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agenda packet AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber Wednesday, February 6,2008 6:30 p.m. The Council may consider item numbers 1, 2, 3, 4, 6 and 7 prior to the public hearings scheduled at 7:00 p.m. 1. CALL TO ORDER A. Roll Call B. Presentation of Citizen Commendation Award to Darrell Brandt C. Center for Energy and Environment Presentation PAGES 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. PUBLIC COMMENT (OPEN FORUM) 4. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - Executive Session Statement - January 8, 2008 and City Council Meeting - January 22, 2008 B. Approval of Check Registers: 1. City 2. Housing and Redevelopment Authority C. licenses: 1. Rental Property 2. Solicitor's License - Front Step Marketing Incorporated for Allied Waste/BFI 3 Gambling License Exemption and Waiver of Notice Requirement - Capable Partners, Inc. D. Minutes of Boards and Commissions: 1. Board of Zoning Appeals - December 18, 2007 2. Environmental Commission - November 26, 2007 3. Open Space and Recreation Commission - October 22, 2007 4. Envision Connection Project Board of Directors - December 20,2007 E. Bids and Quotes: 1. Sweeny Branch of Bassett Creek and Duck Pond Stabilization and Maintenance - Bids a. Authorization to Sign Contract with Quiring Excavating, LLC. b. Authorization to Sign Contract with WSB & Associates Inc. F. Approval of Human Rights Commission By-Laws Revision for Monthly Meetings G. Annual Election for 2008 Insurance Policy 08-6 H. Support for Funding Request by Five Cities Senior Transportation Project from 2008 Consolidated Pool - Urban Hennepin County Community Development Block Grant Program 08-7 5. PUBLIC HEARINGS 7:00 PM A. Public Hearing - Ordinance #395 - Conditional Use Permit 08-121 - 9400 Golden Valley Road - RHT Office, Applicant 6. OLD BUSINESS 7. NEW BUSINESS A. Announcements of Meetings B. Mayor and Council Communications 8. ADJOURNMENT GUIDELINES FOR PUBLIC INPUT A copy of the agenda packet is available for the public's review prior to the Council Meeting at: 1) City Hall, City Manager's Office, from 8:30 a.m. to 4:30 p.m. beginning the Friday before the meeting; and 2) Golden Valley library, Reference Desk, 830 Winnetka Avenue North, beginning the Saturday before the meeting. A copy of the agenda packet is retained on file in the City Manager's office. The agenda cover sheet is also available on the City's web site - www.ci.qolden-valleV.mn.us. If you wish to be placed on the mailing list to receive mailed copies of the agenda cover sheet or have any questions regarding the agenda, please call Judy Nally at 763-593-3991. Comprehensive Plan Amendments, Conditional Use Permits, Rezonings, Planned Unit Developments (PUD), Subdivisions (platting), and City Code Zoning Text Amendments A. Pre-hearing Presentations: 1. Council will bring on the table for consideration. 2. Applicant will make presentation. 3. Planning Commission Member or Staff will present the Commission's recommendation. B. Public Hearing: 1. The Mayor may ask people to identify how many wish to speak at the hearing. 2. If there are many people who wish to speak, the Mayor may set a time limit for statements. Groups are encouraged to use spokespersons, who will be given longer for presentations. 3. Give full name and address c1earlv for the record when speaking. 4. Address all questions to the Mayor. The Mayor will then determine who will answer them. Questions will be answered when all persons have had a chance to speak. 5. No one will be given an opportunity to speak a second time until everyone has had an opportunity to speak initially. Please limit second presentation to new information and not rebuttals. 6. There will be no straw votes of people present. These are not helpful to the Council because they do not reflect total community sentiment. 7. At the close of the public hearing, the Council will debate the issue. Improvement Hearings A. Pre-hearing Presentations: 1. Staff will describe proposed improvements. 2. Citizens petitioning for improvement will be asked to describe their request. B. Public Hearing: 1. The same procedure will be followed as outlined above (B), except that voting for improvements requires differing majorities for approval depending upon the circumstances of the project. The voting requirements will be explained at the meeting. Testimony at a public hearing is one additional form of information that the City Council considers when making a decision. Your opinions, comments, and questions are welcomed and encouraged. Those persons unable to attend a meeting may send written correspondence to the City Council at City Hall. The City Council needs your participation to make the best decision for our community. r This document is available in alternate formats upon a 72-hour request. Please call 763-593-8006 (TIY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette,etc. Public ~U~Y Me 0 Police Department 763-593-8079 I 763-593-8098 (fax) Executive Summary For Action Golden Valley City Council Meeting February 6, 2008 Agenda Item 1. B. Presentation of Citizen Commendation Award to Darrell Brandt Prepared By Stacy Altonen, Police Chief Deputy Chief Roger Johnson Summary On January 9, 2008, Mr. Brandt observed a suspected burglar in a residential area of the City. He followed the burglar from the scene of the crime, informing the police dispatcher of the burglar's physical description and changing location, until Golden Valley Police Officers arrived and took the suspect into custody. Without his assistance the burglar would have escaped the area and the crime may have not been solved. On behalf of the Police Department and the City of Golden Valley, I am presenting to Mr. Darrell Brandt, the Golden Valley Police Department Citizen Commendation Award in appreciation for his courageous actions and assistance during this incident. P:~U~y M ra dum Fire Department 763w593-8055 I 763-512-2497 (fax) Executive Summary For Action Golden Valley City Council Meeting February 6, 2008 Agenda Item 1. C. Center for Energy and Environment Presentation Prepared By Mark Kuhnly, Chief of Fire & Inspections Summary Kristin OeGrande from the Center for Energy and Environment will make a presentation on the home advisory and financial services they provide. The presentation will also include a summary of the services they provided to Golden Valley residents during 2007. alley Me orandum Finance 763~593~8013/763~593~8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 6, 2008 Agenda Item 4. B. 1. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of check register for various vendor claims against the City of Golden Valley. Attachments Loose in agenda packet. Recommended Action Motion to authorize the payment of the bills as submitted. I alley Moran m Finance 763-593-8013/763-593.8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 6, 2008 Agenda Item 4. B. 2. Approval of Housing and Redevelopment Authority Check Register Prepared By Sue Virnig, Finance Director Summary Approval of check register for various vendor claims against the Housing and Redevelopment Authority. Attachments Loose in agenda packet. Recommended. Action Motion to authorize the payment of the bills as submitted. Public JI~y orandu Fire Department 763-593-8055/763-512-2497 (fax) Executive Summary For Action Golden Valley City Council Meeting February 6, 2008 Agenda Item 4. C. 1. Rental Property Licenses Prepared By Becky Perkins, Office Clerk Summary As per City Code, some businesses are required to be licensed by the City. Listed below are the License Number, Applicant, License Type and Fee of those who have submitted an application for approval. #3063 #3064 #3079 #3062 #3057 #3058 #3059 #3060 #3061 Mayfair Apartments 5307 Circle Down Rental Property $100.00 Mayfair Apartments 5311 Circle Down Rental Property $100.00 Valley Village Apartments 600 North Lilac Drive Rental Property $100.00 Valley View Apartments 6543 Golden Valley Road Rental Property $100.00 Valley View Apartments 6541 Golden Valley Road Rental Property $100.00 Valley View Apartments 6539 Golden Valley Road Rental Property $100.00 Valley View Apartments 6537 Golden Valley Road Rental Property $100.00 Valley View Apartments 6535 Golden Valley Road Rental Property $100.00 Valley View Apartments 6533 Golden Valley Road Rental Property $100.00 #3042 #3042 #3043 #3044 #3041 #3065 #3080 #3092 #3038 #3054 #3053 #3052 #3051x #3055 Trentwood Apartments Rental Property 9210 Golden Valley Road Provisional Repair double doors on detached garage by April 30, 2008 $340.00 Trentwood Apartments 9200 Golden Valley Road $220.00 Rental Property Trentwood Apartments 9140 Golden Valley Road Rental Property $340.00 Trentwood Apartments Rental Property 9240 Golden Valley Road Provisional Repair double doors on detached garage by April 30,2008 $340.00 Rental Property $340.00 Trentwood Apartments 9110 Golden Valley Road Golden Valley Road Apartments Rental Property $520.00 6200 Golden Valley Road Provisional Possible sale of property for redevelopment in 2008. License provisional March 31, 2009 Copacabana Apartments 1725 Lilac Drive North $590.00 Rental Property Valley Creek W. Apartments 1370 Douglas Drive Rental Property $100.00 Southwirth Apartments 501 Theodore Wirth Parkway Rental Property $1,300.00 Douglas Drive Apartments Rental Property 1400 Douglas Drive North Provisional Roof needs replacement by June 2, 2008 $280.00 Douglas Drive Apartments Rental Property 1450 Douglas Drive North Provisional Roof needs replacement by June 2,2008 $220.00 Douglas Drive Apartments Rental Property 1500 Douglas Drive North Provisional Roof needs replacement by June 2,2008 $270.00 Douglas Drive Apartments Rental Property 1600 Douglas Drive North Provisional Roof needs replacement by June 2, 2008 $210.00 Calvary Center Apartments 7650 Golden Valley Road $740.00 Rental Property Hey M m ra City Administration/Council 763-593-8002/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 6, 2008 Agenda Item 4. C. 2. Solicitor's License - Front Step Marketing Incorporated for Allied Waste/SFI Prepared By Carol Sroermann, Administrative Assistant Summary As per City Code, any individual or group intending to go door-to-door within the City selling products, taking orders or soliciting for business or donations must be licensed by the City to do so. Attachments Peddler/Solicitor License Application (2 pages) Recommended Action Motion to approve the solicitor's license for Front Step Marketing Incorporated for Allied Waste/SFI. Application and fee must be submitted to the City Manager's Office the Wednesday prior to the City Council Meeting. Council Meetings are normally held the first and third Tuesday of each month. PEDDLER/SOLICITOR LICENSE APPLICATION , TO: Golden Valley City Council Fee Paid: $ SO. 00 7800 Golden Valley Road Number. of Persons: f . ' Golden Valley, MN 55427 Type of License Requested: ~t25 . Enclose the sum of $ SO fa> for r (number) peddlers/solicitors as required by City Code of the City of Golden Valley and have complied with all the r~uirements ot sajd Code ,necessary for obtaining this license. ~ ~,!,"+61r: fl ~ 6. rKt.fI'11 , / ,,~ , ~liett 0Gt.bk/t3Pf Ir~A ~ l1wd wts-k $ertltce. (Business or Individual Name to be Licensed) ^ W ~ Pi r cloJ, t;k. ~(r;e. t14AJ 5S5'f (Address, Including Ci y, ate and Zip Code) f9s~ f1tft - S}CO ~ne Number, intding Area Code) NOW, THEREFORE, ~Gt--I/t' __ M...-~kt\.