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2-17-09 agenda packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber February 17, 2009 6:30 p.m. The Council may consider item numbers 1, 2, 3, 5 and 6 prior to the public hearings scheduled at 7:00 p.m. 1. CALL TO ORDER A. Roll Call B. Establishing the Envision Award 09-9 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - City Council Meeting - February 3, 2009 and Council/Manager Meeting - February 10, 2009 B. Approval of Check Register C. Licenses: 1. Rental Property Licenses 2. Gambling License Exemption and Waiver of Notice Requirement - American Cancer Society 3. Gambling License Exemption and Waiver of Notice Requirement - Sabes Jewish Community Center 4. Solicitor's License - TakeAction Minnesota D. Minutes of Boards and Commissions: 1. Civil Service Commission - October 28, 2008 2. Human Services Foundation - November 10, 2008 E. Bids and Quotes: 1. Squad Car (Insurance Claim) - Quotes 2. Fire Vehicle (Insurance Claim) - Quotes 3. Squad Cars - Quotes 4. Police Unmarked Vehicle - Quotes F. Support of Federal Appropriation Request for Improvements in the Vicinity of TH 100 and 1-394 09-10 G. Receipt of January 2009 General Fund Budget Report H. Authorization to Sign Consulting Agreement Amendment Two with Center for Energy and Environment Consulting for Housing Rehabilitation Program I. Authorization to Sign Agreement with Mn/DOT for Noble Avenue Safe Routes to School Project 09-11 J. Authorizing Transfers from General Fund 09-12 3. CONSENT AGENDA - CONTINUED K. Requesting Variance from State Aid Operations - Lindsay Street 09-13 L. Authorizing Undertaking the Cities for Climate Protection Campaign's Five Milestones to Reduce Greenhouse Gas and Air Pollution Emissions 09-14 M. Annual Election for 2009 Insurance Policy 09-15 4. PUBLIC HEARINGS 7:00 PM 5. OLD BUSINESS A. Affirming Support of Pursuing Non-Motorized Transportation Initiative Funding - Douglas Drive Corridor Roadway Improvements 09-16 6. NEW BUSINESS A. Announcements of Meetings B. Mayor and Council Communications 7. ADJOURNMENT alley n m City Administration/Council 763-593-8014/763-593-8109 (fax) Executive Summary for Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 1. B. Establishing the Envision Award Prepared By Jeanne Andre, Assistant City Manager Summary The City Council asked the Envision Connection Project Board of Directors to help identify an award program to recognize community members who have supported and enriched Golden Valley by bringing people together to further community aspirations as identified in the Envision process. Provision for and a proposed process to consider an Envision Award has been developed through this collaboration. If Council is ready to move forward with an Envision Award the attached resolution would establish the award. Attachment Resolution Establishing the Envision Award (1 page) Recommended Action Motion to adopt Resolution Establishing the Envision Award. Resolution 09-9 February 17, 2009 Member introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING THE ENVISION AWARD WHEREAS, the City Council of the City of Golden Valley recognizes that its citizens support and enrich the community in many ways; and WHEREAS, visioning by people who live, work and play in Golden Valley helped the City Council establish a community vision and identify aspirations that could be addressed by the City, its institutions, businesses and individuals; and WHEREAS, the Envision Connection Project was formed to help the community as a whole work with the City to pursue these aspirations and the vision for the community; and WHEREAS, the City Council and the Connection Project are interested in acknowledging and recognizing individuals and groups who have connected the community to jointly further aspirations related to one of the Envision categories of Development, Transportation, Community Engagement, Environment, Recreation and Government; and WHEREAS, establishment of an Envision Award would provide the City Council and Connection Project Board of Directors a means to provide this recognition. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Golden Valley does hereby establish the Envision Award, which will provide for the nomination and recognition of people who live, work or play in Golden Valley and bring together community members to support the vision of the City Council and its constituents. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Bey M ran m Finance 763-593-8013/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of check register for various vendor claims against the City of Golden Valley. Attachments Loose in agenda packet. Recommended Action Motion to authorize the payment of the bills as submitted. Public Jl~y M nd m Fire Department 763-593-8055 I 763-512-2497 (fax) Executive Summary for Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 3. C. 1. Rental Property Licenses Prepared By Becky Perkins, Office Clerk Summary As per City Code, some businesses are required to be licensed by the City. Listed below are the License Number, Applicant, License Type and Fee of those who have submitted an application for approval. 30001 Mayfair Apartments Multiple Family Rental $100.00 5307 Circle Down 30002 Mayfair Apartments Multiple Family Rental $100.00 5311 Circle Down 30028 Valley Village Apartments Multiple Family Rental $100.00 600 Lilac Drive North 30018 Valley View Apartments Multiple Family Rental $100.00 6543 Golden Valley Road 30017 Valley View Apartments Multiple Family Rental $100.00 6541 Golden Valley Road 30016 Valley View Apartments Multiple Family Rental $100.00 6539 Golden Valley Road 30015 Valley View Apartments Multiple Family Rental $100.00 6537 Golden Valley Road 30014 Valley View Apartments Multiple Family Rental $100.00 6535 Golden Valley Road 30013 Valley View Apartments Multiple Family Rental $100.00 6533 Golden Valley Road 30041 Village Terrace Multiple Family Rental $276.00 271-273 Yosemite Circle 30040 Village Terrace Multiple Family Rental $276.00 261-263 Yosemite Circle 30039 Village Terrace Multiple Family Rental $276.00 251-253 Yosemite Circle 30038 Village Terrace Multiple Family Rental $204.00 241-243 Yosemite Circle 30008 Crossroads Apartments Multiple Family Rental $372.00 5601 Glenwood Avenue 30009 Colonial Apartments Multiple Family Rental $196.00 5743 Glenwood Avenue 30010 Colonial Apartments Multiple Family Rental $196.00 5745 Glenwood Avenue 30011 Colonial Apartments Multiple Family Rental $196.00 5747 Glenwood Avenue 30012 Golden Valley Road Apartments Multiple Family Rental $520.00 6200 Golden Valley Road 30056 Valley Creek West Apartments Multiple Family Rental $100.00 1370 Douglas Drive North 30034 Southwirth Apartments Multiple Family Rental $1,300.00 501 Theodore Wirth Parkway 30054 Calvary Center Apartments Multiple Family Rental $740.00 7650 Golden Valley Road 30004 Douglas Drive Apartments Multiple Family Rental $244.00 1400 Douglas Drive North 30005 Douglas Drive Apartments Multiple Family Rental $196.00 1450 Douglas Drive North 30006 Douglas Drive Apartments Multiple Family Rental $236.00 1500 Douglas Drive North 30007 Douglas Drive Apartments Multiple Family Rental $188.00 1600 Douglas Drive North 30021 Trentwood Apartments Multiple Family Rental $340.00 9110 Golden Valley Road 30022 Trentwood Apartments Multiple Family Rental $340.00 9140 Golden Valley Road 30023 Trentwood Apartments Multiple Family Rental $220.00 9200 Golden Valley Road 30024 Trentwood Apartments Multiple Family Rental $340.00 9210 Golden Valley Road 30025 Trentwood Apartments Multiple Family Rental $340.00 9240 Golden Valley Road 30035 Laurel Terrace Apartments Multiple Family Rental $100.00 250 Turners Crossroads South 30026 Laurel Estates Apartments Multiple Family Rental $1,400.00 5610 Laurel Avenue 30029 Medley Park Townhomes Multiple Family Rental $156.00 2345 Mendelssohn Lane 30030 Medley Park Townhomes Multiple Family Rental $172.00 2352 Mendelssohn Lane 30031 Medley Park Townhomes Multiple Family Rental $156.00 2359 Mendelssohn Lane 30032 Medley Park Townhomes Multiple Family Rental $156.00 2373 Mendelssohn Lane 30019 Mallard Creek Multiple Family Rental $100.00 8300 Golden Valley Road 30020 Mallard Creek Multiple Family Rental $100.00 8400 Golden Valley Road 30045 Dover Hills Multiple Family Rental $1,076.00 2400 Rhode Island Avenue North 30053 Dover Hills Multiple Family Rental $228.00 2460 Rhode Island Avenue North 30049 Dover Hills Multiple Family Rental $116.00 2438 Rhode Island Avenue North 30052 Dover Hills Multiple Family Rental $228.00 2442 Rhode Island Avenue North 30048 Dover Hills Multiple Family Rental $116.00 2522 Rhode Island Avenue North 30047 30046 30050 30051 30057 30058 30059 30060 30042 30043 30027 30033 30044 Dover Hills Multiple Family Rental 2544 Rhode Island Avenue North $116.00 Dover Hills Multiple Family Rental 2566 Rhode Island Avenue North $116.00 Dover Hills Multiple Family Rental 2410 Rhode Island Avenue North $132.00 Dover Hills Multiple Family Rental 2420 Rhode Island Avenue North $228.00 Dover Hills Multiple Family Rental 2554 Rhode Island Avenue North $228.00 Dover Hills Multiple Family Rental 2526 Rhode Island Avenue North $228.00 Dover Hills Multiple Family Rental 2504 Rhode Island Avenue North $228.00 Dover Hills Multiple Family Rental 2478 Rhode Island Avenue North $132.00 Golden Valley Townhomes 2100 Douglas Drive $148.00 Multiple Family Rental Golden Valley Townhomes 3354 Lilac Drive North $116.00 Multiple Family Rental Copacabana Apartments Multiple Family Rental $590.00 1725 Lilac Drive North PROVISIONAL - DUMPSTER ENCLOSURE Provisional until May 1, 2009 to complete dumpster enclosure. Golden Valley Arms Multiple Family Rental $1,120.00 6150 St. Croix Avenue North PROVISIONAL - DUMPSTER ENCLOSURE Provisional until May 1, 2009 to complete dumpster enclosure. Anderson Tri-Plex Multiple Family Rental $160.00 6212 Golden Valley Road PROVOSIONAL - NEEDS RE-INSPECTION Provisional until April 1, 2009 pending re-inspection. Recommended Action Motion to authorize the issuance of licenses as recommended by staff. Hey Memorand m City Administration/Council 763-593-8006/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 3. C. 2. Gambling License Exemption and Waiver of Notice Requirement - American Cancer Society Prepared By Judy Nally, Administrative Assistant Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments Application for Exempt Permit (2 pages) Letter from American Cancer Society requesting waiver of 30 day waiting period (1 page) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for the American Cancer Society. Minnesota Lawful Gambling LG220 Application for Exempt Permit An exempt permit may be issued to a nonprofit organization that - conducts lawful gambling on five or fewer days, and - awards less than $50,000 in prizes during a calendar year. Page 1 of 2 9/08 Fee is $50 for each event For Board Use Only Type of nonprofit organization. Check on 101 Fraternal 101 Religious I olveterans ~ Other nonprofit organization Mailing address City State Zip Code County d6 ;;to Name of chief executive officer (CEO) J-OI'1 Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status. I 0 I Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155 Phone: 651-296-2803 ~ IRS income tax exemption [501(c)) letter in your organization's name. ~ Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877-829-5500. g IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. [g] IRS - proof previously submitted to Gambling Control Board If you previously submitted proof of nonprofit status from the IRS, no attachment is required. GAMBLING P N8"me 6fpJ'emiseswheteg8"mblirlg~Cti..)iiYwillbe6brlCluCtec:l(f6Ft~ffles,;iisf the site Where .ttle.a~wirlgWm ~Kepia2e) ~-rhe Me.+f 0 . \ +tLY\ Address (do not use PO box) City 5ti l a-+Cc.... Date(s) of activity (for ra s, indicate the date of the drawing) A- {d {p dro1to he k the box or boxes that indi o Bingo* ~ Raffles * Gambling equipment for pull-tabs, bingo paper, tipboards, and paddlewheels must be obtained from a distributor licensed by the Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. n Also complete Page 2 ofthis form. 1_ To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors, or call 651-639-4076. LG220 Application for Exempt Permit If the gambling premises is within city limits, a city official must check (X) the action that the city is taking on this application and sign the application. The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city). _The application is denied. Print city name ttJ On behalf of the city, I acknowledge this Date 2-t!L1LI- Page 2 of 2 9/08 If the gambling premises is located in a township, a county official must check (X) the action that the county is taking on this application and sign the application. A township official must also sign the application. _The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days. _The application is denied. Print county name On behalf of the county, I acknowledge this application. Signature of county official receiving application Date--!--!_ TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within township limits. [A township has no statutory authority to approve or deny an application [Minnesota Statute 349.213, subd. 2)) Print township name Title Signature of township official acknowledging application te and accurate to the best of my knowledge. I acknowledge that the the 0 d within 30 days o~ the ate of our gambling activity. Date Chief executive officer's signature Complete a separate application fo - one day of gambling activity, - two or more consecutive days of gambling activity, - each day a raffle drawing is held Send application with: a copy of your proof of nonprofit status, and $50 application fee for each event. Make check payable to "State of Minnesota." To: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 Financial report and recordkeeping required A financial report form and instructions will be sent with your permit. Within 30 days of the activity date, complete and return the financial report form to the Gambling Control Board. Questions? Call the Licensing Section of the Gambling Control Board at 651-639-4076. 1_.,.,{iA,. .. <4m~ ..".. .; . Data privacy. This form will be made available in the Board will be able to process your alternative format (j.e.large print, Braille) upon application. Your name and and your request. The information requested on this form organization's name and address will be public (and any attachments) will be used by the information when received by the Board. All Gambling Control Board (Board) to determine your the other information you provide will be private qualifications to be involved in lawful gambling data until the Board issues your permit. When activities in Minnesota. You have the rightto the Board issues your permit, all ofthe refuse to supply the information requested; information provided to the Board will become however, if you refuse to supply this information, public. If the Board does not issue a permit, all the Board may not be able to determine your information provided remains private, with the qualifications and, as a consequence, may refuse exception of your name and your organization's to issue you a permit. If you supply the name and address which will remain public. information requested, Private data are available to: Board members, Board staff whose work requires access to the information; Minnesota's Department of Public Safety; Attomey General; Commissioners of Administration, Finance, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are Specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. February 9, 2009 Ms. Judy Nally Administrative Assistant City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 ;,,~ Dear Ms. Nally: The American Cancer Society will be hosting its annual fundraiser, Gentlemen's Night Out for breast and prostate cancer, at the Metropolitan Ballroom in Golden Valley on Monday, April 6, 2009. We respectfully request that the City Council waive the customary 30-day waiting period for the exemption for lawful gambling permit and application for excluded raffle, required for this type of event. Thank you for your consideration. Sincerely, pV 4 ~,) (in~r-z.-- il:w- Sandra Diestler Premier Events Assistant American Cancer Society 651-255-8101 alley M moran m City Administration/Council 763-593-8006/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 3. C. 3. Gambling License Exemption and Waiver of Notice Requirement - Sabes Jewish Community Center Prepared By Judy Nally, Administrative Assistant Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments Application for Exempt Permit (2 pages) Letter from the Sabes Jewish Community Center requesting waiver of 30 day waiting period (1 page) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for the Sabes Jewish Community Center. Minnesota Lawful Gambling LG220 Application for Exempt Permit An exempt permit may be issued to a nonprofit organization that: - conducts lawful gambling on five or fewer days, and - awards less than $50,000 in prizes during a calendar year. Page 1 of 2 9/08 Fee is $50 for each event For Board Use Only Organization name Previous gamb.~n.9. permit.nU!!1.b.er 1\0111\';)..- 06 -co l eY Type of nonprofit organization. Check one. 101 Fraternal 101 Religious I o I Veterans ~ Other nonprofit organization ~~bress~ecbnJme R~ Name of chief executive officer (CEO) ~t 'C1ChS ,Oft. ...... Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status. I 01 Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155 Phone: 651-296-2803 ~ IRS income tax exemption [501 (c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 8n-829-5500. g IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. [Q IRS - proof previously submitted to Gambling Control Board If you previously submitted proof of nonprofit status from the IRS, no attachment is required. Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) t Date(s) of activity (for raffles . A~i L \9, tfr heck the box or boxes that indicate tlie type of gambling activity your organization will conduct: . o Bingo* ~Raffles OPaddlewheels* OPull-Tabs* DTipboards* * Gambling equipment for pull-tabs, bingo paper, tipboards, and paddlewheels must be obtained from a distributor licensed by the Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors, or call 651-639~76. Also complete Page 2 of this form. LG220 Application for Exempt Permit . LOCALUNllOF GOVERNMENT ACKNOWL If the gambling premises is within city limits, a city official must check (X) the action that the city is taking on this application and sign the ~.,lication. 4-!he application is acknowledged with no waiting period. ' _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1 st class city). _The application is denied. Print city name (;;~/d en Va I/-e~ On behaff of the city, I acknowledge this application. Date 2- ,3J.!!L- RIS SIGNA lURE The information provided in this application is complet financial report wiff be completed and returned t e 80 f.. Chief executive officer's sign Complete a separate application for - one day of gambling activity, - two or more consecutive days of gambling activity, - each day a raffle drawing is held Send application with: a copy of your proof of nonprofit status, and $50 application fee for each event. Make check payable to "State of Minnesota." To: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 Page 2 of2 9/08 If the gambling premises is located in a township, a county official must check (X) the action that the county is taking on this application and sign the application. A township official must also sign the application. _The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days. _The application is denied. Print county name On behaffofthe county, I acknowledge this application. Signature of county official receiving application Title Date-' , TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within township limits. [A township has no statutory authority to approve or deny an application [Minnesota Statute 349.213, subd. 2)] Print township name Signature of township official acknowledging application Financial report and recordkeeping required A financial report form and instructions will be sent with your permit. Within 30 days of the activity date, complete and return the financial report form to the Gambling Control Board. Questions? Call the Licensing Section of the Gambling Control Board at 651-639-4076. _.."*.."....'.-.'..,........ ~l;.: "...,....- ..:.. .. 1- Data privacy. This form will be made available in, alternative format (Le. large print. Braille) upon request. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permit. If you supply the information requested, the Board will be able to process your application. Your name and and your organization's name and address will be public information when received by the Board. All the other information you provide will be private data until the Board issues your permit. When the Board issues your permit, all of the information provided to the Board will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your name and your organization's name and address which will remain public. Private data are available to: Board members, Board staff whose work requires access to the information; Minnesota's Department of Public Safety; Attorney General; Commissioners of Administration, Finance, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. 2008 . 09 BOARD OF DIRECTORS February 4,2009 OFFICERS President - Robin Neidorf Vice President - Steve Gottlieb Vice President - Howard Milstein Vice President - Susan Resnick Treasurer - Howard Wilensky Secretary - David Levi Immediate Past President- Nina Stillman Judy Nally City of Golden Valley 7800 Golden Valley Rd. Golden Valley, MN 55427 Dear Judy, \ CHIEF EXECUTIVE OFFICER Stuart Wachs The Sabes Jewish Community Center will host OUl,' annual fundraising event at the Metropolitan Ballroom on Sunday April 19, 2009. We are requesting permission to hold a raffle at the this event and respectfully request that the City Council waive the customary 30 day waiting period for the exemption for lawful gambling permit required for this type of event. BOARD MEMBERS Etta Barry James Bechthold Larry ChesUer Bill Fishman Linda Fiterman Brad Frank Doreen Frankel Lori Fritz Shep Harris Shira Krebs Lisa Lederer Steve Machov Jerry Ribnick Mort Silverman David Wolfe Thank you for your consideration. Kay Goldst . n Special Events Coordinator PAST PRESIDENTS Floyd Adelman Jeffrey Baill Allen Blumenthal Sholly Blustin Howard Brin ' Josiah E Brill Tim Broms Mahryam Daniels Sam Finkelstein · Nina Goldberg Sigmund Harris Jerome Ingber Mitchel A. Kirshbaum Marshall Levin Todd Leonard Sidney Lorber' Jack Mayeron Michael Mintz Edward L. Segal' Chuck Selcer Susie Selcer ' Jerel Shapiro 'Deceased , .* -( MINNEAPOLIS JEWISH :. F;~~~:~~~ * J~~ alley morandum City Administration/Council 763-593-8002/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 3. C. 4. Solicitor's License - TakeAction Minnesota Prepared By Christine Columbus, Administrative Assistant Summary As per City Code, any individual or group intending to go door-to-door within the City selling products, taking orders or soliciting for business or donations must be licensed by the City to do so. Attachments Peddler/Solicitor License Application (2 pages) Recommended Action Motion to approve the solicitor's license for TakeAction Minnesota. Application and fee must be submitted to the City Manager's Office the Wednesday prior to the City Council Meeting. Council Meetings are normally held the first and third Tuesday of each month. PEDDLER/SOLICITOR LICENSE APPUCATION TO: GoldanValley City Council Fee Paid: $ .S".~ ~ 7800 Golden Valley Road Number. of Persons: 17 Golden Valley, MN 55427 Type of License Requested: 5D1( l'~O7\... Enclose the sum of $ 50 for (3 (number) peddlerslsolicitorsas required by City Code of the City of Golden Valley and have complied with all the requirements of said Code necessary for obtaining this license. Ta k.eAc+' ~^ 1'1 ~ nnt"~.}.4 (Business or Individual Name to be Licensed) -----182.l Ot\hl(115'~.Ave IA..J 61-. /h, A I ,-t IJ S s I 0 ~ (Address, including City, S ate and Zip Code) . J.......... ( lO51 ') (,}'~JJ - h l'1 C) (Telephone Number, including Area Code) NOW, THE EF RE, \e( ~ ~1)V'\ M,\VIMf ~ k hereby makes application for the (Applicant Name) period of 9 ,~ /) through 6/30/~, subject to the conditions and provisions of said City Code. - REQUIRED LICENSE INFORMATION Applicant (if different from above}:,... . I -r i I Name s..L oS ep> ""- T ~ ~ Vl SlQrl , Address ..1- [.Je-..,+ L.lA.k~ 5h-~ MMl"&t:t.i,~, IMdL ~ &S (Include ity, State a d Zip Code) Telephone Number (including area 90d,.) ~ 1;}--SOI-;;;S-3 </ Date of, Birth (if an individual) . O:J / I<J / Iqo.~ , , Business Name of ApplicanfT",k Address J f'd- ViI\t Define Business Description of goods or services for sale (include prices) or indicate if soliciting donations. If more space is needed, attach additional sheets (be specific): oJe ,.A.I~ ".be. r ta t-s i/\l ~ NOTE: If the products for sale are changed or modified, you must give the City complete information regarding such change or modification. If the Peddler or Solicitor is so engaged on behalf of an organization, supply: Name of Organization ~~~ M,"}I\~~ Address of Organization / 8:J 1 U I"V~' Av"L. ~/le I~ (Include City, S te and Zip Code) Telephone Numper (Including Area Code) (,s[-371-07 'Ita, Define Business ~N b'\I\ -9 ~~/~ (Corporation, Proprietorship, Partnership, etc.; State of Incorporation) List the names and addresses of EACH person who will be peddling or soliciting on behalf of said organization in the City, or, in the alternative, the name, address and telephone number or numbers where a responsible person of said organization will maintain a list of names and addresses of all persons engaged in peddling or soliciting in the City: 0(\ ~(1Q i ~ ^~^-rA ~ 's ~ J. (If more space is needed, attach additional sheets) STATE OF rn /1Vt\!fW11r ) ) ss. COUNTY OF l1ifVf\1t[PtN ) I, T~~ ~kn~~ (Officerllndividual) of _LJ~ M~ ~ ,V1v1{?/~ (Name of Organization) being first duly sworn, depose and say that all the foregoing information is true to his/her own knowledge except as to matters therein stated on information and belief, and as to such matters, he/she believes them to be true. JUDITH A. NALLY NOTARY PUBLIC. MINNESOTA My Commission Expires Jan. 31,2010 Hey POLICE CIVIL SERVICE COMMISSION 7800 Golden Valley Road - Golden Valley, MN 55427 MEETING Tuesday, October 28, 2008 -5:00 PM Public Safety Building Conference Room MINUTES Call to Order Attendance/Roll Call The meeting was called to order by Chair Peterson at 5:15 PM. Present at the meeting were Commissioners Bruce Peterson and Gloria Kumagai; and Police Chief Stacy Altonen. Commissioner Tanick arrived shortly after the meeting began. AQenda Review The agenda was reviewed and no additions or revisions were suggested. Approval of Minutes of AUQust 4. 2008 Chair Peterson requested the addition of "April 1 0, 2008" to the "Approval of Minutes" and "Corrections were approved by motion" at the end of the second paragraph. Chair Peterson also suggested the addition of "and subject to Commission approval" at the end of point #3 of the section titled "CSO Application Process for Position of Police Officer." Commissioner Kumagai moved to approve the minutes as amended; seconded by Commissioner Tanick. Amended minutes were unanimously approved. Promotional Police Officer Recruitment/Selection Process Report Chief Altonen advised Daniel Pacholke has been a Community Service Officer with the City of Golden Valley for approximately two years and has demonstrated exceptional performance in this role. Danny has served in the military, has completed his academic studies to become a police officer and has also completed the testing phases of the hiring process. Danny received a passing score on the written L.E.A.P. test and the written A.R.I. essay portion. He passed the fitness test and participated in an oral interview last week. Chief Altonen requested permission to extend a conditional job offer to Daniel Pacholke contingent on a background investigation, and medical and psychological testing. Daniel Pacholke is the only promotional candidate being considered at this time. Consideration and Approval of Promotional Police Officer Eligibility Register Chair Peterson asked if the promotional police officer recruitment/selection process conducted consistent with the currently approved process of this Civil Service Commission. Chief Altonen advised it was. Chair Peterson asked if there are. any reservations in Police Civil Service Commission Meeting Minutes October 28, 2008 - Page 2 Hey recommending this Promotional Police Officer Eligibility Register for approval and Chief Altonen stated there were none. Chair Peterson advised a score must be tallied for Daniel Pacholke in order to place him on the promotional eligibility register. Chief Altonen advised when a final score is tallied a formal register will be presented to the chair for signature and copies would be distributed to commissioners. Commissioner Tanick moved to approve the Promotional Police Officer Eligibility Register consistent with the affirmation of Chief Altonen that Daniel Pacholke's final score will be such as to permit his consideration by commissioners for extension of a conditional job offer; seconded by Commissioner Kumagai. The motion to approve the Promotional Police Officer Eligibility Register was unanimously carried (one candidate- Daniel Pacholke). Consideration and Action- Use of Appropriate Register for Current Staffing Need Chair Peterson advised there are two current police officer vacancies (one being filled using existing Police Officer Eligibility Register) and asked Chief Altonen to advise the commission why the candidate on the Promotional Police Officer Eligibility Register should be selected over a candidate on the existing Police Officer Eligibility Register. Chief Altonen advised Danny Pacholke has been an exemplary employee. In addition, Danny has extensive prior military experience in firearms training and as an officer would be an asset to the police department in regards to training. The remaining candidates on the Police Officer Eligibility Register do not have this type of experience. Additionally, the department would not be any more diversified in selecting candidates from either list. Chair Peterson advised that now and in the future use of the Promotional Police Officer Eligibility Register must be supported by sound rationale by police administration. Commissioner Tanick motioned to approve the use of the Promotional Police Officer Eligibility Register to fill the current vacancy for a police officer position; seconded by Commissioner Kumagai. Motion carried unanimously. Chief Altonen advised the conditional offer will not be extended to the candidate until the Promotional Police Officer Eligibility Register has been signed by Chair Peterson. Other Business The commission discussed various departmental personnel matters. Chief Altonen advised Part I Crimes are down 8% from last year. Chair Kumagai inquired if a CSO vacancy will exist once Danny Pacholke is hired as a police officer. Chief Altonen advised Amanda Johnson's position was budgeted under the Fire Department a couple years ago, but will be brought back into the Police Department budget in 2009. The Fire Department will then hire an administrative assistant to fill the vacancy in the Fire Department. As a result of the budget changes, the number of community service officers will drop to 5 instead of 6. Police Civil Service Commission Meeting Minutes October 28, 2008 - Page 3 Adiournment The meeting was adjourned at 6:00 PM. Respectfully submitted, Marshall Tanick, Secretary Golden Valley Human Services Foundation (GVHSF) Meeting Minutes November 10,2008 Present: Daniel Blumb, Shannon Breimhurst, Hilmer Erickson, Elissa Heilicher, Chris Monroe, Diane Nimmer, Connie Sandler, Steve Schumacher and Toots Vodovoz. Also present Jeanne Fackler, Staff Liaison. Not Present: Teri Holgate and Gloria Johnson. Call to Order: Chairperson Blumb called the meeting to order at 6:40 p.m. October 6 minutes: Monroe moved and Vodovoz seconded the motion to approve the minutes of October 6. The motion passed unanimously. Taste of Golden Valley: Monroe went over the restaurant list. Restaurants and menu items were verified. Members will be re-contacting several restaurants for verification. Nimmer has contacted John Ewold, StarTribune columnist, who will attend. Ann Gallagher from Northwest Cities will also be attending and has offered to announce during the event. Nimmer and Heilicher met with Nina Cook, host of "Seniors on Screen" to promote the event. Fackler showed the participating restaurant plaques which were very well received. Basket items were discussed. Members will meet at Freestyle Productions to put the baskets together on Tuesday November 18th. The YMCA will be sending volunteers to help at the event. Members should arrive from 3:30-4:30 p.m. the day of the event. Other Business: Solicitation letter: Fackler reported the letter will be drafted by the Communications department and sent in November to residents. Council meeting: Blumb will present the Commission's recommendations for funding to the Council on December 4th. Fackler has contacted the City Clerk to be placed on the agenda. Golf Tournament Date: The date was set for Friday, September 18th. Run the Valley T-shirt Contest: The deadline date was set for January 8th. December meeting: The December meeting will be a social. Heilicher and Sandler have offered to host the dinner at Sandler's home on Monday, December 8. Adjournment: Monroe moved to adjourn the meeting, Breimhurst seconded the motion. The meeting was adjourned at 7:40 p.m. Respectfully submitted, Jeanne Fackler GVHSF Staff Liaison Public ~H~y orandu Police Department 763-593-8079 I 763-593-8098 (fax) Executive Summary For Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 3. E. 1. Purchase One 2009 Squad Car Prepared By Stacy Altonen, Police Chief Mike Meehan, Operations Commander Summary The Police Department requests authorization from the City Council to purchase one new police squad car to replace Squad Car 805, which was totaled in a recent collision in December 2008. The insurance deductible will cover the cost of a new vehicle. The purchase of the squad car at this time is essential to ensure delivery and setup prior to the purchase of the squad cars included in the 2009-2013 Capital Improvement Program. The purchase will be made under the State of Minnesota Materials Management Division Contract (A-174) which is on file in this department. The vendor is Elk River Ford, Inc., Elk River, Minnesota. The marked vehicle will be a Ford Crown Victoria with a contract price of $22,787. An additional amount is required for as-needed replacement equipment for the marked squad, including light bars, siren controls, and other squad equipment. Recommended Action Motion to authorize the Police Department to purchase one 2009 Ford Crown Victoria from Elk River Ford, Inc. for $22,787. alley Mem nd m Public Works 763~593~8030 I 763~593~3988 (fax) Executive Summary For Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 3. E. 2. Purchase One Marked Fire Vehicle, Ford Crown Victoria Prepared By Jeannine Clancy, Director of Public Works Bert Tracy, Public Works Maintenance Manager Summary In December 2008, the Fire Marshal's car was involved in a collision while assisting an accident. The vehicle is a total loss and requires replacement. The Fire Marshal utilizes this vehicle for day-to-day inspection activities and emergency fire response. This truck is listed in the 2009-2013 Capital Improvement Program (V&E-083, page 43) to be replaced in 2012 but will be moved to 2019. The Minnesota Materials Management Division has awarded contract A-174 to Elk River Ford, Inc. for the Ford Crown Victoria in the amount of $22,787.00, less options, for a total of $22,498.36. This purchase is tax exempt. Contract No. A-174 Item Ford Crown Victoria Vendor Elk River Ford Dod Amount $22,498.36 Recommended Action Motion to approve purchase of one 2009 Ford Crown Victoria from Elk River Ford, Inc. in the amount of $22,498.36. Public ~H~y Me randum Police Department 763-593-8079 I 763-593-8098 (fax) Executive Summary For Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 3. E. 3. Purchase Two 2009 Squad Cars Prepared By Stacy Altonen, Police Chief Mike Meehan, Operations Commander Summary The Police Department requests authorization from the City Council to purchase two police squad cars (V&E-001, page 22), as provided for in the 2009-2013 Capital Improvement Program. The marked squad car budget allows for $90,000 for the purchase and replacement equipment for three marked police vehicles. After evaluation of the condition and mileage of the vehicles in our Police fleet that are due for replacement, we are recommending the purchase of two new squad cars. The purchase will be made under the State of Minnesota Materials Management Division Contract (A-174) which is on file in this department. The vendor is Elk River Ford, Inc., Elk River, Minnesota. The two marked squad cars will be Ford Crown Victoria's with a contract purchase price of $22,787 each. The total cost for the two vehicles is $45,574. An additional amount from the budget is reserved for as-needed replacement equipment for the marked squads, including light bars, siren controls, and other squad equipment. Recommended Action Motion to authorize the Police Department to purchase two 2009 Ford Crown Victoria's from Elk River Ford, Inc. for $45,574. alley M 0 du Public Works 763-593-8030 I 763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 3. E. 4. Purchase One Unmarked Police Vehicle Prepared By Jeannine Clancy, Director of Public Works Bert Tracy, Public Works Maintenance Manager Summary The 2009-2013 Capital Improvement Program (V&E-041, page 31) includes $30,000 for one unmarked police vehicle. The vehicle replaces Unit Number 881, a 2001 Ford Crown Victoria, utilized by the City's detectives' unit. The Crown Victoria will be replaced with a 2009 Ford Explorer, which is better suited as a multi-use unmarked police vehicle. The Minnesota Materials Management Division has awarded contract number 440054 to Elk River Ford, Inc. in the amount of $26,102.51, which includes $1,593.11 in sales tax. Please note that an additional $3,800 is set aside for licensing and set up of the vehicle. Contract No. I Item I Vendor Amount 440054 I Ford Explorer I Elk River Ford, Inc. $24,509,.40 Tax $1,593.11 TOTAL $26,102.51 Recommended Action Motion to approve purchase of one 2009 Ford Explorer from Elk River Ford, Inc. for $26,102.51. alley Memorand m City Administration/Council 763-593-8014/763-593-8109 (fax) Executive Summary for Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 3. F. Support of Federal Appropriation Request for Improvements in the Vicinity of TH 100 and 1-394 Prepared By Jeanne Andre, Assistant City Manager Summary In 2008 the City of St. Louis Park initiated a request for federal appropriations to fund improvements to the collector-distributor system at 1-394 and Xenia Avenue and Park Place. This request did not result in funding for the project. St. Louis Park recently requested that Golden Valley join in a similar request for 2009. The attached resolution supports application for a federal appropriation for the desired improvements. Background to this project is as follows. As part of the Alternative Urban Areawide Review (AUAR) for the West End Project located in the southwest quadrant of 1-394 and TH 100, the Minnesota Department of Transportation required that a CORSIM (highway road simulation) be conducted for the highways in the vicinity of the project. The simulation considered the current situation and scenarios anticipating additional development. The CORSIM analysis was completed and identified changes in the collector-distributor system that would improve the current situation as well as various development scenarios. Staff initiated discussion at state and federal levels to identify funding sources for the improvements and was encouraged to make a formal request for appropriations for this project. Attachments Resolution in Support of a Federal Appropriation Request for Trunk Highway 100 and Interstate 394/Xenia Avenue/Park Place Boulevard Collector-Distributor Road Improvement Project (1 page) Recommended Action Motion to adopt Resolution in Support of a Federal Appropriation Request for Trunk Highway 100 and Interstate 394/Xenia Avenue/Park Place Boulevard Collector-Distributor Road Improvement Project. Resolution 09-10 February 17, 2009 Member introduced the following resolution and moved its adoption: RESOLUTION IN SUPPORT OF A FEDERAL APPROPRIATION REQUEST FOR TRUNK HIGHWAY 100 AND INTERSTATE 394/XENIAAVENUE/PARK PLACE BOULEVARD COLLECTOR-DISTRIBUTOR ROAD IMPROVEMENT PROJECT WHEREAS, the City Council of the City of Golden Valley is the official governing body of the City of Golden Valley; and WHEREAS, the cities of Golden Valley and St. Louis Park are working together with the Minnesota Department of Transportation (MnDOT) to address regional transportation issues along TH 100 and 1-394 in the vicinity of Duke's West End Project; and WHEREAS, the TH 100 Collector-Distributor Road currently operates poorly in the eastbound and westbound directions during the morning and evening peak periods, decreasing its ability to handle regional traffic at the 1394/TH 100 interchange; and WHEREAS, transportation improvements to eastbound and westbound lanes of TH 100 Commuter-Distributor Road need to be made regardless of future development in the area to improve regional traffic flows; and WHEREAS, this project is located in a significant high-use transportation corridor (Trunk Highway 100 and Interstate 394) in the Twin City metropolitan area and supports improvements planned to the regional and local transportation system at Trunk Highway 100 and Interstate 394; and WHEREAS, the proposed improvements will make the eastbound and westbound lanes of TH 100 Commuter-Distributor Road operate at acceptable levels of service by adding additional traffic capacity, upgrading local access for regional trips, improving regional traffic flow and reducing the number of vehicles using locals systems as an alternate route; and WHEREAS, implementing this project would improve continuity, capacity, and safety in the corridor and would provide a much needed upgrade to the regional transportation system. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Golden Valley does hereby support the application for a federal appropriation for the Trunk Highway 100 and Interstate 394/Xenia Avenue/Park Place Boulevard Collector-Distributor Road Improvement Project. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Hey e oran urn Finance 763-593-8013/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 3. G. Receipt of January 2009 General Fund Budget Report Prepared By Sue Virnig, Finance Director Summary The monthly General Fund Budget report provides a progress report on the General Fund operations for 2009. The revenues and expenditures show current month actual and year-to- date actual compared to the 2009 approved budget. The 2009 unallotment from the State is estimated at $325,000. This will be discussed at the financial wellness workshop in March. Attachments January 2009 General Fund Monthly Budget report - unaudited (2 pages) Recommended Action Motion to receive and file the January 2009 General Fund Budget Report. City of Golden Valley Monthly Budget Report - General Fund January, 2009 (unaudited) Percentage Of Year Completed 100.00% Revenue: Over % 2009 January YTO (Under) of Budget Type Budget Actual Actual Budget Received Ad Valorem Taxes $11,796,685 0 $0 ($11,796,685) 0.00% (1) Licenses 151,425 8,834 8,834 ($142,591) 5.83% (2) Permits 703,000 53,387 53,387 ($649,613) 7.59% (3) Federal Grants - Vest Program 0 0 0 $0 State Aid 10,500 0 0 ($10,500) 0.00% (4) Charges For Services: (5) General Government 36,020 338 338 ($35,682) 0.94% Public Safety 172,080 3,690 3,690 ($168,390) 2.14% Public Works 102,000 75 75 ($101,925) 0.07% Park & Rec 391,050 27,169 27,169 ($363,881) 6.95% Other Funds 1,187,000 0 0 ($1,187,000) 0.00% Fines & Forfeitures 280,000 0 0 ($280,000) 0.00% (6) Interest On Investments 230,000 0 0 ($230,000) 0.00% (7) Miscellaneous Revenue 210,940 1,530 1,530 ($209,410) 0.73% (8) Transfers In 175,000 0 0 ($175,000) 0.00% TOTAL Revenue $15,445,700 $95,023 $95,023 ($15,350,677) 0.62% Notes: (1) The second half MVHC was not received (164,000) (2) First year of single family residential apartment licensing. (3) The hail storm in May and last September increased roof and siding permit revenue. (4) Includes RNC, Operation Night Cap, MN Pass reimbursements. (5) Weed cutting, street light charges, and security services charges increased. (6) Fines and Forfeitures have decreased. (7) Investments have to be booked to market value (GASB #33) (8) Includes Special Assessment payments for violations. alley rn ran urn Fire Department 763-593-8079 I 763-593-8098 (fax) Executive Summary for Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 3. H. Authorization to Sign Consulting Agreement Two with Center for Energy and Environment Consulting for Housing Rehabilitation Program Prepared By Mark Kuhnly, Chief of Fire & Inspections Summary The Center for Energy and Environment (CEE) provided assistance in 2008 to Golden Valley homeowners interested in home improvement. During 2008 CEE provided sixty five (65) on- site building analyses. In 2007 CEE provided a total of twenty nine (29) on-site building analyses. During the on-site analyses CEE remodeling advisors meet with homeowners at their home for 1-2 hours, inspect the home, offer advice regarding remodeling or maintenance projects,. review contractors estimates and answer questions the homeowners have regarding their home and their projects. CEE additionally offers home improvement financing to homeowners in Golden Valley. The 2009 agreement remains as written in the original agreement except for extension of the effective date through December 31,2009. The 2009 budget includes $10,000 for this program. Attachment Amendment Two to the Consulting Agreement (1 page) Recommended Action Motion to authorize the Mayor and City Manager to sign Agreement Two to the Consulting Agreement with the Center for Energy and Environment. AMENDMENT two to the CONSULTING AGREEMENT . Between CENTER FOR ENERGY AND ENVIRONMENT And CITY OF GOLDEN VALLEY (Golden Valley Rehabilitation Program) The Agreement, made the 16th day of January, 2007, by and between the CITY OF GOLDEN VALLEY, with offices at 7800 Golden Valley Road, Golden Valley, MN 55427 ("City"), and the CENTER FOR ENERGY AND ENVIRONMENT, a 501 (c)(3) non-profit corporation, with its offices at 212 3rd Avenue North, Suite 560, Minneapolis, Minnesota 55401 ("CEE") is hereby amended. Section 4. Term and Termination of the agreement shall read: 4.1 Unless earlier terminated as provided in the following paragraphs, this Agreement shall become effective on January 1, 2007 and continue through December 31,2009. All other sections of the cOntract shall remain as written in the original agreement. IN WITNESS WHEREOF, the parties hereunder set their hands as of the date written below: CITY OF GOLDEN VALLEY CENTER FOR ENERGY AND ENVIRONMENT By By Robert Henderson, Secretary Mayor Date Date By TAX ID 41-1647799 City Manager Date C:\DllCI,IIlIeIlts and Settlngs\mkuhnly\1.Oca1 sewngs\Temporary Internet Afes\COlllelll.OUtlook\M4BWV407\GoIden Valley CBA Amend 2 CEE l054.doc 215/2009 alley Memorand m Public Works 763-593-8030 I 763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 3. I. Authorize Agreement with Mn/DOT for Noble Avenue North Safe Routes to School Project Prepared By Jeannine Clancy, Director of Public Works Ron Nims, Public Works Project Coordinator Summary Last year, the City of Golden Valley, with the support of the Robbinsdale School District, applied for and was selected to receive funding from the for Safe Routes to Schools program. The City's application was for a total of $35,000 ($30,000 for construction and $5,000 for design and construction management) which included the removal of existing speed limit signs on Noble Avenue North near Noble School and replacement with dynamic driver feedback speed signs. These new electronic signs will be activated by a timer to operate during appropriate school hours and will read each vehicle's speed and post it on the sign. The grant also includes elimination of a mid-block crosswalk at an uncontrolled intersection, and modifications to pedestrian landing areas on both sides of Noble Avenue North. The need for the project was identified by the City of Golden Valley Neighborhood Traffic Safety Committee. The Safe Routes to School program (SRTS) is funded by the Federal Highway Administration (FHWA). The goal of the program is to make infrastructure improvements and associated education efforts in order to encourage biking and walking to schools. Cities that have qualifying projects can receive federal funding through their State's Department of Transportation under the federal program. Previously, the Council authorized an agreement with the Minnesota Department of Transportation (Mn/DOT) to receive funding for the construction of the improvements. However, to receive the reimbursement for design and construction management, the City of Golden Valley must enter into another agreement with Mn/DOT who will act as the City's agent to secure the funding for this portion of the project. Mn/DOT staff has provided an agreement for Council consideration. The City must also pass a resolution accepting the Minnesota Commissioner of Transportation as their agent for federal participation in the project. Attachments Mn/DOT Agreement No. 94041 for Federal Participation in Force Account (8 pages) Resolution Appointing Commissioner of Transportation as Agent for the City of Golden Valley to Receive Federal Funding under the Safe Routes to School Program (1 page) Project Map ( 1 page) Recommended Action Motion to adopt Resolution Appointing Commissioner of Transportation as Agent for the City of Golden Valley to Receive Federal Funding under the Safe Routes to School Program. MnIDOT AgreementNo. 94041 STATE OF MINNESOTA AGENCY AGREEMENT BETWEEN DEPARTMENT OF TRANSPORTATION AND . CITY OF GOLDEN VALLEY FOR FEDERAL PARTICIPATION IN FORCE ACCOUNT FOR S.P. 128-591~01; M.P.. SRTS 2709(()66) This agreement is entered into by and between City of Golden Valley. ("City") and the State of Minnesota acting through its .Commissioner of Transportation ("MnlD01"), Pursuant to Minnesota Statutes Section 161.36, the City desires MnlDOT to act as the City's agent to. accept and disburse federal funds for the construction, improvement,. or enhancement. of transportation financed in. whole or in part by federal funds, hereinafter ~eferred to as the "Project"; and The City is proposing a federal aid project to provide design and engineering services for safety improvements for Noble Elementary School in Golden Valley and develop a safety education program for all public and private schools within Golden Valley. A public interest finding has determined that SPECIFIC PORTION of the project can be completed more . . economically as a ForceAccouht hereinafter referred to as the "FORCE ACCOUNT"; and The FORCE ACCOUNT' is eligible for the expenditure of federal aid funds, and is identified in MnlDOT records as State Project 128-591-01, and in Federal Highway Administration ("FHW A")' records as Minnesota Project SRTS 2709(066); and MnlDOT requires that the terms and conditions of this agency be set forth in an agreement. THE PARTIES AGREE AS FOLLOWS: L DUTIES OF THE CITY; A. DESIGNATION. The City designates MnIDOT to act as its agent to accept and disburse federal funds made available for the Project. B. ELIGffiILITY I COSTS. The estimated cost of the FORCE ACCOUNT is $5,000.00 . 1. It is anticipated that 100% (up to $5,000.00) of the cost of the FORCE ACCOUNT is to be paid from federal funds made available by the FHW A, and that the.' The City will pay any part of the cost or expense of the work that the Agreement no. 94041 -1- FHW A does not pay. 2. Any costs incurred by the City prior to authorization, will not be eligible for federal participation. 3. Eligible cost and expense, if approved, may consist of the following: a) The cost of hjring a consultant to provide design service for sidewalk and crosswalk improvements adjacent to Noble Elementary School in Golden Valley. The study will provide the necessary engineering analysis to reduce speed limits ildjaceJ;lt to all thirteen schools within Golden Valley and develop a safety education program for all public and private schools within Golden :Valley. b) Develop and deploy safety education materials. c) Gather baseline date about the current numbers of bikers and walkers at Noble Elementary School. d) The direct labor charges for City employees for the tiine that said employees are engaged in the work to be perfonp.ed by the City pursuant to this . agreement. Said.labor charges may include the pforata share of "labor additives" applicable to said labor charges. Costs to the City of "labor additives" consisting of holida~ pay, vacation, sick leave, retirement, pension, unemployment. taxes, compensation and liability insurance, lost time charges and similar costs incidental to labor ernploymentwill be reimbursed only when supported.by adequate records. . e) The appHcable equipment rental charges for City owned equipment used by the City and mileage charges for employee owned vehicles used by the City on the work to be performed pursuant to this agreement, at rates reflective of the City actual cost. 1) Expenditures for materials,. supplies, mechanical data processing and . . equipment rental, limited to the actual expenditures for the purposes of this agreement. . . 4. Expenditures for general administration., superviSion, maintenance and other overhead or Jncidental expenses of the City .are not eligible for federal participation. 5. Acceptability of costs under this agreement will.be determined in accordance with the cost principles and procedures set forth in the applicable Federal Acquisition Regulations, Contract Cost Principal$ and Procedures, 48 Code of Federal Regulations (CFR) 31 which is hereby incorporated by reference and made a part of this agreement. 6. For costs expected to exceed $5,000.00, the Cjty must request the preparation and . Agreement no. 94041 -2- . execution of a supplement to this agreement, prior to incurring such costs. . C. STAFFING. 1. The City will designate a publicly employed registered engineer, ("Project Engineer"), to. be in responsible charge of the Project a,nd to supervise. and direct the work to . be performed under any. construction contract let for the Project. IfCity elects to use a private consultant for engineering services, the City will provide a qualified, full-time public employee of the City, to be in responsible charge of the Project. The services of the City to be performed pursuant to this agreement. may not be assigned, sublet, or transferred unless: the City is notified in writing by Mn/DOT that such action ispermi~ted under 23 CPR 1.33 and 23 CPR 635.105 and state law. This written consent will in no way relieve the City from its primary responsibility for performance of the work. .' 2. During the progress of the work on the Project, the City authorizes .its Project Engineer to, request in writing specific engineering and/or technical services fro.m MnlDOT, pursuant to Minnesota Statutes Section 161.39. Such services may be covered by other technical service agreements. If MnlDOT furnishes the services requested, and if.MnlDOT requests reimbUrsement, then the City will promptly pay MnlDOT to reiinburse the state trunk highway, fund for the full cost and expense of furnishing such services. The costs and expenses will include the current MnlDOT labor additives and overhead rates, subject to adjustment based on actual direct costs that have been verified by audit. Provision of such services will not be deemed to make MnlDOT a principal or c<rprincipal with respect to the Project. 3. The City will furnish the personnel,. services, supplies, and equipment necessary to properly supervise, inspect, and document the work for the Project.. . D. CONTRACT ADMINISTRATION. 1. The City will request approval from MnlDOT for all costs in excess of the amount.bf federal funds previously approved for the Project prior to incurring such costs. Failure to obtain such approval may result in such costs being disallowed for reimbursement. - 2. The City will prepare reports, keep records, and perform work so as to enable MnlDOT to collect the federal aid sought by the City. The City will retain all records and reports. in accoCdance with MnlDOT's record retention schedule for federal aid projects: 3. Upon completion of the Project, the Project Engineer will determine whether the work will be accepted. Agreement no. 94041 -3- E. PAYMENTS... 1. The entire cost. of the Project is to be paid from federal funds made available ~y the FHW A and by other funds proviQed by the City. The City will pay any part of the cost or expense of the Project thatis not paid by federal funds. 2. The City may request partial payments not more than once each thirty (30) days. The Project Engineer will certify each partial estimate. 3. The invoice and supplements thereto, will contain all details that may be necessary for a proper audit. Such details will consist of at least the following: (a) A breakdown of labor by individual, classification, dates and hours worked times the applicable rate to arrive at a total dollar amount for each individual. (b) The labor additive may be applied to total labor dollars, not including overtime labor dollars. (c) The equipment charges must be broken down by type of equipment times the applicable rate and dates used to arriv~ at total equipment charges. (d) A detailed breakdown of outside services used and supporting invoices. Documentation that costs of outside services haVe been paid. (e) Detail for materials, supplies, and other items with the description, units, and unit prices included in the.invoice. If materials or supplies are purchased. from an outside source, a copy of that invoice must be included. (f) The invoices will include 100% of eligible charges applicable to the Preliminary Engineering (OR) Construction Eng~neering (OR) Right-of-way Acq~isition so that the prorata share of federal and City participation can.be applied to the total costs. . . 4. Following certification, by the Project Engineer, of the final estimate, the City may request reimbursement for .costs eligible for federal funds. The City's request will be made to MnlDOT and will include a copy of the certified final estimate along with the required records. . 5. Reimbursement of costs under this agreement will be based on actual. costs, but limited to eligible items. Agreement no. 94041 -4- F. LIMITATIONS. 1. The City will comply with all applicable Federal, State, and local laws, ordinances, and regulations. 2. Nondiscrimination. It is the pollcy of the Federal Highway Administration ~d ~he State. of Minnesota th.at.no person in the. United' States will, on the grounds 'of race, color, or national origin. be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or actIvity reCeiving Federal financial assistance (42 D.S.C. 2000d).' Through expansion of the lll8J1<Jate for nondiscrimination.in Title VI and through parallel , legislation, the prescribed bases of discrimination include race, color, sex, national origin, age, and disability~ In addition, the Title VI program has been extended to cover all programs, activities and services of an entity. receiving Federal financial assistance, whether such programs and activities are Federally assisted or 'not. Even in the absence of pripr discriminatory practice or usage, a recipient in administering'a program or aCtivity to which this part applies, is exPected to take affumative action to assure that no per.Son is excluded from participation in, or is denied the benefits of, the program or activity on the grounds of race, color, national origin, sex, age, or disability. It is the responsibility of the City to carry .out the above requirements. 3. -Workers' Compensation. Any and all employees of the City or other persons while engaged in the performance of any work; or services required or permitted by the City under this agreement will not be considered. eIilployees ' of MnJDOT, and any and all claims that may arise under the Workers' Compensation Act of Minnesota on behalf of said employees, or other persons while'so engaged, will in no way be the. obligation or responsibility' of MnlDOT. The City will require proof of Workers' Compensation Insurance from any contractor and sub-contractor. ' . o~ AUDIT. 1. The City will comply with the Single Audit Act of 1984 and Office of Management and Budget (OMB) circular A-B3 including amendments and successors thereto, which are incorporated. herein by reference. ' 2. As provided under Minnesota Statutes Section 16C.05, subdivision 5, all books, records, documents, arid accounting procedures and practices of the City are subject to examination by the United States Government, MnlDOT, and either the Legislative Auditor or the State Auditor as appropriate, for a minimum of six years. The City will be responsible for ally costs associated with the performance of the audit H. . MAINTENANCE. The City assumes full responsibility for the .operation and maintenance of any facility constructed or improved under this Agreement. I. CLAIMS. The City will pay any and ail lawful claims arising out of or incidental to the performance of the Project work. The City acknowledges that MnlDOT is Agreement no. 94041 -5- acting only as the City's' agent for receipt and disburs~Ii1ent of federal funds; and not as a principal or co-prin~ipal with respect to the Project. fu aJ,1 events, the 'City will indemnify MnlDOT and hold MrilDOT harmless from any ~laims arising ,out of the Project. II. DUTIES OF MnlDOT. A. ACCEPTANCE.. Mn/DOT accepts designation as Agent of the City for the receipt and disbursement of federal funds and will act in accordance herewith. B. PROJECT ACTIVITIES. MnlDOT will make the necessary requests to the FH\Y A for authorization to use federal funds for the Project, and for reimbursement of eligible costs pursuant to the terms of this agreement. c. PAYMENTS. i. 1. MnlDOT will receive the federal funds to be paid by the FHW A for' the Project, pursuant to Minnesota Statutes ~ 161.36, Subdivision 2. 2. MnlDOT will review.and certify each partial pay request. Following certification of the partial estimate, Mn/DOT will reimburse the City, from said federal funds made available to the Project, for each partial payment request, subject to the availability and limits of those funds. 3. Upon completion of the Project, the City will prepare a final payment request in accordance with the terms of this agreement. MnlDOT will review and certify the final payment request with a final audit. 4. No more than 90% of the reimbursement due under this agreement will be paid until completion of the final audit and. approval by MnlDOT's authorized representative. 5. In the event MnIDOT does not obtain funding from the FHW A or other funding source, or funding cannot be continued at a sufficient level to allow for the processing of the federal aid reimbursement requests, the. City may continue the work, with local funds only, until such time as Mil/DOT is able to process the federal aid reimbursement requests: . D. AutHORITY. MnlDOT may withhold federal funds, where MnlDOT or the FHW A ,determines that the Project was 110t completed in compliance with federal requirements. E. INSPECTION. MnlDOT, the FHW A, or duly authorized representatives of the state and federal govemmentwill have the right to 'audit, evaluate and monitor the work performed under this agreement. The City will make available all books, records, and documents pertaining to the work hereunder, for a minimum of seven years following the closing of the construction contract. Agreement no. 94041 ~6- III. AUTHORIZED REPRESENTATIVES. Each authorized repI:esentative will have responsibility to administer this agreement and to ensure that all p~yments due tothe other party are paid pursuant to the terms of this agreement. A. The City authorized representative is Jeannil1e Clancy, Golden Valley Director of Public Works, City of Golden Valley, 7800 Golden Valley Road, Golden Valley, MN, 55427, phone 763-593.,.8035, or her successor. ,B. MnlDOT's authorized representative is Kristie M. Billiar, Minnesota Department of Transportation, Office of State Aid, Mail Stop 500; StPaul, M!"l 55155, phone 651.366.3833, or her successor. IV. TORT LIABILITY. Each patty is responsible for its own acts and omissions and the' , results thereof to the extent authorized by law and will not be responsible for: the acts and omissions of any others and the results thereof. The Minn~sota' Tort ClaiII)S' Act, Minnesota Statutes Section 3.736, governs MnlDOT liability. V. ASSIGNMENT; Neither party will assign or transfer any rights or obligations under this agreement without prior written 'approval of the other party. ' VI. AMENDMENTS. Any amendments/supplements to thi~ Agreementniust -be in writing and be executed by the sarne parties who executed the original agreement,' or their successors in office. , , , VII. TERM OF AGREEMENT. This agreement is be effective upon execution by the City and by appropriate State officials, pursuaitt to Minnesota Statutes Section 16C.05, and will remain in effect for five (5) years from the effective date or until all obligations set forth in this agreement have been satisfactorily fulfilled, whichever occurs first. Vill. TERMINATION. This agreement may be teJ,1I1inated by the City or MnlDOT at any time, with or without cause, upon ninety (90) days written notice to the other party. Such termination will not remove any unfulfilled financial obligations of the City as set forth in this Agreement. In the event of such a termination the City will be entitled to reimbursement for MnlDOT~approved federally eligible expenses incurred for work satisfactorily performed on the Project to the date of termination subject to the terms of this agreement. Remainder of this page left intentionally blank Agreement no. 94041 -7- IN WITNESS WHEREOF, the parties have caused thisAgi-eement to be duly executed intend to be bound thereby.. CITY City certifies that the appropriate person(s) have executed thecontract on its behalf as required by applicable resolutions, ordinances, or charter provisions By: Dat~: Title: By: Date: . Title: DEPARTMENT OF TRANSPORTATION By: Title: Director. State Aid for Local Transportation Date: COMMISSIONER OF ADMINISTRATION By: Date: Agreement no. 94041 -8- Resolution 09-11 February 17,2009 Member introduced the following resolution and moved its adoption: RESOLUTION APPOINTING COMMISIONER OF TRANSPORTATION AS AGENT FOR THE CITY OF GOLDEN VALLEY TO RECEIVE FEDERAL FUNDING UNDER THE SAFE ROUTES TO SCHOOL PROGRAM WHEREAS, the City of Golden Valley has determined it to be advantageous to accept federal funding for its 2008 Safe Routes to School project; and WHEREAS, the Commissioner of Transportation is authorized by the State of Minnesota to enter into an agreement to act as the Agent for the City of Golden Valley for federal participation in this project; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley that pursuant to Minnesota Statute Section 161.36, the Commissioner of Transportation be appointed as Agent of the City of Golden Valley to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the Mayor and City Manager, are hereby authorized and directed for and on behalf of the City to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation Agency Agreement No. 94041," a copy of which said agreement was before the City Council and which is made a part hereof by reference. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Hey CITY OF GOLDEN VALLEY SAFE ROUTES TO SCHOOL NOBLE AVE. SCHOOL SRTS PROJECT AREA LOCATION MAP alley orandum Finance 763-593-8013/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 3. J. Authorizing Transfers from General Fund Prepared By Sue Virnig, Finance Director Summary As discussed at the Council/Manager meeting on February 10, 2009 the following resolution will give approval to transfer general funds to the Equipment Replacement Fund, Street Debt Service Fund and Park Improvement Fund. These transfers will replace a future bond sale for purchase of a new fire pumper (V&E-082, page 43), help assist the debt service funds for the city-wide Pavement Management Program and reduce the transfers from the General Fund to the Park Improvement Fund as outlined in the 2009-2013 Capital Improvement Program. Attachments Resolution Authorizing the Transfer of $1,000,000 from the General Fund to the Equipment Replacement Fund ($500,000), Street Debt Service Fund ($200,000) and Park Improvement Fund ($300,000) (1 page) Recommended Action Motion to approve Resolution Authorizing the Transfer of $1 ,000,000 from the General Fund to the Equipment Replacement Fund ($500,000), Street Debt Service Fund ($200,000) and Park Improvement Fund ($300,000). Resolution 09-11 February 17, 2009 Member introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING THE TRANSFER OF $1,000,000 FROM THE GENERAL FUND TO THE EQUIPMENT REPLACEMENT FUND ($500,000), STREET DEBT SERVICE FUND ($200,000) AND PARK IMPROVEMENT FUND ($300,000) WHEREAS, the transfer of $500,000 to the Equipment Replacement Fund would finance the replacement of fire pumper unit number 331 which is twenty-two years old. This transfer will eliminate the need for one of the two equipment certificates of indebtedness as outlined in the 2009-2013 Capital Improvement Program. WHEREAS, the transfer of $200,000 to the Street Debt Service Fund would finance future debt service payments as outlined in the City's Capital Improvement Program. WHEREAS, the transfer of $300,000 to the Park Improvement Fund would finance future improvements to the Parks and reduce the transfer from the General Fund for those needs as outlined in the City's Capital Improvement Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley to authorize the transfer of $1 ,000,000 from the General Fund to the Equipment Replacement Fund ($500,000), Street Debt Service Fund ($200,000) and Park Improvement Fund ($300,000). Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. alley M m randu Public Works 763-593-8030 I 763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 3. K. Resolution Requesting Variance from Standards for State Aid Operations for Lindsay Street Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Summary The reconstruction of Lindsay Street between lane Avenue North and Lilac Drive, along with lane Avenue North, was included in the 2007 Pavement Management Program. The proposed project was considered by the City Council at its February 7,2007 meeting. The project was not approved at this meeting due to special assessment issues. The feasibility report prepared for the reconstruction of lane Avenue and Lindsay Street identified the need for a variance to State Aid Standards for a horizontal curve located on Lindsay Street, just west of Lilac Drive. The variance is needed to reduce impacts to residential properties due to construction, and the need to acquire additional right-of-way if curve is constructed to the required 30 mile per hour design speed. This variance is further discussed in the attached letter dated February 9,2009 to Mike Kowski, Assistant State Aid Engineer, from SEH, Inc., the City's design engineer for the project. Approval of this variance will allow the City of Golden Valley to proceed with the lane Avenue and Lindsay Street reconstruction at any point in time that funding becomes available. This project has been submitted to the Minnesota Department of Transportation for funding consideration as part of the Federal Economic Stimulus currently being considered by Congress. Attachments Letter dated February 9, 2009, to Mike Kowski, Assistant State Aid Engineer, from Susan Mason, SEH, Inc. (8 pages) Resolution Requesting a Variance from Standards for State Aid Operations, Lindsay Street Reconstruction, State Aid Project 128-409-001 (1 page) Recommended Action Move to adopt Resolution Requesting a Variance from Standards for State Aid Operations 8820.9936 to permit reconstruction of Lindsay Street between lane Avenue North and Lilac Drive with a minimum design speed of 20 miles per hour. ~ SEH February 9, 2009 RE: City of Golden Valley Zane A ve./Lindsay Ave. Reconstruction S.A.P. 128-409-001 City Project No. 07-lB SEH No. AGOLDV0602.00 Mike Kowski Assistant State Aid Engineer Minnesota Department of Transportation Waters Edge Building 1500 W Co. Road B2 Roseville, Minnesota 55113 Dear Mr. Kowski: Pursuant to State Aid Operation Rules and on behalf of the City of Golden Valley, we respectively request a variance from State Aid Rule 8820.9936 Geometric Design Standards; Rural and Suburban Undivided; New or Reconstruction Projects on Lindsay Street between Zane A venue and Lilac Drive for the horizontal curve proposed for reconstruction. A copy of the City Council Resolution will be forwarded under separate cover. Attached for your information is the site plan and plan exhibits. Project Description The City of Golden Valley is in the process of preparing plans for the street reconstruction of Lindsay Street and Zane Avenue. Both of these streets are collector streets on the City's Municipal State Aid (MSA) street system. Lindsay Street was constructed as a 40 foot wide concrete street back in the 1960's when it became part of the MSA system. The current alignment of Lindsay Street is dictated by the existing street right-of-way. The existing concrete pavement and storm sewer system are in need of improvements and have been made part of the City's Pavement Management Program (pMP). The project was put on hold due to budget and funding concerns, but the City wishes to move forward with the variance, so that the project is ready to go when funded. The overall project area is shown on Figure 1. Land Use Existing land use for Lindsay Street includes both residential and light industrial property. (See Exhibit 2). Providing a curve at the given location to meet a design speed of 30 mph would require the acquisition of residential property. Exhibit 3 shows the existing conditions at the curve location. Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive. St. Paul. MN 55110-5196 SEH is an equal opportunity employer I www.sehlnc.comI651.490. 2000 I 800.325.2055 I 651.490.2150 fax Mike Kowski February 9, 2008 Page 2 The existing radius of the curve is approximately 54 feet, which allows for a speed in the reverse crown condition of 15 mph. The curve can be redesigned using the 2% crown condition. If the edge of the street is extended closer to the existing right-of-way along the north side of the road, and the street width is narrowed from the existing 40 foot width to 32 feet wide, a 20 mph design speed can be achieved without requiring additional right-of-way. Exhibit 5 illustrates the curb line for a 125 foot radius resulting in a 20 mph curve. Accident Data The existing alignment on Lindsay Street includes the substandard radius curves that correlates to a 15 mph operating speed, based on design criteria. This condition has not resulted in safety issues that have resulted in crashes. The Department of Public Safety's data base was queried to find that no crashes were reported on Lindsay Street between Zane Avenue and Lilac Drive during the years 2000 to 2007. Tramc Volumes Traffic volumes on Lindsay Street are 275 ADT in 2006. In the year 2026, the traffic volumes on Lindsay Street are estimated to be 409 ADT. CostslImpacts Two properties are impacted with a standard 30 mph curve. The standard 300 foot radius (30 mph design speed) is illustrated on Exhibit 4. These impacts require the purchase of right-of- way from both of the properties as well as obtaining a permanent easement to construct a 4-foot to 8-foot tall retaining wall, several hundred feet long along with the maintenance of this retaining wall. In addition, the driveways on the south side would need to be extended, creating an undesirable condition for the typical household. These kind of residential land acquisitions are generally not popular with residents. The additional costs are difficult to justify, given the lower traffic volumes and lack of evidence of any safety issues. Other Data The posted speed limit for Lindsay Street is 30 mph. There are no other future improvements planned once the reconstruction project is completed. Safety Mitigation An advance warning for the curve with a speed advisory sign would be warranted and included with the project. Sight lines will be reviewed and cleared if necessary. Parking is this area would be restricted. Conclusion Based on the reasons outlined above, we are requesting that a variance from 30 mph to 20 mph design speed be granted for the horizontal curve in accordance with State Aid Operations Rule 8820.9936. I am available to present this information at your next Variance Committee meeting. Please call me at 651.490.2018 if you have any questions or need additional information. Mike Kowski February 9, 2008 Page 3 Sincerely, SHORT ELLIOTT HENDRICKSON INC, P.E. .._._~ ~~ 111 f1t(~ ~M. Mason ~:: Manager avm Attachments c: Mike Kowski, Metro State Aid Jeannine Clancy, City of Golden Valley JeffOIiver, City of Golden Valley Ron Nims, City of Golden Valley s:\fJ\g\goIdv'(l60200\ume and Iindsay area\variance requosllvariance leuelll3Ot07.doe ~ o :i o i= <( u o .J t.,'/I"'t;I< (f) WESffiROOK j RO, <;1 ::) o o wtS'IMORE ~ WAY :::; <( ... o <li @ North ~ < KENNETH WAY .... o ..I- o I 5 o ~ 9 ll. DULUTH ST. AVE. ~ : "" I/'.'t.LCO ~ ~e: lil ~ <:> '" ~ ~ uJ {f) o >- W!NSDALE d z Sl~ KNOLL u.i > -< ~ '" Cl I () ! j :::; (-) \It ~. ALFRED i:'-' '--' TOPEL RD. I,; 5- <t PI. yt..-\Olyn{ o C) w > .<( d z. RD. ..J n. (I) -j :::! 5 ~. Z :~:) l~ ~r.; ~ I: a: ff. (i. Q HD. ST. THOlL AND !:\! 0:: :) ? (J) w :) (J W 0:: W U Z <( 0:: ~ 15 0:: <( >- <( (J) o z :::; <( o 0:: Z 0:: <( ~ w <( z <( ,. ;::'-~ :5 :'j N o <0 ~ 9 g g ~ / .. <.? 0> / ~ W /::E [!! i= U W .., ~ 8 ~J. ~ 'I ~ ~ ri: w (J) ... /<c /0 o o lJ.J .-1 NOHTHWE:STERN DRIVE I~:'(ii. o ~~~ PHONE: (651) 490-2000 3535 VADNAIS CENTER DR. ~ SEH ST. PAUL, MN 55110 x !;l ~'i'; FILE NO. AGOLDV0602.00 DATE: 3/1/07 ZANE AVE. N. I LN)SAY ST. SITE PLAN GOLDEN VALLEY, MINNESOTA RCUlE 1 rr UOP'il8lHX3 010Hd\lS9nbiJJ ~JUOJJO^\D9fv' ,(OSpUn PUo aUDZ\OOZ090\^PIOD\~\r .::1\:5 ,(JU041 t'fof g\:'9l'O~ L_ ~ IiiN ~ ~ j::!; UJ 0 UJ ~ W UJi}JZ Ocx:~ Z<l;:::!: ~t;1ri ZW3 ~a~ <(a: n.Z W W Z 0 ~ <5 (!} 8 08 z~ w> -'9 i:i:g "" .. " ~~ ~~ 02l 0..1> ~~~ g.., ~~~ ~~~ ~>~ ~~~ ~~ ~$- 6001l6/~ -~ ~ 01 o o N L~ c: 0> '0 vi Z o i= i5 z o u " z i= en X w '" - 14 Gl :3 cr Gl '- Gl o c o .;: o > '" o Gl .:e >. o lI) '0 C ::; '0 C o Gl C o N '" o o N o CD o '" > '0 '0 " '" " '" ..., lL. '" iil ;) 1025 5620 5605 EXISTING ell LINDSAY STREET 5525 EXISTING cIL LILAC DRIVE N. 5540 1001 LINDSAY STREET EXISTING ROADWAY 5535-7 5525-7 N >. + '- c Gl .s:: - ~ N ..., , 10 ili , 10 ! 1.f) 0Cl - ~ SEH PHOfC. 651.4S1O..2ooo 3535 VADNAIS CENTER OR ST. P,,"-, UN ssno . FILE NO. AGOlDV0602.00 DATE: 3/1/07 ZANE AVE.lLlNDSAY ST. EXISTING CONDITIONS GOLDEN VALLEY, MINNESOTA ~ I ;z: 5505-7 EXHIBIT 3 r- 01 o o N L~ C 0> " u) :;) ~ a: o o t") :r: a. :::!i o t") i o ~ I- (fl ,,- 'iil Q) ::I cr QI to. 5620 5605 EXISTING CIL LINDSAY STREET 5525 EXISTING cIL LILAC DRIVE N. 1025 Q) t.l c: o .;: o > ,,- o Q) ~ ......... 5540 STANDARD 30 MPH CURVE 1001 >. o III " c: :J " c o QI C o N ,,- o o N o CO o ,,- > " '0 Cl ,,- Cl ,,- .., l.t. ,,- in 5605-7 5 INDSA'rSTREET EXISTING ROADWAY 5535- 7 5525-7 N >. t to. C QI .s::. - ~ ~ ~ ;;, i ., ! 0 a. ~ SEH PHONE' 651..90.2000 3535 VADNAIS ctNTER OR ST. PAUl... UN 55110 . FILE NO. AGOlDV0602.00 DATE: 3/1/07 ZANE AVE./L1NDSAY ST. STANDARD 30 MPH DESIGN GOLDEN VALLEY, MINNESOTA EXHIBIT 4 ~ I iZ 5505- 7 I Ol o o N ...... L~ c; 0> "0 vi :.:l ~ 0:: III N ;:; .... III III ::I 0- III ... III () C; o .;: o > / o III .1j: >. o III "0 C; ::i "0 C; o III C; o N / o o N o U) o / > "0 '0 u / U / .., LI.. / in >. ... C III s:. .... ~ Ol tJ N III ro 3t. SEH 3 1025 5605 5620 5525 EXISTING CIL LILAC DRIVE N. 5540 1001 5605- 7 LINDSAY STREET EXISTING ROADWAY ~ I ;z:: 5535-7 5525-7 5505- 7 PHClNt:= 6'1.4110.2000 3$3S VN:lNAIS CENTER OR. ST.PNJI..MN S5110 FILE NO. AGOlDV0602.00 DATE: 3/1/07 ZANE AVE.lUNDSAY ST. GOLDEN VALLEY, MINNESOTA EXHIBIT 5 Resolution 09-13 February 17, 2009 Member introduced the following resolution and moved its adoption: RESOLUTION REQUESTING A VARIANCE FROM STANDARDS FOR STATE AID OPERATIONS, LINDSAY STREET RECONSTRUCTION, STATE AID PROJECT 128-409-001 WHEREAS, the City of Golden Valley wishes to reconstruct Lindsay Street between Zane Avenue North and Lilac Drive; and WHEREAS, adverse right-of-way and land use impacts limit the minimum design speed to 20 miles per hour for horizontal curves; and WHEREAS, State Aid Rules provide that a political subdivision may request a variance from the Rules. NOW, THEREFORE, BE IT RESOLVED, that a variance be requested from Minnesota Rules for State Aid Operations 8820.9936 to permit reconstruction of Lindsay Street between Zane Avenue North and Lilac Drive, with a minimum design speed of 20 miles per hour. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. alley emorandum Public Works 763-593-8030 I 763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 3. L. Resolution Authorizing Undertaking the Cities for Climate Protection Campaign's Five Milestones to Reduce Greenhouse Gas and Air Pollution Emissions in the City Prepared By Jeannine Clancy, Director of Public Works AI Lundstrom, Environmental Coordinator Summary The City of Golden Valley has requested assistance from the International Council for Local Environmental Initiatives (ICLEI) organization to help the City in measuring its energy consumption, setting an energy reduction target and developing an action plan which when implemented will meet the local greenhouse gas reduction target. ICLEI - Local Governments for Sustainability USA (http://www.icleiusa.orQD is a membership association of more than 500 U.S. local governments committed to climate protection and sustainability. ICLEI members receive many benefits including access to their Clean Air Climate Protection (CACP) software and training. The CACP software will assist the City with the following: . Create emissions inventories for the community as a whole or for the government's internal operations. . Quantify the effect of existing and proposed emissions reduction measures. . Predict future emissions levels. . Set reduction targets and track progress towards meeting those goals. Members join ICLEI by completing the application process, passing a resolution expressing their commitment to clean air protection, and paying an annual fee of $600 for cities with populations under 50,000. Attachments Resolution Authorizing Undertaking the Cities for Climate Protection Campaign's Five Milestones to Reduce Greenhouse Gas and Air Pollution Emissions in the City (1 page) List of Minnesota cities and counties that have joined ICLEI (1 page) Recommended Action Motion to adopt Resolution Authorizing Undertaking the Cities for Climate Protection Campaign's Five Milestones to Reduce Greenhouse Gas and Air Pollution Emissions in the City. Resolution 09-14 Member introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING UNDERTAKING THE CITIES FOR CLIMATE PROTECTION CAMPAIGN'S FIVE MILESTONES TO REDUCE GREENHOUSE GAS AND AIR POLLUTION EMMISSIONS IN THE CITY February 17, 2009 BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, as follows: WHEREAS, the U.S. Conference of Mayors endorsed the 2005 U.S. Mayors' Climate Protection Agreement initiated by Seattle Mayor Nickels and signed by more than 750 mayors in the United States as of February 2008; and WHEREAS, local government actions taken to reduce greenhouse gas emissions and increase energy efficiency provide multiple local benefits by decreasing air pollution, creating jobs, reducing energy expenditures, and saving money for the local government, its businesses, and its residents; and WHEREAS, the Cities for Climate Protection@ Campaign sponsored by International Council for Local Environmental Initiatives (lCLEI) - Local Governments for Sustainability has invited the City of Golden Valley to join ICLEI and become a partner in the Cities and Counties Climate Protection Program; NOW THEREFORE, BE IT RESOLVED, that the City of Golden Valley, Minnesota will join ICLEI as a Full Member and pledges to take a leadership role in promoting public awareness about the causes and impacts of climate change. BE IT FURTHER RESOLVED, that the City will undertake ICLEl's five milestones to reduce both greenhouse gas and air pollution emissions throughout the community, and specifically: . Conduct a greenhouse gas emissions inventory and forecast to determine the source and quantity of greenhouse gas emissions in the jurisdiction, . Establish a greenhouse gas emissions reduction target, . Develop an action plan with both existing and future actions which when implemented will meet the local greenhouse gas reduction target, . Implement the action plan, and . Monitor and report progress. BE IT FINALLY RESOLVED that the City of Golden Valley requests assistance from ICLEl's Cities for Climate Protection Campaign as it progresses through the milestones. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. ICLEI Local Governments for Sustainability USA Minnesota Members Blue Earth County Dakota County Duluth Edina Lake City Mahtomedi Minneapolis Northfield Oakdale Roseville St. Paul Virginia White Bear Lake G:\Environmental Commission\US Mayors Climate Prot Agreement\ICLEI_MN Members.docx alley Me 0 ndu Finance 763-593-8013/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 3. M. Annual Election for 2009 Insurance Policy Prepared By Sue Virnig, Finance Director Summary All coverage written or renewed before June 30,2009 will be issued with a $1.2 million per occurrence limit for claims incurred before July 1,2009, and a $1.5 million limit for claims incurred on or after that date. Cities can waive the statutory liability limits, in which case, the damages compensated could be up to the amount of the coverage carried. Staff recommends that the City does not waive the statutory limits on tort liability established by Minnesota Statues 466.04 for the 2009 insurance policy. The League of Minnesota Cities Insurance Trust (LMCIT) requires each city to approve the election through a resolution. Attachments Resolution Making Annual Elections for the 2008 Insurance Policy (1 page) Recommended Action Motion to adopt Resolution Making Annual Elections for the 2008 Insurance Policy. Resolution Making Annual Elections for the 2009 Insurance Policy. Resolution 09-15 February 17, 2009 Member introduced the following resolution and moved its adoption: RESOLUTION MAKING ANNUAL ELECTIONS FOR THE 2009 INSURANCE POLICY WHEREAS, the City of Golden Valley must declare whether or not to waive the statutory limits on tort liability established by Minnesota Statutes 466.04, NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Golden Valley that it does not waive the statutory limits on tort liability established by Minnesota Statutes 466.04 for the 2009 insurance policy. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. alley Memoran um Planning 763-593-8095 J 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting February 17, 2009 Agenda Item 5. A. Affirming Support of Pursuing Non-Motorized Transportation Initiative Funding - Douglas Drive Corridor Roadway Improvements Prepared By Joe Hogeboom, City Planner Summary In 2007, the City of Golden Valley received funding through the federal Non-Motorized Transportation Initiative to conduct a planning study along the Douglas Drive Corridor. The planning study, currently in progress, has identified both long-term land use alternatives for the Corridor, as well as short-term roadway improvements which would increase overall public safety as well as improve pedestrian mobility. Transit for Livable Communities (TLC), the agency designated to distribute federal funding, has announced its intention to fund immediate safety improvements in areas currently undergoing planning studies. The Douglas Drive Corridor is a candidate for this funding opportunity. Staff, in coordination with TLC and Hennepin County, has identified opportunities for improvement along Douglas Drive. Potential improvements include roadway reconfiguration and the installation of sidewalk between Duluth Street and the Luce Line Regional Trail. In the coming weeks, staff will work to identify the feasibility of potential improvements along the Douglas Drive Corridor. Staff seeks Council support in obtaining federal funding to implement immediate safety improvements to Douglas Drive. Attachment Resolution Affirming Golden Valley's Support of Pursing Non-Motorized Transportation Initiative Funding for Roadway Improvements in the Douglas Drive Corridor (1 page) Recommended Action Motion to adopt Resolution Affirming Golden Valley's Support of Pursuing Non-Motorized Transportation Initiative Funding for Roadway Improvements in the Douglas Drive Corridor. Resolution 09-16 February 17, 2009 Member introduced the following resolution and moved its adoption: RESOLUTION AFFIRING GOLDEN VALLEY'S SUPPORT OF PURSUING NON-MOTORIZED TRANPORTATION INITIATIVE FUNDING FOR ROADWAY IMPROVEMENTS IN THE DOUGLAS DRIVE CORRIDOR WHEREAS, the City Council of the City of Golden Valley is the official governing body of the City of Golden Valley; and WHEREAS, the City Council has identified safety concerns for pedestrians and bicyclists along the Douglas Drive (CSAH 102) Corridor; and WHEREAS, the City has initiated the Douglas Drive Corridor Study, which has worked, in part, to identify infrastructural deficiencies on Douglas Drive; and WHEREAS, Transit for Livable Communities (TLC), designated administrator of the federal Non-Motorized Transportation funding initiative, has notified the City of its desire to fund pedestrian and bicyclist safety improvements along Douglas Drive that address immediate safety concerns; and WHEREAS, the immediate need exists for a sidewalk extension to be constructed on the east side of Douglas Drive between Duluth Street (CSAH 66) and the Luce Line Regional Trail; and WHEREAS, City staff is working with TLC to identify additional safety improvements and enhancements along the Douglas Drive Corridor; and WHEREAS, TLC, the City, and Hennepin County have discussed options that include reconfiguration of Douglas Drive and inclusion of on-road bicycle accommodations between Golden Valley Road and Medicine Lake Road; and WHEREAS, Hennepin County, the authoritative agency over Douglas Drive, has indicated support for these improvements. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Golden Valley does hereby support requesting federal funds through the Non-Motorized Transportation funding initiative for the construction of safety improvements for pedestrians and bicyclists along the Douglas Drive Corridor. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk.