04-21-09 CC Minutes
Regular Meeting
of the
City Council
April 21, 2009
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said
City on April 21, 2009 at 6:30 p.m.
The following members were present: Freiberg, Loomis, Pentel, Scanlon and Shaffer. Also
present were: Thomas Burt, City Manager; Allen Barnard, City Attorney; and Judy Nally,
Administrative Assistant.
Presentation of Certificate of Appointment
Mayor Loomis presented a Certificate of Appointment, mug and city pin to: Emily Piper,
Open Space and Recreation Commission.
Approval of Aaenda
MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the
agenda of April 21, 2009 as amended: amendment to Temporary Nonintoxicating Malt
Liquor On-Sale Special Event Permit - Chester Bird American Legion for Golden Valley
Days Art and Music Festival, change time to 12:30 to 8:30 pm; and addition of Request for
Funding for Douglas Drive from the 2009 Federal Transportation Bill, and Board/Commission
Appointments.
Approval of Consent Aaenda
MOVED by Scanlon, seconded by Shaffer and motion carried unanimously to approve the
agenda of April 21, 2009 as amended: removal of Acceptance of Donation of Memorial
Bench - General Mills Nature Area from Family of Gary Prazak; and addition of Request for
Funding for Douglas Drive from the 2009 Federal Transportation Bill.
*Approval of Minutes - City Council Meetina - April?, 2009 and Council/Manaaer
Meetina - April 14, 2009
MOVED by Scanlon, seconded by Shaffer and motion carried unanimously to approve the
City Council Meeting minutes of April 7, 2009 and Council/Manager Meeting minutes of
April 14, 2009 as submitted.
*Bills and Claims
MOVED by Scanlon, seconded by Shaffer and motion carried unanimously to authorize the
payment of the City bills as submitted.
Regular Meeting of the City Council
April 21, 2009
Page 2
*Fireworks Permit - Americana Fireworks Display Company for Golden Valley Days
Art & Music Festival
MOVED by Scanlon, seconded by Shaffer and motion carried unanimously to approve the
fireworks display permit for Americana Fireworks Display Company for Golden Valley Days
Art & Music Festival on Friday, May 15, 2009 or on the rain date of Saturday, May 16,
2009.
*Temporarv Nonintoxicating Malt liquor On-Sale Special Event Permit - Chester Bird
American Legion for Golden Valley Days Art and Music Festival
MOVED by Scanlon, seconded by Shaffer and motion carried unanimously to approve a
temporary nonintoxicating malt liquor license for the Chester Bird American Legion on
behalf of the Golden Valley Days Art & Music Festival on Saturday, May 16, 2009 from
12:30 to 8:30 pm at the City campus.
*Minutes of Boards and Commissions
MOVED by Scanlon, seconded by Shaffer and motion carried unanimously to receive and
file the minutes as follows:
Human Rights Commission - December 11, 2008
Joint Water Commission - February 20, 2009
*Quotes - Miscellaneous Concrete Repair
MOVED by Scanlon, seconded by Shaffer and motion carried unanimously to award the
bid for miscellaneous concrete repair to the lowest responsible bidder, Ron Kassa
Construction, Inc. for $61,385. The bids are as follows:
Concrete Idea, Inc.
Ron Kassa Construction, Inc.
$117,925
61,385
*Bids - Street Construction and Maintenance Materials
MOVED by Scanlon, seconded by Shaffer and motion carried unanimously to award the
bids for the purchase of the following street construction and maintenance materials to the
lowest responsible bidders. Aggregate Industries, Inc. added provisions to their bid for
winter sand, crushed rock for stabilization and 3/8" minus trail aggregate that were not
stipulated in the bid documents. Therefore, their bids for those products were rejected. The
bids are as follows:
Regular Meeting of the City Council
April 21, 2009
Page 3
*Bids - Street Construction and Maintenance Materials - Continued
Materials
Class 7 Aggregate Base
Winter Sand
Crushed Rock for Stabilization
Type 41A Wearing Course Mix
Type 41A Wearing Course Mix
Ball Diamond Mix
3/8" Minus Trail Aggregate
Contractor
Aggregate Industries, Inc.
