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12/11/08AGENDA GOLDEN VALLEY HUMAN RIGHTS COMMISSION Golden Valley City Hall Council Conference Room December 11, 2008 — 7 pm A = Action D = Discussion Call to Order Open Forum Chair's Report A - Approval of the minutes of the October 16, 2008 regular meeting Introduction of New Member Bob Hoyt Committee Reports: D - School Education D - Housing D - League of Minnesota Human Rights Commissions D - Share the Dream D - Discrimination Old Business New Business • A - Election of Officers o Chair o Vice Chair Adjournment a) U to c 0 U a) N ca 00 O O co O LO E co O U (D -C cu CD O iF CD a O . cn a) E O cu cu C a) M E O >+ aU O .0 10M O O rn n 0 c� rn co cu c a) V- cu 0_ aD U 0 a co caca c 0 2 T 0 0 Q U C 0- 0 C to a) Q U = Cf) a) CU ns 0 U cu a) m 0 cA a)>% L O _0 O � O E O co a) OO co a O >, U N+r � C O 0 N� O CU N � C 0 -C 0 N U O LO ° U O cu 3 O E U L CU °D 4 � o O Q a) C m >% C�UN -a O of o cu O O L E f� D (u= U aV N_ o a) C Cl) "p vi O� 0 rr^^ O E C•- 'L ° --0 vJ U a"' a N -0, � 0 cu U cn C O O 0 a `� (B C cu cu >+ (DO —O —a a)Lp CU 0 cu� =J cn N (D N E L 2 Y -r 0 CQOC L 0 O'er •C 0 C O N N O U N O ���,�a a °' E°° ai° s0 CO O a� N V E C N� C C -W CO 0 aicm C 04• 0— o U a) a) a) U O .cn a) E O C E (D O N _ U :3N a c cn N C 3 .b.- 0 4-0 o N= — � ° E C 3 0 >a)LU +� E� E_�p C:3 0 0 0 °'� O 0 E O cu v �. 0 U cu v0i .� a) 0 a) U to c 0 U a) N ca 00 O O co O LO E co O U (D -C cu CD O iF CD a O . cn a) E O cu cu C a) M E O >+ aU O .0 10M O O rn n 0 c� rn co cu c a) V- cu 0_ aD U 0 a co caca c 0 2 T 0 0 Q U C 0- 0 C to a) Q U = Cf) a) CU ns 0 U cu a) m 0 L_ earue of Minnesota Human Rights Commissions Strateeic Plan: 2008-2011 JZ1 "Linking Minnesota Human Rights Commissions" Overall Purpose: The League of Minnesota Human Rights Commissions (LMHRC) assists county and municipal human rights or relations commissions in Minnesota to carry out the purposes of the ordinances or resolution for which they were established, and interacts with all divisions of state and local governments or other agencies involved in the area of human rights and relations. Strategy: The League of Minnesota Human Rights Commissions will provide proactive leadership and take action on human rights issues in order to achieve its overall purpose and thereby increase human rights for all citizens in Minnesota. Goals, Objectives, Actions Goal 1. The LMHRC leads proactively through collaboration, plans and actions to further Human Rights in Minnesota. • Obiective: Increase the LMHRC Board of Directors' skills for proactive leadership in Human Rights.F. A 1. Assess, define and prioritize skills possessed LMHRC Board Feb 28, 09 and those needed by the LMHRC Board of Education Committee Directors in order to move from reactive to proactive leadership. Based on this assessment, activities 2 and 3 below will be undertaken. 2. Design and schedule a series of skill -building Education Committee March 31, 09 sessions relative proactive leadership to be LMHRC Board given in 30 minute periods at every other LMHRC Meeting. 3. Begin 30 minute skill -building sessions. Education Committee May 30, 09 4. Invite speakers or informants who can broaden Education Committee June 30, 09 the LMHRC understanding of human rights LMHRC Board issues identified in the annual plan once per quarter. 5. Design and deliver one major workshop Education Committee June 30, 09 • per year devoted to the acquisition of a LMHRC Board skills necessary to increase proactive leadership. 5. Schedule the same roster of actions to LMHRC Board Dec 09, Dec 10 • increase LMHRC Board of Directors' skills for Education Committee Annual Calendar proactive leadership in years 2010 and 2011 Goal 2: Establish permanent staffing to support leadership by the League of Minnesota Human Rights Commissions Objective: Secure funding for and hire a .50 FTE Executive Director to support the League Of Minnesota Human Rights Commissions in accomplishment of its Overall Purpose, Strategy, Goals, Objectives and Actions. [Actions: Responsibility Com letio 1. Write the job description and duties for the Personnel Task Force January 30, 09 Executive Director Post. Write the qualifications, Force compensation and benefits schedule. Differentiate duties of the Executive Director from President of the LMHRC. Define authority, reporting structure, chain of command. Write the the advertisement for the job opening. 2. Approve the job description, duties, qualifi- LMHRC Board February 28, 09 cations, compensation, benefits schedule and the advertisement for the Executive Director. • 3. Develop a recruiting plan and post the Personnel Task Force March 31, 09 advertisement for the position of Executive Director. Solicit applications for 6 weeks. 4. Develop criteria for rating applications Personnel Task Force April 20, 09 and the interview criteria. 5. Schedule, conduct interviews and select LMHRC Board Members May 30, 09 the candidate recommended to the LMHRC Personnel Task Force Board as Executive Director. 