-~ +Ovt- hereby makes application for the : (Applicant Name) ~ ~ thro gh 6/30/.fEisubject to the conditions and provisions of said City Code. C Q~ 3()27~~~~Oc( (Photo ID Verification) REQUIRED LICENSE INFORMATION :~izant (IT 'f)r~~ilom 2Z~ ~ Address 7~%' P;~LiM~ ~g,m1r1U#tU S5.3</t (Include City, State and ip Code) Telephone Number (including area code) '6Y-O Date of Birth (if an individual) Business Name of Applicant J'K Address Define Business Proprietorship, Par!nership, etc.; State of Incorporation) Description of goods or services for sale (include prices) or indicate if soliciting donations. If more space is needed, attach additional sheets (be specific):. lro&,^- - It.r!~~\ - ..::1 a.rrlw~ fe.. .5e.-ro'k . NOTE: If the products for sale are changed or modified, you must give the City complete information regarding such change or modification. If the Peddler or SOIiCitOl!tt so en~t ~umt~ 7n organization, supply: ~\ Iktl w~f[ ~ P I Name of Organization Address of Organization ~ (Include City, State and Zip Code) Telephone Number (Including Area Code) t>~ Define Business ____ List the names and addresses of EACH person who will be peddling or soliciting on behalf of said organization in the City, or, in the alternative, the name, address and telephone number or numbers where a responsible person of said organization will maintain a list of na s and a dresses of all persons enga ed in eddling or sol" iting in the City: ~ ~ (j - ,. (If more space is needed, attach additional sheets) STATE OF of ~~a~!~ /1Ie - being first duly sworn, depose and say that all the f, regoing information is true to his/her own knowledge except as to matters therein stated on in ation and belief, an as to such m tters, he/she believes them to be true. JUDITH A. NALLY NOTARY PUBLIC - MINNESOTA My Commission Expires Jan. 31,2010 l alley m City Administration/Council 763-593-8006/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 6, 2008 Agenda Item 4. C. 3. Gambling License Exemption and Waiver of Notice Requirement - Capable Partners, Inc. Prepared By Judy Nally, Administrative Assistant Summary The Vision and Mission of Capable Partners is to create a Twin Cities based non-profit organization of sport persons whose mission is to volunteer their time and talents to provide hunting, fishing, and related opportunities for the physically challenged. As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 3D-day waiting period. Attachments Application for Exempt Permit (2 pages) Recommended Action Motion to receive. and file the gambling license exemption and approve the waiver of notice requirement for Capable Partners, Inc. FeD, 1 ' 2008 3 : 3 0 AM No,3186 p, 2 "'Inn_at" Lawful Gamblintl LG220 Ap llcatlon for Exem t Permit An -xempt permit may be IlIUecliD a nonprofit orgl!lniation ihat · conducltlllWful 51mbling 01'1 five or fewer days, and · awarda 1...1tI8n $50.000 in prize. during a calendar year. REC'O J AN 2 9 200r Page 1 of 2 6107 For Board UN Only Ch...U' Fee Is 50 for each event $ ORGANIZATION INFORMATION Organi~on name LA i::.\ ?W\.-\- ~.V' s ~ T~ of nonprofit org.nI1l:.ion. Check ( ) one. o Fraternal 0 Religioua 0 Vetetans i1ing address Previous gambling permit number II ~ County ~M..i.. Daytime phone number '-2.--4 - 4~~ ATTACH A COPY OF g,e OF THE FOLLOWING FOR PROOF OF NONPROFIT STATUS ~~rnonproftto~an~8tion SteteJZip Code ~~u' * 00 not attach a sales tax exempt 9taU or l'ederll ID employer numbers IS they II'e not proof of nonproftt 9tat\ls. _ NonprofttArllcl.. of In corpora lion OR. uumntCertltluatt ofGoocIS.ndlng, Don't have a copy? Thi5 certificlllte must be obtained e.ch year from: S~ry of S.. Bu$lne.. Servlcee Dlv., 180 State Offtce Building, St. Paul, MN 55155 Phone: 651-296-2803 _ Intll",.t Anenue Bervlce -IRBlncoma tax exemption [101 (g)] letter In your organllltlon" n'IM. Don't have a copy? To ob1lln I copy of your r.....1 jnl;lOme 'lax exempt l&tIer, .nd your federal I 0 number and the date your orvanization iliitl.lly applied for tax exempt au iD: IRS, P.O. Box 2508. Room 4010, Clnclnnl1l,OH 45201 _lnttm.1 "-Vtnu. Strvlct - Afftllatlt of nallonal, Ita1ewIde. or In.maUon" parent nonproftt organization (cmarter) If your organIzation falla under a parent organimon, ettach copies of bd1 of the following: e. IAS letter Showing your P8nmt organitation is a ragist81'8d nonprofit 501 (c) organizatIon wl1tl a group ruling b. the charter or '''r from your parent organization recognizing your organlmtion 85 II subordina1B. _1nt8mal Revenue hrvlce - proof prevloullyaubmltt8d tD Gmnbllng Control Board If you preVlowly submitted proof of nonprofllntue from the Intemal Reven\JII SBrviCli, no attachment 'e required. GAMBLING PREMISES INFORMATION .. aambllng ...lpment for pull-tabs, t1pboards, paddlewheels, and bingo (bingo paper/ hard carcls, and bingo number selection device) must be obtained rrom a dlSb1butor licensed by the Gambling control Board. To "net it licensed dlstrlbulXll', go to www.gcb.stllte.mn.us and ell'" an Ust of Ucensed DIstributors, or call 651-639-01076. FeD. 1. 2008 3:30AM No.3186 P. 3 LG220 Application for Exempt Permit LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT If the gambling premises Is within cltv limits, If the .mbling prem_ i. Iacated in II kMnshlp. bath the city mUlllt sign this IIppllc;atlon. the county anet township must sign this application. Check (oJ) the actlon that the city I. biking on Ch.. ("'> .,. aotion that:", oounty It taking on ......1. application. this .ppllGdon. ~The application Ia acknowledged with no waitil'lS ptriod. _The appllca1ton I. acknowledged with no waiting pertod. _The applic:8lion i8 .....owledS.d with a 30 dlY waiti'1g _ Th., . applkllltion i8 acknowlsclged . with a 30 de.r mitins Period and allows the Board 11:1 IlfI8UfI a -rmlt afbtr 30 period, and allowa the Board to ..... a permit aftltr 30 . ~ ~~ dav- (SO days for a 1. cllII city). T..... I'~ . d . d _ mlO epp I....uon IS en... _The appRcallon Is denied. Print clty nal'nt (#C!dffl Vtf /Itl Pilge 2 of 2 8107 Print county name on bell," of tht county, I ,cknowItJdgti this lipp6t;etic1I. Signature of COlJnty peraonnel receiving application Titl, Date '---1_ TI1I. TOWNSHIP; On beh8lfofthe toWnatt/p,1 ackttDwitJdg. tfI.tthe Olf1lnlz.tJon I. .pplyJng fer 'Xfllnpt..d g,trrbRng .Gtlvtly within the tovmlhlp lIm1fa. IA townehlp h.a no atitutory authority to approve or~ny an appliGltlon [Mlnnnota SIItute 349.213, 1Ubcl. 2)) Print township name Signature of townlhip offiGial aoknowled;ing application Title Oa. ---1----1. CHIEF EXECUTIVE OFFICER'S SIGNATURE The InferntBtiQn pfOvided in !hie Ipplicltif1ll fa the tfnflm:lel report will b. completed Imd ",turn .te to tire b.at of my krlond;e. , "clr.nowfedge that 'hin 30 dlY' of the dste of our gambling 8ctivity. Date 1 ,J.feJ O~ Financial Nport Ind rtlOordkMplnll required A finanoialreport form and Instruction. will be ..nt with your pem1lt Wlthln 30 ~ya of the acllvlty ~tet complete and l'Itum h finanGAtl report form 1D 1I1e Gambling Control a~rd. Q"....on.? CtllI the UCleneing Seellon of !he Gambling Control Board at 05' -639-4076. Chlefl)(ecutlveoffjce~88ignature Complete an .ppllcallon for each gambing aotivity: · one day of glmblin; activity · two or mOI1l con.~tiv, day. of gIImb1in; activity · .ach day a l'Iffte drawing Ia held '.nClappllcatlon witt'!: · . OOPY of your proof of nonprofit .tatu., and · $50 appliOllltion 1M for ,ach event. Make chtok PlYllbl, to "Sla18 of Mlnnnota." To: Gambling Control Board , 711 Wnt County Road e. Sl.Iite 300 South Rowville. MN !5!5,,:3 DatI pIIvIoy. Thls tonn wi! be I\'8de avall8b1e in .lImllllve fonYBt o.e. liege pMt. BraiI8) upon requeet. Thlll'lformlllDn requesIIId on this fonn (Ind 8ny IllaGhlTllnlll) wi. bI u..d by tha Oilrnl:lllng Control bid (Board) to dlJtemin8 your qlllllblbna10 be IrivoI\A)d n IIwfuI galrilllrO acllvllllln Mlnn8IOla. You Nve the rlght 10 re1uae to IIUppIy !hi ~foJTNtbn ..~ hoMvar. If you ntfuIe to supply IIiB id'ormIIkln, the 808rd may I'd bllIb., to deltnnine your qlllltlc8tlonf and. at a conuqU8llGe. may .... to IuuI you I pemt, If you IIIpp1y thl Infomwtlon .-qUHtltd, !hi Solid will III IbII to pracllS your Ippllcllon. Your MmlII'ICIIIld)'lOlll' oraanlzallon'a n8rr. IInd 1Idcl_ will bI pWlIIc InformItIon v.t-n NCeIved by !he bid. All !hi oIhIr InformItIDn you pn:MdI wll be plllal8 clIlta unit till Bani ... your parrnIt. IMlen the Boan:l iIiuw )'011' permL III of thl Infomw1lcn prl)VIded 10 the Bow INiI beGolTll publb. If'" Bo8RI dote not IMue a perrrit, III Inrorma1lon provId4HI rol'Flllnl prI\Illte, wIIh \he eKCeption of Yllur rlIII1I ancl yaur organlldon's rami_ add... v.tl1Ch oM1I remain pWllc. PrtvaI8 data are available to: Board mII'I'DIlS, Boartl et&tr Wl'I08e work rlqulrw IGIlIIS to the tnro~n; Mil....... Dlp8rtrnent of PublIa 8Aflatyj A1tomey Gen.,.I; Cllmn'inionelll al1dmlnlllnlllon. F1nllllGl, and RMn.IG; I.egle/atlYeAuditor. naIIonIl ancIlnlillllllonll QIlImbllng IqIliBtory IIgIncIH: Iny_ pwsUlllt to 00l.It order, 0Itl6I' Indivicblllllind lI(leneiMI that II" speclllcllly lUIho_d by .. 01' ftM:IIllIIIlaw to haVI IICICllIII \0 the information: indMck.lllllllllll a;endIs fDr which taw 01' IlgaI arder IUlho... a new lIII8 or 8hllriI; of InI'oll'lWllon IIIiIr thII. NolIce WIllS pven; and I~ IMIh YDUr CllMent. Minutes of a Regular Meeting of the Golden Valley Board of Zoning Appeals December 18, 2007 A regular meeting of the Golden Valley Board of Zoning Appeals was held on Tuesday, December 18, 2007 at City Hall, 7800 Golden Valley Road, Golden Valley, Minnesota. Chair Boudreau-Landis called the meeting to order at 7 pm. Those present were Members, Boudreau-Landis, Morrissey, Nederveld, Sell, and Planning Commission Representative Kluchka. Also present were Planning Intern Joe Hogeboom and Administrative Assistant Lisa Wittman. I. Approval of Minutes - November 27, 2007 MOVED by Sell, seconded by Morrissey and motion carried unanimously to approve the November 27,2007 minutes as submitted. Kluchka abstained from voting. II. The Petitions are: 7850 Olympia Street (07-12-31) Tabatha & Rich Patterson, Applicants Request: Waiver from Section 11.21, Subd. 1 O(A)(1) Front Yard Setback Requirements . 8 ft. off the required 35 ft. to a distance of 27 ft. at its closest point to the front yard (south) property line. Purpose: To allow for the construction of a deck. Request: Waiver from Section 11.21, Subd. 10(A)(3)(a) Side Yard Setback Requirements . 