SA-AG, Inc.
Bryan Rock Products, Inc.
Bituminous Roadways, Inc.
C.S. McCrossan Construction, Inc.
Bryan Rock Products, Inc.
Bryan Rock Products, Inc.
Bidl Ton
$8.14
$7.93
$24.16
$53.86
$54.20
$22.26
$21.20
The bid tabulation is attached to the minutes as Exhibit A.
*Quotes - Standby Generator/Portable Liaht Tower
Estimated
Contract
$3,256
$15,860
$4,832
$40,395
$40,650
$4,452
$3,180
MOVED by Scanlon, seconded by Shaffer and motion carried unanimously to purchase a
portable generatorllight tower from the lowest responsible bidder, Zeigler Cat for
$23,408.70, including tax. The quotes are as follows:
Zeigler Cat
General Tractor
$23,408.70
24,522.69
*Reiect Sealcoatina - Bids
MOVED by Scanlon, seconded by Shaffer and motion carried unanimously to reject all bids
received for the 2009 Sealcoat Project 09-09.
*Letter from Representative Sandra Peterson Reaardina Group Homes
MOVED by Scanlon, seconded by Shaffer and motion carried unanimously to receive and
file the letter from Representative Sandra Peterson, dated March 27, 2009, regarding
group homes.
*Receipt of March 2009 General Fund Budaet Report
MOVED by Scanlon, seconded by Shaffer and motion carried unanimously to receive and
file the March 2009 General Fund Budget Report.
Acceptance of Donation of Memorial Bench - General Mills Nature Area from Familv
of Gary Prazak
Council Member Pentelacknowledged the mentorship Gary Prazak provided during her
years on her Planning Commission and how much he contributed to the City.
Regular Meeting of the City Council
April 21 ,2009
Page 4
Acceptance of Donation of Memorial Bench oo/General Mills Nature Area from Family
of Gary Prazak - Continued
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 09-23
RESOLUTION ACCEPTING DONATION FROM THE FAMILY OF GARY PRAZAK
FOR GENERAL MILLS NATURE AREA MEMORIAL BENCH
The motion for the adoption of the foregoing resolution was seconded by Member Shaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
* Approval of 2010 Budaet Calendar
MOVED by Scanlon, seconded by Shaffer and motion carried unanimously to receive and
file the 2010 Budget Calendar.
*Authorization to Sian Amended FY09 Recovery Act Edward Byrne Memorial Justice
Assistance Grant Aareement
MOVED by Scanlon, seconded by Shaffer and motion carried unanimously authorize the
Mayor and City Manager to sign the amended FY09 Recovery Act Edward Byrne memorial
Justice Assistance Grant Agreement.
*Reauest for Fundina for Doualas Drive from the 2009 Federal Transportation Bill
MOVED by Scanlon, seconded by Shaffer and motion carried unanimously to direct staff to
seek funding opportunities for Douglas Drive through the 2009 Federal Transportation Bill,
and prepare a letter of support from the Mayor, formally endorsing the City's request for
federal funding.
Authorizina Issuance, Awardina Sale, Prescribina Form and Detail and Providina
Payment of: $7,305,000 General Obliaation Improvement Bonds, Series 2009A;
J750,000 General Obliaation Eauipment Certificates of Indebtedness, Series 2009B
!lli!j4,880,000 General Obliaations Improvement Refundina Bonds, Series 2009 C
Dave McGillivray, Springsted Inc., reviewed the bids and answered questions from the
Council. He stated the bid for the Refunding Bonds amount changed from $5,080,000 to
$4,880,000.
