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12-09-08 CM Minutes Council/Manager Meeting Minutes December 9,2008 Present: Mayor Loomis and Council Members Freiberg, Pentel, Scanlon and Shaffer. City Manager Tom Burt, Finance Director Sue Virnig, Public Works Director Jeannine Clancy, City Engineer Jeff Oliver, Planning Director Mark Grimes, City Planner Joe Hogeboom and Assistant City Manager Jeanne Andre. The meeting began at 6:31 pm in the Council Conference Room. 2009 General Fund Budget and Tax Levy and 2009-2013 Capital Improvement Program (CIP) Tom Burt reported that the City is at risk tO,lose market value homestead credit as part of state spending cuts. That could mean $164,000 for the second payment in 2008 and the full $350,000 for 2009. Council Members asked questions about the proposed budget but did not recommend reductions prior to its consideration at the next Regular Council Meeting. Tom Burt reported that he is delaying all approved capital expenditures and personnel hiring until he has better information about the impact of . state spending cuts on Golden Valley. He will bring proposed reductions in the 2009 General Fund Budget and the CIP to absorb the cuts to the Council for consideration in February. 2009 Legislative Policies The Council reviewed the 2008 Legislative Policies and discussed whether to revise them for 2009. No new policies were suggested, but revisions to the existing policies were recommended, including: Policy 1 Fiscal Disparities - Consider adding specific data on tax payments lost to fiscal disparities that Golden Valley later had to repay to a property owner due to tax appeals. Policy 2 - Revise order to make Metropolitan Council Inflow/Infiltration Surcharge the second policy. Policy 3 - Revise order to make Minnesota Department of Transportation, Transportation Funding and Management the third policy. Tweak overall language and in Response section remove gas tax provision and add provision calling for complete street design to be added to state aid design criteria. Policy 4 - Revise order to make Funding for the Clean Water Legacy Act the fourth priority. Policy 5 - Education Funding - no change. Policy 6 - Make Group Residential Facilities in the Single-Family (R-1) Zoning District the sixth policy. Change response to request Hennepin County and other regulatory agencies to follow best practices in terms of spacing of facilities and operating within local codes. Staff will make revisions and forward a revised document via email for Council comments. Staff will contact legislators regarding their availability to meet with the Council at the January 13 Council/Manager Meeting. The Council will also consider meeting one-on-one with legislators during the session to reinforce support for the identified legislative priorities. Council/Manager Meeting Minutes December 9, 2008 - Page 2 Pavement Management Program Policy Revisions The Council reviewed the proposed policy revisions included in the agenda packet. These changes are in response tg Council suggestions in the fall of 2007. Council Members suggested wording changes and asked that the section outlining the Typical Yearly Project Schedule not be deleted, but instead be revised to outline the process without denoting specific months for the noted activities. The amended Pavement Management Program Policy will be placed on a future Council Meeting agenda for consideration. Proposed Revisions to the Special Assessment Policy Council Members reviewed the proposed policy revisions included in the agenda packet. They suggested wording changes and asked that the section on Sidewalks correspond to and reference the sidewalk policy. The amended Special Assessment Policy will be placed on a future Council Meeting agenda for consideration. Pavement Management Sanitary Sewer Service Repair Program Staff reviewed materials prepared to inform residents about the new Sanitary Sewer Service Repair Program to be offered to properties in the Pavement Management Program and addressed Council questions. Inflow and infiltration Inspection Standards Staff reviewed the inspection standards that staff has followed to review sewer videos and addressed Council questions. Proposed Xcel Energy Franchise Fee Jeannine Clancy reviewed alternative franchise fee structures prepared by staff in response to the Council request at its last meeting to identify ways to lessen the impact on residents. Alternative A identifies rates currently in effect to pay for the Boone Avenue North conduit. Alternatives Band C raise the same total for the City but the flat fees are lower for residential and higher for all other classes. Alternatives D through I applied the rate structure used by other metropolitan cities, but provide a lower total amount for the City. The Council directed staff to bring back a resolution calling for a public hearing to establish a franchise fee for Xcel Energy as proposed in Alternative B. Comprehensive Plan A. Draft General Land Use Plan Map - Staff reviewed a new structure for establishing density for residential land uses. The new approach divides Medium Density Residential Housing into a Medium-Low Density (5 to 11.9 units per acre) and Medium-High Density (12 to 19.9 units per acre). A new map placing all residentially guided property into one of four zones was displayed. The Council supported the new approach, but questioned whether the parcel on Golden Valley Road east of the Golden Valley Country Club is developed to a density of 20 units per acre. Staff will investigate and adapt the map accordingly. B. Housing Chapter - The Council reviewed the draft Housing Chapter and suggested language changes. They also suggest that staff consider removing the maps related to cost burden for homeowners and renters. Council/Manager Meeting Minutes December 9, 2008 - Page 3 C. Transportation Chapter - Mike Kotila from SEH reviewed a new map highlighting proposed additions and deletions to the Existing and Proposed Trails and Sidewalks Map, Figure 8 of the Transportation Chapter of the Comprehensive Plan. The Council agreed with the proposed changes except that it would like to retain the option of a sidewalk between 1-394 and the Colonnade building. The Council also discussed the status of Duluth Street and whether it should be retained on the State- Aid Road System even if there are no immediate plans to complete segments of the road which have not been constructed. The Council discussed possible future expansion on the north end of the General Mills James Ford Bell campus and whether Duluth Street will need to be constructed to accommodate traffic for such an expansion. The Council decided to retain the Duluth Street State-Aid designation and leave the street on the Comprehensive Plan as a minor collector street. City Involvement in Xenia Avenue/Park Place Boulevard Pedestrian Study Joe Hogeboom distributed maps outlining possible bike and pedestrian connections in the southeast section of Golden Valley and the northeast section of St. Louis Park prepared by the Hoisington Koegler Group under a cooperative grant administered by St. Louis Park. The next stage of the grant involves inviting public comment, which St. Louis Park would like to do in January. The Council requested that the map be updated to include all of the connections on the Proposed Trails and Sidewalks Map for the Golden Valley Comprehensive Plan. The Council then determined that it would like to have its own public review process, involving the Sidewalk Committee. The Planning staff will discuss this approach with the St. Louis Park staff. The meeting adjourned at 10:23 pm. Jeanne Andre Assistant City Manager