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11-17-09 CC Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber November 17, 2009 6:30 p.m. The Council may consider item numbers 1, 2, 3, 5 and 6 prior to the public hearings scheduled at 7:00 p.m. 1. CALL TO ORDER A. Roll Call 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - Canvassing Board Meeting - November 3, 2009 B. Approval of Check Register C. Licenses: 1. General Business Licenses 2. Gambling Premises Permit Application - Minnesota Youth Athletic Association 09-58 D. Minutes of Boards and Commissions: 1. Planning Commission - September 29, 2009 E. Bids and Quotes: 1. Pedestrian Signal Modifications - Golden Hills Area F. Authorization to Sign Community Service Officer Agreement and First Amendment with Breck School G. Authorization to Sign Contact with AVI Systems, Inc. for implementation of Council Chambers Audio, Video, and Control Systems Upgrade H. Authorization to Sign Grant Contracts for NightCAP and Safe & Sober 09-59 I. Receipt of October 2009 General Fund Budget Report J. Authorization to Sign Amended Contract with North American Cleaning Services K. Waiver of Public Hearing and Certification of Special Assessments: 1. 2009(B) Pavement Management Program Driveways 09-60 2. 2009(B) Pavement Management Program Sanitary Sewer Repair 09-61 4. PUBLIC HEARINGS 7:00 PM 5. OLD BUSINESS A. Second Consideration - Ordinance #424 - Adoption of Amended State Building Code - 2006 International Mechanical Code and Fuel Gas Code 6. NEW BUSINESS A. Authorization to Sign Amended PUD Permit - North Lilac Drive Addition - PUD #42 - Amendment #5 - 810 North Lilac Drive, Suite 120 B. First Consideration - Ordinance #425 - Establishing A 2010 Master Fee Schedule C. Announcements of Meetings D. Mayor and Council Communications 7. ADJOURNMENT alley M 0 ndu Finance 763-593-8013/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting November 17, 2009 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of check register for various vendor claims against the City of Golden Valley. Attachments Loose in agenda packet. Recommended Action Motion to authorize the payment of the bills as submitted. I Hey Mem ra m Inspections 763-593-8090 I 763-593-3997 (fax) Executive Summary For Action Golden Valley City Council Meeting November 17,2009 Agenda Item 3. C. 1. General Business Licenses Prepared By Kathryn Pepin, Administrative Assistant Summary As per City Code, some businesses are required to be licensed by the City. Listed below are the License Number, Applicant, License Type and Fee of those who have submitted an application for approval. #4033 Rum River Tree Farm 7825 Medicine Lake Road Christmas Tree Sales $ 75.00 Recommended Action Motion to authorize the issuance of licenses as recommended by staff. Public Jl~y Memo n u Police Department 763-593-8079 I 763-593-8098 (fax) Executive Summary For Action Golden Valley City Council Meeting November 17, 2009 Agenda Item 3. C. 2. Gambling Premises Permit Renewal Application - Minnesota Youth Athletic Services Prepared By Chief Stacy Altonen Detective Jim Roberts Summary The Minnesota Youth Athletic Services submitted a renewal application for a Minnesota Lawful Gambling Premises Permit. The Minnesota Youth Athletic Services operates the pull- tab booth at JJ's Clubhouse located at 6400 Wayzata Boulevard. Documents received from the applicant show that the Minnesota Gambling Control Board currently licenses the organization and its gambling manager, Deb Dahl. An investigation was conducted by the Public Safety Department reference this permit renewal application. This investigation included checks with the City of Golden Valley Finance Department, the Gambling Enforcement Division of the Minnesota Department of Public Safety, and the Minnesota Gambling Control Board. At this time, no negative information was uncovered by the investigation. The applicant has met statutory and City Code requirements for renewal of a lawful gambling premises permit. Attachments Resolution Approving Issuance of a Premises Permit Renewal for the Conduct of Lawful Gambling - Minnesota Youth Athletic Services (1 page) Recommended Action Motion to adopt Resolution Approving Issuance of a Premises Permit Renewal for the Conduct of Lawful Gambling - Minnesota Youth Athletic Services. Resolution 09-58 November 17, 2009 Member introduced the following resolution and moved its adoption: RESOLUTION OF THE CITY OF GOLDEN VALLEY APPROVING ISSUANCE OF A PREMISES PERMIT RENEWAL FOR THE CONDUCT OF LAWFUL GAMBLING (MINNESOTA YOUTH ATHLETIC SERVICES) WHEREAS, Minnesota Statutes Chapter 349 provide for the licensing of lawful gambling by the State Gambling Control Board ("Board"); and WHEREAS, a licensed organization may not conduct lawful gambling at any site unless it has first obtained from the Board a premises permit for the site; and WHEREAS, the Board may not issue or renew a premises permit unless the organization submits a resolution from the City Council approving the premises permit; said resolution shall have been adopted within 60 days of the date of the application was received by the City; NOW, THEREFORE, BE IT RESOLVED by the City of Golden Valley that the applicant listed below does meet the criteria necessary to receive a premises permit and the application is hereby approved: (Name and Address of Organization) Minnesota Youth Athletic Services, 4111 Central Avenue NE #208, Columbia Heights, Minnesota 55421 (Name and Address of Site where Premises Permit Sought) JJ's Clubhouse, 6400 Wayzata Boulevard, Golden Valley, Minnesota 55426 Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Regular Meeting of the Golden Valley Planning Commission September 29,2009 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Tuesday, September 29, 2009. Chair Keysser called the meeting to order at 7 pm. Those present were Planning Commissioners Cera, Eck, Keysser, Kluchka, McCarty, Schmidgall and Waldhauser. Also present was Director of Planning and Development Mark Grimes and Administrative Assistant Lisa Wittman. 1. Approval of Minutes June 22, 2009 Regular Planning Commission Meeting Eck and McCarty noted some typographical errors. MOVED by Eck, seconded by Waldhauser and motion carried unanimously to approve the June 22, 2009 minutes with the noted corrections. Chair Keysser abstained from voting. 2. Informal Public Hearing - Zoning Code Amendment - Regarding Front Yard Setback Requirements for Decks Applicant: City of Golden Valley Purpose: To allow decks to be located within 30 feet of the front yard property line in the Single Family Zoning District (R-1) Hogeboom stated that staff has been seeing more requests recently for decks to be located in front yards. He explained that the City Code allows an open front porch to be located 30 feet from a front yard property line but that decks have different requirements even though an open front porch without a roof is considered to be a deck. He stated that staff believes front yard decks and open front porches serve the same purpose so the recommendation is to amend the Code to allow decks to be located within 30 feet of a front yard property line just like open front porches. Waldhauser questioned the language regarding a 5' x 5' landing area or stoop and asked if front yard decks could be larger than 5' x 5'. Hogeboom explained that for a structure to be considered a stoop or landing it has to be no larger than 25 square feet in area, anything larger than that would be considered a deck. He added that a structure up to 25 square feet in size is allowed to be built in a setback area, however if it is larger than 25 square feet it has to meet setback requirements. Waldhauser asked how a raised patio would be considered. Hogeboom said if it is more than 8" in height it would be considered a deck. Minutes of the Golden Valley Planning Commission September 29, 2009 Page 2 Keysser asked if the word deck is defined in the Zoning Code. Hogeboom said it is not defined in the Code. However, it is common to refer to a porch as having a roof and a deck as not having a roof. Keysser referred to the proposed ordinance language and asked if open front porches, along with decks, should be included in section E. Hogeboom stated that the Planning Department has an intern who is currently working on language regarding garden structures which might affect how open front porches are regulated. Waldhauser asked if a person would be able to build an open front porch with a deck in front of it. Hogeboom said with the proposed new language an open front porch and a deck could be built together if it doesn't go closer than 30 feet to the front yard property line. Eck questioned if stairs leading to a deck or porch are included in the requirements. Hogeboom said no and explained that stairs are allowed to be built in a setback area. Kluchka asked where the definition of a deck should be placed in the ordinance. He questioned if there should be some language added regarding locating the original or existing grade of a lot before a deck is built to ensure that the grade isn't being built up before a deck is built in order to get around the requirements. Hogeboom said there are controls in place regarding the grading of property, but that language could be added to this section of the City Code as well. Kluchka said he would like language regarding original grade added to sections A(1) and E of the proposed new ordinance. Cera questioned if the City would want to allow open front porches and decks to be larger and therefore, closer than 30 feet to the property line. The Commissioners agreed they want to see the front yard setback requirement remain 30 feet for open front porches and decks. Grimes explained that when the language regarding open front porches was originally discussed it was decided that 5 extra feet would be adequate space for an open front porch. Keysser opened the public hearing. Seeing and hearing no one wishing to comment, Keysser closed the public hearing. McCarty asked if the Planning Commission will be reviewing this ordinance again. Grimes said the Planning Commission could choose to table this item in order to review any changes made. McCarty said he is not comfortable adding language regarding the original or existing grade of the property because this ordinance doesn't require that. He said he likes how the proposed ordinance is currently written. Kluchka said he thinks adding language regarding grade would be more consistent with the rest of the City Code. Keysser suggested the language regarding grade be added only to section E. McCarty suggested recommending approval of the ordinance as it is written and if there is an issue with people building up their grade just to pour concrete then the issue can be revisited. Minutes of the Golden Valley Planning Commission September 29,2009 Page 3 MOVED by McCarty, seconded by Cera and motion carried 5 to 2 to recommend approval of the Zoning Code amendment to allow decks to be located within 30 feet of the front yard property line in the Single Family Zoning District (R-1) with the language currently proposed by staff. Commissioners Kluchka and Waldhauser voted no. 3. Informal Public Hearing - Zoning Code Amendment - Regarding the Number of Street Curb Cut Access Points Applicant: City of Golden Valley Purpose: To limit the number of street curb cut access points to one per parcel in the Single Family Zoning District (R-1) Hogeboom stated that during the City's Pavement Management Project there have been several situations where people want to have more than one curb cut. He stated that it has been city policy to only allow one curb cut. He explained that approving the proposed ordinance would add language to the Zoning Code which would only