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04-20-10 CC Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber April 20, 2010 6:30 pm The Council may consider item numbers 1,2, 3, 5 and 6 prior to the public hearings scheduled at 7 pm 1. CALL TO ORDER A. Roll Call 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - City Council Meeting - April 7, 2010 and Council/Manager Meeting - April 13, 2010 B. Approval of Check Register C. Minutes of Boards and Commissions: 1. Envision Connection Project Board of Directors - March 25, 2010 D. Authorization to Sign Agreement with SEH for 2010 Watermain Rehabilitation Project E. Participation in Hennepin County 'Step To It Challenge' F. Authorization to Sign Amended Cooperation Agreement for the Metropolitan Council Family Affordable Housing Program G. Receipt of March 2010 General Fund Budget Report * H. Request Hennepin County Board Provide Public Safety Dispatch Services 10-26 4. PUBLIC HEARINGS 7 PM A. Public Hearing - Ordinance #437 - Approval of Conditional Use Permit 127 - 2420 Nevada Avenue North - US Fleet Lease, LLC, Applicant 5. OLD BUSINESS 6. NEW BUSINESS A. Authorizing Issuance and Sale of: 1. $3,915,000 General Obligation Improvement Bonds, Series 201 OA 10-24 2. $685,000 General Obligation Equipment Certificates of Indebtedness, Series 2010B 10-25 B. First Consideration - Ordinance #438 - Amending Section 4.05, Prohibiting Unfinished Sheet Metal Exterior Facing C. Announcements of Meetings D. Mayor and Council Communications 7. ADJOURNMENT * Amended alley e m Finance 763-593-8013/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting April 20, 2010 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of check register for various vendor claims against the City of Golden Valley. Attachments Loose in agenda packet. Recommended Action Motion to authorize the payment of the bills as submitted. Envision Connection Project Board of Directors Meeting Minutes March 25, 2010 Present: Sharon Glover, Jim Heidelberg, Linda Loomis, Philip Lund, Dean Penk, Marshall Tanick and Blair Tremere Absent: Helene Johnson, and Luke Weisberg (GVCEF Representative) Staff: Jeanne Andre The meeting began at 7:20 pm in the Council Conference Room. Approval of Minutes Tremere/Penk moved to approve the minutes of February 25, 2010, as presented. Motion carried. Proposed Community Foundation/Non-Profit A group including Sharon Glover, Helene Johnson, Philip Lund, Dean Penk, DeDe Scanlon, Blair Tremere and Luke Weisberg met to discuss the transition to/creation of the proposed Golden Valley Community Foundation. Scott Grayson and Diane Nimmer were unable to attend. The group hopes to meet five or six times in the next three months to set up the Foundation. The initial meeting focused on discussion of the mission of the foundation and steps to set it up, including its relationship to the City Council, the Connection Project Board, GVCEF, GVHSF and other organizations. Participants took on tasks to report back at the next meeting. Dean Penk has asked Jeanne Andre to provide the participants electronic copies of documents drafted for earlier Connection Project discussions, including the Overview, FAQ, Articles of Incorporation and By-Laws. Bridge Builders Lilac Project - The group will meet again on April 12. Focus will be on soliciting donors of cash and in-kind donations and seeking volunteers. Ice Cream Social - Jeanne Andre will provide Dean Penk with contact information for Sebastian Joe's ice cream. Marshall Tanick is seeking sponsors for an estimated budget of $500. Dog Park - Linda Loomis reported that the Minneapolis Park and Recreation Board has established a Wirth Beach Citizen's Advisory Committee and requested a representative from Golden Valley. The Council appointed Damon Struyk. She suggested to Mr. Struyk that he present the idea of a dog park to the Advisory Committee. Buckthorn Busting - Linda Loomis noted that the Hidden Lakes Homeowner's Association has promoted buckthorn busting in that development. Garden Club - Linda Loomis reported on a xerioscaping demonstration project the group is pursuing on right-of-way at Winsdale Avenue and Mendelssohn Road. The club is conducting a multifaceted plant sale to raise funds for this project, including individual presales up to March 31 and retail sales of nursery and donated plants at Golden Valley Days. Neighbors Helping Neighbors - Jeanne Andre reported that this project is highlighted in the most recent version of CityNews. It is hoped that the project will be more broadly used in 2010. The City is waiting to hear if it will receive Community Development Block Grant Funds to help pay for materials needed for improvements requested by low-income homeowners. Envision Connection Project Board of Directors Meeting Minutes March 25, 2010 - Page 2 Volunteers in the Valley - Dean Penk has had trouble determining a time that the group could get together. He has been in touch with Jenny, Marshall, Hilde and DeDe. Memorial Day Parade - Jeanne Andre reported that John Geise is proceeding with his proposed parade on Memorial Day, starting at Seeman Park and ending at City Hall. Bridge Builder Quarterly Meeting The group suggested the next quarterly meeting be held at the new Byerly's Community Room. June 26 was suggested as the preferred date, with June 19 as a backup. Dean Penk will check on the room availability. Valley Days Philip Lund reported that he has sent invitations to 20 groups to participate in the community section of the festival and a few more might be added. He will need to reevaluate the set-up if all of these groups participate. Some activities, such as the Golden Valley Garden Group plant sale will be at the Golden Valley Shopping Center. The organizers are seeking ways to draw more participants, and Highway 55 visibility could draw people to the event. In these difficult economic times, the organizers are seeking more, smaller donations to balance the loss of larger donations. Members discussed the focus of the Connection Project/Bridge Builder activities at the festival. It was suggested that the focus be on Lilac Planting and other Bridge Builder events. Some ideas included flyers, a board listing activities, stakes in cones with various activities and helium balloons to draw people. Dean Penk noted that he purchased a canopy that he could be utilized by groups at the festival. 125 Year Anniversary Members discussed what focus an anniversary celebration could take. Members discussed celebrating Visi or Caring Youth awardees and kicking off the new foundation as possible activities. The next meeting will be April 15. The meeting ended at 8:40 pm. Jeanne Andre, Assistant City Manager alley em n m Public Works 763-593-8030 I 763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting April 20, 2010 Agenda Item 3. D. Authorization to sign a contract with SEH for professional engineering services for 2010 Watermain Rehabilitation Project Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Mitchell Hoeft, EIT, Engineer Summary The City's existing trunk watermains on Boone Avenue and Legend Drive are structurally deficient. Corrosion problems have caused multiple watermain breaks in these areas over the past few years. In some cases, these breaks have also caused property damage. To resolve these issues, the City is looking into a cured-in-place pipe (CIPP) rehabilitation of the existing watermains. The proposed improvements will take place along Boone Avenue between Plymouth Avenue and a point north of Golden Valley Road, and on Legend Drive between Legend Lane and Bassett Creek Drive. Staff received a proposal for professional engineering services for the rehabilitation work from Short Elliott Hendrickson, Inc. (SEH). A copy of the agreement is attached to this memorandum for Council review. These professional services include bid document preparation, bidding assistance, and construction phase services. SEH will be paid on an hourly basis for their work with a not to exceed cost of $157,600. This fee will cover both improvements. Funding for this project is included in the 2010-2014 Capital Improvement Project, Water and Sanitary Sewer Fund (W&SS-021, page 100). Attachments Professional Services Agreement from SEH to Jeff Oliver dated January 29, 2010 (15 pages) Recommended Action Motion to authorize entering into an agreement for professional engineering services with SEH for the rehabilitation of the City's trunk watermains on Boone Avenue and Legend Drive, in an amount not to exceed $157,600. ~ SEH January 29,2010 RE: Golden Valley, Minnesota Boone Avenue and Legend Drive / Legend Lane Trunk Water Main Pipe Rehabilitation SEHNo. A-GOLDV110735 10.00 Mr. Jeff Oliver City Engineer City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427-4588 Dear Jeff: Thank you very much for asking SEH to assist the City of Golden Valley (City) with its Boone Avenue and Legend Drive / Legend Lane Trunk Water Main Pipe (pipe) Rehabilitation Projects (Project). This letter serves as the Supplemental Letter Agreement to provide the City with bid document preparation, bidding assistance, and construction phase services for this project in accordance with the Agreement for Professional Services between the City and SEH. Background We understand the following items to be true in this project area. 1. Recent increases in the amounts of maintenance required by the pipes serving the businesses and homes shown in Figures 1 and 2 enclosed with the Supplemental Letter Agreement has caused City staff to consider rehabilitation of the pipes. 2. The water service pipes and curb stop boxes serving these businesses and homes are in satisfactory condition. 3. Existing subgrade soils along Boone Avenue will not easily support pipe reconstruction by open- cut method. Several hundred feet of the pipe along Boone Avenue is installed on a piling foundation driven to an unknown depth. 4. No records exist detailing how the pipe is attached to the top of the piling along Boone Avenue. Fortunately, recent advances in the cured-in-place-pipe liner method (CIPP) of pipe rehabilitation gives the City an option to rehabilitate these pipes with very minimal excavation and without damaging the existing water service pipes. Several companies now fabricate these liners and know how to install them. Our experience with this method tells us that the City can secure competitive pricing to successfully apply this method to rehabilitate its pipes in the project area. Therefore, SEH proposes to prepare bidding documents using CIPP to rehabilitate Boone Avenue and Legend Drive / Legend Lane pipes as a single contract package. Short Elliott Hendrickson Inc., 1090 I Red Circle Drive, Suite 300, Minnetonka, MN 55343-9302 SEH is an equal opportunity employer I www.sehim:.wm I 952.912.2600 I 800.734.6757 I 952.912.2601 fax Mr. Jeff Oliver January 29,2010 Page 2 Project Team Sue Mason is the client service manager for all projects undertaken by SEH in the City. Paul Pasko will be the project manager responsible for successfully executing the work plan for this project. Chad Millner will assist Paul Pasko as our project engineer. Paul and Chad both have extensive experience with CIPP and projects of this type. Compensation For the City's convenience, we prepared a work plan for the Boone Avenue project separately from the Legend Drive / Legend Lane project. Our work plan for each project is enclosed with this Supplemental Letter Agreement as a Task Hour Budget (THB). The table below summarizes the estimated engineering fee for each project. Project Estimated Ene:ineerine: Fee Boone Avenue $100,641 Legend Drive / Legend Lane $56,959 Total Fee $157,600 A conceptual level construction cost for this work is $800,000. Our fees to prepare bid documents, assist the City with bidding, and provide part-time construction phase services will likely cost the City 19.7% of this project's likely construction cost. . We respectfully request compensation for the work described by our THBs on an hourly basis. Compensation will be based on the hourly cost of personnel plus reimbursable expenses, including reproductions, mileage, car allowance, and equipment. Additional services required beyond the tasks and estimated hours as described in the THB's can be negotiated or provided as extra work on an hourly basis. Schedule Our anticipated project production schedule is given in the table below. Work Item Work Work Item Descript~on Work Item Key Item No. Milestone Date I City Council Considers our Proposal at its Regularly February 16,2010 Scheduled Meeting . 