01-05-10 CC Minutes
Regular Meeting
of the
City Council
January 5,2010
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said
City on January 5, 2010 at 6:38 pm.
The following members were present: Freiberg, Loomis, Pentel, Scanlon and Shaffer. Also
present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works;
Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant.
Oath of Office, Roll Call and Seating of the Council
Allen Barnard, City Attorney, gave the oath of office to Council Members Paula Pentel and
De De Scanlon. The term for Council Members Pentel and Scanlon expire on December
31, 2013. A roll call was taken and the seating of the 2010 Council took place.
U 5. Representative Keith Ellison
U. S. Representative Keith Ellison attended the meeting and updated the Council on some
of the issues he is currently working on in Washington.
Robbinsdale School District Lego League Presentation
Joe Hogeboom, City Planner, introduced the agenda item stating these are sixth students
from the Robbinsdale and Plymouth Middle School to do a presentation about solid waste
management. Isaac Griffin-Weisner introduced the members of the Lego Patrol and they
did their presentation. The Council thanked the League for their presentation.
The Mayor adjourned the meeting for cake and coffee, after which the meeting
reconvened.
Approval of Agenda
MOVED by Freiberg, seconded by Scanlon and motion carried unanimously to approve the
agenda of January 5, 2010 as amended: Addition of City Gambling License, Plymouth
Lions at JJ's Clubhouse.
Approval of Consent Agenda
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve the
agenda of January 5, 2010 as amended: Addition of City Gambling License, Plymouth
Lions at JJ's Clubhouse.
Regular Meeting of the City Council
January 5, 2010
Page 2
*Set Time and Place of Agenda Closing
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to set the closing
time and place for receipt of public information for the Council agenda at 4:30 pm in the
City Manager's Office on the Wednesday preceding the Council Meeting.
*Designation of Official Newspaper
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to designate the
New Hope-Golden Valley SunPost as the City's official newspaper.
*Designation of Depositories for City Funds
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 10-1
RESOLUTION DESIGNATING DEPOSITORIES FOR CITY FUNDS
The motion for the adoption of the foregoing resolution was seconded by Member Shaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel and Shaffer; and the following was absent: Scanlon, and the following
voted against the same: none, whereupon said resolution was declared duly passed and
adopted, signed by the Mayor and her signature attested by the City Clerk.
*Approval of Check Register
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve the
check register as submitted.
*General Business Licenses
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
issuance of licenses as recommended by staff.
*General Business Licenses - Cigarette/Tobacco Sales - Walgreens
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to deny approval
of the Cigarettes/Tobacco sales license for Walgreens #430, located at 5695 Duluth Street.
Regular Meeting of the City Council
January 5, 2010
Page 3
*Gambling Premises Permit Application - Plymouth Lions
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 10-2
RESOLUTION OF THE CITY OF GOLDEN VALLEY APPROVING ISSUANCE
OF A PREMISES PERMIT FOR THE CONDUCT OF LAWFUL GAMBLING
(PLYMOUTH LIONS)
The motion for the adoption of the foregoing resolution was seconded by Member Shaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
*Approval of Use of Credit Cards for Purchases
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to approve usage
of credit cards by any city employee who has received prior approval from the appropriate
supervisor.
*Establishing Compliance with Reimbursement Bond Regulations under the IRS
Code for 2011 Pavement Management Program
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 10-3
RESOLUTION RELATING TO THE FINANCING OF THE CITY'S 2011
PAVEMENT MANAGEMENT PROGRAM; ESTABLISHING COMPLIANCE WITH
REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE
The motion for the adoption of the foregoing resolution was seconded by Member Shaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
Tax Forfeited Property Sale
Council Member Freiberg had questioned if there are property maintenance issues with the
property. Thomas Burt answered questions from the Council.
Regular Meeting of the City Council
January 5, 2010
Page 4
Tax Forfeited Property Sale - Continued
Member Freiberg introduced the following resolution and moved its adoption:
RESOLUTION 10-4
RESOLUTION FOR TAX FORFEITED PROPERTY SALE
The motion for the adoption of the foregoing resolution was seconded by Member Shaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
*Acceptance of Donation to Senior Program - Estate of Gwen Urheim
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 10-5
RESOLUTION ACCEPTING DONATION FOR SENIOR PROGRAM
FROM ESTATE OF GWEN URHEIM
The motion for the adoption of the foregoing resolution was seconded by Member Shaffer
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
*Authorization to Sign Engagement Letter with Malloy, Monta~ue, Karnowski,
Radosevich, & Co. for 2009 Audit Services
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize the
City Manager to sign the Engagement Letter with Malloy, Montague, Karnowski,
Radosevich & Co., P.A. for 2009 audit services for $43,450.
*Authorization to Request Hennepin County to Include Reconstruction of Douglas
Drive in the Hennepin County Capital Improvement Plan
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to authorize
Mayor Loomis to make a written request to the Hennepin County Director of Transportation
that the reconstruction of Douglas Drive between Trunk Highway 55 and Medicine Lake
Road be include in the Hennepin County Capital Improvement Program for 2015 and 2016.
Regular Meeting of the City Council
January 5,2010
Page 5
Public Hearing - 2010 Pavement Management Program
Jeannine Clancy presented the project and answered questions from the Council. Jeff
Oliver, City Engineer, presented the design elements of the project and answered
questions from the Council.
The Mayor opened the meeting for public input and persons present to do so were
afforded the opportunity to express their views thereon.
Tyler Hardson, 240 Georgia Avenue North, wanted to know why the width of the street was
red uced to 24 feet.
Dan Mallin, 245 Paisley Lane, stated Ski Hill Road is not marked as a road anywhere, it is
confusing to everybody and suggested renaming the road as Paisley Lane as the road
leads to his driveway, no one can find his address and house and suggested cleaning up
the signage; feels the increase in park land is a safety concern and suggested decorative
lighting; and asked if there would be an opportunity to include an ice rink now or in the
future.
Kate Searls, 6461 Westchester Circle, expressed concern over the speed and cut through
traffic in the area, stated there are a lot of children in the area, there is no sidewalk and no
access to any parks, likes the 24 foot street width, wanted to know what the street design
was for Georgia and Edgewood Avenues and their intersection with Westchester, wanted
to know if installation of stop signs were considered to slow traffic down.
Ben Rundel, 240 Georgia Avenue North, wanted to know if this is the most cost effective
way to reduce the traffic speed and cut through traffic in the area, suggested installation of
speed bumps.
Jake Parker 221 Paisley Lane, stated the cul-de-sac on Paisley is now liD" shaped and it is
proposed to change to a circle shape which he feels will infringe on his garden, trees and is
concerned that it will make changes to his driveway, he will lose about 10 feet from the
driveway which will make the incline really steep and wanted to know if that modification is
really necessary.
Michael Rice, 320 Georgia Avenue North, thanked the city for the traffic study and thinks
that narrowing the street was the right idea, had questions about inflow/infiltration and if it
will be dealt with during the pavement management program, asked if the sewer lines
would be replaced, asked if there is there an effort to characterize the inflow/infiltration
from the existing sewer lines so that we can better understand the problem and determine
appropriate measures in the future.
Regular Meeting of the City Council
January 5, 2010
Page 6
Public Hearing - 2010 Pavement Management Program - Continued
Neil Posnansky, 6830 Harold Avenue, stated there were plans for a sidewalk along the
frontage road of Highway 55 but wanted to know if a guard rail on the north side was
considered because when it snows you can't tell where the roadway is and where the ditch
begins.
Jeremy Hagen, 6478 Westchester Circle, asked for clarification of costs for homeowners,
wanted to know about driveway costs, how special assessments work and what financing
options are available.
Andre Clark, 125 Edgewood Avenue North, stated he has easement running through his
property and pipes drain into pond in the backyard and wanted to know how this project will
affect his property.
The Mayor closed the public hearing.
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 10-6
RESOLUTION ORDERING CONSTRUCTION OF CERTAIN PROPOSED
PUBLIC IMPROVEMENTS AND AUTHORIZING ADVERTISING FOR BIDS
PROJECT 10-1
2010 PAVEMENT MANAGEMENT PROGRAM
The motion for the adoption of the foregoing resolution was seconded by Member Freiberg
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
Public Hearing- Amendment to 2008 Comprehensive Plan Update - Adoption of
Douglas Drive Corridor Study Report
Joe Hogeboom, City Planner, introduced the agenda item and answered questions from
the Council.
Michael Schroeder, Douglas Drive Corridor Study Project Manager from LHB, presented the
study report and answered questions from the Council.
Jupe Hale, WSB & Associates, answered questions from the Council. Jim Grube,
Hennepin County Director of Transportation, updated the Council on other areas that have
changed from 4 lanes to 3 lanes and answered questions from the Council.
The Mayor opened the meeting for public input and persons present to do so were
afforded the opportunity to express their views thereon.
Regular Meeting of the City Council
January 5, 2010
Page 7
Public Hearing - Amendment to 2008 Comprehensive Plan Update - Adoption of
Douglas Drive Corridor Study Report
Greg Mallick, 1900 Douglas Drive, wanted to know where the lanes will change from 4 to 3;
feels that with the proposed changes over the years it will put more traffic on an already
congested road; wanted to know how the train will affect the proposed traffic changes;
wanted to know how the change will work when you are on Douglas Drive and it goes from
3 lanes in Golden Valley to 4 lanes in Crystal.
Rebecca Ndosi, 6411 Olympia Street, stated Olympia already has racing traffic and would
like to see it addressed; expressed safety concerns for children in the area; wanted to
know what the next steps are and how she could be involved, had questions about the
character and vision of the project and wanted it to be clear on how it will affect the
residents, how will retail effect the area; and looks forward to the next steps.
Jesse Struve, 1605 Douglas Drive, in favor of overall study, stated he is an avid biker and
feels there is a need to expand the area for bikes, stated he avoids Douglas Drive when he
is on his bike, stated it is difficult for him to get out of his driveway now and wanted to know
how it will be in the future with the change from 4 to 3 lanes; stated right now he can get 4
cars in his driveway but if there are changes it will cut his driveway in half, suggested
getting the residential driveways off of Douglas Drive; asked about possible land
acquisition in the area; and asked if Hennepin County has been involved in the process.
Charles Stone, 4955 Sorell Avenue North, stated he was surprised to hear that no one
knows how many trains run on the tracks now and how many will run in the future.
The Mayor closed the public hearing.
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 10-7
RESOLUTION AMENDING THE 2008 GOLDEN VALLEY COMPREHENSIVE
PLAN UPDATE TO INCLUDE THE DOUGLAS DRIVE CORRIDOR STUDY REPORT
The motion for the adoption of the foregoing resolution was seconded by Member Freiberg
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
Loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
Regular Meeting of the City Council
January 5, 2010
Page 8
Second Consideration - Ordinance #428 - Repealing in its Entirety Section 4.31 :
Grading, Drainage, and Erosion Control and Adding a New Section 4:31: Stormwater
Management and Approve Summary Publication
The following ordinance was MOVED by Pentel, seconded by Freiberg:
ORDINANCE NO. 428, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Repealing in its Entirety Section 4.31: Grading, Drainage, and Erosion Control
and Adding a New Section 4:31: Stormwater Management
Eric Eckman, Public Works Specialist, introduced the agenda item. Thomas Burt answered
questions from the Council.
MOVED by Pentel, seconded by Freiberg and motion carried unanimously to approve on
Second Consideration, Ordinance #428, 2nd Series. Upon a roll call vote, the vote was as
follows:
FREIBERG - YES LOOMIS - YES PENTEL - YES SCANLON - YES SHAFFER - YES
MOVED by Freiberg, seconded by Shaffer and motion carried unanimously to approve
publication of the Summary Ordinance.
Announcements of Meetings
The next Housing and Redevelopment Authority meeting will be held on January 12, 2010
at 6:30 pm.
The next Council/Manager meeting will be held on January 12, 2010 immediately following
the HRA meeting.
The City Offices are closed on Monday, January 18, 2010 in observance of Martin Luther
King Jr. Day.
The next City Council meeting will be held on January 19, 2010 at 6:30 pm.
A Bassett Creek Water Management Commission will be held on January 21,2010 at
11 :30 am.
The Metropolitan Council Environmental Services will be holding a public informational
meeting on January 6, 2010 at 5 pm and Golden Valley City Hall and a public hearing on
January 27, 2010 at 5 pm regarding the regional sanitary sewer system.
Regular Meeting of the City Council
January 5, 2010
Page 9
Reset Meeting Dates
Mayor Loomis introduced the agenda item.
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to reset the
following meeting dates: February 2 to Wednesday, February 3, April 6 to Wednesday,
April 7, August 3 to Wednesday, August 4 and November 2 to Wednesday, November 3.
Council Assignment - Mayor Pro Tern
Mayor Loomis introduced the agenda item.
MOVED by Pentel, seconded by Scanlon and motion carried unanimously to nominate
Council Member Shaffer as Mayor Pro Tem.
The Mayor closed nominations.
Council Member Shaffer was appointed as Mayor Pro Tem.
Council Appointments: Assistant Weed Inspector
Mayor Loomis appointed Ron Hammer as the Assistant Weed Inspector for a one year
term.
Council Appointments: Housing and Redevelopment Authoritx Commissioners
Mayor Loomis introduced the agenda item.
MOVED by Pentel, seconded by Shaffer and motion carried unanimously to appoint the
following City Council Members as Commissioners of the Housing and Redevelopment
Authority, with terms concurrent with tenure on the City Council: Paula Pentel and DeDe
Scanlon.
Mayor and Council Communications
Mayor Loomis stated that prior to the City Council meeting on December 15, 2009 the City
Council met to discuss the City Manager performance evaluation and stated that due to
budget constraints there will be no salary increase for the City Manager.
Adiournment
The Mayor adjourned the meeting at 10:05 pm.
Linda R. Loomis, Mayor
ATTEST:
Judy Nally, Administrative Assistant