with those requirements as if it were a government entity. This does not create a duty on the part of the Contractor to provide the public with access to public data if the public data is available from the City, except as required by the terms of this Agreement. Notwithstanding, Contractor shall notify the City within 3 business days of any requests for data it receives from the public and shall not respond to such requests without first conferring with the City. 19. Entire Agreement. This Agreement constitutes the entire agreement between the Parties and no other agreement prior to this agreement or contemporaneous herewith shall be effective. Any purported amendment shall not be effective unless it shall be set forth in writing and executed by both Parties. In the event of a conflict between the terms of this 18 5 Agreement and Exhibit A, this Agreement shall control. 20. Definitions: a. Excluded Waste. Excluded Waste means: (1) Hazardous Waste; (2) radioactive , volatile, corrosive, highly flammable, explosive, biomedical, infectious, biohazardous, or toxic waste as defined by Applicable Law; (3) Solid Waste; or (4) any otherwise regulated waste. b. Hazardous Waste. Hazardous waste includes, but is not limited to, any amount of waste listed or characterized as hazardous by the United States Environmental Protection Agency or any state agency pursuant to RCRA, and including future amendments thereto, and any other Applicable Law. c. Solid Waste. Solid Waste means any nonhazardous garbage , refuse, or other discarded material resulting from industrial, commercial , and community activities. Solid Waste shall not include any Excluded Waste. d. Yard Waste Products. Yard Waste Products mean garden wastes, leaves, lawn cuttings, or weeds. Yard Waste Products does not include any Excluded Waste. e. Applicable Law. Applicable Law means any applicable law (whether statutory or common), including statutes, ordinances, regulations , rules, governmental orders, governmental decrees, judicial judgments , constitutional provisions, and requirements of any kind and nature promulgated o r issued by any governmental authority claiming or having jurisdiction . 21. Right to Refuse or Reject Excluded Waste. If Excluded Waste is discovered before it is collected by Contractor, Contractor may refuse to collect the entire Waste Container that contains the Excluded Waste. In such situations, Contractor shall contact the City and the City shall promptly undertake appropriate action to ensure that such Excluded Waste is removed and properly disposed of by the depositor or generator of the Excluded Waste. In the event Excluded Waste is present but not discovered until after it has been collected by Contractor, Contractor may, in its sole discretion, remove, transport, and dispose of such Excluded Waste at a facility authorized to accept such Excluded Waste in accordance with Applicable Law and charge the depositor or generator of such Excluded Waste for all direct and indirect costs incurred due to the removal, remediation, handling, transportation, delivery, and disposal of such Excluded Waste. The C ity shall provide all reasonable assistance to Contractor to conduct an investigation to determine the identity of the depositor or generator of the Excluded Waste and to collect the costs incurred by Contractor in connection with such Excluded Waste. Subj ect to the City’s providing all such reasonable assistance to Contractor, Contractor shall release City from any liability for any such costs incurred by Contractor in connection with such Excluded Waste, except to the extent that such Excluded Waste is determined to be attributed to the City. 19 6 22. Force Majeure. Except for City’s obligation to pay amounts due to Contractor, any failure or delay in performance under this Agreement due to contingencies beyond a party’s reasonable control, including, but not li mited to, strikes, riots, terrorist acts, compliance with Applicable Laws or governmental orders, fires, bad weather and acts of God, shall not constitute a _breach of this Agreement, but shall entitle the affected party to be relieved of performance at the current pricing levels under this Agreement during the term of such event and for a reasonable time thereafter. The collection or disposal of any increased volume resulting from a flood, hurricane or similar or different Act of God over which Contractor has no control, shall not be included as part of Contractor ’s service under this Agreement. In the event of increased volume due to a Force Majeure event, Contractor and the City shall negotiate the additional payment to be made to Contractor. Further, the City shall grant Contractor variances in routes and schedules as deemed necessary by Contractor to accommodate collection of the increased volume of Yard Waste Products. 23. Equipment. Any equipment Contractor furnishes shall remain Contractor’s property. To the extent City uses Contractor’s equipment, City shall use the equipment only for its proper and intended purpose and shall not overload (by weight or volume), move or alter the equipment. 24. Access. City shall provide safe, unobstructed access to the equipment on the scheduled collection day. Contractor may charge an ad ditional fee for any additional collection service required by City’s failure to provide access. IN WITNESS WHEREOF, the parties have executed and delivered this Agreement. CITY OF GOLDEN VALLEY ALLIED WASTE SERVICES OF NORTH AMERICA, LLC D/B/A REPUBLIC SERVICES OF THE TWIN CITIES - EDEN PRAIRIE Roslyn Harmon Mayor _________________________ Noah Schuchman City Manager Brandon Schuler General Manager 20 7 Exhibit A Republic Services will transport the roll -off boxes with the collected leaves from Brookview Park to the Mystic Lake Compost Disposal Site in Prior Lake.  6 – 40 Cubic Yard Roll-off Containers will be used to hold the leaves. There will be a $183.75 per container, one-time delivery fee.  Roll off containers may be stored at Brookview Park between each weekend event. Some roll-offs may be delivered up to 3 b usiness days before the first leaf drop event.  Republic Services trucks will arrive at least 30 minutes early to start transporting the roll offs from their storage location at Brookview to the proper position for the leaf drop event.  Republic Services trucks will transport the leaves from Brookview Park to the yard waste facility for a cost of $445.20 per dumped roll-off.  The Disposal cost of the leaves is $45.00 per ton and will be passed through to the City of Golden Valley. The disposal cost is not included in the $445.20 per container haul charge.  No fewer than two Republic Servies trucks will be fully committed to the leaf drop events on these Saturdays.  No fewer than one Republic Services truck must be fully committed to the leaf drop event of Friday, November 7, 2025. At least one additional Republic Services truck must arrive no earlier than 2:00 PM to assist in emptying any remaining full or mostly full roll-offs such that the leaf drop event on Saturday , November 8, 2025 starts with mostly empty boxes. 21 EXECUTIVE SUMMARY Community Development 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting September 16, 2025 Agenda Item 3E. Adopt Resolution No. 25-082 Approving Minor Subdivision at 200 Cutacross Road Prepared By Jacquelyn Kramer, Senior Planner Summary Paul Trieu, on behalf of the property owner, requests a Minor Subdivision to divide one single family lot into two single family lots at 200 Cutacross Road. The existing home would be demolished before any new homes would be constructed. Planning Commission held a public hearing on the application on August 25, 2025. One resident spoke in support of the application. Planning Commission unanimously recommended approval of the Minor Subdivision application subject to the findings and conditions in the August 25, 2025 staff report. Financial or Budget Considerations Standard City fees were collected with the subdivision application. Legal Considerations The Legal Department has reviewed the title documents of this property. Drainage and utility easements will be required along all property lines in the final plat. Equity Considerations The applicant’s request was part of a public hearing at the August 25, 2025, Planning Commission meeting which provided in person and remote options for residents to participate in the process consistent with Equity Pillar 2 for Inclusive and Effective Community Engagement. Recommended Action Adopt Resolution No. 25-082 approving a Minor Subdivision at 200 Cutacross Road, subject to the findings and conditions in the September 16, 2025 staff report. Supporting Documents Resolution No. 25-082 - Approval of Minor Subdivision - 200 Cutacross Road 22 Planning Commission Staff Report Email Comment Draft Planning Commission Meeting Minutes - August 25, 2025 Minor Subdivision Sheets 23 RESOLUTION NO. 25-082 A RESOLUTION APPROVING A MINOR SUBDIVISION AT 200 CUTACROSS ROAD WHEREAS, Paul Trieu, on behalf of the property owner, has applied for a Minor Subdivision under Chapter 109 Subdivisions, Division 4 Minor Subdivisions and Consolidations in order to subdivide the lot at 200 Cutacross Road into two lots; and WHEREAS, the proposed Minor Subdivision is situated upon lands in Hennepin County, Minnesota, legally described as follows: Lot 4, Block 4, TRALEE, Hennepin County, Minnesota WHEREAS, the proposed Minor Subdivision has been found to be in all respects consistent with the Comprehensive Plan and the regulations and requirements of the laws of the State of Minnesota and Section 109-121 of the City Code: 1. Each lot meets the minimum area requirements of the R-1 zoning district. 2. Each lot meets the minimum dimension requirements of the R-1 zoning district. 3. The entire front of each lot abuts on a street right-of-way and each lot has direct vehicular access. 4. Steep slopes or excessive wetness do not encumber the proposed lots. 5. Public sewer and water connections are directly accessible to each lot. 6. The minor subdivision provides the required public easements on each lot. 7. The City Attorney reviewed the property’s title prior to the public hearing. WHEREAS, on August 25, 2025, the Golden Valley Planning Commission held a public hearing and recommended approval of the Minor Subdivision application. NOW, THEREFORE, BE IT RESOLVED, that the City Council for the City of Golden Valley hereby adopts Resolution No. 25-082, subject to the following conditions: 1. The plans must comply with engineering comments, as applicable. 