2 Begin Work on the Bidding Documents February 17,2010 3 Neighborhood / Informational Meeting March 16,2010 4 City Review of Bidding Documents April 12, 2010 5 Post Final Bidding Documents Online May 5, 2010 6 Open Bids June 10,2010 7 Begin Construction July 5, 2010 This Supplemental Letter Agreement, Figure's No.1 and No.2, the THBs, and the Agreement represent the entire understanding between the City and SEH in respect to the project and may only be modified in writing if signed by both parties. If this document satisfactorily sets forth your understanding of our agreement, please sign in the space below and return one copy to our office. Mr. Jeff Oliver January 29,2010 Page 3 We look forward to working with you, your staff, and the community to apply this exciting technology in the City. Respectively submitted, SHORT ELLIOTT HENDRICKSON INC. :/VpL~w-- Paul J. Pasko ill, PE, Principal Project Manager Enclosures c: Sue Mason, SEH (with Enclosures) p:\tj\glgoldvIII07351IgenIlIOlcipp watermain I 29 lO.doc Approved this day of ,2010 City of Golden Valley, Minnesota By o 100 200 - - 400 Feet 1" = 200' ~}.. ~ SEH Task Hour Budget City of Golden Valley Boone Avenue Trunk Water Main Pipe Rehabilitation January 29,2010 ESTIMATED HOURS ESTIMATED CLIENT PROJECf SENIOR GEOTECH PROJECf "~ COST ~S~ SERVICE MANAGER GEOTECH ENGINEER ENGINEER ENGINEER GIS ADMIN TECH MANAGER ENGINEER - i~*"~J~<<JB',<<</ft/.......?iJ""'..i' ?I;. " .....i...e..... ';;?,. *?ie~iiD ?iiii '*e';?"I!;i;1~ ~iJi?"<';i~ '.;...;..w ,.......cjK ;.. i,,' .; I;;;,;<"" 1.0 Data Collection 1.1 Review of Geotechnical Information 1.1.1 Subsurface Investigation (3)(4)(35)(30) 2 2 2 1 1.1.2 Preoare technical memorandum (36) 2 8 12 1.2 City Suoolied Information (5)(43) 1.2.1 City Water Main Break Information 1 1 2 1.2.2 Past geotechnical investigations 1 1 Tabulation of water service pipe diameters per address 1.2.3 in the proiect area 1 One (1) IIxl7 paper copy of the City's current water 1.2.4 main atlas sheets (40) 1 1.2.5 List of working water main gate valves (37) 1 1 1.3 Gather Property Information (45) 4 4 6 2 1.3 Private Utility Comoanv Atlases (6) 6 8 2 1.4 Field Reconnaissance 1.4.1 Street & utility reconnaissance with pictures (2) 4 3 6 2 "....~ ....,;'?e.j fii..i?? U;F.., i" F.... .Fi. ..... . . .............. ..' iF., .......i.... . ...'........". ie. F' F F.F............... 2.0 Bid Document Preparation (8) 2.1 Plans (7)(20)(42) 2.1.1 Cured-In-Place Method Layout (9) 4 4 4 2.1.2 Location map (41) 2 2.1.3 Suggested Staging / Phasing Plan (22) 6 6 6 2.1.4 Water Service Plan (19) 4 4 4 2.1.5 Construction Limits (24) 4 4 4 2.1.6 Temporary Watermain Layout (18) 4 6 6 2.1.7 Traffic Control (21) 4 4 4 2.1.8 Street / Boulevard Restoration 4 4 4 'ii.i_ ii I../....e. I" i" ....iF.iF 'F FF;e '" " i' .i iF . ....... .'i i, ,............ . ..i?,..?i,..;..i; fiFF......';'...i?i.?;; I'F" '{'f'i F{?fii.;;\;;\// Page 1 of 5 ESTIMATED HOURS ESTIMATED SENIOR COST PROJECT TASKS GEOTECH ENGINEER 2.2 1 Project Manual 281 2.2.1 Proposal Form 26 (29) 10 12 ~-- 10 2.2.2 Proposal Form 26\ 29) 40 40 15 20 2.2.3 MndiX (38)(39);; 4 3 3 3 )A cggggg;'c )g; '; .'.; 7 -c ;;..... f)r f;; ;. ;;;'g< &..2.0';g! 2{ ;.;)g;~ sJ:g A 2.3 I IOuantities & Opinion of Probable Cost (23) 2.3.1 Quantitv Calculations 2.3.1.1 Water Main I r 2 r 1 1 2 1 8 2.3.1.2 Street / Boulevard Restoration I I 2 I I 1 2 1 8 2.3.2 I Opinion of Probable Cost (27) 2.3.2.1 Water Main 2 4 8 2.3.2.2 Street / Boulevard Restoration 2 4 8 I I i'0<~ Yhg ";;g.~.A.AAY' ;, h; ....... ...... ".!Ah h ;. 'r/;'1fC')!. ;uf,;;;xx'x;'fux!; ;' 2.4 I Agencv Review, Permitting and Meetings I 2.4.1 Agency Review 2.4.1.1 Private Utility Companies (II) T T 1 T T r 2 T 2 2.4.1.2 Watershed District (12) I T 1 r 2 2 2.4.1.3 MnDOn 46) I I 6 I T J 6 J 2 2.4.2 Permitting 2.4.2.1 MDH. Water Main Permit (44) 1 2 2 1 1 2.4.2.2 NPDES / MPCA SWPPP 1 2 2 1 1 2.4.2.3 Watershed Grading and Erosion Control Permit 1 2 2 1 1 2.4.3 MnDOn 47) 1 1 2.4.3 Meetings (15) 2.4.3.1 With City Staff 2.4.3.1.1 Kick-off Meeting 1 4 4 2 1 2.4.3.1.2 Review 50% Plan set Meeting 1 4 4 2 1 2.4.3.1.3 Review 90% Plan set Meeting 1 4 4 2 1 2.4.3.21 With Affected Property Owners 2.4.3.2.1 Informational Review Meeting (31 ) I 2 1 6 1 1 1 8 I 8 f 3 I 4 2.4.3.31 With Fire Department 2.4.3.3.1 Review 50% Plan Set (32) I 1 I 4 '~~II:.~~ !h.;;;; ;../,X;;; xxx .E ill.J !....;...!! .';!! U; ;; ;gAgXu.; !p.;.;J11;.:AuJ~ ~.;i;g)h;.gp.. 3.0 I T Biddin2 Assistance 3.1 I Ad for Bids 1 I I 1 3.1.1 Resoond to Bid Inauires 3 3 3 3.1.2 Addendums 4 4 6 3.1.3 Attend Bid Opening 4 4 2 3.1.4 Prepare Tabulation of Bids (34) 2 6 Page 2 of 5 ESTIMATED HOURS PROJECT TASKS CLIENT SERVICE MANAGER PROJECI' MANAGER SENIOR GEOTECH ENGINEER GEOTECH ENGINEER PROJECI' ENGINEER STAFF ENGINEER ESTIMATED COST GIS ADMIN TECH 3.2 33 4 4 16 60 32 CLIENT PROJECI' SENIOR GEOTECH PROJECI' STAFF ESTIMATED SERVICE GEOTECH GIS ADMIN TECH MANAf~ER MANAGER ""'''''''''ER ENGINEER ENGINEER ENGINEER COST PROJECT COST SUMMARY Bid Document Preparation Services (1) Subtotal Hours 6 141 10 14 155 136 10 50 522 Subtotal Labor Cost $60,386.14 Subtotal Exnenses $300.00 Subtotal $60,686.14 Biddiu Assistance Services Subtotal Hours 11 22 15 27 75 Subtotal Labor Cost $7,818.57 Subtotal Exnenses $150.00 Subtotal $7,968.57 Construction Phase Services (17) Subtotal Hours 24 68 200 28 320 Subtotal Labor Cost $30,401.95 Subtotal Exnenses $1,584.34 Subtotal $31,986.29 TOTAL COST ASSOCIATED WITH THIS PROPOSAL: $100,641.00 P:\FJIGIGoldv\11 073511 GenM O\[800ne Ave CIPP TH8 final.xls]Hours-Costs NOTES 1 Project will be designed using City GIS utility base mapping, aerial photography, and field recOImaissance data. No topographic surveying is needed. 2 Task includes noting locations of boulevard features possibly impacted by utility reconstruction. Task also includes noting the existence of gate valves, hydrants, curb stops, manholes, and catch basins. Photos will be saved in digital format. Snow removal is not included in the scope of this work item. We will do the best we can working with the snow cover on the ground. Page 3 of 5 ESTIMATED HOURS ESTIMATED COST CLIENT SERVICE MANAGER I WIiU""""''' I ENGINEER 3 Drilling and testing of core samples is not normal or customary with cured in place pipe lining method of reconstruction. Instead a general identification of the existing subgrade soils is provided to the bidders. 4 Investigation includes reviewing past nearby geotechnical information provided by the City, soil maps, and asking the City what type of subgrade soils they encountered during past watermain repairs. 5 City supplied information includes sanitary and storm sewer, water main, and street as-built plans, airfIown contours, right of way, and property lines. DWG base mapping suitable for use as bid document plan sheets. 6 Task includes performing a Gopher State One Call and adding the private utility line work to the base mapping. 7 Task includes determining pipe crossing conflicts, depicting conflicts, and noting previous water main repairs on the plan sheets in areas of excavations. 8 Task include two submittals to the City of plans, project manual, and opinion of probable cost. A preliminary review at 50% complete bid documents and final review 2 weeks prior to posting of final bid documents online. This task assumes the City will coordinate reviews between the engineering and public works departments. 9 Task includes determining suggested locations for equipment staging, insertion pits, fitting removals, gate valves, and wet tap valves for staging. 10 Not used II Task is necessary only if conflicts with private utilities are discovered during the design phase. 12 Task assumes a watershed review of plans. 13 Assumes SEH prepares invitations, agenda, and minutes and facilitates the meeting. 14 Assumes 20 hours per week for 8 weeks of construction for the project engineer classification. 15 Task assumes SEH will not attend any City Council meetings related to this project. 16 Task assumes 6 hours per week for 10 weeks. Task assumes SEH will create the application for payments, weekly property owner notifications, facilitate weekly on-site construction meetings, and prepare meeting minutes. The City will copy and mail property owner notifications. 17 Task assumes no construction staking or survey quality as-builts will be needed. 18 Task involves identifying suggested connection points, valve operation, location of the service pipe, and possible conflicts with traffic necessary to provide continuous water service to the property owners in the project area. 19 While water service pipe reconstruction is not needed using cured in place pipe lining, this task assumes that a few water services will not be able to be reestablished robotically. Therefore this task will design the contingency reconstruction of particular segments of existing water service pipe, corporation stops, and possibly curb stop boxes with direction from City staff. 20 Plans will be created and submitted in AutoCad format. 21 Task identifies traffic requirements on Boone Avenue and access requirements for the properties affected by the watermain reconstruction. 22 Task includes identifying the need for and location of wet tap watermain valves. 23 Quantities and probable cost will be compiled in a columnar format allowing the City to see the cost of the Legend Drive I Legend Lane project together, yet separately, from the Boone Avenue project. 24 Task includes investigating the means and methods that result in a small reconstruction footprint 25 Task assumes the City will provide SEH with a DOC file of their standard special provisions as a point of beginning for our work. 26 Task will likely include preparing bidder qualification language. 27 SEH will prepare the opinion in a XLS format. 28 Assume the City's specification is the 2005 edition of MnDOT's Standard Specifications for Construction. 29 The proposal form will feature bid itelllS from the Legend Drive I Legend Lane project as Schedule A and bid itelllS for the Boone Avenue project as schedule B. The proposal form will explain that the City 30 Because the special provisions will direct the Contractor to provide dewatering to match what they encounter in the field, an investigation of water table elevations in not included in this work plan. 31 City will prepare and mail the invitation to this meeting. SEH and City staff will attend this meeting. The meeting will be held at City Hall. The meeting will be informal and built around up to 2 copies of a color scaled graphic of the proposed improvements hung on the wall for review by the property owners. Property owner comments will be collected at this meeting as notes written on the graphic for possible inclusion in the fmal bidding documents. 32 Meeting will capture comments and "buy-in" from the fire department regarding the staging plan and use oftemporary water. PROJECT TASKS ADMIN TECH Page 4 of 5 ESTIMATED HOURS ESTIMATED COST CLIENT SERVICE MANAGER I M1U'IA....... I ENGINEER .. .. 33 Because the project may be bid by out state contractors we recommend that the City sell the bidding documents and issue any addenda via the internet. SEH can provide this service to the City using its own web site. 34 Tabulation will be in a XLS format. 