6. Develop and offer a contract to hire the Personnel Task Force June 15, 09 selected candidate as Executive Director LMHRC Board as approved by the LMHRC Board. Goal 3: Assist local commissions and commissioners to strengthen Human Rights in their communities through proactive plans and actions. Objective: Link towns, cities and country human rights commission in Minnesota through common activities that foster skill development and broader understanding of Human Rights especially for protected groups. ctions: Responsibility Com letio 1. Host meetings with each local human LMHRC • rights commission in Minnesota, including Executive Director Janary 30, 2010 towns, city and country elected officials, to • review selected human rights issues, identify commissions and commissioners' needs by priority and opportunities for LMHRC assistance. 2. Host an annual meeting with the Comissioner LMHRC of Human Rights, staff from the UMN Human Executive Director Rights Department and other agencies to identify ways to cooperatively promote and advocate the Minnesota Human Rights Act. 3. Based on input from the 07 Minnesota Depart- LMHRC ment of Human Rights Survey, and information Executive Director from commission meetings around the state, and other agencies, produce a three-year action plan to assist commissions and their members. 4. Share the LMHRC three-year action plan LMHRC with commissions who participated in planning Executive Director meetings and the MN Human Rights Dept. Invite comments, finalize the plan. 5. Design and deliver a series of six regional LMHRC is meetings to determine how human rights Executive Director commissions plan to collaborate in geographical HRCs in six geographical areas on a jointly determined issue/s. Secondly, areas determine how the LMHRC will support their effort. 6. Establish or re-establish a minimum of one new LMHRC or revived commission in a town, city of county in Minnesota each year as a result of meetings with local commissions and commissioners. 7. Finalize the foundational materials to be used LMHRC by the LMHRC in training and supporting Human rights Commissions throughout the State; establish a budget so that guidebooks, procedures, models, reports, resources and information are distributed and used in a variety of settings. January 30, 2010 February 14, 2010 Revised Annually February 28, 2010 Shared Annually June 30, 2010 Up dated Annually Ongoing June 2009 The items below are included in #7 above and represent an important body of work done by several members over the past years. • Produce and distribute a series.....p2,#4 Provide newsletters... p2, #5 Tlav(lnn mnrlPlc n) ##6 o Provide a printed report ... p2, #7 It is important that the above foundational work be institutionalized and built upon in new ways. • We are now seeking the flexibility to anticipate and respond to immediate Human Rights issues in communities. This will be especially important in the face of a severe, continuing economic downturn. The need and opportunity for new actions should not be satisfied by activities that are already well Defined but should be used as a platform for new methods of promoting human rights. Goal 4: LMHRC will increase organizational transparency and accountability Objective: Adoption of permanent organizational structures to improve accomplishment of proactive planning and action for human rights in Minnesota ctions: Responsibility Com letio 1. Implement an orientation and mentorship Education Committee Ongoing program for each new members. LMHRC Board Members 2. Develop an annual action plan, based on the three year strategic plan, and laying forth the work for the board. 3. Tie the annual action plan to the agenda of agenda of each monthly board meeting to determine progress and success. 4. Hold one training workshop each year on the responsibilities of the Board. 5. Establish working committees within LMHRC with job descriptions, authority, and responsibilities. Institute a schedule for committees to complete their work. 6. Write job descriptions, authority level, and responsibilities for all officers of LMHRC. 7. Establish procedures for grant implementation, reporting and administration, along with fiduciary responsibility for all funding. LM 4RC Executive Director Annual LMHRC Board President LMHRC Committees LMHRC Board President Monthly LMHRC Committees LMHRC Board President Annually is LMHRC Executive Director Committee Chairs January 30, 2009 Board President Selected LMHRC Members Personnel Committee May 30, 2009 LMHRC Board President February 28, 09 Executive Director Treasurer Legal advice (I recommend that this item be placed here as it is part of the fiscal responsibility of the LMHRC Board to oversee financial soundness for the organization. Each granting agencies has their own reporting requirements and outlining that should be under these requirements for Board oversight can be in "Fund Raising" as a double check.) 