03-02-10 CC Minutes
Regular Meeting
of the
City Council
March 2,2010
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said
City on March 2, 2010 at 6:30 pm.
The following members were present: Freiberg, Loomis, Pentel, Scanlon and Shaffer. Also
present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works;
Allen Barnard, City Attorney; and Lisa Wittman, Administrative Assistant.
Approval of A~enda
MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the
agenda of March 2, 2010 as submitted.
ApprovalofConsentA~enda
MOVED by Pentel, seconded by Freiberg and motion carried unanimously to approve the
agenda of March 2, 2010 as amended: removal of Authorize Agreement with SEH, Inc. for
Construction Observation and Engineering Services.
*Approval of Minutes - City Council Meetin~ - January 19, February 3,and February
16,2010
MOVED by Pentel, seconded by Freiberg and motion carried unanimously to approve the
City Council Meeting minutes of January 19, February 3, and February 16, 2010 as
submitted.
* Approval of Check Re~isters
MOVED by Pentel, seconded by Freiberg and motion carried unanimously to authorize the
payment of the City and Housing and Redevelopment Authority bills as submitted.
*Gamblin~ License Exemption and Waiver of Notice Requirement - Church of Christ
the Kin~
MOVED by Pentel, seconded by Freiberg and motion carried unanimously to receive and
file the gambling license exemption and approve the waiver of notice requirement for
Church of Christ the King.
*Solicitor's License - The Window Store, Home Improvements, Inc.
MOVED by Pentel, seconded by Freiberg and motion carried unanimously to approve the
solicitor's license for The Window Store, Home Improvements, Inc.
Regular Meeting of the City Council
March 2, 2010
Page 2
*Minutes of Boards and Commissions
MOVED by Pentel, seconded by Freiberg and motion carried unanimously to receive and
file the minutes as follows:
Bassett Creek Watershed Management Commission - January 21, 2010
Environmental Commission - January 25, 2010
Planning Commission - January 25,2010
Envision Connection Project Board of Directors - January 21, 2010
*2010 Pavement Management Program - Bids and Authorization to Sign Agreements
with Northwest Asphalt for the Construction of the 2010 PMP Proiect No.1 0-1, and
Xcel Energy for Relocation of Decorative Street Lights
MOVED by Pentel, seconded by Freiberg and motion carried unanimously to award the bid
for the 2010 Pavement Management Program from the lowest responsible bidder,
Northwest Asphalt for $4,116,133.68. The bids were as follows:
Northwest Asphalt
Palda & Sons, Inc.
Nodland Construction Co.
GMH Asphalt Corp.
Forest Lake Contracting, Inc.
Valley Paving, Inc.
Veit & Company
C.S. McCrossan Construction, Inc.
Geislinger & Sons, Inc.
$4,116,133.68
$4,286,076.14
$4,466,852.03
$4,572,713.16
$4,741,040.85
$4,952,789.60
$5,059,608.50
$5,063,289.73
$6,004,766.63
MOVED by Pentel, seconded by Freiberg and motion carried unanimously to authorize
signing an agreement with Xcel Energy Outdoor Lighting to replace decorated streetlights
and appurtenances in the 2010 Pavement Management Program for an amount not to
exceed $78,400.
2010 Pavement Management Program - Authorization to Sign Agreement with SEH,
Inc. for Construction Observation and Engineering Services
Council Member Freiberg questioned if this portion of the Pavement Management Program
should have gone through the bid process. Thomas Burt and Jeannine Clancy reviewed
the bid process and the professional services process and the concurrence of Council was
that the proper process was followed. Freiberg suggested this topic be discussed at a
future Council/Manager Meeting.
MOVED by Freiberg, seconded by Shaffer and motion carried unanimously to authorize the
City Manager sign the agreement with SEH, Inc. for Construction Observation and
Engineering Services for the 2010 Pavement Management Program for an amount not to
exceed $272,755.
Regular Meeting of the City Council
March 2, 2010
Page 3
*Call for Public Hearing - Special Assessments - 2010 Pavement Management
Program - 4/6/10
MOVED by Pentel, seconded by Freiberg and motion carried unanimously to call for a
public hearing for Special Assessments for the 2010 Pavement Management Program on
April 6, 2010.
* Acceptance of Cash Donation - Brookview Men's Golf Association
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 10-17
RESOLUTION ACCEPTING DONATION FROM
BROOKVIEW MEN'S GOLF ASSOCIATION FOR
PURCHASING, WIRING AND INSTALLATION OF A FLAT SCREEN MONITOR
The motion for the adoption of the foregoing resolution was seconded by Member Freiberg
and upon a vote being taken thereon, the following voted in favor thereof: Freiberg,
loomis, Pentel, Scanlon and Shaffer; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and her signature attested by the City Clerk.
*Letter from Three Rivers Park District Regarding Winter Trail Maintenance
MOVED by Pentel, seconded by Freiberg and motion carried unanimously to receive and
file the letter from Three Rivers Park District, dated February 11, 2010, regarding winter
trail maintenance.
Second Consideration - Ordinance #430 - Amending Section 4.20 Regarding Sign
Permits and Regulations in 1-394 Mixed Use Zoning District
The following ordinance was MOVED by Pentel, seconded by Freiberg:
ORDINANCE NO. 430, 2ND SERIES
Amending Section 4.20 Regarding Sign Permits and
Regulations in 1-394 Mixed Use Zoning District
MOVED by Pentel, seconded by Freiberg and motion carried unanimously to approve on
Second Consideration, Ordinance #430, 2nd Series. Upon a roll call vote, the vote was as
follows:
FREIBERG - YES lOOMIS - YES PENTEl - YES SCANLON - YES SHAFFER - YES
MOVED by Pentel, seconded by Freiberg and motion carried unanimously to approve
publication of the summary ordinance.
Regular Meeting of the City Council
March 2, 2010
Page 4
Announcements of Meetings
The next Council/Manager meeting will be held on March 9, 2010 at 6:30 pm.
Some Council Members may attend the Hopkins Community Education Diversity Forum -
Class Disparities on March 9, 2010 from 7 to 8:30 pm at the Eisenhower Community
Center.
Some Council Members may attend the Caring Youth Recognition event on March 11,
2010 from 7 to 8 pm at the Minnetonka Community Center.
The Golden Valley Historical Society presents Judy Dutcher, "The Museum of Russian Art"
on March 11, 2010 at 7 pm at the Golden Valley Historic Church
The next City Council meeting will be held on March 16,2010 at 6:30 pm.
Some Council Members may attend the Hopkins Community Education Diversity Forum -
Place Disparities on March 16, 2010 from 7 to 8:30 pm at the Eisenhower Community
Center.
The State of the City will be held on March 19, 2010 at 7:30 am at City Hall.
Mayor and Council Communications
Mayor Loomis discussed an anonymous letter received regarding the Council's recent
discussion on rain barrels and the subsequent article in the SunPost. Council Member
Pentel added that she appreciates when correspondence has contact information included
so meaningful dialogue can occur.
Adiournment
The Mayor adjourned the meeting at 6:51 pm.
Linda R. Loomis, Mayor
ATTEST:
Lisa Wittman, Administrative Assistant