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12-19-09 Envision Connection Project Executive Board Agenda AGENDA Meeting of the Envision Connection Project Executive Board Golden Valley City Hall Council Conference Room December 17, 2009, 7 pm 1. Approval of the Minutes of November 19. 2009 2. Proposed Community Foundation/Non-Profit a. Golden Valley Community Foundation Overview and FAQ b. Next Steps 3. Bridge Building Activities a. Lilac Planting b. Ice Cream Social c. Dog Park d. Buckthorn Busting e. Garden Club f. After School in the Valley g. Quarterly Meeting January 30? 4. Communications 5. Recruitment of Members to the Executive Board 6. New Business 7. Future meetings January 21 February 18 - Move to February 25? March 18 April 15 May 20 (Valley Days May 21-22) - Move to May 13? June 17 July 15 August 19 September 16 October 21 November 18 December 16 8. Adjournment Envision Connection Project Board of Directors Meeting Minutes November 19, 2009 Present: Sharon Glover, Helene Johnson, Linda Loomis, Philip Lund, Dean Penk Marshall Tanick and Blair Tremere Absent: Jim Heidelberg and Luke Weisberg (GVCEF Representative) Staff: Jeanne Andre The meeting began at 7:00 pm in the Council Conference Room. Approval of Minutes Tremere/Glover moved to approve the minutes of October 15, 2009 as presented. Motion carried. Proposed Community Foundation/Non-Profit Dean Penk and Philip Lund reported on the October 20 meeting of the Golden Valley Community Events Fund (GVCEF) to discuss whether that group would like to collaborate on the establishment of a community foundation. They noted that GVCEF seems more open to this action now then in the past, but it may wish to delay involvement until the foundation has operated for a few years. The GVCEF already has funding for the 2010 event, so its upcoming fundraising would be for the following year. Dean Penk called Dan Blumb of the Golden Valley Human Services Foundation, who is able to meet on Tuesday, November 24. Dean will set up a meeting with Dan, Linda Loomis, and another GVHSF member for a preliminary discussion prior to presenting this topic to the GVCEF at its December meeting. Members will also check with Luke Weisberg to see if he has set up meetings with any of the other stakeholders. The goal will be to firm up a presentation to take to the Council/Manager Meeting in February. Joint Conference of the Minnesota Council of Non-Profits and the Minnesota Council of Foundations Helene Johnson attended this conference and reported that it presented a new trend - non-profits and foundations working with public entities on public/private partnerships. A lead agency serves as the convener for all providers to identify ways to collaborate with others to accomplish the objective. Foundations are also changing guidelines to support more direct operations under these difficult financial times. Bridge Building Activities October 17 Bridge Builder Training - The training went well. Helene Johnson distributed the summary of the group process/brainstorming. The focus is now on follow up. Jeanne Andre will get Bridge Builder nametags for the new participants. A letter will be sent from the coaches to invite members to the next Bridge Builder Quarterly Meeting and ask if they need assistance from coaches. There is interest in following up on the volunteer day discussed in the main exercise, which Jolly Jennifer wants to promote. Blair Tremere will call Jennifer to see if she can attend the January Bridge Builder Meeting and spearhead future discussions about a volunteer day. Envision Connection Project Board of Directors Meeting Minutes November 19, 2009 - Page 2 Members discussed whether a spring of fall date would be better, and whether to join an existing program such as the October Make a Difference Day. The City of Hopkins has sponsored a volunteer day and could be approached for advice. Quarterly Meeting - Marshall Tanick reported that the Minneapolis Crisis Nursery would be available for the next quarterly meeting, tentatively set for January 30, if Jennifer is able to attend. It would follow the typical tour and meeting format, but could also serve as the kick-off for folks who want to be involved in a volunteer day. If Jolly Jennifer is unable to attend on January 30 the group will consider changing the date. Lilac Planting - The Lilac Planting group has not convened for 2010 planning. Due to Metro Council sewer work on the north side and the City pavement management program on the south side, it is likely the planting will occur west of Boone Avenue. Ice Cream Social - The group supports maintaining the third Thursday in July for the event and asked Jeanne Andre to request the Park and Recreation staff to set aside July 19, if possible, for the Third Annual Ice Cream Social. Dog Park - No news about the dog park. Library After School Program - The program started up again a few weeks ago. It will be able to serve up to 30 kids this year. The YMCA is not able to provide treats this year, so donated treats would be welcomed. Buckthorn Busting - Blair Tremere is still looking at putting together an educational program to inform residents about buckthorn. Linda Loomis suggested he approach the Bassett Creek Water Management Commission Education Committee for sponsorship. Jeanne Andre noted that the current CityNews identifies some buckthorn busting projects initiated this year. Garden Club - Linda Loomis reported that the evening garden club continues to meet and is considering doing a plant sale as part of Valley Days. Other Business Philip Lund asked to discuss an idea he has for developing a performance bandshell at Brookview. The project previously proposed by the Rotary and Women's Club is no longer being promoted by either group. He reviewed a process he has previously used to develop such projects with volunteers. He is an architect and would donate his services to design a bandshell if he can be hired to coordinate volunteer services to construct it. He recently completed a successful project of this nature in Prior Lake. The members encouraged him to bring forward a proposal for Council consideration. Future Meetings Jeanne Andre asked the members to check for conflicts with proposed meeting dates next year. The May 20 date frequently has conflicts. She will check the dates of the 2010 Valley Days Festival. The group would like to meet prior to the festival to organize for the event. Blair Tremere asked that the group consider changing its regular February 18 meeting date to February 25. The next meeting will be on December 17. The meeting ended at 9:10 pm. Jeanne Andre, Assistant City Manager Hey City Manager's Office 763-593-8002 I 763-593-8109 (fax) 7800 Golden Valley Rd. Golden Valley, MN 55427 763-593-8014 Date: December 17, 2009 To: Connection Project Board of Directors From: Jeanne Andre, Assistant City Manager Subject: 2010 Meetings The Connection Project normally meets on the third Thursday of the month. The following list identifies the normal meeting dates in 2010. Changes to a few of these dates, marked with an asterisk, have been suggested. January 21 February 18* March 18 April 15 May 20* June 17 July 15 August 19 September 16 October 21 November 18 December 16 Blair Tremere has asked that the February 18 meeting be moved. February 25 is a possible alternative, or members could make other suggestions. If the Board identifies an acceptable alternative date, the meeting date can be changed. The May 20 date conflicts with the annual Optimist's Gala and does not allow much preparation time for Valley Days, which starts May 21. The meeting could be moved to May 13, or some other date recommended by the Board, or kept on May 20. Please bring your calendars and plan to set the 2010 meeting dates at the December meeting.