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11-05-08 JWC Agenda AGENDA JOINT WATER COMMISSION 1 :30 pm - November 5, 2008 Council Conference Room Golden Valley City Hall 1. Call to Order 2. Approval of Minutes - October 1, 2008 3. RESOLUTION 08-04 Joint Water Commission Adopting the 2009 General Fund Budget 4. RESOLUTION 08-05 Adopting the 2009-2013 Capital Projects for the Golden Valley, Crystal, New Hope Joint Water Commission 5. Adjournment JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of October 1 2008 The Golden Valley - Crystal - New Hope Joint Water Commission meeting was called to order at 1 :30 pm, in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Kirk McDonald, City Manager, New Hope Anne Norris, City Manager, Crystal tion carried unanimously to approve the Staff Present Guy Johnson, Public Works Director, New Hope Paul Coone, Operations Manager, New Hope Bernie Weber, Utility Maintenance Supervisor, N Tom Mathisen, Public Works Director, Crystal Randy Kloepper, Utility Maintenance Supervi Bert Tracy, Utility Maintenance Supervisor, Go Dave Lemke, Utility Maintenance Supervisor, Gol Sue Virnig, Finance Director, Golde ley Jeannine Clancy, Public Works Dire Other Scott Harder, Environmen A roval of JWC . Ha PCE City of announce to 58.4% er 26, 2008 Progressive Consulting Engineers, Inc. no Water Rate and Cost of Service Study plan for the e Joint Water Commission. Harder stated he felt the rate alanced for the next five years and should be between 65.4% ith Minneapolis would have to be reviewed every year. Harder stated that the Joint Water Commission could request a yearly copy of the Operating and Maintenance cost along with a copy of the depreciation schedule from the City of Minneapolis Clancy biggest concern was the timelessness of the rates and her inability to plan her budget. Harder mentioned that the rates were slow coming this year because of the JWC request for additional information and the rates were going to be set for the next five years. Viring stated that JMC would be approving the 2009 budget in November due to the lateness of estimated rates from Minneapolis. Harder stated he would provide copies of the JWC rates report to the commissioners. Harder spoke briefly about the advisory'board that he and Mayor Loomis sat on and that they would be sharing their findings with the Golden Valley Coun October 14, 2008. Burt stated that other cities were interested and there might Columbia Heights, Edina and Bloomington. He also men resolution for support of the task force coming from th Clancy will write the resolution for Council Reco Emeraency Supply Study rns over the use of their wells. p final lists of scenarios and MOVED by Norris sec Resolution 08-03 N unanimously to approve the After a rec SCADA throu Clancy stated t Contractual Servic services provided an otal Control the vendor was not allowed to access to ssue was resolved when Burt granted permission. t there was no agreement with Total Control and that a ment should be entered into with Total Control regarding cost to provide those services. JWC Water Consumption/Meter Tracy acknowledged the meter reading problems we have had with the City of Minneapolis regarding usage. They had an independent contractor verify the accuracy of the reads and Minneapolis concurred. Minneapolis will be crediting the account. CIP for Years 2008-2013 A discussion ensued as to whether the costs for driveways, retaining walls and streets leading up to water towers are the responsibility of the Joint Water Commission or the City where the equipment is located. A review will be made to determine where cost should come from and discussed at the next meeting. Other Tom Mathisen stated that at the Governors Monthly meeting they replacement of water membranes at the Columbia Heights wate Electric was paying eighty percent of the costs. The cost effe white roofs was also discussed. Mathisen stated that in a and life expectance of green roofs was not cost effectiv . scussed the t and that General ss of green roofs over climate the pay back Next