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agenda packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber April 15, 2008 6:30 p.m. The Council may consider item numbers 1, 2, 3, 4, 6 and 7 prior to the public hearings scheduled at 7:00 p.m. 1. CALL TO ORDER A. Roll Call PAGES 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - City Council Meeting - March 18, 2008 and Council/Manager Meeting - April 8, 2008 B. Approval of Check Register C. Licenses: 1. Fireworks Permit - Americana Fireworks Display Company for General Mills D. Minutes of Boards and Commissions: 1. Joint Water Commission - February 6,2008 2. Bassett Creek Water Management Commission - February 21, 2008 E. Bids and Quotes: 1. 2008 Pavement Management Program - Bids and Authorization to Sign Agreements with SEH Inc. for Staking and Engineering Services, WSB & Associates, Inc. for Construction Observation Serivces and Xcel Energy for Relocation of Decorative Street Lights 2. Marked Squad Digital Camera and Interview Rooms Recording System - Quotes 3. House Demolition and Site Restoration - 4125 Woodstock Avenue - Quotes F. Continued Item - Authorization to Extend Contract with Waste Management for Residential Curbside Recycling G. Fire Pension Approval of Fire Department Relief Association By-Law Amendment Regarding Pension Increases H. Adoption of North Suburban Emergency Management Group Emergency Operations Plan I. Authorization to Sign Service Agreements with Home Free and YMCA J. Waiver of Public Hearing and Certification of Special Assessments - 4125 Woodstock Avenue 08-18 K. Appointment to Northwest Hennepin Human Services Council Advisory Commission 4. PUBLIC HEARINGS 7:00 PM 5. OLD BUSINESS 6. NEW BUSINESS A. Precinct Boundaries Changes - Precinct 5, Precinct 6, Precinct 7 and Precinct 8 08-19 B. Approval of Change in Precinct 4 Polling Place 08-20 C. Announcements of Meetings D. Mayor and Council Communications 7. ADJOURNMENT Bey Mem randum Finance 763-593-8013/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting April 15, 2008 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of check register for various vendor claims against the City of Golden Valley. Attachments Loose in agenda packet. Recommended Action Motion to authorize the payment of the bills as submitted. Memorandu Fire Department 763-593-8055/763-512-2497 (fax) Executive Summary for Action Golden Valley City Council Meeting April 15, 2008 Agenda Item 3. C. 1. Fireworks Permit - Americana Fireworks Display Company for General Mills Prepared By Mark Kuhnly, Chief of Fire & Inspections Summary Americana Fireworks Display Company has requested permission to discharge aerial fireworks at a General Mills employee event at #1 General Mills Boulevard on Wednesday, May 14, 2008 at approximately 9:30 pm for 250 people. The location proposed for discharging the fireworks is on the south side of the campus. Betty Crocker Drive will be closed for approximately one hour. The Police Department will provide traffic control during the road closure. The fireworks display company and General Mills will be responsible for cleaning up all of the debris from the fireworks. Attachment General Mills Fireworks Display Site Plan (1 page) Recommended Action Motion to approve the fireworks display permit for Americana Fireworks Display Company to discharge aerial fireworks at General Mills on Wednesday, May 14, 2008. ;r , General Mills Fireworks Display Site I \U1l ::1 I;'I'~ I'" I .!.;r!::IIJ.1.,Y"~'l."__ 'f\~.~J:~U;i ",111'1 Ib"1 ~I'"' II', T 2 l~fnl~:" ~J.JU,..L...._L 1501. !IJ5~i~r~"- . ':";151~J::'I::;n " ;~,j, : I i L h"II!.II";I:I~JlJj 5I1jl;I'51:: I . f ' .~ il'~~~UII.~..U~ ~ jl~. . - .. J.. '-E ,,;-~~~~~' ;.---~~ ~ ~ - ~,~ '. IIiIiit "'.~ =~.:~ .~- :4' -...- . .,. -,.. .~_~ L. Print Date: 4/02/08 AN Sources: Hennepin County SUNeyors Office for Property Unes (2008) & Aerial Photography (2006). Markhurd for 2-Foot Contours (1999). o 100 200 400 Feet JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of February 6, 2008 The Golden Valley - Crystal - New Hope Joint Water Commission meeting was called to order at 1 :30 pm, in the City of Golden Valley Council Conference Room. Commissioners Present: Tom Burt, City Manager, Golden Valley Kirk McDonald, City Manager, New Hope Anne Norris, City Manager, Crystal Staff Present: Guy Johnson, Public Works Director, New Hope Paul Coone, Operations Manager, New Hope Bernie Weber, Utility Maintenance Supervisor, New Hope Tom Mathisen, Public Works Director, Crystal Randy Kloepper, Utility Maintenance Supervisor, Crystal Bert Tracy, Utility Maintenance Supervisor, Golden Valley Dave Lemke, Utility Maintenance Supervisor, Golden Valley Sue Virnig, Finance Director, Golden Valley Jeannine Clancy, Public Works Director, Golden Valley Other: Scott Harder, Environmental Financial Group (EFG) Approval of JWC Minutes MOVED by Norris, seconded by McDonald and motion carried unanimously to approve the minutes of the January 2,2008 meeting. Makina Annual Elections for the 2007-08 Insurance Policv Resolution Commissioner McDonald introduced the following resolution RESOLUTION 08-2 RESOLUTION MAKING ANNUAL ELECTIONS FOR THE 2007-08 INSURANCE POLICY The motion for the adoption of the foregoing resolution was seconded by Commissioner Norris and upon a vote being taken thereon, the following voted in favor thereof: Burt, McDonald, and Norris; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair. MMKR Audit Contract The MMKR contract was distributed by Sue Virnig that addressed specifics in the Audit Contract. The amount of the contract for services is $7500. Regular Meeting of the Joint Water Commission February 8, 2008 Page 2 MMKR Audit Contract - Continued MOVED by Norris, seconded by McDonald and motion carried unanimously to approve the MMKR Audit Contract. T-Mobile Constructina a Facilitv on the South Tower Site T-Mobile approached Paul Coone expressing interest in constructing a facility on the south tower site. The group agreed to proceed with the lease after T-Mobile pays a $5,000 deposit which covers attorney fees and an engineer consultant to determine the. location of equipment on the tower. The unused deposit would be refunded or the lease amount would be adjusted accordingly. MOVED by McDonald, seconded by Norris and motion carried unanimusly to allow T-Mobile to proceed with a lease agreement for the south tower site upon receipt of a $5,000 deposit. Other Scott Harder reported: · He met with the two task force co-chairs and agreed on an agenda for the Joint Task Force meeting that will be held in March or April. Agenda items will include outlining strategies and forming an advisory board. The report should be ready by June. · Minneapolis started work on a cost for services analysis and will be delivered to the Joint Water Commission to review by June 30, 2008. · Stakeholder meetings have been set for February 27 and March 5 from 9-12 at the Department of Health located at Energy Park Drive. The purpose of these meetings is to receive input from stakeholders on priorities and how to award points to cities that are working together. Tom Mathisen reported: . The status of the Columbia Heights Filtration Plant problems and the new facility to be built in Fridley. Details of the plants are outlined in a hand-out that was distributed. . He is working with the T AC to form a plan in the event of an emergency where backup water is needed. This is particularly important since the interconnect project between Minneapolis and St. Paul was taken out of the bonding bill at the state level and there is no backup plan for a water emergency currently in place. Potential consultants and dollar amounts are being researched and specifics will be reported back to the Joint Water Commission in June. Regular Meeting of the Joint Water Commission February 8,2008 Page 3 Other - Continued Value Operator Machine Randy Kloepper discussed the purchase of a Valve Operator Machine that is priced at $60,000. A valve operator would automatically set the torque when the pipe diameter is entered versus employees performing this task manually. Exercising valves manually raises concerns from a safety/worker's compensation perspective which validates the purchase of the machine. The machine would be shared between the three cities and stored in one city during the winter months when it is not used. MOVED by Norris, seconded by McDonald and motion carried unanimously to delay the valve replacement in 2008 for Golden Valley and replace with the purchase of a Valve operator machine. The bids or quotes will be presented at a subsequent meeting. Next Meetina: The next meeting will be April 2, 2008. Adiournment: McDonald moved to adjourn the meeting. The meeting was adjourned at 2:00 pm. Thomas D. Burt, Chair ATTEST: Carol Broermann, Administrative Assistant ~;_f~ The Bassett Creek Watershed Management Commission (BCWMC) was ca)]ed to order at 11:35 a.m., Thursday, February 21, 2008 at Golden Valley City Hall by Chair Welch. Ms. Herbert conducted ro)] call. Roll Call Crystal Golden Valley Medicine Lake Minneapolis Minnetonka New Hope Plymouth Robbinsdale St. Louis Park Note: Also present: Commissioner Pauline Langsdorf, Secretary Commissioner Linda Loomis, Treasurer Commissioner Cheri Templeman Commissioner Michael Welch, Chair Not Represented Commissioner Daniel Stauner Commissioner Ginny Black, Vice Chair Commissioner Karla Peterson Not Represented Counsel Engineer Recorder Charlie LeFevere Karen Chandler Amy Herbert Commissioner Manuel Jordan (St. Louis Park) arrived after roll call Laura Adler, BCWMC Technical Advisory Committee, City of St. Louis Park Brooke Asleson, Minnesota Pollution Control Agency (MPCA) John Barten, Three Rivers Park District Julie Cole, Minnetonka Resident Leith Dumas, Opus Lois Eberhart, BCWMC Technical Advisory Committee, City of Minneapolis L~e Gustafson, BCWMC Technical Advisory Committe~ City of Minnetonka Richard McCoy, BCWMC Technical Advisory Committee, City of Robbinsdale Bob Moberg, BCWMC Technical Advisory Committee, City of Plymouth Jeff Oliver, BCWMC Technical Advisory Committee, City of Golden Valley Adam Parker, MFRA . George Parrino, Opus PaulPearson,MFRA Bob Steinhoff, Opus Liz Stout, BCWMC Technical Advisory Committee, City of Minnetonka Elizabeth Thornton, Alternate Commissioner, City of Plymouth Edward Wons, Minnetonka Resident '~1I\.m1il!;3Ii\' Chair Welch announced the deferral to next month ofitem 3Ivi ~ BCWMC meeting logistics - and the potential deferral of part of item 3J - the discussion of 2007 Budget. Ms. Black requested the deferral to the March meeting of item 5D - Amendment to the Contract with City of Plymouth for Curlyleaf Pondweed Treatment. Ms. Black moved the agenda as amended including rearranging the agenda so item 5G - Golden Valley Floodproofing reimbursement requests - is moved ahead of item SF - T AC Recommendations. Ms. Peterson seconded the motion. The motion carried unanimously (Cities of Minnetonka and St. Louis Park were absent from the vote]. #248728 vl BCWMC march 20, 2008 Meeting Minutes Page 1 Ms. Peterson moved to approve the Consent Agenda. Ms. Black seconded the motion. The motion carried unanimously (Cities of Minnetonka and St. Louis Park were absent from the vote]. A. Presentation of the Jannary 17,2008 meeting minutes. The Jannary 17,2008 meeting minutes were approved nnder the Consent Agenda. B. Presentation of the Financial Statement. The February 2008 and the 2007 Fiscal Year-End financial reports were approved under the Consent Agenda. The general and construction account balances reported in the February 2008 Financial Report are as follows: Checking Acconnt Balance TOTAL GENERAL FUND BALANCE 632,319.25 632,319.25 Construction Acconnt - cash balance Investment Balance - CP due 3/24/08 (500,000) TOTAL CONSTRUCTION ACCOUNT BALANCE -Less: Reserved for CIP projects Construction cash/ investments available for projects 2,373,297.46 494,568.89 2,867,866.35 4,015,521.54 (1,147,655.19) C. Presentation of Invoices for Payment Approval. Invoices: i. Kennedy & Graven - Legal Services through 1-31-08 - invoice for the amount of $2,107.68. ii. Barr Engineering Company - December Engineering Services - invoice for the amount of $36,199.07. iii. Amy Herbert - December Recording Administrator Services - invoice for the amount of $2,115.00. iv. SEH, Inc. - December 2007 Sweeney TMDL Services and Retainage Payment- invoice for the amount of $1,231.87. v. Hennepin County Environmental Services River Watch Program - invoice for the amount of $2,000.00. vi. Nancy Logan - New BCWMC Logo Design - invoice for the amount of $250.00. vii. City of Golden Valley - Financial Management Fee - invoice for the amount of $1,200.00. Ms. Loomis moved to approve the invoices. Ms. Black seconded the motion. By call of roll, the motion carried unanimously (Cities of Minnetonka and St. Louis Park were absent from the vote]. #248652 vI BCWMC February 21, 2008 Meeting Minutes Page 2 D. Resolution 08-02 to Designate BCWMC's Official Depositories. Ms. Black moved to approve Resolution 08-02 to designate RBC Dain Rauscher and Wells Fargo as the BCWMC's official depositories. Ms. Loomis seconded the motion. The motion carried unanimously [Cities of Minnetonka and St. Louis Park were absent from the vote]. E. Review CIP Reserve Account Policy and its $250,000 minimum account balance. Item deferred to future meeting. F. Resolution 08-03 to Reimburse the BCWMC 2.5% of its annual tax levy for administrative expense charges for CIP projects. Ms. Peterson moved to approve Resolution 08-03 to reimburse the BCWMC $4,750, which is 2.5% of the requested 2007 tax levy amount of $190,000, for administrative expenses for Capital Improvement projects. Ms. Loomis seconded the motion. The motion carried unanimously [Cities of Minnetonka and St. Louis Park were absent from the vote]. G. Approval of Contract with MMKR Certified Public Accountants for Audit Services. Ms. Black moved to approve entering into the contract with MMKR for the annual audit. Ms. Peterson seconded the motion. The motion carried unanimously [Cities of Minnetonka and St. Louis Park were absent from the vote]. [Commissioner Jordan arrives]. H. Amendment of Contracts for Engineering and Recorder Administrator Services. Chair Welch asked about Barr's fee increases. Ms. Chandler said that changes in the 2008 fee rates from 2007 rates include an increase for Barr staff members Greg Wilson, Jim Herbert, and Karen Chandler from $130 an hour to $135 and honr and for staff member Jeff Lee from $120 to $125 an hour. She stated that the fees for staff members Len Kremer and Meg Rattei have remained the same at $150 an hour and $110 an hour, respectively. Ms. Loomis moved to approve the contract amendment. Ms. Black seconded the motion. The motion carried unanimously [City of Minnetonka was absent from the vote]. Chair Welch called attention to the changes in Ms. Herbert's contract including the increase in Ms. Herbert's hourly rate from $50 an hour to $57 an hour and adding a reimbursement for travel costs to BCWMC meetings. Ms. Black moved to approve an increase in Ms. Herbert's hourly rate of 9% (calculated by an increase of 3% a year for the years 