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04-01-09 JWC Agenda AGENDA JOINT WATER COMMISSION 1 :30 pm - April 1 , 2009 Council Conference Room Golden Valley City Hall 1. Call to Order 2. Approval of Minutes - February 20, 2009 3. Resolution to Approve the Comprehensive Water Supply Plan 4. Update on Water Conservation Discussions between Finance Directors 5. Update on JWC - Minneapolis Water Advisory Board a. Harder on meeting with Covin-Roy and Loomis b. JWC identify names for the Advisory Commission. 6. Approval of the JWC to hire KLM to do the inspections on water tower - 7. Adjournment JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of February 20, 2009 The Golden Valley - Crystal - New Hope Joint Water Commission meeting was called to order at 1 :30 pm, in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Anne Norris, City Manager, Crystal Staff Present Paul Coone, Operations Manager, New Hope Tom Mathisen, Public Works Director, Crystal Randy Kloepper, Utility Maintenance Supervisor, Crystal Dave Lemke, Utility Maintenance Supervisor, Golden Valley Sue Virnig, Finance Director, Golden Valley Jeannine Clancy, Public Works Director, Golden Valley Other Scott Harder, Environmental Financial Group (EFG) Approval of JWC Minutes MOVED by Norris, seconded by Burt and motion carried unanimously to approve the minutes of the January 7,2009 meeting. Crystal Reservoir Leak Repair Status Randy Kloepper updated the commission on the repair status to the Crystal reservoir. They are currently in the final process of drying out the reservoir and hope to bring the contractor in next week to begin repairs. The repairs will be completed by April 15 and the reservoir will be operational by May 1,2009. Hail Damaae Inspection of the Two Towers and Well House Paul Coone said they had hail damage to the New Hope towers and well house. The LMCIT said they needed to hire an appraiser to submit a claim. Sue Virnig said she would work with the agent to resolve this issue and submit a claim if needed. Updates on Emeraencv Water Supplv and Water Advisory Board with Minneapolis Scott Harder presented maps to the commission that he had previously shown to the T AC on Thursday, February 19, 2009. Harder had a memo from BARR Engineering and from Braun and Caldwell, the team looked at five wells, two of the wells were located on General Mills headquarter property, two of the wells were at General Mills' James Ford Bell site and Joint Water Commission Page 2 of 3 the fifth well was the New Hope reservoir and concluded that in an emergency there is sustainable water available. The first well to be used would be the New Hope reservoir, the second two wells would be at General Mills and the last wells to be put into commission would be those located at the James Ford Bell site. One of the issues to be considered would be the cost of installing chemical feeds near the water towers and the additional costs associated with piping the water to existing water mains. Another option would be to re-visit the 2004 study completed by Barr Engineering regarding new wells that could possibly be phased in over the next five to ten years that would be set closer to water treatment plant and the existing water mains. MOVED by Norris, seconded by Burt and motion carried unanimously to approve the motion for the JWC to move ahead with considering the costs of phasing in new wells over the next five to ten years to serve as a emergency backup water plan or to have the new wells considered in a blended plan where the JWC would supplement the City of Minneapolis water with water from the proposed new wells. This task would not exceed $13,500. Approval of JWC Water Supplv Plan Harder presented the Joint Water Supply Plan to TAC on Thursday, February 19, 2009 and a motion was made to approve the plan as long as T AC had no issues with the changes reflected by General Mills requesting that if an emergency should arise and General Mills wells needed to be used, that the wells located at their headquarters would be considered before the wells at James Ford Bell site and that the chemical feeds would not be stored on General Mills' property. MOVED by Norris, seconded by Burt and motion carried unanimously for the approval of the JWC Water Supply Plan. Approval of an Agreement with EFG for work associated with JWC/Minneapolis Water Advisory Board Harder suggested a proposal to create Governance Water Advisory Board and to recruit members from the Task Force to sit on the board, Harder suggested Mayor Loomis and Calvin Roy. The cost for this proposal would be $25,000. MOVED by Norris, seconded by Burt and motion carried unanimously to approve the expenditure of $25,000 for an agreement with EFG for work associated with creating a Water Advisory Board. Joint Water Commission Page 3 of 3 Other Conservation rate has to be set by January 1,2010. Next Meeting The next meeting will be Apri/1, 2009. Adiournment The meeting was adjourned at 2 pm. Thomas D. Burt, Chair ATTEST: Christine Columbus, Administrative Assistant Resolution 09-02 April 01, 2009 Commissioner Norris, introduced the following resolution and moved its adoption, as proposed: RESOLUTION ADOPTING THE WATER SUPPLY PLAN OF THE JOINT WATER COMMISSION OF CRYSTAL, GOLDEN VALLEY, AND NEW HOPE WHEREAS, the Joint Water Commission of Crystal, Golden Valley, and New Hope (JWC) was established in 1963 to address the need for city water services to the developing suburban communities; and WHEREAS, the JWC serves to purchase, distribute, regulate, and monitor water for the communities of which it serves; and WHEREAS, the JWC has implemented a Water Supply Plan which guides the availability and accessibility of fresh water to residents; and WHEREAS, the JWC Water Supply Plan shall be implemented in the Comprehensive Plans of cities within its jurisdictional boundaries; and NOW, THEREFORE, BE IT RESOLVED, by the Joint Water Commission of Crystal, Golden Valley, and New Hope that the Water Supply Plan be hereby adopted. Tom Burt, Commissioner ATTEST: Anne Norris, Vice Chair The motion for the adoption of the foregoing resolution was seconded by Commissioner Burt and upon a vote being taken thereon, the following voted in favor thereof: Norris, Burt and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and her signature attested by the Vice Chair.