8. Establish a process for development and LMHRC Board Treasurer February 28, 09 approval of an annual budget. LMHRC Executive Director Thereafter, Dec 20 is LMHRC Board President annually • 9. Implement a LMHRC annual evaluation. Board President December 20 Treasurer Annually Goal 5: Establish sustained funding to meet the overall goal of the LM 4RC Objective: Institutionalize a fund raising plan to support the financial obligations necessary to achieve the overall purpose, goals, objective and actions of the LMHRC ctions: Responsibility Com letio 1. Develop a three-year fund raising strategy Fund Raising Committee February 28, 09 with annual monetary goals to refine activities LMHCR Treasurer and the means to raise ongoing funds to LMHCR Members support the work of the LMHRC. 2. Develop and implement an annual marketing LMHCR Executive Director Jan 30, 09 plan for the LMHRC with funding for direct Fund Raising Committee mail, web site production, Print materials, LMHCR Members press/radio/television releases, and PSAs, web -blasts, newsletters, special events and awards. • 3:Prepare and submit grant requests approved Executive Director Ongoing by the LMHRC Board. Liase and seek Fund Raising Committee information from grant donors. Selected members 4. Identify potential funding sources using Fund Raising Committee Ongoing the Minnesota Council of Foundation publications, national and Minnesota corporate giving program directories, information from the Minnesota Council of Nonprofits and from past LMHRC funding sources. 5. Seek business sponsorships for annual events Fund Raising Committee Ongoing promoted by the LMHRC that lead to funding. LMHRC Board Executive Director 6. Establish an annual review of membership LMHRC President Annually dures, with increases as LMHRC provides LMHRC Tresurer increased service to local commissions, cities, LMHRC Board counties and other agencies. (Need to increase quality and demand for services as competition for budget will be fierce during the economic hardship over the next five years) aaxiW suoissiu L -U00 }uior s�u6R! uqu.anH The Crystal Human Rights Commission, in partnership with the Plymouth, New Hope, Golden Valley and Robbinsdale Commissions, applied for and received an Otto Bremer mini-grani. This grant was written for the purpose of increasing the capacity of the above Human rights Commissioners' skills and leadership capabilities through: Increase knowledge base and understanding of various cultures within our communities; Improve capacity to communicate and engage with the various cultures; Increase the commissions' ability to engage community in public discourse of human rights; Identify future opportunities for the five commissions to collaborate on outreach/engagement and response. "Human Rights for everyone is the necessary foundation upon which all of us may build a world where everybody may live in peace and serenity and plenty." -- Michael Douglas •suolsawwoo useAgaq )ljom juloj / }ioddns louollippo punoJD suolssnOslp u1688 'IA spaau/saldo; 6uluID4 /snoo; jupi6 punom uolssnasla •A M!o Aq tio}gy awl„ OPH 'q so14drsi6owep ,kp:) •rs :M81A811 -Al 6u4 sW p asodind '111 MloW9 ail 'll su0y3np0.yu1 puc aw0318M '1 :opu86d 4DJa J8x1W suolsslww00 Wlof 60/9Z/L Who: Crystal, Plymouth, New Hope, Golden Valley, and Robbinsdale Human Rights Commissioners. What: We will get to know one another and begin our journey on the joint grant, by sharing our communities' goals and interests and needs. When: Monday, January 26th 2009 7:00-9:00 p.m. Why: To meet and greet each other, and learn about other commissions as we begin the joint grant process. Where: Crystal Community Center, Activity Room RSVP: Alicia Donahue 952-270-0010 or dona0180@umn.edu iu cm CD rj W 0= -� 0 0 0 0 0 a 0�z� mM 0 3; G) c rem -•3 Oa < '� L) 0-0 0 30 0 3 0 iu cm CD rj W 0= -� -c+ M a 0-4 mM m m 0 m Ngo mf. m n fD 00 n 0 0 D Vendor Information l��tt1 About MMD I Contact Us I Admin Home Home Acquisitions Construction Page I of 3 Materials Management Division Vendor Information north far Search North Star Professional/Technical Vendor Office Supply Minnesota's MAPS Contracting Information Bookstore Connection" Online Vendor Vendor Information Information for Registration Vendors: Solicitation Announcements Vendors interested in doing business with the state of Minnesota Solicitation Suspended/ Debarred are encouraged to register through our online vendor Announcements Vendors registration system. Online Vendor What's NewforRegistration Vendors Soliciting Bids and Proposals FAQs for Vendors FAQs for Vendors Prevailing Wage Informative Vendor Vendors registered with this division may be sent invitations to bid Reporting Internet Links or requests for proposals. However, we do not routinely send Immigration Status Targeted Group & solicitations to all vendors who provide a specific commodity or Certification Economically service. Most state bid invitations and requests for