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11/12/09GOLDEN VALLEY HUMAN RIGHTS COMMISSION MEETING Minutes from the meeting of November 12, 2009 Members Present: Christopher Jordan , Marion Helland, Jay Sandvik, Roger McConico Members Absent: Anne Dykstra, Debra Yahle Staff Present: Chief Stacy Altonen, Mayor Linda Loomis Meeting called to order by Chair Jordan at 7:00 pm OPEN FORUM Christopher Jordan expressed his desire to speak to the Commission as a resident of Golden Valley to offer his apologies for his implied nomination of Mr. Hixon for the Bill Hobbs Award. CHAIRPERSON'S REPORT APPROVAL OF MINUTES Chair Jordan moved to delay approval of August 19, 2009 minutes; seconded by Commissioner McConico COMMITTEE REPORTS i) Executive Committee Chair Jordan asked Members to nominated another member to the Executive Committee. By laws indicate three members would serve; one in addition to the Chair and Vice Chair. Commissioner Helland motioned to nominate Anne Dykstra; seconded by Commissioner Sandvik. ii) Nomination and Governance Committee There was further discussion of this committee's responsibilities, including nomination and recruitment of new commissioners, orientation, attendance issues with current commissioners. Chair Jordan would like to see this committee chaired by the vice chair and two other members who would take an active role in recruiting members. Motion for Commissioner McConico and Commissioner Sandvik to become the new recruiters; seconded by Chair Jordan. iii) League of Minnesota Human Rights Commission Commissioner Helland presented League of MN Human Rights Commission Together Newsletter and invited members to attend annual conference on December 4, 2009. She advised that Golden Valley joined with four other suburban Human Rights Commissions to collaborate on what could be done together and whether or not to consolidate forces. iv). Program Committee Chair Jordan gave an overview of this committee and the various topics that would be discussed as part of this committee's responsibilities. Human Rights Community Issues Chief Altonen advised that no issued have been reported to the police department. 45th Anniversary Human Rights Commission Celebration Discussion took place on when HRC Celebration should be held. Chair Jordan stated this is the reason for the committee to bring options to the meeting. He asked for member who was willing to lead this sub -committee. Commissioner Dykstra's name was mentioned but she was not present to state her interest. Chair Jordan put forth motion to present the Hobbs award at the 45th Anniversary as well. Mayor Loomis brought up incorporating event with Music in the Park; perhaps reaching a broader audience, saving costs and serving as a recruitment tool as well. In the past this event has been on Monday evenings. Bill Hobbs Human Rights Award Chair Jordan reminded members to have nominations in by December 1St. Nominations are to be directed to the address at the city and will then be given to Chief Altonen. Chief Altonen presented one mailed in nomination posthumously for John Mitchell for his work in Golden Valley over many years. Commissioner Helland clarified for Chair Jordan that in the past members have received a copy of the nominations and each commission member would vote. All past nominations have been for individuals and not organizations. Census Project Chair Jordan stated that the contest launched in November. The deadline for submissions is December 18, 2009. Teachers and Administrators in Hopkins and Robbinsdale School Districts as well as Breck and Perpich Center as well as to the Hopkins and Robbinsdale Human Rights Commissions. No submissions have been received as of this date. Brookview was reserved for a four hour period for the awards ceremony for a cost of approximately $200.00. Two Honorable Mention medallions will be given to 4th and 51h place recipients and a glass award will be presented to 1St, 2nd and 3rd place recipients. The quote for these awards was approximately $300.00. The Bremer Bank Grant was for $1,500.00. Share the Dream Deborah was taking the lead on this project. In her absence, Chair Jordan asked if anyone had anything to add. Committee agreed to try this beginning in January, 2010. NEW BUSINESS Bi -Monthly Meetings Chair Jordan motioned to suspend article three bylaws. He would like to try meeting bi-monthly rather than monthly. Motion accepted by Commissioner Hoyt; seconded by Commissioner Helland. Golden Valley Human Rights Commission Calendar Chair Jordan stated more information will be available on this iNeighbor feature in the future. NEXT MEETING The next meeting is scheduled for Thursday, January 14, beginning at 713M ADJOURNMENT Motion to adjourn at 8:36 pm by Commissioner Hoyt; seconded by Commissioner Sandvik