8 ft. off the required 15 ft. to a distance of 7 ft. at its closest point to the side yard (south) property line. Purpose: To bring the existing screen porch into conformance with setback requirements. Request: Waiver from Section 11.21, Subd.11(A)(1) Detached Accessory Structure Location Purpose: To bring the existing garage into conformance with setback requirements. Minutes of the Golden Valley Board of Zoning Appeals December 18, 2007 Page 2 Hogeboom explained that the applicants removed an existing front yard deck and began construction of a new deck on the front of their home that encroached into the front yard setback area. He noted that the applicants were issued a stop work order because they began construction without a building permit. He stated that the hardship noted by the applicant is the fact that their front door is four feet off the ground so they need stairs or some type of landing to gain access to the house. Hogeboom stated that the applicants are also requesting variances for the existing garage because it is not located completely to the rear of the home as required and for an existing screen porch because it is located too close to the side yard property line. Hogeboom noted that he received a phone call from a neighboring property owner voicing her support of the requested variances. Nederveld asked if the applicants would need a variance if they built the proposed new deck in exactly the same location as the one that was torn down. Hogeboom stated yes, because the deck that was removed was also built too close to the front yard property line. Nederveld asked if the applicants were to build an open front porch if the front setback requirement would be the same. Hogeboom explained that an open front porch could be built to within 30 feet of the front yard property line but at this point, the applicants are not proposing to build a roof over the deck. They have indicated that they are planning on building a roof over the proposed deck sometime in the future. Nederveld asked if the applicants are going to have to come back to the Board of Zoning Appeals when they decide to put a roof over their new deck. Hogeboom said he didn't think the applicants would have to come back to Board of Zoning Appeals in the future if they decide to add a roof over the deck. Rich Patterson, applicant, said they are trying to improve the look of front of their home. T abatha Patterson explained that they are first time homeowners and they got advice that led them to believe that they wouldn't need a building permit to remove the existing deck and replace it with the new one. She referred to the screen porch that also requires a variance and stated that it wasn't built properly so their plan is to remove it and construct a patio in its place. Sell asked the applicants if they have a contractor. Rich Patterson said they've hired a contractor that can install the proper footings underneath the deck and finish building the deck. Sell said he thinks the applicants inherited a number of problems when they purchased this property. He said he has no problem granting the variances for the existing garage and screen porch but he does have some concern about the front deck encroaching into the front yard setback area. Nederveld suggested addressing the variance requests one-by-one. Minutes of the Golden Valley Board of Zoning Appeals December 18, 2007 Page 3 MOVED by Sell, seconded by Nederveld and motion carried unanimously to approve the waiver from Section 11.21, Subd. 11(A)(1) Detached Accessory Structure Location to bring the existing garage into conformance with setback requirements. Nederveld questioned if the Board should grant a variance for the existing screen porch if it is the applicant's intention to remove it. Sell said he thought it would be better to bring the non-conforming screen porch into conformance. MOVED by Sell, seconded by Morrissey and motion carried unanimously to approve 8 ft. off the required 15 ft. to a distance of 7 ft. at its closest point to the side yard (south) property line to bring the existing screen porch into conformance with setback requirements. Nederveld said he agreed that the applicant's plans for the new front deck have aesthetic appeal but the Board can not factor that into their decision. He said he's not clear about the hardship in this case and that he might feel better about the proposal if the new front deck were replacing exactly what was there. Morrissey said she feels okay approving the variance request for the front deck because it won't protrude any further into the front yard setback than the previous deck did. Boudreau- Landis agreed and said he is also okay with the proposal because the new deck doesn't protrude any further into the front yard setback area than the old deck; it just spans the front of the house. Nederveld agreed that the proposed new deck would be continuing along the same plane as the old deck. Sell suggested a condition of approval requiring that the front porch never be enclosed or converted to living space. Kluchka suggesting putting limitations on the size and/or mass of the deck. Morrissey said she didn't want to deny the applicant's the right to come back in the future to ask for variances. Morrissey questioned if another variance would be required if the applicants decide they do want to enclose the front deck in the future. Rich Patterson said they have no plans to enclose the deck/porch. MOVED by Sell, seconded by Morrissey and motion carried unanimously to approve 8 ft. off the required 35 ft. to a distance of 27 ft. at its closest point to the front yard (south) property line to allow for the construction of a deck. III. Other Business No other business was discussed. IV. Adjournment The meeting was adjourned at 7:45 pm. GOLDEN VALLEY ENVIRONMENTAL COMMISSION Regular Meeting Minutes November 26,2007 Present: Commissioners Anderson; Baker; Chandlee; Hill; Pawluk; St. Clair. Also present were AI Lundstrom, Environmental Coordinator; Jeannine Clancy, Public Works Director and Lisa Nesbitt, Administrative Assistant. 1. Call to Order Pawluk called the regular meeting of the Environmental Commission to order at 8:55 pm. 2. Approval of Joint Meetina Minutes - September 24. 2007 MOVED by Hill, seconded by Anderson, and the motion carried unanimously to approve the minutes of the September 24,2007 joint meeting. 3. Approval of Meetina Minutes - September 24, 2007 MOVED by Hill, seconded by St. Clair, and the motion carried unanimously to approve the minutes of the September 24,2007 Environmental Commission meeting. 4. U.S. Major's Climate Protection Aareement Pawluk and St. Clair presented a draft resolution for the Commission to present to Council. Baker made a motion that the Environmental Commission adopt the resolution and forward it to the Council for their approval. Chand lee has a copy of the actual agreement that the Mayor needs to sign if the Council adopts the resolution. He will forward this to the Commission. Staff will review the resolution to make sure it meets the proper guidelines. The Commission will review again next month. Baker withdrew his motion. 5. Proaram/Proiect Updates Tabled until next month. 6. Commission Member Council Reports None. 7. Other Business None 8. Adiourn MOVED by St. Clair, seconded by Hill, and the motion carried to adjourn. The meeting was adjourned at 9: 1 0 pm. The next scheduled meeting will be on December 17,2007 at 7:30 pm. Hey OPEN SPACE & RECREATION COMMISSION Meeting Minutes Brookview Community Center Monday, October 22, 2007 7:00 p.m. I. ROLL CALL Present: Roger Bergman, Kelly Kuebelbeck, Anne Saffert, Jerry Sandler, Jim Vaughan, Rick Jacobson, Director of Parks and Recreation; Sheila Van Sloun, Park and Recreation Administrative Assistant; and Brian Erickson, Recreation Supervisor. Absent: Jim Johnson, Bob Mattison and Roger McConico. II. AGENDA CHANGES OR ADDITIONS No changes or additions. III. APPROVAL OF MINUTES - September 24,2007 Sandler made two grammatical changes. MOTION: Moved by Kuebelbeck and seconded by Bergman to approve the September 24th meeting minutes as corrected. Motion carried unanimously. IV. RECREATION REPORT - Brian Erickson Erickson reviewed summer programs with the Commission. He discussed numbers and gave details on new programs that were offered. He also said that this year again, he had a lot of returning staff. Kuebelbeck inquired on the fall soccer waitlist. Erickson explained that once teams are full, people are then ~Iaced on a waitlist. Erickson added that the registration deadline was August 10t . After the deadline, teams are formed and schedules are prepared, making is very difficult to add teams. He explained that he likes to have an even number of teams to eliminate bye's, which gives the participants more playing time. Kuebelbeck shared her frustration with the schedule for the Penny Carnival. She explained that those with small children on strict schedules have a difficult time with the current time frame. She suggested a few options. Erickson said he would review the options and look at possibly changing things for next year. Minutes of the Golden Valley Open Space and Recreation Commission October 22,2007 Page 2 V. RECREATION DEPARTMENT FEES Jacobson gave details on the fee resolution and increases for 2008. Vaughan asked if the Recreation Department offered scholarships. Jacobson explained that they do and that no one is ever turned down. MOTION: Moved by Vaughan and seconded by Saffert to accept the fees as proposed for 2008. Motion carried unanimously. VI. COMPREHENSIVE PLAN REVIEW The Commission first discussed the Park and Open Space map provided by Veronica Anderson from SEH Consultants. Discussion focused on defining the park/open space definitions on the map. Sandler asked each Commissioner for their feedback on the definitions. They all agreed that the map definitions should be the same as the definitions listed in the Comprehensive Plan. Changes to the map were discussed and a list compiled for Veronica Anderson to update. The Commission then went through the Comprehensive Plan and made appropriate changes that will be reflected in an updated version. VII. ADJOURNMENT MOTION: Moved by Bergman and seconded by Saffert to adjourn at 8:40 p.m. Motion carried unanimously. Envision Connection Project Board of Directors Meeting Minutes December 20, 2007 Present: Jim Heidelberg, Helene Johnson, Linda Loomis, Philip Lund, Dean Penk, Blair Tremere, and Luke Weisberg (GVCEF Representative) Absent: Marshall Tanick Staff: Jeanne Andre and guest, Mark Grimes The meeting began at 7:10 pm in the Council Conference Room. Presentation on the Comprehensive Plan - Planning Director Mark Grimes gave an overview of the history of comprehensive planning in the state and the process and schedule for the current Golden Valley update. The initial draft is nearing completion, at which point it will be publicized and public comment will be solicited. Eventually comments from surrounding communities will also be solicited before final approval by the Metropolitan Council and the City Council. Approval of Minutes Weisberg/Tremere moved to approve the minutes of November 15, 2007, as presented. Motion carried. Golden Valley Connects Outreach Communications Workina Group - Linda Loomis and Jeanne Andre reported that the Communications Working Group met on November 28. The main discussion at the meeting related to getting more folks involved and connected. The strategy suggested was a campaign to encourage community member to attend events by developing a community calendar for use by groups and/or individuals. The i-neighbors Web Site allows any member to enter calendar information, so it could be the platform for the calendar. However since bringing folks to this site has proved challenging, the group suggested linking the i-neighbor community calendar to the City's Web Site and using the list-serve function on the City's Site to email folks and remind them to review both the City and Community Calendar to find out about upcoming events. Laura Pugh volunteered to look into other platforms for the Community Calendar as the sign-in procedures for i-neighbors may discourage some folks from participating. The next meeting of the Communications Working Group has not been set. Concert in the Park MC coordination and Ice Cream Social - Jeanne Andre met with Sue Cook about the request to schedule the Social with a late July concert and rearrange the schedule for that event by inserting the presentation in the middle of the music. Sue has an upbeat, Golden Valley band in mind for this concert and she will try to confirm with this band shortly. Sue was also open to an event for the June 16 concert in cooperation with the American