2006, 2007, 2008, which would be an increase of $4.50) and if upon receiving additional information from Ms. Herbert in support of a further increase, we could change the contract amendment again. Mr. Stauner seconded the motion. Ms. Loomis commented she was not in favor of Ms. Black's motion. Mr. Jordan asked about the possibility of capping the rate increase. Ms. Peterson said she would like to see additional information. Ms. Langsdorf commented that she doesn't have a problem with the rate increase requested by Ms. Herbert. The motion did not carry with two votes in favor (Cities of New Hope and Plymouth) and six votes against (Cities of Crystal, Golden Valley, Medicine Lake, Minneapolis, Robbinsdale, and St. Louis Park - City of Minnetonka was absent from the vote). Chair Welch requested Ms. Herbert bring back to the Commission next month information on what other contractors receive as payment for their recording administrator services. I. Organizational Meeting: i. Appointment of Chair. Ms. Black nominated Michael Welch for Chair. Michael Welch was unanimously appointed Chair ICity of Minnetonka was absent from the vote]. ii. Appointment of Vice Chair. Ms. Langsdorf nominated Ginny Black for Vice Chair. Ginny Black was unanimously appointed Vice Chair [City of Minnetonka was absent from the vote]. iii. Appointment of Secretary. Ms. Black nominated Pauline Langsdorf for Secretary. Pauline Langsdorf was unanimously appointed Secretary [City of Minnetonka was absent from the vote]. #248652 vI BCWMC February 21, 2008 Meeting Minutes Page 3 iv. Appointment of Treasurer. Chair Welch nominated Linda Loomis for Treasurer. Linda Loomis was unanimously appointed Treasurer [City of Minnetonka was absent from the vote). v. Budget Committee. Chair Welch made the motion that the Budget Committee is the four BCWMC officers but that any commissioner may participate in the budget discussion. Ms. Loomis seconded the motion. The motion carried unanimously [City of Minnetonka was absent from the vote]. vi. BCWMC Meeting Logistics. Deferred to future meeting. J. Review 2007 Budget and Resolution 08-04 to transfer remaining annual inspection budget funds from the 2007 budget to the 2008 budget. The Commission deferred its review of the 2007 budget until the March meeting. Ms. Loomis moved to approve resolution 08-04 to transfer the remaining annual inspection funds, $6033.59, to the 2008 Project Inspections budget. Ms. Black seconded the motion. The motion carried unanimously. A. Golden Valley 2008/2009 Pavement Management Program: Golden Valley. Ms. Chandler explained this project is the 2008 portion of the City of Golden Valley's 2008-2009 pavement management program. She said the project is coming in front of the Commission because it is a reconstruction project greater than one acre, which is one of the types of projects the Commission wanted to review instead of being reviewed only by Commission staff. Ms. Chandler said the two-year project encompasses eight miles of residential streets. She stated that Golden Valley is decreasing the amount of impervious surface from 28.59 acres to 27.92 acres and is adding two water quality ponds. Ms. Chandler said in addition to the ponds permanent BMPs include eight sump manholes throughout the project area. Ms. Chandler reported that the Commission Engineer has four recommendations as listed in the February 14, 2008 Engineer's Memo. Ms. Black moved to approve the project with the recommendations listed in the February 14, 2008 Engineer's Memo. Ms. Loomis seconded the motion. The motion carried unanimously [City of Minnetonka was absent from the vote). B. CrossRoads Corporate Center: Minnetonka. Ms. Chandler explained that the project is in front of the Commission because it is a change in land use. She stated that the project entails changing 14 acres from single-family residential to office buildings and parking ramps. She said that 13 acres of the site will be graded. Ms. Chandler said the net increase in impervious surface is 3.15 acres. She explained that runoff from the site will be directed to a proposed water quality pond and that treated water eventually discharges into Crane Lake. She said the Commission Engineer is now satisfied that the developer will meet the nondegradation requirement through the large amount of ponding they are providing. Ms. Chandler said the Commission Engineer is recommending approval of the project with three minor conditions not listed in the January 14, 2008 Engineer's Memo: i. Rip rap and filter material should be provided at each storm sewer outlet; ii. Skimming detail for each outlet structure must be provided on the drawings; iii. Seqnencing note should be included on the drawing and should state, "Silt and sand will be removed from the pond as necessary during construction and after completion ofthe project." Ms. Loomis commented she thought the Commission usually recommends that a maintenance agreement is entered into between the City and the developer. Mr. Gustafson said the City of Minnetonka incorporates that as part of the approval of the project. Mr. Gustafson stated that the large pond will discharge into the wetland. #248652 v 1 BCWMC February 21, Z008 Meeting Minutes Page 4 Ms. Kohl commented about residents' concern that there will not be a buffer pond between the wetland and Crane Lake. Mr. Wons commented that his neighborhood drains directly into the wetland and will not drain into a water quality pond. He asked if the wetland will provide sufficient treatment for the runoff. Mr. Gustafson said that property is residential drainage and he believes the wetland will provide enough treatment for that runoff. Chair Welch asked if the loading into Crane Lake would change. Ms. Chandler said it would be about the same. Ms. Chandler said the Commission's requirements are being met including the non degradation policy. Ms. Black said she is concerned about the volume increase of runoff and the increase of water entering Crane Lake. Ms. Black asked if there are any provisions to decrease the amount of additional runoff. Mr. Parker of MFRA said the restricted outlet on the pond will handle some volume control. Mr. Dumas stated that the project has 39% impervious coverage, which is substantially below the city's zoning allowance of 75% impervious coverage. Ms. Black expressed her concern about the bounce of the water levels and its impact on the wetlands and Crane Lake. Mr. Gustafson commented that the entire project will be LEED certified. Ms. Black requested that in the future the Commission Engineer include in the Engineer's Memo the fact that a project is going to be LEED certified. Chair Welch added a fourth recommendation to the three Engineer recommendations stated by Ms. Chandler. Chair Welch said the fourth recommendation is that the developer considers the incorporation of all possible water quality Best Management Practices especially in regard to reduction of water volume. Ms. Black moved the project with the conditions discussed today. Ms. Loomis seconded the motion. The motion carried unanimously [City of Minnetonka was absent from the vote]. A. Wirth Lake TMDL Meeting. Chair Welch said there are a memo and an e-mail in the meeting packet that discuss issues that arose from the Wirth Lake TMDL meeting. He said the e-mail addresses a number of issues but the major point is that the Minneapolis Park and Recreation Board is not seeking to play an active role in the development part of the TMDL project. Chair Welch summarized the Wirth Lake TMDL meeting and said an outcome of the meeting was the decision to bring to the Commission the idea of drafting a work plan for the Wirth Lake TMDL and circulating it to the MPCA and the stakeholders for a review on a quick timeline for getting comments back, then incorporating the comments into the work plan, and then forwarding it to the MPCA by the third week of March. Chair Welch said that from there the Commission would have a couple of options. He said the Commission could take the work plan, once approved, and send out a request for proposals (RFP), or the Commission could ask the MPCA to bid out the project through its list of approved contractors. Chair Welch said this is not a decision the Commission needs to make right now. Ms. Chandler remarked that as the memo in the packet states, Barr could draft the TMDL scope within a week. She said if Barr then could get comments back from the MS4s in 10 days the whole revision process could be completed in three weeks and the Wirth Lake TMDL work plan could be submitted to the MPCA to meet its March 15th deadline. Ms. Asleson said the work plan just needs to be a scope of work instead of a typical work plan. She #248652 vI BCWMC February 21, 2008 Meeting Minutes Page 5 said the work plan could I ave out details of project budget and timelines. She said the MPCA needs a scope of work that describes what has been done and what needs to be done and then the RFP process would take p ace and then more detailed work plans would be submitted by the consultants who chose to b'd on the project. Ms. Chandler said that Ti Brown, who used to work at the Park Board, was involved one or two years ago when this proje came up. She said an agreement was reached between the parties about where to place the MP but that the Park Board didn't want to be responsible for maintaining it and instead wanted the BCWMC or the City of Golden Valley to maintain it. Chair Welch asked if the 'nneapolis Park and Recreation Board committed the land for the BMP. Mr. Oliver said a location ad been approved but the City of Golden Valley did have some concerns about the locatio . He said the Park Board was looking for a 30-year revocable lease with 30 days notice. He sai the major issue is that there was no participation in the project from MnIDOT, which contribut s the majority of the drainage into the BMP. Mr. Oliver said MnlDOT was not planning to partic pate in the capital plans of the project or in the maintenance. Mr. Oliver said leasing arrang ments .were being worked on at the time bnt because of MnIDOT's refusal to participate in th project the project did not move beyond that point. Ms. Black made the motio to approve the recommendation in the memo to develop a scope of work for the Wirth Lake DL study and to send the scope to the MS4s for review and comment. Chair Welch seconded the motion and said the MS4s include Mn/DOT, Hennepin County, the City of Golden Valley, and Mi neapolis and he said that the Minneapolis Park and Recreation Board, as a landowner, would als like to review the work scope. Mr. LeFevere asked if the ark Board is part of the Minneapolis' MS4 or if it is its own MS4. Ms. Eberhart said the Park Bo rd is not an MS4 and is not part of the City of Minneapolis' MS4 designation but the Park oard is a co-holder of the NPDES permit for its land in Minneapolis. The motion carried unani ously [the City of Minnetonka was absent from the vote]. Chair Welch said Barr En ineering will expend funds from the Commission's TMDL budget to complete the scope ofwor Ms. Chandler said Mr. Kremer estimated it would cost around $2,500 to complete the scope ofw rk and get it out for comment and that there is approximately $80,000 left in the TMDL budget. hair Welch said there should be more than that amount and it seems that the budget still isn't a counting for the reimbursements received from the MPCA. B. Medicine Lake TMDL eeting. Chair Welch said that on February Sib there was a meeting to discuss the Medicine Lake TMDL project. He said an outcome of the meeting is that the next step to take is to have the Thre Rivers Park District and Barr Engineering get together and identify overlaps in information th t is available and the status of modeling to try to develop an RFP to submit to the Minnesota P llution Control Agency (MPCA) soon because the money that the MPCA has set aside for th Medicine Lake TMDL project will be moved on to a different project by the end of March. Chai Welch said the MPCA has made it very clear that the maximum funding it has available fo this project is $50,000. He said Ms. Asleson has provided a letter reiterating that point and he letter was distributed to the Commission via e-mail earlier this morning. Ms. Chandler said that Ba r thinks the work scope needs to be revised and if the Commission approves that action, a me ting will take place between John Barten of the Three Rivers Park 11248652 vI BCWMC February 21, 2008 Meeting Minutes Page 6 District and the City of Plymouth to revise the scope to spell things out more clearly. Ms. Chandler said Barr is concerned about getting the revised scope completed and getting comments back from all the stakeholders in time to meet the MPCA's Aprill't deadline. Chair Welch said that at the February 5th meeting the issue of the stakeholder involvement process was not resolved. Chair Welch added that he doesn't want the Commission to have another discussion at the Commission level regarding modeling and data for the Medicine Lake TMDL project. Ms. Black asked what deadline could be met if the Aprill 5t deadline can't be met. Ms. Chandler remarked it depends on how long the stakeholders take to review the scope. Chair Welch asked if it would be okay with the MPCA if the scope of work is in to the MPCA by the Aprill't deadline while the scope is still being reviewed by the MS4s. Ms. Asleson said she feels comfortable with that but she will need to verify with her supervisors that it will be ok. Ms. Chandler asked for a clarification of the process being recommended. Chair Welch said the process being proposed is that there would be a meeting hetween Barr Engineering, City of Plymouth, and Three Rivers Park District to revise the work scope and then after the meeting and the revision, the scope would be sent to the MS4s and the MPCA at the same time. Chair Welch asked how much these next steps would cost out of the Commission's TMDL budget. Ms. Chandler said the estimate is approximately $5,000 to $6,000 and if it is any different than that Barr Engineering will let the Commission know. Mr. Barten said the Three Rivers Park District Board has made it clear to staff that it wants to see lakes get improved and if that takes a TMDL then the Board is supportive of a TMDL. He said he wouldn't be surprised if the lake is only 1 to 2 micrograms away from achieving the TMDL goal. He said he doesn't see the revision of the work plan as a major effort and he thinks it should be very simple. He said the current work plan needs to be revised in order to determine what has already been done and what doesn't need to be duplicated and then the public input process needs to be discussed. Ms. Black asked if the revised scope of work could be submitted in the form of a draft RFP for the March 20th Commission meeting. Mr. Gustafson asked if the MPCA could do the TMDL. Ms. Asleson said in that situation the MPCA would get a revised scope of work and would use the MPCA's master list of nine contractor firms and then would work with the BCWMC to determine who would do the final work. Ms. Loomis stated that the City of Golden Valley is fine with the approach of the MPCA handling the TMDL. Mr. Stauner said