2. Park dedication shall cash in lieu of land for one unit. a. This two-lot subdivision shall be credited one unit credit for the previous home on the parcel. b. Park dedication is required based on the finding that the development will add a new home and the new residents will benefit from access to City parks and trails which will be funded in part by the park dedication fees. 3. Approval shall expire 180 days after the date of approval unless the applicant has filed a complete application for approval of the final plat. Adopted by the City Council this 16th day of September, 2025. _____________________ ATTEST: Roslyn Harmon, Mayor _____________________________ Theresa Schyma, City Clerk 24 1 Date: August 25, 2025 To: Golden Valley Planning Commission From: Jacquelyn Kramer, Senior Planner Subject: Minor Subdivision Application for 200 Cutacross Road Site Image 2018 aerial photo (Hennepin County) v v 25 Subject Property Location: 200 Cutacross Road Parcel ID Number: 3311821330029 Applicant: Paul Trieu, Sustainable 9 Design + Build, on behalf of the property owner Property Owner: David Spencer Site Size: 0.83 acres, 36, 366 square feet Future Land Use: Low Density Residential Zoning District: R-1 Single-Family Residential Existing Use: Single family home Adjacent Properties: Single family homes The property at 200 Cutacross Road is a corner lot with an existing single family home built in 1955. Proposal The applicant seeks approval to subdivide an existing single-family lot into two single family lots. The existing home would be demolished before any new homes would be constructed. New driveways off of Cutacross Road to the south would serve both lots. Proposed Site Plan 26 The new lots would exceed the dimensional requirements for the R-1 district as shown in the table below. R-1 Standards Lot 1 (east) Lot 2 (west) Lot Size 10,000 sq. ft. 16,803 sq. ft. 19,306 sq ft. Lot Width (measured at setback) 100 ft. 103.72 ft. 124.29 ft. Front Setback 35 ft. 35.32 ft. 36.75 ft. Side Setback 15 ft. 15.10 ft. 17.89 ft. Rear Setback 25 ft. 95.54 ft. 82.11 ft. Planning Analysis Level of Discretion in Decision Making The City has limited discretion when approving a Minor Subdivision application. Per City Code, the City must approve a Minor Subdivision application if it meets the requirements listed in Section 109-121. Eligibility In keeping with Minn. Stats. § 462.358, subd. 1a, which allows for the establishment of more than one class of subdivision and more than one set of regulations, certain proposed land subdivisions and consolidations may qualify for application as a minor subdivision. Each of th e following conditions must be met to establish eligibility: 1. The land to be subdivided or consolidated must be part of a recorded plat or a recorded registered land survey (RLS). The site is part of an existing plat, Tralee at Cutacross. 2. Consolidations may involve any number of parcels, but subdivisions shall be limited to the creation of four or fewer lots from one or more original parcels. The applicant proposes to subdivide one existing lot into two lots. 3. The subdivision or consolidation shall not necessitate any additional public investment in new roads or utilities to serve the lots. Staff has determined the proposal requires no new roads or utility lines. Staff finds the request meets these three conditions to be considered a minor subdivision. Application Analysis In reviewing this application, staff has examined the request in accordance with the standards outlined in Section 109-121 of the City Code, which provides the criteria for approving a Minor Subdivision. 1. Minor subdivisions shall be denied if the proposed lots do not meet the requirements of the appropriate zoning district. Both lots meet all dimensional and area requirements in the R- 1 zoning district. 27 2. A minor subdivision may be denied if the City Engineer determines that the lots are not buildable. There is adequate space on both new lots for a home to be built in compliance with setback requirements. The City Engineer has reviewed the proposed plans, and while minor corrections are needed on some of the details of the civil engineering sheets, both lots are buildable as shown. Staff recommend a condition of approval that the final plans comply with engineering comments. 3. A minor subdivision may be denied if there are no sewer and water connections available or if it is determined by the City Engineer that an undue strain will be placed on city utility systems by the addition of the new lots. One additional set of sewer and water connections will be necessary. Staff finds there is sufficient service capacity of city utility systems to serve the new lot. 4. Approval of the minor subdivision may require the granting of certain easements to the city. The minor subdivision drawings show drainage and utility along all property lines as required by city code. 5. If public agencies other than the city have jurisdiction of the streets adjacent to the minor subdivision, the agencies will be given the opportunities to comment. Not applicable. 6. The city may ask for review of title if required by the City Attorney for dedication of certain easements. The applicant submitted title work for review and approval by the City Attorney. 7. The minor subdivision may be subject to park dedication requirements. A park dedication fee of 6% of the estimated land value with 50% credit for existing units is required for this subdivision based on the finding that homeowners will benefit from public parks and trails. The total amount charged for this subdivision is $10,740. Findings of Fact Criteria Finding Met? Meets requirements of appropriate zoning district Yes Buildable lot Yes Sufficient sewer and water capacity Yes Easements Yes Title review complete Yes Park dedication fees Yes Public Notification To comply with State law and the City’s public hearing notice requirements, a notice was published in the Sun Post Newspaper and notices were mailed to property owners within 500 feet of the site. In addition, the applicant mailed letters to every property within 500 of the site 28 in accordance with the City’s Neighborhood Notification Policy. At the time of this report, staff have received one email on this application. The email asked some questions regarding noxious weeds on the property. While the questions are outside the scope of the Minor Subdivision application review and approval, staff provided additional information to the residents and forwarded the original email to the applicant. Please see the attached email chain. Recommendation Staff recommend approval of the Minor Subdivision application based on the findings in the staff report, with the following conditions: 1. The final plans must comply with engineering comments, as applicable. 2. Park dedication shall cash in lieu of land for one unit. a. This two-lot subdivision shall be credited one unit credit for the previous home on the parcel. b. Park dedication is required based on the finding that the development will add a new home and the new residents will benefit from access to City parks and trails which will be funded in part by the park dedication fees. 3. Approval shall expire 180 days after the date of approval unless the applicant has filed a complete application for approval of the final plat. Recommended Motion “I move to recommend approval of the Minor Subdivision to create two single family lots at 200 Cutacross Road, subject to the findings and conditions in the August 25, 2025 staff report.” Next Steps Council will consider the Minor Subdivision application at their September 16, 2025 meeting. If Council approves the application, the applicant will then submit Final Plat documents for Council approval this fall. If the final plat is approved by the City Council, the subdivider shall then file it for re cording with the Hennepin County Recorder or the Registrar of Titles within 60 days of the date of the resolution approving the final plat. If not filed within 60 days, the final plat shall be null and void unless an extension is given by the Council. Staff Contact Information Prepared by: Jacquelyn Kramer, Senior Planner jkramer@goldenvalleymn.gov Reviewed by: Chloe McGuire, Deputy Community Development Director cmcguire@goldenvalleymn.gov 29 From:Jacquelyn Kramer To:tolzp@aol.com Subject:FW: Proposed subdivision 200 Cutacross Rd. Date:Tuesday, August 19, 2025 6:50:00 PM Attachments:image002.png Hi Janet and Paul, Thanks for your email. The city does not have any city policies for buckthorn or black locust trees and we generally lean on state law for regulating noxious weeds. Both buckthorn and black locust trees are listed as "restricted noxious weeds" which only limits their distribution and sale. This is from the MDA website: Restricted Noxious Weeds The "restricted noxious weeds" category includes noxious weeds and their propagating parts that may not be imported, sold, or transported in the state, except as allowed by permit under section 18.82. Noxious weeds that are designated as restricted and placed on the restricted list may be plants that are widely distributed in Minnesota and for which a requirement of eradication or control would not be feasible on a statewide basis using existing practices. While the City cannot require Black Locust or Buckthorn removal as part of a Minor Subdivision application, I will forward your email to the applicant and ask them if they have a plan for managing noxious weeds on the property. Thank you again for your email, and please reach out to me if you have any questions. Jacquelyn Kramer | Senior Planner | City of Golden Valley 7800 Golden Valley Road | Golden Valley, MN 55427 | P: 763-593-3987 TTY: 763-593-3968 | E: jkramer@goldenvalleymn.gov Pronouns: she/her/hers From: Planning <planning@goldenvalleymn.gov> Sent: Monday, August 18, 2025 12:09 PM To: Jacquelyn Kramer <jkramer@goldenvalleymn.gov> Subject: FW: Proposed subdivision 200 Cutacross Rd. For 200 Cutacross Subdivision Steven Okey | Associate Planner | City of Golden Valley 7800 Golden Valley Road | Golden Valley, MN 55427 | 763-593-3992 sokey@goldenvalleymn.gov 30 Pronouns: he/him/his From: tolzp@aol.com <tolzp@aol.com> Sent: Monday, August 18, 2025 12:05 PM To: Planning <planning@goldenvalleymn.gov> Subject: Proposed subdivision 200 Cutacross Rd. EXTERNAL EMAIL ALERT: This message originated from outside the City of Golden Valley. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Planning Commission, My wife Janet and I live on Cutacross Rd. We will not be able to attend the meeting on August 25th. We have noticed that there is a proliferation of Black Locust on the property at 200 Cutacross Rd. This involves two large patches of suckering around former tree sites as well as dozens of remote suckers about the property which grow when the grass has been allowed to grow for some time. Black Locust is considered an invasive specie in Minnesota. It spreads by underground root growth a process which is accelerated by things like cultivation (or construction excavation). We think that it would be proper to require elimination of the infestation and notify the planned developers of the need to do so to prevent further spread. At a minimum we believe that future homeowner would need to be informed of this infestation. In a similar vein, why are properties not required to control buckthorn? It would seem to us that it might be a requirement for the sale and transfer of a property. Thank you for your consideration. Paul and Janet Tolzmann 220 Cutacross Rd. 31 CITY OF GOLDEN VALLEY PLANNING COMMISSION MEETING MINUTES Monday, August 25, 2025 – 6:30 p.m. | City Hall Council Chamber 7800 Golden Valley Road Golden Valley, MN 55427 1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT • Chair Ruby called the meeting to order at 6:30 p.m. and read the Land Acknowledgement • Regular Members Present: Amy Barnstorff, Adam Brookins, Gary Cohen, David Hill, Mike Ruby, Martin Sicotte, Eric Van Oss • Regular Members Absent: Chuck Segelbaum • Student Member, Status: Vacant • Staff Members Present: Jacquelyn Kramer, Senior Planner Steven Okey, Associate Planner • Council Member Present: None 2. CONSENT AGENDA: 2.A. Approval of agenda 2.B. Approval of July 14, 2025, meeting minutes • Ruby asked if there was any discussion or requested changes to the consent agenda. • Ruby asked for a motion to approve. • Cohen moved. • Sicotte seconded. • All voted in favor, and the motion passed. 3. PUBLIC HEARINGS: 3.A. Minor Subdivision at 200 Cutacross Road • Kramer presented the proposal. She noted that there was one email in regards to the application that asked about noxious weeds on the property; however, that does fall out of the scope of the criteria to be considered for a minor subdivision. She added that the applicant and design team had noted that they would look at how to remove the black locust before construction. She stated that this demonstrates the work that Staff does behind the scenes for a project, even when things don’t necessarily fall under official criteria, they are still trying to bring applicants into compliance as much as possible. She added that the City Council will take action on this application on September 16th, and once that is done, the Applicant will then apply for a final plat, which only has to go to the City Council • Ruby stated that he had a procedural question in terms of the flow of how it happened. The designs are already put out there as a concept, but the approval has nothing to do with the design. He noted that they could change the direction of the driveway through the process, which would trigger the Board of Zoning Appeals. He asked that this application be strictly, even with the designs present, a plat. • Kramer noted that the preliminary plat that is being shown is a fit test, demonstrating that it is possible to meet all the code requirements, but it is just a footprint, which shows the setbacks and that driveways could go in a different direction. She added that if the plans change, it would not necessarily have to go through another public process, unless a variance was added. • Ruby noted that the application stated a proposed driveway, and he was curious as to what that meant. • Kramer stated that the property lines and easements would not change and would stay as shown. • Ruby asked if there were any other questions for the Staff. Seeing none, he asked the 32 CITY OF GOLDEN VALLEY PLANNING COMMISSION MEETING MINUTES Monday, August 25, 2025 – 6:30 p.m. | City Hall Council Chamber 7800 Golden Valley Road Golden Valley, MN 55427 Applicant if they would like to present. • Applicant, Dave Spencer of 203 Cutacross Road, spoke, • Spencer stated that he and his wife, Stacey, were sensitive to finding a reputable builder, Sustainable 9, who seems to be very professional, they will be nice to deal with in the building process, and will keep the area very clean. He noted that in everything that has come up, the builder has been easy to work with. He added that when it came to the water, the ponds, the builder said they understood and would take care of it. He stated that for the invasive species, black locust, he was certain they would take care of it. • Ruby asked if there were any questions for the Applicant. • Ruby opened up the public hearing. • Resident Ruth Paradise, 8515 Duluth Street, spoke • Paradise noted that it is a good opportunity, and it meets all the requirements, and there does not seem to be a good reason to take this opportunity to have two homes where there was one. • Ruby opened the item for discussion. • Barnstorff noted that she has no concerns about this application and that it seems like it meets all requirements. She added that she thinks it is great to put into practice everything that was talked about a couple of weeks ago at the meeting, and to find more places to build more housing. • Sicotte stated that it exceeds all the minimums, it is adding more density, so it seems like a slam dunk, and he is supportive and has no concerns. • Cohen stated that over his time on the Planning Commission, which is almost two years, this area that the application is coming from has had a lot of possible subdivisions and other stuff, which in some cases has driven some neighbors crazy, but this application seems wonderful. He added that the fact that no one from the public is present in opposition, that is means that the surrounding neighbors are also appreciative of the work that has gone into it. He noted that it is nice to see one done without lots of controversy, and he fully supports the Applicant. • Hill noted that he likes the idea of two houses for one. He added that, based on the discussion from a few weeks ago and the fact that it meets every requirement that is needed, he thinks it is a great opportunity. • Ruby stated that he agrees with everyone and thinks that it is the right choice, and would vote in favor. • Ruby asked for a motion. • Cohen moved to approve the request for a minor subdivision at 200 Cutacross Road, subject to the findings and conditions in the staff report. • Barnstorff seconded the motion. • All voted in favor, and the motion passed. 4. NEW BUSINESS: 4.A. Zoning Code Amendments • Ruby introduced the topic of the zoning code amendments and stated that the Staff would provide an update on them. • Kramer stated that several zoning code amendments have been worked on and will continue to be worked on. She noted that she has heard back from almost everyone. She stated that the first code is the Missing Middle Housing Study, for which there was a meeting about a few weeks ago, and there is no immediate action on it, but there will be code amendments 33 CITY OF GOLDEN VALLEY PLANNING COMMISSION MEETING MINUTES Monday, August 25, 2025 – 6:30 p.m. | City Hall Council Chamber 7800 Golden Valley Road Golden Valley, MN 55427 generated from those recommendations. She noted that Commissioner Van Oss volunteered, and she was hoping Commissioner Hill would volunteer as well. She stated that the next one is the Climate Equity Plan, which is similar to the last, having no code updates right now, but there will be hopefully, and Commissioner Barnstorff volunteered to serve on the Steering Committee. She noted that Commissioner Segelbaum was not present, but she asked if he would help with subdivision, conditional use permits, and variance updates, which he agreed to. She added that Commissioner Sicotte would be helping with the Accessory Dwelling Units, ADUs, updates. She noted that there had only been one or two ADUs built since the ordinance passed, but they would like to see more, so the ordinance is being looked at to try to figure out what could be tweaked, what could make the process easier. She stated that they are always thinking about how the code can be made more user-friendly, especially for those who are not builders, and how code can be made easier for the Planning Commission to enforce and interpret the codes. She noted that Chair Ruby will be coordinating and facilitating all the meetings and public hearings, and helping to support everyone as they go through the code updates. She added that Commissioner Cohen and Steven Okey will be working on the parking code, which is not a complete overhaul, but some things are being looked at to change. • Ruby asked what the Climate Equity Plan is. • Kramer stated that the Climate Equity Plan is a plan that came from the City Council directive and is primarily being championed by the Environmental Commission. She noted that they are looking at short-term and long-term policies, ordinance updates, and incentive programs. She added that it is similar to the Missing Middle Study, which is very broad, and it will feed into the 2050 Comprehensive Plan Update, which takes place next year. She stated that there is a consultant who is helping to put together a large climate equity document, and from that document, there will be a list of recommendations of specific things to implement, which is where the anticipation of zoning code updates may come from. She added that it may be something like the Dark Skies Ordinance or updating the stormwater requirements. • Cohen asked if there are timeframes for the beginning or ending of some of the meetings. • Kramer shared a slide with information on the rest of the year for the Planning