35 No drilling or sampling will be undertaken as part of this project. 36 The memo will comment on the existing subgrade soil conditions in relation to cured-in-place watermain operations. The memo will be included in the appendix to the project manual. 37 We will use this list during preparation of the suggested staging plan. 38 Include the technical memorandum, including any soils borings from past City geotechnical information, in the Appendix. 39 Include the Ilx17 bid document plan sheets, llx17 copies of the City's current water main atlas sheets, and pertinent digital photos of boulevard or driveway conditions in the Appendix. 40 Atlas sheet needs to show the profile of the water main pipe 41 Using a llx17 copy of the City's Streets, Parks, and Trails map, show the location of both Legend Drive I Legend Lane project and the Boone Avenue project. Bidders will likely use this map when considering their bid unit price for mobilization. 42 Based on discussions with City staff, no water system modeling will be done as part of this project. It is assumed that the slight decrease in the inside diameter of the water main trunk pipes to be lined will not adversely affect the amount of flow or pressure provided by these trunk pipes. 43 Task includes verifying or correcting public utility information contained in the DWG base mapping file supplied by the City such as pipe location, size, and flow direction. 44 We understand MDH has already reviewed and issued a permit for a similar project in Minnesota. Based on this, we assume a normal and customary amount of effort is needed by SEH to secure this permit on behalf of the City. 45 Task includes creating a matrix of business name, maintenance contacts, type of business, water requirements, allowable times for water shut-offs to connect and disconnect from temporary water service, and possible locations of temporary water service connection points. 46 MnDOT review may be necessary depending on the scope of work needed at TH 55. 47 MnDOT ROW permit may be necessary depending on the scope of work needed at TH 55. PROJECT TASKS ADMIN TECH Page 5 of 5 ~ SEH Task Hour Budget City of Golden Valley Legend Drive / Legend Lane Trunk Water Main Pipe Rehabilitation January 29,2010 ESTIMATED HOURS ESTIMATED CLIENT PROJECT SENIOR GEOTECH PROJECT STAFF COST PROJECT TASKS SERVICE MANAGER GEOTECH ENGINEER ENGINEER ENGINEER GIS ADMIN TECH ~. MANAGER ENGINEER ~CCC ')Nc'f,!xl''f,cc'f''x C'f, ,,/xx fC..........fl' cC.." 'f'c CCC(CCC rx,c. 'l'.cF'FI'J2;Cfc 'X~;! ('>(Cf/'.C' ..".../.c ...... 'f::.. . c,. ".'fc'.gc'c"c/cc/ ...../c ........ 'f .,c.... ... c./? f...,<C.fC,.. Data Collection 1.1 Review of Geotechnical Information 1.1.1 Subsurface Investigation(3)(4)(35)(30) 1 1 1 1 1 1.1.2 Preoare technical memorandum (36) 5 7 1.2 City Suoolied Information (5)(43) 1.2.1 City Water Main Break Information 1 1.2.2 Past geotechnical investigations 1 1 Tabulation of water service pipe diameters per address 1.2.3 in the proiect area 1 One (1) Ilx17 paper copy of the City's current water 1.2.4 main atlas sheets (40) 1 1.2.5 List of working water main !late valves (37) 1 1 1.3 Private Utility Companv Atlases (6) 4 6 2 1.4 Field Reconnaissance 1.4.1 _issance with pictures (2) 1 1 4 2 ~ '/' f'f'.C! ...cc} .f. ..... .....c ..... XC .........." ....c.c.! ... ,'c :<.c!;! "i' fi ..;....,,:::..C'i....::.: 2.0 Bid Document Preparation (8) 2.1 Plans (7)(20)(42) 2.1.1 Cured-In-Place Method Lavout (9) 1 2 3 2.1.2 Location mao( 41) 2 2.1.3 Suggested Staging 1 Phasing Plan (22) 1 2 3 2.1.4 Water Service Plan (19) 1 2 3 2.1.5 Construction Limits (24) 1 2 3 2.1.6 Temporary Watermain Layout (18) 1 2 3 2.1.7 Traffic Control(2l) 1 2 3 2.1.8 .1 Boulevard Restoration 1 2 3 ...:,?.c?':.r./ ~ ./ "c'" ...c. c..,'./fX .., .. . f '. .. f Page 1 of 5 ESTIMATED HOURS ESTIMATED CLIENT PROJECT SENIOR GEOTECH PROJECT STAFF COST PROJECT TASKS SERVICE MANAGER GEOTECH ENGINEER ENGINEER ENGINEER GIS ADMIN TECH MANAGER ENGINEER 2.2 Proiect Manual (28 2.2.1 ProDosal Form (26 29) 2 2 2 4 2.2.2 Soecial Provisions 25) 10 20 8 18 2.2.3 ~$!~ 3 2 2 2 VV'VVV' :; ':5;'5,,\ ,; ; 55;'V, "'_' ,,', ;;> ,. "':' ; ,.,:"... 5; .,... "',5 ',"".,;: ,;: ..,'" ::'; ""''''''' V:;>",. . >'$ft~f.::5VV 2.3 Quantities & Opinion of Probable Cost (23) 2.3.1 Quantitv Calculations 2.3.1.1 Water Main 1 2 5 2.3.1.2 Street / Boulevard Restoration 1 2 5 2.3.2 Opinion of Probable Cost (27) 2.3.2.1 Water Main 1 2 5 2.3.2.2 Street / Boulevard Restoration 1 2 5 ,..,...."'5V. U>::> !: 5, ;" IQW(l!_'" ,>>; """',.. /. "." ,5:";V/5V,>5" """.$3~~" ....". 2.4 Agency Review, Permitting and Meetings 2.4.1 Agencv Review 2.4.1.1 Private Utility Comoanies (11) 1 1 1 2.4.1.2 Watershed District (12) 1 1 1 2.4.2 Permitting 2.4.2.1 MDH - Water Main Permit (44) 1 1 1 1 1 2.4.2.2 NPDES / MPCA SWPPP 1 1 1 1 1 2.4.2.3 Watershed Grading and Erosion Control Permit 1 1 1 1 1 2.4.3 Meetings (15) 2.4.3.1 With City Staff 2.4.3.1.1 Kick-off Meeting 1 3 3 1 1 1 2.4.3.1.2 Review 50% Plan set Meeting 1 3 3 1 2.4.3.1.3 Review 90% Plan set Meeting 1 3 3 1 2.4.3.2 With Affected Property Owners 2.4.3.2.1 Informational Review Meeting (31 ) 1 3 4 4 2 2 2.4.3.3 With Fire Department -' 3 312 1'>: >/ >5,5 '",,' '. iJ.i.ir$;.....:V/" "" :; >; ,,/ ;, "T",. " :; "'>'" ':5 >-- " . .,:" i""5U550i"i,;5L<5'5 >/;;,,>,',[;/ ;(,;; ,,> ';V/" ,,;'" ';;10/ 5;'i ,>'" ",; />5(.;5.,[,;~'.~ !55:,5/5i5, ;;,;,V) [V';;;;;5V,Vi/"',i ;;;V:,i,/ ;,,,>:, i';; ;;;;ii;i; ;;;';;"iVV;:,,' 3.0 Bidding Assistance 3.1 Ad for Bids 1 1 3.1.1 Resoond to Bid Inauires 2 2 1 3.1.2 Addendums 1 2 1 3 3.1.3 Attend Bid Opening 1 1 1 3.1.4 Prepare Tabulation of Bids (34) 1 1 4 3.2 Preoare Electronic Bid Documents (33) 3.2.1 Plans 1 3 4 4 3.2.2 Proiect Manual 1 3 4 4 Page 2 of 5 ESTIMATED HOURS ESTIMATED COST 4.1 PreDare Construction Contracts 1 1 1 1 4.2 Pre-Construction Meeting (13) 2 2 2 1 4.3 Construction Insnection (14) 120 6 4.4 Construction Administration (16) 12 40 12 4.5 A q_hn;lt Tnfnnn..t;nn (70) 24 CLIENT PROJEer SENIOR GEOTECH PROJEer STAFF ESTIMATED SERVICE GEOTECH GIS ADMIN TECH MANAGER MANAGER ENGINEER ENGINEER ENGINEER ENGINEER COST PROJECT COST SUMMARY Bid Document PreDaration Services (1) Subtotal Hours 4 48 6 8 77 82 10 32 267 Subtotal Labor Cost $29,283.31 Subtotal Exnenses $300.00 Subtotal $29,583.31 Biddine Assistance Services Subtotal Hours 7 13 10 17 47 Subtotal Labor Cost $4,887.96 Subtotal Exnenses $150.00 Subtotal $5,037.96 Construction Phase Services (17) Subtotal Hours 15 43 147 20 225 Subtotal Labor Cost $21,110.29 Subtotal Exoenses $1,227.44 Subtotal $22,337.73 TOTAL COST ASSOCIATED WITH TillS PROPOSAL: $56,959.00 P:IFJIGIGoldvI11073511GenMO\[Legend Dr_ Legend Lane CIPP THB fina1.xls]Hours-Costs NOTES 1 Project will be designed using City GIS utility base mapping, aerial photography, and field reconnaissance data. No topographic surveying is needed. 2 Task includes noting locations of boulevard features possibly impacted by utility reconstruction. Task also includes noting the existence of gate valves, hydrants, curb stops, manholes, and catch basins. Photos will be saved in digital format. Snow removal is not included in the scope of this work item. We will do the best we can working with the snow cover on the ground. 3 Drilling and testing of core samples is not normal or customary with cured in place pipe lining method of reconstruction. Instead a general identification of the existing sub grade soils is provided to the bidders. 4 Investigation includes reviewing past nearby geotechnical information provided by the City, soil maps, and asking the City what type of sub grade soils they encountered during past watermain repairs. Page 3 of 5 ESTIMATED HOURS ESTIMATED COST CLIENT SERVICE MANAGER I MAl'OA....l< I ENGINEER . ... 5 City supplied information includes sanitary and storm sewer, water main, and street as-built plans, airflown contours, right of way, and property lines. DWG base mapping suitable for use as bid document plan sheets. 6 Task includes performing a Gopher State One Call and adding the private utility line work to the base mapping. 7 Task includes determining pipe crossing conflicts, depicting conflicts, and noting previous water main repairs on the plan sheets in areas of excavations. 8 Task include two submittals to the City of plans, project manual, and opinion of probable cost. A preliminary review at 50% complete bid documents and fmal review 2 weeks prior to posting of final bid documents online. This task assumes the City will coordinate reviews between the engineering and public works departments. 9 Task includes determining suggested locations for equipment staging, insertion pits, fitting removals, gate valves, and wet tap valves for staging. 10 Not used I I Task is necessary only if conflicts with private utilities are discovered during the design phase. 12 Task assumes a watershed review of plans. I3 Assumes SEH prepares invitations, agenda, and minutes and facilitates the meeting. 14 Assumes 15 hours per week for 8 weeks of construction for the project engineer classification. 15 Task assumes SEH will not attend any City Council meetings related to this project. 16 Task assumes 4 hours per week for 10 weeks. Task assumes SEH will create the application for payments, weekly property owner notifications, facilitate weekly on-site construction meetings, and prepare meeting minutes. The City will copy and mail property owner notifications. 17 Task assumes no construction staking or survey quality as-builts will be needed. 18 Task involves identifYing suggested connection points, valve operation, location of the service pipe, and possible conflicts with traffic necessary to provide continuous water service to the property owners in the project area. 19 While water service pipe reconstruction is not needed using cured in place pipe lining, this task assumes that a few water services will not be able to be reestablished robotically. Therefore this task will design the contingency reconstruction of particular segments of existing water service pipe, corporation stops, and possibly curb stop boxes with direction from City staff. 20 Plans will be created and submitted in AutoCad format. 21 Task identifies access requirements for properties affected by the watermain reconstruction along Legend Avenue and Legend Lane. 22 Task includes identifYing the need for and location of wet tap watermain valves. 23 Quantities and probable cost will be compiled in a columnar format allowing the City to see the cost of the Legend Drive / Legend Lane project together, yet separately, from the Boone Avenue project. 24 Task includes investigating the means and methods that result in a small reconstruction footprint 25 Task assumes the City will provide SEH with a DOC file of their standard special provisions as a point of beginning for our work. 26 Task will likely include preparing bidder qualification language. 27 SEH will prepare the opinion in a XLS format. 28 Assume the City's specification is the 2005 edition of MnDOT's Standard Specifications for Construction. 29 The proposal form will feature bid items from the Legend Drive / Legend Lane project as Schedule A and bid items for the Boone Avenue project as schedule B. The proposal form will explain that the City 30 Becanse the special provisions will direct the Contractor to provide dewatering to match what they encounter in the field, an investigation of water table elevations in not included in this work plan. 3 I City will prepare and mail the invitation to this meeting. SEH and City staff will attend this meeting. The meeting will be held at City Hall. The meeting will be informal and built around up to 2 copies of a color scaled graphic of the proposed improvements hung on the wall for review by the property owners. Property owner comments will be collected at this meeting as notes written on the graphic for possible inclusion in the fmal bidding documents. 