04-15-08
Regular Meeting
of the
City Council
April 15, 2008
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said
City on April 15, 2008 at 6:30 p.m.
The following members were present: Freiberg, Loomis, Pentel, Scanlon and Shafer. Also
present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works;
Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant.
Approval of Aaenda
MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the
agenda of April 15, 2008 as amended: Addition of Bids - Miscellaneous Concrete.
Approval of Consent Aaenda
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve the
items on the consent agenda as amended: Removal of Continued Item - Authorization to
Extend Contract with Waste Management for Residential Curbside Recycling.
Mayor Loomis read the items listed on the consent agenda.
*Approval of Minutes - City Council Meetina - March 18, 2008 and Council/Manaaer
Meetina - April 8, 2008
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve the
City Council meeting minutes for March 18, 2008 and the Council/Manager Meeting for
April 8, 2008 as submitted.
*Bills and Claims
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
payment of the City and Housing and Redevelopment Authority bills as submitted.
*Fireworks Permit - Americana Fireworks Display Company for General Mills
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve the
fireworks display permit for Americana Fireworks Display Company to discharge aerial
fireworks at General Mills on Wednesday, May 14, 2008.
Regular Meeting of the City Council
April 15, 2008
Page 2
*Minutes of Boards and Commissions
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to receive and
file the minutes as follows:
Joint Water Commission - February 6, 2008
Bassett Creek Water Management Commission - February 21,2008
*2008 Pavement Manaaement Proaram - Bids and Authorization to Sian Aareements
with SEH Inc. for Stakina and Enaineerina Services, WSB & Associates, Inc. for
Construction Observation Services and Xcel Enerav for Relocation of Decorative
Street Liahts
Jeannine Clancy answered questions from the Council.
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to award the bid
for the 2008 Pavement Management Program from the lowest responsible bidder, palda &
Sons for $6,454,384.15. The bids were as follows:
Palda & Sons, Inc.
Northwest Asphalt, Inc.
Forest Lake Contracting, Inc.
Park Construction Co.
Thomas & Sons, Inc.
Veit & Company, Inc.
Shafer Contracting Co.
C.S. McCrossan Construction, Inc.
Hardrives, Inc.
Ames Construction Co.
$6,454,384.15
6,566,671.31
6,601,636.70
6,630,401.66
6,845,806.72
7,258,526.10
7,435,571.12
7,333,601.00
7,396,193.27
7,902,310.85
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize
entering into a contract with SEH, Inc. for construction, staking, and engineering services
for the 2008 Pavement Management Program for an amount not to exceed $165,000.
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize
entering into a contract with WSB & Associates, Inc. for construction observation services
for the 2008 Pavement Management Program for an amount not to exceed $110,656.
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize
entering into an agreement with Xcel Energy Outdoor Lighting to replace decorative street
lights and appurtenances in the 2008 Pavement Management Program for $46,437.
Regular Meeting of the City Council
April 15, 2008
Page 3
*Quotes - Marked SQuad Diaital Camera and Interview Rooms Recordina System
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to purchase a
digital recording system through the State of Minnesota Contract from Mobile-Vision, Inc.
for $99,604.
*Quotes - House Demolition and Site Restoration - 4125 Woodstock Avenue
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to award the
quote for the demolition, removal of building materials, asbestos abatement, removal of
lead-based paint and hazardous materials, removal of utilities, and site restoration at 4125
Woodstock Avenue from the lowest responsible bidder, Wickenhauser Excavating for
$21,493.00. The quotes are as follows:
Wickenhauser Excavating, Inc.
Veit & Company, Inc.
$21,493.00
26,311.50
Continued Item - Authorization to Extend Contract with Waste Manaaement for
Residential Curbside Recyclina
Council Member Freiberg had questions about the status of the bids for the City of St.
Louis Park and the process for adding other materials to be picked in the program.
Jeannine Clancy answered questions from the Council.