allow one curb cut with certain exceptions such as a having two legally constructed garages, a physical disability which requires additional driveway access or a lot with an existing horseshoe driveway. Kluchka said he would rather "grandfather in" all existing driveway conditions and not just allow for existing horseshoe driveways. He said not allowing a homeowner to keep something they already have seems like a taking to him. Hogeboom noted that driveway aprons are on City property, not private property. Kluchka said he would still like to allow existing conditions to stay. Cera asked if it is a cost issue. Hogeboom explained that there are some secondary curb cuts that the City would like removed. Grimes added that it is a traffic issue, safety issue and a cost issue. The City would like the homeowner to pay the additional costs associated with second curb cuts. Waldhauser said she doesn't think it is an issue of cost or aesthetics, she thinks the City just wants fewer cuts into the street. Cera questioned if an underlying reason in allowing only one curb cut is impervious surface issues. McCarty asked how this issue has been handled in the past. Hogeboom stated that the policy has been not to allow second curb cuts but it is not officially in the City Code. McCarty questioned if it makes sense to put this language in the City Code this far along in the Pavement Management Program process. Waldhauser questioned if the City wants to put these requirements in the Zoning Code because people would then be allowed to ask for a variance. Hogeboom said another option would be to place the requirements in a different section of the City Code where variances aren't allowed. Cera questioned what kind of hardship would apply in requesting a second curb cut. Minutes of the Golden Valley Planning Commission September 29,2009 Page 4 Keysser asked if a person building a new home could construct a horseshoe driveway. Hogeboom said city policy no longer allows horseshoe driveways at all. Grimes stated that the Planning Commission could choose to table this discussion to allow someone from Public Works to come to a meeting and talk about this issue. McCarty said he thinks there are two separate issues. One is if it is a Public Works issue or a Planning issue and the other is why the City limits property owners to one curb cut. Kluchka said he doesn't think this ordinance change is a good idea. He said he doesn't see a good reason to prevent a home owner from having more than one curb cut. McCarty added that he is having difficulty understanding why this issue is being addressed now when there is only a little bit of the project left. Keysser opened the public hearing. Seeing and hearing no one wishing to comment, Keysser closed the public hearing. MOVED by Kluchka, seconded by Cera and motion carried unanimously to table this item in order to obtain further clarification from the Public Works Department. Waldhauser added that it would be helpful to see some pictures. --Short Recess-- 5. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings No reports were given. 6. Other Business a. Planning Department Project Update Hogeboom gave an update of current Planning Department projects. He discussed the progress of the Comprehensive Plan update and stated that the Metropolitan Council has received a copy of the plan and has asked the City to make several adjustments such as streamlining the demographical forecast throughout the plan, providing additional housing density information, creating a section of the plan wherein the City's implementing regulations are defined, providing more detailed data concerning future land uses, providing more detailed data concerning the City's designated redevelopment areas and extending traffic forecasting data. Hogeboom discussed the Douglas Drive Corridor study. He stated that the study is in its final phase and is expected to be completed by the end of 2009. He talked about an open house that was held in August to allow property owners a chance to view Minutes of the Golden Valley Planning Commission September 29,2009 Page 5 information generated by the study. He discussed a $1,050,000 allocation from Transit for Livable Communities (TLC) to construct a sidewalk along the east side of Douglas Drive. He explained that TLC supports the City's proposal to construct a sidewalk along Douglas Drive, but believes that the City must also implement other aspects of the "complete street" philosophy into the design. The Commission discussed three lanes versus four lanes on Douglas Drive and the timeline of the project. Grimes stated that staff doesn't know the timeframe of the project yet, but they will be working with MnDOT, Hennepin County and TLC on this project and will be trying to get it on the 2015 County project list. Hogeboom discussed the Bottineau Boulevard Transitway. He explained that Hennepin County is currently studying the feasibility of constructing a light rail transit line within the Bottineau Boulevard/West Broadway Avenue corridor between downtown Minneapolis and the Arbor Lakes Shopping Center in Maple Grove. He referred to a map that showed four alignment options for Robbinsdale and Minneapolis and discussed the issues with each option. He invited the Commissioners to attend an open house on September 30 at the Crystal City Hall. Hogeboom stated that the City has extended its contract with Hennepin County to participate in the Active Living program until December 31, 2010. He stated that the planning intern, Kevin Knase, will be working on incorporating development guidelines into city code which foster elements of active living. Hogeboom discussed the City's interdepartmental"Green Team" and stated that the team is working on incorporating environmentally friendly applications such as wind energy and rain barrels into city practice and policy. He stated that the Green Team- initiated ordinances are expected to be formally presented to the Planning Commission in November. 7. Adjournment The meeting was adjourned at 8:40 pm. Lester Eck, Secretary alley emorandum Public Works 763-593-8030 I 763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting November 17, 2009 Agenda Item 3. E. 1. Award Contract for the Five (5) Signal Systems Revisions (Pedestrian Signal/Push Button Modification) Project 09-12 Prepared By Jeannine Clancy, Director of Public Works Ron Nims, Public Works Project Coordinator Summary Bids for the Five (5) Signal Systems Revisions (Pedestrian Signal/Push Button Modification) Project No. 09-12 were opened on November 9,2009. The following bids were received: Engineer's Estimate $27,512.00 $30,473.00 $33,485.00 $33,763.50 $37,600.00 Killmer Electric Co., Inc. Electrical Installation & Maintenance Co., Inc. Forest Lake Contracting, Inc. Egan Company The project provides for modifying the existing traffic signals to replace the existing incandesant indications with LED indications and install countdown pedestrian indications. The modifications are proposed at the following locations: 1. Laurel Avenue at Louisiana Avenue 2. Xenia Avenue at Laurel Avenue 3. Xenia Avenue at Glenwood Avenue (CSAH 40) 4. Glenwood Avenue (CSAH 40) at TH 100 West Ramps 5. Glenwood Avenue (CSAH 40) at TH 100 East Ramps The City's 2009-2013 Capital Improvement Program (S-016, page 99), includes $45,000 funding for this project. Attachments Location Map (1 page) Recommended Action Motion to award a contract for the Five (5) Signal Systems Revisions (Pedestrian Signal/Push Button Modification) Project 09-12 to the lowest responsible bidder, Killmer Electric Co., Inc. in the amount of $27,512. !----&~f,ji~"'o L 'l ..... ! F;;-;-''-'' i II TDJ lJin r: _.;;~ g~F~Ei'r~!~~rtrb:t!~- ~""1 -- ~'- _ ~... L i~oT - _. ~= .5- " .- ._,~ F" ""7 _~."w ~ we (5 S" ~ - (pedestrian~. Ignal Systems Revl i <1",<" ~ Ignall Push B t · on. u ton M Proiect 09-12 odlflcation) ==: 11109109 Hennepin County S Property Unes (2008j,"yorB Offlce for o 400 800 - .~ j ~lley ~~ A 1,_ -Feet Public ~U~Y mo n m Police Department 763-593-8079 I 763-593-8098 (fax) Executive Summary For Action Golden Valley City Council Meeting November 17,2009 Agenda Item 3. F. Authorization to Sign Community Service Officer Agreement and First Amendment with Breck School Prepared By Stacy Altonen; Chief of Police Mike Meehan; Operations Commander Summary The Police Department requests the execution of the Community Service Officer Agreement and First Amendment with Breck School for a two year period extending from October 1, 2009 to September 30,2011. These agreements require Breck School to reimburse the City for the salary and benefits of a full-time Community Service Officer for the full term of the agreement. In return, the Police Department will provide traffic control at Breck School twice per day on all day's school is in session during the term of the agreement. Although paid for by Breck School, the Breck School Community Service Officer will be an employee of the City, subject to the terms and conditions of employment with the City, and under the chain of command of the Police Department. Attachment Community Services Officer Agreement (3 pages) First Amendment to Community Service Officer Agreement (3 pages) Recommended Action Motion to authorize the Mayor and City Manager sign the Community Services Officer Agreement and First Amendment to Community Service Officer Agreement. COMMUNITY SERVICE OFFICER AGREEMENT This Community Service Officer Agreement ("Agreement") is made by and between the City of Golden Valley and Breck School ("Breck School"), pursuant to P.U.D. No. 88, Paragraph C(2). NOW, THEREFORE, be it resolved that the parties to this Agreement agree as follows: 1. PURPOSE: The purpose of this Agreement is to define the duties and responsibilities of the City of Golden Valley, its Police Department, and Breck School in the operation of the Community Service Officer Program. 2. TERM OF AGREEMENT: The term of this Agreement shall be for two (2) years, beginning upon execution of this Agreement. This Agreement may be continued, canceled or modified at the end of the two (2) year period. Breck School is obligated to notify the City of Golden Valley of its intention to continue, cancel or modify this Agreement at least ninety (90) days prior to its termination. 3. PERSONNEL: The Chief of Police shall staff a community service officer to fill the position of Breck School Community Service Officer (the "Breck School CSO") during the term of this Agreement. 4. CHAIN OF COMMAND: Any individual serving as the Breck School CSO shall be a full-time employee of the City of Golden Valley and shall report to the Chief of Police or his/her designee regarding all law enforcement and employment related matters; and shall receive assignments to particular duties from the Chief of Police or his/her designee. The City of Golden Valley shall provide training to any individual serving as the Breck School CSO for his/her. assigned duties including traffic control skills training and shall provide traffic control skills training to any other CSO providing traffic control services to Breck School on a regular basis. 5. WORK DAYS: The Breck School CSO shall work at Breck School providing traffic control services from a time period starting forth-five minutes prior to the school start time until fifteen minutes after the start of school time both as determined by the Breck School and fifteen minutes prior to the school end time until thirty minutes after the school end time both as determined Beck Schools, everyday school is in session, which times shall be adjusted as necessary in the event inclement weather or other events delay the school start time or cause early release. Any officer serving as a Breck School CSO shall make the appropriate arrangements for time off, vacations and holidays, etc. in accordance with the police collective bargaining agreement. 