32 Meeting will capture comments and ''buy-in'' from the fIre department regarding the staging plan and use oftemporary water. 33 Because the project may be bid by out state contractors we recommend that the City sell the bidding documents and issue any addenda via the internet. SEH can provide this service to the City using its own web site. PROJECT TASKS ADMIN TECH Page 4 of 5 ESTIMATED HOURS ESTIMATED COST PROJECT TASKS CLIENT SERVICE MANAGER ADMIN TECH 34 Tabulation will be in a XLS format. 35 No drilling or sampling will be undertaken as part of this project. 36 The memo will comment on the existing subgrade soil conditions in relation to cured-in-place watermain operations. The memo will be included in the appendix to the project manual. 37 We will use this list during preparation of the suggested staging plan. 38 Include the technical memorandum, including any soils borings from past City geotecImical information, in the Appendix. 39 Include the llx17 bid document plan sheets, llx17 copies of the City's current water main atlas sheets, and pertinent digital photos of boulevard or driveway conditions in the Appendix. 40 Atlas sheet needs to show the profile of the water main pipe 41 Using a llxl 7 copy of the City's Streets, Parks, and Trails map, show the location of both Legend Drive I Legend Lane project and the Boone Avenue project. Bidders will likely use this map when considering their bid unit price for mobilization. 42 Based on discussions with City staff, no water system modeling will be done as part of this project. It is assumed that the slight decrease in the inside diameter of the water main trunk pipes to be lined will not adversely affect the amount of flow or pressure provided by these trunk pipes. 43 Task includes verifying or correcting public utility information contained in the DWG base mapping file supplied by the City such as pipe location, size, and flow direction. 44 We understand MDH has already reviewed and issued a permit for a similar project in Minnesota. Based on this, we assume a normal and customary amount of effort is needed by SEH to secure this permit on behalf of the City. Page 5 of 5 alley M 0 Planning 763-593-8095 I 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting April 20, 2010 Agenda Item 3. E. Participation in Hennepin County 'Step To It Challenge' Prepared By Joe Hogeboom, City Planner Summary Beginning Monday, May 17, Hennepin County will hold its third annual"Step To It Challenge." Golden Valley is one of eighteen local municipalities expected to participate. The Challenge will last for four weeks, finishing on Sunday, June 13. The municipality to achieve the highest number of average steps per participant at the end of the four week period will win the challenge. All residents and people employed in Golden Valley are encouraged to participate in the challenge. Because this year's challenge will kick-off before Golden Valley Days, the County will not staff a booth at the event. This year, as in years past, the Minnesota Twins will officially sponsoring the event. Promotional material featuring the Twins will be available at City Hall and Brookview Community Center. In addition to the general challenge, Council Members from participating cities are also invited to compete in a separate challenge. More information on this event will be made available in early May. The official Step To It website (www.steptoit.org) has been redesigned and made more user-friendly. In 2010, all registration for the contest will occur online. Recommended Action Motion to support the 2010 'Step To It Challenge' by allowing staff to work with Hennepin County to participate in and promote the challenge. I hlley Mora m Planning 763-593-8095/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting April 20, 2010 Agenda Item 3. F. Authorization to Sign Amended Cooperation Agreement for the Metropolitan Council Family Affordable Housing Program Prepared By Mark Grimes, Director of Planning and Development Summary In March 2001, the City entered into a Cooperation Agreement for the operation of Metropolitan Council Family Affordable Housing Program (FAHP). This Program was established by the Metropolitan Council in 2000. With the signing of that agreement in 2001, the City agreed to participate in the FAHP initiative to provide scattered site federal public housing within the City. Although the Cooperation Agreement states that there may be up to 20 FAHP units in Golden Valley, the number of units is 8 and that number is not anticipated to increase. The units are all single family homes and each has a rental license from the City. Due to reduction in funding for the federal public housing program, the Metropolitan Council has decided to convert the public housing units to the Section 8 Project-Based Vouchers through the U.S. Department of Housing and Urban Development's (HUD) Voluntary Conversion regulations. The income generated as a result of the conversion will allow the Metropolitan Council to help ensure that the FAHP units remain available and affordable. In order complete this conversion to Section 8 Project-Based Vouchers, the Metropolitan Council requires that the City approve an amendment to the original Cooperation Agreement approved in March 2001. The amendment reflects the conversion of the units in from public housing to Section 8 vouchers. Attachments Cooperation Agreement - Metropolitan Family Affordable Housing Program (March 2001) (4 pages) Amendment to Cooperation Agreement - Metropolitan Council Family Affordable Housing Program (3 pages) Recommended Action Motion to authorize the Mayor and City Manager to sign the Amendment to Cooperation Agreement - Metropolitan Council Family Affordable Housing Program. COOPERATION AGREEMENT Metropolitan Council Family Affordable Housing Program THIS COOPERATION AGREEMENT ("Agreement") is entered into by and between the Metropolitan Council (the "Metropolitan Council") and the City of Golden Valley, State of Minnesota (the "Municipality"). WHEREAS, the Metropolitan Council is a public corporation and political subdivision of the State of Minnesota and is authorized by Mimlesota Statutes section 473.195 to exercise the functions, rights, duties, privileges, immunities and limitations as are provided for housing and redevelopment authorities created for municipalities; and .. WHEREAS, pursuant to Minnesota Statutes section 473.195 the proVisions of Minnesota Statutes sections 469.001 to 469.047 and of all other laws relating to housing and redevelopment authorities apply to the Metropolitan Council when the Metropolitan Council is functioning as an authority; and WHEREAS, in conjunction with the implementation of its Family Affordable Housing Program ("F AHP"), the Metropolitan Council proposes to acquire within the corporate limits of the Municipality on a scattered-site basis a limited number of residential properties ("F AHP On its") and will focus its acquisition efforts on housing structures containing four units or less; and WHEREAS, the governing body of the Municipality has given its prior approval regarding the Metropolitan Council's proposed housing initiative pursuant to Minnesota Statutes section 473.195, subdivision 1. WITNESSETH: In consideration of the mutual covenants in this Agreement, the Municipality and the Metropolitan Council agree as follows: 1. Whenever used in this Agreement: (a) The term "FAHP Units" shall mean up to twenty (20) residential housing units, as defined in Title 42 United States Code section 1437a(b)(l), developed or acquired by the Metropolitan Council in connection with its Family Affordable Housing Program with financial assistance of the United States of America acting through the Secretary of Housing and Urban Development (the "Government") and located on a scattered-site basis within the corporate limits of the Municipality. (b) The term "Taxing Body" or "Taxing Bodies" shall mean the State of Minnesota and any and all political subdivisions or taxing units thereof in which F AHP Units are situated and which would have authority to as~ess or levy real or personal property taxes or to certify such taxes to a taxing body or public officer to be levied for its use and benefit with respect to the F AHP Units if the units were not exempt from taxation. ( c) The term "Shelter Rent" shall mean the total rentals of a F AHP Unit charged to tenants during the preceding calendar year, excluding any charges for utilities and special Page 1 of 1 Pages services such as heat, water, electricity, gas, sewage disposal or garbage removal, and excluding all other income of the FAHP Unit. 2. The Metropolitan Council shall endeavor to: (a) Secure a contract or contracts with the Government for capital grants and annual contributions for the F AHP Units; and (b) Acquire or develop and administer the F AHP Units. 3. . !~~ Metropolitan Council and the Municipality agree: (a) Pursuant to Minnesota Statutes section 469.040, and applicable federal laws and regulations, including Title 24 Code of Federal Regulations section 941.20 1 (d), each F AHP Unit is exempt from all real and personal property taxes levied or imposed by any Taxing Body for so long as either: (i) the F AHP Unit is owned by a public body or govel'l1mental agency and is used for housing as defined in Title 42 United States Code section l437a(b)(1); (ii) any contract between the Metropolitan Council and the Government in connection with the F AHP Unit remains in force and effect; or (iii) any bonds issued in connection with the F AHP Unit or any monies due to the Government in connection with the F AHP Unit remain unpaid, whichever period is the longest (the "Exemption Period"). (b) During the Exemption Period, the Municipality, on behalf of all Taxing Bodies, agrees that it will not levy or impose any real or personal property taxes upon a F AHP Unit or upon the Metropolitan Council with respect to the F AHP Unit. ( c) During the Exemption Period, the Metropolitan Council shall make, or cause to be made, payments in lieu of taxes ("Payments in Lieu of Taxes") in payment for the public services and facilities furnished from time to time without other cost or charge for or with respect to each F AHP Unit. Each Payment in Lieu of Taxes shall be made at the time when real property taxes on a F AHP Unit would be paid if the F ARP Unit were subject to taxation, and shall be in an amount equal to ten percent (10%) of the Shelter Rent charged with respect to the F AHP Unit during the preceding calendar year. A Payment in Lieu of Taxes for a F AHP Unit may not exceed the amount which would be payable in taxes if the F AHP Unit. were not exempt from real or personal property taxes. (d) Pursuant to Minnesota Statutes section 469.040, subdivision 3, the County within which a FAHP Unit is located shall distribute the Payments in Lieu of Taxes among the Taxing Bodies in the proportion which the real property taxes which would have been paid to each Taxing Body for such year if the F AHP Unit were not exempt from taxation bears to the total real property taxes which would have been paid to all of the Taxing Bodies for such year if the F AHP Unit were not exempt from taxation; provided, however, that no payment for any year shall be made to any Taxing Body in excess of the amount of the real property taxes which would have been paid to such Taxing Body for such year if the FARP Unit were not exempt from taxation. Page 2 of 2 Pages 4. During the Exemption Period, the Municipality, or other appropriate Taxing Body, without cost or charge to the Metropolitan Council or the tenants of a F AHP Unit (other than the Payments in Lieu of Taxes) shall: (a) Furnish or cause to be furnished to the Metropolitan Council and the tenants of the F AHP Unit public services and facilities of the same character and to the same extent as are furnished from time to time without cost or charge to other dwellings and inhabitants in the Municipality; (b) Accept grants of easements necessary for the development of F AHP Units; and ...