Loading...
12-03-08 JWC Agenda AGENDA JOINT WATER COMMISSION 1:30 pm - December 3,2008 Council Conference Room Golden Valley City Hall 1. Call to Order 2. Approval of Minutes - November 5, 2008 3. RESOLUTION 08-05 Adopting the 2009-2013 Capital Projects for the Golden Valley, Crystal, New Hope Joint Water Commission 4. Discus new entry door and gate for the pump house 5. Adjournment JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of November 5, 2008 The Golden Valley - Crystal - New Hope Joint Water Commission meeting was called to order at 1 :30 pm, in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Kirk McDonald, City Manager, New Hope Anne Norris, City Manager, Crystal Staff Present Guy Johnson, Public Works Director, New Hope Paul Coone, Operations Manager, New Hope Bernie Weber, Utility Maintenance Supervisor, New Hope Tom Mathisen, Public Works Director, Crystal Randy Kloepper, Utility Maintenance Supervisor, Crystal Dave Lemke, Utility Maintenance Supervisor, Golden Valley Sue Virnig, Finance Director, Golden Valley Jeannine Clancy, Public Works Director, Golden Valley Approval of JWC Minutes MOVED by Norris seconded by McDonald and motion carried unanimously to approve the minutes of the October 1, 2008 meeting as submitted. Resolution 08-04 reaardina Joint Water Commission Adoptina the 2009 General Fund Budaet The resolution was introduced Virnig stating that the estimated new rate of 6.7% for an overall increase was used. The Commission questioned the cost of $7,000 for a Consumer Confidence Report listed under Professional Services. A discussion ensued about the cost for producing printed material. It was decided that because of the logistics of trying to create a document that could be inserted into the cities utility bills was not feasible each city would be responsible for theproduction and distribution of the It was decided that it is the responsibility of each city because the logistics of trying to create a document that could be inserted into the cities utilities bills wasn't feasible. Commissioner Norris introduced the following resolution and moved its adoption: RESOLUTION 08-4 RESOLUTION OF THE JOINT WATER COMMISISON ADOPTING THE 2009 GENERAL FUND BUDGET The motion for the adoption of the foregoing resolution was seconded by Commissioner McDonald and upon a vote being taken thereon, the following voted in favor thereof: Burt, McDonald, and Norris; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair. Resolution 08-05 reQardinQ Joint Water Commission AdoptinQ the 2009-2013 Capital Projects for the Golden Valley, Crystal, New Hope Joint Water Commission. Commissioner Norris introduced the following resolution and moved its adoption: RESOLUTION 08-5 RESOLUTION ADOPTING THE 2009-2013 CAPITAL PROJECTS FOR THE GOLDEN VALLEY-CRYSTAL-NEW NEW HOPE JOINT WATER COMMISSION The motion for the adoption of the foregoing resolution was seconded by Commissioner McDonald and upon a vote being taken thereon, the following voted in favor thereof: Burt, McDonald, and Norris; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair. Motion was unanimously denied to approve the Resolution 08-05 for Joint Water Commission to adopt the 2009-2013 Capital Projects for the Golden Valley, Crystal, New Hope Joint Water Commission. Burt introduced his concerns about the fluctuating costs over the next five years. He would like to see projects prioritized so the cost could be distributed equitable over the next five years, reducing spikes in cost and stabilizing the budget. Norris would like to see the five-year budget completed with place holders for future projects. A suggestion was made that the utility supervisors for Golden Valley, Crystal and New Hope meet to prioritize upcoming projects and eliminate spikes in expenditures over the next five years. Virnig suggested that they should also resolve the driveway issues to determine if each city is responsible for the cost associated with access to the wells. The consensus was unanimous to bring the Resolution back after the utility supervisors prioritized projects. Other Mathisen stated that the Met Council Task Force will be meeting in Maple Grove in December and each City will approve the Resolution that supports the Metropolitan Task Force. Next Meeti ng The next meeting will be December 3, 2008. Adiournment The meeting was adjourned at 1 :50 pm. ATTEST: Christine Columbus, Administrative Assistant Thomas D. Burt, Chair Joint Water Commission CIP for Years 2008-2013 Schedule A Projects 2008 2009 2010 2011 2012 2013 Replace Valve Golden Vallev 50,000 Reservoir Water and Tower Inspection Golden Vallev 5,000 Reservoir Inspection Cleaning 30,000 Golden Vallev Replace Asphalt Driveway! Retaining Wall at Pump Station 95,000 Golden Vallev Paint Pump House Interior 10,000 Golden Vallev Reroof Pump House 30,000 Golden Vallev Replacement of Pump, Motor, and Starter 175,000 175,000 Golden Vallev Replace Doors to Pump House 5,000 Golden Vallev Replace Reservoir Ladders (2) 14,000 Golden Vallev Replace Reservoir Mudvalves (2) 24,000 Golden Vallev Xcel Generator Lease 40,860 40,860 Golden Vallev Replace Air Conditioners 30,000 Golden Vallev Exterior stucture repairs to 500 MG Tank 250,000 New HaDe Security for All Towers New Hope (2) 45,000 Golden Vallev 111 Driveway Improvement 20,000 New HaDe Valve Exerciser All 63,735 Replace trunk valves 65,000 New HODe Emergency Water Supply 300,000 300,000 300,000 300,000 300,000 24" trunk valve 80,000 Crvstal Roof on Crystal Pump Station 20,000 Crvstal Replace two 16" gate valves-Doug Dr and 32nd 120,000 Crvstal Replace SCADA Computers & Software Upgrades New Hope and Crystal 7,000 Golden Vallev, New HODe and Crvstal 10,000 Repair York Pit Vault 200,000 Crvstal Clean and Inspect Crystal Reservoir Crvstal Replace pump and motor at Crystal Pump Station 175,000 175,000 Crvstal Replace Valves at Crystal Pump Station 100,000 100,000 Crvstal Repair Crystal Reservoir, middle tank 200,000 Crvstal Energy Management Improvements Three Cities TOTAL 109,595 780,880 855,000 775,000 700,000 635,000 Numbers from the approval of 2008-2012 CIP $ 765,860 $ 373,060 $ 235,000 $ 625,000 $ 210,000