Commission schedule. She noted that on September 8th, there would be a work session on the parking code update. She noted that September 29th would be a rescheduled meeting for the sign code update, which is being led by the consultant Stan Tech. They made it through the legal review and are polishing up the revised ordinance, and should be able to put the public notice out soon. She added that on October 13th, they are hoping to do a parking update public hearing and to have a joint work session with the Environmental Commission, where they will talk about the Climate Equity Plan, and introduce the Environmental Commission to the Missing Middle Housing Study. • Ruby asked if it would be another phase of the Missing Middle Housing Study or if it would be the same. • Kramer stated that she was not entirely sure what the discussion would look like; it may be a little bit of an introduction, but there would be more documents from the consultant, and the consultant might have the feasibility analysis done by then. • Kramer stated that, through October and November, there should be a code amendment public hearing at every meeting. She noted that there will be a minor subdivision application next month, but beyond that, it is too early to say; however, there is nothing big on the horizon. She added that in December, they would discuss the 2026 work plan, vote on it, and adopt it on December 22nd. She noted that she does not like to have the Planning Commission meetings the week of Christmas and the holidays, so it may get pushed to January. She added 34 CITY OF GOLDEN VALLEY PLANNING COMMISSION MEETING MINUTES Monday, August 25, 2025 – 6:30 p.m. | City Hall Council Chamber 7800 Golden Valley Road Golden Valley, MN 55427 that as far as which amendment or which public hearing will go when, she is not sure because it will depend on how much the City Attorney tears up the amendments and how long it takes to put them back together. • Van Oss asked when do we start our Comprehensive Plan 2050 work. • Kramer stated that outreach is supposed to start at the end of this year, and they are hoping, dependent upon budget approval, that there will be money for a consultant to help put the plan together. She added that, really, 2026 is when the big kickoff starts. She noted that the Met Council releases the system statements in mid-September, which consists of a packet for each city that describes housing anticipated needs, water resources, transportation, and the number of units the City is supposed to plan for. • Ruby asked if the 3,000 number that was heard a few weeks ago could change when the Met Council comes back with information. • Kramer stated that the 3,000 number was from the last Comprehensive Plan Update, and was maybe updated slightly as new census data came in. She stated that the City’s urban classification has changed or gone up, but they have also renamed it. She noted that she believes the City is still second tier, with Minneapolis, St. Paul, and a couple of suburbs being the urban core, and then Golden Valley being the next level down. She added that when they released the numbers, Golden Valley had already zoned and guided to meet the anticipated density. She noted that the Staff is not worried about it. • Hill asked if changing the City from urban to urban edge could change the whole thing • Kramer stated that they have already done that. She noted that the growth and zoning that the City has already had are on track to meet what would be required, but the specific numbers have not been released yet. • Kramer noted to please let her know if someone is unable to attend a meeting. She shared the rest of the year for BZA rotation, with Commissioner Van Oss attending the following day, then Commissioner Barnstorff, Commissioner Hill, Commissioner Cohen, and Chair Ruby as the meeting happened. • Van Oss asked if there were plans to merge the Board of Zoning Appeals and Planning Commission. • Kramer stated that she does not know where those talks are. She noted that other cities have done it, such as St. Louis Park, when she worked there, because there was not much interest in BZA, even less than in Golden Valley, and there were not a lot of variance applications, so Planning Commission just took over the role of BZA, and when there were variances, they would hold a BZA meeting, then gavel in and out, and then have the Planning Commission meeting to cut down on meetings. She noted that it kept it a little more consistent for applicants because the same people were reviewing the applications. • Ruby stated that he likes the concept because, with some of the rules changing, decisions could be made faster, and things could get done faster. • Ruby asked if there was anything else. 5. STAFF UPDATES: • Ruby asked if there were any council liaison reports. • Kramer stated that she had not heard from Councilmember Ginis, but Councilmember Ginis did thank Commissioners and Staff for the Missing Middle Housing Study Work Session, because she is very excited about it, and tells everyone about it. • Ruby asked if they were able to find a high school to serve on the board. 35 CITY OF GOLDEN VALLEY PLANNING COMMISSION MEETING MINUTES Monday, August 25, 2025 – 6:30 p.m. | City Hall Council Chamber 7800 Golden Valley Road Golden Valley, MN 55427 • Kramer stated that there is not one right now, but she heard a rumor that interviews were happening or would happen soon. She noted that she thought there were some applicants, but they had not been holding interviews because the person who handled Staff had left for another job, and the new person had just started. She added that she thinks there has been a little bit of interest in the Planning Commission. 6. ADJOURNMENT: Chair Ruby adjourned the meeting at 6:55 p.m. 36 37 38 EXECUTIVE SUMMARY City Manager's Office 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting September 16, 2025 Agenda Item 3F. Adopt Resolution No. 25-083 Approving the Appointment of Election Judges and Establishment of an Absentee Ballot Board for the General Election on November 4, 2025 Prepared By Theresa Schyma, City Clerk Summary Per Minnesota Statute § 204B.21, Council approves the appointments of Election Judges and establishment of an Absentee Ballot Board for the November 4 General Election. The Absentee Ballot Board at Golden Valley City Hall will have the responsibility of accepting and rejecting absentee ballots based on the criteria set in statute. Additionally, the Hennepin County Elections Office will appoint an Absentee Ballot Board that will be responsible for accepting/rejecting all mail-in absentee ballots received at the Hennepin County Government Center. Election staff have compiled a list of individuals who either served as election judges in the past, expressed an interest in serving, or are City employees that may be called upon to assist with election tasks. Only those individuals who receive training will be able to serve as Election Judges. Recruitment is ongoing; therefore, the list will be adjusted and brought to Council for approval as needed. Furthermore, the City Clerk always has the authority to make any substitutions or additions as necessary to maintain the required minimum staffing levels. Legal Considerations This item does not require legal review. Equity Considerations A focus of the City's Equity Plan is Workforce Engagement which includes strengthening professional development opportunities. As part of this plan, the Golden Valley Elections Team is always looking for opportunities to recruit a diverse pool of election judges inclusive of a wide range of ages, social identities, language abilities, and more. Recommended Action Motion to adopt Resolution No. 25-083 approving the appointment of Election Judges and establishment of an Absentee Ballot Board for the November 4 General Election. 39 Supporting Documents Resolution No. 25-083 - 2025 Election Judges and Absentee Ballot Board 40 RESOLUTION NO. 25-083 RESOLUTION APPROVING THE APPOINTMENT OF ELECTION JUDGES AND ESTABLISHING AN ABSENTEE BALLOT BOARD FOR THE NOVEMBER 4, 2025 GENERAL ELECTION WHEREAS, the City Clerk is the authorized Election Official for the City of Golden Valley; and WHEREAS, the City Clerk has submitted for approval a list of election judges (Exhibit A) to officiate at the November 4 General Election; and WHEREAS, the City Clerk has the authority to make any substitutions or additions as necessary to maintain the required minimum staffing levels while conducting elections in 2025; and WHEREAS, Minnesota Statute § 203B.121 states that an Absentee Ballot Board must be established by the City Council to facilitate the absentee ballot process for an upcoming election; and WHEREAS, the absentee ballot board is authorized to examine absentee ballot envelopes and accept or reject absentee ballots in the manner provide d by Minnesota Statute; and WHEREAS, Golden Valley City Hall serves as an in-person absentee ballot center for the residents of Golden Valley and the Hennepin County Elections Office serves as a mail-in absentee ballot center for the residents of Golden Valley. NOW, THEREFORE, BE IT RESOLVED, by the Golden Valley City Council hereby approves the list of election judges, attached hereto as Exhibit A, to officiate at the November 4, 2025 General Election. BE IT FURTHER RESOLVED, the Golden Valley City Council approves guidelines establishing an absentee ballot board and authorizes the City Clerk to oversee the appointment and procedural processes for the City of Golden Valley. Adopted by the Golden Valley City Council on the 16th day of September 2025. _____________________________ Roslyn Harmon, Mayor ATTEST: _____________________________ Theresa Schyma, City Clerk 41 RESOLUTION NO. 25-083 EXHIBIT A Irene Abide Tracy Anderson Colin Bartol David Beman Bradley Brown Mary Budner Peter Budner Maria Cisneros Andrea Connolly-Dees Christine Costello Melissa Croft Carol Cummins James Curme Julie Dalle Kathleen Day Abrham Desta Cheryl Dragotis Angela Ettawageshik Erica Fair Jacquelyn Feyereisen Donna Fields Mary Ellen Fischenich Lauren Freiberg Celeste Gaspard Teresa George Dale Gerber Norma Glagus Mary Grupa Karin Hampton William Harwell Heather Hegi Jennifer Hoffman Antoinette Ihrke Jeanne Iverson Ellen Johnson Maria Johnson Seth