Regular Meeting of the City Council
April 21, 2009
Page 5
Authorizing Issuance, Awarding Sale, Prescribing Form and Detail and Providing
Payment of: $1,305,000 General Obligation Improvement Bonds, Series 2009A;
J750,000 General Obligation EQuipment Certificates of Indebtedness, Series 2009B
!ill!j4,880,000 General Obligations Improvement Refunding Bonds, Series 2009 C -
Continued
Member Shaffer introduced the following resolution and moved its adoption:
RESOLUTION 09-24
RESOLUTION AUTHORIZING ISSUANCE, AWARDING SALE, PRESCRIBING
THE FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $7,305,000
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2009A
The motion for the adoption of the foregoing resolution was seconded by Member Freiberg,
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
Member Shaffer introduced the following resolution and moved its adoption:
RESOLUTION 09-25
RESOLUTION AUTHORIZING ISSUANCE, AWARDING SALE, PRESCRIBING THE
FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $750,000 GENERAL
OBLIGATION EQUIPMENT CERTIFICATES OF INDEBTEDNESS, SERIES 2009B
The motion for the adoption of the foregoing resolution was seconded by Member Freiberg,
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
Member Shaffer introduced the following resolution and moved its adoption:
RESOLUTION 09-26
RESOLUTION AUTHORIZING ISSUANCE, AWARDING SALE, PRESCRIBING THE
FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $4,880,000 GENERAL
OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 2009C
The motion for the adoption of the foregoing resolution was seconded by Member Freiberg,
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
Regular Meeting of the City Council
April 21 ,2009
Page 6
First Consideration - Ordinance #417 Amendina Section 10.85. Broadenina the Type
of Nuisance Activity Leadina to Repeat Nuisance Call Service Fees
The following ordinance was MOVED by Freiberg, seconded by Pentel:
ORDINANCE NO. 417, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Amending Section 10.85, Broadening the Type of Nuisance Activity
Leading to Repeat Nuisance Call Service Fees
Stacy Altonen, Police Chief, introduced the agenda item and answered questions from the
Council. Allen Barnard answered questions from the Council.
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve on
First Consideration, Ordinance #417, 2nd Series, as amended: Subd 3(A) change end of
sentence to read, consisting of the following; and Subd 3A(4) end of sentence change and
to or. Upon a roll call vote, the vote was as follows:
FREIBERG - YES LOOMIS - YES PENTEL - YES SCANLON - YES SHAFFER - YES
Announcements of Meetinas
Some Council Members may attend the Golden Valley Women's Club Spring Fundraiser
on April 25, 2009 at the Sheraton West.
The Hennepin County Open Book Meeting will be held on April 28, 2009 from 4 to 6:30 pm.
Some Council Members may attend the Rotary Gala on May 1, 2009 at 5456 pm at the
Golden Valley Country Club.
The next City Council meeting will be held on May 5, 2009 at 6:30 pm.
The Bike Rodeo will be held on May 6, 2009 from 6 to 8 pm at the New Hope City Hall.
The Brookview Golf Course 40th Anniversary Week will be held from May 11 to May 15,
2009 with various activities.
Some Council Members may attend the Douglas Drive Corridor Study Committee Meeting
on May 12, 2009 at 7:30 am at City Hall.
The next Council/Manager meeting will be held on May 14, 2009 at 6:30 pm.
A Golden Valley Historical Society Meeting on May 14, 2009 at 7 pm at the Golden Valley
Historical Society.
Regular Meeting of the City Council
April 21, 2009
Page 7
Announcements of MeetinQs - Continued
The Golden Valley Days Art & Music Festival will be held on May 15-17, 2009.
Some Council Members may attend the Optimist Gala on May 21,2009 at 6:30 pm at the
Golden Valley Country Club.
Mavor and Council Communications
No action and/or discussion took place.
Board/Commission ADDointments
Mayor Loomis introduced the agenda item.
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to make the
following appointments:
Environmental Commission:
Lynn Gitelis 1 year term
term expires - 5/1/11
Human Services Foundation:
Brenda McGhie 1 year term
term expires - 5/1/11
Adiournment
The Mayor adjourned the meeting at 6:58 p.m.
Linda R. Loomis, Mayor
ATTEST:
Judy Nally, Administrative Assistant