6. ABSENCE FROM WORK: In the event that the Breck School CSO is sick or has other unplanned absences, he/she shall notify BOTH the Breck School in accordance with their policy, and the police department in accordance with their policy. The police department shall attempt to provide officer coverage when the Breck School CSO is not available for duty. Requests for floating holidays shall be made to the police department for approval, and notification shall be made by the Breck School CSO to the appropriate personnel of Breck School. 1 7. TRAFFIC CONTROL: The Breck School CSO shall, twice per day at the times described in Section 5 herein, on all days when school is in session during the term of this Agreement provide traffic control services to Breck School. In addition, the City of Golden Valley shall provide a second CSO (the "Second CSO") twice per day at the times described in Section 5 herein, on all days when school is in session during the term of this Agreement to provide additional traffic control services to Breck School, the cost of the services of the Second CSO shall be borne by the City of Golden Valley. In the event of an unscheduled employee absence of either the Breck School CSO or the Second CSO, the City of Golden Valley shall attempt to provide alternate coverage; however, Breck School is aware that when there is an unscheduled employee absence, that two CSOs may not be available for the traffic control duty described herein and such absence shall not in any way be a breach of this Agreement. 8. DRESS CODE: This position is a uniformed position and the police department shall supply appropriate uniforms and equipment for CSOs providing traffic control services at the Breck School. 9. HANDLING OF POLICE RELATED INCIDENTS: Criminal activity and incidents normally handled by the police shall be dealt with by the Breck School CSO or alternatively the Second CSO in accordance with police department policy, state and federal law, and generally accepted police practices. The City of Golden Valley shall be liable for the acts of its officers, employees or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the Breck School, its officers, employees or agents. 10. SCHOOL DISCIPLINE: Neither the Breck School CSO nor the Second CSO is part of the disciplinary team of Breck School, and neither shall normally become involved in discipline issues or the enforcement of school rules except as they relate to maintaining a peaceful and safe environment at Breck School. 11. LIMITATIONS. The provisions of Minn. Stat. Section 471.59, the Municipal Tort Claims Act, Minn. State Chap. 466 and other applicable laws govern liability of the City of Golden Valley and the Breck School. 12. COMPENSATION AND COST SHARING: It is agreed that Breck School shall reimburse the City of Golden Valley for the Breck School CSO's salary and benefits for the full- term of this Agreement. This shall include any overtime incurred by the Breck School CSO for attendance at extracurricular activities at Breck School when his/her attendance is requested by Breck School and such work is outside ofthe Breck School CSO's working hours as described at Paragraph 5. In a manner that is mutually acceptable to the parties to this Agreement, the City of Golden Valley shall bill Breck School periodically for the services provided by the Breck School CSO, but no less frequently than on a monthly basis, and Breck School shall promptly reimburse the City of Golden Valley in a manner mutually agreed upon by the parties to this Agreement. 2 13. GOVERNING LAW. The Agreement shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflicts of laws. All proceedings related to this Agreement shall be venued in Hennepin County. This Agreement may only be modified by the mutual written Agreement of the parties. Dated tills ~ day of()/b~69 CITY OF GOLDEN V ALLEY BRECK SCHOOL 7~ Mayor, Linda R. Loomis City Manager, Tom Burt t;J 000090/48056811107962_2 3 FIRST AMENDMENT TO COMMUNITY SERVICE OFFICER AGREEMENT This Fir~t Amendme~t to co~n. i!y . Service, Officer Agreemen.t (this "Amendment"), IS made effectlve as of . #1J/:Je,t- /5;-- , 2009 by and between CITY OF GOLDEN VALLEY (the "City") and BRECK SCHOOL ("Breck School"). WHEREAS the City and Breck School, in accordance with the City's p.u.n No, 88, Paragraph C(2) enter / 1nto~ thflt certain Community Service Officer Agreement ("Agreement") datedy/; I if 2009, regarding the duties and responsibilities of the City, its Police Department, and Breck School in the operation of the Breck School Community Service Officer Program; WHEREAS under Paragraph 12 of the Agreement Breck School agreed to reimburse the City for the Breck School CSO's salary, benefits and overtime as described in the Agreement; WHEREAS the City and Breck School have discussed the anticipated costs related to the Breck School obligations discussed under the Agreement including without limitation Paragraph 12 and desire to memorialize their discussions regarding anticipated costs by appending to the Agreement the attached exhibit "A" relating to 2010 and 2011 anticipated costs; NOW, THEREFORE, in consideration of the mutual promises herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by City and Breck School, the parties hereto agree as follows: 1. Recitals. The foregoing recitals are correct and are incorporated herein. 2. Amendments. Paragraph 12 is the Agreement is hereby deleted and amendment and restated in its entirety as follows: 12. COMPENSATION AND COST SHARING: It is agreed that Breck School shall reimburse the City of Golden Valley for the Breck School CSO's salary and benefits, including without limitation, paid leave, overtime, insurance and retirement benefits and training and clothing expenses for the full-term of this Agreement. This shall include, without limitation, any overtime incurred by the Breck School CSO for attendance at extracurricular activities at Breck School when his/her attendance is requested by Breck School and such work is outside of the Breck School CSO's working hours as described at Paragraph 5. An estimate of anticipated expenses is set forth at Exhibit "A" attached hereto. In a manner that is mutually acceptable to the parties to this Agreement, the City of Golden Valley shall bill Breck School periodically for the services provided by the Breck School CSO, but no less frequently than on a monthly basis, and Breck School shall promptly reimburse the City of Golden Valley in a manner mutually agreed upon by the parties to this Agreement. 3. Ratification of the Agreement. Except as expressly modified by this Amendment, the Agreement shall continue in full force and effect without modification, and the Agreement, as modified hereby, including all representations and warranties set forth therein, is hereby expressly approved, ratified, confirmed and reaffirmed by Breck School and the City to the same extent as if such language was set forth in the Agreement in full. 4. Miscellaneous. This Amendment may be executed in counterparts, each of which shall be deemed an original, and all of which, when taken together, shall constitute one and the same instrument. If a court finds any provision of this Amendment unenforceable, all other provisions shall remain enforceable. This Amendment may be amended only by a written instrument executed by the City and Breck School. If there is any conflict between the provisions of this Amendment and the provisions of the Agreement, the provisions of this Amendment shall prevail. All paragraph headings or captions are provided for information purposes only and shall not be construed in the interpretation of the applicable paragraph. IN WITNESS WHEREOF, th~ Amendment has been made and entered into as of the date first set ~above. //7 I . Dated this (- day Ofctdn'~" , 2009. CITY OF GOLDEN V ALLEY BRECK SCHOOL Mayor, Linda R. Loomis /~~ ~t:/~ City Manager, Tom Burt ~~ Police Chief, Stacy Altonen Exhibit "A" Anticipated CSO expenses for 2010 and 2011 1300 6110 CSO 17.03 2080 35,422.40 5,242.52 40,664.92 17.54 2080 36,483.20 5,399.51 41,882.71 Less; 6110 Leave 17.03 152 2,588.56 383.11 -2,971.67 17.54 152 2,666.08 394.58 -3,060.66 6111 Overtime 25.55 30 766.35 766.35 26.31 30 789.3 789.3 6150 Insurance 32,833.84 7,404.03 33,817.12 7,625.76 6160 Retirement 4,851.35 4,996.63 2010 $50,714.98 2011 $ 52,233.74 11204298 alley m nd City Administration/Council 763-593-8006/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting November 17,2009 Agenda Item 3. G. Authorization to Sign Contact with AVI Systems, Inc. for implementation of Council Chambers Audio, Video, and Control Systems Upgrade Prepared By Cheryl Weiler, Communications Coordinator Summary City staff seeks to hire AVI Systems, Inc. for professional audiovisual engineering services to implement the City Council Chambers/Cable Control Room audio, video, and control systems upgrade project. The proposed implementation services use the University of Minnesota Annual AV Contract Rate U140.3. This project is included in the 2009-2013 Capital Improvement Program, 8-29 and 8-30 (page 51) for a total of $130,000. The equipment bids were approved by the City Council on November 4, 2009. Implementation includes installing and testing the new audio system (including microphones, amplifiers, and Control Room equipment), video system (includes cameras and camera operating system, video switcher, and related controls), and control system (includes all Control Room equipment). Staff training is also included. The agreement for implementation is $40,725.79. Recommended Action Motion to authorize the Mayor and City Manager sign the agreement for professional audiovisual engineering services with AVI Systems, Inc. for implementation the 2009 City Council Chambers Audio, Video, and Control Systems Upgrade for an amount not to exceed $40,725.79. Public ~H~y Mem ndu Police Department 763-593-8079 I 763-593-8098 (fax) Executive Summary For Action Golden Valley City Council Meeting November 17, 2009 Agenda Item 3. H. Authorization to Sign Grant Contracts for NightCAP and Safe & Sober Prepared By Stacy Altonen; Chief of Police Mike Meehan; Operations Commander Summary The Police Department requests authorization to allow the Chief of Police to execute the NightCAP (night-time concentrated alcohol patrol) Grant Contract and the Safe & Sober Grant Contract, and amendments thereto with the Commissioner of Public Safety, State Patrol Division for the period of October 1,2009 to September 30, 2011. The Police Department was awarded the NightCAP grant by the Minnesota State Patrol. The grant awards the Police Department up to $16,885 in compensation and reimbursement for fiscal year 2010 for NightCAP enforcement duties with no matching fund requirement to be incurred by the City. The City is responsible for operating costs including the maintenance and repair of squad cars used in the performance of the grant. Operation NightCAP is an impaired driving prevention program that involves law enforcement saturation efforts throughout the state. These saturation efforts are coordinated by staff in each of the Minnesota State Patrol districts and include participation by state, county, and local law enforcement agencies. Saturation efforts are directed toward those counties that have the greatest number of alcohol-related serious and fatal crashes. The Police Department is also the "lead agency" for a $40,000 Safe & Sober Grant for fiscal year 2010. The Safe and Sober Grant is administered by the Golden Valley Police Department and implemented in partnership with the cities of Crystal, New Hope, and Robbinsdale. The Safe & Sober