( c) Cooperate with the Metropolitan Council by such other . lawful action or ways as the Municipality or other Taxing Body and the Metropolitan Council may find necessary in connection with the development and administration of the FAHP Units. 5. In respect to the initial development of FAHP Units, the Municipality further agrees, on behalf of all Taxing Bodies, that within a reasonable time after receipt of a written request . from the Metropolitan Council: (a) When required by city ordinance, it will accept the dedication of all interior streets, roads, alleys and adjacent sidewalks within the area of F AHP Units, together with all storm and sanitary sewer mains in such dedicated areas, after the Metropolitan Council, at its own expense, has completed the grading, improvement, paving and installation thereof in accordance with specifications acceptable to the Municipality or other Taxing Body; (b) When required by city ordinance, it will accept necessary dedications of land for, and will grade, improve, pave and provide sidewalks for, all streets bounding FAHP Units or necessary to provide adequate access to the F AHP Units (in consideration for which the Metropolitan Council shall pay to the Municipality or other Taxing Body such amount as are or could be assessed against the F AHP Unit sites for such work if such sites were privately owned); and (c) It will provide, or cause to be provided, water mains, and storm and sanitary sewer mains, leading to F AHP Units and serving the streets bounding the F AHP Units (in consideration for which the Metropolitan Council shall pay to the Municipality or other Taxing Body such amount as would be assessed against the F AHP Unit sites for such work if such sites were privately owned). 6. If by reason of the Municipality's or other Taxing Body's failure or refusal to furnish or cause to be furnished any public services or facilities which it has agreed to furnish or cause to be furnished to the Metropolitan Council or to the tenants of any F AHP Unit, the Metropolitan Council incurs any expense to obtain such services or facilities, then the Metropolitan Council may deduct the amount of such expense from any Payments in Lieu of Taxes due or to become due to the Municipality or other Taxing Body in respect to any F AHP Unit or any other housing units owned or operated by the Metropolitan Council. 7. No Cooperation Agreement previously entered into between the Municipality and the Metropolitan Council, if any, shall be construed to apply to any FAHP Units covered by this Agreement. Page 3 of 3 Pages 8. No member of the governing body or any other public official of the Municipality or other Taxing Body who exercises any responsibilities or functions with respect to the any F AHP Unit during her or his tenure or for one year thereafter shall have any interest, direct or indirect, in any F AHP Unit or any contracts in connection with any F AHP Unit. If any such governing body member or such other public official of a Taxing Body involuntarily acquires or had acquired prior to the begilming of her or his tenure any such interest, she or he shall immediately disclose such interest to the Metropolitan Council. 9. During the Exemption Period, this Agreement shall not be abrogated, changed or modified without the consent of the Government. The privileges and obligations of the Municipality and other Taxing Bodies shall remain in full force and effect with respect to the F AHP Units so long as the benefiCial title to the F AHP Units is held by the Metropolitan Councilor by any other public body or governmental agency, including the Government, authorized by law to engage in the development or administration of housing as defined in Title 42 United States Code section 1437a(b)(1). If at anytime the beneficial title to, or possession of, a F AHP Unit is held by such other public body or governmental agency, including the Government, the provisions of this Agreement shall inure to the benefit of and may be enforced by, such other pubic body or governmental agency, including the Government. 10. The obligations of the parties under this Agreement shall apply to each F AHP Unit. IN WITNESS WHEREOF the authorized representatives of the Mmricipality and the Metropolitan Council have respectively signed this Agreement. This Agreement is effective on the date when both parties' authorized representatives have signed this Agreement. pate 3/6/01 METROPOLITAN COUNCIL BY~~~ Regional Administrator Date 3//101 CITY OF GOLDEN VALLEY BY7lZ"'rf ~ Its Mayo r and. By Its Date This document drafted by: Office of the General Counsel Metropolitan Council Mears Park Centre 230 East Fifth Street Saint Paul. Minnesota 55101 (651) 602~ 1706 FAHPCOOPGV 03101101 Page 4 of 4 PCfges AMENDMENT TO COOPERATIONAGREEMENT Metropolitan Council Family Affordable Housing Program THIS AGREEMENT is entered into between the Metropolitan Council, (the "Council") and the City of Golden Valley (the "Municipality"). WHEREAS, the Council is a public corporation and political subdivision of the State of Minnesota and, through its Metro HRA unit, exercises housing and redevelopment authority powers pursuant to Minnesota Statutes section 473.195; and WHEREAS, the provisions of Minnesota Statutes sections 469.001 to 469.047 and of all other laws relating to housing and redevelopment authorities apply to the Council when the Council is functioning as an authority; and WHEREAS, the Council owns and operates 150 Family Affordable Housing Program scattered site housing units ("F AHP" Units") within eleven communities in Anoka, Hennepin and Ramsey Counties; including Eight (8) F AHP Units located within the Municipality; and WHEREAS, on March 12, 2001 the Council and the Municipality entered into a federally required Cooperation Agreement that relates to the acquisition and operation of the twenty (20) F AHP Units located within the corporate limits of the Municipality and local cooperation required by the U.S. Department of Housing and urban Development ("HUD") pursuant to the U.S. Housing Act of 1937; and WHEREAS, on March 12, 2001 the Metropolitan Council and the Municipality also entered into a Guidelines Agreement with respect to the acquisition of the F AHP Units within the Municipality; and WHEREAS, the development, operation and maintenance of the F AHP Units within the Municipality originally were funded under the federal public housing program; and WHEREAS, to help preserve the F AHP Units as financially viable housing for low- or moderate- income families into the future, the Council applied to HUD for approval to voluntarily convert its F AHP Units from public housing units to Section 8-assisted units; and WHEREAS, BUD approved the Council's application to convert its 150 FAHP Units to Section 8- assisted units; and WHEREAS, the conversion will not result in the disposition of the F AHP Units and the Council will continue to own and operate the F AHP Units; and WHEREAS, the conversion will not result in the displacement or relocation of any families living in the F AHP Units and the units will continue to be leased to eligible persons of low- or moderate-income and their families under applicable state or federal legislation; and WHEREAS, the Council and the Municipality agree the Cooperation Agreement, including the Guidelines Agreement, should be continued with appropriate modification and clarifications to reflect the F AHP Units' status as Section 8-assisted units. Page 1 of 3 Pages NOW THEREFORE, in consideration of the mutual covenants In this agreement, the Municipality and Council agree as follows: 1. Pursuant to HUD's approval of the Council's conversion application and Minnesota Statutes section 473.195, subdivision 1, the FAHP Units within the Municipality may be operated or administered by the Council as Section 8-assisted units. 2. The March 2001 Cooperation Agreement is modified, clarified and amended as follows: (a) Notwithstanding the various references in the Cooperation Agreement to federal statutory provisions governing the federal public housing program, the F AHP Units will be operated and maintained pursuant to the federal statutory and regulatory provisions governing the Section 8 housing assistance program. The F AHP Units are residential housing units eligible for federal rental subsidies pursuant to Title 42 United States Code section 1437f(0), Title 24 Code of Federal Regulations parts 982 or 983, and Minnesota Statutes section 469.018, subdivision 3. (b) Pursuant to Minnesota Statutes section 469.040, subdivision 1 and other applicable law, each F AHP Unit is exempt from all real and personal property taxes of the Municipality, the county, the State of Minnesota, or any political subdivision of the State. (c) Pursuant to Minnesota Statutes section 469.040, subdivision 3, so long as the FAHP Units are owned by the Council, the Council shall make, or cause to be made, payments in lieu of taxes ("Payments in Lieu of Taxes") in payment for the public services and facilities furnished from time to time without other cost or charge for or with respect to each F AHP Unit. Each Payment in Lieu of Taxes shall be made at the time when real property taxes on a F AHP Unit would be paid if the F AHP Unit were subject to taxation, and shall be in an amount equal to ten percent (10%) of the shelter rent charged with respect to the F AHP Unit during the preceding calendar year. A Payment in Lieu of Taxes for a F AHP Unit may not exceed the amount which would be payable in taxes if the F AHP Unit were not exempt from real or personal property taxes. , ' / Except for these modifications, clarifications and amendments, the provisions of the Cooperation Agreement shall remain in force and effect without change. IN WITNESS WHEREOF, the Municipality and the Council have caused this agreement to be executed by their duly authorized representatives. This agreement is effective on the date of final execution by the Council. Approved as to form: METROPOLITAN COUNCIL By: Thomas H. Weaver, Regional Administrator Deputy General Counsel Date: Page 2 of 3 Pages CITY OF GOLDEN VALLEY By: Linda R. Loomis, Mayor Date: By: Thomas Burt, City Manager Date: FAHPGG,LDEN V/i,U..EVCOOP;.\h-~CND Page 3 of 3 Pages alley M 0 du Finance 763-593-8013/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting April 20, 2010 Agenda Item 3. G. Receipt of March 2010 General Fund Budget Report Prepared By Sue Virnig, Finance Director Summary The monthly General Fund Budget Report provides a progress report on the General Fund operations for 2010. The revenues and expenditures show current month actual and year-to- date actual compared to the 2010 approved budget. The 2010 unallotment from the State is estimated at $369,240. The receipt of Market Value Homestead Credit (MVHC) will not take place in October and December. As of March 2010 the City is using $2,563,197 of fund balance to balance the budget. Attachments March 2010 General Fund Budget Report - unaudited (2 pages) Recommended Action Motion to receive and file the March 2010 General Fund Budget Report. City of Golden Valley Monthly Budget Report - General Fund March, 2010 (unaudited) Percentage Of Year Completed 16.60% Revenue: Over % 2010 March YTD (Under) of Budget Type Budget Actual Actual Budget Received Ad Valorem Taxes $11,552,050 0 $0 ($11,552,050) 0.00% (1) Licenses 151,865 26,478 44,919 ($106,946) 29.58% Permits 703,000 54,734 114,879 ($588,121 ) 16.34% Federal Grants 0 0 0 $0 State Aid 10,500 4,370 4,370 ($6,130) 41.62% (4) Hennepin County Aid 0 0 1,266 $1,266 (5) Charges For Services: General Government 37,710 250 598 ($37,112) 1.59% Public Safety 197,395 8,746 24,237 ($173,158) 12.28% Public Works 114,000 21 ,846 35,424 ($78,576) 31.07% Park & Rec 392,500 48,259 112,528 ($279,972) 28.67% Other Funds 981,500 4,244 14,604 ($966,896) 1.49% Fines & Forfeitures 250,000 27,873 44,960 ($205,040) 17.98% (2) Interest On Investments 200,000 0 0 ($200,000) 0.00% (3) Miscellaneous Revenue 216,675 2,920 6,699 ($209,976) 3.09% Transfers In 175,000 0 0 ($175,000) 0.00% TOTAL Revenue $14,982,195 $199,720 $404,484 ($14,577,711) 2.70% Notes: (1) The first half taxes will not be received until July. (2) Fines and Forfeitures is through February. (3) Investments will be booked at year end. (4) State Training will not be received until August. (5) Includes Active Living Grant from Hennepin County. Percentage Of Year Completed ! 