11-03-08
Regular Meeting
of the
City Council
November 3, 2008
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said
City on November 3, 2008 at 6:30 p.m.
The following members were present: Freiberg, Pentel, Loomis, Scanlon and Shaffer. Also
present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works;
Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant.
Minneapolis - Joint Water Commission Water Task Force Final Report - Presentation
bv Scott Harder, Environmental Financial Group, Inc. - Desianatina Creation of a
Water Advisory Board and Adoptina its Vision Statement for a Sustainable Reaional
Water Supplv
Thomas Burt stated that this item will be rescheduled to November 18, 2008.
Approval of Aaenda
MOVED by Freiberg, seconded by Shaffer and motion ,carried unanimously to approve the
agenda of November 3,2008 as amended: Removal of First Consideration - Ordinance
#410 - Amendment to Section 4.20 - Adding Language Regarding 1-394 Mixed Use Zoning
District Signage.
Approval of Consent Aaenda
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve the
items on the consent agenda as amended: Removal of Authorization to Sign Hennepin
County Violent Offender Task Force co-operative Agreement.
Mayor Loomis read the items listed on the consent agenda.
*Approval of Minutes - City Council Meetina - September 2,2008 and
Council/Manaaer Meeting - October 15, 2008
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve the
City Council Meeting minutes of September 16 and October 7,2008 as submitted.
*Bills and Claims
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
payment of the City and Housing and Redevelopment Authority bills as submitted.
Regular Meeting of the City Council
November 3, 2008
Page 2
*General Business Licenses
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
issuance of licenses as recommended by staff.
*Solicitor's License.. Vintaqe Waste Systems, Inc.
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve the
solicitor's license for Window Concepts of MN Inc.
*Minutes of Boards and Commissions
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to receive and
file the minutes as follows:
Planning Commission - September 22, 2008
Board of Zoning Appeals - September 25, 2008
Human Rights Commission - September 11, 2008
Environmental Commission - September 22,2008
Human Services Foundation - September 8, 2008
Civil Service Commission - August 4, 2008
Open Space and Recreation Commission - September 22, 2008
Bassett Creek Water Management Commission - September 18, 2008
2009 Pavement Management Program: Award Bid1 Authorization to Sign Contract
with SEH Inc. for Staking and Engineering, Authorization to Sign Contract with WSB
for Construction Observation and Authorization to Sign Agreement with Xcel Energy
for Relocation of Streetlights
. MOVED by Pentel, seconded by Shaffer and motion carried unanimously to award the bid
for the 2009 Pavement Management Program, including bid alternatives, to the lowest
responsible bidder, Palda & Sons, Inc. for $6,939,724.98. The bids are as follows:
Palda & Sons, Inc.
Shafer Contracting Co.
Forest Lake Contracting, Inc.
Northwest Asphalt, Inc.
Eureka Construction
C.S. McCrossan Construction, Inc.
Veit Inc.
Valley Paving
Park Construction Co.
Thomas & Sons, Inc.
Hardrives, Inc.
$6,939,724.98
7,188.695.64
7,468,794.93
7,521,119.48
7,782,341.15
7,934,644.05
7,982,305.40
7,987,064.78
8,026,718,96
8,184,851.34
8,412,203.24
Regular Meeting of the City Council
November 3,2008
Page 3
*2009 Pavement Manaaement Proaram: Award Bid. Authorization to Sian Contract
with SEH Inc. for Stakina and Enaineerina. Authorization to Sign Contract with WSB
for Construction Observation and Authorization to Sian Aareement with Xcel Enerav
for Relocation of Streetliahts - Continued
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
Manager to sign a contract with SEH, Inc. for construction, staking and engineering
services in the 2009 Pavement Management Program for an amount not to exceed
$122,000.
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
Manager to sign a contract with WSB & Associates, Inc. for construction observation
services in the 2009 Pavement Management Program for an amount not to exceed
$129,584.
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
Manager to sign an agreement with Xcel Energy Outdoor Lighting to replace decorative
streetlights and appurtenances in the 2009 Pavement Management Program for an
amount not to exceed $173,285.
*2010 Pavement Manaaement Proaram: Call for Feasibility Study and Authorization
to Sian Contract with SEH Inc. for Desian Services
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 08-46
RESOLUTION ORDERING PREPARATION OF REPORT
FOR 2010 PAVEMENT MANAGEMENT PROGRAM
The motion for the adoption of the foregoing resolution was seconded by Member Schaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
Manager to sign an agreement with SEH, Inc. for design services for the 2010 Pavement
Management Program for an amount not to exceed $465,200.
Authorization to Sian Hennepin County Violent Offender Task Force Co-operative
Aareement
Council Member Freiberg had questions regarding the agreement.
Stacy Altonen, Police Chief, and Allen Barnard answered questions from the Council.
Regular Meeting. of the City Council
November 3, 2008
Page 4
Authorization to Sian Hennepin County Violent Offender Task Force Co-operative
Aareement - Continued
MOVED by Freiberg, seconded by Pentel and motion carried unanimously to authorize the
Mayor and City Manager to sign the Hennepin County Violent Offender Task Force Co-
operative Agreement.
First Consideration - Ordinance #410 - Amendment to Section 4.20 - Addina
Lanauaae Reaardin~ 1-394 Mixed Use Zonina District Sianaae
Thomas Burt removed the item from the agenda in order to discuss the amendment at the
Council/Manager meeting on November 10, 2008. It will then be placed on a future City
Council meeting for First Consideration.
Announcements of Meetinas
The General Election will be held on November 4,2008.
A Special Housing and Redevelopment Authority meeting will be held on November 10,
2008 at 6:30 pm.
The next Council/Manager meeting will be held on Monday, November 10, 2008
immediately following the Special HRA meeting.
The City Offices are closed on November 11, 2008 in observance of Veteran's Day.
Some Council Members may attend the Historical Society Meeting on November 13, 2008
at 7 pm at the GVHS Historic Church.
The Douglas Drive Task Force will meet on November 18,2008 at 7:15 am at City Hall.
A City Council meeting will be held on November 18, 2008 at 6:30 pm at City hall.
A Bassett Creek Water Management Commission will be held on Wednesday, November
19, 2008 at 11 :30 am.
Some Council Members may attend the Taste of Golden Valley on November 20,2008 at
5:30 pm at the Golden Valley Country Club.
The City Offices are closed on Thursday, November 27 and Friday, November 28,2008 in
observance of Thanksgiving.
Mavor and Council Communications
No action and/or discussion took place.
Regular Meeting of the City Council
November 3, 2008
Page 5
Adiournment
The Mayor adjourned the meeting at 6:41 pm.
ATTEST:
Judy Nally, Administrative Assistant
Linda R. Loomis, Mayor