Program has no matching fund requirements to be incurred by the City. The City is responsible for operating costs including the maintenance and repair of squad cars used in the performance of the grant. The Safe & Sober Campaign's overtime grant project's over-riding goals are increasing passenger protection use and decreasing impaired driving. The project employs public awareness, public education, and enforcement efforts to accomplish these goals. The enforcement efforts are conducted in "waves" with each wave emphasizing a different traffic safety issue. Both the NightCAP and Safe & Sober Grants are recurring yearly grants that run through the State's fiscal year from October 1 through September 30 with occasional amendments when funding levels are increased. The grants require an annual contract along with a copy of the resolution/delegation of authority authorizing the signor to execute the grant. The resolution/delegation of authority can be written to cover a period for up to three years. Attachment Resolution Authorizing Execution of State of Minnesota Grant Contract for Operation NightCAP and Safe & Sober (1 page) Recommended Action Motion to adopt Resolution Authorizing Execution of State of Minnesota Grant Contract for Operation NightCAP and Safe & Sober. Resolution 09-59 November 17, 2009 Member introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING EXECUTION OF STATE OF MINNESOTA GRANT CONTRACT FOR OPERATION NIGHTCAP AND SAFE & SOBER WHEREAS, the Golden Valley Police Department was awarded the NightCAP grant by the Minnesota State Patrol; and WHEREAS, Operation NightCAP is an impaired driving prevention programs that involves law enforcement saturation efforts throughout the State that are coordinated by staff in each of the Minnesota State Patrol districts and includes participation by various law enforcement agencies WHEREAS, the Golden Valley Police Department was awarded a Safe & Sober grant by the Minnesota Department of Public Safety, Office of Traffic Safety; and WHEREAS, the Safe & Sober program seeks to increase compliance with traffic safety laws, with emphasis on driving while impaired and passenger protection by enhanced enforcement of those laws coupled with education and media relations. NOW, THEREFORE, BE IT RESOLVED, that the Golden Valley Police Department enter into a Grant Contract with the State of Minnesota, acting through its Commissioner of Public Safety, State Patrol Division for the period of October 1, 2009 to September 30, 2012. NOW, THEREFORE, BE IT RESOLVED, that the Golden Valley Police Department enter into an agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the period from October 1, 2009 to September 30, 2012. BE IT FURTHER RESOLVED that the Chief of Police of the City of Golden Valley is hereby authorized to execute such Grant Contracts, and amendments thereto, as are necessary to implement the programs entitled Operation NightCAP and Safe & Sober on behalf of the Golden Valley Police Department. BE IT FURTHER RESOLVED that the Chief of Police of the City of Golden Valley is hereby authorized to be the fiscal agent and administer the Safe & Sober grant on behalf of the Golden Valley Police Department. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. alley e randu Finance 763-593-8013/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting November 17,2009 Agenda Item 3. I. Receipt of October 2009 General Fund Budget Report Prepared By Sue Virnig, Finance Director Summary The monthly General Fund Budget Report provides a progress report on the General Fund operations for 2009. The revenues and expenditures show current month actual and year-to- date actual compared to the 2009 approved budget. The 2009 unallotment from the State is estimated at $344,470. The receipt of Market Value Homestead Credit (MVHC) will not take place in October and December. As of October 31,2009 the City is using $2,988,188 of fund balance to balance the budget. Attachments October 2009 General Fund Budget Report - unaudited (2 pages) Recommended Action Motion to receive and file the October 2009 General Fund Budget Report. City of Golden Valley Monthly Budget Report - General Fund October, 2009 (unaudited) Percentage Of Year Completed 83.00% Revenue: Over % 2009 Oct YTD (Under) of Budget Type Budget Actual Actual Budget Received Ad Valorem Taxes $11,796,685 8,465 $5,721,294 ($6,075,391 ) 48.50% (1) Licenses 151,425 1,918 177,174 $25,749 117.00% Permits 703,000 41,985 584,589 ($118,411 ) 83.16% Federal Grants 0 0 6,500 $6,500 State Aid 10,500 22,507 83,659 $73,159 796.75% (4) Hennepin County Aid 0 833 3,333 $3,333 (5) Charges For Services: General Government 36,020 13,370 43,623 $7,603 121.11% Public Safety 172,080 11 ,776 134,086 ($37,994) 77.92% Public Works 102,000 17,100 100,931 ($1,069) 98.95% Park & Rec 391,050 12,152 305,653 ($85,397) 78.16% Other Funds 1,187,000 25,397 915,170 ($271,830) 77.10% Fines & Forfeitures 280,000 14,486 159,997 ($120,003) 57.14% (2) Interest On Investments 230,000 0 0 ($230,000) 0.00% (3) Miscellaneous Revenue 210,940 3,057 212,511 $1,571 100.74% Transfers In 175,000 0 175,000 $0 100.00% TOTAL Revenue $15,445,700 $173,046 $8,623,520 ($6,822,180) 55.83% Notes: (1) This includes first half taxes and second half payment from the Humane Society. (2) Fines and Forfeitures includes through August. (3) Investments will be booked at year end. (4) Includes grant for Douglas Drive Corridor Study ($44,340). Percentage Of Year Completed 83% (unaudited) Expenditures: Over % 2009 October YTD (Under) Of Budget Division Budget Actual Actual Budget Expend. Council $333,565 31,891 255,239 ($78,326) 76.52% (5) City Manager 820,770 58,706 613,691 (207,079) 74.77% Admin. Services 1,555,470 85,772 1,185,219 (370,251) 76.20% Legal 115,000 13,940 93,641 (21,359) 81.43%(1) General Gov't. Bldgs. 602,500 26,380 368,722 (233,778) 61.20% Planning 356,490 41,296 317,090 (39,400) 88.95% Police 4,531,630 340,130 3,522,238 (1,009,392) 77.73% Fire and Inspections 1,549,690 124,801 1,235,736 (313,954) 79.74% (2) Public Works Admin. 312,430 22,837 253,612 (58,818) 81.17% Engineering 674,750 57,063 497,048 (177,702) 73.66% Streets 1,400,985 76,884 946,537 (454,448) 67.56% Community Center 77,125 3,589 39,951 (37,174) 51.80% Park & Rec. Admin. 642,845 45,792 503,677 (139,168) 78.35% Park Maintenance 976,035 68,321 714,672 (261,363) 73.22% Recreation Programs 432,680 16,542 320,489 (112,191) 74.07% Risk Management 248,765 61,706 254,176 5,411 102.18% (3) Transfers Out 814,970 0 489,970 (325,000) 60.12% (4) TOTAL Expenditures $15,445,700 $1,075,650 $11,611,708 ($3,833,992) 75.18% (1) This includes Sept ytd legal bill. (2) Paid on Call Firefighters are now being paid monthly versus semi-annually. (3) This includes all quarterly payments. (4) This expenditure was lowered due to the unallotment. (5) This amount includes services for YMCA and Home Free Shelter. alley M orandum Public Works 763-593-8030 I 763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting November 17, 2009 Agenda Item 3. J. Authorize Contract Extension with North American Cleaning Services Prepared By Jeannine Clancy, Director of Public Works AI Lundstrom, Environmental Coordinator Summary The City's contract for professional cleaning services with North American Cleaning ends December 31, 2009. The contract provisions allow for an extension to the contract term if desired by both parties. Furthermore, the provisions allow for an increase in an amount equal to the United States Consumer Price Index. North American Cleaning Services has requested a two-year extension with no increase in the original bid price. Staff has prepared a contract amendment, which extends the contract to December 31, 2011 for a total payment of services of $71, 984 per year. Attachments Amendment to Contract 04-01 between City of Golden Valley and North American Cleaning Services ( 1 page) Recommended Action Motion to approve Amendment to Contract 04-01 between City of Golden Valley and North American Cleaning Services. AMENDMENT Contract 04-1 between City of Golden Valley and North American Cleaning Services This amendment to Contract 04-1 is made this November 17, 2009, by and between the City of Golden Valley ("City") and North American Cleaning Services (''North American") to perform certain cleaning services for the City of Golden Valley. The original contract was for a period of two years from January 1,2004 through December 31,2005. The original contract was extended for a two year period of January 1, 2006 through December 31, 2007 and it was extendepa second time for a two year period of January 1, 2008 through December 31, 2009. The parties wish to extend the original contract for an additional two years from January 1,2010 through December 31, 2011 at the same total contract price per year as the previous years. NOW, THEREFORE, the parties hereto agree as follows: 1. Except to the extent modified by this Amendment, the contract between the City and North American for cleaning services (the "Contract") is hereby ratified in all respects. 2. The Contract is extended for an additional two year period from January 1, 2010 through December 31, 2011. 3. The total yearly payment for contract services shall be in the amount of $71,984.00 each year. 4. Attached hereto as Exhibit A is the original contract. IN WITNESS WHEREOF the parties sign below. CITY OF GOLDEN V ALLEY" NORTH AMERICAN CLEANING SERVICES Thomas Burt Its: Manager By~ ~/ Its: PR~9 /1G:"/Or- By G:\Bullding Maintenance\Cleaning Service\2010-11 Contract Amendment\201 0 2011 Amendment to cleaning contract.doc alley Me rand m Finance 763-593-8013/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting November 17,2009 Agenda Item 3. K. 1. Waiver of Public Hearing and Certification of Special Assessments - 2009(8) Driveways Prepared By Sue Virnig, Finance Director Summary Agreements have been signed with the property owners regarding total costs and waiving the public hearing pursuant to Minnesota Statutes 429.031. 8y adopting the resolution it allows the property owner to pay for their driveway improvement over time with their property taxes. This list is the final list for 2009 Driveway improvements. If not paid by December 31, it will not show up on their property taxes until 2011. Attachments List of Driveway Projects Assessed in 2009(8) (1 page) Resolution Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering Certification of Special Assessments on Driveways that Involve 2009(8) City Street Improvements (1 page) Recommended Action Motion to adopt Resolution Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering Certification of Special Assessments on Driveways that Involve 2009(8) City Street Improvements. 2009 PMP DRIVEW A YS-B Add ress 2018 Ordway 2030 Ordway 2035 Ordway 4820 Markay Ridge 4930 Markay Ridge 2141 Perry Ave. N. 2144 Regent Ave. N. 4960 Sorell Avenue 2120 Windsor Way 2224 Windsor Way Total 4,106.83 6,428.04 3,105.69 12,605.73 2,629.76 4,652.59 5,392.49 4,816.67 5,152.18 1,931.40 50,821.38 Resolution 09-60 November 17, 2009 Member introduced the following resolution and moved its adoption: RESOLUTION WAIVING THE PUBLIC HEARING PURSUANT TO MINNESOTA STATUTES 429.031 AND ORDERING CERTIFICATION OF SPECIAL ASSESSMENTS ON PRIVATE DRIVEWAYS THAT INVOLVE 2009(B) CITY STREET IMPROVEMENTS Project Years Interest Rate First Year Levy Total Assessed 2009(B) City 10 7% 2011 $50,821.38 Driveways 1. Each individual address (lots) will be assessed the full value of the signed contract with the homeowner for the various driveway improvement(s). 