he doesn't see a problem with that approach. Chair Welch said the Commission needs to discuss the scope of stakeholder involvement in the TMDL. He said he doesn't think four stakeholder meetings is enough. Mr. Moberg asked how the Commission wants to handle communicating the load allocations to the individual MS4s. He asked if the Commission will be sending someone to talk to the cities' boards about the load allocations and if so, who will be meeting with the boards. Mr. Barten suggested holding two joint meetings of the boards of the MS4s. Ms. Templeman asked if there would be project information posted on a Web site for cities to learn about the project. Chair Welch asked if a TMDL project Web site is in the current scope of work. Chair Welch brought up the idea of the Three Rivers Park District coordinating the stakeholder #248652 vI BCWMC February 21, 2008 Meeting Minutes Page 7 process. Ms. Loomis said the Three Rivers Park District is a contributor and that she is not comfortable with the Three Rivers Park District coordinating the stakeholder process. Ms. Black said she doesn't have any problem with the Three Rivers Park District handling the stakeholder process. Chair Welch said it seems that the Commission is proposing the meeting between Barr, Three Rivers Park District, and the City of Plymouth take place to revise the scope of work including increasing the number of stakeholder meetings as follows: 1. An introductory meeting; 2. A mid-point data meeting; 3. Two specific meetings for MS4s and their Boards to discuss data and how load allocations are arranged (meeting can be open to everyone); 4. See #3 (above); 5. A late-point meeting to discuss BMPs (Best Management Practices); 6. One or two contingency meetings; and, 7. See #6 (above). Chair Welch said he wants the Commission to resolve today whether or not Three Rivers Park District is going to lead the public stakeholder process. Mr. Barten said the Three Rivers Park District Board has authorized the Park District to be the lead in the stakeholder process. Ms. Asleson said the MPCA would be comfortable with the Three Rivers Park District doing any part of the TMDL process. Ms. Black moved that staff should work with the Three Rivers Park District to revise the work plan and to send it out to the MS4s and the MPCA for review per the revisions and the timeline discussed at today's meeting, including that the stakeholder process will have a minimum of seven meetings. Ms. Loomis seconded the motion. The motion carried unanimously [City of Minnetonka was absent from the vote]. Ms. Asleson remarked that the MPCA can do a separate contract for a specific task for a specific entity that is not on the contractor list. Ms. Black moved that the Three Rivers Park District rons the stakeholder process. Ms. Langsdorf seconded the motion. The motion carried with six votes in favor of the motion by the cities of Crystal, Medicine Lake, New Hope, Plymouth, Robbinsdale, and St. Louis Park and two votes against the motion by the cities of Golden Valley and Minneapolis [City of Minnetonka was absent from the vote]. Ms. Herbert clarified that the Commission wants included in the March meeting packet the revised work plan that will be sent to the MPCA and the MS4s and the Minneapolis Park and Recreation Board. C. Army Corps of Engineers Remitting of Future CIP Project. Deferred to next meeting. D. Amendment to Contract with City of Plymouth for Curlyleaf Pondweed Spot Treatment of Medicine Lake in 2008. Deferred to next meeting. E. Status of 20- Year Inspection of Bassett Creek Phase I and II Tunnels. Ms. Chandler said no significant issues were found during the inspection. Ms. Chandler handed out a page of color photographs showing examples of seepage found in the tunnel. She said the water levels are being #248652 v] BCWMC February 21, 2008 Meeting Minutes Page 8 left at their lowered levels until tomorrow because Mn/DOT is checking for void spaces behind the tunnel walls. Chair Welch asked if there will be a formal report written up on the tunnel inspection. Ms. Chandler said she will check. Chair Welch said the information will be included in the 2008 Annual Report. F. Golden Valley Request for Final Payment for Flood Proofing Project. Chair Welch said the City of Golden Valley is asking for reimbursement in the amount of $474,205.74 for the flood proofing project. Mr. LeFevere said he looked at the contract and the way the contract was written was that each of the 22 houses involved in the project had an amount of money allocated to it. He said the contract allowed remaining money from one of the 13 home's completed flood proofing project budget to be transferred to a remaining home floodproofing project budget. Mr. LeFevere said one of the homes, 2545 Regent Avenue, had no floodproofing done. He said the budget for that home's floodproofing project was $20,375. Mr. LeFevere explained that since the floodproofing was not completed on the 2545 Regent Avenue home, under the contract the $20,375 is not available to be transferred to apply to the other floodproofing projects. Mr. LeFevere said either the reimbursement to the City of Golden Valley should be reduced by $20,375 or the contract between the BCWMC and the City of Golden Valley should be amended to authorize the reimbursement of all the funds set aside for the project. Mr. Oliver said the City of Golden Valley made repeated contact with the homeowner of 2545 Regent Avenue and the homeowner refused to participate. Ms. Black asked about the procedure for how the Commission would approve reimbursement of the full floodproofing budget amount. Mr. LeFevere remarked that a contract amendment would be sufficiently simple that a separate contract amendment document would not be required but could simply consist of a statement in the minutes that the Commission, at the request of the City of Golden Valley, approves amendment of the contract to allow the reimbursement of the full floodproofing budget amount - notwithstanding that the floodproofing of 2545 Regent Avenue was not done - and that the Commission is going to pay the full amount of 474,205.74 to the City of Golden Valley. Ms. Black made the motion just explained by Mr. LeFevere. Chair Welch seconded the motion. The motion carried unanimously [the City of Minnetonka was absent from the vote]. G. Technical Advisory Committee (T AC) Recommendations: i. Requirements for Development Proposals Document. Chair Welch said the requirements in this document are the guidelines and rules that implement the policies of the Commission. He said it is a 60-page document that is very important because it defines the Commission's scope of work in terms of what the Commission reviews, what the Commission doesn't review, what comes in front ofthe Commission versus what is reviewed administratively by staff, and what standards that staff and the Commission use in their reviews. Ms. Chandler said the two TAC recommendations that need Commission action are listed on page 3 of the February 13, 2008 T AC memo to the Commission. She said the T AC's first recommendation is in regard to road projects. Ms. Chandler said the T AC recommends that public road! trail construction and reconstruction projects resulting in disturbed area less than 5.0 acres are exempt from BCWMC review. She said the TAC also commented that portions of such projects involving floodplains, lakes, stream crossings or utility crossings would still require BCWMC review. Mr. Moberg clarified that the TAC meant those projects would be exempt from coming in front of the Commission but would be administratively reviewed. Ms. Chandler said the second T AC recommendation is also on page 3 and is in regard to infiltration basins. She said the T AC recommends revising the design standards for infiltration basins to be based on 0.5 inches of runoff from impervious surfaces. She said #248652 vI BCWMC February 21, 2008 Meeting Minutes Page 9 the T AC stated that design standards for fIltration basins would continue to be based on 1.0 inches of runoff from impervious surfaces. Mr. Oliver said this recommendation is consistent with the Minnesota State Storm Water Manual. Chair Welch said he understands the desire to deal with problem soils but he would prefer and asks the TAC to look at standards that include sequencing, such as the first priority would be one-inch of fIltration and if a project applicant can demonstrate they can't iniIltrate that full amount then they infIltrate the amount they can and fIltrate the rest or some other treatment for volume. Ms. Black said she would strongly support such standards. Chair Welch said the Commission is discussing today what it wants to communicate back to the TAC for the TAC to discuss and then the Commission will get the revised Requirements document back at a later date. Mr. Oliver said he thinks sequencing would be fairly complicated and he believes that developers would walk away from using the alternative methods. He said the more complicated sequencing and the more rigorous the Commission makes the requirements the more likely that very few developers will do anything but NURP (National Urban Runoff Program) ponds. Chair Welch asked if the TAC has discussed volume control requirements. The TAC members present indicated the TAC hasn't discussed volume control requirements. Chair Welch asked for an explanation of item 4 in the TAC memo [4. "The TAC recommends the BCWMC review and clarify non-degradation and level 1 requirements for sites that involve additions, site expansions and change in land use."] Mr. Moberg said the TAC would like to get to a point to clarify when to apply nondegradation standards or levell standards. Ms. Loomis moved to direct the T AC to review and clarify non-degradation and level 1 requirements for sites that involve additions, site expansions and change in land use, as stated in item number 4 in the T AC memo, and to direct the T AC to make the modifications to the requirements regarding the road projects and the infIltration basins as described in the TAC's January 13th memo item number 5. Ms. Peterson seconded the motion. Chair Welch clarified that the motion regarding number 4 in the TAC memo is to review and clarify the application of non-degradation and level 1 requirements and that the Commission is not changing the policies. The motion carried unanimously [the City of Minnetonka was absent from the vote]. A. Citizen Input on Non-agenda Items: No citizen input. B. Chair: No communications. C. Commissioners: No communications. D. Committees: i. Education and Outreach Committee - Ms. Langsdorf reported that Decision Resources estimated a cost of $250 for a presentation to the Commission on the results of the Joint Survey. Ms. Langsdorf moved to approve a presentation by Decision Resources at an upcoming meeting and for the $250 to come out of the Education budget. Ms. Peterson #248652 vI BCWMC February 21, 2008 Meeting Minutes Page 10 seconded the motion. The motion carried unanimously (the City of Minnetonka was absent from the vote). Ms. Langsdorf and Ms. Thornton introduced the new Commission exhibit on display at today's meeting. Ms. Langsdorf also mentioned that Mary Karius of River Watch is willing to present the 2007 River Watch results to the Commission and that Ms. Karius said perhaps a teacher who was involved in the sampling could also come if the Commission schedules the presentation for a meeting after the school year ends. Ms. Herbert was directed to contact Mary Karius to set up the presentation. E. Counsel: No communications. F. Engineer: No communications. Ms. Black moved to adjourn the meeting. Ms. Loomis seconded the motion. The meeting adjourned at 2:15 p.m. Michael Welch, Chair Amy Herbert, Recorder Date Date Pauline Langsdorf, Secretary Date #248652 vI BCWMC February 21, 2008 Meeting Minutes Page 11 alley Memorand Public Works 763-593-8030 I 763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting April 15, 2008 Agenda Item 3. E. 1. Bid & Quotes - Award Contract for 2008 Pavement Management Project Staking and Engineering Services Construction Observation Services Relocation of Decorative Street Lights Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Summary Award Construction Contract: Bids for the 2008 Pavement Management Project (PMP), City Improvement Project 08-1, were opened on April 3, 2008. Ten bids were received and analyzed for bid alternates. The corrected bids are listed as follows: Engineer's Construction Estimate Budgeted Amount $6,454,384.15 $6,566,671.31 $6,601,636.70 $6,630,401.66 $6,845,806.72 $7,258,526.10 $7,435,571.12 $7,333,601.00 $7,396,193.27 $7,902,310.85 $6,234,450.00 $6,500,000.00 Palda & Sons, Inc. Northwest Asphalt, Inc. Forest lake Contracting, Inc. Park Construction Co. Thomas & Sons, Inc. Veit Inc. Shafer Contracting Co. C.S. McCrossan Construction, Inc. Hardrives, Inc. Ames Construction Co. Staff has reviewed the bids and found them to be accurate and in order. These bid amounts include the mill and overlay of Mendelssohn Avenue between Plymouth Avenue and Medicine Lake Road (CIP S-013, page 97, $540,000 for two streets); and the installation of storm sewer on Golden Valley Drive near Wisconsin Avenue (CIP SS-21 , page 123, $75,000). The bid amounts listed above also include a bid alternate for the use of recycled bituminous pavement for Class 5 gravel, a contract savings of $33,800.00; and the use of an alternate catch basin inlet protection product that was not an increase or decrease in the bid amount. Sidewalk Shoulder Options: The bids for the 2008 PMP project include alternate bids for the two foot wide concrete shoulder between the five foot wide sidewalk and the back of the curb. The base bid for this shoulder area was the brushed concrete finish that was discussed and illustrated in the feasibility report. The two bid alternates included a stamped finish utilizing the concrete stamp that was used in the City Hall entry project completed recently; and an exposed aggregate finish. The stamped concrete bid alternate for Palda & Sons resulted in an increase in the construction cost of $5,950.00. The exposed aggregate bid alternate resulted in an increase in the construction cost of $54,027.90. Based upon the bid results, and the future maintenance requirements of the proposed shoulder finishes, staff recommends that the base bid of a brushed finish for the shoulder be adopted. Stakinq and Enqineerinq Services: Staff has received a proposal from the consulting engineering firm of Short Elliott Hendrickson Inc.; (SEH) dated March 31, 2008, for construction staking and engineering services for the 2008 PMP. The engineering services include specialized work in geotechnical engineering for soil conditions, structural engineering for the helical piling required for sanitary sewer replacement on Lowry Terrace, and environmental engineering. The construction staking includes all survey work during construction, and record drawing survey and drawing preparation following construction. The proposal includes a not to exceed amount of $165,000. Construction Observation: Staff has received a proposal, dated April 9, 2008, for construction observation services for the 2008 PMP from the consulting engineering firm of WSB & Associates, Inc. (WSB). This contract includes one full-time person to provide inspection services to ensure that the project is constructed to the City's technical specifications. The consultant will supplement City staff that will also be working on the construction project. The proposal includes a not to exceed amount of $110,656. Street Liqht Replacement: During the design of the 2008 PMP, 17 decorative street lights within the project area were identified for removal and replacement due to conflicts with street improvements. Many of these lights are in excess of 30-years-old and show signs of deterioration of the poles. Therefore, staff and Xcel Energy recommend that the entire decorative street light system within the project area be replaced in conjunction with the street reconstruction project. The replacement of the street lights will include new poles, fixtures, and wiring, as well as complete removal of the existing system. The cost from Xcel Energy Outdoor Lighting for the removal and replacement of these street lights is not to exceed $46,437.00. This cost was included in the construction costs for the 2008 PMP project. Attachments Location map (1 page) Letter from Susan Mason, SEH, to Jeannine Clancy dated March 31, 2008 (3 pages) Letter and contract from Jupe Hale, WSB, to Jeannine Clancy dated April 9, 2008 (4 pages) Construction Agreement for Street Lighting Facilities (5 pages) Recommended Actions 1. Motion authorizing a contract with Palda & Sons, Inc. in the amount of $6,454,384.15 for the construction of the 2008 PMP, City Improvement Project No. 08-1. 