Legion or VFW, but Marshall Tanick was not at the meeting to report on the interest of the potential collaborators. Sue Cook suggested that better attendance at the Social would result if it is promoted in the spring Park and Rec brochure and on the refrigerator magnets produced prior to the Golden Valley Arts and Music Festival. Members agreed to recruit new volunteers to take the lead for the Social by the January meeting. Envision Connection Project Board of Directors Meeting Minutes December 20, 2007 - Page 2 Speaker's Bureau - Blair Tremere will have this subgroup meet to work on the sample presentation. He suggested that the Board or the Bridge Builders could be a preliminary audience and provide recommendations on the presentation. NametaQs - Jeanne Andre circulated the list of currently involved Bridge Builders for the group to review prior to ordering the nametags. Bridge Building Activities Quarterlv MeetinQ - Marshall Tanick was not at the meeting to report if he has secured the Public Safety Building as a venue and Police staff to provide a brief program for January 19. Jeanne Andre will contact Marshall to determine if he has made arrangements for January 19. If not, the Members recommended changing the date to February 9, which would be after the next Board Meeting. BridQe Builder Activities - Jeanne Andre inquired if there is news about whether a landscape plan has been prepared by MnDOT for submission by Dwight Townes before the December 31 deadline. No one had an update. FundraisinQ for BridQe Builder Activities and Criteria for Grants - Dean Penk reviewed the Bridge Builder Grant Outline 2007 document he emailed to Members, which was also available at the meeting. He explained that his emphasis was in setting the context for this venture and linking it to the Envision initiative more than developing specific grant criteria. The document does include the use of a non-profit 501 (c)3 organization and suggests a board and committee structure for the group. Luke Weisberg asked to use this document as a starting point to develop an overview of how the Boards of the Connection Project, Golden Valley Community Events Fund and the Human Services Foundation could collaboratively fundraise and carry out their respective missions under this umbrella. He will prepare a draft for consideration by the Board at its January meeting. Recruitment of Members to the Executive Board City Staff will include the Connection Project Executive Board on the list of Boards and Commissions used to advertise for volunteers. Board Members will continue to identify possible new members. Future Meetings The next meeting will be on January 24. Helene Johnson noted that she will continue to have a conflict with meetings on the fourth Thursday, every-other month. Jeanne Andre will prepare a list of proposed meeting dates in 2008 for discussion at the next meeting, with the option of meeting on either the third or fourth Thursday of the month. The meeting ended at 8:50 pm. Jeanne Andre Assistant City Manager alley Me orandum Public Works 763-593-8030 I 763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting February 6, 2008 Agenda Item 4. E. 1. a. Award Contract for Sweeney Branch of Bassett Creek and Duck Pond Stabilization and Maintenance Project No. 07-23 b. Construction Services Agreement Prepared By Jeannine Clancy, Director of Public Works AI Lundstrom, Environmental Coordinator Summary Award Construction Contract: Bids for the Sweeney Branch of Bassett Creek and Duck Pond Stabilization and Maintenance Project No. 07-23 were opened on January 22, 2008. The following sixteen bids were received and are listed as follows: Engineer's Estimate $262,785.00 $277,180.00 $290,720.00 $322,055.00 $319,780.00 $329,942.00 $326,968.00 $337,625.00 $372,832.80 $381,491.83 $384,960.00 $384,884.00 $402,352.00 $403,433.00 $555,480.00 $744,050.00 $428,480.00 Quiring Excavating, LLC. Nedeau Excavating, Inc. Frattalone Companies, Inc. Kevitt Excavating Forest Lake Contracting, Inc. Veit & Company, Inc. Jay Brothers Landwehr Construction, Inc. G. L. Contracting, Inc. Ironwood Companies, Inc. Visser Scraper Service Sunram Construction Park Construction Carl Bolander & Sons C. S. McCrossan Construction, Inc. Ramsey Excavating Co., Inc. Staff has reviewed the bids and found them to be accurate and in order. These bid amounts include stabilization of approximately 600 feet of creek bed of Bassett Creek and dredging Duck Pond, which was bid as an alternate. The bid alternate was in the amount of $50,000. Staff has met with the property owner of Duck Pond and is trying to obtain the appropriate easements to enter the property. If staff is not able to obtain the easements, then the work associated with Duck Pond may be deleted from the project at a later date by change order. Enqineerinq Services, Stakinq and Construction Observation: Staff has received a proposal from the consulting engineering firm of WSB & Associates, Inc., for engineering services, construction staking and construction observation for the remainder of the protect. The engineering services include development of the landscape plan and project management tasks related to completion of the project. The proposal includes a not to exceed amount of $64,780. Once the excavation and stream bank stabilization work has been completed, the landscaping work will be undertaken. This work will be done under a separate contract in order to allow the City to retain the services of a more qualified native landscape installation contractor. Funding The Bassett Creek Watershed Management Commission will reimburse the City for the cost of the construction as well as all engineering services provided by WSB & Associates, Inc., that are related to the project. Attachments Location map (1 page) Letter from Peter Willenbring, WSB and Associates, to Tom Burt and Jeannine Clancy dated January 28, 2008 (2 pages) Recommended Actions 1. Motion authorizing a contract with Quiring Excavating, LLC. in the amount of $262,785.00 for the Sweeney Branch of Bassett Creek and Duck Pond Stabilization and Maintenance Project No. 07-23. 2. Motion to authorize entering into a contract with WSB & Associates, Inc. for engineering services, staking and construction observation for the Sweeney Branch of Bassett Creek and Duck Pond Stabilization and Maintenance Project No. 07-23, in an amount not to exceed $64,780. ]~~ (] 0 T W', \ 2) ~~~ J~ Q~ I-tI) y 'Y~C' "II _ _~~ ~~ = . 1 ' = \ ~\; I : I' ~ ~., \ r' ~ / / ltl I ~;'0 .1.. .."\ ............!' I l,,~ f---'----J -('t r-._ f=-~=OD ........ '\ ~ :;:r /) ~>'j h J -, f \ \:.x- ------/.\ C _~II r- 0 T -.... 0 0 ~~ ~~:iF=\~\ :_l/7 ~~) ~~....~ - -~~ l--- .\,;p.!/' 0 u l ~ ru_. 0 ~" ~~ 0 '//:. 'D"" L.:J ./) ~ ~ )0[1 1-" -_ c...........--J~J 0 I Ii r-- j;i- ....-- "-I D r= / i~ D "loJ LIe \RD ~, t ~~ ]v ~ ~ I / ,~~ ~ \ ^' ;.J -it} ~/i' ,,$?.... -{I 7---",f<" W~ // '..~.;;;> \ Ii ,(13 .1 I- . . o Hey Print Date: 1/28108 Sweeney Lake Branch of Bassett Creek Sources:. C ty S Offl for Hennepm oun urveyors ce and Duck Pond Property Unes (2007). Stabilization and Maintenance Project 0 250 500 N A 1,000 Feel ~ WSB & Associates, Inc. Infrastructure I Engineering I Planning I Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 January 28, 2008 Mr. Thomas Burt, City Manager Ms. Jeannine Clancy, Public Works Director City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 Re: Construction Services Sweeney Lake Branch of Bassett Creek & Duck Pond Stabilization and Maintenance Project WSB Project No. 1773-00 Dear Mr. Burt and Ms. Clancy: As requested, we have prepared a listing of activities, and their associated costs, that need to be undertaken to provide construction services for the Sweeney Lake Branch of Bassett Creek and Duck Pond Maintenance and Stabilization Project as well as services needed to facilitate restoration of the area in the spring/summer of 2008. Activities to be completed as part of this work plan include the following: Task 1: Shop Drawing Review $2,100 Shop drawings provided by the Contractor will be reviewed for general conformance with the project's plans and specifications. Comments based on the review will be provided to the City and the Contractor for their consideration. Task 2: Construction Survey/Staking Construction staking will include the following: . Provide top of slope stakes for excavation limits. . Delineate clearing and grubbing limits. . Provide staking for pond and channel excavation . Provide staking for sheet pile structures $7,000 Task 3: Project Management/Field Engineering $15,680 Field engineering will be provided on an hourly reimbursable basis and will include the following: . Work with the Contractor in the field during construction to assure project is constructed consistent with the plans, specifications and perspectives of the City and residents. . Addressing requests for information from the contractor and the City throughout construction. . Attending weekly construction meetings for the project. . Calculating the quantity for excavation once actual elevations of the pond bottom have been determined. . Coordinating responses to permitting issues that may arise. Task 4: Field Observation $28,800 Field Observation will be provided on an hourly reimbursable basis and will include the following: . Providing on-site observation to provide reasonable assurance that all elements of the project are constructed in conformance with the plans and specifications. . Track quantities and develop partial pay requests for contractor during construction. Minneapolis I St. Cloud Equal Opportunity Employer K:\0/773-OOIAdmin\DocsILTR..const Services Work Plan /.23.08.doc Mr. Thomas Burt, City Manager Ms. Jeannine Clancy, Public Works Director January 28, 2008 Page 2 . Provide direction to contractor regarding limits to clearing and grubbing as well as areas where trees need to be protected. . Other duties as identified during construction. Task 5: Project ManagementlDesign Support! Field Observation for Restoration $6,800 The task associated with spring/summer 2008 restoration activities will be provided on an hourly reimbursable basis and will include the following: . Assist with the development of the plan and bidding ofthe project. . Provide construction observation associated with restoration activities to be completed in the spring/summer of2008. . Work with the Contractor in the field during restoration to assure project is constructed consistent with the perspective of the City and residents. . Attending the construction meetings for the project. . Calculating the quantity for plantings and fmish grading. Task 6: Record Plan Drawings $4,400 This task includes development of record plan drawings associated with construction for this project. This task also includes performing a field survey once work has been completed to document the location and elevation of the improvements. Notes provided by the Contractor, City, and construction observer, as well as survey data, will be used to create Record Plan Drawings for the completed project. Cost Estimate We propose to complete the work outlined above on an hourly reimbursable basis. Based on the proposed schedule and scope of the project, we estimate the work to provide Shop Drawing Review, Construction Survey/Staking, Project ManagementlField Engineering, Field Observation, Design Support, and Record Plan Drawings can be completed for a cost not to exceed $64,780. We appreciate the opportunity to provide you with this work plan and look forward to working with you. If you have any questions about this scope of work, please call me at 763-287-7188. Sincerely, WSB & Associates, Inc. Peter R. Willenbring, PE Project Manager I hereby authorize WSB & Associates, Inc. to proceed with the above-referenced work. Signature Date K:\OJ 773~OO\Admin\Docs\LTR-ConstServiceg Work Plan 1-23-08.doc Memoran m Police Department 763-593-8079 I 763-593-8098 (fax) Executive Summary For Action Golden Valley City Council Meeting February 6, 2008 Agenda Item 4. F. Approval of Human Rights Commission By-Laws Revision for Monthly Meetings Prepared By Stacy A. Altonen, Chief of Police Summary At the January 10, 2008 meeting of the Human Rights Commission, Commissioners expressed interest in revising the by-laws to meet on a regular monthly meeting schedule. Meetings are currently scheduled bi-monthly. Attachments Proposed Human Rights Commission By-Laws Revisions (6 pages) Recommended Action Motion to approve the revised Human Rights Commission By-Laws. DRAF-+ BY-LAWS OF THE HUMAN RIGHTS COMMISSION CITY OF GOLDEN VALLEY Article I: Mission Statement It is the policy of the City to encourage the establishment and development of equal opportunity and fair treatment of all individuals living, working, or traveling in and through the City without regard to race, color, creed, religion, national origin, sex, marital status, familial status, disability, status with regard to public assistance, sexual orientation, age or any other classification subsequently identified by the State of Minnesota. It is the duty of the Commission to advise and recommend to the Council as to matters of equal opportunity and fair treatment. Specifically it shall: A. Develop and recommend educational programs for dissemination and implementation of the policy herein stated; B. Recommend programs and procedures which further the policy; C. Identify and advise the City Council, on activities initiated by other public and quasi-public agencies regarding civil and human rights and participate as directed by the Council; and D. Review and report on specific matters as directed by the Council, including studies on community demographics and surveys on civil and human rights practices in the City. Article II: Membership A. Composition: A Human Rights Commission is hereby established, composed of eleven (11) members, who shall serve three-year staggered terms. The Council shall seek to have said appointments reflect the ethnic, cultural, religious and other diversity of the City. B. Appointments: The terms of all Board and Commission members shall be fixed and determined at the time of appointment. The Council shall appoint the members of all Boards and Commissions and may fill vacancies for unexpired terms. Members of Boards and Commissions shall serve until their successors are appointed. Appointments shall be made by the Council at its last meeting in April, effective May 1. C. Responsibilities: Each member is expected to attend at least one meeting per month in the evenings, and devote approximately five hours per month to Commission business outside of the meetings. Members will work in small groups on specific projects, and are expected to have an interest in human rights problems and issues as they relate to such topics as housing, employment, public accommodations, education and public services. D. Attendance and Rules: Each Board and Commission shall establish by~ laws, which must be reviewed and approved by the Council every three years. The Council has final authority regarding all by-laws. Boards and Commissions shall follow Roberts Rules of Order unless alternative procedures are established in the approved by-laws or in the City Code. A quorum shall be a simple majority of the membership and all recommendations shall require a quorum. No member shall serve as chair more than two years in a three-year period, except that service for less than a full year shall not be applied to this limit. If a member is unable to attend a meeting, that member should contact the staff liaison or secretary, who will inform the chair if a quorum cannot be attained and the meeting will be cancelled. The Council may establish an attendance policy for members to remain in good standing. Attendance is required at all meetings. Absence from three consecutive regular or special meetings shall be cause for recommended removal from the Commission. E. Orientation: Each member will receive an orientation to the Human Rights Commission. Article III: Meetinqs A. The Commission shall hold regular bi-monthly meetings on the second Thursday of every ether month at 7 pm and all business shall be conducted in compliance with the Open Meeting laws of the State of Minnesota. This means all business and discussion occurs at a meeting which has been posted and is open to the public. A quorum of the members should not discuss Commission business by email, telephone or informal meetings. B. A quorum consists of a majority of the membership; a majority vote of the members present shall be sufficient to transact the business of the Commission. C. The Commission may hold special meetings to complete or initiate business at the call of the Chair, or upon the request of three members of the Commission. D. Each member shall be notified at least 48 hours previous to a special meeting, of the time, place and the purpose of the meeting. E. All meetings shall be open to the public. Article IV: Officers A. Election of Officers: The officers of the Human Rights Commission shall be elected by the members of the Commission at the May meeting each year. They shall serve a period of one year. (See also "Attendance and Rules") B. Officers: The officers of the Human Rights Commission shall be a Chairperson and a Vice-chairperson. In addition, the City Council will appoint an official Secretary who need not be a member of the Commission, and the City's Finance Director will serve as Treasurer. C. Duties of Officers: i) Chairperson will: - develop the agenda for meetings, - conduct and preside over monthly meetings in a productive, time efficient manner, - monitor and ensure the progress and completion of projects and Commission activities within an approved time frame, - report to City Council, - ensure that the Commission conducts its activities within the stated mission and by-laws, - appoint special task forces for specific projects when needed, - take needed action on behalf of the Human Rights Commission in emergency situations. Such actions must be reported to the Commission at its next meeting. ii) Vice-chairperson will.: - assist the Chair in completing the above responsibilities and perform those duties in the absence of the chairperson, - chair the membership and nomination committees. iii) Secretary will: - keep the minutes of all meetings and all records of the Commission. Minutes of the meetings shall be mailed to all Commission members together with the notice of the next regular meeting. The Secretary shall notify all members of regular and special meetings of the Commission. The agenda for meetings shall be mailed to all Commission members no less than three business days prior to the meeting. Article V: Conduct of Business A. No business shall be transacted at any special meeting other than that stated in the call for the meeting. B. Bi-monthly meetings shall be called to order by the Chairperson, or in the Chairperson's absence, by the Vice-Chairperson. In the absence of both, the Secretary shall call the meeting to order and those present may elect a Chairperson pro tem. C. The rules contained in Robert's Rules of Order Revised shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with these by-laws. All business will be conducted in conformance with the City of Golden Valley Guidelines for Commissions, Committees. D. Attendance shall be taken at each bi-monthly meeting and a record made of those members present or absent. The minutes of previous monthly meetings shall be submitted for approval and any errors noted and corrections made; the agenda for the current meeting shall be approved. The regular order of business shall then be taken up, provided that the reading of the minutes may be dispensed with and approved if there are no objections. E. All reports shall be in writing, as shall motions and resolutions, when it is desired that more than the substance be entered in the minutes. Article VI: Committees A. Executive Committee: Shall consist of the Chair, Vice-chair, and one member-at-Iarge, who will be elected by the commissioners. The committee will meet at least quarterly, and more frequently if needed. The committee will assist the officers in maintaining the smooth operation of the Commission. This committee will also be responsible for drafting the revisions for these by-laws. B. Membership/Nomination Committee: Shall be chaired by the Vice chairperson of the Commission, and include at least two regular members of the Commission. This committee will meet as needed and shall be responsible for: - presenting a slate of nominees for offices to the Human Rights Commission at its May meeting each year, - attendance at meetings, contacting those members who are absent more frequently than the by-laws allow, and making recom- mendations to the Commission for needed action in such cases. C. Program Committees: Program committees will be constituted each year to carry out the activities of the Commission. Each program committee will be responsible for one of the areas of focus identified in Article I of these by- laws. All HRC members, including officers, will be required to join one of these committees: 1) School Education Committee: will relate to area schools/school districts to serve as an advocate/resource in the area of multicultural education; this may include curriculum and activities related to creating a positive climate for individuals from different backgrounds. 2) Community Education Committee: will have standing responsibility for educating the citizens regarding human rights, cultural diversity, and discrimination through developing and distributing the HRC brochure and literature to continually update the HRC regarding current issues, and to alert the City Council if needed. This committee will provide a liaison to the Black History Committee, and will develop plans for other educational activities of the Commission. 