2. The proposed assessments are hereby adopted and confirmed as the proper assessments for each of said property respectively together with interest at the rate of seven (7) percent per annum accruing on the full amount thereof unpaid, shall be a lien concurrent with general taxes upon parcel and all thereof. The total amount of each such assessment not prepaid shall be payable in equal annual principal installments extending over a period of 10 years, as indicated in each case. 3. The first of said installments, together with interest on the entire assessment for the period of January 1, 2010 through December 31, 2011, will be payable with general taxes for the year of 2010, collectible in 2011, and one of each of the remaining installments, together with one year's interest on that and all other unpaid installments, will be paid with general taxes for each consecutive year thereafter unless the entire assessment is paid in full by December 31,2009. 4. The owner may payoff the assessment in full after December 31, 2009 with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 5. The City Clerk shall, as soon as may be, prepare and transmit to the County Auditor a certified duplicate of the assessment roll, with each installment and interest on each unpaid assessment set forth separately, to be extended upon the proper tax lists of the County and the County Auditor shall thereafter collect said assessment in the manner provided by law. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. .~ alley Me orand m Finance 763-593-8013/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting November 17, 2009 Agenda Item 3. K. 2. Waiver of Public Hearing and Certification of Special Assessments - 2009(8) Sanitary Sewer Repairs Prepared By Sue Virnig, Finance Director Summary Agreements have been signed with the property owners regarding total costs and waiving the public hearing pursuant to Minnesota Statutes 429.031. 8y adopting the resolution it allows the property owner to pay for their sanitary sewer repairs over time with their property taxes. This list is the final list for 2009 sanitary repairs. If not paid by December 31, it will not show up on their property taxes until 2011. Attachments List of Sanitary Sewer Repairs Assessed in 2009(8) (1 page) Resolution Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering Certification of Special Assessments on Sanitary Sewer Repairs that Involve 2009(8) City Street Improvements (1 page) Recommended Action Motion to adopt Resolution Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering Certification of Special Assessments on Sanitary Sewer Repairs that Involve 2009(8) City Street Improvements. A AF Address Total 1 2 3 4905 Bassett Creek Dr $3,683.31 4 4820 Markay Ridge $4,503.66 5 2154 Perry Avenue N. $10,420.83 6 2440 Perry Avenue N. $5,557.00 7 4960 Sorell Avenue $4,158.99 8 4820 Markay Ridge $4,503.66 9 2154 Perry Avenue N. $10,420.83 10 4960 Sorell Avenue $4,158.99 11 ---,-- ------~_.- 12 -~ $19,083.48 ----'---- 13 Resolution 09-61 November 17,2009 Member introduced the following resolution and moved its adoption: RESOLUTION WAIVING THE PUBLIC HEARING PURSUANT TO MINNESOTA STATUTES 429.031 AND ORDERING CERTIFICATION OF SPECIAL ASSESSMENTS ON PRIVATE SANITARY SEWER REPAIRS THAT INVOLVE 2009(B) CITY STREET IMPROVEMENTS Project Years Interest Rate First Year Levy Total Assessed 2009(B) 10 7% 2011 $19,173.48 Sanitary Sewer Repairs 1. Each individual address (lots) will be assessed the full value of the signed contract with the homeowner for the various driveway improvement(s). 2. The proposed assessments are hereby adopted and confirmed as the proper assessments for each of said property respectively together with interest at the rate of seven (7) percent per annum accruing on the full amount thereof unpaid, shall be a lien concurrent with general taxes upon parcel and all thereof. The total amount of each such assessment not prepaid shall be payable in equal annual principal installments extending over a period of 10 years, as indicated in each case. 3. The first of said installments, together with interest on the entire assessment for the period of January 1, 2010 through December 31, 2011, will be payable with general taxes for the year of 2010, collectible in 2011, and one of each of the remaining installments, together with one year's interest on that and all other unpaid installments, will be paid with general taxes for each consecutive year thereafter unless the entire assessment is paid in full by December 31,2009. 4. The owner may payoff the assessment in full after December 31,2009 with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 5. The City Clerk shall, as soon as may be, prepare and transmit to the County Auditor a certified duplicate of the assessment roll, with each installment and interest on each unpaid assessment set forth separately, to be extended upon the proper tax lists of the County and the County Auditor shall thereafter collect said assessment in the manner provided by law. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Hey Mem ra u Fire Department 763-593-8079 I 763-593-8098 (fax) Executive Summary for Action Golden Valley City Council Meeting November 17, 2009 Agenda Item 5. A. Second Consideration - Ordinance #424 - Adoption of Amended State Building Code - Incorporation of 2006 International Mechanical Code and Fuel Gas Code Prepared By Mark Kuhnly, Chief of Fire & Inspections Summary The State of Minnesota has adopted the 2006 International Mechanical Code and 2006 International Fuel Gas Code, replacing the previously adopted 2000 codes. The State of Minnesota adoption of the 2006 Code with Minnesota amendments was effective October 26, 2009. The 2006 Codes and amendments will be effective locally upon City Council adoption. Attachment Ordinance No. 424, Adoption of Amended State Building Code, Incorporation of 2006 International Mechanical Code and Fuel Gas Code with Minnesota Amendments (1 page) Recommended Action Motion to approve on Second Consideration, Ordinance No. 424, Adoption of Amended State Building Code, Incorporation of 2006 International Mechanical Code and Fuel Gas Code with Minnesota Amendments. ORDINANCE NO. 424, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Adopting the Amended State Building Code Incorporation of 2006 International Mechanical Code and Fuel Gas Code with Minnesota Amendments The City Council for the City of Golden Valley hereby ordains: Section 1. City Code Section 4.01, entitled "Building Code Adopted", is amended by deleting item 0, "1346 - Adoption of Minnesota State Mechanical Code composed of the 2000 International Mechanical Code and the 2000 International Fuel Gas Code with State Amendments" and replacing it with a new item 0, which reads "0. 1346 - Adoption of Minnesota State Mechanical Code composed of the 2006 International Mechanical Code and the 2006 International Fuel Gas Code with State Amendments." Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 4.99 entitled "Violation A Misdemeanor or Petty Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 3. This Ordinance shall take effect and be in force from and after its passage and publication. Adopted by the City Council this 17th day of November, 2009. IslLinda R. Loomis Linda R. Loomis, Mayor ATTEST: IslSusan M. VirniQ Susan M. Virnig, City Clerk alley Mem ra d m Planning 763-593-8095/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting November 17, 2009 Agenda Item 6. A. Authorization to Sign Amended PUD Permit - North Lilac Drive Addition PUD No. 42 - Amendment No.5 - 810 North Lilac Drive, Suite 120 Prepared By Mark Grimes, Director of Planning and Development Summary Wayne Dahl is the owner of Lot 1, Block 1, North Lilac Drive Addition, PUD No. 42. The owner of the other portion of the PUD (Lot 3, Block 1) is Endura Credit Union. The building on the lot owned by Mr. Dahl is a former motel that was converted to office space some 30 years ago. The building at 810 Lilac Drive consists of 41 small offices in a two level building. Thirty four of the offices have 390 square feet of floor space, 4 have 566 square feet of floor space and 2 have 693 square feet of floor space. There is one larger office that is at the far west end of the building (former garage space) that has 1,400 square feet of floor space. It appears that most of the tenants have one or two occupants. Suite 120 is occupied LuLu's Webtique and is 566 square feet in area. The owners of LuLu's are Kathie Bortnem and Laurie Schaust. They have requested a minor amendment to PUD No. 42 in order to allow retail sales on Saturday and Sunday the last two weekends of every month. The hours would be from 10 am to 5 pm. They have submitted a letter describing their business. The business website is www.luluswebtique.com. They have indicated to me that they do not expect a large volume of traffic to their suite. Since the suite is only 566 square feet in area, there is a limit on how much business can be done due to the small size of the space. They have indicated that on weekends there is very little traffic in and out of the parking lot serving the building. Suite 120 is on the first level next to the converted garage with parking right in front of their door. I have attached a copy of the site plan showing the location of Suite 120 and the available parking. (There are approximately 65 parking spacing for the 810 N. Lilac Drive North building.) The existing PUD permit states that both buildings within the PUD are to be used for office space. At this time, LuLu's is used as the office for their business. They do allow customers to come to the office on an appointment basis to view some of the items that they have for sale. Staff believes that this request to do retail sales four weekend days a month in Suite 120 is acceptable. There is adequate parking on the site during the weekends. (I have been on the site during several weekday mornings and find the parking lot to be less than half full.) The weekend sales in this small space (only about 3.2% of the total space (approximately 18,000 square feet) in the 810 Lilac Drive North building) will not change the character of the building. Also, the small amount of traffic that would be created by the retail business on weekends would have a minimal effect on traffic movements in the area. The PUD chapter of the zoning code outlines the process for amending a PUD. Minor amendments do not require a review or public hearing by the Planning Commission. The City Council hears the request without a public hearing and makes the decision by simple majority vote. The City Council could refer this matter to the Planning Commission for their input. In order to qualify as a minor amendment, the proposed amendment shall not: 1. Eliminate, diminish or be disruptive to the preservation and protection of sensitive site features. 2. Eliminate, diminish or compromise the high quality of site planning, design, landscaping or building materials. 3. Alter significantly the location of buildings, parking areas or roads. 4. Increase the gross floor area of non-residential buildings by more than 3%. 5. Increase the number of stories of any building. 6. Decrease the amount of open space. 7. Create non-compliance with any special condition attached to the final PUD plan. In this case, the staff believes that the amendment to permit the limited retail sales in Suite 120 of the building at 810 North Lilac Drive North may be considered as a minor amendment. Attachments Location Map ( 1 page) Site Map (1 page) Letter from Kathie Bortnem and Laurie Schaust, co-owners of LuLu's Webtique (1 page) Amended PUD Permit for North Lilac Drive Addition PUD No. 42, Amendment NO.5 (4 pages) Recommended Action Motion to authorize the Mayor and City Manager to sign the amended PUD Permit for North Lilac Drive Addition PUD No. 42, Amendment No.5, 810 North Lilac Drive, Suite 120, including the following conditions: 1. Within Suite 120, limited retail sales of new and used clothes and fashion accessories may occur on a total of four days per month and only on Saturdays or Sundays. 