2. Motion to authorize entering into a contract with SEH, Inc. for construction, staking, and engineering services for the 2008 PMP, not to exceed $165,000. 3. Motion to authorize entering into a contract with WSB & Associates, Inc. for construction observation services for the 2008 PMP, not to exceed $110,656. 4. Motion to authorize entering into an agreement with Xcel Energy Outdoor Lighting in the amount of $46,437.00 to replace decorative street lights and appurtenances in the 2008 PMP. 2008 CONSTRUCTION SEASON w C) o 0::: III I I I I 34TH I I I I AVE I LJL ~ 11,1;1,1;/,. ~ \ ...... ,~~ M _ ~ ~ l t ~ i ,1 .$ ~ ""- ~I\n_~~ .~~ ~ ~ ~I~ ,.., 3J =- JrM 1 _ 3N.I ~.;, "':~A ~ ~ NoM E ~- \~ t - ~~ ;;'~i._t, ~ ~ ~ ~~- $ =- ~ J~ i' i'<'o<..~~ I;,..." "" -'<.- ~ ~ ~ ..." ..~ J; ..... " ~~ !,..... ~'7 ~ , · n n - ~ =- ~ ~ ~~ ~~ ,...71&1V.9 IN, IfNI SIKH' ~ ~ ~ ~ ~ S I; ~ ~ .MSl1 CI. I I"'~' ~, ~ ~ J. C ..,.,. -I-~ ~ .- > - 2!- ..,.,. JIIIs - .un rMf .un -- .uw JtNtI .... ~ .MIl? '-- - oUoWI r.w; .au1J:.ICW :;;; .un I , :m" ~\' ,~D \ 3.NI INs' ~; jJ:wI .uN _.IN/' ;.;; ~ ~~ \",.,.,.un dJ8 ~ __.- 10.-'- ~ ~. . . . .~I=~ -=~4, ;r~ ~ __ _<~; . . ~GGGGe .-.-,:;) ~. t!~ @9ge ... 3NlZ~ -\ _t ~ ~: l b ~ ~ f'?\ t:"\,(>I G ... .- 'il- r, - '" .- I; '~ ~~/Ir.-~-<1 ..... '-~~C:~.r..,';"';~ : ..... ID~' ~ f' ~ , I."" 1.f1/8 -, ,.", ~ '. .~~)~ - ..... ~.d'~~ ~ .'{<1_......... ,,-, _' ~ ~---I- ~ ~ \ <~ii'~'tJiI ~ J: -, ~~! ~ ..-..-..;-{'~~~~~~tf:~i-. = ~ -~_ ;~~ ~n. "'I~! ~ ~ ~ ~~1~ ~~ ~ ~ ~ .INI? I i II' III! 1115". ...,.,.1 .,IS "" rlJt3 ~ . . .. J ~ ..., .- ~ - ? ..........- ~l ~!:i~- ~;;;;; ~., ... .., ... "" ~ , , , II' t [j;jI _ _ MIS II" I" I" P' .,.. I' ~J' "f . ~ ;;. NfKArr:<~ ~ AJrKJ .M?S ~~ I # ~ 9~1; I; ,iP, ,,0 ""1# I' ~ - ~ ci 5eG~~" "',,~ 1.I!e/;;'.!'~~~ I" -:c it' ~?":. ...\4 .1 _NIl AI -..., ..d ,sO'~ ~~ l~ .. (.?~~.:.) A ~f ,~'6 :W~~ ~fr J'", I .n! Jff' r;;if ~ NO SCALE , ey 2008- PROJECT LOCA TION MAP PAVEMENT MANAGEMENT PROGRAM (j) G: \OWGS\C1TYMAPS\ADORESS.OWG ~ SEH March 31, 2008 RECEIVED APR ill 2,2Q08 RE: Golden Valley, Minnesota 2008 PMP Construction Services SEH No. A-GOLDV0701.01 10.00 Mr. Jeff Oliver City Engineer City of Golden Valley 7800 Golden Valley Road Golden Vall~y, MN 55427-4588 Dear Jeff: Thank you for the opportunity to continue to provide professional services to the City of Golden Valley for the 2008 PMP Construction services. This letter serves as the Supplemental Letter Agreement in accordance with the Agreement for Professional Services between the City of Golden Valley and SEH. Background The City of Golden Valley proposes to rehabilitate approximately 4 miles of local streets in 2008. The neighborhood areas proposed for street improvements are located: · East of TH 100, South of 34th Avenue (city limits), West of Noble and North of Culver Road (including Culver) The proposed improvements include construction of storm sewer pipe and drainage structures, sanitary sewer repairs, sanitary sewer repair on Lowry Terrace including new pile foundation, relocation of hydrants and reconstruction of streets with concrete curb and gutter. The City has prepared the construction documents and will be managing the construction of this project. SEH construction staking services and a record plan survey as well as some specialty services relating to construction observation as described below and detailed in the task summary. Scope of Work Construction Staking SEH will provide a survey crew to provide the construction staking for the 2008 PMP construction project. Staking tasks for this project will include placement of horizontal and vertical control, centerline or offset stakes, blue tops for gravel, blue tops for finished grade, storm sewer stakes, curb and gutter stakes, sanitary sewer staking, and water main staking. All survey coordination for construction staking will be between the survey crew chief and the City. Record Plan Survey and Drawings This work includes providing final top of structure surveys on new storm sewer, sanitary sewer and water main manhole structures. The work also includes providing inverts for these new structures. Benchmarks will be reestablished in .the construction areas in conjunction with the record survey; it is our understanding that the City would also like us to electronically locate all of the new hydrants and gate valves. Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55 110-5196 SEH is an equal opportunity employer I www.sehinc.com I 651.490.2000 I 800.325.2055 I 651.490.2150 fax Mr. Jeff Oliver March 31, 2008 Page 2 Project Team Susan Mason, P.E. will manage coordination as required between city staff and the surveying. She will also provide administration of our contract with the City. Paul Haugen will be the lead Survey Crew Chief assigned. Ron Farmer will be available for the review of the sanitary sewer piling and retaining all shop drawings and for geotechnical field support for the proposed piling foundation work and as may be required with the installation of the lightweight material and subgrade correction work. Schedule We anticipate the construction staking to take place at the start of the 2008 construction season within the months of May to November. The record plan survey will follow completion of the construction. Compensation SEH proposes to be compensated for the scope of work proposed in the Agreement on an hourly basis. Compensation will be based on the hourly cost of personnel plus reimbursable expenses, including reproductions, mileage, car allowance, and equipment. Additional services required beyond the tasks and estimated hours as described can be negotiated or provided as extra work on an hourly basis. We have estimated these costs to be $165,000. This cost is an understanding of the project to date. If this document satisfactorily sets forth your understanding of our agreement, please sign in the space below and return one copy to our office. We look forward to working with you, your staff, and the community on this project. Thank you for the opportunity to continue to work with the City of Golden Valley. Respectively submitted, SHORT ELLIOTT HENDRICKSON INC. U1~ . Mason, PE ntIosures s:lfjlglgoldvl070100\I-genl\14-corr\coOSl services lelter032708.doc Approved this day of ,2008 . City of Golden Valley, Minnesota By Construct/on Services 2008 PMP Deliverables: Construction Observation, Staking, Record Plan Project G..tedlnleal Project RLS Word Survey Task Manager Engineer Engineer P..-sso. Crew A. Observation 20 8 Precon Meeting 4 4 Shop drawing review 20 8 8 Field Review 20 20 24 Project Close Out 4 B. Construction Slaking 16 12 Horizontal and Vertical Control 40 Centerline/Offset Slakes 98 Walls and Easements 4 Storm Sewer Stakes 114 Sanitary Sewer Stakes 8 Water main Stakes 8 Curb and Gutter Stakes 121 Gravel Blue Tops 51 Miscellaneous - ponds, trail, silt fence, lighting 12 Blue Tops after curb 62 D. Record Plans 4 Survey Record Plan Prep 20 4 80 .. .. Total hours 794 48 44 68 16 16 602 Project Labor $141,986 Expenses Survey equipment $15,000 Mileage and Expenses $5,000 Miscellaneous - copies, hubs,lath $3,014 Totai Dro/ect cost this phase lli5JIOO Survey Crew as required. Construction services are largely dependant on weather and Contractor's schedule. Materials testing by others ~ WSB & Associates, Inc. Infrastructure . Engineering . Planning . Construction April 9, 2008 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Ms. Jeannine Clancy City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427-4588 Re: 2008 Construction Services Dear Ms. Clancy: WSB & Associates, Inc. (WSB) is pleased to be able to continue our relationship with the City of Golden Valley. For the past two construction seasons, our staffhas developed strong relationships with City staff on many different levels while working on the PMP projects. Working for the City on this summer's PMP project provides WSB with another opportunity to demonstrate our level of service and design expertise to the City and its residents. We are proud of what we provide to our clients and the work that we do. We are proposing a familiar name to the City as the Construction Observer, Jake Newhall. We know the City was very comfortable with Jake's work last summer, and Jake has expressed a desire to, again, work with the City. WSB continues to be pleased with Jake's work in the field and in the office, and are sure you will, again, find his services to be very valuable to the City. Because you know Jake personally, I have not enclosed a resume for him. Should you desire an updated resume for Jake, I am happy to provide it. In addition, WSB has other available staff members to assist the City. If there is an opportunity for additional services, we will submit appropriate resumes for your consideration and will bring prospective candidates over to the City should you wish to meet with them in person. We have enclosed two copies of our standard professional services agreement including scope of work and fee estimate based on our discussions with City staff. The scope and fees are based on my conversations with your staffregarding anticipated hours and project duration. Similar to last year's contract, we will submit monthly bills for hours worked, and are flexible as to actual contract start and termination. As primary client contact for the City, I will be in touch with you periodically to discuss the performance of Jake or any other staff we may provide, as well as your needs pertaining to work start and completion. Thank you again for this opportunity. Should you find the proposed agreement acceptable, please execute both copies and return one to us. Please do not hesitate to contact me at 763-287-8311 should you have any questions regarding this proposal. Sincerely, Enclosufes Minneapolis. St. Cloud Equal Opportunity Employer K:\OI70 l-02\AdminlContractlCovcr \..eller.doc WSB & ASSOCIATES, INC. PROFESSIONAL SERVICES AGREEMENT This Agreement is made as of the 15th day of April 2008, by and between the City of Golden Valley, hereinafter referred to as City, and WSB & Associates, Inc., hereinafter referred to as Engineer, with offices located at 701 Xenia Avenue South, Suite 300, Minneapolis, Minnesota 55416. Witnesseth, that the City and Engineer, for the consideration herein named, agree as follows: SECTION 11 GENERAL CONTRACT PROVISIONS These provisions shall be as set forth in Exhibit A. SECTION 21 SCOPE OF WORK The scope of work to be performed by Engineer is set forth in Exhibit C. The work and services to be performed hereunder and described in Exhibit C shall be referred to herein and in the General Contract Provisions as the Project. SECTION 31 COMPENSATION Compensation to Engineer for services described in this agreement shall be as designated in the attached Exhibit D and as hereinafter described. SECTION 41 WORK SCHEDULE The anticipated schedule is set forth in Exhibit C. SECTION 51 SPECIAL CONDITIONS Special conditions, if any, are as set forth in Exhibit G. CITY: CITY OF GOLDEN VALLEY ADDRESS: 7800 GOLDEN VALLEY ROAD GOLDEN VALLEY, MN 55427 BY: LindaR Loomis SIGNATURE: TITLE: Mayor BY: Thomas D. Burt SIGNATURE: TITLE: City Manager SECTION 61 EXHIBITS The following initialed Exhibits are attached to and made a part of this Agreement: X Exhibit A General Contract Provisions X Exhibit B Definitions X Exhibit C Scope of Work X Exhibit D Compensation X Exhibit E Insurance Schedule X Exhibit F Rate Schedule SECTION 7 I ACCE}lTANCE OF AGREEMENT All work and services described in this agreement shall be performed by Engineer only after written acceptance of the City. The undersigned hereby accept the terms and conditions of this agreement and Engineer is hereby authorized to perform the services described herein. WSB & ASSOCIATES, INC. ADDRESS: 701 XENIA AVENUE SOUTH SUITE 300 MINNEAPOLIS, MN 55416 BY: Anth~e PEJ. E SIGNA~ v TITLE: Principal BY: Bret A8:iE SIGNATURE: A-~ TITLE: President Professional Services Agreement I(,\01701-D21Admin\CoDlract\PSAdoe Page I of I WSB & ASSOCIATES, INC. EXHIBIT D COMPENSATION The City shall pay the Engineer for Basic Services rendered on an hourly basis as mutually agreed to and deemed fair and reasonable for the particular work to be performed. Engineer's current fee schedule with hourly rates is attached to this contract as Exhibit F. The rate schedule is for 2008, and will remain in effect for services rendered through December 31, 2008. The fee schedule will be evaluated on an annual basis by the Engineer and adjusted to account for inflation and other factors. The Engineer will submit a revised fee schedule prior to December 31 on an annual basis. The following represents the compensation terms: D.1 General City Engineering Duties Engineer will be compensated for these services based on the hourly rates listed in the fee schedule. Overtime hours shall be billed at the same rate as regular hours. Two different pay scales will be utilized: Senior Construction Observer and Construction Observer. A not-to-exceed fee has been estimated for these services based on anticipated project duration and level of effort. For estimating purposes, the following assumptions were made: Construction Observer: 26-week duration 40 regular plus 16 overtime hours per week $76 per hour Weekly Rate, Construction Observer, (40+16) x $76.....................................$4,256 Estimated Fees, 26 x $4,256.............................. ........................................