25% (unaudited) Expenditures: Over % 2010 March YTD (Under) Of Budget Division Budget Actual Actual Budget Expend. Council $307,455 9,764 51,086 ($256,369) 16.62% City Manager 802,390 46,522 149,299 (653,091 ) 18.61% Admin. Services 1,571,070 120,753 317,402 (1,253,668) 20.20% Legal 115,000 7,699 15,124 (99,876) 13.15% (1) General Gov't. Bldgs. 599,500 18,335 87,058 (512,442) 14.52% Planning 333,550 21,525 67,386 (266,164) 20.20% Police 4,562,995 351,876 1,067,392 (3,495,603) 23.39% Fire and Inspections 1,539,820 115,199 321,044 (1,218,776) 20.85% Public Works Admin. 309,730 26,145 75,420 (234,310) 24.35% Engineering 651,640 13,830 62,571 (589,069) 9.60% Streets 1,371,495 65,970 283,668 (1,087,827) 20.68% Community Center 74,605 5,150 13,589 (61,016) 18.21 % Park & Rec. Admin. 639,845 41,719 134,907 (504,938) 21.08% Park Maintenance 968,270 57,772 188,739 (779,531) 19.49% Recreation Programs 427,910 10,169 50,080 (377,830) 11 .70% Risk Management 266,950 76,142 82,916 (184,034) 31.06% (2) Transfers Out 439,970 0 0 (439,970) 0.00% (3) TOTAL Expenditures $14,982,195 $988,570 $2,967,681 ($12,014,514) 19.81% (1) This includes February YTD legal bill. (2) This includes one quarterly payments but miscellaneous policies such as liquor for Brookview. (3) This expenditure was lowered due to the unallotment. alley M mo du City Administration/Council 763-593-8003/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting April 20, 2010 Agenda Item 3. H. Request Hennepin County Board Provide Public Safety Dispatch Services Prepared By Thomas Burt, City Manager Summary At the direction and recommendation of County Commissioner Stenglein, staff is requesting the City Council, by resolution, submit an additional request to the Hennepin County Board to consider approval to add the City of Golden Valley for public safety dispatch services in 2011. The attached resolution also identifies the potential marginal and capacity cost to add Golden Valley as approximately $169,500. Attachments Resolution Requesting that the Hennepin County Board Provide Public Safety Dispatching Services to the City of Golden Valley (1 page) Recommended Action Motion to adopt Resolution Requesting that the Hennepin County Board Provide Public Safety Dispatching Services to the City of Golden Valley. Resolution 10-26 April 20, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION REQUESTING THAT THE HENNEPIN COUNTY BOARD PROVIDE PUBLIC SAFETY DISPATCHING SERVICES TO THE CITY OF GOLDEN VALLEY WHEREAS, the City of Golden Valley on January 21, 2010 formally requested the Hennepin County Board to provide public safety dispatching services for the City of Golden Valley beginning January 1, 2011; and WHEREAS, Hennepin County currently dispatches for 23 law enforcement agencies and 19 fire departments at no cost to those agencies; and WHEREAS, Hennepin County Sheriff Stanek on December 10, 2009 reported that the Sheriff's Department was staffed adequately and would be able to provide the services to Golden Valley without having to add personnel; and WHEREAS, Golden Valley is the only City in Hennepin County without its own Public Safety Answering Point that is not dispatched by the Hennepin County Sheriff; and WHEREAS, Hennepin County Administrator Johnson on March 18, 2010 presented an option to the County Board identifying the marginal and capacity cost of adding Golden Valley to the Hennepin County Sherriff's dispatch system as approximately $169,500; and WHEREAS, the Golden Valley City Council would like to begin Hennepin County dispatch services given those fees plus Golden Valley 911 fees; and WHEREAS, the City of Golden Valley supports the concept of requiring cities to pay the marginal and capacity cost as a onetime fee if they seek dispatch services in the future; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the Golden Valley formally requests that Hennepin County provide public safety dispatching for the City of Golden Valley, starting on January 1, 2011, with a onetime payment of the marginal and capacity costs for joining the Hennepin County dispatch and the ongoing payment of 911 fees. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. hlley Mora d m Planning 763-593-8095/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting April 20, 2010 "60 Days" Deadline: June 18, 2010 Agenda Item 4. A. Public Hearing - Ordinance #437 - Approval of Conditional Use Permit 127 - 2420 Nevada Avenue North - US Fleet Lease, LLC, Applicant Prepared By Joe Hogeboom, City Planner Summary At the March 22, 2010 meeting of the Planning Commission, the Commission unanimously recommended approval of Conditional Use Permit 127. The requested permit would allow for the sale of used motor vehicles at 2420 Nevada Avenue North. U.S. Fleet Lease, LLC plans to lease and operate the facility for the purpose of selling pre-owned government automobiles. The sale of automobiles is considered a conditional use in the Industrial Zoning District. City staff and the Planning Commission feel that the proposed use is in compliance with the ten factors in the City Code that determine the eligibility of a conditional use. Included in the Planning Commission's recommendation are seven conditions that work to limit the scope of the proposed operation and its impacts on surrounding properties. The Planning Department feels that the proposed use is compatible with the long-term Industrial land use designation of the property subject to the following conditions: 1. All signage shall meet the requirements of Section 4.20 of City Code. 2. No motor vehicles for sale shall be located on City streets at any time. 3. All future improvements to the building shall meet the City's Building Code requirements. 4. No major service of vehicles shall take place on the premises. 5. The gate to the property at 2420 Nevada Avenue North shall be removed or upgraded to the standards of the Minnesota State Fire and Building Codes to allow emergency egress for the occupants at 2400 Nevada Avenue North. 6. All other applicable local, state and federal requirements shall be met at all times. 7. Failure to comply with one or more of the above conditions shall be grounds for revocation of the conditional use permit. Attachments Location Map (1 page) Planning Commission Minutes dated March 22, 2010 (3 pages) Memo to Planning Commission dated March 12,2010 (2 pages) Memo from Deputy Fire Marshal Ed Anderson dated March 2, 2010 (1 page) Applicant's Narrative (2 pages) Test Drive Route (1 page) Letter from Thomas Macht dated March 15, 2010 (2 pages) Ordinance No. 437, Approval of Conditional Use Permit Number 127, 2420 Nevada Avenue North, Edward Johnson, U.S. Fleet Lease, Applicant (1 page) Site Plan (2 oversized pages, loose in agenda packet) Recommended Action Motion to adopt Ordinance No. 437, Approval of Conditional Use Permit Number 127, 2420 Nevada Avenue North, Edward Johnson, U.S. Fleet Lease, Applicant. MEDICIm: LAKE RD ) ) )0 )0 )0 :)0 :P . {I 28 '\ \ 2445 Subject Property 2420 Nevada Ave. N. 2401 23lS ---I 1155 2520 7150 o o 2: .... ;> 4( ! :;; .... :It 28 2360 o r2300 o o 22Ill o o 114ll MADISON AVE W 1135 c o 0 7105 ~. 6!1ZS $,ql'i'c ~(/'%- lIv 6945 o 1100 ~ 24SS 1101 n65 8 6 c tii ); i ~ z 2355 1130 2305 2325 SANDBURG RI) o o 2500 o 2370 28 2330 o 2320, Regular Meeting of the Golden Valley Planning Commission March 22, 2010 A regular meeting of the Planning Commis n was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Gol n Valley, Minnesota, on Monday, March 22, 2010. Chair Keyss d the meeting to order 7:05 pm. 1. Approval of Minutes Those present were Planmn and Waldhauser. Also present was Lisa Wittman. Febru noted that the word "he" needea to be added. Waldhauser ref read as folio the busin to the last sentence on p~ 7 and stated that it should be changed to he suggested to the applicants that they establish an advisory board to help ide of their operation". 2. nformal Public Hearing - Conditipnal U$e Permit ...2420 Nevada Avenue North - CU-127 Applicant: U.S. Fleet Lease>Jt EdwaJ9 John~on, Applicant Address: 2420 NevadaAvenuef\Jorth Purpose: To allow the operation of a used motor vehicle sales business in the Industrial Zoning District. Hogeboom explained that the applicant is proposing to sell pre-owned government fleet vehicles. The prope~y istq'cated in the Industrial Zoning District which allows the sales and service of al;ltPfTlPpilesthrol;lgh a Conditional Use Permit. He added that the applicant has facilitiesIp. Maple GroVfj/$lnc:l in Ham Lake but they would like to be located in Golden Valley due to itscentraltocation. Hogehpom referred to his staff report and discussed the ten factors used when analyzing a Conditibl"lCilI U~e>Permit request. He stated that staff is recommending approval of this request and discussed the proposed conditions of approval. He referred to one of the conditions regarding an existing fence and gate on the property and explained that the gate must be removed or upgraded to meet the standards of the Minnesota State Fire and Building Codes in order to allow emergency egress for the neighboring business to the south at 2400 Nevada Avenue North. Keysser asked if the applicant owns the property. Hogeboom said no, the applicant will be leasing the building. Minutes of the Golden Valley Planning Commission March 22, 2010 Page 2 Keysser referred to a letter the Planning Commission received from a neighboring property owner regarding junk being stored on the subject property. He asked if the junk will be removed. Hogeboom said he thinks the items stored on the property will be removed because the cars the applicant is proposing to sell will be located in that area. Cera referred to the same letter and asked about the concern mentioned regarding the lawn irrigation system being hooked into the city water system without a vacuum pressure breaker. Waldhauser stated that since there will be no repairs or oil changes done o9isitesge doesn't think water contamination is a concern in this case. McCarty agreed that t~rrisk ofga~oline or other contaminants getting into a sprinkler head is minimal. Schmidgall.addec;:l that he doesn't think the vacuum pressure breaker requirements have to be addressedunlessthe building is undergoing significant changes. Edward Johnson, Applicant, stated that he specializes in government fleet vehicles. They purchase them, clean them up and sell them to other businesses and to the public. He explained that he won't need more than one small sign because most of their business is done through the internet. He clarified that the boats currel'ltlystgred on the property will be removed because that is where he will be storing his vehicles. He added that he would be willing to work with the neighboring property owner on providing some sort of screening. He referred to the condition of approval regarding the fence and gate issue and sctid he is in the process of obtaining estimates for a new gate and for now thegatewill be unbolted and left open so it can be used for egress until the issue is resolved.. Keysser asked about the hours of .Qperati6h. Johnson explained that they are only open 3 or 4 / days per week and most of their hours ar{3by appointment only. Eck asked the applicant w~~re hevvouldge servicing his vehicles. Johnson stated that he has a contract with a shop in Maple ~rgve thatdoes all of the servicing, cleaning, detailing and auto body work for hi$yehicles. Keysser asked jf.the veh.icle$\iIJ~Hldbe brought to this location on a truck. Johnson said no and explained that the vehicles would be driven to the Golden Valley site or directly to the shop in Maple Groye. Cera ask~g.ho~manyvehicles would be located at this site. Johnson said he has never had more than 20 vehic.les at one time. Keyss$rasked ctbout the number of employees. Johnson said he has one employee and added that t~{3re are 7 to 9 parking spaces in addition to the vehicle storage area and on-street parking. Keysser opened the public hearing. Seeing and hearing no one wishing to comment, Keysser closed the public hearing. Eck said he doesn't have any objections to the proposal. Waldhauser agreed and said she was concerned about the type of vehicles that were going to be sold but it sounds like there will only Minutes of the Golden Valley Planning Commission March 22,2010 Page 3 be autos sold and there isn't going to be much traffic generated as a result of this proposal. McCarty agreed. MOVED by Cera, seconded by Schmidgall and motion carried unanimously to recommend approval to allow the operation of a used motor vehicle sales business at 2420 Nevada Avenue North subject the following conditions: 1. All signage shall meet the requirements of Section 4.20 of City Code. 2. No motor vehicles for sale shall be located on City streets at any time. 3. All future improvements to the building shall meet the City's Buildihg Code requirements. 4. No major service of vehicles shall take place on the premises; 5. The gate to the property at 2420 Nevada Avenue North>~hall beremo~~por upgraded to the standards of the Minnesota State Fire and Building Codest() allow emergency egress for the occupants at 2400 Nevada Avenue North. 6. All other applicable local, state and federal requirements shall be met at all times. 7. Failure to comply with one or more of the above conditions shall be grounds for revocation of the conditional use permit. --Short Recess-- 4. Reports on Meetings oftlleH sing and Redevelopmen 8 rd of Zoning Appeals and ther Meetings ority, City Council, 5. Other>Bus. No 6. Lester Eck, Secretary alley Planning 763-593-8095 I 763-593-8109 (fax) Date: March 12, 2010 To: Planning Commission From: Joe Hogeboom, City Planner Subject: Informal Public Hearing on Conditional Use Permit (CUP-127) to Allow for the Sale of Vehicles at 2420 Nevada Avenue North - Edward Johnson (U.S. Fleet Lease, LLC) Applicant Background and Proposed Use U.S. Fleet Lease, LLC provides the sale of pre-owned government fleet vehicles. The business is proposing to begin operations at 2420 Nevada Avenue North. The property is located in the Industrial Zoning District, which allows the sales and service of automobiles through a Conditional Use Permit (CUP). U.S. Fleet Lease has operated facilities in the Cities of Maple Grove and Ham Lake. It wishes to relocate to Golden Valley due to its central location. The company specializes in the sales of used (no older than eight years) government vehicles which can be sold to businesses, other government agencies, or the public. Due to the nature of this business, most marketing and promotional endeavors would occur on the Inter!let, with minimal signage being installed onsite. Analysis of Ten Factors The Planning Commission must make findings on ten factors when reviewing a CUP application. They are as follows with staff comment: 1. Demonstrated Need of the Use: The City requires that an applicant identify a market for the proposed good or service necessitating a CUP. U.S. Fleet Lease has demonstrated its need in the automobile sales market through its previous locations in the North Metro. 2. Consistency with the Comprehensive Plan: The General Land Use Plan Map guides the 2420 Nevada Avenue North as long-term industrial use. A low-intensity automobile sale business is consistent with this land use designation. 3. Effect on Property Values in the Area: The property is not adjacent to any residential areas, schools, or other non-industrial land uses. Therefore, staff does not believe the approval of this permit will negatively affect property values in the area. 4. Effect of Use on Traffic in the Area: The applicant has submitted a proposed test drive route that would be used for test-driven vehicles. The route proposed route would not severely impact local traffic. 5. Effect of Increases in Density or Population on the Area: The proposed use will have no effect on population. 6. Increase in Noise Created by Use: The proposed use will have only minimal impact on noise during normal business hours. 7. Any Dust, Odor or Vibration caused by Use: The proposed use will not create dust, odor, or excessive vibrations. 8. Any Increase in Animal Pests Caused by the Use: The proposed use will not attract animal pests of any kind. 9. Visual Appearance of the Use: The applicant does not propose to alter the exterior of the building. In addition, car storage will occur in the rear yard of the property, which is partially shielded from view. Therefore, the visual appearance of the use will have only minimal impacts to surrounding properties. 10. Other Effects of the Use: Staff does not anticipate any negative effects of the proposed use. Recommended Action Staff recommends approval of Conditional Use Permit 127 allowing U.S. Fleet Lease, LLC to sell vehicles. The approval of a Conditional Use Permit is subject to the following conditions: / 1. All signage must meet the requirements of Section 4.20 of City Code. 2. No motor vehicles for sale may be located on City streets at any time. 3. All future improvements to the building must meet the City's Building Code requirements. 4. No major service of vehicles may take place on the premises. 5. The gate to the property at 2420 Nevada Avenue North must be removed or upgraded to the standards of the Minnesota State Fire and Building Codes to allow emergency egress for the occupants at 2400 Nevada Avenue North. 6. All other applicable local, state and federal requirements shall be met at all times. Attachments Location Map ( 1 page) Memo from Deputy Fire Marshal Ed Anderson, dated March 2,2010 (1 page) Applicant's Narrative (1 page) Test Drive Route (2 pages) Letter from Thomas Macht, dated March 15,2010 (2 pages) Site Plans (2 pages) C:Jl aGO} Ire Depa~U~y F,1.8 f. Ii< Fire Department 763-593-8065 I 763-593-8098 {fax} To: Mark Grimes, Director of Planning and Zoning From: Ed Anderson, Deputy Fire Marshal Subject: Fire Department Comments For The Proposed Conditional Use Permit #127,2420 Nevada Avenue North Date: March 2, 2010 The Golden Valley Fire Department staff has reviewed the proposed application packet for conditional use permit #127, located at 2420 Nevada Avenue North. Listed below are the fire department comments. 1. The proposed parking of vehicles in the rear of the lot located at 2420 Nevada will impede the egress I exit door for the occupants located in the building at 2400 Nevada Avenue North, the building south of this said property. The exit door for 2400 Nevada is located on the northeast corner of that building. 2. Egress and exit door for the building at 2400 Nevada shall meet the requirements of the building and fire codes. 3. The current fence gate located at 2420 Nevada has no access to the public way (driveway I street) for the occupants' egress for 2400 Nevada. The gate shall meet all the requirements as stated in the building and fire codes. 4. Repairs of any motor vehicles on the exterior of 2420 Nevada building shall meet the requirements of the Minnesota State Fire Code. If you have any questions, please contact me at 763-593-8065 or eanderson@ci.Qolden-valleV.mn.us. ea/jl US Fleet Lease, LLC 2420 Nevada Ave No Golden Valley, MN 763-533-6226 Edward A. Johnson(owner) 4355 Xenia Ave No Crystal, MN 55422 612-327-4497 US Fleet lease, LLC (formally Excel One inc.& Action Fleet Sales- second location,) US Fleet Lease offers 11 years of GovernmentlFleet vehicle experience and has operated successfully in the cities of Ham Lake and Maple Grove, MN (C.U.P.'s) US Fleet has chosen the city of Golden Valley for it's headquarters do to it's central location, willingness to do business, along with the cities commitment to the residents. US Fleet lease plans to move into 2420 Nevada A venue North this location is zoned Industrial which suits both the needs of our business and the City of Golden Valley. The property has a fenced in parking lot that holds 25 vehicles securely, along with ample customer parking. US Fleet only shows and sells vehicles by appointment(one hour reserved for each customer) over the phone or online to businesses such as security companies, government agency's, taxi/limousine companies, and the public. US Fleet lease B2B sales are half of over all sales and this allows us to maintain a low key presence in the community. US Fleet does not promote it's business with any large signs, balloons, or streamers. US Fleet will have only one sign on our door for identification purposes only. All other advertising will be through newsprint, website, and other online advertisers such as auto trader. com, carsoup.com, and e-bay US Fleet lease specializes in late model(8 years and newer) government, fleet and off lease vehicles to businesses, government agency's and to the public US Fleet lease has off site repair and body work facilities and will not conduct any repair work on site. US Fleet lease is committed to joining the proud city of Golden Valley with our promise of integrity and our mission to provided the finest vehicles and customer service in addition to keeping up with the standards that the city has set forth. US Fleet Lease, LLC would like to thank you for your consideration. Edward A. Johnson /,(1 /' /' \, L--/' ~ US Fleet Lease, LLC 2420 Nevada Ave N Golden Valley, MN 55427 763-533-6226 612-327-4497 direct No test drive will be taken without a US Fleet Lease representative along with the vehicle for insurance purposes. Test drive path; This path avoids any/all School safety zones. Starting from 2420 Nevada Ave N. North to Medicine Lake rd, turn east to Winnetka Ave South(to avoid any school zones) to Hwy 55, West to Hwy 169 North exit 42nd Ave no. return to Winnetka Ave go south to Medicine Lake Rd. east to Nevada ending at 2420 Nevada Ave No. US Fleet Lease, LLC Edward A. Johnson(owner) www.XGovemmentCars.com XgovemmentCars@gmai1.com ..- ., C-----. ) C. r "f r.:::: RO:k.1ord Rd 9 lodd"oro ~\ Lost LaJ.; e o T A E 5 E Pilgrim N Park p :\61h A\'" N ton "lch anal rk ,j-"A\'e N z 32nd A'Ifl! N .5 E ." p n: 28lh A,'~ N tTI 1,-. Medicine Lake tt;..o~ ~<!l~. t;f P", ~1,. 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'%.'I,.c:. ~)@ INCORPORATED COMPANIES www.minnesotamedical.com - , })i,' i.,iolzs (.f' jI1N, .Med bie. March 15,2010 Planning Commission for the City of Golden Valley Re: Conditional Use Permit for 2420 Nevada Avenue North Regarding the request to sell used motor vehicles at the above address, I would oppose of such a business in the industrial zoned business park. The reasons being retail auto sales and service would impact this area with increased auto parking on streets and exposure to crime for us neighbors. (A retail location would be a better business plan) At my last view of the mentioned property the lawn irrigation system is hooked into the city water system without a vacuum pressure breaker and with gasoline and used motor oil add to the mix, increases my concerns of water contamination. Attached please find a photo of the boats and other items stored on the property that have been there as long as I've been a neighbor. These things have never been moved or removed and adding cars and car parts would add to the junkyard/storage that this has become. If approval is considered, I think an impact study should be conducted. Thank you for the notice. Best regards, Thomas Macht ~ - I I ! -i ~~ ~ .-- . ... ,- ;,l:-, - ~ _ .1lI!;.. '" _J ... '" .... ORDINANCE NO. 437, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Approval of Conditional Use Permit Number 127 2420 Nevada Avenue North Edward Johnson, U.S. Fleet Lease, Applicant The City Council for the City of Golden Valley hereby ordains as follows: Section 1. City Code Chapter 11 entitled "Land Use Regulations (Zoning)" is amended in Section 11.10, Subd. 2, and Section 11.30, by approving a Conditional Use Permit for certain tracts of land at 2420 Nevada Avenue North, thereby allowing the sale of used motor vehicles in the existing building located in the Industrial Zoning District. This Conditional Use Permit is approved based on the findings of the Planning Commission pursuant to City Code Section 11.80, subd. 2(G), which findings are hereby adopted and incorporated herein by reference. This Conditional Use Permit is subject to all of the terms of the permit to be issued including, but not limited to the following specific conditions: 1. All signage shall meet the requirements of Section 4.20 of City Code. 2. No motor vehicles for sale shall be located on City streets at any time. 3. All future improvements to the building shall meet the City's Building Code requirements. 4. No major service of vehicles shall take place on the premises. 5. The gate to the property at 2420 Nevada Avenue North shall be removed or upgraded to the standards of the Minnesota State Fire and Building Codes to allow emergency egress for the occupants at 2400 Nevada Avenue North. 6. All other applicable local, state and federal requirements shall be met at all times. 7. Failure to comply with one or more of the above conditions shall be grounds for revocation of the conditional use permit. Section 2. The tract of land affected by this ordinance is legally described as follows: The South 65 feet of Lot 6, Block 3, Advertising Creative Center, Hennepin County, MN Section 3. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Sec. 11.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 4. This ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 20th day of April, 2010. Is/Linda R. Loomis Linda R. Loomis, Mayor ATTEST: Is/Susan M. Virniq Susan M. Virnig, City Clerk ~, . . : - . SJ7. .' . ,,\' '. . " .C&ArlF1eAl~E.()F'. .S,UB\lEY FQR: ~ MUELLER~BALES CO~PO~ATION: NfPIlQA , .,.: WVENL/! . 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":\'.,{~',. / ~ It. ~ i;~i',t~, ;:/ .'J ~ '- '.~~;~'i= >: __~. s:; ;\':,:l' ',: . f'r)' <.c:i/ t'c) ~2f t. ~ ',. . ;. ;',~ - ... ',' .:.' ~. ~ /~:. fIP;. DESCRIPTION OF PROPERTY ,THESOUTH 65 FEET' OF LQT:;6'i' . APVERT IS I'NG CREjI.T1VECENfl,~,~ 'rr; 'J~ .? ',. . ::~\:~2:;:<. :~~.~ ._"":~"':~~'~'~~~~ -=-l- ..... r f.. . I I I I I 1 I' l I: I I I I I ~ Benchmarx lap o/' hyo'rol1l weil Side of /YeYtx::lo i9v~ ~9Y ov//dio9 . ae/dres.5' /I 2445 EI=YQ? 'IS ~'~'. . .. ~...' : ).':. .:': ~ :~.. . . ~. 0:. CII. " ~ .~ ....,." ;- ~.; :~- " / ~ ~ .:-- OJ':' . ~ ..;~. .,':';'::. :~ .~. ;,;. .. ~ f '.,:'1 ,..,.,.. ,;-.tt "'. . . " .':';;:.'</1~~~;~ff:.):; ~ERILA & A5S0CIA TES~ 1.l\{C';~~~it~;;;;r>;f:~" 'f::NGINEERS. SURVEYORS, SITE PtAN'NERS"'\~f::\f;.~',: . , . -, . . _: ' '. -:- ..,..:':':.~'.',':;.; ':~~:;," -?' .': ' . '. J, , .:-~,_,- -' .' . '.. J 'b,'f.(A~rebY certify that this is ~ true ~rid correct repre~tat,()nof a survey of I ;:;;:;.too boundaries of the above described land and of the location of all buildings, .1 ::.:~.:.:~.~'jf' any: thereon. and all visible e.ncroachments. if any; fioil1:-or on said land. : 1- .. g M' i:l;<A.s~urveved by ml;! this_-1~-:- day of .O:.!J. _. 19 82., , '5. .:e J/""i: -' , ,:"';' ,,~ L1. ~ 1601 .6ith A~en~e North - 8r()okfy~ Ce";te~. Minnes'ota': 55439 Telephone (612) 560-2660 ",.' ,~ L':., ~ :..~., '!-<\ :~ . 0-. ~'. ~ .:. . 6 . /(}947 Minn, Reg. No. .__ . Job No. ,. 82':044_ 800k' - Page 22 - 44 '\ ~. '{.. j .~~ .-.. '(i; :{"','. r~,' . , ,'~' ", ',; , -70.5 --- "-~' <." Hey e 0 du Finance 763-593-8013 I 763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting April 20, 2010 Agenda Item 6. A. Authorizing Issuance and Sale of: $3,915,000 General Obligation Improvement Bonds, Series 201 OA, and $685,000 General Obligation Equipment Certificates of Indebtedness, Series 201 OB Prepared By Susan Virnig, Finance Director Summary The proceeds of the $3,915,000 General Obligation Improvement Bonds, Series 2010A, will finance the non-MSA street and driveway projects included in the 2010 Pavement Management Program. This project has already was approved by the Council in January 2010. The street improvement bonds will have a term of twenty years and an estimated net interest rate of 3.64%. The debt service on these bonds will be repaid from tax levies and special assessments levied against benefited properties. The proceeds of the $685,000 General Obligation Equipment Certificates, Series 2010B, will finance public works and public safety equipment included in the 2010-2014 CIP. The equipment certificates will have a term of three years and an estimated net interest rate of 1.48%. The debt service on the certificates will be repaid from annual tax levies. If approved, the sale date of all bond issues will be Tuesday, May 18, 2010 with Council approval scheduled for that evening. Attachments Resolution Authorizing Issuance and Sale of $3,915,000 General Obligation Improvement Bonds, Series 201 OA (1 page) Resolution Authorizing Issuance and Sale of $685,000 General Obligation Equipment Certificates, Series 201 OB (1 page) Recommended Action Motion to adopt Resolution Authorizing Issuance and Sale of $3,915,000 General Obligation Improvement Bonds, Series 201 OA. Motion to adopt Resolution Authorizing Issuance and Sale of $685,000 General Obligation Equipment Certificates, Series 201 OB. Resolution 10-24 April 20, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $3,915,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2010A BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota (the City), as follows: SECTION 1. PURPOSE. It is hereby determined to be in the best interests of the City to issue its General Obligation Improvement Bonds, Series 201 OA, in the principal amount of $3,915,000 (the Bonds), pursuant to Minnesota Statutes, Chapters 429 and 475, to finance improvement projects in the City. SECTION 2. TERMS OF PROPOSAL. Springsted Incorporated, financial consultant to the City, has presented to this Council a form of Terms of Proposal for the Bonds which is attached hereto and hereby approved and shall be placed on file by the Clerk. Each and all of the provisions of the Terms of Proposal are hereby adopted as the terms and conditions of the Bonds and of the sale thereof. Springsted Incorporated is hereby authorized, pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), to solicit proposals for the Bonds on behalf of the City on a negotiated basis. SECTION 3. SALE MEETING. This Council shall meet at the time and place shown in the Terms of Proposal, for the purpose of considering proposals for the purchase of the Bonds and of taking such action thereon as may be in the best interests of the City. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Resolution 10-25 April 20, 2010 Member introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $685,000 GENERAL OBLIGATION EQUIPMENT CERTIFICATES OF INDEBTEDNESS, SERIES 2010B BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota (the City), as follows: SECTION 1. PURPOSE. It is hereby determined to be in the best interests of the City to issue its General Obligation Equipment Certificates of Indebtedness, Series 201 OB, in the principal amount of $685,000 (the Bonds), pursuant to Minnesota Statutes, Section 412.301 and Chapter 475, to finance various items of capital equipment. SECTION 2. TERMS OF PROPOSAL. Springsted Incorporated, financial consultant to the City, has presented to this Council a form of Terms of Proposal for the Bonds which is attached hereto and hereby approved and shall be placed on file by the Clerk. Each and all of the provisions of the Terms of Proposal are hereby adopted as the terms and conditions of the Bonds and of the sale thereof. Springsted Incorporated is hereby authorized, pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), to solicit proposals for the Bonds on behalf of the City on a negotiated basis. SECTION 3. SALE MEETING. This Council shall meet at the time and place shown in the Terms of Proposal, for the purpose of considering proposals for the purchase of the Bonds and of taking such action thereon as may be in the best interests of the City. Linda R. Loomis, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Hey mo nd m Planning 763-593-8095/763-593-8109 (fax) Executive Summary For Action Golden Valley City Council Meeting April 20, 2010 Agenda Item 6. B. First Consideration - Ordinance #438 - Amending Section 4.05, Prohibiting Unfinished Sheet Metal Exterior Facing Prepared By Joe Hogeboom, City Planner Summary The City is proposing to institute an ordinance that will amend City Code by removing language that prohibits finished corrugated sheet metal siding. The proposed ordinance, set to amend Chapter 4.05, is currently before the Council for first consideration. With this revision, unfinished (plain) sheet metal siding will still be prohibited. Following the anticipated adoption of this ordinance, staff will work to create a separate ordinance that would establish a standard to be met for all siding materials. Attachment Underlined/Overscored Version of Section 4.05, Subdivision 2 (1 page) Ordinance #438, Amending Section 4.05, Prohibiting Unfinished Sheet Metal Exterior Facing (1 page) Recommended Action Motion to adopt on First Consideration, Ordinance #438, Amending Section 4.05, Prohibiting Unfinished Sheet Metal Exterior Facing. 94.05 Section 4.05: Design Control Subdivision 1. Purpose It is deemed to be in the best interests of the City to promote the health, safety, general welfare, comfort and appearance by controlling the exterior design of new construction; by controlling the placement of previously used buildings; by regulating congestion and preventing fires and other danger; by assuring adequate light, ventilation and utility systems; and, preserving the value of property and encouraging appropriate land use. Subdivision 2. Prohibited Exterior Facing Except as allowed by proceedings under this Section, no building permit shall be issued for any structure having a front, (either) side, or rear abutting or facing a public street when such proposed structure contains exterior facing materials which tend to rapidly deteriorate or which for any reason are, or tend to quickly become, unsightly. The following are examples of materials which are prohibited by this Section: sand lime brick, concrete brick, unfinished structural clay tile, unfinished sheet metal (either corrug<lted or pl<lin) and exposed unfinished concrete. Golden Valley City Code Page 1 of 1 ORDINANCE NO. 438, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Amending Section 4.05, Prohibiting Unfinished Sheet Metal Exterior Facing The City Council for the City of Golden Valley hereby ordains as follows: Section 1. City Code Section 4.05 entitled "Design Control" is amended by changing the last sentence in Subdivision 2 to read as follows: The following are examples of materials which are prohibited by this Section: sand lime brick, concrete brick, unfinished structural clay tile, unfinished sheet metal and exposed unfinished concrete. Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 4.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 3. This Ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 20th day of April, 2010. IslLinda R. Loomis Linda R. Loomis, Mayor ATTEST: IslSusan M. Virniq Susan M. Virnig, City Clerk