Meetina The next meeting will be November 5, 2008. Adiournment The meeting was adjourn Thomas D. Burt, Chair Resolution 08-04 November 5, 2008 Commissioner introduced the following resolution and moved its adoption: RESOLUTION OF THE JOINT WATER COMMISSION ADOPTING THE 2009 GENERAL FUND BUDGET BE IT RESOLVED by the Joint Water Commission that the appropriations for the General Fund Program for the calendar year 2009 as follows: GENERAL FUND Exoenditures Water Purchased: avg 2,700,000,000 gallons assumes a 2.27/1000 price .02/consumption Original Budget $6,129,000 $54,000 Insurance assumes a 5% increase $34,845 Utilities assumes a 8% increase $386,370 Labor assumes a 3% increase $45,000 Professional Services: $122,000 Consumer Confidence Report Total Control, Corr Pro, Audit Professional Services 7,000 15,000 100,000 Capital Improvement $832,360 $7,603,575 2.82 Joint Water cost/1000 gallons BE IT FURTHER RESOLVED by the Joint Water Commission that the sources of financing the sums appropriated shall be: GENERAL FUND Revenue City of Golden Valley City of Crystal City of New Hope $3,093,134 $2,253,700 $2,256,741 $7,603,575 Thomas D. Burt, Chair ATTEST: Anne Norris, Vice Chair The motion for the adoption of the foregoing resolution was seconded by Commissioner and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair. Resolution 08-05 November 5, 2008 RESOLUTION ADOPTING THE 2009-2013 CAPITAL PROJECTS FOR THE GOLDEN VAllEY-CRYSTAL-NEW NEW HOPE JOINT WATER COMMISSION BE IT RESOLVED by the Joint Water Commission of the Cities of Golden Valley, Crystal, and New Hope that the following Capital Projects for the year 2009 thru 2013 shall be: BE IT FURTHER RESOLVED by the Joint Water Commission of the Cities of Golden Valley, Crystal, and New Hope that the sources of financing shall come from each of the cities based on the current year consumption percentage. Joint Water Commission 2009-2013 Capital Improvement Program See attached Schedule A Thomas D. Burt, Joint Water Chair ATTEST: Anne Norris, Vice Chair The motion for the adoption of the foregoing resolution was seconded by Commissioner and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: ; whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the secretary. Joint Water Commission CIP for Years 2008-2013 Schedule A Projects 2008 I'i' // ,$'1012lf! ? )l20~3 Replace Valve Golden Valley 50,000 Reservoir Water and Tower Inspection Golden Vallev 5,000 Reservoir Inspection Cleaning 30,000 Golden Valley Replace Asphalt Driveway! Retaining Wall at Pump Station , . 95,Ot~i Golden Valley Paint Pump House Interior 10,000 Golden Vallev Reroof Pump House 30,000 Golden Vallev Replacement of Pump, Motor, and Starter 175,000 175,000 Golden Vallev Replace Doors to Pump House 5,000 Golden Vallev Replace Reservoir Ladders (2) 14,000 Golden Valley Replace Reservoir Mudvalves (2) 24,000 Golden Valley Xcel Generator Lease 40,860 40,860 Golden Vallev Replace Swamp Cooler 30,000 Golden Valley Exterior stucture repairs to 500 MG Tank 250,000 New Hope Security for Both Towers 30,000 New Hope Driveway Improvement 5! .illr;Q~9 New Hope Replace Large Trunk Valve at BLRlWinnetka New Hope Valve Exerciser All 63,735 Replace Altitude Valve at North Tower 30,000 New Hope Replace trunk valves 120,000 65,000 New Hope Emergency Water Supply 300,000 300,000 300,000 300,000 300,000 24" trunk valve at 34th and Douglas 80,000 Crvstal Roof on Crystal Pump Station 20,000 Crystal Replace two 16" gate valves-Doug Dr and 32nd Crystal Replace SCADA Computer System ???? 25,000 Golden Valley 10,000 New Hope Crvstal 3,500 3,500 Replace swamp coolers at Crystal Pump Station 35,000 Crvstal Repair York Pit Vault 100,000 Crystal Clean and inspect Crystal Reservoir Crystal Replace pump and motor at Crystal Pump Station 175,000 175,000 Crvstal Replace Valves 100,000 100,000 Crvstal Replace Crystal Reservoir, middle tank 200,000 Crystal Energy Management Improvements Three Cities TOTAL 469,595 832,360 555,000 1,000,000 330,000 638,500 Numbers from the approval of 2008-2012 CIP $ 765,860 $ 373,060 $ 235,000 $ 625,000 $ 210,000