$110,656 D.2 Receipt of Payment In order to receive payment for services, the Engineer shall submit monthly invoices describing in detail the services performed in accordance with this contract. The City shall pay Engineer upon receipt of each monthly invoice. The personnel who worked on the project shall be included. Invoices shall include daily reports detailing the time for each day that the individual was working on the project. All invoices will include the City representative who authorized the work. D.3 Expenses Engineer shall be reimbursed for reasonable expenses related to the scope of services of this contract and/or individual projects. The Engineer shall be reimbursed for the actual Exhibit D - Compensation Page I P:'LBTTBR PROPOSAlS'Ooldeo VaUey\2007 ConsIruel:b1 Setvices\Bxb D.doc cost of the expenses, without markup. Typical expenses include, but are not limited to, the following: · Plan and specification reproduction fees · Costs related to the development of project photos The following shall not be considered reimbursable expenses: · Mileage · Mobile phone usage · Computer equipment time · Preparation and reproduction of common correspondence · Mailing Exhibit D - Compensation Page 2 P:'l.ETI1lR PROPOSAL8'OoJdea VolJoyaoo7 CoosIruotion _\IlxhD.doo fl" XceI Energy" Outdoor Lighting 825 Rice Street St. Paul, MN 55117 Construction Agreement For Street Lighting Facilities The Citvof Golden Vallev ("Customer") and Northern States Power Company, a Minnesota Corporation d/b/a Xcel Energy ("Xcel Energy" or "Company") agree to this Construction Agreement for Street Lighting Facilities, including the attached Terms and Conditions, for the following street light facilities: Customer: City of Golden Valley Address: 7800 Golden Valley Road City: Golden Valley State: MN Zip Code: 554275 Project charges of: Forty six thousand four hundred thirty seven dollars and n0/100 Dollars: $46,437.00 In accordance with the following terms of payment: Payment due 30 days after construction is complete For Association or City of: Golden Valley StreetlightslFacilities Location: Golden Valley 2008 Pavement Improvement Project Rate Code: A30 Q - Prepay Option - Monthly street light fee - 100W HPS Traditional Fixture - $6.09. Service consisting of: Installation of Company Owned streetlight facilities consisting of: " Desianatlon of LamDs: Number of Luminaries: 2008 Golden Vallev PMP Remove/abandon old wire and poles. Plow/direct bore in approx. 2500' of #6 AL Duplex in Conduit and instal/17- 100W traditional fixtures on 18' direct buried FG poles. Moving the following Company Owned street light facilities to a new location: N/A Construction process valid for 30 days from August 2008 Customer and Xcel Energy agree to the attached terms and conditions for the installation and moving of the facilities identified above. Customer and Xcel Energy agree that the operation of the newly installed or moved facilities shall be subject to the General Street Lighting Contract for Operations & Maintenance Services between Customer and Xcel Energy, dated January 1,1991. Dated this day of City of Golden Valley 20 Dated this day of 20 Customer: Xcel Energy: By: By: Title: Title: Stephen R. Foss, Director Business Operations - Minnesota as authorized agent for Northern States Power Co. XCEL ENERGY USE ONLY ,Div: Minneapoli s Jr. Northern States Power Company, a Minnesota corporation and wholly owned subsidiary of Xcel Energy Inc. August 2006 Page 1 of 5 tl XceI Energy- Outdoor Lighting 825 Rice Street St. Paul, MN 55117 TERMS AND CONDITIONS Customer and Company agree to the following terms and conditions: 1. Acceptance. Execution of this Agreement constitutes Customer's acceptance of the express terms of Company's proposal and the offer contained therein, which are included and incorporated into this Agreement. Any additional or different terms proposed by Customer, or any attempt by Customer to vary in any degree any of the terms in this Agreement in Customer's acceptance, are hereby objected to and rejected, and (i) such additional or different terms shall not operate as a rejection of the incorporation of the Company's proposal in this Agreement unless such variances are with respect to terms involving the description, quantity, or delivery schedule of the Work to be performed by Company as described in Company's proposal ("the Work" means the supplying of any labor, materials, or any other work of Company expressly described in Company's proposal); (ii) such additional or different terms shall be deemed a material alteration hereof; and (iii) Company's proposal shall be deemed accepted by Customer and incorporated into this Agreement without said additional or different terms. 2. Request for Installation; Rights. Customer requests that Company install outdoor lighting at the location(s} designated on page one and/or as shown on the attached exhibit. Customer grants Company any right, privilege and easement to install, operate and maintain its facilities, including underground facilities, on the property. 3. Installation Requirements. Customer agrees that, prior to Company starting work: (1) the route of Company's service installation shall be accessible to Company's equipment; (2) Customer will remove all obstructions from the route at no cost or expense to Company; (3) Customer will clearly mark all septic tanks, drain-fields, sprinkler systems, water wells, owner-installed electric or pipeline facilities, or other Customer-owned facilities in the installation route; and (4) the ground elevation along the route shall not be above or more than four inches below the final grade. Company will contact the appropriate agency to locate 3rd party utility facilities (phone, cable, etc.) on Customer property. Customer agrees Company is not responsible for damage to Customer-owned underground facilities not marked at the time of outdoor lighting service installation. 4. Installation Cost Contribution. Customer agrees to pay an installation cost contribution provided in Project Charges on page one. Customer is responsible for any additional installation costs incurred by Company because of (1) soil conditions that impair the installation of underground facilities, such as rock formations, etc., and (2) sidewalks, curbing, black top, paving, sod or other landscaping and obstructions along the cable route, such as extensive existing underground facilities, etc. 5. Winter Construction Charges. When underground facilities are installed between October 1 and April 15, inclusive, because of failure of Customer to meet all requirements of the Company by September 30, or because the Customer's property, or the streets leading thereto, are not ready to receive the underground facilities by such date, such work will be subject to a Winter Construction Charge when winter conditions of six inches or more of frost exist, snow removal or plowing is required to install. service, or burners must be set at the underground facilities in order to install service for the entire length of the underground service. Winter construction will not be undertaken by the Company where prohibited by law or where it is not practical to install underground facilities during the winter season. The charges apply to frost depths of 18" or less. At greater frost depths, the Company may individually determine the job cost. The Company also reserves the right to charge for any unusual winter construction expenses. All winter construction charges are non-refundable and are in addition to any normal construction charges. 6. Schedule; Delays. Quoted shipping and completion dates are approximate and are based on prompt receipt of all necessary information and approvals from Customer and access as required by Company and its contractors or subcontractors (if any) to the site and to the equipment which is the subject of this Agreement. If Company's performance is delayed by Customer's suspension of work, in whole or in part, or by any act or omission of Customer, the time for performance will be extended by the period of time required by Company to return to the state of performance that existed before the delay. If the delay or suspension continues for sixty (60) days, Company has the right to cancel or renegotiate the Agreement. Customer will pay an equitable adjustment based on a claim submitted by Company for all reasonable costs, damages and expenses incurred by Company incident to the delay or suspension. Northern States Power Company, a Minnesota corporation and wholly owned subsidiary of Xcel Energy Inc. August 2006 Page 2 of 5 fl Xcel Energy. Outdoor Lighting 825 Rice Street St. Paul, MN 55117 7. Changes. The prices for any extras or changes to the scope of the Work or modifications to the payment or performance schedule will be agreed upon in writing before either party will be obligated to proceed with such changes. Performance of any change will not waive any claims for equitable adjustment in price or schedule. 8. Relocating Facilities. Customer agrees to pay the cost of relocating any portion of facilities, including underground facilities, to accommodate Customer or as required due to altering of grade, additions to structures, installation of patios, decks, gardens, sidewalks, curbing, paving, blacktop, sod, landscaping or any other condition which makes maintenance of the Company's facilities impractical. 9. Environmental. Prior to the start of the Work, Customer will provide notice of any hazardous materials or hazardous situations that it is aware of with respect to the facilities where the Work is to be performed or that could affect the Work. In the event Company encounters the existence of asbestos, asbestos containing materials, formaldehyde, lead, or potentially toxic or otherwise hazardous material in the performance of the Work, the discovery thereof shall constitute a cause beyond Company's reasonable control and Company shall have the right to cease or not commence the Work until the area has been made safe by Customer or Customer's representative, at Customer's expense. 10. Restoration. Company will restore any excavation ofthe boulevard on Customer's property with existing soil so it is level and clean. Customer is responSible for the final compacting, loam, seeding, sod or watering of the boulevard at Customer's expense unless otherwise noted on page one of this Agreement. 11. Additional Charges. In addition to the project charges on page one of this Agreement, Company shall be compensated for any added costs of performing the Work attributable to anyone or more of the following: (i) any and all extras and change orders and any and all other additional work mutually agreed by Customer and Company; (ii) any and all costs and expenses related to asbestos or other environmental matters, any unforeseen conditions or any changes in the law; and (iii) any and all added costs and expenses of performing the Work attributable to any change by Customer in the criteria or information for the facility or to any delay or breach by Customer or its subcontractors. 12. Operations; Maintenance. Customer requests and authorizes Company to provide illumination and maintain the street lighting facilities under the Terms and Conditions as described in Customer's General Street Lighting Contract for Operations & Maintenances Services with Company, which shall be effective upon the completion date of the street light installation. 13. Payments. Unless otherwise specified in Company's proposal, Company may at its option invoice Customer upon completion of the Work or invoice Customer on a monthly basis for construction work performed under this Agreement. Customer shall pay Company all invoiced amounts within thirty (30) days of receipt of invoice. 14. Termination. Customer may terminate the Agreement only upon written notice to Company and payment to Company for all (I) services and Work rendered or performed to the effective date of such termination; (ii) materials, supplies and equipment purchased prior to the effective date of such termination; and (iii) costs incurred by Company as a result of such termination. 15. Warranties. Company shall perform the Work in a safe and professional manner in accordance with all applicable codes, standards, regulations and laws. Company shall repair, replace or correct to Customer's satisfaction all faulty or substandard work or defects in materials which appear within ninety (90) days from the date of completion of the Work. Acceptance of the Work or payment by Customer shall not affect this obligation. THE WARRANTIES SET FORTH IN THIS AGREEMENT ARE EXCLUSIVE AND IN LIEU OF ALL STATUTORY OR IMPLIED WARRANTIES (INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR ANY IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE). 16. Limitation of Remedies. IN NO EVENT, WHETHER BASED ON CONTRACT, INDEMNITY, WARRANTY, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHERWISE, SHALL COMPANY BE LIABLE TO CUSTOMER FOR SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES WHATSOEVER INCLUDING, WITHOUT LIMITATION, LOSS OF PROFITS OR REVENUE. In no event whatsoever shall Company ever be liable to Customer for any damages or other amounts (including, without limitation, direct or Northem States Power Company, a Minnesota corporation and wholly owned subsidiary of Xcel Energy Inc. August 2006 Page 3 of 5 (l Xcel Energy. Outdoor Ughting 825 Rice Street St. Paul, MN 55117 actual damages), whether arising in contract or tort (including, without limitation, negligence) or otherwise, under or in connection with this Agreement or the Work, in an amount, in the aggregate, in excess of the total price paid for the Work; any and all claims for damages in excess of such amount being hereby forever waived and released by Customer; provided, however, that nothing contained in this sentence shall waive or limit any direct damages which Customer may suffer on account of Company's gross negligence or willful misconduct. 17. Force Majeure. Neither party will be liable to the other for any delay or failure to perform due to any cause beyond its reasonable control, including fire, flood, strike or other labor difficulty, act of God, or act of any govemmental authority. The party experiencing the force majeure will notify the other party promptly, and appropriate adjustments will be negotiated. In the event of delay in performance due to force majeure, the date of delivery or time for completion will be extended by a period of time reasonably necessary to overcome the effect of such delay, provided that if such delay continues for 60 days the party not experiencing the force majeure may terminate this Agreement. 18. Document Approval. Company may request that Customer review documents developed by Company for conformity with Customer requirements or specifications. Unless Customer advises Company otherwise in writing within fifteen (15) days after Company's submission, Company may consider the documents approved and proceed with work. Changes thereafter, made at the direction of Customer, will entitle Company to adjustment by change order. 19. Documentation and Proprietary Information. Customer will provide Company with accurate and complete information in order to permit Company to successfully undertake and complete the Work. Company shall not be prohibited from disclosure or use of proprietary or confidential information or documents necessary for Company to secure or maintain in effect any license or permit, or otherwise to complete the Work. Where Customer. information is incomplete or incorrect, resulting in delay or extra work, Company will be entitled to. adjustment by change order. 20. Work Product. All reports, drawings, plans, specifications, calculations, studies, software programs. tapes, models and memoranda, if any, assembled or prepared by Company or Company's affiliates, independent professional associates, agents, consultants, contractors or subcontractors pursuant to this Agreement are instruments of service in respect of the Work, and Company shall retain all ownership and property interest therein, whether or not the Work is completed. Customer may make and retain copies for information and reference in connection with the Work; provided, however, that it is understood and agreed that such documents are not intended to be re-used by Customer or others on extensions of the project or on .any other project or any other purpose other than as expressly set forth in this Agreement, and Customer. shall not re-use or disclose to any third party all or any portion of such work product without the express prior written consent of Company. 21. Customer Facilities. Company does not assume any responsibility ,for the adequacy, safety or satisfactory performance of Customer's facilities. Customer shall, to the fullest extent permitted by law, indemnify, defend and hold harmless Company and its officers, directors, agents, employees, and representatives from and against any and all losses, claims, damages, expenses (including attomeys' fees and costs) arising, for any reason whatsoever, out of the failure, non-operation or faulty performance of Customer's facilities (except to the extent of Company's gross negligence or willful misconduct). 22. Subcontracting. Company may subcontract any portion or all of the Work without the approval of Customer. 23. Independent Contractor. Nothing contained in this Agreement nor any acts of the parties shall be construed to create the relationship of principal and agent, or of limited or general partner, or of joint venture or of any association between or among the parties to this Agreement, except that of owner and independent contractor. 24. Title; Rights of Access~ Customer warrants that it has fee simple title to the property. Customer hereby grants to Company the right to enter and improve the real property for the purposes stated herein. 25. OWnership. Customer shall acqUire no right, title or interest in any portion of the Work or Company's equipment or facilities placed in, on, over, through and/or under the real property by Company. The Work constructed and installed by Company on the real property of Customer shall be and mean the personal property of Company, shall not be considered a fixture of the property, shall not attach to the realty, and shall not be alienable or Northem States Power Company, a Minnesota corporation and wholly owned subsidiary of Xcel Energy Inc. August 2006 Page 4 of 5 tl Xcel Energy. Outdoor Lighting 825 Rice Street St. Paul, MN 55117 lienable by Customer or any other party. Further, Company may remove, repair and replace the Work and its component system and equipment at any time without notice in Company's sole and absolute discretion. 26. Other. It is agreed that failure by Customer or by Company at any time or from time to time to enforce any of the provisions of this Agreement shall not be construed to be a waiver of such provision or of Customer's right or Company's right, respectively, to thereafter enforce each and every provision hereof. This Agreement contains, with respect to the specific services to be performed by Company, the entire understanding of the parties, and shall supersede any other oral or written agreements and be binding upon and inure to the benefit of the parties' successors and assigns. This Agreement may not be modified in any way without the written consent of both parties. If any provision of this Agreement is determined by a court to be unenforceable, then such provision will be deemed null and void but the remaining provisions shall be enforceable according to their terms. This Agreement shall be construed and interpreted in accordance with the intemallaws of the State of Minnesota (as opposed to conflicts of laws provisions) as though all acts and omissions contemplated hereby or related hereto occurred in Minnesota. No course of prior dealing, usage of trade and course of performance shall be used to modify, supplement or explain any terms of this Agreement. Neither Party will assign or otherwise transfer its rights or obligations hereunder, in whole or in part, without the advance written consent of the other. Notwithstanding the above, Company may assign its rights or obligations to any of its affiliates without the written consent of Customer. 27. Governing Law. The Terms and Conditions provided herein and the rights of all the parties hereunder shall be construed under and governed by the laws of the State of Minnesota. Northern States Power Company, a Minnesota corporation and wholly owned subsidiary of Xcel Energy Inc. August 2006 Page 5 of 5 Public Jl~y Me randu Police Department 763-593-8079 I 763-593-8098 (fax) Executive Summary For Action Golden Valley City Council Meeting April 15, 2008 Agenda Item 3. E. 2. Quotes - Marked Squad Digital Camera and Interview Rooms Recording System Prepared By Stacy Altonen, Police Chief Roger Johnson, Deputy Police Chief Summary The Police Department requests authorization from the City Council to purchase a digital camera recording system for our marked police vehicles, and our booking room and two interview rooms. The marked patrol vehicles system (V&E-092, page 49), is provided for in the 2008-2012 Capital Improvement Program. The interview room recording system (8-016, page 61) is listed in the 2007-2011 Capital Improvement Program. The marked squad project involves installation of digital cameras in our ten marked police patrol vehicles and the associated communications and computer infrastructure to support storage and maintenance of the recordings. The amount budgeted for this project is $80,000. The project to record audio and video in the booking room and interview rooms is an upgrade to replace out of date and poorly functioning cassette audio equipment which was installed in 1995 when the building was remodeled. While having demonstrations for these projects we located one vendor that can provide one software system and one server to store the audio and video from both the patrol vehicles and the interview rooms, rather than installing two separate systems. The amount budgeted for the interview room system is $25,000. The purchase will be made under the State of Minnesota In-Car Video Contract V-24(5) which is on file in this department and the vendor is L3 Communications, Mobile-Vision, Inc., The quote for the combined project is $99,604. The amount left over above this will be used to pay for wiring pulls and electrical work in the Police Department building for the proper connections for the equipment. Recommended Action Motion to authorize the Police Department to purchase a digital recording system from Mobile-Vision, Inc. alley M morandum Public Works 763-593-8030 I 763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting April 15, 2008 Agenda Item 3. E. 3. Award Contract for Demolition at 4125 Woodstock Avenue, City Improvement Project No. 08-09 Prepared By Jeannine Clancy, Director of Public Works Eric Eckman, Public Works Specialist Summary Quotations for the Demolition at 4125 Woodstock Avenue, City Improvement Project No. 08-09, were received on April 8, 2008. Two of the three companies solicited submitted proposals. The following proposals were received: Wickenhauser Excavating, Inc Veit & Company, Inc $21,493.00 $26,311.50 The project includes demolition, removal of building materials, asbestos abatement, removal of lead-based paint and hazardous materials, removal of utilities, and site restoration. All project costs, including administrative costs incurred by the City to demolish the structure and restore the site, will be assessed against the privately-owned property. The demolition will begin upon written Notice to Proceed to the contractor and ten-day notification to the Minnesota Pollution Control Agency, and is tentatively scheduled to commence on April 23, 2008. Recommended Action Motion to award the contract for demolition at 4125 Woodstock Avenue to Wickenhauser Excavating, Inc., in the amount of $21,493.00. Hey Memo dum Public Works 763-593-8030 I 763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting April 15, 2008 Agenda Item 3. F. Award Contract Extension for the Residential Curbside Recycling Contract Prepared By Jeannine Clancy, Director of Public Works AI Lundstrom, Environmental Coordinator Summary Staff has been evaluating options with the Cities of Plymouth and Minnetonka to provide recycling services to residential customers. After considerable study, staff is recommending that the existing contract with Waste Management be extended for three years, with an option for an additional three years. The existing contract ends December 31,2008. The proposal from Waste Management would increase the hauling and the processing fee by a percentage equal to the CPI and capped at 3% per year. However, the revenue sharing formula would change. Currently, Golden Valley receives 100% of the revenue derived from the sale of recycled materials. The proposal from Waste Management is to reduce that amount to 75% for the term of the contract extension. The revenue sharing has an overall impact on the rate to the resident and assists the City with programs such as fall leaf drop off, spring brush pick-up and administrative costs associated with Mighty Tidy Day. Staff believes that there are administrative cost savings associated with continuing with the existing contractor and not changing vendors at this time. Waste Management has indicated that they will make every effort to continue with the existing pick-up day (Friday). However, due to uncertainty of contracts with adjacent communities, Waste Management may require a maximum of two collection districts with collection on two days each week. The days of collection would be Thursday and Friday of each week. Attachments Addendum No.2 to Agreement for Recycling Collection Services (2 pages) Recommended Action Motion to authorize signing the Addendum NO.2 to Agreement for Recycling Collection Services through December 31,2011 with Waste Management, Inc., Savage, Minnesota. ADDENDUM NO.2 TO AGREEMENT FOR RECYCLING COLLECTION SERVICES This Agreement is made on between the City of Golden Valley ("City") and Waste Management - Savage, Inc. ("Contractor"). The parties have previously entered into an Agreement for Recycling Collection Services for the term January 1, 2001 through December 31,2005 (the "Agreement"), which was amended by Addendum No. 1 to extend the term to December 31, 2008 and make other changes. The parties wish to amend the Agreement again to extend the term and make additional modifications. Accordingly, the parties agree as follows: 1. Paragraph 8 of the Agreement is amended to read: 8A. Term: The term of this Agreement shall be from January 1, 2001 through December 31, 2011, the date of signature by the parties notwithstanding. This agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 8B. Option: At its option, the City may extend this Agreement for an additional three (3) year term upon giving Contractor four (4) month's written notice. 2. Exhibit B-2 which is attached to this addendum will substitute for Exhibit B-1 for the period from January 1,2009 through December 31, 2011. 3. Except as specified above, all other provisions of the Agreement will remain unchanged and in effect, and the parties confirm those provisions and agree to perform and comply with them. Date: Date: CITY OF GOLDEN VALLEY WASTE MANAGEMENT - SAVAGE, INC. By: Its Mayor By: Its And: Its City Manager G:\Recycling Program\Contract\Contract Extension 2009 2011\Addendum No 2 to Agreement for Recycling Collection Services - 922962v1 (5).DOC EXHIBIT B-2 Comprehensive Recycling Services A. Curbside Recycling Collection: 1. Golden Valley's collection day is Friday. However, due to the impact of the City of Plymouth's Contract, Golden Valley's collection days may be revised to Thursday and Friday. Waste Management shall give the City of Golden Valley a four month notice should a revision to the collection days be required. 2. Cost from January 1,2009 through December 31,2011 for Curbside recycling collection will be $2.88 per household per month. Processing fee for the same term will be $51.09 per ton set rate. 3. The fees in paragraph 2 will be adjusted by a percentage equal to the CPI- U Midwest All Items on January 1, 2010, and January 1, 2011, not to exceed 3 percent in each year. 4. The number of households (CDU's) for which service is provided will be adjusted on January 1 and July 1 of each year of the Agreement. 5. The City will receive 75% of the material revenues after subtracting the processing fee; however, if the Contractor should enter into a contract with the City of Plymouth at a higher revenue sharing percentage, it will increase the 75% figure to match that of Plymouth. 