3) Discrimination Committee: will have standing responsibility for addressing incidents of discrimination, including individual complaints, no-fault grievance and mediation requests, responses to media publications related to human rights, an annual survey of public housing sites, etc. 4) Needs Assessment Committee: As a way of monitoring the status of human rights in Golden Valley, the Commission will have standing responsibility for conducting periodic surveys and utilizing other opportunities to identify areas of positive strengths and unmet needs in the City of Golden Valley related to human rights. Based on a needs assessment process (See Appendix I), this committee can monitor activities, evaluate results, and make recommendations to the Commission. The committee members may also be appointed by the HRC Chairperson, or the City Council to represent the HRC and/or City of Golden Valley in organizations such as the Coalition of NW Area Human Rights Councils. In addition to the standing responsibilities, every year each program committee will also develop a plan of activities consistent with its focus, which will be presented at the bi-monthly meeting of the HRC in March for review and approval. Thereafter, the committee chairpersons will report progress on these plans at bi-monthly meetings of the HRC. Any changes in these annual plans will require approval of the Commission. Program committees will document progress on their respective activities each quarter, to be presented to City Council by the HRC Chair. D. Ad Hoc Committees and Task Forces: The Chairperson may appoint ad hoc committees and task forces to carry out special responsibilities on an "as needed" basis, when such responsibilities are not consistent with the focus of the program committees. Such appointments will be time limited, will need approval of the Commission, and will be dissolved following completion of the assigned tasks. Article VII: Guidelines for Programs and Budgets A. PlanninQ activities and sponsorship: The Human Rights Commission can sponsor any program approved by City Council, consistent with its mission. The Commission can co-sponsor events with other groups, providing the Commission has no financial obligations and the co-sponsorship is approved by City Council. The Commission can co-sponsor events with other governmental bodies, providing "Joint Powers Agreements" have been approved by both governing bodies. Approved Commission programs can be supported or endorsed by other groups. B. Support action: The Commission can support legislative programs upon recommendation to and approval by the City Council. The Commission can support or favor local issues affecting the municipality and make a recommendation to the Council respecting such issues. C. Expenditures: The Commission can spend funds, with Council approval, for public purposes. The purpose must be related to the HRC's mission, must benefit the community as a whole, must have a direct relationship to the City government, and must be under the direct control of the City. Expenditures must be within the limitations of the City's statutory authority. Ventures requiring expenditures must be under the auspices and control of the Commission, unless joint powers control has received Council approval. Small sums can be spent by the Commission when similar approval by the Council has been granted, or when the use is for other requirements (such as in training for commissioners, expenses resulting from Commission meetings, operating expenses, etc.) that are clearly within the contemplation of the time the general Commission budget is approved. This authority to spend would also extend to any contingency funds budgeted by the Council so long as the activity giving rise to the expenditure was clearly within the contemplation of the Council and the scope of the governing resolution, with doubtful situations to be submitted to the Council for its review. Article VIII: Amendments and Revisions These by-laws will be reviewed by the Executive Committee at least every three years, and recommendations for changes and amendments will be presented to the Commission for action. These by-laws can be altered or amended at any regular monthly meetings of the HRC, provided that notice of the proposed changes and amendments shall have been mailed to each member of the HRC at least 7 days prior to such meetings. lley o Finance 763-593-8013/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 6, 2008 Agenda Item 4. G. Annual Elections for the 2008 Insurance Policy Prepared By Sue Virnig, Finance Director Summary As of January 1,2008 the tort liability limit was increased per State Statute to $400,000 per individual claim and $1 million for all claims arising from a single occurrence. Cities can waive the statutory liability limits, in which case, the damages compensated could be up to the amount of the coverage carried. Staff recommends that the City does not waive the statutory limits on tort liability established by Minnesota Statutes 466.04 for the 2008 insurance policy. The League of Minnesota Cities Insurance Trust (LMCIT) requires each city to approve the election through a resolution. Attachments Resolution Making Annual Elections for the 2008 Insurance Policy (1 page) Recommended Action Motion to adopt Resolution Making Annual Elections for the 2008 Insurance Policy. Resolution 08-6 February 6,2008 Member introduced the following resolution and moved its adoption: RESOLUTION MAKING ANNUAL ELECTIONS FOR THE 2008 INSURANCE POLICY WHEREAS, the City of Golden Valley must declare whether or not to waive the statutory limits on tort liability established by Minnesota Statutes 456.04, NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Golden Valley that it does not waive the statutory limits on tort liability established by Minnesota Statutes 466.04 for the 2008 insurance policy. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon avote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. alley Mem d m Planning 763-593-8095/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 6, 2008 Agenda Item 4. H. Support for Funding Request by Five Cities Senior Transportation Project from 2008 Consolidated Pool - Urban Hennepin County Community Development Block Grant Program Prepared By Mark Grimes, Director of Planning and Development Summary In 1985, the City of Golden Valley was one of the founding members of the Five Cities Senior Transportation Project. This service provides transportation to seniors for trips for shopping, dining, senior clubs, doctor appointments and other senior activities. The service is funded by donations from the riders and from the five cities of Golden Valley, Crystal, Robbinsdale, New Hope and Brooklyn Center. From 1985 to 2003, the City of Golden Valley used a portion of its Community Development Block Grant (CDBG) funds that were allocated to Golden Valley through the Urban Hennepin County CDBG Program to pay its share of the project. In 2004, the City was informed that it no longer had a specific allocation dedicated to Golden Valley due to the changes to its population documented in the 2000 Census. Therefore, CDGB funds for the Five Cities Senior Transportation Project now come out of the consolidated pool portion of funds that are part of the Urban Hennepin County CDBG Program. (The consolidated pool funds are those funds available for eligible projects from cities in Hennepin County that do not have a specific allocation.) In 2005, 2006 and 2007, the Five Cities project was successfully supported by the consolidated pool with support from Golden Valley and other cities. Since the City of Golden Valley has been a staunch supporter of this Project since its inception and because it supports transportation needs of seniors in the City, staff is recommending that the City Council again support the direct funding request by Five Cities Senior Transportation from the consolidated pool. Any funds received from the consolidated pool would reduce the amount of funds that the City will have to provide to keep the service operating. The 2008 Golden Valley obligation for this service is $13,300 as determined by the Five Cities Senior Transportation Executive Committee. Attachments Memo from Rita DeBruyn, Senior Program Coordinator, City of Robbinsdale dated January 18, 2008 (2 pages) Resolution Supporting Funding Request by Five Cities Senior Transportation Project from 2008 Consolidated Pool - Urban Hennepin County Community Development Block Grant Program (1 page) Recommended Action Motion to adopt Resolution Supporting Funding Request by Five Cities Senior Transportation Project from 2008 Consolidated Pool - Urban Hennepin County Community Development Block Grant Program. ~ City of Robbinsdale 4100 Lakeview Avenue North Robbinsdale, Minnesota 55422-2280 Phone: (763) 537-4534 Fax: (763) 537-7344 www.robbinsdalemn.com MEMORANDUM TO: Lisa Whitman, City of Golden Valley FROM: Rita DeBruyn, Senior Program Coordinator, City of Robbinsdale DATE: January 18, 2008 SUBJECT: CDBG Request for Five Cities Senior Transportation Five Cities Senior Transportation provides older adult transportation under a 1985 Joint Powers Agreement between the cities of Brooklyn Center, Golden Valley, New Hope, Crystal and Robbinsdale. The Five Cities Senior Transportation Executive Committee comprised of City Managers of each of the 5 cities has approved the sum of$13,300.00 per city for the 2008 transportation budget. This amount is the Five Cities Transportation request for the 2008-2009 CDBG funding year. Enclosed is a copy of the 2007 cumulative statistics. You will note the City of Golden Valley ridership is 158 persons served and 1680 rides. Destinations included: . Shopping trips to Ridgedale, Target, WalMart, Brookdale, Super Target . Grocery shopping trips to Cub Foods and Byerly's . City sponsored activities such as Brunch Bunch, Tuesday Explorers, Treasure Seekers, Seniors in Mind, Nature of Things, Donut Make You Wonder, Afternoon Vivace Concerts, Local Motion ill addition to home pick ups, Five Cities vehicles transport older residents from the following locations: Dover Hill, Calvary Apartments and Co-op, Covenant Village, Laurel Estates, Laurel Condos, Golden Valley Arms, Valley View, Village Terrace and Golden Valley City Hall. If you need additional information, please contact me at 763-531-1274. On behalf of older Golden Valley residents served by the Five Cities Senior Transportation Project in 2007, thank you. RD: alf cc: Jeanne Fackler Thomas Burt Mark Grimes Attachment FIVE CITIES TRANSPORTATION PROJECT 2007 RIDER SUMMARY City One Way Rides Persons Served New Persons Served Hours Robbinsdale 2,720 100 30 278 Cry$tal 1,284 74 29 436 Crystal & New Hope 1,728 112 33 New Hope Golden Valley 1,618 151 73 237 Brooklyn Center 1,236 73 26 292 Total: 1,243 Home: Robbinsdale 416 12 3 Home: Crystal 264 11 6 Home: New Hope 316 5 0 Home: Golden Valley 62 7 3 Home: Brooklyn Center 1244 18 3 Total: 10,888 563 186 PERSONS SERVED ONE-WAY RIDES ANNUAL COMPARISON 2007 2006 2005 2004 2003 2002 563 564 609 635 598 639 10,888 11 ,080 10,712 11 ,464 10,908 11,782 1/14/2008 Resolution 08-7 February 6, 2008 Member introduced the following resolution and moved its adoption: RESOLUTION SUPPORTING FUNDING REQUEST BY FIVE CITIES SENIOR TRANSPORTATION PROJECT FROM 2008 CONSOLIDATED POOL - URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM WHEREAS, the City Council of the City of Golden Valleywas one of the founding members of the Five Cities Senior Transportation Project in 1985; and WHEREAS, the City of Golden Valley has provided continual financial support for the Project from the City's General Fund and with Community Development Block Grant (CDBG) funds allocated to the City of Golden Valley because of the demonstrated need that has proved by the number of rides provided to seniors each year since 1985; and WHEREAS, the need for such senior transportation will continue to grow in upcoming years; and WHEREAS, the City of Golden Valley no longer has its own CDBG allocation. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley that it supports the funding request by the Five Cities Senior Transportation Project from the 2008 Consolidated Pool that is part of the Urban Hennepin County Community Development Block Grant Program. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. alley Me 0 d m Planning 763-593-8095/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 6, 2008 "60 Days" Deadline: February 13, 2008 Agenda Item 5. A. Public Hearing - Ordinance #395 - Conditional Use Permit 08-121 - 9400 Golden Valley Road - RHT Office, LLC, Applicant Prepared By Joe Hogeboom, City Planner Summary At the January 14, 2008 Planning Commission meeting, the Commission recommended approval of Conditional Use Permit #121 that would allow for a daycare for employees' children at 9400 Golden Valley Road. Meridian Services and Orion ISO, related social service agencies, currently occupy the building. RHT Office LLC owns and operates the facility, and is the party officially requesting the Conditional Use Permit. The proposed daycare is one of several planned improvements to the site. Daycare may be approved as a conditional use in the Business and Professional Offices Zoning District if the City Council finds it to be compatible with the general use of the structure. The Planning Commission was receptive to the proposal to add an employee-only daycare to the facility and voted unanimously in its favor. City staff and the Planning Commission feel that the proposed daycare is in compliance with the ten factors in the City Code that determine the eligibility of a conditional use. Included in the Planning Commission's recommendation are eight conditions. The purpose of the conditions is to limit the size and scope of the daycare to serve only a small number of employees' children. The conditions are included, in their entirety, in the minutes of the Planning Commission meeting. The Planning Department feels that a daycare catered to children of employees is a suitable use. Under the direction of the Planning Commission, staff is looking into the possibility of including employee-based daycares as a specific conditional use in the Business and Professional Offices Zoning District. The applicant has outlined specific plans for the proposed daycare in the Conditional Use Permit application. As a social service agency, the applicant understands the appropriate measures it must take with state and federal governments in obtaining appropriate licensing and meeting safety standards. Attachments Location Map (1 page) Memo from Joe Hogeboom dated January 8,2008 (3 pages) Memo from Deputy Fire Marshal Ed Anderson dated January 3,2008 (1 page) Planning Commission Minutes dated January 14, 2008 (3 pages) Letter from Dr. Rebecca Thomley, Chief Executive Officer, RHT LLC dated December 5,2007 (2 pages) Applicant's Narrative (2 pages) Ordinance No. 395, Approval of Conditional Use Permit 08-121,9400 Golden Valley Road, RHT Office, LLC, Applicant (2 pages) Site Plans (4 oversized pages, loose in agenda packet) Recommended Action Motion to adopt Ordinance No. 395, Approval of Conditional Use Permit Number 08-121, 9400 Golden Valley Road, RHT Office LLC, Applicant. 28 9000 89ClIl ,,0'1'14 ;..'~E N WIJ 93S 0 0 0 0 iI28 0 0 a 0 {) 12 0 I~ 150 m Z 730 &00 850 710 ~ 835 000 o 0 8 o 640 8 <l) ~ .s,.~ ~ :.t..., OIli1> ~ \ e:.. 1- ~ o o o 0000 00 000000000 " ,(') 0 o 1{i~oooo 0 00 1:> 00008 oooooooc Subject Property 9326 310 flOD i1Ub a:mBa:E~ i1USO 90QQ 8OOl) :~ !Bml a:HJ:B ""1.= ~".><:} ~.\'\ ",,'{O ".M .\.'99 'ilVI" .1#> ~tG~P;'t ~... .wo- 432 424- .16- lit liiHWAY S5 .. _ __ 9001 9933 8917 8913 ll9OlI........ 400 325 _: 1I9~5 I I I I "''''\ ~'t.AROL.DAVE.~ o Map erOO\~ w;~,l\1.::t..iS" C(l1.'t';1U:-ti. ~C~ t.OO\S('"lSnl-S $?Mt Planning 763-593-8095/ 763-593-8109 (fax) Date: January 8, 2008 To: Planning Commission From: Joe Hogeboom, Planner Subject: Informal Public Hearing on Conditional Use Permit (CUP-121) to Allow for an Employee Daycare Facility at 9400 Golden Valley Road - Peter Thomley (Representative, RHT Office LLC.), Applicant Background Mr. Peter Thomley, representative for RHT Office LLC, has requested a Conditional Use Permit (CUP) in order to allow an employee daycare at 9400 Golden Valley Road. The property is located in the Business and Professional Offices Zoning District. Section 11.45, Subdivision 7(B)(7) allows conditional uses which, in the opinion of the Council, are compatible with uses specifically described in the Business and Professional Offices Zoning District. Staff has determined that an employee daycare is compatible with other functions of the District. RHT Office LLC is the owner of the property at 9400 Golden Valley Road. Meridian Services and Orion ISO, related social service agencies, currently occupy the building. The proposed daycare facility would be used for Meridian Services and Orion ISO employees' children only. Proposed Use In addition to being located in the Business and Professional Offices Zoning District, 9400 Golden Valley Road is guided for Office Use in the Comprehensive Plan. The building was constructed in 1976 and has housed business and office-related clients since its construction. In its Conditional Use Permit application, RHT LLC explains that the proposed daycare would be used by ten children. The proposed daycare would accommodate four infants and six toddlers. Proposed hours of operation would be from 7 am to 7 pm, with an average of two daycare staff members present during that time. The proposed daycare will occupy 1004 square feet of space inside the building. In addition, 1500 square feet of outdoor space (to be fenced-in) would be dedicated to the proposed daycare. The facility will include amenities standard for a child care operation. Employee-only daycare facilities are qualified conditional uses within the Light Industrial Zoning District, which is located directly north of the proposed site. 9400 Golden Valley Road is currently being remodeled. Upon completion of remodeling, the parking lot will be re-striped. The proposed daycare would not require the building to add additional spaces beyond what is necessary for current expansion plans. With limited daycare staff, there will be minimal impact on parking. Analysis of Ten Factors Per City Code, the Planning Commission must make findings on ten factors when reviewing a CUP application. They are as follows with staff comment: 1. Demonstrated Need of the Use: The City requires that an applicant identify a legitimate need for a Conditional Use Permit. RHT Properties has demonstrated this by citing the number of employees with young children who work at 9400 Golden Valley Road. 2. Consistency with the Comprehensive Plan: The General Land Use Plan Map depicts the proposed site as long-term office use. An employee-only daycare facility does not conflict with that use. 3. Effect on Property Values in the Area: Staff does not believe the approval of this permit will affect property values in the area in any way. 4. Effect of Use on Traffic in the Area: Children of the proposed daycare will arrive with parents who would otherwise be on the site, therefore not impacting traffic. The minimal number of daycare staff will not negatively impact area traffic. 5. Effect of Increases in Density or Population on the Area: The proposed use will not increase the population of the area. Since this use is non-residential, only the daytime population of Golden Valley would be (very minimally) effected. 6. Increase in Noise Created by Use: Noise impacts created by this proposed facility should not extend beyond the site. 7. Any Dust, Odor or Vibration caused by Use: No such problems are expected to be caused by this proposal. 8. Any Increase in Animal Pests Caused by the Use: The nature of this facility does not contribute to the existence of pests in anyway. 9. Visual Appearance of the Use: The exterior of the building will not be affected by the proposed daycare. A 1500 square foot outdoor play facility will be completely fenced in. 10. Other Effects of the Use: Staff does not anticipate any negative effects of the proposed use. Recommended Action: Staff recommends approval of the Conditional Use Permit allowing RHT Office LLC to operate an employee-only daycare in the facility located at 9400 Golden Valley Road. The approval of a Conditional Use Permit is subject to the following conditions: 1. No outdoor signage may be used to advertise or otherwise promote the daycare. 2. Children attending the daycare must have a parent who is employed in the facility. 3. The number of children attending the daycare at any time must be no greater than ten. 4. The hours of normal operation shall be Monday through Friday from 7 am to 7 pm. 5. All improvements to the building must meet the City's Building Code requirements. 6. All necessary licenses must be obtained by the Minnesota Department of Health and the Minnesota Department of Human Services. 7. All requirements must be met for the installation of fire safety equipment. 8. All other applicable local, state and federal requirements shall be met at all times. Attachments: Location Map (1 page) Memo from Deputy Fire Marshal Ed Anderson, dated January 3,2008 (1 page) Applicant's Narrative (2 pages) Applicant's List of Proposed Site Specifications (2 pages) Pictures of 9400 Golden Valley Road (4 pages) Site Plans (4 oversized pages) morandum Fire Department 763-593-8055 I 763-512-2497 (fax) To: Mark Grimes, Director of Planning & Zoning From: Ed Anderson, Deputy Fire Marshal Subject: Conditional Use Permit RHT Office LLC- Daycare, 9400 Golden Valley Road Date: 01/03/08 The Golden Valley Fire Department staff has reviewed the conditional use permit application for the proposed daycare services located at 9400 Golden Valley Road. The following comments and concerns are identified: 1. The proposed daycare operation shall meet the requirements for installation of all fire safety equipment including, but not limited to, fire alarm system, fire suppression system and placement of fire extinguishers throughout the center, and other requirements set forth in the 2006 Minnesota State Fire Code. 2. The proposed daycare staff shall meet the requirements for emergency planning and preparedness as set forth in the 2006 Minnesota State Fire Code. If you have any questions, please contact me at 763-593-8065. Regular Meeting of the Golden Valley Planning Commission January 14, 2008 A regular meeting of the Planning Com f. 'ssion was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley oad, Golden Valley, Minnesota, on Monday, ecember 17,2007. Chair Keysser call the meeting to order at 7 pm. 1. December 17, 2007 Commission Meeting Tho resent were Planning Commissi . ers Cera, Eck, Keysser, Kluc Schmi and Waldhauser. Also prese was Council Member Bob Planning a evelopment Mark Grime Planning Intern Joe Ho Administrative istant Lisa Wittman. "best at ractices but be did discuss of those buffer zones which MOVED by Eck, seconded b December 17, 2007 joint 8 Commission meeting m' d unanimously to approve the ce and Recreation Waldhauser r should read would m page 2 and stated tha g the volume "of space be second sentence en houses" on d by Cera and m on carried unanimously to approv. regular Planning Com. ssion meeting minutes with the abml 2. I Public Hearing - RHT Office LLC - 9400 Golden Valley Road Applicant: RHT Office LLC Address: 9400 Golden Valley Road Purpose: To allow the applicantto operate an employee only daycare center in the Business and Professional Offices Zoning District Minutes of the Golden Valley Planning Commission January 14, 2008 Page 2 Hogeboom explained that RHT Office LLC is the owner of the property at 9400 Golden Valley Road and that Meridian Services and Orion ISO currently occupy the building. He stated that the property is zoned Business and Professional Offices and the applicant is proposing to operate an employee only daycare center in approximately 1,000 square feet of the building which requires a Conditional Use Permit. He discussed the ten factors that the Planning Commission must consider when reviewing a Conditional Use Permit application. He noted that the daycar '1 have approximately 2 employees and staff believes that traffic in the area acted by this proposed use and there should be no effect on the surroundin p refore, staff is recommending approval of this Conditional Use Permit. Keysser asked about the building expansion currently unde he would like to applicant to discuss the building expansion. provide daycare ific or operation o ch ren. Grimes stated specifies the limits. He nd allow the applicant to Kluchka noted that the applicant's narrative states tha for 10 children. He asked if that number (10 child specific and if the space would actually allow for that the space could allow for more children but added that the Planning Commission co have 10 to 15 children instead of limiti Keysser said he thinks it makes wouldn't have to amend their C for 15 children so the applicant ii~rmit for an 11th child. Kluchka noted that the aQ employees, not 10 childr 've states that the daycare will serve 10 licant, referred to a site plan of the interior of the ed daycare space and outdoor play area. He noted e north would be screened from the outdoor play area. . e submitted with the application should have stated that the en, not 10 employees. He explained that the daycare area has y for 28 children. However, the owner of the business does not nsing beyond 10 children. He referred to the building expansion nd stated that it is a LEED certified building. Eck ask this business would have a greater need for a daycare than another business might have. Johnson stated that this business has a predominately female work force and he thinks more businesses will be providing this type of amenity in the future. Kluchka said he thinks other businesses should be encouraged to offer this amenity and suggested putting an article about this building and the daycare use in the City newsletter. Minutes of the Golden Valley Planning Commission January 14, 2008 Page 3 Grimes stated thatdaycare facilities are allowed with a Conditional Use Permit in the Light Industrial and Industrial zoning districts and suggested the same could be allowed in the Business and Professional Offices zoning district. Kluchka asked if the owner will be installing bicycle racks as a part of their expansion. Johnson stated yes and explained that the LEED certification process requires bicycle racks. He also stated that they will have special parking stalls for hybrid cars and they are recycling the demolition materials as well. 1. ere n be no greater ate licensing process. t co ition in the approval iders changing that number. Waldhauser asked about sidewalk connections to the site. Johnso s currently working on that part of the plans. Keysser opened the public hearing. Seeing and hearing no Keysser closed the public hearing. Kluchka suggested removing condition number three t than 10 children attending the daycare since it's Waldhauser agreed. Cera said he would also Iik because the City would like to know if the a lie Grimes said staff will review the existi order to allow daycare centers in ad lates to daycare centers in MOVED by McCarty, seconded approval to allow the applic Business and Profession ion carried unanimously to recommend an e loyee only daycare room in the ng District with the following conditions: ed to advertise or otherwise promote the daycare. 2. ust have a parent who is employed in the facility. 3. attending the daycare at any time must be no greater than ten. 4. peration shall be Monday through Friday from 7 am to 7 pm. 5. to the building must meet the City's Building Code requirements. 6. All n licenses must be obtained by the Minnesota Department of Health and the Minnesota Department of Human Services. 7. All requirements must be met for the installation of fire safety equipment. 8. All other applicable local, state and federal requirements shall be met at all times. 9. Failure to comply with any of the terms of this permit shall be grounds for revocation. 1....1 gMQ~ Orion Associates Central Office: 44 North 28th Avenue, Suite D, Saint Cloud, Minnesota 56303 Phone: (320) 255-5151 FAX: (320) 202-9471 Metropolitan Office: 9400 Golden Valley Road, Golden Valley, Minnesota 55427 Phone: (763)-450-5000 FAX: (763) -450- 5000 December 5, 2007 City of Golden Vaney 7800 Golden Vaney Road Golden Valley, Minnesota 55427 Dear City Planners: Orion Associates, Meridian Services and Orion ISO are related social services agencies that provide a great variety of services to people with disabilities Our agencies employ over 1500 people most of whom provide direct services to the hundreds of families and individuals that receive social services. RHT LLC owns the property that houses the administrative and management employees for the related entities. We currently employ approximately 60 people that use the office space at 9400 Golden Valley Road. Many of our staff are young women who want to continue working but need child care in order to both perform their very demanding social service work and care for their children. Over the past two years, approximately 15 of our administrative and management staff have had children. This is a large number of people, twenty percent, in a field where it is a challenge to hire and retain qualified employees. Our solution to this problem is to offer on site day care services. We believe that beyond the practical aspects of offering this flexibility to our staff and the opportunity to be close to their children, it also affords us a healthier workplace. Our plan is to provide on site day care services to 10 of our employees. The services will be available to employees only. We are familiar with regulatory compliance since we are a licensed provider of many other types of services to children and adults including child foster care and services licensed by both the Department of Health and the Department of Human Services. Our daycare is designed to meet all applicable regulations. I have enclosed further specific information about our proposed daycare operation. Please contact me if you have any questions regarding our application. Sin(~ 7J~ Dr. Rebecca Thomley Chief Executive Officer RHT LLC 763-450-5045 Meridian Services, Inc. Proposed Day Care Center The Meridian Services, Inc. Day care is 1004 indoor square feet in size. The center will include an area for 4 infants and 6 toddlers. There is a minimum of 35 square feet indoors per child and a minimum fenced outdoor area of 1500 square feet. The center will also include the following: . One toddler sized toilet . One adult sized toilet . Diaper changing area with separate sink . One double toddler sized sink . Refrigerator for formula / breast milk storage . Separate space for child that may become ill . Personal storage space for each child . Food preparation sink . Commercial dishwasher The hours of operation will be 7am to 7pm A minimum of two staffwill be on duty. Infant Room 1:4 ~ Toddler Room 1:6. Proposed Day Care Specifications: Fire Inspection: Child care center must be in compliance with MN Uniform Fire Code and a fire marshal must inspect at least 12 months prior to licensure. General rules about square footage: Indoor: 35 square feet per child (not including crib space, closet, bathroom, office space...) Outdoor: Minimum of 1,500 square feet ~ fenced Bathrooms: one toddler sized training toilet, one adult sized toilet. Sinks: one toddler sized double sink (in main area ~ for bathroom use and daily use) with appropriate height single serve towel dispenser. Kitchen: We meet the requirements ofa variance ofa commercial grade kitchen, however, we need a food prep sink in the kitchen and a commercial level dishwasher that will sanitize dishes. Refrigerator: We will need a small commercial grade refrigerator in the infant area for milk/formula storage. Diaper Changing Area: We need a diaper changing table with wrist activated sink. Space for sick child: We need to have an area to separate a child that becomes sick. This can be handled with the cubical walls. Personal Storage Space: We must provide appropriate height level personal storage space (with coat hook) for each child. ORDINANCE NO. 395, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Approval of Conditional Use Permit Number 08-121 9400 Golden Valley Road RHT Office, LLC, Applicant The City Council for the City of Golden Valley hereby ordains as follows: Section 1. City Code Chapter 11 entitled "Land Use Regulations (Zoning)" is amended in Section 11.10, Subd. 2, and Section 11.30, by approving a Conditional Use Permit for a certain tract of land at 9400 Golden Valley Road, thereby allowing the applicant to operate a daycare center in the existing building located in the Business and Professional Offices Zoning District. This Conditional Use Permit is approved based on the findings of the Planning Commission pursuant to City Code Section 11.80 subd. 2 (G), which findings are hereby adopted and incorporated herein by reference. This Conditional Use Permit is subject to all of the terms of the permit to be issued including, but not limited to the following specific conditions: 1. No outdoor signage may be used to advertise or otherwise promote the daycare. 2. Children attending the daycare must have a parent who is employed in the facility. 3. The number of children attending the daycare at any time must be no greater than ten. 4. The hours of normal operation shall be Monday through Friday from 7 am to 7 pm. 5. All improvements to the building must meet the City's Building Code requirements. 6. All necessary licenses must be obtained by the Minnesota Department of Health and the Minnesota Department of Human Services. 7. All requirements must be met for the installation of fire safety equipment. 8. All other applicable local, state and federal requirements shall be met at all times. 9. Failure to comply with anyof the terms of this permit shall be grounds for revocation. Section 2. The tract of land affected by this ordinance is legally described as follows: That part of the Northwest Quarter of the Southwest Quarter of Section 31, Township 118, Range 21, described as follows: Beginning at the Northwest corner of said Northwest Quarter of the Southwest Quarter; thence on an assumed bearing of south 88 degrees 40 minutes 8 seconds East, along the North line of said Northwest Quarter of the Southwest Quarter, a distance of 314.30 feet to a Judicial Landmark set pursuant to Torrens Case No. 12495; thence South 0 degrees 16 minutes 22 seconds East a distance of 402.66 feet, to a Judicial Landmark set pursuant to Torrens Case No. 12495; thence continuing South 0 degrees 16 minutes 22 seconds East a distance of 35.58 feet to the center line of Old County Road No.6, as described in commissioners proceeds dated April 27, 1925; thence Westerly along said center line a distance of 316.74 feet, to the West line also Northwest Quarter of the Southwest Quarter; thence on a bearing of North, along said West line a distance of 438.63 feet to the point of beginning. Subject to snow fence easement in favor of County of Hennepin as contained in Book 406 of Miscellaneous Records, page 12, Document No. 2075297. Subject to a snow fence easement and limitations on the right of access to the interchange between County Road No. 18 and Trunk, Highway No. 55 in favor of the State of Minnesota contained in CR Doc No 3765284 Section 3. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Sec. 11.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 6th day of February, 2008. Is/Linda R. Loomis Linda R. Loomis, Mayor ATTEST: IslSusan M. VirniQ Susan M. Virnig, City Clerk