Kaempfer Barbara Krenn Gloria Kumagai Jessica Lewis Denise Mazone Brittney Meyer Clark Meyer Martha Micks Anne Mollerus Erin Nielsen Tara Olmo Bruce Osvold Dianne Osvold Ruth Paley Thomas Parker Madeline Peters Amy Pikus John Polta Beverly Robinson Daniel Rybeck Danielle Rydberg-Gates Lillian Sachs Bryan Samuelsen Paul Schneck Sarah Schulte Kathleen Searls Sarene Silver Harold Singer Holly Slocum Kristine Soder Perry Strassman Hilary Toren Daniel Ward Georgeann Wobschall Abbie Zahler Kathie Zettervall Roger Zierman 42 EXECUTIVE SUMMARY Finance 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting September 16, 2025 Agenda Item 3G. Set the Date for Proposed Property Tax Levy Payable 2026 and the 2026 Budget (Truth-in- Taxation) for December 2, 2025 Prepared By Lyle Hodges, Finance Director Summary Staff recommends the City Council set Tuesday, December 2, 2025 at 6:30 p.m. for the budget and levy public hearing. M.S. 275.065 requires the City adopt a proposed budget and levy and certify the proposed budget and levy to the county auditor by September 30 of each year. In the second half of November, the county auditor prepares and sends parcel specific notices to all property tax payers. Those notices include information on when and where public hearings, called Truth-in-Taxation hearings, are held for the different taxing entities represented in a taxpayer's overall tax obligation. The date and time for this Truth-in-Taxation meeting must be announced at the time of the adoption of the preliminary levy and budget. Financial or Budget Considerations This action is part of the overall process to establish the 2026 budget for all City operations and debt obligations. Legal Considerations MN Statutes outline the process to approve a budget and levy. Equity Considerations The proposed budget strives to advance the equity goals of the City by funding infrastructure, programs, and services that provide opportunities and resources for all. The process for adoption includes the ability for any member of the public to provide feedback. Recommended Action Motion to set the date of the Truth-in-Taxation (Proposed Property Tax) public hearing for Tuesday, December 2, 2025 at 6:30 p.m. 43 EXECUTIVE SUMMARY Community Development 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting September 16, 2025 Agenda Item 3H. Adopt Resolution No. 25-084 Approving 1875 Lilac Drive for East Fire Station Location and Resolution No. 25-085 Authorizing Eminent Domain for Public Purposes and Offer of Just Compensation to Owner Prepared By Chloe McGuire, Deputy Community Development Director Emily Goellner, Community Development Director Bethany Brunsell, Fire Chief Summary The City completed a study in 2016 with Five Bugles Design which indicated best practice for the City of Golden Valley was to reduce the number of stations from 3 to 2 and to implement a duty crew model. The City completed an additional Municipal Facilities Study in 2021 which reaffirmed the findings of the Five Bugles Study. It is important to the community, for public health and safety, to construct a new fire station in the eastern portion of the city. The City has completed extensive location research to find the best location for the second fire station, in addition to the station on the City Hall campus. The first resolution approves 1875 Lilac Drive North, the current location of Feist Automotive, for the new East Fire Station. The second resolution authorizes the use of eminent domain for acquisition of the property. The City completed extensive research related to the East Fire Station Location Project. Through this project, the City analyzed ten separate locations with six individual criteria including response times (calls and area), cost to acquire and build, neighborhood impact, traffic, sustainability, civic presence, and land size. The location analysis was then extended into researching 31 additional locations, some of which included up to five properties. The City researched numerous commercial and residential properties, as well as a park property. Through this extensive analysis, which provided both qualitative and quantitative metrics, the City determined that 1875 Lilac Drive North, the Feist Automotive property, is the ideal location for a new East Fire Station. The City has been in communication with the property owner at 1875 Lilac Drive North for over two years. The City is negotiating with the owner to buy the property and will continue to negotiate in hopes of reaching a deal. The resolution authorizing eminent domain allows the City to move forward with that process but 44 does not preclude the City and the property owner from utilizing a more standard process. The resolution would initiate the eminent domain process in order to ensure that the City can stay on track to build the new East Fire Station. The City can and would continue to negotiate with the owner to buy the property even if the eminent domain process is started. If the resolutions are approved, the City would proceed on dual tracks, hoping to negotiate a purchase and taking the property only if necessary. The eminent domain process is an intentionally slow process that protects property owners and requires significant time, room for appeals, an appraisal of the property, and numerous checks and balances. Due to the length of time required to complete this process, staff recommends beginning the process now. The City has ordered an appraisal of the property, which requires notification to the property owner. The City has provided the property owner with information and notice via mail and phone call. The City has authorized a relocation consultant, SRF, to assist with the required relocation services. This contract does not require City Council approval based on scope. Financial or Budget Considerations The City received $3.172 million in state bonding funds for acquisition and pre-design of the East Fire Station. These funds need to be encumbered by the end of 2025. Legal Considerations The City Attorney and the City's contracted eminent domain attorney have been involved in directing all steps of this process. Equity Considerations The new fire station will represent a major advancement in equity for the City’s firefighters. The new fire station is proposed to include gender-neutral spaces, overnight areas for duty crew staff, and health and wellness areas to reduce cancer-risk in firefighters. The new fire station will also provide greater services for our residents, resulting in equitable health outcomes. Recommended Action Motion to Adopt Resolution No. 25-084 approving 1875 Lilac Drive for East Fire Station location and Resolution No. 25-085 authorizing eminent domain for public purposes and offer of just compensation to owner. Both resolutions require a simple majority to approve. Supporting Documents Resolution No. 25-084 - Approving 1875 Lilac Dr for East Fire Station Location Resolution No. 25-085 - Authorizing Eminent Domain for Public Purposes and Offer of Just Compensation to Owner 45 RESOLUTION NO. 25-084 RESOLUTION APPROVING 1875 LILAC DRIVE NORTH FOR EAST FIRE STATION LOCATION WHEREAS, the City of Golden Valley has determined the need for a new remote fire station to serve the area generally near Highway 100 and Duluth Street (the “East Fire Station”) based on community and firefighter needs; and WHEREAS, in 2016, the City completed a study with Five Bugles Design that indicated best practice is to reduce the number of fire stations from 3 to 2, and to implement a duty crew model; and WHEREAS, in 2021, the City completed a Municipal Facilities Study which reaffirmed the findings of the Five Bugles Design Study; and WHEREAS, the City has conducted a response study and determined that the 1875 Lilac Drive North would provide the fastest response times to the greatest portion of the City of all properties considered; and WHEREAS, the City has conducted a fit test on the recommended property, and has completed a space needs assessment, indicating that 1875 Lilac Drive North would function appropriately for a new fire station; and WHEREAS, the City has completed pre-design for the new East Fire Station at 1875 Lilac Drive North; and WHEREAS, the City’s firefighters deserve safe and updated facilities that will result in positive health outcomes, which can only be completed with the construction of a new facility; and WHEREAS, the East Fire Station will allow for the completion of the transition to duty crew staffing 24 hours per day, seven days per week , which will ensure long-term resiliency of the fire department and its operation and improved service to the Golden Valley community; and WHEREAS, the new site will increase safety by allowing drive -through truck bays, space to avoid conflicts with large vehicles and pedestrians, a protected space for firefighters to dress for calls, and improved space for hands-on training and physical fitness training, which is currently unable to be completed in the City; and WHEREAS, the City has determined that this location is the best possible site for the East Fire Station due to shortest response times to emergencies, proximity to Highway 100, location on the south side of Duluth Street to easily access the Golden Valley community east of Highway 100. NOW, THEREFORE, BE IT RESOLVED that the City Council for the City of Golden Valley hereby directs Staff to pursue the site at 1875 Lilac Drive for the new East Fire Station, and further: 46 Resolution No. 25-084 -2- September 16, 2025 1. Directs City Staff to release a request for proposals (RFP) for design documents for the new East Fire Station 2. Directs City Staff to work towards opening of the East Fire Station in 2027, with design and site preparation to be conducted in 2026. 3. Directs staff to acquire the property in accordance with Minnesota laws. Adopted by the City Council of Golden Valley, Minnesota this 16th day of September 2025. Roslyn Harmon, Mayor ATTEST: Theresa Schyma, City Clerk 47 RESOLUTION NO. 25-085 RESOLUTION AUTHORIZING EMINENT DOMAIN FOR PUBLIC PURPOSES AND OFFER OF JUST COMPENSATION TO OWNER WHEREAS, the City Council of the City of Golden Valley, Minnesota (the “City”) determines that it is necessary and expedient for the public health safety and welfare to undertake a project to construct a new fire station and related improvements within the City (the “Project”); and WHEREAS, it is necessary to acquire fee title to certain real property to construct, operate, and maintain the Project improvements; and WHEREAS, the City Council finds that it is reasonably necessary, convenient, and in the interest of the general welfare that the City acquire for the Project the fee ownership interests identified in Exhibit A attached hereto (“Property”); and WHEREAS, the City held meetings, considered multiple potential sites for a new fire station, and the City Council selected the Property for public health and safety reasons because it is projected that a fire station in that location will have the lowest response times for calls; and WHEREAS, the City Council finds that title to and possession of the Property is required for the Project and before construction on the Project can begin and before the final report of the condemnation commissioners to be appointed by the district court; and WHEREAS, the City has engaged an independent real estate appraiser to provide the City with the appraiser’s opinion of damages caused by the City’s acquisition of the Property; and WHEREAS, City staff and consultants have and will continue to work with the property owner (“Owner”) to acquire the Property by direct purchase if possible; and WHEREAS, the City must determine and submit an initial written offer of just compensation to the Owner covering the full amount of damages caused by the acquisition of the Property; and WHEREAS, the Owner may obtain an independent appraisal by a qualified appraiser of the Property which the City proposes to acquire for the Project; and WHEREAS, the Owner is entitled to reimbursement for the reasonable costs of the appraisal from the City up to a maximum of the limits stated in Minn. Stat. § 117.036, provided that the Owner submit to the City the information necessary for reimbursement. NOW, THEREFORE, BE IT RESOLVED that the City Council for the City of Golden Valley: 1. The recitals set forth in this Resolution are incorporated into and made part of this Resolution; and 48 Resolution No. 25-085 -2- September 16, 2025 2. The City’s acquisition of the Property is necessary and for a public purpose in furtherance of the Project; and 3. The proper City officers and agents are authorized and directed to acquire the Property by voluntary negotiation and, if necessary, through the exercise of eminent domain; and 4. The City Council hereby authorizes the City Engineer or the proper City officer or agent to approve the appraisal and staff to negotiate with the Owner relating to the Property and to acquire the property for the appraised value; and 5. Based upon the estimate of damages from the City’s proposed acquisition of the Property, the City shall make initial written offers of just compensation to the Owner for the Property; and 6. The City shall reimburse the Owner for an independent appraisal of damages from a licensed real estate appraiser to estimate the full amount of damages, and that, upon the Owner providing to the City a copy of the appraisal report, evidence of the cost of that report, and evidence of payment of that amount to the appraiser, the City shall reimburse Owner for the cost of Owner’s independent appraisal report, subject to the limits stated in Minn. Stat. §117.036; and 7. The law firm of Kennedy & Graven, Chartered, is authorized to commence eminent domain proceedings on behalf of the City to acquire the Property if it cannot be timely purchased and to do so pursuant to the “quick take” provisions of Minnesota Statutes, Section 117.042; and 8. The Mayor and City Clerk are authorized to execute all documents necessary to effect the acquisition of the necessary property interests; and 9. Pursuant to Minn. Stat. § 462.356, subd. 2, the Planning Commission is directed to review the proposed acquisition and report in writing to the City Council its findings as to compliance of the proposed acquisition with the City’s Comprehensive Plan within 45 days. Adopted by the City Council of Golden Valley, Minnesota this 16th day of September 2025. Roslyn Harmon, Mayor ATTEST: Theresa Schyma, City Clerk 49 Resolution No. 25-085 -3- September 16, 2025 Exhibit A Lot 1, Block 1, Hipp’s Graceful Plaza Addition, Hennepin County, Minnesota 50 EXECUTIVE SUMMARY Community Development 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting September 16, 2025 Agenda Item 4A. Public Hearing and Consideration of Adoption of Resolution No. 25-086 Approving Right-of-Way Vacation Along a Portion of Trunk Highway 55 Prepared By Jacquelyn Kramer, Senior Planner Summary As part of MnDOT's ongoing Highway 55 improvements project, Packing Corporation of America (PCA) will lose a portion of their access to 4300 Olson Memorial Highway. City staff are working with PCA to vacate a portion of City right-of-way adjacent to the north side of Highway 55, which was released from MnDOT to the City in 2016 and only serves PCA's property. The proposed right-of-way vacation will allow PCA to reconfigure their access and parking to continue normal business operations after completion of MnDOT's Highway 55 project. If a vacation is approved, the vacation would be recorded by City Staff with the County upon approval. Staff recommends approval of the right-of-way vacation as outlined in the attached staff report. Financial or Budget Considerations There are minimal financial or budget impacts associated with this process, generally limited to recording fees and related expenses that are accommodated within approved operating budgets. Legal Considerations The vacation process is consistent with Minnesota State Statutes, and the Resolution approving the vacation has been reviewed by the City Attorney for accuracy and consistency. A resolution for a vacation commenced by a City must be adopted by a four-fifths affirmative vote of all City Councilmembers. Equity Considerations The public hearing will give residents an opportunity to participate in the process consistent with Equity Pillar 2 for Inclusive and Effective Community Engagement. Recommended Action Motion to adopt Resolution No. 25-086 vacating right-of-way along a portion of Trunk Highway 55, subject to the conditions in the September 16, 2025 staff report. This item requires a four-fifths affirmative vote for adoption. 51 Supporting Documents Staff Report Resolution No. 25-086 - Approving Right-of-Way Vacation Along a Portion of Trunk Highway 55 Turn Back Area Exhibit Site Plan 52 Date: September 16, 2025 To: Golden Valley City Council From: Jacquelyn Kramer, Senior Planner Subject: Right-of-Way Vacation Along a Portion of Trunk Highway 55 CC: Michael Ryan, City Engineer Background Package Corporation of America (PCA) operates at 4300 Olson Memorial Highway, on the north side of Trunk Highway 55. Two driveways on the south side of the site serve the western docking bays. Historically, PCA uses this frontage road or access aisle for trailer traffic, truck parking, staging, and employee parking. The road only serves PCA’s property and because of this, PCA maintains the road rather than Public Works. The Minnesota Department of Transportation (MnDOT) is constructing a multi-use pedestrian trail on the north side of Trunk Highway 55. During construction the access aisle will be unavailable for PCA’s use. Additionally, the project will remove the western access driveway from Highway 55 currently providing docking bay access and reduce PCA’s space for deliveries and employee parking, which will cause significant impacts to PCA's daily operations. For over a year, city staff from Community Development, Public Works, Fire, and Police have worked with PCA and their consultant team on options for maintaining access to the site during MnDOT’s construction project and rebuilding parking and drive aisles to the property after MnDOT completes the project. Ultimately, staff determined that vacating a portion of city right- of-way north of Highway 55 is the appropriate solution. Vacating this portion of right-of-way will allow PCA to reconfigure their access and parking to continue normal business operations after completion of MnDOT's project. This action also provides public benefit to the city and residents, as discussed in the findings section of this report. Planning and Engineering staff initiated the vacation application with material submitted by PCA and their consultant team. v v 53 On August 19, 2025, City Council approved Resolution No. 25-079 setting the public hearing for this vacation application for September 16, 2025. City-led vacation applications must be adopted by a four-fifths Council vote. Planning Analysis Vacation of Right-of-Way Cities may give up rights over existing easements, streets, and public grounds through the vacation process. In most cases, cities may not abandon a street or alley without a formal vacation. Minnesota State statute governs the process for vacations. Vacation of city right-of- way requires city council to hold a public hearing and determine findings of fact. Vacations are not required to go before Planning Commission. Level of Discretion in Decision Making Vacation is a legislative act and thus cities have wide discretion to maintain or vacate streets and public grounds. City Council must produce findings of fact in support of their decision but also has broad discretion in the analysis and formation of findings. Application Analysis To vacate a portion of a street, a city must make findings of fact to determine if the vacation will benefit the public interest. A private benefit to the applicant or affected property does not preclude a vacation, as long as the findings of fact also demonstrate a public benefit. Staff have made the following findings in support of the proposed vacation: 1. The Minnesota Department of Transportation determined it no longer needed this portion of trunk highway for their purposes and released the land to Golden Valley in 2016. The City now owns the property. 2. This right-of-way is classified as frontage road and serves only one private property, 4300 Olson Memorial Highway. There is no viable connection to other public travel way or public ground. 