6. Recyclable materials collected continue to be the same materials collected as of December 31, 2008. New materials added to the curbside program could include the following upon mutual agreement between all parties: a. All empty steel aerosol containers, except those that contained paint and hazardous chemicals. b. All empty, clean and dry steel paint cans up to one gallon is size, including the lid (removed from can) with labels removed. B. Collection at City Facilities and Schools: The Contractor will provide weekly collection of the same recyclables collected curbside at City facilities, schools, churches and other City designated sites for no additional cost. G:\Recycling Program\Contract\Contract Extension 2009 2011\Addendum No 2 to Agreement for Recycling Collection Services - 922962v1 (5).DOC Hey Me n m Finance 763-593-8013/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting April 15, 2008 Agenda Item 3. G. Approval of Fire Department Relief Association By-Law Amendment Regarding Pension Increase Prepared By Sue Virnig, Finance Director Summary In December, 2007 the membership of the Fire Relief Association approved an amendment to Article XI of their by-laws increasing the lump-sum pension from $6,450 per year of service to $6,700 per year of service. In order for the City to guarantee the new pension amount and levy, when needed, taxes to finance it, the City Council must also approve the amendment. Currently no additional tax levy is needed for taxes payable in 2009. Attachments Amended Article XI of Fire Relief Association By-Laws (1 page) Recommended Action Motion to approve the amendments to Article XI of the by-laws of the Fire Relief Association increasing the lump-sum pension benefit to $6,700 per year of service. Be it resolved by the Board. of Trustees of the Golden Valley Fire Department Relief Association,- that at a meeting duly called and legally heldatFire Station #1, in the City of Golden Valley, on the stl1 day of December, 2007, that the attached by-law revisions be submitted to the membership for approval, effective January 1st, 2008. ARTICLE XI. RETIREMENT BENEFIT , Section I: Service Pension - An active meniber of the Association who leaves active duty with the Fire Department is eligible to collect a service pension subject to the following: A. Eligibility requirements: 1. Have left active service with the Golden Valley Fire Deplll1nlent; 2. Have completed at'least 10 years ofactive service with the Fire Department before le~wing; and 3. Have been a member of the Association in good standing at least 10 years prior to leaving the Fire Department. B. Amount of Benefit - Each applicant shall be eligible for a service pension of $6.700 per full year of active service as a Firefighter with the Fire Department. C. Maximum Payal:lle Beflefit The maKiml:\m Aumber of full years afaetive serviee that each memlJer GEm aeerue fa a serviee peflsiefl from the ,h.sseeiatiefl, is 35 years. D. Early vesting Provision - In the event a member with ten years or more, but less than twenty ~ars of active service on the City of Golden Valley Fire Department resigns or otherwise becomes a nonmember, that person shall be entitled to the following benefits that represent the early vested portion of their total pension amount, reduced by four (4)percent per year for each year less than 20. The following table shall be used to determine the pension amount, less any accrued interest: Completed Years of Service 10 11 12 13 14 15 16 17 18 19 20 More than 20 Early Vesting Reduction. 40 percent 36 percent 32 percent 28 percent 24 percent 20 percent 16 percent 12 percent 8 percent 4 percent none none Pension Amount $40,200 $47,168 $54,672 $62,712 $71,288 $80,400 $90,048 $100,232 $110,952 $122,208 $134,000 $6,700 per year add Public ~H~y M morandum Fire Department 763-593-8055 I 763-512-2497 (fax) Executive Summary for Action Golden Valley City Council Meeting April 15, 2008 Agenda Item 3. H. Adoption of North Suburban Emergency Management Group Emergency Operations Plan Prepared By Mark Kuhnly, Chief of Fire & Inspections Summary The North Suburban Emergency Management Group recently developed and published the Emergency Operations Plan. The Emergency Operations Plan establishes a framework through which the member cities may prepare for, respond to, recover from and mitigate the impact of a wide variety of disasters and emergency events that could adversely affect the health, safety and general welfare of member cities. The plan will also enhance responses if cities need to assist each other in a critical situation. The plan was presented at the Council/Manager meeting on March 11, 2008. Recommended Action Motion to adopt the Emergency Operations Plan developed by the North Suburban Emergency Management Group. alley Memorandu City Administration/Council 763-593-8003/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting April 15, 2008 Agenda Item 3. I. Authorization to Sign Service Agreements with Home Free and YMCA Prepared By Thomas Burt, City Manager Summary The City has a long history of using the services of Home Free and YMCA. These services have in the past been paid for with pull-tab receipts that the Human Services Foundation (HSF) distributes to a number of non-profit agencies that serve Golden Valley. Beginning in 2008 payment for these agreements was moved to the general fund. Staff recommends the service agreements with Home Free and the YMCA be renewed for 2008. Attachments Services Agreement with Missions Inc.lHome Free (4 pages) Services Agreement with YMCA of Metropolitan Minneapolis, Northwest Branch (7 pages) Recommended Action Motion to authorize the City Manager to sign the service agreements with Missions Inc.lHome Free and YMCA of Metropolitan Minneapolis, Northwest Branch. CITY OF GOLDEN VALLEY SERVICES AGREEMENT This Agreement ("Agreement") is made on the day of by and between the CITY OF GOLDEN VALLEY ("City"), whose business address is 7800 Golden Valley Road, Golden Valley, Minnesota 55427, and MISSIONS INC.lHOME FREE ("Provider"), a Minnesota corporation whose address is, 3405 East Medicine Lake Boulevard; Plymouth, Minnesota 55441. The Provider is a non-profit organization that has served the City's families since 1984. The Provider's programs and services are unique and are not available through any other local organization. The Home Free Domestic Assault Intervention Project facilities a coordinated response to domestic assault among law enforcement, criminal justice and social service agencies. The Project aims to ensure that Golden Valley residents receive ongoing support, information and advocacy for domestic-violence issues. The City wishes to contract with the Provider to provide community services in the City. The parties wish to set forth in writing the terms and conditions of their ag reement. The City and Provider agree as follows: 1. SCOPE OF SERVICES The Provider shall provide the services as outlined in the attached Exhibit A and made part hereof. 2. PAYMENT The City agrees to pay the Provider $20,000 to assist the Provider in providing the services outlined on the attached Exhibit A. 3. TERM AND TERMINATION The term of this Agreement shall be from January 1, 2008, through December 31,2008. This Agreement may be terminated at anytime by either party upon sixty (60) days advance written notice. The City may terminate this Agreement immediately without notice should Provider (i) fail to provide the Services in accordance with this Agreement; or (ii) violate any ordinance or regulation of the City of Golden Valley or any state law or regulation. Extensions of this Agreement may be made by the written agreement of both parties. The City and Provider shall meet annually each November to discuss this Agreement and evaluate the Services provided hereunder. 4. NON-ASSIGNMENT Provider may not assign, subcontract, transfer, or pledge this Agreement and/or the services to be performed under it, whether in whole or in part, without the prior consent of the City. 5. DISCRIMINATION The Provider agrees not to discriminate in providing services under this Agreement on the basis of race, sex, creed, national origin, age or religion. 6. INDEMNITY The Provider agrees to hold harmless, indemnify and defend the City, their elected officials, officers, agents, and employees against any and all claims, losses, or damages, including attorneys' fees, arising from, allegedly arising from, or related to, the provision of services under this agreement by the Provider, its employees, agents, officers, or volunteer workers. 7. INDEPENDENT CONTRACTOR Nothing in this agreement is intended, nor may be construed, to create the relationship of partners or employer/employee between the parties. The Provider, its officers, agents, employees, and volunteers are, and will remain for all purposes and services under this agreement, independent contractors. 8. WAIVER Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 9. AUTHORIZED AGENTS The City's authorized agent for the purpose of administration of this Agreement is: Thomas D. Burt, City Manager City of Golden Valley 7800 Golden Valley Road Golden Valley, Minnesota 55427 763-593-8003 The Contractor's authorized Agent is: Patricia Murphy, Executive Director Missions Inc.lHome Free 3405 East Medicine Lake Boulevard Plymouth, Minnesota 55441 763-559-1883 10. NOTICES Any notices given under this Agreement will be served upon the other party's authorized agent either personally or by mail at the addresses stated herein. 11. ENTIRE AGREEMENT The Agreement contains the entire agreement of the parties with respect to the subject matter herein and supersedes all oral agreements and negotiations between the parties, as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. Executed as of the day and year first above written, CITY OF GOLDEN VALLEY (the "City") MISSIONS INC.lHOME FREE ("Provider") Thomas D. Burt, City Manager Patricia Murphy, Executive Director EXHIBIT A Services provided by Provider (the "Services") A. Thro ugh the Domestic Assault Intervention Project, the Provider will facilitate collaboration among law enforcement, criminal justice and social service agencies. B. Th e Provider will provide information and referrals, legal advocacy, systems advocacy and other support services to victims of domestic violence. C. The Provider will provide battered women and their children with safety, advocacy, support and information to help them explore alternatives to living with a violent partner. D. The provider will help eliminate the roots of violence by respecting human diversity, by assisting women in taking control of their lives, and by developing effective community responses to the needs of battered women and their children. E. Th e provider will provide guaranteed shelter space to residents of the City. F. The Provider will assist women in obtaining legal remedies, housing, financial resources and medical care. G. The provider will provide transportation for women to appointments as needed. H. The Provider will offer education/support groups and social and recreational opportunities. I. The Provider will facilitate placement of children in local schools, work with children individually and in groups to assist them in developing age- appropriate knowledge and skills related to domestic violence issues. J. The Provider will provide childcare to children when their mothers attend meetings or appointments. K. Th e Provider will arrange for its staff or volunteers to speak about domestic violence issues and distribute information at community events, schools and at placed of work and worship. Through such community education, the Provider seeks to increase awareness, knowledge and understanding of domestic violence. CITY OF GOLDEN VALLEY SERVICES AGREEMENT This Agreement ("Agreement") is made on the day of , by and between the CITY OF GOLDEN VALLEY ("City"), whose business address is 7800 Golden Valley Road, Golden Valley, Minnesota 55427, and YMCA OF METROPOLITAN MINNEAPOLIS, NORTHWEST BRANCH ("Provider"), a Minnesota corporation whose address is, 7601 42nd Avenue North; New Hope, Minnesota 55427. The Provider is a non-profit organization that has served youth and families in the City for nearly three decades. The Provider's programs and services are unique and are not available through any other local organization. The Provider employs 52 full- time and 225 part-time paid staff, has 31 board members and utilizes the services of approximately 400 volunteers. The City wishes to contract with the Provider to provide community services in the City. The parties wish to set forth in writing the terms and conditions of their ag reement. The City and Provider agree as follows: 1. SCOPE OF SERVICES The Provider shall provide the services as outlined in the attached Exhibit A and made part hereof. 2. PAYMENT The City agrees to pay the Provider $25,000 to assist the Provider in providing the services outlined on the attached Exhibit A. 3. TERM AND TERMINATION The term of this Agreement shall be from January 1, 2008, through December 31, 2008. This Agreement may be terminated at anytime by either party upon sixty (60) days advance written notice. The City may terminate this Agreement immediately without notice should Provider (i) fail to provide the Services in accordance with this Agreement; or (ii) violate any ordinance or regulation of the City of Golden Valley or any state law or regulation. Extensions of this Agreement may be made by the written agreement of both parties. The City and Provider shall meet annually each November to discuss this Agreement and evaluate the Services provided hereunder. 4. NON-ASSIGNMENT Provider may not assign, subcontract, tran~fer, or pledge this Agreement and/or the services to be performed under it, whether in whole or in part, without the prior consent of the City. 5. DISCRIMINATION The Provider agrees not to discriminate in providing services under this Agreement on the basis of race, sex, creed, national origin, age or religion. 6. INDEMNITY The Provider agrees to hold harmless, indemnify and defend the City, their elected officials, officers, agents, and employees against any and all claims, losses, or damages, including attorneys' fees, arising from, allegedly arising from, or related to, the provision of services under this agreement by the Provider, its employees, agents, officers, or volunteer workers. 7. INDEPENDENT CONTRACTOR Nothing in this agreement is intended, nor may be construed, to create the relationship of partners or employer/employee between the parties. The Provider, its officers, agents, employees, and volunteers are, and will remain for all purposes and services under this agreement, independent contractors. 8. WAIVER Any waiver by either party of a breach of any provisiorls of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 9. AUTHORIZED AGENTS The City's authorized agent for the purpose of administration of this Agreement is: Thomas D. Burt, City Manager City of Golden Valley 7800 Golden Valley Road Golden Valley, Minnesota 55427 763-593-8003 The Contractor's authorized Agent is: Greg Voss, Executive Director Northwest Branch YMCA 7601 42nd Avenue North New Hope, Minnesota 55427 763-592-5541 10. NOTICES Any notices given under this Agreement will be served upon the other party's authorized agent either personally or by mail at the addresses stated herein. 11. ENTIRE AGREEMENT The Agreement contains the entire agreement of the parties with respect to the subject matter herein and supersedes all oral agreements and negotiations between the parties, as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. Executed as of the day and year first above written, CITY OF GOLDEN VALLEY (the "City") YMCA OF METROPOLITAN MINNEAPOLIS, NORTHWEST BRANCH ("Provider") Thomas D. Burt, City Manager Greg Voss, Executive Director EXHIBIT A Services provided by Provider (the "Services") 1. The Provider will provide comprehensive services through its Youth Development Program that combine prevention, intervention, and integration services customized to the individual needs of the City's youth, families and schools. 2. Through the Youth Development Program, the Provider will assist high-risk and at-risk youth in resolving the underlying issues and conditions that lead to destructive behaviors. 3. Through the Youth Development Program, the Provider will utilize methods aimed at preventing future problems and integrating youth into positive peer groups and supportive environments. 4. Through the Youth Development Program, the Provider will communicate and connect with the City's youth and families. 5. Through the Youth Development Program, the Provider will build long-term relationships between youth and positive, caring adults and peers. 6. Through the Youth Development Program, the Provider will assist youth in building personal character including a focus upon the values of Respect, Responsibility, Caring and Honesty. 