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01-02-08 JWC Minutes AGENDA JOINT WATER COMMISSION 1 :30 pm - January 2, 2008 Council Conference Room, Golden Valley City Hall 1. Call to Order 2. Approval of minutes of the December 5, 2007 Regular JWC meeting. 3. 18 inch valve replacement 4. Depository Resolution 08-01 5. Adjournment. JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of January 2, 2008 The Golden Valley - Crystal - New Hope Joint Water Commission meeting was called to order at 1 :30 pm, in the City of Golden Valley Council Conference Room. Commissioners Present: Tom Burt, City Manager, Golden Valley Kirk McDonald, City Manager, New Hope Anne Norris, City Manager, Crystal Staff Present: Bert Tracy, Utility Maintenance Supervisor, Golden Valley Guy Johnson, Public Works Director, New Hope Tom Mathisen, Public Works Director, Crystal Randy Kloepper, Utility Maintenance Supervisor, Crystal Dave Lemke, Utility Maintenance Supervisor, Golden Valley Sue Virnig, Finance Director, Golden Valley Paul Coone, Operations Manager, New Hope Approval of JWC Minutes MOVED by Norris, seconded by McDonald and motion carried unanimously to approve the minutes of the December 5, 2007 meeting. 18 inch Valve Replacement Paul Coone introduced the two quotes received for the 18 inch valve replacement. Lametti & Sons, Incorporated Schurcon Incorporated $49,430 $82,750 MOVED by Norris, seconded by Burt and motion carried unanimously to award the bid for the 18 inch valve replacement to the lowest responsible bidder, Lametti & Sons, Inc., in the amount of $49,430. Depository Resolution Commissioner Norris introduced the following resolution and moved its adoption: RESOLUTION 08-1 RESOLUTION DESIGNATING DEPOSITORIES FOR JOINT WATER FUNDS The motion for the adoption of the foregoing resolution was seconded by Commissioner Burt and upon a vote being taken thereon, the following voted in favor thereof: Burt, McDonald and Norris; and the following voted against the same: none; whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair. Joint Water Commission January 2, 2008 Page 2 Next Meeting The next meeting will be held when Scott Harder is ready to present the comprehensive plan for review. Other Tom Burt reported that Scott Harder is meeting with Linda Loomis and Sandy Colvin-Roy prior to the final task force meeting; he is meeting with Shahin Razania to discuss financial review findings and expectations for a kick-off meeting; and he is arranging a meeting with the three city finance directors to discuss water conservation and related financial impacts which will be the final step before submitting the water supply plan update to the JWC for review. Adiournment Burt moved to adjourn the meeting. The meeting was adjourned at 1 :40 pm. ~DJ Thomas D. Burt, air ATTEST: Carol Broermann, Administrative Assistant Resolution 08-01 January 2, 2008 Commissioner Norris introduced the following resolution and moved its adoption: RESOLUTION DESIGNATING DEPOSITORIES FOR JOINT WATER FUNDS BE IT RESOLVED by the Joint Water Commission of the Cities of Golden Valley, Crystal, and New Hope that the following are named as depositories for funds on deposit as provided in the Laws of the State of Minnesota: Wells Fargo Golden Valley BE IT FURTHER RESOLVED that the following signatories or alternates are authorized to sign on checks drawn on funds deposited: General Checking: Joint Water Chair: Alternate: Joint Water Vice Chair BE IT FURTHER RESOLVED that the following shall be authorized to make investments of Joint Water Funds and shall be authorized to deposit the principal of said investments in the above named depositories and beneficial to the Joint Water Commission: Joint Water Chair, Golden Valley's Finance Director; Golden Valley Accountant II. Thomas D. Burt, Joint Water Chair ATTEST: Sue Virnig, Treasurer The motion for the adoption of the foregoing resolution was seconded by Commissioner Burt and upon a vote being taken thereon, the following voted in favor thereof: Burt, McDonald, and Norris; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and her signature attested by the Vice-Chair. ,.