3. This right-of-way is almost exclusively used and maintained by the adjacent property owner, as the City’s cost to maintain this right-of-way for the benefit of a single property owner would not reasonably provide public benefit. 4. This right-of-way presents safety concerns for general public use because it is situated between industrial, highway, and railroad land uses. 5. Neither the City nor MnDOT plan to construct a public street or trail within this portion of the right-of-way. 54 6. If this right-of-way is vacated, the City would maintain a permanent easement over the property. Public Notification Notice of the hearing was published in the city’s legal newspaper and posted two weeks prior to the hearing. Per state statute, the newspaper publication ran once a week for two weeks. In addition, written notice of the hearing was mailed each property owner within 500 feet of the proposed vacation. At the time of this staff report, staff have received no public comments on the vacation application. City staff notified all affected private utility companies and the Metropolitan Council Environmental Services (MCES), which operates a sanitary sewer line on the property. If Council approves the vacation, PCA will be required to enter into easement agreements with MCES and private utility companies to ensure permanent and unobstructed access to the vacated right-of- way for future installation and maintenance of utility lines. Recommendation Staff recommend approval of the application to vacate right-of-way along a portion of Trunk Highway 55, subject to the following conditions: 1. The property owner and the City legally enter into an easement agreement, where the City is granted permanent and unobstructed access over the entire portion of vacated right-of-way to install and maintain current and future public infrastructure. 2. The property owner and Metropolitan Council Environmental Services (MCES) enter into an easement agreement, where MCES is granted permanent and unobstructed access over a portion of the vacated right-of-way as requested by MCES to install and maintain its sanitary sewer utilities. 3. The property owner and private utility companies regulated by the Minnesota Public Utilities Commission enter into easement agreements as required by those utility companies to install and maintain their utility infrastructure. 4. All easements shall be finalized and recorded prior to the final approval and official vacation of any portion of right-of-way. Next Steps If Council approves the vacation request, the city clerk will prepare a notice of completion of the proceedings. The notice will be presented to the county auditor, who will enter t he notice in the transfer records and note upon the instrument, over official signature, the words “entered in the transfer record.” The notice will then be recorded with the county recorder. 55 RESOLUTION NO. 25-086 RESOLUTION VACATING RIGHT-OF-WAY ALONG A PORTION OF TRUNK HIGHWAY 55 WHEREAS, the City Council for the City of Golden Valley previously passed Resolution No. 25-079 setting a public hearing to consider vacating pursuant to Minnesota Statute § 412.851 a portion of Trunk Highway 55 legally described as: That part of Tract A described below: The southerly 50 feet of the Southwest Quarter of the Northeast Quarter of Section 19, Township 29 North, Range 24 West, Hennepin County, Minnesota; Which lies northerly and southeasterly of Line 1 described below: Commencing at the east quarter corner of said Section 19, thence northerly on an azimuth of 359 degrees 49 minutes 29 seconds for 100.00 feet; thence on an azimuth of 269 degrees 49 minutes 29 seconds for 1289.24 feet; thence on an of 198 degrees 12 minutes 25 seconds for 101.91 feet to the point of beginning of Line 1 to be described; thence on an azimuth 271 degrees 28 minutes 10 seconds for 856.78 feet; thence on an azimuth 50 degrees 48 minutes and 48 seconds for 82.45 feet and there terminating WHEREAS , a public hearing to consider the vacation of such street was held on the 16th day of September, 2025, before the City Council in the City Hall located at 7800 Golden Valley Road at 6:30 p.m. after due published and posted notice had been given, as well as personal mailed noticed to all affected property owners within 500 feet of such said portion of street by the City Clerk on the 28th day of August, 2025 and all interested and affected persons were given an opportunity to voice their concerns and be heard; and WHEREAS, any person, corporation or public body owning or controlling easements contained upon the property vacated, reserves the right to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, or otherwise attend thereto; and WHEREAS, the Council in its discretion has determined that the vacation will benefit the public interest: 1. This portion of right-of-way was released to the City of Golden Valley by the Minnesota Department of Transportation, having determined it is no longer needed for trunk highway purposes. 2. This right-of-way is classified as frontage road and serves only one private property, with no viable connection to other public travel way or public ground. 3. This right-of-way is almost exclusively used and maintained by the adjacent property owner, as the City’s cost to maintain this right-of-way for the benefit of a single property owner would not reasonably provide public benefit. 4. This right-of-way is situated between industrial, highway, and railroad land uses, which can present safety concerns and restrict options for public use. 5. A public street is not currently, nor is planned to be, constructed within this portion of right-of-way. 56 Resolution No. 25-086 -2- September 16, 2025 WHEREAS, four-fifths of all members of the City Council concur in this resolution. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley, that such petition for vacation is hereby granted and the portion of Trunk Highway 55 described above is hereby vacated, subject to the following conditions: 1. The property owner and the City legally enter into an easement agreement, where the City is granted permanent and unobstructed access over the entire portion of vacated right-of-way to install and maintain current and future public infrastructure. 2. The property owner and Metropolitan Council Environmental Services (MCES) enter into an easement agreement, where MCES is granted permanent and unobstructed access over a portion of the vacated right-of-way as requested by MCES to install and maintain its sanitary sewer utilities. 3. The property owner and private utility companies regulated by the Minnesota Public Utilities Commission enter into easement agreements as required by those utility companies to install and maintain their utility infrastructure. 4. All easements shall be finalized and recorded prior to the final approval and official vacation of any portion of right-of-way. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized to sign all documents necessary to effectuate the intent of this resolution and file a notice of this vacation as required by law. Passed by the City Council this 16th day of September, 2025. _____________________________ Roslyn Harmon, Mayor ATTEST: _____________________________ Theresa Schyma, City Clerk 57 SOO LINE RAILROA D DAHLBERG DRIVEOLSON MEMORIAL HIGHWAYPACKAGING CORPORATION OF AMERICA © PCA GOLDEN VALLEY 4300 OLSON MEMORIAL HIGHWAY GOLDEN VALLEY, MN 55422C0-00SITE CONCEPT 1-800-892-0123CallBeforeYou DigNORTH58 2528DAHLBERG DRIVEOLSON MEMORIAL HIGHWAYPACKAGING CORPORATION OF AMERICA © PCA GOLDEN VALLEY 4300 OLSON MEMORIAL HIGHWAY GOLDEN VALLEY, MN 55422 GENERAL NOTESKEY NOTESPAVING AND CURB LEGENDC3-00SITE PLANFEMA NOTESITE SUMMARY1-800-892-0123CallBeforeYou DigNORTHLEGAL DESCRIPTION59 PACKAGING CORPORATION OF AMERICA © PCA GOLDEN VALLEY 4300 OLSON MEMORIAL HIGHWAY GOLDEN VALLEY, MN 55422C3-01SITE PLAN 1-800-892-0123CallBeforeYou DigNORTHGENERAL NOTESKEY NOTESPAVING AND CURB LEGENDSITE SUMMARYFEMA NOTELEGAL DESCRIPTION60 EXECUTIVE SUMMARY Finance 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting September 16, 2025 Agenda Item 6A. Public Input and Consideration of Adoption of Resolution No. 25-087 to Approve Proposed 2026 Budget and Proposed Tax Levies Payable in 2026 and Resolution No. 25-088 Consenting to the Proposed 2026 Housing and Redevelopment Authority Levy Prepared By Lyle Hodges, Finance Director Summary State law requires certification of a proposed budget and proposed tax levies no later than September 30 of each year. The final property tax levy payable in 2026, to be adopted by the City Council on December 2, 2025, can be less than this proposed levy, but not greater. The 2026 Proposed General Fund Levy is $30,409,199 and the 2026 Bonded Debt Levy is $5,749,548. At the meeting staff will make a short presentation reviewing the Proposed 2026 General Fund Budget and Proposed Tax Levies Payable in 2026. Financial or Budget Considerations The adoption of the property tax levy is instrumental in establishing the operating budget for General Fund departments. In addition, the debt levy is the legally required amount the City must collect from property tax payers to support the City's future debt service obligations. Legal Considerations Minnesota Statutes dictate the levy adoption process and timing. Equity Considerations The proposed budget strives to advance the equity goals of the City by funding infrastructure, programs, and services that provide opportunities and resources for all. The process for adoption includes the ability for any member of the public to provide feedback. Recommended Action Motion to adopt Resolution No. 25-087 approving the Proposed 2026 Budget and Proposed Tax Levies Payable in 2026. Motion to adopt Resolution No. 25-088 consenting to the Proposed 2026 Housing and Redevelopment Authority Tax Levy Payable in 2026. Supporting Documents Resolution No. 25-087 - Adopting Proposed 2026 Budget and Proposed Tax Levies Payable in 61 2026 Resolution No. 25-088 - Consenting to the 2026 Proposed Housing and Redevelopment Levy 2026 Budget Presentation 62 RESOLUTION NO. 25-087 ADOPTING THE PROPOSED 2026 BUDGET AND PROPOSED TAX LEVY PAYABLE IN 2026 WHEREAS, State Law requires the certification of a proposed budget and proposed tax levies no later than September 30, 2025; and WHEREAS, the City Council has met and discussed the proposed budget and tax