proposals over Disadvantaged Small Business Program $5,000 are posted on our Solicitation Announcements page. State Agencies & Vendor Performance CPV Members: Vendor Management New 2007 Legislative Procurement Changes Staff Secure Area Sign -In Sales Tax Information • Contract Information • Purchasing Forms If your company sells goods or services that are subject to sales • Contract Forms tax in Minnesota, you must register with the Minnesota • Expiring Contracts Department of Revenue to collect sales tax. Minnesota state • MINNCOR Contracts agencies pay sales tax directly to the Revenue Department under • MMD Updates the terms of the Direct Pay Permit issued July 1, 1995. • Solicitation Posting Forms New Prevailing Wage Reporting Requirements For each State Contract or Purchase Order that is covered by Prevailing Wage requirements, contractors and subcontractors are required to furnish payroll information to the State. The contractors and subcontractors must furnish, via email, the Prevailing Wage Payroll Information Form in Microsoft Office Excel format. This form must be furnished not more than 14 days after the end of each pay period. No other payroll forms will be accepted to meet this requirement. The Prevailing Wage Payroll Information Form is found at http://www.mmd.admin.state.mn.us/xls/prevwage.xis. New Immigration Status Certification Requirement By order of Governor Pawlenty's Executive Order 08-01, if any response to a solicitation is or could be in excess of $50,000, vendors and subcontractors must certify their compliance with the Immigration Reform and Control Act of 1986 (8 U.S.C. 1101 et. seq.) and certify their use of the E -Verify system established by the Department of Homeland Security. If the form was not included with a solicitation but your response exceeds $50,000, you can get the form at http://www.mmd.admin. state.mn.us/mn02000.htm Quick Links: Administration Department Drive to Excellence IT Standard & Resource Management Office of Enterprise Technology MINNCOR Industries Office Supply Connection Minnesota Statutes NIGP Minnesota Chapter North Star Home Page State Employee Directory 12/8/2008 Vendor Information http://www.mmd.admin.state.mn.us/doc/immstatcert.doc. The Governor's Executive Order 08-01 can be found at http://www.mmd.admin.state.mn.us/pdf/execorderOS- 01.pdf. Executive Order 08-01 Frequently Asked Questions E -Verify program information can be found at http://www.dhs.gov/ximgtn/programs. For assistance with the E -Verify Program Contact the National Customer Service Center (NCSC) at 1.800.375.5283 (TTY 1.800.767.1833). Human Rights Requirements The following provisions in Minn. Stat. 363A.36 may affect you and your ability to bid on state purchases: Vendors who intend to bid on any purchases or contracts exceeding $100,000 and have had on any single working day in the past year more than 40 employees in Minnesota, must apply for a Certificate of Compliance from the Minnesota Department of Human Rights. State agencies cannot accept bids or proposals on purchases or contracts exceeding $100,000 from Minnesota vendors unless the Commissioner of Human Rights has received the vendor's affirmative action plan for the employment of minority persons, women, and qualified disabled individuals. State agencies cannot make awards exceeding $100,000 to Minnesota vendors unless the Commissioner of Human Rights has approved the vendor's affirmative action plan and issued a certificate of compliance to the vendor. Vendors who do not have more than 40 employees in Minnesota, but who do have more than 40 employees in the state in which their principal place of business is located, will be required to certify that the business is in compliance with federal affirmative action requirements in order to receive awards exceeding $100,000. Effective July 1, 2003, the Human Rights Department has been authorized to charge a fee for each Certificate of Compliance issued. Contact the Human Rights Department for more information: Contract Compliance Unit Minnesota Department of Human Rights Sibley Square at Mears Park 190 East Fifth Street, Suite 700 St. Paul, MN 55101 Phone: 651.296.5663 TTY: 651.296.1283 Toll Free: 800.657.3704 Minnesota Workforce Centers Vendors are encouraged to recruit Minnesota welfare recipients to fill vacancies in entry level positions, by listing their open positions with the Minnesota Workforce Center System. For more information, call the Workforce Center System toll-free at 1.888.GET.JOBS, or visit their website at http://www.mnworkforcecenter.org. Page 2 of 3 http://www.mmd.admin.state.mn.us/nm02000.htm 12/8/2008 Vendor Information Information found on this website can be made available in alternative formats, such as large print, Braille, or on tape, by calling 651.296.2600. Persons with a hearing or speech disability can contact us through the Minnesota Relay Service by dialing 711 or 1.800.627.3529. 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