@s.,~A Bonestroo ,., Rosene m:m .~. -\1. Ande~/iJ< & " '. AssoCIates Engineers & Arcl,itects 2335 West Highway 36 · St. Paul, MN 55113 Office: 651-636-4600 . Fax: 651-636-1311 wwwbonestroo.com November 2, 2006 Guy Johnson City of New Hope 4401 Xylon Ave. N. New Hope, MN 55428-4898 Re: WiImetka A venue Gate Valve Replacement File No. 000034-06000-0 Quote Results Quotes were requested for the replacement of a gate valve on an 18" concrete water main located just south of Bass Lake Road on Winnetka Avenue North. Due to the specialized nature of the work, only two contractors in the area were found to be interested in the work" Both contractors submitted quotes. In attempt to reduce costs, it was decided to complete the boulevard restoration and sidewalk work in- house, eliminating the costs from the contract and adjusting the quotes. The low bidder was contacted and approved of this deletion from the contract. The original and adjusted quotes are summarized below: Low #2 COil tractor Lametti & Sons, Inc. Schurcon Inc. Adiusted Quote Amoullt $49,430.00 $82,750,00 The low Bidder on the Project was Lametti & Sons, Inc. with an Aqjusted Quote of $49,430.00, If City Council wishes to award the Project to the low Bidder, then Lametti & Sons, Inc. should be awarded the Project on the Bid Amount of $49,430.00. Note, due to weather risks, the work under this contract would not be completed until Spring 2007. Should you have any questions, please feel free to contact me at (651) 604-4938, Yours very truly, BONESTROO, ROSENE, ANDERLlK & ASSOCIA rES. INC. ~~ Jason Quisberg, P.E Enclosures . St. paul,_St. Cloud, Rochester, MN . Milwaukee, WI · Chicago, IL Affirmative Atlion/Equal OpporhulllV Em"loVDf ilnd Employee Owned Lametti & Sons, Inc. .. PROJECT: LAMETTI PROJ. NO: CITY PROJECT NO: SCHEDULE OF VALUES LAMETTI & SONS, INC. NEW HOPE VALVE REPLACEMENT 7009-13-01 APPLICATION DATE: 12/1012007 APPLICATION NUMBER: 01 PERIOD ENDING: 30-Nov-07 CONTRACT SUMMARY ORIGINAL CONTRACT: CONTRACT CHANGES TO DATE: TOTAL CONTRACT AMOUNT TO DATE: PAY REQUEST SUMMARY TOTAL AMOUNT TO DATE: RETENTION @ 2.5% LESS AMOUNT PAID TO DATE: AMOUNTDUETH~PEmOD $49,330.00 $0.00 $49,330.00 52,083.00 $0.00 $0.00 $52,083.00 I 16028 Forest Boulevard North P. O. Box 477 Hugo, MN 55038 651/426-1380 Fax: 426-0044 Equal Opportunity Employer PAY REQUEST NO. 1 LAMETTI & SONS, INC. LAMETTl PROJECT NO. 7009-13-01 16028 Forest Blvd. N. P.O. Box 47 Hugo, Mn 55038 PROJECT: NEW HOPE VALVE REPLACEMENT Date: 12/10/07 PROGRESS THRU 11/30 BID QUANTITY QUANTITY QUANTITY AMOUNT AMOUNT AMOUNT PREVIOUS THIS TO PREVIOUS THIS TO % ITEM DESCRIPTION UM QTY unit amount PERIOD PERIOD DATE PERIOD PERIOD DATE COMPL 01 MOBIUZATlON lS 1.0 2,500.00 2,500.00 1.00 1.00 2,500.00 2,500.00 100% 02 TRAFFIC CONTROL lS 1.0 2,100.00 2,100.00 1.00 1.00 2,100.00 2,100.00 100% 03 TEMPORARY WATER SERVICE lS 1.0 5,200.00 5;200.00 1.00 1.00 5,200.00 5,200.00 100% 04 REMOVE EXISTING VALVE EA 1.0 9,000.00 ~;,ooO.OO: 1.00 1.00 9,000.00 9,000.00 100% 05 FURNISH AND INSTAll1S"VAlVE EA 1.0 25,000.00 25,OOO.QO 1.00 1.00 25,000.00 25,000.00 100% 06 FURNISH NEW MH SECTION lS 1.0 500.00 . '500.00 0.00 07 REMOVE BITUMINOUS SY 40.0 12.00 480.00 94.00 94.00 1,128.00 1,128.00 235% 08 REMOVE CONCRETE PAVEMENT SF 100.0 7.50 750.00 0.00 09 REMOVE AND INSTAll 8624 C AND G IF 30.0 40.00 1,200.00 51.00 51.00 2,040.00 2,040.00 170% 11 CONCRETE PAVEMENT SF 100.0 11.00 1,100.00 0.00 12 BITUMINOUS MIXTURE FOR PATCH TN 6.0 250.00 1,500.00 20.46 20.46 5,115.00 5,115.00 341% . . . . . . 49,330.00 COMPLETED TO DATE - 52,083.00 52,083.00 " . ':~'f :'::-''':. ,.,t:"f 4 .c: ..;.,. ::'. ~;:.\ .., I Page 1 .