JWC Agenda 10-01-2025
AGENDA
JOINT WATER COMMISSION
October 1, 2025 – 1:30 pm
Remote Attendance: Members of the public may attend this meeting via Microsoft Teams by
calling 1-872-256-4160 and entering access code 119 801 16#.
Questions/Comments: Members of the public who have questions about the commission or any
items on the agenda should contact the staff commission liaison Tim Kieffer, Public Works
Director, City of Golden Valley, tkieffer@goldenvalleymn.gov, 763-593-3960.
1. Call to Order—Roll Call
2. Approval of Minutes – September 3, 2025
3. Approve PSA with Bolton & Menk for Financial Assistance Services
4. TAC Update
5. Adjournment
Joint Water Commission,
September 3, 2025
Page 1 of 2
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of September 3, 2025
The Golden Valley - Crystal - New Hope Joint Water Commission (JWC) meeting was called
to order at 1:30 pm.
Roll Call Present
Noah Schuchman, City Manager, Golden Valley
Adam Bell, City Manager, Crystal
Reece Bertholf, City Manager, New Hope
Staff Present
Tim Kieffer, Public Works Director, Golden Valley
Analeigh Moser, Accountant, Golden Valley
Lyle Hodges, Finance Director, Golden Valley
Bernie Weber, Public Works Director, New Hope
Jesse Struve, Director of Public Works/City Engineer, Crystal
Matt Rowedder, Utilities Supervisor, New Hope
Caleb Brolsma, Assistant City Engineer, Golden Valley
Carrie Nelson, Engineering Assistant, Golden Valley
Julie McMackins, Abdo
Approval of Minutes
Moved by Bell and seconded by Bertholf to approve the minutes from the August 6, 2025
Joint Water Commission (JWC) Meeting. Upon a roll call vote the following voted in favor:
Schuchman, Bell, and Bertholf. The following voted against: None. Motion carried.
Approve 2026 General Fund Budget
Moved by Bell and seconded by Schuchman to approve the 2026 General Fund Budget,
Resolution #25-01. Upon a roll call vote the following voted in favor: Schuchman, Bell, and
Bertholf. The following voted against: None. Motion carried.
Approve 2026 Capital Improvement Program (CIP) Resolution #25-02
Moved by Bell and seconded by Bertholf to approve the 2026 CIP Budget, Resolution #25-02.
Upon a roll call vote the following voted in favor: Schuchman, Bell, and Bertholf. The
following voted against: None. Motion carried.
New Hope Water Tower Altitude Valve Vault Lining
Moved by Bell and seconded by Bertholf to approve Summit Infrastructure to apply polyurea
coating to both New Hope water tower valve vaults at a total cost of $28,015.00. Upon a roll call
vote the following voted in favor: Schuchman, Bell, and Bertholf. The following voted
against: None. Motion carried.
Joint Water Commission,
September 3, 2025
Page 2 of 2
TAC Update
Staff provided an update from the August 21, 2025 TAC Meeting.
Adjournment
Chair Schuchman adjourned the meeting at 1:44 pm.
ATTEST:
Carrie Nelson, Recording Secretary Chair Noah Schuchman
Joint Water Commission Memo
October 1, 2025
Agenda Item #3
Approve Professional Service Agreement with Bolton & Menk for Financial Assistance Services
Prepared by
Tim Kieffer, Golden Valley Public Works Director
Summary
The Joint Water Commission (JWC) approved a contract with Bolton & Menk to provide a
feasibility report for watermain replacement on Douglas Drive. This was in response to
Hennepin County proposing a full-depth reclamation project on Douglas Drive from Medicine
Lake Road to West Broadway.
The Technical Advisory Committee (TAC) has been exploring funding options for the
replacement project. One option is requesting funding from the State Capital Budget, and the
other is the Drinking Water Revolving Fund. Both options require the JWC to submit
applications. The TAC is proposing to have Bolton & Menk prepare the submissions on behalf
of the JWC.
Financial Or Budget Considerations
The cost to prepare the application for the State Capital Budget request is $8,000. The cost to
prepare the application for the Drinking Water Revolving Fund is $5,000 for a total of $13,000.
Attachment
Bolton & Menk Proposal for Financial Assistance Services – Douglas Drive Watermain
Replacement
Recommended Action
Motion to approve professional service agreement with Bolton & Menk for Financial Assistance
Services.
September 22nd, 2025
Tim Kieffer
Public Works Director
City of Golden Valley, MN
Re: Proposal for Financial Assistance Services
Joint Water Commission – Douglas Drive Watermain Replacement
Dear Mr. Kieffer:
Bolton & Menk is pleased to offer strategic financial assistance services to support the Joint Water
Commission’s infrastructure planning and funding efforts. Our proposal includes two key tasks
designed to maximize funding opportunities and streamline application processes for upcoming
fiscal years.