2. The sales hours shall be limited to 9 am to 6 pm. All necessary building permits required by the City shall be applied for and issued prior to using Suite 120 for retail sales. 3. There shall be no outside signage or display for the business other than on the door of Suite 120. '" '- I PHOENlX ST 1200 1201 1140 1141 IUD 1131 ~ 1130 1120 1121 1120 ; Z 1101'1 5221 1041 i 8 1030 1(131 )> ~ Z 1020 1001 ----- ~/~ Chit:ago I!ond ~ 95D ----- ~ am.aro:> 6210 o III == ~ l5 i ffm CD Vl 600W ID3 ~&mf 5li16 5li12 ,,' #..". +~'I/I O~ n Lilac Pond LJ HIGHWA Y 5S OLSON MEMOIUAL HWv T?i~~ ~o'k~ \Lp ~:.:'Q:1;l:;.yJ '~,:" 1\"':'(\1$ c~;~:".'9~li ~'Cf ...O:J;;$ GI!t2l)'S ;;;;;;;;;; LIllie OltN .. .. ..... .. ... VArnS21;~~~ I t N WEB T I Q U E™ October 26, 2009 Mark Grimes Community Development Director City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 SUBJECT: Application for a Minor Amendment to PUD No. 42, 810 N. Lilac Drive, Suite 120 Dear Mr. Grimes: We are applying for a minor amendment to allow limited retail sales. Our business, Lulu's Webtique, is an online store selling new and gently used clothes and accessories. Currently, we sell on the Internet and on-site through private appointments. We are requesting that the City amend PUD No. 42 to allow us to be open on Saturday and Sunday the last two weekends of every month. Hours would be from 10:00 AM to 5:00 PM. Allowing this amendment would not result in any alterations to the building, building site or to existing signage. There is ample parking on site and other tenants in the building are generally closed on weekends. In the highly unlikely event that additional parking would ever be needed, parking is also available in the adjacent MRI lot, which is under the same ownership as our site. We estimate that no more than a handful of cars would be in our lot at anyone time. Bathroom facilities are located in suite. We are not the only retail use in the immediate area. There is a used car dealership across the street and a credit union next door. The adjacent MRI facility is a quasi-retail use. The owner of the building and the associated management company along with neighbors in the building support this application. We look forward to the City's review and would be happy to answer any questions you may have about our business or our request. S\ncerelY'/~. ~ Kathie Bortnem and Laurie Schaust Co-owners, Lulu's Webtique Amendment No. 5 North Lilac Drive Addition, P.U.D. No. 42 City Council Approval: June 23, 1998 Amendment Nos. 3 and 4 City Council Approval: July 1, 2008 Amendment NO.5 City Council Approval: November 17, 2009 City of Golden Valley, Minnesota Use Permit for Planned Unit Development Project Name: North Lilac Drive Addition, P.U.D. No. 42 Location: 810 and 820 North Lilac Drive, Golden Valley, Minnesota Legal Description: Lots 1 and 3, Block 1 and Outlot B, North Lilac Drive Addition P.U.D. No. 42, according to the recorded plat thereof Applicant: Endura Credit Union (Lot 1, Block 1) Wayne E. Dahl (Lot 3, Block 1) Address: 810 Lilac Drive North, Golden Valley, MN 55422 and 820 Lilac Drive North, Golden Valley, MN 55422 Owner: Endura Credit Union (Lot 1, Block 1) Wayne E. Dahl (Lot 3, Block 1) Address: 810 Lilac Drive North, Golden Valley, MN 55422 and 820 Lilac Drive North, Golden Valley, MN 55422 Zoning District: Business and Professional Offices Permitted Uses: Office Components: A. Land Use Component: 1. The Site Plan prepared by The Design Partnership, Ltd. and dated 5/27/98 shall become a part of the PUD approval. The First and Second Floor Plans, prepared by The Design Partnership, Ltd. and dated 5/27/98 shall also become a part of the approval. The Building Elevation Plans, dated 5/27/98 and the Photometries Plan dated 5/11/98 both prepared by The Design Partnership, Ltd. shall become a part of the approval. The Site Plan for Lot 3, Block 1, North Lilac Drive Addition, P.U.D. No. 42 (existing office condominium) dated 1/25/84 and prepared by the Builders Studio shall become a part of the approval. The Site Plans for Lot 1, Block 1, North Lilac Addition, P.U.D. No. 42 prepared by HTG Architects and dated 6/3/08 shall become a part of the PUD approval (illustrates revisions to original site plan prepared by The Design Partnership, Ltd. and dated 5/27/98 to allow reduction in parking and drive-thru lane for Endura Credit Union). These plans shall be kept in the official City files on North Lilac Drive Addition, P.U.D. No. 42 Page 2 P.U.D. No. 42 and these site and building plans shall be noted by City staff as the plans submitted as part of the amended General Plan approval. 2. The two buildings in the PUD shall be used only for office space as indicated on the site plans. 3. The new building on the north lot shall be constructed as per the site plan and building elevations that are attached. 4. All outside lighting for parking or storage areas shall be as per the attached Photometries Plan. Any changes to outside lighting must be approved by the Chief of Fire and Inspections. The Chief shall have the right to modify any lighting. 5. All signage on the site must meet the requirements of a building in the Business and Professional Office Zoning District. 6. Landscaping for the north lot shall be completed as shown on the attached Landscape Plan dated 5/8/98 and prepared by The Design Partnership. Landscaping on the south lot shall be consistent with the Landscape Plan dated 1/25/84 and prepared by the Builders Studio. The plan shall be submitted to the Building Board of Review for review and approval. The Building Board of Review may make improvements and enhancements to this Landscape Plan. The final Landscape Plan for the north lot approved by the Building Board of Review shall become a part of the General Plan approval. 7. Amendment NO.3 allows for the construction of a credit union drive thru lane with a kiosk. 8. Amendment NO.4 allows the existing 1600 square foot garage to be converted to office space. 9. Amendment NO.5 allows limited retail sales in suite 120 subiect to the followinQ conditions: 1. Within Suite 120. limited retail sales of new and used clothes and fashion accessories may occur on a total of four days per month and only on Saturdays or Sundays. 2. The sales hours shall be limited to 9 am to 6 pm. All necessary buildinQ permits required by the City of Golden Valley shall be applied for and issued prior to usinQ Suite 120 for retail sales. 3. There shall be no outside siQnaQe or display for the business other than on the door of Suite 120. B. Circulation Component: 1. Access drives, parking and walkways shall be constructed and maintained as per the site plan. North Lilac Drive Addition, P.U.D. No. 42 Page 3 2. If the Chief of Fire and Inspections determines that additional parking is needed for the north lot, the owner shall be required to construct the "proof of parking" spaces marked on the site plan for the north lot. Amendment NO.3 allows there to be 106 parking spaces at 820 Lilac Dr. N. Amendment NO.4 allows there to be 64 parking spaces at 810 Lilac Drive North. 3. If required by the City Manager, the owner shall dedicate to the City or other public agency, an easement for trail purposes as herein described: That part of Lot 1, Block 1, Golden Valley Office Center P.U.D. No. 42, according to said plat on file and of record in the office of the County Recorder, Hennepin County, Minnesota, which lies Northerly of the following described line: Commencing at the Northeast corner of said Lot 1; thence South, an assumed bearing along the East line of said Lot 1, a distance of 12 feet to the actual point of beginning of said line to be hereinafter described; thence North 88 degrees 59 minutes thence North 80 degrees 24 minutes 41 seconds West, parallel with said North line of Lot 1, a distance of 112.43 feet to the Westerly line of said Lot 1 and there terminating. 4. Fire lanes shall be posted as recommended by the City Fire Marshall. C. Subdivision 1. The applicant shall file the final plat of "Golden Valley Office Center P.U.D. No. 42" with Hennepin County prior to the issuance of any building permits related to building on the north lot. The applicant shall give the City proof of such filing. 2. The plan name shall include "P.U.D. No. 42". 3. The final plat shall be filed within six (6) months after the date of the Council action giving final approval to the P.U.D. Permit or the P.U.D. Permit shall become void. 4. The south lot shall remain as Lot 3, Block 1, North Lilac Drive Addition P.U.D. No. 42. D. Population Component: 1. There shall be no residential use in any buildings within this P.U.D. 2. Provision shall be made for handicapped access as required by the Minnesota Building Code. E. Services and Facilities Component: 1. The Grading and Erosion Control Plan dated 5/28/98 and prepared by Howard R. Green company shall become a part of this permit. 2. The Preliminary Utility Plan dated 5/28/98 and prepared by Howard R. Green Company shall become a part of this permit. 3. Any new sewer and water connections shall conform to the City's utility standards. North Lilac Drive Addition, P.U.D. No. 42 Page 4 4. All utility, grading, and site work shall be done to the satisfaction of the city Engineer and the Chief of Fire and Inspections. The City Engineer shall approve any changes to the plans. 5. A fire suppression sprinkler system shall be installed in the existing building on Lot 3, Block 1, North Lilac Drive Addition, P.U.D. No. 42. This work shall be completed within six months of the approval of this permit. The City Fire Marshall must approve the fire suppression system. It is hereby understood and agreed that this amended Use Permit is a part of the City Council approvals granted on June 23,1998, July 1, 2008 and November 17. 2009. Any changes to the P.U.D. Permit for the North Lilac Drive Addition, P.U.D. No. 42 shall require an additional amendment. ENDURA CREDIT UNION Witness: By: Title: Date: WAYNE E. DAHL Witness: By: Title: Date: CITY OF GOLDEN VALLEY Witness: By: Linda R. Loomis, Mayor Date: Witness: By: Thomas D. Burt, City Manager Date: Warning: This permit does not exempt you from all other City Code provisions, regulations and ordinances. Hey M ndum Finance 763-593-8013/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting November 17, 2009 Agenda Item 6. B. First Consideration - Ordinance #425 - Establishing A 2010 Master Fee Schedule Prepared By Sue Virnig, Finance Director Summary Staff has reviewed the current master fee schedule for the City and is recommending the Council adopt the 2010 Master Fee Schedule. The schedule shows both 2009 and 2010 fees except for the 2010 Special Assessments. Any difference in rates is shown in bold type or crossed out. The utility rates will be effective for any billing after April 1, 2010. The cigarette license fee will be heard on December 1 and December 15 due to the 30 day notice requirement. Attachments Ordinance #425, Establishing A 2010 Master Fee Schedule (16 pages) Recommended Action Motion to adopt on First Consideration, Ordinance #425, Establishing A 2010 Master Fee Schedule. ORDINANCE NO. 425, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Establishing A 2010 Master Fee Schedule The City Council for the City of Golden Valley hereby ordains: Section 1. The City Code requires that certain fees for City services and licenses be established from time to time by the City Council. Section 2. The Master Fee Schedule attached hereto as Exhibit A is hereby adopted as the city's fee schedule effective January 1, 2010, unless otherwise noted and shall be added to Chapter 25 of the City Code. Section 3. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" is hereby adopted in its entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this day of December, 2009. IslLinda R. Loomis Linda R. Loomis, Mayor ATTEST: IslslSusan M. Virniq Susan M. Virnig, City Clerk City of Golden Valley 2010 Master Fee Schedule - Exhibit A Ip~rfuit$ Building & Fire Permit Fees based on fee schedule below. Mandatory State Surcharge: per permit is a minimum of .50 and when a permit fee is over $1,000 in value the state surcharge is .0005 times the permit value. Surcharge is remitted to MN State Treasurer. Permit Cancellation Policy: 80% of the permit fee will be returned upon written notice of cancellation. If job has been started no refund will be made. No surcharge or plan review fees will be returned (includes the fees for grading, drainage, erosion control, ROWand tree preservation permits). Building/Fire/Commercial Mechanical Plan Review Fee - 65% of the permit fee (no surcharge) Administrative Seasonal, Farm Produce, Christmas Tree Sales, etc in Commercial Zoning District Fire Alarm System (New Installation or Alteration of Existing) Up to the 1st $1,200 in value Over $1,200 value - use fire suppression fee Fire Commercial Cooking Ventilation Systems Inspection Re-inspection Fire Pumps Fire Suppression & Special Fire Suppression Systems: FM 200 system, C02 systems, spray booths, kitchen extinguisher systems, hoods, etc. Total valuation based on below fee schedule: Value Range 2004 LMC/AMM Recommendation $150 $500 $25.00 $501 $2,000 $25.00 for the first $500 $3.25/ additional $100 $2,001 $25,000 $73.50 for the first $2,000 $14.75/ additional $1,000 $25,001 $50,000 $415.75 for the first $25,000 $10.75/ additional $1,000 $50,001 $100,000 $682.50 for the first $50,000 $7.50/ additional $1,000 $100,001 $500,000 $1,053.50 for the first $100,000 $6.00/ additional $1,000 $500,001 $1,000,000 $3,427.75 for the first $500,000 $5.00/ additional $1,000 $1,000,001 and up $5,945.25 for the first $1,000,000 $4.00/ additional $1,000 2009 Fee 75.00 50.00 50.00 75.00 75.00 No change 2010 Fee I 75.00 50.00 50.00 75.00 75.00 No change City of Golden Valley 2010 Master Fee Schedule - Exhibit A I P~l'ltlits-contil'lll~d Fireworks/Pyrotechnic Special Effects Permit requires rental of fire engine and crew for stand-by at display Grading, Drainage & Erosion Control House/Building Moving Demolition Mechanical: HVAC, Gas Piping, Refrigeration and Fireplace (Includes all types of fireplaces - masonry, gas, gas log, gas insert, etc.) Value Permit charge $0- $999 $15.00 $1,001- $5,000 $31.50 +2.60% over $1000 $5,001- $10,000 $135.50 + 2.15% over $5000 $10,001- $25,000 $243.00 + 1.85% over $10,000 $25,001- $50,000 $520.50 + 1.65% over $25,000 $50,001- over $933.00 + 1.30% over $50,000 Parade/Special Event Petroleum Tanks Installation - per dispenser Installation - per tank Piping associated with tanks Removal - per tank Temporary lP Tank (per site) Plumbing and Piping Fixtures Includes hydraulic sewer valves, rain water leaders, and alteration to existing systems. Value Permit charge $0- $999 $15.00 $1,001- $5,000 $31.50 + 2.60% over $1000 $5,001- $10,000 $135.50 + 2.15% over $5000 $10,001- $25,000 $243.00 + 1.85% over $10,000 $25,001- $50,000 $520.50 + 1.65% over $25,000 $50,001- over $933.00 + 1.30% over $50,000 Right Of Way Obstruction Permit per obstruction (includes courtesy benches) In Boulevard Excavation Permit per opening In Street Excavation Permit per opening Overhead or Trenching Utility minimum over one mile Pavement excavation fee per mile Native Vegetation landscape Permit 2 2009 Fee 100.00 100.00 300.00 300.00 25.00 25.00 25.00 75.00 60.00 75.00 50.00 25.00 100.00 100.00 150.00 100.00 500.00 150.00 2010 Fee I 100.00 100.00 300.00 300.00 25.00 25.00 25.00 75.00 60.00 75.00 75.00 25.00 100.00 100.00 150.00 100.00 500.00 150.00 100.00 City of Golden Valley 2010 Master Fee Schedule - Exhibit A 2009 2010 I Fee Fee 50.00 50.00 +2.75/sq ft +2.75/sq ft over 18 sq ft over 18 sq ft 50.00 50.00 20.00 20.00 100.00 100.00 100.00 100.00 200.00 200.00 300.00 300.00 50.00 50.00 100.00 100.00 150.00 150.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 IPermits - continued Sign Permit Base fee Area fee (per sq ft of sign area) Temporary Sign Standpipe Installation of each standpipe (up to 5 floors) Each additional floor Temporary Certificate of Occupancy Partial Certificate of Occupancy Temporary Certificate of Occupancy Extension of Temporary Certificate of Occupancy Penalty for expired Temporary Certificate of Occupancy Tent/Canopy Inspections - required for tents exceeding 200 sq ft and canopies exceeding 400 sq ft (per site) Tree Preservation Permit Tree Preservation Mitigation Permit - per caliper inch Utility Permits Water Meter Permit Water Tapping Permit Water Cut-off Permit Sewer Permit (connection) Sewer Repair Permit Sewer Cut-off Permit 3 City of Golden Valley 2010 Master Fee Schedule - Exhibit A Auctioning Auctioneers do not need to be licensed in the City of Golden Valley. However, they have to show us a copy of a license or bond from the county or state and provide us a letter on the date, time and place of the auction. Contractors - Heating, Ventilation, Air Cond and Refrigeration Dog Kennel- per kennel Entertainment Amusement and Shows (movies - per screen; caravans, circuses, amusement rides) Bowling Alley (each lane) Dancing & Entertainment Pinball Machine, Video Game or Pool Table each location each device Fireworks Retail consumer fireworks that sell other items Retail consumer fireworks, retailers that sell only fireworks Garbage Haulers - per vehicle (See also Recylcing Haulers) Gasoline Stations First nozzle Each additional nozzle Lawful Gambling License First year Renewal after 1st year Liquor License Application Packet 1-Apr 75.00 75.00 1-Apr 200.00 200.00 1-Apr 50.00 50.00 1-Apr 15.00 15.00 1-Apr 375.00 375.00 1-Apr 15.00 15.00 1-Apr 15.00 15.00 1-May 100.00 100.00 1-May 350.00 350.00 1-Jun 50.00 50.00 1-Apr 55.00 15.00 55.00 15.00 1-Jan 250.00 100.00 250.00 100.00 20.00 20.00 Liquor - Investigation Fee (Liquor On-sale, Off-sale, and Sunday sale and Wine) new applicant $500.00 non-refundable administrative fee plus actual costs for investigation Liquor - Miscellaneous Change thru the year Liquor On, Off and Sunday Sale and Wine (renewal or mise changes) 4 3,000.00 3,000.00 per change 100.00 100.00 City of Golden Valley 2010 Master Fee Schedule - Exhibit A Rel1eWalDate Liquor License (State law) Sunday sale Off-sale On-sale Wine On-sale Club 340A.408 1-Jul 1-Jul 1-Jut 1-Jul 1-Jul up to 200 members 200-500 members 501-1,000 members 1,001-2,000 members 2001-4000 members 4001-6000 members Over 6000 members Liquor - Non-Intoxicating Malt (On-sale) (This fee is not charged to applicants holding a wine license and renewed at the time of the wine license renewal date) 1-Apr Liquor - Non-Intoxicating Malt (Off-sale) 1-Apr Massage Therapist - Individual Certificate (each individual/person) Investigation fee 1-Jan Massage Therapist Premise License Operating location Investigation fee 1-Jan New/Used Vehicle Sales l-Sep Peddlers and Solicitors 1st person Each additional person (up to a max fee of $50.00 per time) 1-Jul Pawnbroker and Precious Metal Dealer location Dealer Investigation Fee $500.00 non-refundable administrative fee plus actual costs for investigation 1-Jan 1-Jan Recycling Haulers (Multi Family Apartment) - per vehicle 1-Jan 5 2010 200.00 200.00 200.00 200.00 8,000.00 8,000.00 2,000.00 2,000.00 300.00 300.00 500.00 500.00 650.00 650.00 800.00 800.00 1,000.00 1,000.00 2,000.00 2,000.00 3,000.00 3,000.00 500.00 500.00 150.00 150.00 50.00 100.00 50.00 100.00 500.00 200.00 500.00 200.00 400.00 400.00 30.00 5.00 30.00 5.00 5,000.00 400.00 3,000.00 5,000.00 400.00 3,000.00 50.00 50.00 City of Golden Valley 2010 Master Fee Schedule - Exhibit A Rental Dwelling License Single Family Dwellings One Unit Dwelling Re-inspection Additional Unit Inspections license Transfer Inspection Appeal Filing Fee 1-Jul 100.00 100.00 50.00 50.00 25.00 Twin Homes & Duplexes Re-inspection (per unit/per address) Additional Inspections (per unit/per address) 1-May 100.00 100.00 50.00 Condominiums & Townhomes Re-inspection (per unit/per address) Additional Inspections (per unit/per address) 100.00 100.00 50.00 1-Sep Group Homes I homes with services Re-inspection (per unit/per address) Additional Inspections (per unit/per address) 1-Nov 100.00 100.00 50.00 Multiple Unit Dwelling (3 or more units) per building Re-inspection (per building/per address) license Transfer (pro rate) 100.00 100.00 50.00 1-Mar minimum Star Program Fees (Based on participation level) Non-Participant Levell Level 2 Level 3 Level 4 $20/unit $10/unit $8/unit $4/unit SO/unit Administrative Citations on (all) Rental Dwellings 1st citation 2nd citation 3rd citation 4th citation and subsequent violations in 12 month period 100.00 250.00 500.00 500.00 Sexually Oriented Business license Fee (operating location) 1-Jan Investigation Fee $500.00 non-refundable administrative fee plus actual costs for investigation 5,000.00 3,000.00 6 100.00 100.00 50.00 50.00 25.00 100.00 100.00 50.00 100.00 100.00 50.00 100.00 100.00 50.00 100.00 100.00 50.00 $20/unit $10/unit $8/unit $4/unit SO/unit 100.00 250.00 500.00 500.00 5,000.00 3,000.00 City of Golden Valley 2010 Master Fee Schedule - Exhibit A Residential/Single Family/Duplex, per dwelling unit on local street Multi Unit Residential (more than 2 dwelling units) on local street Residential/Single Family/Duplex, per dwelling unit on state aid street Multi Unit Residential (more than 2 dwelling units) on state aid street Other Zonings, local Streets Other Zonings, State Aid Streets Administrative Fee for Driveways and/or Sanitary Sewer repairs (Seven percent of total or maximum fee -whichever lessor) low Income level for Senior/Retired due to Disability Deferral 4,900.00 69.36/ft 1,225.00 74. 28/ft 83.39/ft 90. 19/ft $215/maximum $250/maximum 2009 HUD limits l,...,iscellalleoIlSFee.s . Address Change Administrative Citations - Non Rental Housing 1st Citation 2nd Citation 3rd Citation 4th Citation and subsequent violations in 12 month period 50.00 100.00 250.00 500.00 500.00 Alarm System - False Alarms (12 month period beginning March 1 of each year upon given notice) 1-3 false alarms No charge 4-10 false alarms 100.00 11-15 false alarms 150.00 16 or more false alarms 200.00 Animal Control Dog license Duplicate Dog license Impound Fee for dogs Boarding Fee for dogs and cats per day (7 day maximum) Dangerous Dog license Building Plan/Storage Retrieval Certification Fee (Special Assessment) City Cemetery Cemetery Plot Open/Close Fee: Crematory (up to 2 per lot) Burial 7 6.00 5.00 50.00 20.00 50.00 30.00 500.00 200.00 each 750.00 50.00 100.00 250.00 500.00 500.00 No charge 100.00 150.00 200.00 6.00 5.00 50.00 20.00 250.00 50.00 30.00 500.00 200.00 each 750.00 City of Golden Valley 2010 Master Fee Schedule - Exhibit A 2009 Fee Documents Address Map As-builts, Plats per page City Budget City Capital Improvement Program City Code Full book in binder Updates Zoning Chapters Only City Maps: Color (81/2 x 11 or llX17) Color (larger than 11X17) B/W (8 1/2 x 11 or 11 x 17) B/W (larger than 11 x 17) Comprehensive Plan Surface Water Management Plan Water Supply Plan Comprehensive Plan Map Computer Plots per ft Copies of any black and white, letter or legal size documents of 100 or fewer pages (Minnesota Rules, part 1205.0300, subpart 4.) Copies of any color, letter or legal size documents Digital Format Aerial photography Aerial topography Special Assessment Search (non-owner) Video Tape Reproduction (per tape + shipping) Zoning Map (24 X 36) 2010 Fee 10.00 10.00 6.00 6.00 10.00 10.00 10.00 10.00 200.00 200.00 15/each 15/each 10.00 10.00 4.00 4.00 10.00 10.00 1.00 1.00 5.00 5.00 120.00 120.00 120.00 120.00 10.00 10.00 5.oo/full sheet 5.00/full sheet .25/pg .25/pg .33/page .25 for 8.5X12 time & material time & material 15.00 20.00 10.00 Dog Owner's list 25.00 Equipment Charge per hour Fire Engine (includes personnel) Fire Aerial Truck (includes personnel) Police and Fire Rescue Truck (includes personnel) Utility Vehicle (includes personnel) Squad Car (includes personnel) Heavy (motor grader, front end loader, 360 Backhoe, Pickup sweeper, sewer camera, truck, sewer jet, vac all, aerial truck) does not include personnel costs Medium (dump truck, water truck, tractor backhoe, utility tractor/ accessory, 15 ft cut lawn mower, brush chipper, asphalt roller) does not include personnel costs Light (truck - one ton and under, air compressor, water pump, generator, steamer, asphalt/saw, concrete, cable tracer, sewer rodder) does not include personnel costs 250.00 350.00 250.00 100.00 100.00 125.00 80.00 45.00 Filing Fee (Administrative Citation Appeal) per violation 25.00 8 .33/page .25 for 8.5X12 time & material time & material 15.00 20.00 10.00 25.00 250.00 350.00 250.00 100.00 100.00 125.00 80.00 45.00 25.00 City of Golden Valley 2010 Master Fee Schedule - Exhibit A 2010 Fee Fingerprinting Golden Valley Resident Anyone employed in GV First card Additional cards each 10.00 25.00 10.00 25.00 SECOND OR MORE VIOLATIONS IN ONE SEASON Vacant land - 1 hour minimum - Occupied/unoccupied residential/commercial property - 3 hour minimum cost of cost of removal + 20% removal + 20% 2.00 2.00 5.00 5.00 200.00 200.00 1000.00 1000.00 250.00 250.00 75/hour 75/hour 25/hour 25/hour 125/ hI' 125/ hI' 125/ hI' 125/ hI' 250/ hI' 250/ hI' 250/ hI' 250/ hI' Forced Tree Removal Hydrant Meter Rental Residential (per day + consumption) Commercial (per day + consumption) Deposit (residential) Deposit (commercial) Nuisance Service Call Fee (after three calls) Personnel Off Duty Police Officer (minimum applies as determined by City Manager/designee) Firefighters, lieutenants, Captains, & Assistant Chiefs Weed Eradication/Lawn mowing - per hour (see minimums) Vacant land - 1 hour minimum Occupied/unoccupied residential/commercial property - 3 hour minimum I PI~l\ning&Z()r\il\g Fe~$ Conditional Use Items Conditional Use Permit Amendment to Conditional Use Permit Extension for Conditional Use Permit Planned Unit Development Preliminary Design Plan Final Plan of Development Extension of Planned Unit Development Minor Amendments 400.00 400.00 300.00 300.00 125.00 500.00 500.00 75.00 75.00 25.00 25.00 1% of land 1% of Land Market Value Market Value 400.00 400.00 400.00 400.00 150.00 250.00 Easement Vacation (each request) Flood Control Management (Special Permit) Floodplain Search Letter Park Dedication Fees (per Minnesota Statute 462.358) 9 City of Golden Valley 2010 Master Fee Schedule - Exhibit A 2009 Fee 2010 Fee I Plallning& ZOllillg Fees- continued Rezoning 500.00 Subdivision Extension to Submit Final Plat 400.00 Subdivision - Minor Extension to Submit Final Plat 250.00 Variance from City Code - Zoning Chapters Single family residential Extension All others Extension 125.00 225.00 Wetland Management (plus professional fees if necessary) 75.00 Zoning Examination Letter 75.00 Temporary Retail Sales in Industrial Zone (for each sale, up to five days) 150.00 500.00 400.00 125.00 250.00 125.00 125.00 125.00 225.00 125.00 75.00 75.00 150.00 I OtilltyFees..... 250.00 250.00 750.00 750.00 100.00 100.00 375.00 375.00 50.00 50.00 100.00 100.00 At cost +20% At cost +20% Driveway Covers - Replace 90.00 Meter Testing (to be returned if meter is in error of 5% or more of read) 50.00 Sanitary Sewer Inspections and Compliance Fees (Ordinance No. 352) Noncompliant discharge into sanitary sewer(or refuse inspection) Single Family Residential Non Single Family Residential 500/ month 1000/ month Application fee for noncompliant winter discharge into sanitary sewer 250.00 Application fee for certificate of sewer regulations compliance Single Family Residential Non Single Family Residential Fee to review residential video record completed by private licensed plumber Fee to review non-residential video record completed by private licensed plumber Water on/off per each event (additional charge for call in and overtime) Utility - Manual Read of Water/Sewer Meter Water Meter and Parts (All) 10 90.00 50.00 500 / month 1000/ month 250.00 City of Golden Valley 2010 Master Fee Schedule - Exhibit A 2009 Fee 2010 Fee Regulation Course 18 Hole Non-patron 18 Hole Patron 18 Hole Sr Patron 18 Hole Non-patron Senior Rate 18 Hole Non-patron league 18 Tournament 9 Hole Non-patron 9 Hole Patron 9 Hole Sr Patron 9 Hole Non-patron Senior 9 Hole Non-patron league 9 Hole Tournament 2nd Nine Non-patron 2nd Nine Patron Sunrise/Sunset Rate Twilight Non-patron Twilight Patron Junior Rate (patron/Non/patron) 18 Hole Sr Patron "Special" Monday-Tuesday before 1 pm 9 Hole Sr Patron "Special" Monday-Tuesday 35.00 28.00 25.00 28.00 35.00 35.00 19.00 16.00 14.50 16.00 19.00 20.00 16.00 12.00 15.00 19.00 16.00 20.50/11.50 23.00 14.00 Par 3 Course 9 Hole Non-patron 9 Hole patron 9 Hole Sr Patron 9 Hole Non-patron Senior Rate 9 Hole league 9 Hole Tournament 9 Hole Junior Rate Junior Punch Card 9 Hole Sr Patron Special 2nd 9 Par 3 12.50 9.00 8.50 9.00 12.50 12.50 8.00 80.00 8.50 7.50 Patron Cards Resident Adult Patron Non-resident Adult Patron Resident Senior Patron (age 62+) Non-resident Senior Patron (age 62+) ResidentJunior Patron (17 yrs & under) Non-resident Junior (17 yrs & under) 75.00/70.00 115.00/110.00 45.00/40.00 80.00/75.00 35.00/30.00 40.00/35.00 Driving Range Warm Up Bucket Small Bucket large Bucket 10 Bucket Punch Pass large Patron Bucket 3.00 5.00 7.00 57.00 5.00 11 35.00 28.00 25.00 28.00 35.00 35.00 19.00 16.00 14.50 16.00 19.00 20.00 16.00 12.00 15.00 19.00 16.00 20.50/11.50 23.00 14.00 12.50 9.00 8.50 9.00 12.50 12.50 8.00 80.00 8.50 7.50 75.00/70.00 115.00/110.00 45.00/40.00 80.00/75.00 35.00/30.00 40.00/35.00 3.00 5.00 7.00 57.00 5.00 City of Golden Valley 2010 Master Fee Schedule - Exhibit A 2009 Fee 2010 Fee Br()QkvieW GolfCQursie RatE!s -c()ntinued 29.00 30.00 36.00 30.00 21.00 19.00 17.50 N/A 19.00 19.00 12.50 N/A 15.00 15.00 5.00 5.00 4.00 4.00 14.00/9.00 14.00/9.00 24.00 24.00 16.00 16.00 18.00 20.00 10.00 10.00 10.00 10.00 20.00 20.00 1.00 1.00 2.00 2.00 Cart Rates 18 Hole Power Cart 18 Hole Tournament Cart 9 Hole Tournament Cart 18 Hole Single Rider Cart 9 Hole Power Cart 9 Hole Single Rider Cart 9 Hole Par 3 Power Cart Pull Cart/Regulation Course Pull Cart/Par 3 Course Trailer fee/Use of personal power cart 18 Hole Sr Patron Cart Special 9 Hole Sr Patron Cart Special Club Rentals 18 Hole full rental- Regulation 9 Hole full rental - Regulation 9 hole Par 3 half rental Locker Rental Season Daily Towel fee Miscellaneous Fees USGA Handicap Service MGA Non-patron Patron Annual No Show Fee 40.00 40.00 24.00 24.00 FUll FEE FUll FEE 95.00 95.00 60.00 60.00 Lesso ns Adult Group Junior Group Park. & Recreation . Fees.. fA Non.Resldentjeeof$iOO Is ,.eC<>I1I111endedJo beaddedta Yauth, Adultand Seniar Activities.) Youth Fees Baseball - Park Basketball- Mites Basketball- Youth Bike Rangers Catch, Kick & Throw Chess Club Drama Club (Summer) Drama Club (Fall & Winter) Explorers Hiking & Biking Club Football- Flag Football/Basketball/Soccer Skills Ice Hockey Skills Camp Ice Hockey -Rink Rat Jewelry Making Jump Rope 32.00 37.00 45.00 32.00 30.00 26.00 57.00 46.00 31.00 28.00 28.00 48.00 46.00 30.00 16.00 12 33.00 39.00 46.00 33.00 31.00 27.00 58.00 49.00 31.00 29.00 29.00 49.00 46.00 31.00 17.00 City of Golden Valley 2010 Master Fee Schedule - Exhibit A 2009 Fee 2010 Fee Park. 8.. .lte~rE! ati()l'I. FE!E!s-contil'll.JE!d .("r.9n;kesl~~nife~ 9f$3.0() Isrl!coml1lendecJ to be added to Youth, Adult and SenIClrAcffvlties./ Youth Fees - continued Kickball 26.00 28.00 Kids Club 37.00 38.00 Kids Korner 28.00 29.00 Little Critters (Summer) 35.00 36.00 Little Tikes 35.00 36.00 Pens, Pencils, Markers, & More 22.00 23.00 Pitch by Coach 32.00 33.00 Playgrounds Free Free Preschool Playtime - per time 3.00 3.00 Preschool Playtime - 10-time punch pass 25.00 25.00 Sand Volleyball 27.00 28.00 Slowpitch Softball 32.00 33.00 Soccer - Fall 31.00 32.00 Soccer - Nerf 30.00 32.00 Summer Survivor 29.00 30.00 Tap & Ballet 35.00 36.00 T-Ball 32.00 33.00 Tennis Teen Team league 125.00 125.00 Tennis-Full Day Camp 190.00 190.00 Tennis-Half Day Camp 110.00 110.00 Adult/Senior Activities Ballroom Dance - Swing & Social 50.00 50.00 Basketball- Open Drop-in Fee 3.00 4.00 10-time Punch Pass 20.00 25.00 Belly Dancing 65.00 65.00 Bridge - Beginning 29.00 30.00 Bridge - Intermediate 29.00 30.00 Broomball - Co-Rec Resident 425.00 430.00 Non-Resident 515.00 520.00 Easy Photo Organization 15.00 15.00 Holiday Photo Greeting Cards 15.00 15.00 Hypnosis Classes (1 day) 20.00 22.00 Line Dancing 45.00 - 60.00 45.00 - 60.00 Painting (6-time Punch Pass) 38.00 39.00 Pilates 50.00 - 70.00 N/A Scrapbooking - Big Picture 15.00 15.00 Scrap booking - Bordermania 15.00 15.00 Self Defense - Women's 35.00 36.00 Soccer league - Co-Rec Resident 440.00 445.00 Non-Resident 590.00 595.00 Softball leagues - Fall Resident 305.00 310.00 Non-Resident 430.00 435.00 13 City of Golden Valley 2010 Master Fee Schedule - Exhibit A 2009 Fee 2010 Fee Park & . Recreati()l'I. F~~s-c()ll1:il'lU:ed .14Non.~~slcJelJtjee GH3.Ocl:isr~c~;r'rn~ndkcJ to be Gdded to r~"tl1,AdultandS~WorA~IVitles.) Adult/Senior Activities - continued Softball leagues - Spring/Summer Doubleheader leagues Resident Non-Resident Single Game leagues Resident Non-Resident Tennis Drills (2 lessons) Tennis league - Mixed Doubles Tennis league - Singles Volleyball- Open Drop-in Fee 10-time Punch Pass Yoga & Pilates 610.00 810.00 435.00 590.00 35.00 26.00 20.00 3.00 20.00 60.00 - 80.00 Senior Programs Antique Presentation Bowling Tourney Coffee Talk Craft Classes Dance Parties Defensive Driving (refreshments only) Humanities living Well and Wise lunch Events Membership Dues Money Matters Nutrition and You Remember When Special Events Supper Events Trips - Extended 2-6 Days Trips - One Day 2.00 - 5.00 5.00 2.00 6.00 - 15.00 4.00 - 10.00 1.00 2.00 - 4.00 1.00 - 3.00 8.00 - 15.00 5.00 - 7.00 1.00 - 3.00 2.00 1.00 3.00 - 20.00 8.00 - 15.00 200 - 2,000 6.00 - 95.00 Other Park & Recreation Fees Small Park Shelter Resident (up to 50 people) Non-resident large Park Shelter Resident (up to 100 people) Non-resident Beer/Wine Permit Only with picnic shelter rental 70.00 80.00 85.00 95.00 10.00 Community Center Resident (over 75 people; 12 hours) Non-resident (over 75 people; 12 hours) Resident (up to 75 people; 5 hours maxI Non-resident (up to 75 people; 5 hours maxI Private Industry or Commercial Use Resident/Non-resident 550.00 635.00 25 per hr 25 per hr 50-60 per hr 14 615.00 815.00 440.00 595.00 36.00 26.00 20.00 4.00 25.00 55.00 -95.00 2.00 - 6.00 5.00 2.00 6.50 - 16.00 5.00 - 12.00 1.00 2.00 - 5.00 1.00 - 4.00 8.50 - 16.00 5.00 - 8.00 1.00 - 3.00 2.00 - 3.00 1.00 - 2.00 4.00 - 20.00 9.00 - 16.00 200 - 2,000 6.50 - 95.00 80.00 90.00 95.00 105.00 20.00 550.00 635.00 25 per hr 35 per hr 50-60 per hr City of Golden Valley 2010 Master Fee Schedule - Exhibit A 2009 Fee 2010 Fee Park & Recreation Fees - continued (A Non.R@sid@ntf@@ of $3.00 Is r@comm@nd@dtob@ add@dto Youth, Adult and Senior Activiti@s.) Other Park & Recreation Fees - continued Tennis Court Court/hr/wkday Eve & Weekend Picnic Kits Ball Diamond Athletic Field Per hour W flights per hour Non-Brookview General Park Usage Commercial Use of Park Park Building Hockey Rink 15 $30 deposit!$2 add'l item Per hour 5.00 5.00 10.00 10.00 15.00/kit 15.00/kit 35.00 35.00 35.00 35.00 50.00 50.00 35.00 35.00 100.00 100.00 40.00 40.00 35.00 35.00 per hour per hour Per hour Per hour