levy; and WHEREAS, the debt service levy as established in the bond documents for the General Obligation Bonds, Series 2016C (B2822), the amount of $392,923.13 will not be levied in 2026 due to the utilization of the franchise fees collected from gas and electric utilities, and WHEREAS, the debt service levy as established in the bond documents for the General Obligation Bonds, Series 2017B (B2825A), the amount of $21,871.68 will not be levied due to the utilization of the internal state aid monies, and NOW, THEREFORE, BE IT RESOLVED, that there is hereby levied upon all taxable property located within the City of Golden Valley the following amounts: General Tax Levy $ 30,409,199 Bonded Debt Levy: Brookview Center 1,214,600 Street Improvement Bonds 4,534,948 TOTAL Tax Levy $ 36,158,747 BE IT FURTHER RESOLVED, the City Clerk shall certify to the Hennepin County Auditor a copy of this resolution approving the property tax levies for collection in 2026 for the City of Golden Valley. BE IT FURTHER RESOLVED, that the proposed 2026 budget of the General Fund is $35,427,454. BE IT FURTHER RESOLVED, that the City Council declares its intent to take all necessary actions legally permissible to the submission and approval of the City’s budget and property tax levies both proposed and final. Adopted by the City Council of Golden Valley, Minnesota this 16th day of September, 2025. Roslyn Harmon, Mayor ATTEST: Theresa Schyma, City Clerk 63 RESOLUTION NO. 25-088 CONSENTING TO THE 2026 PROPOSED HOUSING AND REDEVELOPMENT LEVY WHEREAS, The Golden Valley Housing and Redevelopment Authority (the “HRA”) has authorities and powers according to MN Statutes, Section 469.033, subd. 6 provides that subject to the consent by the resolution of the governing body of the city in and for which it was created, an authority may levy upon all taxable property within the city for housing and redevelopment purposes, and WHEREAS, The HRA is requesting the City of Golden Valley to approve a consent for the levy to fund the HRA Housing Program for the year payable 2026, and WHEREAS, The City Council discussed the HRA levy and budget on August 12, 2025 and WHEREAS, The HRA levy is $461,652. NOW, THEREFORE, BE IT RESOLVED, by the City of Golden Valley that it approves and consents to certification of a 2026 tax levy in the amount of $461,652 for housing and redevelopment purposes of the HRA. Adopted by the City Council of Golden Valley, Minnesota this 16th day of September, 2025. Roslyn Harmon, Mayor ATTEST: Theresa Schyma, City Clerk 64 2026 Proposed Budget City Council Meeting September 16, 2025 65 Remaining Schedule for 2026 Budget •September 16 –Council Meeting •Proposed Property Tax Levy and Budget (Amount Approved will go on notice for November) •Proposed HRA Tax Levy and Budget (Amount Approved will go on notice for November as Other Levies) •December 2 –Council Meeting •Property Tax Hearing-Adoption of 2026 Budget and 2026 Property Tax Levy 66 Tax Levy Summary Levy Payable 2025 Proposed Levy Payable 2026 Percent Change General Fund $27,965,845 $30,409,199 8.7% Bonded Debt 6,779,985 5,749,548 -15.2% HRA Levy 319,181 461,652 44.6% TOTAL LEVY $35,065,011 $36,620,399 4.4% 67 Tax Levy Summary 68 General Fund Expenditure Changes •Investments in: •Studies and Planning initiatives to inform future needs: •Public Safety Staffing Study ($100,000) •Comprehensive Plan ($150,000) •Railroad Quiet Study ($150,000) •Bike/Ped Planning ($60,000) •City Re-branding ($100,000) •Employee Compensation •Market rate adjustments to paid on-call firefighters ($70,000) 69 General Fund Expenditure Changes •Increased Service Levels •Add 1.0 Full-Time Equivalent (FTE) for Finance Support Specialist •Add 1.0 FTE for Police Lieutenant •Add 1.0 FTE for HR Generalist •Add 1.0 FTE for Code Enforcement Staff •Add 0.5 FTE for Facility Coordination (Brookview) •City infrastructure, planning, and responsiveness: •Right-sizing budgets to adjust for actual anticipated costs: •Transfers increase $225,000 to cover additional capital planning needs •Liability insurance premium budget increases $75,000 to cover expected cost •Prosecution budget increases $297,000 to cover additional costs 70 General Fund Overall Changes •Overall General Fund expenditure changes: •Overall General Fund revenue changes: $ Change Tax Levy $ 2,443,354 Other Revenue Sources 607,400 Use of Fund Balance (for one-time items)591,000 Total Increase General Fund Revenue $ 3,641,754 $ Change % Change Additional Service Level Investments $ 2,145,533 6.7 % Inflationary Growth 1,496,221 4.7 % Total Increase in General Fund Expenditures $ 3,641,754 11.4 % 71 General Fund Overall Changes •Expenditure Changes by Function: Category 2025 Budget 2026 Budget 2025 Budget vs. 2026 Budget ($ Change) 2025 Budget vs. 2026 Budgeted (% Change) 2026 Budget as a Percent of Total Police $ 8,021,048 $ 8,564,963 $ 543,915 6.78%24.18% Public Works 6,094,754 6,540,885 446,130 7.32%18.46% Transfers 3,275,000 3,500,000 225,000 6.87%9.88% Community Development 2,985,946 3,477,365 491,419 16.46%9.82% Administrative Services 2,919,046 3,227,654 308,608 10.57%9.11% Fire 2,506,743 2,744,161 237,418 9.47%7.75% Park & Recreation 1,583,751 1,787,348 203,598 12.86%5.05% Legal & City Clerk 1,023,060 1,468,253 445,192 43.52%4.14% Finance 1,230,666 1,407,116 176,450 14.34%3.97% City Manager 725,152 1,083,285 358,133 49.39%3.06% Communications 546,209 620,444 74,235 13.59%1.75% Insurance 400,000 475,000 75,000 18.75%1.34% Council & Boards 324,325 330,982 6,656 2.05%0.93% Contingencies 150,000 200,000 50,000 33.33%0.56% Total Expenditures $31,785,701 $ 35,427,454 $ 3,641,754 11.5%100.0% 72 General Fund Overall Changes •Revenue Changes by Category: Category 2025 Budget 2026 Budget 2025 Budget vs. 2026 Budget ($ Change) 2025 Budget vs. 2026 Budgeted (% Change) 2026 Budget as a Percent of Total Property Taxes $27,800,845 $ 30,409,199 $ 2,608,354 9.38%85.84% Permits 1,740,150 2,163,650 423,500 24.34%6.11% Interfund Billing 865,000 865,000 - 0.00%2.44% Use of Fund Balance - 591,000 591,000 100.00%1.67% Licenses 253,925 271,825 17,900 7.05%0.77% Rents 299,400 256,400 (43,000)-14.36%0.72% Charges for Service 251,850 251,850 - 0.00%0.71% Sales 212,500 200,500 (12,000)-5.65%0.57% Grants & Aid 143,280 188,280 45,000 31.41%0.53% Interest Earnings 164,000 175,000 11,000 6.71%0.49% Transfers 30,000 30,000 - 0.00%0.08% Fees 16,750 16,750 - 0.00%0.05% Contributions - 6,000 6,000 0.00%0.02% Other Revenue 2,000 2,000 - 0.00%0.01% Special Assessments 6,000 - (6,000) -100.00%0.00% Total Revenues $31,785,700 $ 35,427,454 $ 3,641,754 11.4%100.0% 73 Impact on Median Value Home •The median value home $447,200 is estimated to pay $108 more per year ($9/month) with the proposed levy. 21% 33% 5% 19% 10% 12% Taxes on Median Value Home - Percent of Tax by Service Category 2025 City Operations Public Safety Parks & Rec Public Works Community Development Transfers/Ins/Contingency 23% 32% 5% 18% 10% 12% Taxes on Median Value Home - Percent of Tax by Service Category 2026 City Operations Public Safety Parks & Rec Public Works Community Development Transfers/Ins/Contingency 74 Debt Amount by Type 2021-2025 - 10,000,000 20,000,000 30,000,000 40,000,000 50,000,000 60,000,000 70,000,000 2021 2022 2023 2024 2025 Property Tax Supported Non Property Tax Supported 75 Property Tax Information 0%10%20%30%40%50%60%70%80%90%100% Pay 2022 Pay 2023 Pay 2024 Pay 2025 Pay 2026 41% 37% 37% 37% 59% 63% 63% 63% Tax Capacity by Property Type C/I Residential 35%65% 76 Property Tax Information Tax Capacity Pay 2025 Pay 2026 % increase (decrease) Commercial 15,716,488 14,120,248 -10.16% Industrial 9,378,362 10,114,282 7.85% Apartments 6,986,639 7,071,792 1.22% Residential 36,403,806 37,352,982 2.61% Personal Property 426,959 450,358 5.48% 77 Property Tax Information 2025 2026 Dollar Change Percent Change Median Home Value $440,600 $447,200 $6,600 1.50% Estimated Property Tax $2,492 $2,600 $108 4.32% 78 Property Tax Relief Information •Having a homestead classification may qualify your property for a Homestead Market Value Exclusion or one of the following: •Property Tax Refund •Market Value Exclusion for Veterans with a Disability •Special Homestead Classification for Property Owners who are Blind or Disabled •Property Tax Deferral for Senior Citizens •You may only have one homestead per married couple in the state of Minnesota.Homesteads are administered by counties. 79 EXECUTIVE SUMMARY Legal 763-512-2345 / 763-512-2344 (fax) Golden Valley City Council Meeting September 16, 2025 Agenda Item 6B. Review of Council Calendar Prepared By Theresa Schyma, City Clerk Summary The Council will review upcoming city meetings, events, and holiday closures. Legal Considerations This item does not require legal review. Equity Considerations This item does not require equity review. Recommended Action No action is required on this item. Supporting Documents Review of Council Calendar 80 Review of Council Calendar Event Event Time Location SEPTEMBER Wednesday, September 17 League of Women Voter’s Candidate Forum 7:00 PM City Hall Council Chambers Thursday, September 18 Building An Equitable Golden Valley Quarterly Conversation: Neighbors We Can Count On 6:00 PM - 8:00 PM Brookview, 316 Brookview Pkwy S Friday, September 19 Absentee Voting Begins for General Election 8:00 AM City Hall Sunday, September 21 Market in the Valley 9:00 AM - 1:00 PM City Hall Campus Sunday, September 28 Market in the Valley 9:00 AM - 1:00 PM City Hall Campus OCTOBER Sunday, October 5 Market in the Valley 9:00 AM - 1:00 PM City Hall Campus Tuesday, October 7 HRA Meeting (if necessary)6:30 PM Council Chambers City Council Meeting 6:30 PM Council Chambers Sunday, October 12 Market in the Valley - Last Day 9:00 AM - 1:00 PM City Hall Campus Tuesday, October 14 HRA Work Session (if necessary)6:30 PM Council Conference Room Council Work Session 6:30 PM Council Conference Room Friday, October 17 Early Voting Begins for General Election 8:00 AM City Hall Council Chambers Tuesday, October 21 City Council Meeting 6:30 PM Council Chambers Saturday, October 25 Trunk or Treat 11:00 AM - 1:00 PM City Hall Campus Tuesday, October 28 Golden Valley Business Connections 8:00 AM - 9:30 AM AAA, 5400 Auto Club Way NOVEMBER Saturday, November 1 City Hall Open for Absentee Voting 9:00 AM - 3:00 PM City Hall 81