MOVED by Freiberg, seconded by Pentel and motion carried unanimously to authorize the
Mayor and City Manager sign Addendum No.2 to the Agreement for Recycling Collection
Servicesthrough December 31,2011 with Waste Management, Inc.
*Approval of Fire Department Relief Association By-Law Amendment Reaardina
Pension Increases
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve the
amendments to Article XI of the by-laws of the Fire Relief Association increasing the lump-
sum pension benefit to $6,700 per year of service.
*Adoption of North Suburban Emeraency Manaaement Group Emeraency Operations
Plan
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to adopt the
Emergency Operations Plan developed by the North Suburban Emergency Management
Group.
Regular Meeting of the City Council
April 15, 2008
Page 4
*Authorization to Sign Service Agreements with Home Free and YMCA
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
City Manager to sign the service agreements with Missions Inc./Home Free and YMCA of
Metropolitan Minneapolis, Northwest Branch.
*Waiver of Public Hearing and Certification of Special Assessments - 4125 Woodstock
Avenue
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 08-18
RESOLUTION WAIVING THE PUBLIC HEARING PURSUANT TO MINNESOTA
STATUTES 463.15 AND ORDERING CERTIFICATION OF SPECIAL ASSESSMENTS ON
DEMOLITION OF HAZARDOUS BUILDING AT 4125 WOODSTOCK AVENUE
The motion for the adoption of the foregoing resolution was seconded by Member Shaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
*Appointment to Northwest Hennepin Human Services Council Advisory
Commission
MOVED by Pentel, seconded by Shaffer and motion carried uncmimously to appoint
Venora Hung to the Northwest Hennepin Human Services Council Advisory Commission
for a two year term which expires May 1, 2010.
Precinct Boundaries Changes - Precinct 5. Precinct 6. Precinct 7 and Precinct 8
Sue Virnig, Finance Director/City Clerk, introduced the agenda item and answered
questions from the Council.
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 08-19
RESOLUTION CHANGING PRECINCT BOUNDARIES FOR
PRECINCT 5, PRECINCT 6, PRECINCT 7 AND PRECINCT 8
The motion for the adoption of the foregoing resolution was seconded by Member Freiberg
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
Regular Meeting of the City Council
April 15, 2008
Page 5
Approval of Chanae in Precinct 4 Pollina Place
Sue Virnig, Finance Director/City Clerk, introduced the agenda item and answered
questions from the Council.
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 08-20
RESOLUTION APPROVING CHANGE IN POLLING PLACE FOR PRECINCT 4
The motion for the adoption of the foregoing resolution was seconded by Member Shaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
Bids - Miscellaneous Concrete
Jeannine Clancy introduced the agenda item and answered questions from the Council.
MOVED by Pentel, seconded by Freiberg and motion carried unanimously to award the bid
for miscellaneous concrete repair to the lowest responsible bidder, Concrete Idea, Inc. for
$51,075.00. The bids are as follows:
Concrete Idea, Inc.
Ron Kassa Construction, Inc.
Create Construction, Inc.
$51,075.00
51,085.00
69,810.00
Announcements of Meetinas
A Bassett Creek Water Management Commission meeting will be held on April 17, 2008 at
11:30 am.
The Hennepin County Open Book Meeting will be held on April 22, 2008 from 4 to 6 pm.
The Council acting as the Housing and Redevelopment Authority will hold a tour of
properties within the city on April 26, 2008 beginning at 8:30 am at City Hall.
Some Council Members may attend the Comprehensive Plan Open House on May 1, 2008
from 5:30 to 7:30 pm. at City Hall.
Some Council Members may attend the Rotary Gala on May 2, 2008 at 6 pm at the Golden
Valley Country Club.
The next City Council meeting will be held on May 6,2008 at 6:30 pm.
Regular Meeting of the City Council
April 15, 2008
Page 6
Mayor and Council Communications
No action and/or discussion took place.
Adiournment
The Mayor adjourned the meeting at 7:30 pm.
ATTEST:
Judy Nally, Administrative Assistant
Linda R Loomis, Mayor