Task One: FY2026 Capital Budget Request Preparation
Bolton & Menk will:
· Draft a resolution for all three JWC communities.
· Complete all required application documents.
· Provide step-by-step guidance for submitting the FY2026 Capital Budget Request to Minnesota
Management and Budget.
Deliverable Deadline: October 17, 2025
Estimated Cost: $8,000
Task Two: Funding Opportunity Analysis & Implementation Plan
Bolton & Menk will:
· Develop a comprehensive application strategy and timeline for the FY2027 Drinking Water
Revolving Fund (DWRF) Project Priority List and Intended Use Applications.
· Evaluate the City’s eligibility for DWRF affordability grants.
· Identify and advise on additional funding sources that may support the project.
Deliverable Deadline: October 31, 2025
Estimated Cost: $5,000
JWC Financial Assistance Services
Page: 2
To support this analysis, the City will provide:
· 2022–2024 Financial Reports
· 2024–2025 Water Budget
· Amortization schedules for water system-related debt
· 2024 Water Connection and Sales Data
Bolton & Menk is committed to helping the Joint Water Commission secure critical funding and
navigate complex application processes with confidence and clarity. If in agreement of the proposed
services, please sign and return the proposal letter and we will get started on this effort right away.
We look forward to partnering with you on these important initiatives. Please don’t hesitate to
contact us if you have any questions regarding this proposal.
Sincerely,
Bolton & Menk, Inc.
Mitchell Hoeft, P.E.
Principal Engineer – Trenchless Services
JWC Representative Signature
Joint Water Commission TAC Meeting
Friday, September 19, 2025, 10:00 AM
1) Towers
a) MLR tower
i) Commission approved waterproofing pit.
ii) Parts in Connex boxes. Plan to move parts back to tower.
b) North Tower
i) Commission approved waterproofing pit and replacing electrical components.
c) Golden Valley
i) Replace in 2028/2029.
2) Projects
a) Pumphouses (MCC - motor, pump, VFD replacements at both pump houses)
i) Pumps and motors removed.
ii) GV (pump #4)
(1) Xcel shutdown and removals scheduled for 9/22.
iii) Crystal construction in 2025/2026 (pump #3)
(1) Need new pump.
(2) Took more measurements.
(3) After the MCC project is complete, the effluent meters along with 3 valves will be
replaced. Have meters on site.
b) GV Effluent Pit
i) Assess the condition of the existing structures when time allows. 2026 project.
3) Reservoirs
a) Golden Valley
i) MPLS installing a 48” valve to isolate intake 1 and 2 in case of emergency. Scheduled 9/22.
b) Crystal
i) Drain down and perform in-person inspection while pumphouse is down spring 2026.
4) SCADA
a) Jose scheduled a meeting with Total Control on 7/17 to discuss SCADA security. Still in progress.
5) Security
a) Recommended security upgrades at all JWC properties which included cameras and door fobs.
Will be done after the MCC project. Schedule for 2026. Access coordination in progress.
b) Commission approved cameras and door Fobs for North and South Towers. Waiting on
contractor.
c) Door security – Jess will discuss door security with John and follow up.
6) Valve replacement.
a) GV
i) 18” @ Olympia and Louisiana Ave – Work will occur once the pump house is online.
ii) Golden Valley Rd (x2) 24” - Within Three Rivers trail project limits. Spring 2026.
b) Crystal
i) Crystal pumphouse (x3). Waiting for risk assessment. Work may occur in 2026.
7) Miscellaneous
a) Emergency Well – Final payment was made in 2024. No collections have been reported in 2025.
There is $107,803 in surplus. Ordinance does not specify what to do with the remaining
balance.
i) Wait for comprehensive assessment study to be done to determine next steps. TAC proposes
looking for a suitable site in Golden Valley.
b) Douglas from Medicine Lake Road to Broadway – County will be replacing pavement (ADA in
2026 and pavement in 2027. 3 miles of reclaim.)
i) Bolton & Menk feasibility study approved by Crystal council 3/18
(1) Open cut is the preferred option.
(2) Install 24” main throughout, eliminate 16”.
ii) Funding Options – State Bonding Request and MDH loan/grant (PPL List).
c) Asset condition assessment – Get a quote for doing rate adjustment recommendations for JWC
system. Jesse to reach out to HDR to provide an update.
d) Brian Noma (MDH) wants to come to a TAC meeting and discuss public outreach.