7. In addition to the Youth Development Program, the Provider will offer a variety of other cultural, social, recreational, prevention and intervention programs that aim to reduce juvenile delinquency and recidivism by holding a young person accountable for his/her actions. 8. The Provider also offers the following services to youth and their families: one-to- one support; academic assistance; individual, group and family support services and advocacy; independent living skills training; truancy support and services; behavior modification groups; recreation and social activities; restitution; community service and service learning opportunities; mental health, medical and/or dental advocacy and services; cultural programs and activities; after- school programs, leadership programs, chemical use and abuse referral; parenting education; community connections and referral. 9. The Provider will provide intervention at the City's schools upon request. 10. The Provider will provide the only runaway and homeless youth program in the northwest metro area including 24-hour crisis intervention; short-term emergency shelter; family reunification; transitional housing and support services. 11. The Provider will conduct group and individual support at elementary, middle and high schools on issues including anger and stress management; grief and loss; chemical abuse and chemical dependency in the family; conflict resolution; self- esteem; friendship and relationship development; truancy support; school success and independent-living skills. 12.Additionally, the Provider will provide the following services: . Truancy Program: A collaborative effort between police, schools and the YMCA that brings together parents and children who are experiencing difficulty with school attendance to set individual goals for improved school participation. Court and criminal proceedings can be diverted by successful completion of this program. YMCA employees assist with leading Truancy seminars as well as working with local police and schools to help youth and families understand the truancy process. . Y's Start: A program with three main components-service, education and recreation. Y's Start makes it possible for youth ages 11-14 to realize their potential, develop skills and utilize their talents for the greater benefit of the community. . Youth-In-Government: A leadership development program for th_12th grade youth. The program stresses experiential learning and is an excellent forum for students to explore the concerns, opportunities and diverse perspectives that touch our world. Moreover, it builds character while developing leadership skills and promotes youth becoming responsible, active citizens. . YMCA & Golden Valley Police - Kids and Cops: The purpose of Kids and Cops is to foster positive relationships between middle school youth and police officers while offering safe and engaging after-school activities for those who are typically most at risk of being left alone after school, which is a peak time for youth to enter into destructive behavior. . Leaders Club: This group encourages teens to develop strong service and leadership traits by providing hands-on opportunities to grow and meet new people. Service, group and individual interaction and regional conferences are emphasized. Youth also have the opportunity to attend a week long Central Leaders School where they are immersed in Leadership training and how to bring their skills back to their individual clubs. Last year, nearly 30 youth participated in the Leaders Club at Sandburg Middle School. . Multi-Cultural Achievers: Support and leadership opportunities for high school students of African descent and their friends. Youth are exposed to a variety of career opportunities, college options, participate in and value community service projects this program is run on an association level in area schools. . YMCA Summer Power: YMCA Summer Power offers youth an alternative to traditional day care when school is out. K_6th graders are introduced to a variety of activities including arts and crafts, gym games, swimming and field trips. Experienced staff provide leadership and guidance designed around the core values of Honesty, Caring, Respect and Responsibility. Special "School Release Day Programs" are offered during school breaks. . YMCA Uproar: This summer program for ih to 9th grade students allows Middle School youth an opportunity to be in fun, safe, environment through the summer months. Youth have the opportunity to explore the metro area through field trips, develop leadership skills through service learning, and develop as individuals through character development activities, academic exploration, and positive relationships with the staff. . NYPUM (National Youth Project Using Minibikes): This program allows youth a chance to learn about and ride minibikes as a reward for achieving positive goals. Youth complete weekly goal plans that develop self-esteem, enhance values and provide a sense of belonging. Each participant attends a minimum ten-week program, riding half-days at Camp Manitou. Transportation is provided. Upon completion, the youth perform for their family and the community. . Equestrian Program: This program uses horses as a reward for achieving positive goals. Youth complete weekly goal plans that develop self-esteem, enhance values and provide a sense of belonging. Each participant attends a minimum ten-week program, riding half-days at Camp Manitou. . SUCCESS: Each day youth from District 281 middle school's are bussed over to the YMCA to participate in the SUCCESS program (Student Undertaking Character Consciousness while Excelling in School and Social Skills). The program is designed to appeal to a wide array of youth and help develop friendships, strengthen academics, foster a sense of belonging and connectedness, and provide a safe place to go after school. · Dover Hills Apartment Programming (2500 Rhode Island Ave N; Golden Valley): Recreation-based programming out of Dover Hills including weekly programming during the school year. Dover Hills is one of two housing complexes in Golden Valley that offer family housing that is subsidized by Section 8 housing. alley Mem randu Finance 763-593-8013/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting April 15, 2008 Agenda Item 3. J. Waiver of Public Hearing and Certification of Special Assessments - 4125 Woodstock Avenue Prepared By Sue Virnig, Finance Director Summary An agreement has been signed and approved with the property owner regarding total costs and waiving the public hearing pursuant to Minnesota Statutes 463.15. At its March 5, 2008 meeting the City Council ordered removal of the hazardous building in the form of an order and directed staff to proceed pursuant to the order. By adopting this resolution it allows the property owner to pay for the demolition of a hazardous building over time with their property taxes. The interest rate is set by statute. Attachments List of Costs Assessed for 4125 Woodstock Avenue (1 page) Resolution Waiving the Public Hearing Pursuant to Minnesota Statutes 463.15 and Ordering Certification of Special Assessments on Demolition of Hazardous Building at 4125 Woodstock Avenue (1 page) Recommended Action Motion to adopt Resolution Waiving the Public Hearing Pursuant to Minnesota Statutes 463.15 and Ordering Certification of Special Assessments on Demolition of Hazardous Building at 4125 Woodstock Avenue. Fund County Levy # Im~rovement Projects Assessed in 2008 # Number of Years Interest Rate Levy Year Total Amt Assessable As Per County Auditor Certification of Assessments 6100 Demolition of Hazardous Building Legal Fees Demolition of Hazardous Building Administration fee (7%) Total Amount Certified to County 1 1,774.60 21,493.00 1,628.73 1 3 8% 2009 $24,896.33 $24,896.33 Resolution 08-18 April 15, 2008 Member introduced the following resolution and moved its adoption: RESOLUTION WAIVING THE PUBLIC HEARING PURSUANT TO MINNESOTA STATUTES 463.15 AND ORDERING CERTIFICATION OF SPECIAL ASSESSMENTS ON DEMOLITION OF HAZARDOUS BUILDING AT 4125 WOODSTOCK AVENUE Proiect Years Interest Rate First Year Levy. Total Assessed Demolition 3 8% 2009 $24,896.33 4125 Woodstock Avenue 1. Each individual address (lots) will be assessed the full value of the signed contract with the homeowner for the demolition. 2. The proposed assessments are hereby adopted and confirmed as the proper assessments for each of said property respectively together with interest at the rate of eight (8) percent per annum accruing on the full amount thereof unpaid, shall be a lien concurrent with general taxes upon parcel and all thereof. The total amount of each such assessment not prepaid shall be payable in equal annual principal installments extending over a period of 3 years, as indicated in each case. 3. The first of said installments, together with interest on the entire assessment for the period of January 1 through December 31, 2008, will be payable with general taxes for the year of 2009, collectible in 2009, and one of each of the remaining installments, together with one year's interest on that and all other unpaid installments, will be paid with general taxes for each consecutive year thereafter unless the entire assessment is paid in full by November 21, 2008. 4. The owner may payoff the assessment in full after November 21,2008 with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 5. The City Clerk shall, as soon as may be, prepare and transmit to the County Auditor a certified duplicate of the assessment roll, with each installment and interest on each unpaid assessment set forth separately, to be extended upon the proper tax lists of the County and the County Auditor shall thereafter collect said assessment in the manner provided by law. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Hey Memorandum Council 763-593-8006 I 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting April 15, 2008 Agenda Item 3. K. Appointment to Northwest Hennepin Human Services Council Advisory Commission Prepared By Linda Loomis, Mayor Summary Each year the City Council conducts interviews with persons who have applied to serve on a board and/or commission. After the interviews are conducted the Council makes their appointments. Recommended Action Motion to appoint Venora Hung to the Northwest Hennepin Human Services Council Advisory Commission for a two year term which expires May 1,2010. Hey M morandum Finance 763-593-8013/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting April 15, 2008 Agenda Item 6. A. Precinct Boundaries Changes - Precinct 5, Precinct 6, Precinct 7 and Precinct 8 Prepared By Sue Virnig, Finance Director Summary Polling locations are limited within the City of Golden Valley. They have to meet the requirements of the State and Federal guidelines. Due to the number of registered voters in Precinct 5 and Precinct 7, Staff is recommending changes to the boundaries so that the locations of those polling places can better handle Election day activity. All voters in Precinct 5, Precinct 6, Precinct 7 and Precinct 8 will receive voter registration postcards with the location of their polling place. Attachments Resolution Changing Precinct Boundaries for Precinct 5, Precinct 6, Precinct 7 and Precinct 8 (2 pages) Recommended Action Motion to adopt Resolution Changing Precinct Boundaries for Precinct 5, Precinct 6, Precinct 7 and Precinct 8. Resolution 08-19 April 15, 2008 Member introduced the following resolution and moved its adoption: RESOLUTION CHANGING PRECINCT BOUNDAREIS FOR PRECINCT 5, PRECINT 6, PRECINCT 7 AND PRECINCT 8 WHEREAS, the City Council of the City of Golden Valley has established new precinct boundaries as required for as required by Minnesota State Statutes; and WHEREAS, shifts in population and size of polling place require the City to change boundaries ; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley change the following boundaries as follows: 1. The City of Golden Valley designates the following precincts as shown on Exhibit A attached hereto and incorporated by reference herein. The following precincts have changed boundaries: Precinct 5, Precinct 6, Precinct 7 and Precinct 8. 2. precinct: The City of Golden Valley designates the following polling places for each Precinct 5: Precinct 6: Precinct 7: Precinct 8: Southeast Fire Station, 400 Turners Crossroad South Golden Valley City Hall, 7800 Golden Valley Road Christian Life Center, 8025 Medicine Lake Road Brookview Community Center, 200 Brookview Parkway Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. ~c- "< I~ ~\ ~ r4. - ~ .~'li . Fl ~ l - ::Ill..- ~ _ ; I ~ ~ <'~ N ~ :~ ~ ~1 W~~ I 1" ~ 'YT I ~ - ~~' II \"-- I' !'W'l.) I' C> Y , I ~...----l. ~ I 1::1 I;E-'C~ \ ~=~ ~~l ,)~u..~ ~ L:! .~, r ['_ ~~vr~...... \~ c;;. 1-= ~,T \, ~ \; """ .~ V) 1 · L- _ ~ 1,,( tP, r rl u_ ~y ~~OOll'Tl/6IH ~ .~ D -..... ~ - -<:: ~I I. If I~~ . -~ u-:~ w ~ / r'i~ ~ I -LW · / - r '\ 'l\ m/ :.. ~ .' ID . S.... \\\\ -v-~ \.j ~ I.: ''It /- ~ry ~ Pi ts I -- -, ~ I - ~. ( ) If.\--- 'C 1--'1 ~aL c.o /' I .En, ~.... :p4";: T~., 4: ~. ~' ID ::l ~"':J - ~J \ ~.. 'f;; \.:.; L I :t3 I l 01;' > ' ;::J- ~ /? -l l ~~ ~zrD t~\ . '--~ ~ I---. T ~ J f1 ~,..r f- l k7~ ~~h \ ';,. .:)." ./~L~':- y ell W ~~F~ ~ ~ v~ (h /r~_ -s9~ '{~6/~- ~ z.~ ~ ~--. I ~ i \~ st l:l!JlSIC n l:lIJlSIC ~ Hey M morandu Finance 763-593-8013/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting April 15, 2008 Agenda Item 6. B. Approval of Change in Precinct 4 Polling Place Prepared By Sue Virnig, Finance Director Summary In 2005, the City had an accessibility evaluation of it polling sites. Sandburg Middle School had some deficiencies such as drop of areas available, parking, door openers, and bathroom facilities. When LOGIS facilities were adding on an addition, staff approached the organization to be a polling facility. With the building addition finished, the City would like to move the polling location from Sandburg Middle School to LOGIS. This facility has more available parking and is handicap accessible. All registered voters will be notified by postcard before absentee voting begins on August 8. Attachments Resolution Approving Change in Polling Place for Precinct 4 (1 page) Recommended Action Motion to adopt Resolution Approving Change in Polling Place for Precinct 4. Resolution 08-20 April 15, 2008 Member introduced the following resolution and moved its adoption: RESOLUTION APPROVING CHANGE IN POLLING PLACE FOR PRECINCT 4 WHEREAS, the polling place for Precinct 4 was Sandburg Middle School, 2400 Sandburg lane, and WHEREAS, Precinct 4 is required to have a polling place for elections, and WHEREAS, the local Government Information Systems (lOG IS) 5750 Duluth Street, is located in Precinct 4, and has authorized the use of its facility as a polling place for elections, and WHEREAS, the lOGIS building meets state guidelines for accessibility, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Golden Valley hereby designates the local Government Information Systems (lOGIS), 5750 Duluth Street, as the polling place for Precinct 4 in the City of Golden Valley. Linda R. loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk.