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02-20-09 JWC Agenda AGENDA JOINT WATER COMMISSION 1 :30 pm - February 20,2009 Council Conference Room Golden Valley City Hall 1. Call to Order 2. Approval of Minutes - January 7, 2009 3. Crystal Reservoir Leak Repair Status 4. Hail Damage Inspection of the Two Towers and Well House 5. Updates on Emergency Water Supply and Water Advisory Board with Minneapolis 6. Approval of JWC Water Supply Plan 7. Approval of an Agreement with EFG for work associated with JWC/Minneapolis Water Advisory Board 8. Adjournment JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of January 7, 2009 The Golden Valley - Crystal - New Hope Joint Water Commission meeting was called to order at 1 :30 pm in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Kirk McDonald, City Manager, New Hope Anne Norris, City Manager, Crystal Staff Present Tom Mathisen, Director of Public Works, Crystal Randy Kloepper, Utility Maintenance Supervisor, Crystal Guy Johnson, Director of Public Works, New Hope Jeannine Clancy, Director of Public Works, Golden Valley Sue Virnig, Finance Director, Golden Valley Bert Tracy, Public Works Maintenance Manager, Golden Valley Dave Lemke, Utilities Maintenance Supervisor, Golden Valley Other Scott Harder, Environmental Financial Group, Inc. Shahin Rezania, Director of Water Treatment & Distribution Services, Minneapolis Chris Catlin, Superintendent of Water Plant Operations, Minneapolis Approval of JWC Minutes MOVED by Norris, seconded by McDonald and motion carried unanimously to approve the minutes of the December 3,2008 meeting as submitted. Fridlev Membrane Filtration Plant Shahin Rezania and Chris Catlin attended to give an updated presentation on the status of the Fridley membrane filtration plant. A subcommittee of the Minneapolis City Council will hear the presentation next week before introduced to the Minneapolis City Council the following week. The Fridley filtration plant started in 1997. In the early 1990s, Minneapolis recommended the use of a membrane filtration system. In Minneapolis, many structures date back to the 1920s. Minneapolis replaced the Columbia Heights plant with a membrane filtration system and the plant was online by 2005. In 2004, the process started for improving the Fridley filtration plant and later a consultant was hired to do the design. Adam Kramer (now retired) was the Minneapolis Director of Water Works and directed the project at the time. 1:\Joint Water Commission\JWC Minutes\2009 JWC 01-07-09 Minutes.docx Since the process to convert to a membrane filtration system began, revenues and consumption has decreased for a number of reasons, including improved products on the market that encourage water conservation. The water quality from a membrane filtration system is excellent; however, some of the problems associated with a membrane filtration system include: (1) removal of particles only and not solubles, (2) taste and odor issues, and (3) maintenance and material costs. Minneapolis is looking at marketing its water to other cities as part of its business model. Minneapolis is committed to continuing to increase the use at the Columbia Heights membrane filtration plant. Clancy asked what Minneapolis is doing to extend the lifespan of the Columbia Heights plant. Mr. Rezania said that due to less demand for the materials used in the membrane filtration system, the costs are higher. The membrane uses costly chemicals for cleaning. Minneapolis continues to purchase the most durable products available and even with high quality products, the lifespan is difficult to predict. The membrane has numerous small plastic valves that are made of less durable material. Increase in demand would bring those costs down. Currently, one-third of the water comes from Columbia Heights and two-thirds comes from the Fridley plant of all water produced by Minneapolis Water Works. Mathisen asked what involvement the Metropolitan Airports Commission (MAC) would have in water issues. The MAC currently pays its water use at a residential charge. MAC has talked to other Metro area cities for a cost comparison and approached Minneapolis requesting consideration of reducing rates they are given. In May, Minneapolis will be discussing the next 5-year budget plan (2010-2014). Harder suggested the JWC consider organizing an interim board consisting of a combination of appointed and elected officials (two to three from each city) to meet over the next three months to discuss the final details. As the next step, Tom Burt will talk with Mayor Loomis about getting an interim group set up to start meeting in February. Clancy requested that the information presented to the Minneapolis subcommittee and the Minneapolis City Council be sent to the JWC. Mr. Razania will forward the presentation to the JWC that includes the Minneapolis Water Works' recommendation. Clancy posed the question again about the possibility of Minneapolis collaborating with Golden Valley to build a plant in Golden Valley. Norris commented that this topic has not reached staff level for discussion. 1:\Joint Water Commission\JWC Minutes\2009 JWC 01-07-09 Minutes.docx 2 Proposal for Water Supply Turbine Generation Feasibility Study Burt, Clancy, and Tracy met with Barr Engineering Company to look at generating power with the use of turbines at the reservoir. Barr submitted a proposal for the JWC to consider. The lump sum amount proposed is $22,000. Mathisen commented that he had a similar idea several years ago. At that time, Barr did an unofficial review and determined it was not feasible. Mathisen agrees it is time to look at the possibility again, but as a next step have Barr meet with the TAC first and not move ahead with spending the money. Burt agreed and recommended looking into what grants might be available from Xcel. MOVED by McDonald, seconded by Norris and motion carried unanimously to refer the potential project to the TAC for consideration. Resolution 09-01 regarding Designating Depositories for Joint Water Funds Commissioner Norris introduced the following resolution and moved its adoption: RESOLUTION 09-01 RESOLUTION DESIGNATING DEPOSITORIES FOR JOINT WATER FUNDS The motion for the adoption of the foregoing resolution was seconded by Commissioner McDonald and upon a vote being taken thereon, the following voted in favor thereof: Burt, McDonald, and Norris; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair. Other Harder said that General Mills would like to meet with Barr and review the engineering concept plan before implementation of the emergency water supply plan. The call order of wells is (1) New Hope and (2) General Mills 3 and 4. The cost for each well will be about $0.5 million. It will be approximately $487,000 to tie the New Hope well into the system. Harder said working with General Mills has gone well. The hydraulic modeling is complete and the TAC will need to review the study prior to final form. Scott Harder forwarded the Water Supply Plan to the JWC in October 2008; however, only Golden Valley acknowledged receiving a copy. He will resend the plan via email to the JWC. Next Meeting The next meeting will be Wednesday, February 4,2009, at 1 :30 pm. 1:\Joint Water Commission\JWC Minutes\2009 JWC 01-07-09 Minutes.docx 3 Adiournment The meeting was adjourned at 2:50 pm. Thomas D. Burt, Chair ATTEST: Pat Schutrop, Administrative Assistant 1:\Joint Water Commission\JWC Minutes\2009 JWC 01-07-09 Minutes.docx 4